Item 4HCITY OF
SOUTHLAKE
MEMORANDUM
February 5, 2013
To: Shana Yelverton, City Manager
From: Sharen Jackson, Director of Finance
Timothy Slifka, Purchasing Manager
Subject: item 4H Authorize Contract Renewal with Euless B&B Wrecker
Service for City of Southlake Tow Services
Action
Requested: Authorization to renew current contract for City tow services with
Euless B&B Wrecker Services.
Background
Information: The City Council approved the original contract with Euless B&B
Wrecker Services on February 2, 2010. The original contract was
for an initial three-year term and allows two (2), one-year annual
renewals at the City's option. This is the first renewal. The contract
provides towing services for the City of Southlake for vehicle
accidents and accident scene cleanup, towing of seized vehicles
due to arrests or other reasons, abandoned vehicle removals,
vehicle lock out services, tire changes, storage services of above
vehicles if necessary, auction and disposal services of above
vehicles and tow services for City vehicles and equipment. The
contract renewal includes the same pricing, terms and conditions
of the original contract approved on February 2, 2010.
Financial
Considerations: Costs for City of Southlake tow services are funded through
budgeted department maintenance accounts.
Strategic Link: C1 —Achieve the highest standards of safety and security.
62 — Collaborate with select partners to implement service
solutions.
B4 — Provide high quality customer service
B5 — Improve performance of delivery and operational processes.
F2 — Invest to provide and maintain high quality public assets
Citizen Input/
Board Review:
None
Legal Review:
Attorney reviewed original bid documents as to form
Alternatives:
Deny and re -bid tow services
Supporting
Documents:
Current contract with Euless B&B Wrecker Services
Staff
Recommendation: Approve the renewal of this contract for tow services with Euless
B&B Wrecker Services.
UA1
January 29, 2013
Euless B&B Wrecker Service
1201 W. Euless Blvd.
Euless, Texas 76040
Attn: Mr. Andy Chesney
Subject: Option to Extend Notification for RFP0909B200TS900031 Provide Wrecker Service for City of Southlake
Dear: Mr. Chesney:
The City of Southlake is providing notification they intend to extend the contract, pending City Council approval,
resulting from your RFP0909B200TS900031 Provide Wrecker Service for City of Southlake, copy included for Fiscal
Year 2013. This extension shall become effective March 1, 2013 and after City Council approval (CC Award date
and shall continue in full force based on the terms and conditions of the initial award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Payment Terms:
Net 30 days (Unless otherwise noted — such as pre- and/or partial payment)
Method of Payment:
Shall be made by purchasing card or purchase order.
Delivery Terms:
FOB Destination
Delivery Locations:
IF STATED IN RFB DOCUMENT
Term of Contract:
Shall be effective for twelve months from date of renewal and is eligible for up to one (1) more
one (1) year annual renewal.
City Contact:
TIM SLIFKA 817-748-8312
Send all billing to:
City of Southlake
1400 Main Street, Suite 440, Accounts Payable
Southlake, TX 76092 or Email: accoutits pUa} blenci.southlake.tx.us
Other Charges:
The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications,
terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response
to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative
of the City of Southlake.
Thank you for participating in our procurement process: Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka
Purchasing Manager, CPPB
City of Southlake
1400 Main Street, Suite 440
Southlake, Texas 76092
tslitka @gi.southlake.mus
Phone:817-748-8312 Fax: 817-748-8048
Contract and Award Accepted:
Signed:
Mayor John Terrell
City of Southlake
Date:
Attest:
Alicia Richardson, TRMC
City Secretary
Approved as to Form and Legality:
City Attorney
1400 Main Street, Suite 440 Southlake, Texas 76092
D-igiral document is too dark
to get o good image
February 3, 2010
Euless B&B Wrecker Service
1201 W Euless Blvd.
Euless, Texas 76040
scu�� OFFICIAL RECORD0
ATTN: Mr. Andy Chesney
Subject: RFP0909B200TS900031 PROVIDE WRECKER SERVICE FOR CITY OF SOUTHLAKE
i
Dear Mr_ Chesney:
The City of Southlake is pleased to inform you that Euless B88 Wrecker Service of Euless, Texas is the awarded vendor for
°RFP0909B200TS900031 PROVIDE WRECKER SERVICE FOR CITY OF SOUTHLAKE°. The award and this agreement are
based on your proposal to the City, copy enclosed. This is a single vendor award contract Your company's award is attached.
This award was approved by the City of Southlake City Council on February 2, 2010. This contract for wrecker services shall
begin on March 1, 2010 and shall continue for 36 months at which time it will be eligible for the first of two possible one year
renewals. This Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not
within the industry standard.
The terms and conditions proposed and accepted in this agreement are as follows:
Payment Terms:
Net 30 days (Unless otherwise noted — such as pre- and/or partial payment)
Estimated Quantities:
The City does not guarantee to purchase any minimum or maximum quantity but does contemplate
purchasing the awarded items exclusively during the term of the contract from the successful
vendors.
Method of Payment:
Shall be made by purchasing card or purchase order.
Delivery Terms:
FOB Destination
Delivery Locations:
Vendor Delivery or City employee pick-up.
Term of Contract:
The term of awarded contract shall remain in effect for thirty six months from contract start date
City Contact:
Russell Daniels 817-748-8133 or Tim Slifka 817-748-8312
Send all billing to:
City of Southlake
1400 Main Street, Suite 440, Accounts Payable
Southlake, TX 76092
Other Charges:
The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and
local sales taxes.
All other specifications,
terms and conditions shall be as provided in the original procurement documents. No other attachments
to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized
representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817.748.8312 with any questions
Sincerely,,
Tim Slifka
Purchasing Manager
City of Southlake
1400 Main Street, Suite 440
Southlake, Texas 76092
tslifka paci.southlake.tx.us
Phone / Fax: 817.748.83121817.748.8048
Contract rdAApted::
Signed.
Mayor John Ter ell
Cc: Originator
File (2 copies)
DATE:
1400 Main Street, Suite 440 Southlake, Texas 76092