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Item 4J (2)` SOUTHLAKE Py- . City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything we do. r r RIM Safety& Mobility Infrastructure Qua ity Partnerships & Performance Management e,. initiatives. Security Development Volunteerism &Service Delivery - Become an Serve Our Cu5[ Q Achieve [he C3 Provld e a .tractive& C2 provide travel highest standards pn;gle spaces for bus within of safety% oven once enl➢Yment Of ➢e rsonal semrlty ce CltY&rc;Ion fM<rcsts fA Attract&keep[op-tier CS promote eppnrtunities stodrivee dynamic& far partnerships& s telnebleemnomic cnvlranment v➢lunteerinv➢Wement 61 A<hleve best 31Ca11ab—tewith e3rnhanceresident I eq Prcvide BS Improve g6 nptlmlxe in -this afatus In aelen pen ne rs to quality of ilia&business high quelitY perlormence of use of mplement serv[se austeinebility threuah m delivery&aperatlonnl ell [Itytllsclplines wlp[lons tourism servlcer technol➢p processes Provide Financial Stewardship Fl Adheretafinancial management F21--t.p—&&maintain F3Achlevelissalwellne,s Fq-bhih&mainteln ciplee&budeet high eueltty public assets nandards eNenlve rnal cenerels J, Promote Learning & Growth L1E—d1h—r ➢I! L2 Enhance lead. L3 Atinet develop& L4 getojnne& LS E.IseW.rl.f➢mnad undentendthestreteey8 1y 1' hew they —Ibutetu It U i—r npebilitiestodeliver rctelna sNllled LL--ll results I I WarMercu L rewertl M1lgh periermen deglalon-mebinpetall i n theerpnieatie 2 Community Event Participation Policy • Approved by City Council on October 21, 2008 • Established criteria to evaluate applications for City participation in community events • $50,000 was budgeted it N Art in the Square 2013 • Application is from Southlake Women's Club • Friday, April 26-Sunday, April 28, 2013 Art in the Square is an annual fundraising event coordinated by the Southlake Women's Club with proceeds designated for various local charities. Art in the Square is a three day art festival held in Southlake Town Square. The event is free to the public and offers over 140 national and local unique artists, children's arts and crafts, and ongoing entertainment. III it N Art in the Square 2013 -City incurred costs estimated at $15,707.13 •50/50 split $7,853.56 -Responsibility for damage •Southlake Women's Club will be required to provide a 50/50 match of contributions by the City. -Request will be based on actual costs incurred, not to exceed $7,853.56 which is 50% of the estimated cost of $15,707.13. •Southlake Women's Club would be responsible for incurring the cost for damage to any equipment should it occur during their use as well as all other cost related to the event. 5 it N Art in the Square 2013 Staff recommends approval of the Participation Agreement with the Southlake Women's Club for the 2013 Art in the Square event, not to exceed $7,853.56 which is 50% of the estimated City incurred costs of $15,707.13. -In accordance with the Council adopted Community Event Participation Policy 0 SOUTHLAKE