Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
1993-04-20
CITY OF SOUTHLAKE 667 NORTH CARROLL AVENUE, SOUTHLAKE REGULAR CITY COUNCIL MEETING APRIL 20, 1993 MINUTES COUNCILMEMBERS PRESENT: Mayor Gary Fickes; Mayor Pro Tem Rick Wilhelm; Deputy Mayor Pro Tem Jerry Farrier. Members: Mike O'Brien, Stephen Apple, and Barry Emerson. COUNCILMEMBER ABSENT: Jon Michael Franks CITY STAFF PRESENT: City Manager, Curtis Hawk; Director of Public Safety, Billy Campbell; Director of Community Development, Greg Last; Director of Finance, LouAnn Heath; Zoning Administrator, Karen Gandy; Assistant to the City Manager, Chris Terry; Deputy Director of Public Safety, Fire Services, Jerry Williams; City Engineer, Eddie Cheatham; City Attorney, Analeslie Muncy; and, City Secretary, Sandra L. LeGrand. INVOCATION: Councilmember Jerry Farrier. WORK SESSION: The Work Session began at 6:30 p.m. where Councilmembers and Staff present were able to review agenda items for tonight's meeting. Allen Bogard, City Manager and Ron Hibbs, Mayor, for the City of Keller were present to discuss the FM 1709 Improvements Project west of Jellico Circle. Also present for the work session, to discuss the roadway alignment for Peytonville Avenue, was Jim Humphrey, a member of the Road Improvements Bond Task Force. REGULAR CITY COUNCIL MEETING: The Regular City Council meeting was called to order at 7:10 p.m., by Mayor Gary Fickes. AGENDA ITEM #1-B, Executive Session Mayor Gary Fickes advised the audience that Council would be going into executive session pursuant to Section 2(e) 2(f) 2(g) 2(j) of the Open Meetings Act, to seek the advice of our City Attorney with respect to pending and contemplated litigations, to discuss the purchase, exchange, lease or sale of real property, and to consider the appointment and evaluation of public officials and regarding the deployment of specific occasions for implementation of security personnel or devices. Council adjourned into executive session at 7:10 p.m. Council returned to open session at 8:00 p.m. Agenda Item #1-C, Action Necessary/Executive Session ` No action was necessary as the result of the Executive Session. Regular City Council Meeting Minutes April 20, 1993 page two Agenda Item #2, Approval of the Minutes/April 6, 1993 Motion was made to approve the minutes of the April 6, 1993, City Council meeting as presented. Motion: Farrier Second: Apple Ayes: Farrier, Apple, O'Brien, Wilhelm, Emerson, Fickes Nays: None Approved: 6-0 vote Agenda Item #3, Mayor's Report Mayor Fickes announced that this would be the last full Council meeting for Mayor Pro Tem Wilhelm, who has served the city as Councilmember for four (4) years, and on the Planning and Zoning Commission for three (3) years; and, Councilmember Mike O'Brien, who has served on the Council for a two (2) year term, and prior to that, he served on the Council in 1968-69. We will surely miss them, as they have contributed so much during their time in office. Also during the Mayor's Report, Mayor Fickes announced that "Candidate Night" will be held on April 21, 1993, at 7:00 p.m., in i^^ the High School Auditorium. This annual function is sponsored by the Southlake Chamber of Commerce, in an effort to give the citizens an opportunity to hear the candidates, and ask questions, of both City and School District. Agenda Item #4, City Manager's Report The City Manager, Curtis Hawk, reminded Council that the Department Reports are in the packets, if they have questions, the Director's are present to answer them. Agenda Item #5, Consent Agenda The consent agenda, consisting of the following items: 5-A. Award of Bid for Water Line Improvements in Two Sections of White Chapel Boulevard, North of Dove Road, and a Water Line Extension along Bob Jones Road to Oakwood Estates. 5-B. Excuse the absences of Bob Dowdy for two consecutive meetings on the Planning and Zoning Commission. Regular City Council Meeting Minutes April 20,1993 page three Agenda Item #5. Continued 5-C. Approving the Drainage Easement Agreement with Michael Benton. Motion was made to approve the Consent Agenda items #5-A, #5-B, #5- C, as presented. Motion: Emerson Second: Farrier Ayes: Emerson, Farrier, O'Brien, Apple, Wilhelm, Fickes Nays: None Approved: 6-0 vote Additional information on Consent Items 5-A. Award of bid for Water Line Improvements in Two Sections of White Chapel Blvd., North of Dove Road, and a Water line extension along Bob Jones Road to Oakwood Estates. On February 16, 1993, the City Council approved the Oakwood Estates Developer's Agreement which included a contribution of $45,000 towards construction of a water line from White Chapel, along Bob Jones Road, to the Oakwood Subdivision. This project will be funded by the $1.3 M Certificate of Obligation bond issuance (#757/999.15) in conjunction with the Oakwood Developer's contribution. The stated cost of construction was $184,775. Bids were opened on April 14, 1993. The low bid was submitted by Tri Tech Construction for $157,839.50. 5-B. Request for excused absence for a P&Z Commissioner, Bob Dowdy. Joe Wright, Chairman of the Planning and Zoning Commission requests that the City consider excusing Bob Dowdy's absences at the following regular commission meetings of March 4, and March 18, 1993. This approval is needed as required in Section 11.03 of the Charter. 5-C. Michael Benton Agreement. This item was first before Council in November, 1992. The purpose of the agreement is to give the city a drainage structure required of Arvida. The problem arose when the City required Arvida to upgrade the existing culvert across Shady Oaks, just south of Love Henry Court, in conjunction with the off -site drainage associated with SouthRidge Lakes, Phase V. The existing natural drainage from the culvert flows diagonally across Mr. Benton's property (Lot 10) and discharges at the southeast corner of the property. The natural drainage is not in an existing easement. The new culvert required by the City, to be paid and installed by Arvida, would require an easement from Mr. Benton. Mr. Benton refused to give an easement at the existing location, instead, negotiated the relocation of the existing culvert and the drainage across his property to the rear (southern) 25' of Lot 10. Regular City Council Meeting Minutes April 20, 1993 page four Agenda item #6, Public Forum The Leadership Southlake Class of 1992-93 made a presentation of the advocacy projects on April 19, 1993. Mayor Fickes invited them to make a presentation during public forum tonight. The "Southlake Event" was presented by Committee members Jerry Higgins and Jan Saunders, who expressed the objective of the project is to propose a feasible, community -sponsored, community involved event. To propose an event that would benefit the citizens of Southlake in terms of healthy competition, heightened community spirit, and raised income. They propose to invite residents of North Texas to Southlake, and to increase our name recognition. A copy of the report is attached to the minutes. The second Southlake Leadership project was presented by Tom Elgin, who stated this group project concept is the construction of a "Community -built playground" for the children of Southlake. Elgin stated, this idea was of interest to all and satisfied the three initial criteria. 1) the project fulfilled a verifiable need to the community; 2) the "out-of-pocket" costs to the city and the citizens should be minimal; and 3) the project should evoke community spirit and cooperation, and its benefits should be lasting. A copy of this report is also attached to the minutes. Agenda Item #7-A, Ordinance No. 480-84, 2nd reading (ZA 93-07). Ordinance No. 480-84, 2nd reading, is a rezoning request for 2.45 acres situated in the J.G. Allen Survey, Abstract No. 18, Tracts 6C1A and 6C2. Current zoning is "AG" Agricultural, with a request for "I-1" Light Industrial. Owners: Leslie Hughes and Mark Stanfield, dba H&S Properties. Karen Gandy, Zoning Administrator, stated the Land Use Category shows this property in "Mixed Use". The property was annexed into the City in October, 1987. During the April 6, 1993 City Council meeting, this item was approved in first reading. Councilmember Emerson encouraged Mr. Hughes to discuss with Mrs. White, prior to the second reading, the placement of an eight foot (81) fence along their common property line to the south. Mr. Hughes was to check on the availability of an environmentally safe spray to alleviate some of the dust on his drive. Leslie Hughes was present to answer questions for Council. Hughes stated he has spoken with the Air Quality Control Board with respect to an oil used on dust surfaces. He was told the oil was i not cost effective, however, water would accomplish the same thing. It was noted he would have to water the driveway every day in order to keep the dust down. Regular City Council Meeting Minutes April 20, 1993 page five Agenda Item #7-A, continued Public Hearing: Pascal White, 6113 Revere Drive, North Richland Hills. Mr. White was present on behalf of his mother, Opel White, who owns and lives on the adjoining property. Mr. White stated Mr. Hughes told him he would remove the fence and dirt and erect an eight foot (81) fence and clean up the dirt piles. Mayor Fickes stated from a zoning regulation standpoint, it is better for the City if the property were zoned, so that City Council would have more control. Mr. Hughes stated his current loan expires in June, 1993, he is applying for a new loan with enough funds to put up a fence. Councilmember Farrier asked Mr. Hughes what happens if his loan is approved, but he did not get enough for the fence. Then the poles will be there all by themselves. Councilmember Wilhelm commented, if Mr. Hughes hasn't complied with the fence and caring for the driveway, in a reasonable length of time, the City Council can rezone the property back to agricultural. Councilmember Farrier stated, dust is a big issue, and watering can start right away. He would like to see efforts to improve the location start right away, getting the fence up as soon as possible. Motion was made to approve Ordinance No. 480-84, 2nd reading, as presented. Motion: Emerson Second: Wilhelm Mayor Fickes read the caption of the ordinance. Ayes: Emerson, Wilhelm, O'Brien, Apple, Farrier, Fickes Nays: None Approved: 6-0 vote Agenda Item #7-B Ordinance No. 583, 2nd reading Franchise Agreement with Sammons Cable Company Ordinance No. 583, 2nd reading, Franchise Agreement with Sammons Cable Company was not discussed, but tabled at the request of Sammons, until the May 4, 1993, City Council Meeting, where the Public Hearing will be continued. Motion: Wilhelm Second: Apple Ayes: Wilhelm, Apple, O'Brien, Emerson, Farrier, Fickes Nays: None Approved: 6-0 vote (to table) Regular City Council Meeting Minutes April 20, 1993 page six Agenda Item #7-C, Ordinance No. 584, 2nd reading, TU Rate Increasin Ordinance No. 584, 2nd reading, denying the request of TU Electric for a Rate Increase. Mr. Sonny Rhodes, Manager, was present to answer questions of Council. The public hearing resulted with no comments from the audience. Motion was made to approve Ordinance No. 584, 2nd reading, denying the request of TU Electric for a Rate Increase. Motion: Wilhelm Second: Emerson Mayor Fickes read the caption of the ordinance. Ayes: Wilhelm, Emerson, O'Brien, Apple, Farrier, Fickes Nays: None Approved: 6-0 vote (to deny the rate increase) Agenda Item # 8-A Ordinance No. 480-85, 1st reading (ZA 93-12) Ordinance No. 480-85, 1st reading, (ZA 93-12) is a rezoning and Concept Plan approval for 2.832 acres situated in the Larkin H. Chivers Survey, Abstract No. 300, being Lot 1, Block A-80, Peck Addition. Existing zoning is 110-1" Office-1 with the requested zoning of "CS" Community Service. Owner: Mike Janszen. Applicant: Liana Baccus, Representative of the Clariden School. Karen Gandy, Zoning Administrator, noted the applicant seeks approval of "CS" Zoning to establish a private school (The Clariden School) through grade six (6), for ages 2 1/2 to 12 years. Ms. Baccus indicated a potential enrollment of 45 children for the Fall, 1993 session. Baccus also indicated that no permanent playground equipment would be installed, but that a small play area would be provided in the rear of the lot. Nine (9) notices were sent to property owners within 200, and no responses have been received. Darrell Perry, Washington and Associates, was present to answer questions for Council. Motion was made to approve Ordinance No. 480-85, 1st reading, with the informational comments in the second Plan Review Summary dated April 15, 1993. Motion: Farrier Second: Wilhelm Mayor Gary Fickes read the caption of the ordinance. Ayes: Farrier, Wilhelm, O'Brien, Apple, Emerson, Fickes Nays: None Approved: 6-0 vote Regular City Council Meeting Minutes April 20, 1993 page seven Plat Revision of Lot 2, Block 1, Amaya Addition, being revised to Lots 2R-1 and 2R-2, Amaya Addition. Owner/Applicant: Beverly Chegwidden. Karen Gandy, Zoning Administrator, noted the owner seeks to subdivide the 2.31 acre tract into two (2) lots, each being approximately 1.15 acres. Six (6) notices to property owners within 200' were sent, and to date, two (2) written responses have been received, both in favor. On April 8, 1993, the Planning and Zoning Commission recommended approval of the plat revision, subject to the Plat Review Summary dated April 2, 1993. The second Plat Review Summary dated April 15, 1993, is in the packets. The owner/applicant, Beverly Chegwidden, was present to answer questions of Council. Motion was made to approve ZA 93-13, subject to the second Plat Review Summary, dated April 15, 1993. Motion: Wilhelm Second: Apple Ayes: Wilhelm, Apple, O'Brien, Emerson, Farrier, Fickes Nays: None Approved: 6-0 vote Agenda Item #8-C ZA 93-14 Revised Preliminary Plat, Oakwood Estates ZA 93-14, a revised Preliminary Plat of Oakwood Estates, Phase II for 20.416 acres situated in the R.D. Price Survey, Abstract No.1003, and the H.A. Throop Survey, Abstract No. 1273, being revised to include Block 2, Lot 1: Block 1, Lots 9-22. Owner/Applicant: Tim Fleet dba VLMC, Inc. Zoning Administrator, Karen Gandy, stated on April 8, the Planning and Zoning Commission recommended approval, subject to the Staff Review Summary dated April 2, 1993, recommending that Medlin Road's right-of-way be reduced from 70 foot to a 60 foot right-of-way. Gandy further commented, if this recommendation is approved by the City Council, it would necessitate an amendment to the City's Thoroughfare Plan, showing Medlin Road from Bob Jones Road to the East as a 60 foot right-of-way. The second Plat Review Summary dated April 15, 1993 is provided. There were no comments from the audience. .1" Regular City Council Meeting Minutes April 20, 1993 page eight Agenda Item #8-C. Continued Motion was made to approve ZA 93-14, subject to the second Plat Review Summary dated April 15, 1993, with an amendment to allow for a 60 foot right-of-way, as opposed to a 70 foot right-of-way. Motion: Wilhelm Second: Emerson Ayes: Wilhelm, Emerson, O'Brien, Apple, Farrier, Fickes Nays: None Approved: 6-0 vote Agenda Item #8-D ZA 93-15, Concept Plan for Diamond Center ZA 93-15, Concept Plan for Diamond Center, an Office -Retail Center, being Block 2, Lot 12, Diamond Circle Estates, approximately 0.92 acres in the W.W. Hall Survey, Abstract No. 667. Owner/Applicant: Buford Harrison. The Zoning Administrator, Karen Gandy, stated seven (7) notices were sent to property owners within 200' and to date, one written response has been received, from David Shaw, 921 Emerald Blvd, being Block 3, Lot 4, Diamond Circle Estates. He was opposed to retail activities operating that close to residential area. Dick Calvert, Calvert Engineers, 1301 Elm Street, Carrollton. Mr. Calvert was present to answer questions, representing the owner. A discussion was held in regard to the entrance into the center. The public hearing resulted with no comments from the audience. Motion was made to approve ZA 93-15, subject to the second Plan Review Summary dated April 15, 1993, deleting item #2 in regard to bufferyard requirements. Motion: Wilhelm Second: Apple Ayes: Wilhelm, Apple, O'Brien, Farrier, Fickes Nays: Emerson Approved: 5-1 vote Council adjourned for recess at 9:05 p.m. Council returned to open session at 9:20 p.m. Regular City Council Meeting Minutes April 20, 1993 page nine Agenda Item #8-E Ordinance No. 483-B. 1st reading. Subdivision Ordinance Ordinance No. 483-B, 1st reading, are revisions to the Subdivision Ordinance. Greg Last, Director of Community Development, explained for Council, the changes made since the ordinance was last at the City Council. The following is a summary of the recommended changes in the subdivision ordinance. 1. City Council will have final approval authority on all Preliminary Plats, Plat Revisions, and Multiple -lot Plat Showings. 2. The Planning and Zoning Commission shall have final authority approval on all Final Plat, and Amended Plats with five or more lots. Staff will have final approval authority on all single - lot Plat Showings and Amended Plat with four or fewer lots. After discussion, motion was made to approve Ordinance No. 483-B, 1st reading, as presented. Motion: O'Brien Second: Farrier Mayor Fickes read the caption of the ordinance. Ayes: O'Brien, Apple, Wilhelm, Emerson, Farrier, Fickes Nays: None Approved: 6-0 vote Agenda Item #8-F ordinance No. 480-J. 1st reading, Zoning ordinance Ordinance No. 480-J, 1st reading, revisions to the Zoning Ordinance, was discussed. Karen Gandy, Zoning Administrator, stated, based on the comments made by Council during the March 16, 1993, Council meeting, the following changes have been made to the ordinance: 1. Prepared definitions for the types of antennae and for nonresidential uses and noncommercial uses. 2. Combined the accessory antenna approvals under "aa" of Section 34.1. 3. Reduced the maximum dish size for all satellite dishes from 12' diameter to 10' diameter based on improved technology and industry standards. Regular City Council Meeting Minutes April 20, 1993 page ten 4. Included a provision in Section 44.12 (8) via Special Exception Use Permit for satellite dishes exceeding the 10' maximum diameter. 5. Added the following provision to the location requirements for all satellite dishes: (not be visible from public R.O.W. in front of dwelling)" or "(structure)" as applicable. After discussion, motion was made to approve 1st reading of Ordinance No. 480-J, editing the height from 60' to 651. Motion: Apple Second: Farrier Mayor Fickes read the caption of Ordinance No. 480-J. Ayes: Apple, Farrier, Wilhelm, Fickes Nays: Emerson, O'Brien Approved: 4-2 vote Agenda Item #8-G, Resolution No. 93-17, SUP for Golf Driving Range Resolution NO. 93-17 (2A 92-58) is a request for Specific Use Permit for a Golf Driving Range for Betsy Shatley. This item has been withdrawn at the request of Betsy Shatley. Mayor Fickes stepped down for item #10-B, as he has a vested interest. Agenda Item #10-B Electronic Readerboard Sign for First American Savings Bank Eddie Wilson, Building Inspector, stated the application and supporting documents for an electronic readerboard for First American Savings Bank located at 222 W. Southlake Blvd., have been submitted. Section 17 (E) of Ordinance No. 506 (Sign Ordinance) requires that electronic readerboard signs be approved by the City Council. There are no specific provisions regarding height or area for such signs as these limitation are at the discretion of the City Council. Ron Banks, Representative of American Savings Bank was present to answer question, along with Gary Fickes, who will be building the sign. It was noted a 5 watt bulb will be used, therefore brightness will not be an issue. Mr. Banks expressed a commitment to the community of Southlake, on behalf of the bank. Regular City Council Meeting Minutes April 20, 1993 page eleven Agenda Item #10-B, Continued Motion was made to approve the Electronic Readerboard Sign for First American Savings Bank. Motion: O'Brien Second: Farrier Ayes: O'Brien, Farrier, Wilhelm, Emerson, Apple Nays: None Approved: 5-0 vote Mayor Gary Fickes returned to the Council table. Agenda Item #11-A Discussion: Animal Control Policy The Director of Public Safety, Billy Campbell, stated on March 16, 1993, Ms. Mary Flick, 730 Blue Bonnet Drive, Keller, addressed the Council with a petition to make Southlake and the Army Corps of Engineers' property safer for trail riding by not allowing dog owners to let their dogs run loose. There was also concern about inadequate fines. Councilmember Apple asked that this item be placed on Council agenda in the near future. Campbell referenced the Animal Control ordinance, stating these �. procedures are basically ineffective without an Animal Control Officer. The City is currently in communications with City of Grapevine concerning an animal control proposal and once we enter into an agreement with Grapevine, we will also have to re -address our policies to ensure that they conform to Grapevine's procedures. Councilmembers feel this issue should be addressed and Mayor Fickes stated we are so close to working out an agreement with City of Grapevine. It was suggested there be fines to adhere to different situations in the ordinance. Analeslie Muncy, City Attorney is to look into the statutes in regard to having different penalties in the ordinance. Mary Flick, 730 Bluebonnet, Keller. Mrs. Flick again stated there is a serious weakness in the ordinance. She alleged in her situation with the dogs, the dog owner let the two (2) dogs loose. She asked Council to make the penalties stronger, raising the low end of the fines. Linda Norman, 1336 Meadow Glen, Southlake. Ms. Norman referenced the petition she presented one month ago. She stated she found, in her neighborhood, 60% of the residents believe in the "lease law" and 40% do not believe in it. Ms. Norman expressed concern with a situation in her neighborhood involving loose dogs. Donna Baker, 1335 Meadow Glen, Southlake. Ms. Baker expressed a situation in her neighborhood in regard to dogs and home owners. Regular City Council Meeting Minutes April 20, 1993 page twelve Agenda Item #11-A, Continued Patty Heitz, 1343 Meadow Glen, Southlake. Ms. Heitz addressed Council in regard to animal control problems in her neighborhood, and also problems with the residents over the Animal Control issue. Ms. Heitz asked, what is the purpose of the ordinance, is it for pets or is it for stray dogs? Councilmember Barry Emerson stated people are more important than pets, if a person cannot control their pet, they don't need them. Mayor Fickes again expressed, we are a growing city, and people must control their pets. Curtis Hawk, City Manager, reviewed the issue and what the city has done to inform the citizens about our Animal Control Ordinance. Agenda Item #10-A, Roadway Alignment for Peytonville City Engineer, Eddie Cheatham stated during the last Council meeting, the three (3) alternatives were rejected and an investigation into the possibility of reconstructing Peytonville with basically the same alignment as currently exists was conducted. This option would postpone the widening of the road therefore, no additional right-of-way will need to be acquired. This option would also postpone the clearing of trees for several years. Cheathem stated he investigated the possibility of not acquiring any additional right-of-way, and constructing a 21'-22' wide street. This can physically be done, and the street would basically be the same alignment as it currently exists. However, there would not be room for adequate ditches, even if some trees were cut. The trees would be so close to the road that the tree roots would pose future problems such as pavement cracking. He recommends the street be built of 2" HMAC rather than 4" and the culverts be built as originally proposed. He recommends that the ditches be built as wide as possible and graded to the proposed culverts. A member of the Street Task Force, Jim Humphrey was contacted and he stated he would support this plan, however, he also agreed, that the street should be a "Type All street, 4" HMAC, however, under the circumstances, he felt that the street from the high school south to Continental could be downgraded to a "Type B" street or 2" HMAC. Councilmember Farrier stated if we are going to spend Bond money, he would rather spend it on Continental Blvd. Regular City Council Meeting Minutes April 20, 1993 page thirteen Agenda Item #10-A, Continued Motion was made to approve a 22' pavement, asking the County to put in the road, starting the drainage project now. Motion: Farrier Second: Apple Ayes: Farrier, Apple, O'Brien, Emerson, Wilhelm, Fickes Nays: None Approved: 6-0 vote Agenda Item #11-C, Discussion: Town of Marshall Creek participation in Denton Creek Regional Wastewater System Proiect This item was not discussed tonight and will be brought back during the May 4, 1993 meeting. Agenda Item #11-B, Discussion: Mid Year Review This item was not discussed tonight and will be brought back during the May 4, 1993 meeting. This item was discussed during work session tonight. Aaenda Item #12, Adiournment The me e �S L Ireadjourned by Mayor Gary Fickes at 11:15 p.m. �o 'v ,� ayor a Fickes '. .............. ATT ST: andra L. LeGrand City Secretary THE STATE OF TEXAS COUNTY OF as a member of the make this of idavit and hereby on oath state the following: I, and/or a person or persons related to me, have a substantial interest in a business entity that would be peculiarly affected by a vote or decision of the as those terms are defined in Chapter 171, Texas Local Government Code. The business entity is�2ZC SA�,aGs ,7731� (name and address) I have a substantial interest in this business entity for the following reasons: (Check all which are applicable) Ownership of 10% or more of the voting stock or shares of the business entity. Ownership of 10% or more or $5,000 or more of the fair market value of the business entity. Funds received from the business entity exceed 100 of gross income for the previous year. Real property is involved and have an equitable or legal ownership with a fair market value of at least $2,500. A relative of mine has a substantial interest in the business entity or property that would be affected by a decision of the public body of which I am a member. Upon filing of this affidavit with the City Secretary, I affirm that I will abstain from voting on any decision involving this business entity and from any further participation on this matter whatsoever. Signed this day of Title BEFO ME the undersigned authority, this day personally appeared L and on oath stated that the facts he inabove stated are true to the best of knowledge or belief. Sworn t a�d subscribed to fore me on this day of 19. * NOTARY PUBLIC '� •''4 COMM. p1 OZ11 �7� My Commission s C FROOLWA..dul RAM Notary Public in and for the State of Texas Type/Print Notary's Name `IUNu: ���, 1F ��,��_ Wltll ':U 5l• U'""",1G I..' 'A 1" '•' UNG ' ' LLI .,,•x lUt „•,,� i/ j e NAME (Please Print) AJ�:I;I'';S 'I'Isl.f•^IIONi: AGENDA ITEM C111 USE Rtcic 73o b a/u :�u��-�Y-, 4,3l W 7q I / 34 k Vf/- 2zZ O 114 - ' v���asae Sr foal ccla 8900 Davis Blvd., Ft. Worth, TX 76180 FAX METRO (817) 329-2121 Metro (817) 481-2766 • 481.9602 City of Southlake April 16, 1993 667 North Carroll Avenue Southlake, Texas 76092 Attention: Karen Gandy Dear Karen; Please withdraw my request for a ternporary permit for a golf driving range at 1255 Davis Blvd., Southlake, Texas. I would rather withdraw than postpone my request for the permit until we are not so busy. Thank You, s s Betsy S atley Tex -Art Stone & Products 'PAVEMENT AT LOCATION k..-, VERY NARROW J RIGHT-OF-WrtY FENCE R.O.W. SUBGRADE PEYTONVILLE AVENUE ESTIMATED CONSTRUCTION COST COUNTY PARTICIPATION: CONSTRUCTED BY CONTRACTOR: DRAINAGE (BID) - $ 87,000 DRAINAGE - $ 87,000 STREET (2") - 62,700 STREET (211) - 137,500 SUBTOTAL - $ 149,700 CONTINGENCY - 22.800 TOTAL - $ 172,500 SUBTOTAL - CONTINGENCY - TOTAL - $ 224,500 22,500 $ 247,000 v 4.. �SSeS °pe-� petjo f(-�)-H2.[-SSe S MEW"k-VII�i f��Woc sS oN Sl�TY-5, MONTHLY DEPARTMENT REPORTS MARCH 1993 Building ...........................4-1 Finance...............................4-2 Municipal Court ......................4-3 Public Safety ........................4-4 Street.............................. 4-5 Utility ............................. 4-6 Zoning.............................. 4-7 MARCH 31, 1993 NUMBER OF PERMITS ISSUED BUILDING: Res -Single Family Alteration/Addn. Accessory Bldg Commercial -New Commercial-Alt/Addn. Foundation Only Swimming Pool SUB -CONTRACTORS: Electrical Plumbing Heat/Air Culvert Demolition CERT. OF OCCUPANCY: Residential COMMERCIAL OTHER: Misc.Building SIGNS SCHOOLS TENNIS COURTS FENCE CHURCH TOTALS CITY OF SOUTHLAKE PERMIT MONTHLY REPORT REPORT FOR MARCH 1993 THIS LAST SAME MONTH THIS YEAR LAST YEAR THIS YEAR LAST YEAR MONTH MONTH LAST YEAR TO DATE TO DATE FISCAL FISCAL MAR93 FEB93 MAR 1992 1-3 1993 1-3 1992 10/92-03/93 10/91-03/92 34 31 28 95 80 198 132 5 2 1 9 2 20 5 3 2 4 6 10 9 19 2 0 2 7 4 15 4 1 0 2 1 4 3 14 0 0 0 0 0 0 0 23 15 11 46 19 69 33 85 61 52 229 149 476 253 64 46 47 159 118 321 225 37 31 35 103 95 222 165 2 0 0 3 1 6 3 0 0 0 0 1 1 1 48 26 29 118 87 272 178 22 10 5 38 23 53 33 39 33 24 100 45 167 79 4 8 10 19 32 32 50 1 0 0 1 0 1 0 0 0 0 1 0 1 0 1 0 1 3 3 3 8 1 0 0 1 0 1 0 1202 372 265 251 939 673 1870 «. u CITE SOUTHLAKE PERMIT MONTHLY REPORT REPORT FOR MARCH 1993 MARCH 31, 1993 FEES COLLECTED FOR THIS LAST SAME MONTH THIS YEAR LAST YEAR THIS YEAR LAST YEAR PERMITS ISSUED MONTH MONTH LAST YEAR TO DATE TO DATE FISCAL FISCAL MAR93 FEB93 MAR 1992 1-3 1993 1-3 1992 10/92-03/93 10/91/03/92 BUILDING: Res -Single Family Alteration/Addn. Accessory Bldg. Commercial -New Commercial-Alt/Addn. Foundation Only Swimming Pool SUB -CONTRACTORS: Electrical Plumbing Heat/Air Culvert Demolition j� T'CERT. OF OCCUPANCY: Residential Commercial OTHER: Misc.Building SIGNS SCHOOLS TENNIS COURT FENCE CHURCH TOTALS 42,359.00 38,850.00 33,886.00 117,981.00 94,262.00 241,521.00 155,837.53 1,460.00 281.00 54.00 2,267.00 128.00 5,229.00 956.00 593.00 270.00 954.00 1,181.00 1,934.00 3,125.00 2,825.00 238.00 .00 3,874.00 2,924.00 6,715.00 6,365.00 6,715.00 252.00 .00 1,026.00 252.00 1,924.00 1,649.00 5,220.00 .00 .00 .00 .00 .00 .00 .00 5,309.00 3,461.00 2,673.00 10,644.00 4,684.00 16,795.00 7,635.40 7,669.90 6,450.67 6,086.35 21,051.14 15,908.43 43,478.94 26,279.85 6,417.00 5,022.75 5,181.00 16,856.25 13,669.50 35,372.50 23,003.25 3,248.00 2,901.00 2,758.00 9,161.00 7,532.00 18,979.00 13,047.25 130.00 .00 .00 195.00 65.00 390.00 195.00 .00 .00 .00 .00 15.00 15.00 15.00 .00 .00 .00 .00 .00 .00 .00 180.00 240.00 150.00 570.00 540.00 990.00 840.00 993.00 792.00 588.00 2,457.00 1,092.00 4,089.00 1,992.00 125.00 300.00 545.00 1,152.00 1,956.00 1,908.00 2,895.00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 151.00 .00 151.00 .00 20.00 .00 61.00 164.00 987.00 164.00 2,350.20 15.00 .00 .00 15.00 .00 15.00 .00 69,008.90 58,568.42 57,836.35 187,021.39 151,411.93 380,236.44 249,806.48 CITY OF SOUTHLAKE PERMIT MONTHLY REPORT REPORT FOR MARCH 1993 MXRC8 31, 1993 THIS LAST SAME MONTH THIS YEAR LAST YEAR THIS YEAR LAST YEAR BUILDING VALUATION MONTH MONTH LAST YEAR TO DATE TO DATZ TOTAL FISCAL TOTAL FISCAL FOR PERMITS ISSUED MAR93 FEB93 MAR 92 1-3 1993 01-03 1992 10/92-03/93 10/91-03/92 BUILDING: Rea -Single Family 7,257,041.00 6,673,700.00 5,753,200.00 20,189,341.00 15,912,000.00 41,044,432.00 26,404,302.00 Alteration/Addn. 299,900.00 9,500.00 2,000.00 357,700.00 5,800.00 620,200.00 81,800.00 Accessory Bldg. 45,000.00 19,000.00 81,000.00 91,000.00 160,300.00 428,400.00 223,700.00 Commercial -New 42,500.00 .00 505,200.00 343,400.00 875,200.00 623,500.00 875,200.00 Commercial-Alt/Addn. 25,000.00 .00 83,000.00 25,000.00 278,000.00 40,000.00 542,800.00 Foundation Only .00 .00 .00 .00 .00 .00 .00 Swimming Pool 423,500.00 277,600.00 217,500.00 850,600.00 373,800.00 1,349,900.00 603,300.00 SCHOOLS 31,000.00 .00 .00 31,000.00 .00 31,000.00 .00 TENNIS COURTS .00 .00 .00 11,000.00 .00 11,000.00 .00 FENCE 500.00 .00 2,600.00 8,400.00 81,600.00 8,400.00 223,500.00 CHURCH 500.00 .00 .00 500.00 .00 500.00 .00 TOTALS 8,124,941.00 6,979,800.00 6,644,500.00 21,907,941.00 17,686,700.00 44,157,322.00 28,954,602.00 1 TOTAL INSPECTIONS: IS35 1229 716 4222 1810 8563 2845 Q BUILDING INSPECTIONS: CONTRACTOR REGISTRATION OCTOBER 156 $11,700.00 Building 416 326 219 NOVEMBER 59 4,425.00 Electrical 384 319 170 DECEMBER 60 4,500.00 Plumbing 481 346 182 JANUARY 39 2,925.00 Mechanical 214 206 110 FEBRUARY 20 1,500.00 ------ ------ ----- MARCH 32 2,400.00 TOTAL BLDG. INSP. 1495 1197 681 TOTAL TO DATE 366 $27,450.00 CODE ENFORCEMENT: Investigation■ 40 32 35 MUNICIPAL COURT MONTHLY REPORT MARCH 1993 TRAFFIC NON TRAFFIC Non State City Parking Parking Law Ordinance Total 1. NUMBER OF CASES FILED: 471 9 97 6 583 2. DISPOSITIONS PRIOR TO TRIAL: A. Deposit Forfeitures 1 0 0 0 1 B. Payments of Fine 134 2 18 3 157 C. Cases Dismissed 105 0 0 1 106 3. DISPOSITIONS AT TRIAL: A. Trial by Judge (1) Finding of Guilty 3 1 0 0 4 (2) Finding of Not Guilty 0 0 0 0 0 B. Trial by Jury (1) Finding of Guilty 0 0 0 0 0 (2) Finding of Not Guilty 0 0 0 0 0 C. Dismissed at Trial 0 0 0 0 0 4. CASES DISMISSED: A. After Defensive Driving 38 0 0 0 38 B. After Deferred Adjudication 6 0 1 0 7 C. After Proof of Insurance 41 0 0 0 41 5. CASES APPEALED 0 0 0 0 0 6. WARRANTS ISSUED 10 0 0 0 10 TOTAL REVENUE COLLECTED: CITY $ 13,285.50 STATE 5,280.00 TOTAL $ 18,565.50 11-3 SOUTHLAKE DEPARTMENT OF PUBLIC SAFETY MONTHLY REPORT MONTH / YEAR March 1993 POLICE SERVICES Citations Issued 513 Arrests 29 Traffic Accidents 15 Alarm Calls 117 Animal Calls 42 Thefts Under $750 23 Thefts $750 and up 10 FIRE SERVICES Residential Fires 1 Commercial Fires 0 Other Building Fires 0 Vehicle Fires 0 Grass Fires 3 Fire Alarms - False 5 Fuel Spills/Leak _ 3 Other Haz-Mat Calls 1 Residential Burglaries 5 Business Burglaries 6 Vehicle Burglaries 4 Assaults 11 New CID cases assigned 41 CID Investigations Cleared 0 Active CID Investigations 130 Ambulance Calls: Vehicle Accidents .6 Non -accident EMS 12 Total Patients Transported 18 Grass/Weed Complaints 0 Burn Permits Issued 73 Pre -fire Inspections 1 Building Plans Reviewed 4 SUPPORT SERVICES Total Police Service Calls 525 Total Fire Service Calls 57 9-1-1 Hang-up Investigations 1 Crime Prevention Surveys N/A Total DARE Classes Taught N/A Warrants Received 20 Warrants Cleared 21 Submitted by: Billy CanZbel Total Training Hours: Police 18 Fire 108 Communications 8 Volunteers 24 Total Personnel Trained N/A irect'o!r of Public Safety City of Southlake, Texas M E M O R A N D U M April 12, 1993 TO: Billy Campbell, Director, De Public Safety FROM: Brad Payton, Street Superint SUBJECT: Monthly Report for Street De, March, 1993. ------------------------------------- Description 1. Tons of asphalt used a. Ultimate Petroleum Mix b. Hot Mix Asphalt C. Cold Mix Asphalt 2. Lane Miles of Road Repaired 25 0 0 7 200 500 100 105 3. Number of Street Signs Repaired or Replaced (all types) 26 24 4. Feet of Ditch Line Cleaned and shaped 0 500 5. Number of Vehicles Repaired 3 1 a. Patch Truck broke down, replaced gas retort burner 6. Row mowed in miles of streets 0 5 8. Working on ballfields at Park 14 Man Hours BP/cbk CITY OF SOUTHLAKE UTILITY BILLING MONTHLY REPORT MARCH 1993 THIS LAST YEAR MONTH THIS MONTH ACCOUNTS BILLED: WATER $1341815.13 $121, 864.84 SEWER 16,028.20 14,168.11 GARBAGE 24,187.97 1705.33 SALES TAX 1,746.17 19280.29 RECYCLE 0.00 49271.60 OTHER 1,665.36 1,324.33 TOTAL $178,442.83 $160,514.50 NUMBER OF CUSTOMERS: WATER 2,902 21477 SEWER 780 472 GARBAGE 2,904 2,506 TOTAL ACCOUNTS BILLED 3,140 29696 CONSUMPTION BILLED (IN 000'S): WATER 229580 21,551 SEWER 7,102 0 NEW CUSTOMERS 56 43 AMOUNTS COLLECTED DURING MONTH $191,884.26 $147,859.57 FINAL BILLINGS 52 40 y6 UTILITY DEPARTMENT REPORT MONTH March, 1993 FEB. MAR. GALLONS PUMPED FROM WELLS 0 0 PURCHASED FROM FORT WORTH 22,275,000 28,294,000 TOTAL PUMPED AND PURCHASED 22,275,000 28,294,000 WATER METERS SET 41 36 NEW WATER TAPS MADE 1 1 VALVES REPAIRED 0 0 VALVES TESTED 10 12 FIRE HYDRANTS INSTALLED 0 0 FIRE HYDRANTS REPAIRED 1 0 FIRE HYDRANTS FLUSHED 7 8 DEAD END WATER MAINS FLUSHED 0 26 WATER MAINS REPAIRED 0 0 WATER METERS AND SERVICE LINE REPAIRED 12 5 NEW ACCOUNTS 55 56 FINAL ACCOUNTS 59 52 LOCKED METER FOR DELINQUENT PAYMENT 15 7 PULLED METERS 1 1 METERS REPLACED 5 7 MISCELANEOUS WORK ORDERS 78 107 SEWER LIFT STATIONS CHECKED (4 L.S.) 80 86 REQUIRED MONTHLY SEWAGE TESTS 8 8 SEWER PLANT MAINTENANCE (BANK & DOVE) 40 46 SEWER MANHOLES INSPECTED 0 0 MISCELLANEOUS PROJECTS 3 0 48 Man Hours changing 8 inch water main in White Chapel onto 8 inch water main in Dove Street. 40 Man Hours repairing sprinkler system in Park,, . WATER SUPERINTENDENT DIRECTOR OF PUBLIC WORKS I-/- `?q City of Southlake, Texas COMMUNITY DEVELOPMENT DEP, FEE REVENUE REPORT OR THE MONTH ENDING 31 Ma: PLATTING NO. OF CASES PLAN/CONCEPT 7 rncpC SOUTHLAKE "EVENT" AN ADVOCACY PROJECT PRESENTED IN PARTIAL FULFILLMENT OF LEADERSHIP SOUTHLAKE CLASS OF 1992-93 GROUP MEMBERS• DAVID BALTIMORE BRUCE FUSSELMAN JERRY HIGGINS TODD HOOVER JAN SAUNDERS CODY SMITH APRIL 19, 1993 INTRODUCTION Jerry Higgins I. The purpose of this event: A. To introduce the City of Southlake to residents of North Texas B. To make others aware of our city's beauty, responsible civic planning, exceptional school system, and amenities C. To bring in revenue for the city or designated civic entities II. The idea: A. To sponsor a 5K and/or 10K run in the city B. To hold the run in conjunction with another civic event III. The name of the run: A. Some ideas for names include "Lonesome Dove Fun Run" or "Southlake Scramble" B. Have a contest for the community to name the event IV. The community's involvement: A. Have the high school art classes design a tee shirt for the event B. Tie the run in with another community event V. More ideas about our project will be presented by: A. Todd Hoover B. Cody Smith C. Bruce Fusselman D. David Baltimore E. Jan Saunders SUGGESTED ROUTE/SPONSORSHIP Todd Hoover I. The route: A. Start off at Texas National Bank at Hwy 114 and Southlake Blvd. B. 5K run goes to Crossroads Shopping Center at White Chapel and 1709 C. 10K run goes to Jellico Corners at Davis and 1709 II. The sponsors: A. Coca-Cola will provide 1,000 complimentary beverages for runners in exchange for advertising B. Concession booths will be set up at Bicentennial Park with a $100/per booth charge C. Tee shirts will be printed, designating corporate sponsor(s) on the back; they will be given to participants and sold to others D. Corporate sponsorship would underwrite the cost of putting on this event SANCTIONING A RUN Cody Smith I. The importance of official sanctioning: A. It will attract official runners B. It will get our event published in runners' magazines C. It will facilitate our making this an annual event II. The process involved: A. Garner Clinger (817-572-4032) is a local official certified by the USA Track & Field Association to approve race courses B. The charge for measurement of the proposed course is $200- 500, depending upon the length of the race and his time involved III. The steps involved: A. Have the route measured and checked B. Have the course officially sanctioned C. Schedule the run so that it does not conflict with other local or national runs sponsored in running magazines D. Advertise our run in the running magazines as officially sanctioned HOLDING THE RUN IN CONJUNCTION WITH ANOTHER GROUP OR EVENT Bruce Fusselman I. The following community groups can be solicited for their involvement or asked to incorporate the run in their annual event: A. Carroll Band Boosters (Auction) B. Sisters Cities (Kite Festival) C. Multiple Sclerosis (Gelatin Slide) D. Southlake Chamber of Commerce (Golf Tournament) E. City of Southlake F. Grapevine-Southlake Rotary Club G. Southlake Lions Club H. Carroll Athletic Boosters I. Lake Cities Community Band J. Keep Southlake Beautiful K. Carroll Independent School District & PTO L. Southlake Historical Society M. Friends of the Southlake Library N. Southlake Little League Baseball & Softball Organizations II. The run could be held with other activities at Bicentennial Park: A. Miss Southlake Contest B. Carnival/Midway Games C. Softball Tournament D. Bike Race III. The zoning requirements: A. With the cooperation of the City of Southlake and the Parks and Recreation Department all zoning requirements would be handled REVENUES/EXPENSES David Baltimore (see attached Pro Forma) CONCLUSION Jan Saunders I. The objectives of our advocacy project: A. To propose a feasible, community -sponsored, community - involved event B. To propose an event that would benefit the citizens of Southlake in terms of healthy competition, heightened community spirit, and raised income C. To invite residents of North Texas to our city and to increase our name recognition Update: Mr. John Dyer, a Southlake resident, at one time investigated holding a run such as we have suggested. He went so far as to hire a consultant, at a cost of several hundred dollars, to formulate the plans down to the last detail. Mr. Dyer has graciously offered to turn this information over to us for use in planning a 5K or 10K run. Mr. Dyer was highly supportive of our idea to hold the run in conjunction with another community event in order to stimulate interest and share advertising costs. He emphasized that corporate sponsorship would be our most important asset in implementing our idea for a run. Pro Forma Southlake Fun Run Revenues Participants Entry Fees Participation Fees Shirt Sales Concession Sales Sponsorships Total Expenses Sanction Route Consultant Traffic Control Medical Insurance T Shirts Total RuNSL.XLS 100 150 200 250 300 350 400 450 $15.00 $1,125.00 $1,687.50 $2,250.00 $2,812.50 $3,375.00 $3,937.50 $4,500.00 $5,062.50 $10.00 $150.00 '$225.00 $300.00 $375.00 $450.00 $525.00 $600.00 $675.00 $10.00 $100.00 $150.00 $200.00 $250.00 $300.00 $350.00 $400.00 $450.00 $35.00 $1,375.00 $2,062.50 $2,750.00 $3,437.50 $4,125.00 $4,812.50 $5,500.00 $6,187.50 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $300.00 $300.00 $300.00 $4.00 $ 400.00 $ 600.00 $ 800.00 $1, 000.00 $1, 200.00 $1, 400.00 $1, 600.00 $1, 800.00 $600.00 $800.00 $1,000.00 $1,200.00 $1,400.00 $1,700.00 $1,900.00 $2,100.00 Revenues 'v9p Page 1 RUNSLALS Chart 4 Revenues AL t Page 1 3 RUNSLALS Chart 3 Expenses Page 1 Southlake Playground Initiative Leadership Southlake Class 1992-1993 Facilitator: Linda Bush Advocacy Group Members: Jane Cousins Tom Elgin Larry Flynn Kaye Joeston Kosse Maykus Diane Skipworth OUTLINE I.Introduction II.Playground Description III.Genesis of Playground - Leadership Southlake A. Articles of Incorporation B . Tax Exempt Status C. Bank Account - Seed Money IV . Conclusion V.Appendices 1. Leathers & Associates pamphlet 2. Articles of Incorporation - Southlake Community Playground, Inc. 3. I.R.S. Form 1023 - Application for Recognition of Exemption* 4. Lists* a. Homeowners' Associations b. Businesses within Southlake c. General Contractors registered with the City d. Developers with ongoing projects in the City *Due to the length of these documents, they have not been included in this report but are available for review in the master report at City Hall. INTRODUCTION Each year the Leadership Southlake class participants perform an advocacy project for the citizens of the community. Discussions of potential advocacy projects started soon after the inception of the 1992-93 class. The numerous sessions of "brain -storming" produced many ideas ranging in scope from easily- implementable, small scale undertakings to larger, more esoteric endeavors. As the conversations progressed, two concepts evolved. At the suggestion of our facilitator, Linda Bush, the class elected to separate and pursue each of the two advocacy project concepts. Our group's advocacy project concept is the construction of a community -built playground for the children of Southlake, which we have named the "Southlake Playground Initiative." This idea was of interest to all and satisfied our three initial criteria. First, the project had to fulfill a verifiable need of the community. A citizen survey, performed in conjunction with the Parks, Recreation & Open Space Master Plan, revealed that "sixty-eight percent of those surveyed felt that the park and recreation facilities near their homes were inadequate." Also, the survey asked residents to prioritize the particular type of facilities desired. Playgrounds were ranked third, behind only hike & bike trails and nature areas & trials. Second, the "out-of-pocket" costs to the City of Southlake and its citizens should be minimal. One of the two primary expenses of a playground is land for the project site. Our proposed site for the playground is on existing, centrally -located, City property -- Bicentennial Park. The space demands for a playground would comfortably fit on the area adjacent to the entry and south of the main drive through Bicentennial Park. Use of this property would not incur any additional debt onto the City. The other major expense of the playground is the purchase and construction of the equipment. As will be discussed further in a later section of this document, the playground is built with labor performed by residents and other volunteers, and donated materials from area businesses and contractors. The playground will require that the City dedicate funding for some minor expenses. Most are temporary expenditures associated with construction such as electrical and water utility costs and first -aid station manned by paramedics. The only annually recurring expense is the maintenance of the playground. Since the playground will be constructed of high grade materials suitable to the outdoor environment, the maintenance costs will be for the grounds and should be minimal. And third, the project should evoke community spirit and cooperation, and its benefits should be lasting. As alluded to above, the specifics of the project will be elaborated further in the next section. The playground involves the community as a whole as it progresses from design through construction and completion. Children and the schools become involved in the design process. Parents and other citizens coordinate and construct the playground. Businesses and contractors supply material, donations, and construction equipment and labor. Besides the obvious benefits for the children, the outcome of this effort is an enduring tribute to community spirit and cooperation. SOUTHLAKE PLAYGROUND PROJECT Southlake is a growing community with a large number of children and is rapidly becoming the future home of many more families. The demographics of Southlake's population point to a critical need for playground facilities. The "Southlake Playground Initiative", using the "Leathers" approach, is an ideal method of fulfilling some of this need. Basically, the "Leathers" approach is a comprehensive effort from the whole community. The "Leathers" group designs the project using the input of City leaders and, most importantly, the children in our community. This process takes into account many factors. The site will determine many of the activities and layout of the playground. The size of the project is determined by the site, the playground's anticipated usage, and the budget established by the core committee. A playground of this type satisfies a community in many ways. It is a coming together, much like a "barn -raising" in days past. In today's fiscally conservative environment, this is one of the few major projects a community can complete without seeking substantial dollars. This project will only "cost" the city a piece of land and future maintenance. These playgrounds are built from the best materials and are built to last over the years with a minimal maintenance. The playgrounds are a maze of slides, castles, gangways, etc. They are fun adventures for our children. These are also a safe way for children to play. With a little effort from the citizens, a small contribution from the City, and a ton of ideas from our children, the groundwork is here to erect a needed and entertaining asset to Southlake. The park is constructed using donated materials and tools. The entire process is finely organized prior to the initial construction. During the construction Phase, the "Leathers" group sends three to five carpenters that are very experienced and have participated in the construction of many of these Playgrounds. The labor for the project is provided by the community. It is truly a participatory -volunteer effort. GENESIS OF THE SOUTHLAKE COMMUNITY PLAYGROUND The outcome of our advocacy project group's efforts is the genesis of the Southlake Community Playground. Since the main tenet of the "Leathers" playgrounds is community involvement, we felt that to proceed further in the design and construction of the playground would be contradictory. However, we have created an organization to allow for the subsequent realization of the playground. The Organizational Entity One of the initial steps in the Project is the establishment of the organizational entity through which the activities of the participants are directed. We have taken this initial step with the incorporation of Southlake Community Playground, Inc., a Texas non-profit corporation established April 12, 1993. A copy of the Articles of Incorporation of Southlake Community Playground, Inc. is included herewith as Appendix 2. The initial directors of the corporation are members of our group who have agreed to spearhead the initial stages of the Project. An organizational meeting is planned to authorize basic corporate actions such as the appointment of officers, adoption of Bylaws, establishment of committees, and designation of a depository for corporate funds. The corporation has been formed for a single purpose -- to plan, organize, coordinate and construct a community playground for the children of Southlake. As a non-profit, charitable entity, it has no owners who may receive any private benefits from the activities of the corporation. It will be managed by a Board of Directors, consisting of from 5 to 7 members, 2 of whom shall be Project General Coordinators. The Board will establish the necessary committees to implement the various activities associated with the Project. It is anticipated that the corporation will be entitled to receive tax-deductible contributions of money, labor and materials, and to this end, the IRS Application for Tax -Exemption , a copy of which is attached hereto as Appendix 2, will be prepared and filed as soon as possible. Following the successful completion of the Project, any corporate funds or assets remaining will be dedicated and distributed to the City for use in maintenance and upkeep of the playground. Application for Recognition of Exemption We have provided the forms necessary to apply for tax exempt status under IRS regulations (Appendix 3). IRS forms 1023 and 8718 must be completed and filed with the IRS in order for donations from the public to be tax deductible as charitable contributions and for the organization to be exempt from income tax. In addition to filing these forms, a one time fee of approximately $375 will be due with the filing of these forms. Once the core committee has been formed and the organization is ready to receive funds, a Certified Public Accountant has agreed to prepare these forms and all necessary attachments at no charge to the Organization. The IRS estimates that the time required to prepare these forms is approximately 10 hours. "Seed" Money Donations are essential to getting the playground built. For this reason a bank account with some initial "seed" money has been established at Texas National Bank. Once the Southlake Community Playground, Inc. receives tax-exempt status further donations will be tax-deductible and hence easier to solicit. The funds in this account can be leveraged by pursuing matching government and corporate grants. CONCLUSION Our advocacy group's objective was to develop and present a plan for a project that would create both tangible and intangible benefits for our community. The design, development and construction of the playground provides a distinctive opportunity for the City of Southlake. We believe the Southlake Playground Initiative accomplishes our goals. It provides a "cause" around which the distinct segments of our community can rally to fulfill a recognized and deserving need. By involving the sometimes disparate citizen, education, and business interests into a common effort, it fosters a sense of cooperative spirit and unity. Children are able to participate in the process of transformation of ideas and goals into a tangible conclusion. Through the community's volunteerism and "sweat equity", a public playground, for which similar existing facilities are insufficient, can be provided at minimal monetary expense to the City. The results of such cooperative effort - an attractive, well-built playground - will be a useful and lasting community asset in which we can all take pride for many years to come. Appendix 1 y�4. h P � x F: Ali x �i .7T M P � �t!�r!'1-�* t �'sc )U t''�'.,,, � *. ; � � � _ i r y w-� � �� i i i •� !jy ! � -".� r � � �9s :�Wr L� � -L� tx i � �l. � r �•.�. 's :��1i`x t r '� F- f �'' 1 � ` I �I �' i 4 4 '� .�. � • } ! t r� In ive ; tegies, for i munity structur` and4 er e of.a-kind F architecture � f, �..r�....n.....vim._.-.n.a�i.n.......m...,.�.n�.....,........>....,...��.�..».,,�r-�..az.....,.w..... :.:.... ., .. ........ .�. •� ' ..��. projects' �, y x You can mane somethi Y , incr di le 4 ppen in your 5 (a x community. a $_ & AS Cl _ ARC ECTS_P . �.�'?}r2 at�'`� < � t i,'t�.'` •.� � ' ,,"5—. - �' �!.• .? _ ` � ...,.,.,,.,.. .. ,:i„ �r4- i�4 fry t _�����;�t�i 4T /f ,..d....... ......... N \ . I MTN i oln- WOO i construcfiic skills, you can do it. \` Whethe you're thinking of `building a pl ya ground, a science .ark, . a teen cente or �as zoo=' what er UAI n ;t 1 rilAnd r t,tv "'n .� ryar w�a�u� �9�b��i„+•°��� � jyf� �r ��.-� 1 � Jg'2 [�', f q� ," � �* .. � -F if -x,v.. a� �t a.. •Q]�! ' t�,� !°� ,_{j " fs /�jf//%�/J%/// � f� a��� - � j ` p I !`t�, ` l i•t , r �':\ �� �. 1r , �e.I A���'f'Jl�ae � +rr it "fit I 1 i ' ;' •j:j_ '�� , '` �,��;., ll � +�lf i+ � ' 1 I; } ' j. Ili I � �' I� �� �+ >►' tv\ t ,I f1it I I��� f .� • �i e�-.)(III ,,, 1 /• r� _ �i — �'�'t. riL•, I t You Can Do It. Why are we so sure? Because -'� we've seen it happen again During the past twenty -or -so years, we've been on hand to celebrate the openings of more than 4 and again. 700 projects that communities like yours have built using our methods. At Robert S. Leathers and Associates, we believe in the community -built philosophy. We've seen what happens when children, teens, and adults take part in designing and building some of their communities' educational and recreational structures. Completing a high -quality community project in a short time, and at an affordable cost, is a tremendous achievement. But the rewards of using our approach go far beyond that. The hundreds —frequently thousands —of people who take part in a Robert S. Leathers project are often surprised to find that they've gained an empowering sense of accomplishment, strong new friendships, and an enduring sense of shared community pride. If you're considering a community -built project —or even if you're thinking of a more conventional architectural project —we'd like to tell you a little about our firm and how we might work with you. Of course, ' if you have questions that aren't answered here, or if you'd like to speak with a member of our staff, you're always welcome to call us and talk about the project you have in mind. One final thought: remember that the community -built approach is a sequenced process that takes place over time. You and other members of your community will have a lot to do, but you'll share responsibilities, and you won't have to do everything at once. Step by step, you can do it. And it's going to be great. M m d W THE COMMUNITY -BUILT MOVEMENT Bringing people in a community together to create something isn't a new idea. Actually, it's a return to an older, deeper concept of community. Most of us have read about old- time barn-raisings and quilting - bees. But today's world doesn't offer many opportunities for its to work together with our neighbors on projects like those. Times, tech- nologies, and routines have changed, and —although much has been gained for many of us, our sense of community has been di- minished. There's good news, though. Throughout this country, and in other places around the world, people are breathing new life into the concept of creating things to- gether as a community. During the past two decades professionals using the community -built ap- proach have completed successful projects involving more than two million volunteers in 1,000 com- munities. In 1990 about two dozen profes- sionals from all over the country who use the community -built ap- proach in different ways founded a new organization —the Commu- nity Built Association. Their im- mediate goal was to share ideas and make networking with each other a little easier. As the associa- tion grows, its members hope to strengthen the community -built movement and spread the word about the community -built phi- losophy. For example, they want to help people understand the benefits of using volunteers to design, orga- nize, and create works of art, educational and recreational fa- cilities, and other community projects. They also want to pro- mote the community -built process as a legitimate professional prac- tice —stressing that high -quality design and construction can go hand -in -hand with broad -based community involvement. All of us at Robert S. Leathers and Associates are proud to be at the forefront of the community -built movement. As we continue to share our ideas and methods with communities around the world, we look forward to seeing more and more people of all ages and backgrounds working together on a growing variety of exciting new community -based projects. If you'd like to know more about the community - built movement, please let us c know. We'll be pleased to see that you reeeave more information about the Community Built Association. Working and playing together. Your community -built project will offer people of all ages and abilities a chance to get involved. For left: Cutting wood for a playground in Chestertown, Maryland. Lefl Tackling a task with power tools at the Getaway Teen Center, in Rockford, Illinois. Below: Exploring a new playground in Orono, Maine. Asking the Right Questions Whatever kind of structure you're thinking of build- ing, we suggest that you ask yourself two key questions before you consider bringing us into the project. First, why do you want to use the community - built approach? One of your reasons might be cost. We can tailor your project to fit your budget. You'll save money by using volunteer labor and donated materials. And when your structure's finished it'll be worth from two to four times what you've paid for it. Another reason might be quality. We use only the finest materials for our projects —specially selected and treated wood, long-lasting sealers, and quality hardware. And all of our structures are certified for safety. Another reason might be the innovation and flexibility of our designs. We'll work with you and your community to create a unique structure based on your ideas, dreams, resources, and space. And, of course, there's the most important reason: Working on a Leathers project is an exceptional experience for people. Up to half of the volunteer -built projects we undertake come into being primarily because people realize how much the experience will strengthen their communities. Second question: Can you recruit a core committee? You'll need ten to twenty hard-working volunteers who are committed to seeing your project through. This group will organize people and materials and, in general, make things happen. Our office will give you a great deal of support —we'll provide guidance and detailed instructions for every- thing you'll need to do. But a strong, locally based leadership group is essential to your project's success. Still with us? Great. Let's assume you've talked with a few other people in your community, and you're seriously considering a community -built project. While you're thinking about your options, remember: We're as close as your phone. Every project is different, and we understand that you'll probably want to ask questions before you make a commitment. That's fine. Give us a call. One of our community organizers will be pleased to talk with you. If you like, we'll send you a slide set or video- tape (for a small deposit) and tell you the locations of any projects we've completed in your area. If you decide you want us to work with you, we'll ask you to send us a nonrefundable retainer, which we'll later apply toward travel expenses. We'll then send you everything you need to start organizing your corn- `x mittee, selecting your site, and getting your project under way. Whatever kind of community -built structure you're considering, we can summarize the reasons for working with us very quickly. Here goes. Think community: Any kind of neighborhood is fine —urban, suburban, or rural. • Everyone can be involved in de- sign, organization, and con- struction. • The. project will foster commu- nity cooperation and cohesive- ness. Children and teens will have an exciting learning experience. • Everyone involved will feel a sense of ownership. Think experience: • We've been at the cutting edge of =the community -built movement for more than 20 years. • We've developed a proven system for handling fundraising and public relations, acquir- ing materials, and moti- vating volunteers. • We've successfully com- pleted more than 700 struc- tures throughout the United States and in Is- rael and Australia. • We have architectural registration in 37 states. • Members of our staff hi ve degrees in_arehi tecture, landscape archi- lecture, parks and recreation, art, educa- tion, psychology, busi- ness, and construction technology. • We're a member of the ASTM, uniting standards for the playground indus- try and cooperating with the Consumer Products Safety Commission (CPSC). IN A NUTSHELL • We have complete liability insur- ance coverage —and we've never had a liability judgment against our firm. Think service: • Our staff will provide unsur- passed personal attention and guidance throughout your project. • We'll visit your site to consult about design, organization, and construction. • We'll offer unlimited telephone support. • Your construction documents will include detailed drawings and specifications to meet your state and local requirements. Think design: • Your one -of a -kind design will offer you unlimited possibilities. • We're flexible enough to work with difficult sites. • Young people and adults throughout your community will help create your plan. • Architects who specialize in your type of project will develop your community's ideas into clear" .s construction drawings. • We'll suggest innovative ways to make sure your new structure encourages full participation by members of your community with disabilities. • Your. finished project will satisfy all applicable codes and regula- tions and meet the requirements of the Americans with Disabili- ties Act and the Consumer Prod- ucts Safety Commission (CPSC). Think quality: • We'll use the finest possible mate- rials throughout your project. • Specially selected and treated wood will ensure that there's no toxicity. • High -quality sealer, screws and connectors will 'ensure longevity. • Our flexible design and con- struction systems provide qual- ity options for a wide range of budgets. Think savings: • Our projects cost less than. any other projects of equal size and quality. • Using volunteers lets you do more for less money. • The commercial value of your finished struc- ture will be as much as four times your l actual cost. • We can adjust your design V you don't achieve your bud- get goals. 4 Y ,>� } � '^•.r rl � wJ .�1 � � i y� JA i pff f ti :i 4 Getting Ready for Design Day Design days are the community -based kick-off events where projects really begin to take shape. Before you schedule your design day, you'll want to have all the members of your core committee in place. Their duties will vary somewhat, depending on the nature of your project. Typically you'll need one or two key volunteers to serve as general coordinators. You'll also need a number of other reliable people to oversee different aspects of your project. Naturally, you'll need to select one or more pos- sible sites for your project. We'll give you detailed lists of things you'll want to consider, depending on the kind of structure you plan to build. We'll also be specific about what we'll need to receive from you early on —things like surveys and photographs of possible sites. 1= As soon as you have your committee, your site options, and the necessary local approvals, you'll be ready to schedule your design day. \� We'll ask you to send us a letter of intent and give us a little more information, and then we'll work with you to find the best time for us to visit your community. We'll also assign a member of our staff to be an office organizer for your project. il� Your office organizer will be an l important resource for you. He or she will be familiar with every aspect i of your project and will be your priman, contact person in our office. " / 1 Ask your kids, "What if... ?" leathers projects are successful because the ^� F ` !�� i' �; people who will use them play a key role in designing them. If you're building a play- _ ground, for example, the children in your community will be involved in the design process from the beginning. School children j ( i 1 created these drawings of their dream playgrounds as part of their communities' i f ij preparations for a design day. On -site Design Day Depending on the nature and complexity of your project, one of our designers will visit your commu nity one or more times fora day of face-to-face u meetings creative planning sessions. Although g P g every design day is unique, one thing is certain: You can expect a busy, fun filled event that energizes people of all ages and stirs up excitement for your project throughout the community. If you're building a playground, for example, we'll schedule a twelve-hour day of meetings with chil- dren, parents, teachers, and school administrators to listen to their ideas. We'll begin drawing by mid -morning and continue into the after- noon. As the day progresses we'll generate a preliminary design that incorporates as many as possible of the features that people in your community have suggested. If you're planning a science park or some other structure, we'll work in much the same way —although more complex projects may require more than one on -site design day. `- " While we're in your community we'll also meet with members of your core committee to discuss fundraising, public relations, and materials and to talk about some of your long-range v plans for your construction week. ` t k a At the end of your design day we'll unveil a schematic plan of your structure at a commu nity -wide meeting. During the evening you'll 4ai s tiw begin to feel that members of your community are uniting behind your r rl ¢project in a focused way. They'll leave the meeting with a vision of tx#�V, s what they're working toward, and they'll be fired up to see the project succeed. You'll still have a lot of hard work to do, but from here on in, you'll have the wind at your back. it .. ` e. �-��` ,.,w{ _; W .� �` •S "'� - � /(�'i. I �� ♦� i � Q�1 2 J A 1 3 ��;y l -. M3,. � .' t r3r e.: { y J �.1l�� s£'•3 � L>,•'�,y ?y I1 1�4� �k. j: �; �-�� •���. x / i � '` -{ ; � ^.,ta�i;t �s s /' ,II�•J' 1 `i. tP�l7l Fr. 1 i•> � 1 .may ..t�ie`++����` �34 :f�e�. ��t �.• I For AINIC A PI 3 /„r l �' • x �y!��� `j ll 1 1 ' paper. For your design day, one of our designers will visit your community1 1listen toeveryone's Getting Ready for Organization Day Between design day and organization day —usually a period of several months —you'll concentrate on raising funds, E recruiting more volunteers, locating materials and tools, developing the design, and getting the word out about your project. Our office will supply printed project guides that will give you detailed instructions and helpful suggestions for how to proceed. During this stage of your project you'll probably find it useful to consult fre- quently by phone with your office organizer at Robert S. Leathers and Associates. Meanwhile, back in Ithaca, we'll be refining your design, putting the finishing touches on your drawings, and preparing your materials lists. On -site Organization Day Two to six months before you begin construction we'll visit your community again to plan the final stages of your project. The idea is to bring all your key coordinators together with a representative from our office and make sure everything's moving along smoothly. In addition to reviewing your site with your site foreman, we'll confer with committee coordinators widually and as a, group, discuss your final design, and j double-check all times, plans, responsibilities, and construc- tion details. Your organization day will be a crucial point in your planning pro- cess. It will give you and your principal volunteers an opportunity to make sure you understand what remains to be done. Equally impor- tant, it will signal the begin- ning of the last big push leading up to your construction IIML�' week. 1WTV I 1 �`xctgj. _e S �� �., i Greer rod "'Oe � ® Organization day. Before you begin construction, a'member of our staff will visit your community again. We'll spend a day meeting with members of your core commit- tee, reviewing your final design, and double- checking details for the final phases of your project. ® Every community is unique. Your project guide will offer suggestions for raising funds, generating volunteer involvement, and publicizing your project. The graphics below are from projects in Rockford, Illinois; Bethel, Connecticut; Oldsmar, Florida; Vero Beach, Florida; Warwick, Rhode Island; Elsworth, Maine; Dallas, Texas; Winters, Californio; Fort Myers, Florida; Sudbury, Massachusetts, and Reading, Massachusetts. ce Getting Ready to Build This final planning phase will vary from project to project. In general, your coordinators will be working with check -lists and guidelines to make sure that you've done these things: • You've properly prepared your site • You've collected and organized the necessary equipment and materials • You've signed up all the volunteers you'll need • You're ready for your workers to arrive At Last: Construction When the big day finally arrives you'll witness what some of our past clients have described as a kind of miracle. In the space of a few days you and a small army of entrained but enthusiastic volunteers will transform an empty patch of ground into something mag- nificent: your own community -designed and community -built playground or science center or een center or zoo or whatever. And it will belong to ;very member of the community in a way that noth- ng else does. As the last pieces of your structure go into place— Lfter several intense days of sanding and drilling and Foisting and joining —your community will be a place brever changed. People will have a renewed sense of ;ommitment to each other, and their pride and !xcitement will be almost tangible. Just wait: there'll oe hugging and whooping and laughing and probably a few tears of joy. And the good news is: The feeling will last. Our projects often become a focus of community life in ways you might not expect. Families who helped with construction will return for picnics. Individuals who became friends while working on the project will come back from time to time just to check things out. And local residents will bring out-of-town visitors to the site to show them what your community has done. As we continue to complete projects with communities throughout the United States and around the world, we become more and more convinced of the value and benefits of bringing people together in this k0e, way. We hope you'll decide to let us show you what we mean by inviting `=".� us to take mart in a mroiect in vour community. t aH iho rry2.+j't -<•'' . 'K ..gT"►�� t _'"�""- ". , . , 1 11 1 1 11 1 1 •1 . ' 1 1 1 1 1 11 • 11 _ ' •1 1 1 •1 1 1 1' 1 „a - q 'r Y 1 1 1 1 1 1 1 1 • 1 • 1 1 11 1 1 1 1 11 � ���� ,�.j > p 1 � d'q✓,t t rs r.: ♦o.r Nyf►wr rNb arx5 `rs�.,. ..dw.. a .i i r. �l w.w\ ± ',�..r 1 1 1 1 1 1 1 +r ao L '+ w., P''' :.• a 30K- At some"point during the - [construction phase] some `workerwho may have spent four hours.in his own little area may straighten up look z. r r= around, and say, "My God." ; r New York Times, . Fia',1 , k,NW,Il Febru&y:19,1984 ' r � � F i 1 . 'a of �•� -. --� r.3 , . i �''� Y �* 5 ii , . �:i, ,_ y; ,\ i 41 ,� wr # PE.{a."'^ r rX 5�, hk2 rya H z iyS`` �1t isT/r .. - •.i 71i {(, Ges� ,'',,���+�r �Ir l Snt '� �� JAJ ( 1° dal' 1 i { y wl .,,•,-S r a'> j `1-- �,•. �.:.� ' `_ � �` i�F� ' r u ' Xf` d .,,r, �1r wo. � rT'-,"-'1 4 + :r-�! 4 •C ''.�.,,�,��.� drat _ i V__ t P-:�����w � .�1 �. �'`••'1� 'HIV � i r,, 'y. - c'+ �,. ,.; r' �� v � ' 'R'�'. _- - . ,i, .d� r :. i w , �' Attu � � . a �: / i +� E�' ;1 �¢ v. .,,.',+• ) i� � r y ds+ 1 �i � t� � .i., 1 ,1�. . �•--� �-: r �t f �I i' r � � l 1 j �'`' t i IS1• i 1 '."-- ..,; 1� +�� ? ��..c t ��� rl �+^' � �,'�! rt /' ..l . 1 r�S" r , r i,1i 3�' !.. r { r r �srrtsc•>y f�:7 :+:"' #114 - , s � Gtr t tC3• t + 1 - -, _ 1 _.. . `I. an.a t Il�ld t �' yT! • 1, 1. a ";!;,, iJ p,s..,.w •:Ye r WHAT ABOUT LONG—TERM CARE? Properly cared for, your comma- our office will provide a long-term nity-built structure will last for care packet that will explain in de - many years. The lumber we use is tail how you should care for your pressure -treated to inhibit deterio- new structure. In addition, well ration, .and it's also seated with a provide free telephone consultation nontoxic clear sealer to slow natural about care and sgfety issues for the. checking and cracking. Annual life of your project. sanding and resealing will help keep By the way, your community's sense, your structure safe, sound, and at- tractive. ofp in your completed project will have an unexpected bonus: You _ Naturally, the amount of attention probably won't have much trouble S you'll need to give . with grq&i or to long-term care 1 ;. vandalism`Leathers his hi assures will depend on the I (lients 'People, tend "not size and complex to deface their ' ity of your Prof .: own property or `• .i ect. As part of our at least 25 years, but the to damage strut commitment to tares they've. your community, _ helped to build /1 for i f TimeJ � December 15, 1986 aih. ti�• ''� � � 4 � �� � ' t/ r .. 1 i4J s• .; yl �a' ,� -� ,\ -ara: �� � �` st `f:_; y��y..�►Srs Y +tP i"'. E Z,~.,� .:• L R 'y�,ti y ��v y, e, 4 �S: � "S �`S-� "... .� �1 fl a.�tro .�k , - ^ r�'+... p.'1.?`%. �v �AA '`.�. i �1 a+_C`'°f!+'gw 1���� fir•-�f � y 9. Al -j y \ `fit, • � C`*K.s y � . �" c �a �+ a 'rw,' •"Y,� e•� � '' •i �, 'tJ•a � _ \•.' t� � �� �� qw I 'tir _'� 1, ,y t • h: 'j. � r J 1 ��y� �_ ti- � , ., � l 'moo c�,•� mom ♦ t t`�\_ j� -r ♦ Ill���ii '�,-•.t:: tfil' � y � - �-r-e Ili Ilt 1. � `} ' ( � I.,+�"'� `" r {�{ t �; � "•nth.. � ' � 1• �'~—:�i-�' 3 „9.,----"_' �3_- }���`a` ♦`�1 ,. # _.ra.,,tx ,ems. ;� t I �{~:� � i "c"...--?��,. J; t I }�� r�:tyl..• _ A �,��i� Its ; ;�.;• 14 •'�l.l � ��,�. � ar Ll�. .r < — � ,� ' r 1' .. tt� ����_ /i�' � w ��y�1,�• � 1 i. � -� +\ Yt ., \'' � 7� N� \,1gi Ii ' 'rya✓+... � I � NAd,. �e i { t `' •w+ T.� \�\\�� :;t �;� d. ,�.i - Fi '� Y •' I i ^ i :i I:'. ,y�•. r '' tr�iL "�\h, j i • • 7 1 \ 1 . 1' � t�7•,' - � � • � I i � � t i � d t„ /'� #' •, rv� •A. �iayi `�� �'.; tom' a , ��( • v ��,i 1 ,.4- "; �1 � � 1 rI �y t� y 1 j' �\ .� >r •� `� v \ `�`'� -Y f�� � ,� �"�`-' A : ` .� � { 1 7 � Y � t L x- �Ii �' •.� 1 a , .\� �_ :+w'—'�'\�� -Ji - l � e �� �"z^•, ,` / / �:� it �16 _� �, ���E � e t Y 0 7 F� 3 How Can We Help You? You probably received a publication with this bro- chure that gives you more details about building a specific kind of structure: for example, a playground, science center, or teen center. The community -built approach is ideal for many kinds of projects, and those are the ones people ask us about most often. If you don't have the publication you need —or if you have questions that our printed materials don't answer —please let us know. Also, if you have some other kind of commu- nity -built project in mind, or if you're consider- ing an architectural project that combines commercial and community -built aspects, we hope you'll call and talk with us about it. We'll do our best to help you. Our phone number is 607 277-1650. We look forward to hearing from you. It was n oi- fo -V11L' would- Flit_ have a f_en ce PLI l —'T D`°�,gnk ,you �Or °fir t Skz, Y;i � °14 I} �s veryxn�ce� �E�L � PI.y9round �} very nub 01 T �Na nvyo ( Mc: L_ e-at e."N. M� What We Are —and What We're Not When you're choosing an architectural firm, you like to know something about it, right? How big is it? What kind of people work there? Will they take a personal interest in your project and your community? The answers to questions like those can mean the difference between a project that's a nightmare for you and one that's a downright joy. That's why we'd like you to give you a quick profile of Robert S. Leathers and Associates. Our Size. With a staff of roughly two dozen people, we're not a huge firm. But we're not a mom-and-pop operation either. We're large and diverse enough to handle complex architectural projects. But we're also small enough that your project is important to us. Think of it this way: We're big enough to be the best in the world at what we do. But we still frequently get everyone together around the conference table to share a birthday cake. Our philosophy. We like the community -built approach to design and construction. It lets communities acquire high -quality projects for less money than would otherwise be possible. Moreover, it renews neighbor- hoods and lets people experience the joy of working together to achieve something worthwhile. Finally, community work is good for us as human beings. It lets us bring our personal values together with our professional lives in creative, rewarding ways. As architects and design- ers, we like being able to know the names and faces of the people who use the structures we help create. Our way of working. We're flexible. True, most of our community -based projects are completely noncommercial -that is, they're group efforts made possible by volunteer labor and donated resources. Occasionally, however, someone will want to mount a project that combines both commercial and noncommercial components: For example, a group of parents might decide to renovate a day-care center using our commu- nity -built system and then hire local electricians to do the wiring. No problem. We could assist with all phases of the project. We're good at cooperating. If you have a project in mind but aren't sure where we might fit into your plans, please —give us a call and we'll talk about it. p C n r m i a t, � � � �� • � 1 � � f �i it 2�,� ij Its�?i I , � t ►k •� O � I WN We F 11 other11 Although Robert Leathers and A1 1 specializes (ommunity-builtprojects, also welcomes other1 1 architectural and designassignments. 1the staff 1' skilled inareas as residential and commercial architecture,landscape architec- ture, development,planning, renovation, interior design,andscience exhibitdesign. MEET ROBERTS. LEATHERS AND ASSOCIATES A native of Maine, Robert S. The news of the Henry St. John suc- Leathers graduated from Rhode cess traveled fast, and soon parent Island School of Design, in 1965, groups from other schools were ask-; with a bachelor's degree in archi- ing Bob's firm to help them create lecture. In the late 1960s he did playgrounds in their communities. graduate work in film and multi In the past two decades Bob and his media productions at the Univer sity of Oregon, and he's been a colleagues have greatly refined tk.y r , ,,•-: licensed architect for more than community -built concept. Each year twenty-five years. they now help build almost a hun- r dred community -built projects In 1970 Bob agreed to help build a throughout the United States and playground at the school his chit- around the world dren attended in Ithaca, New N he first name in community built.Y' T York. In 19,76 he started his and Asso projects, Robert S. Leathers Ithaca based architectural firm, states also excels at the more sophist2 planning to specialize in residen sated projects that require a fullrange tial design and construction. How of architectural and design. - ever, his professional life was to skills. Members of the staf'have exper take an unexpected turn; largely tine in areas such as residential and as a result of the widespread in commercial architecture, landscape terest in the playground he had architecture, site development, plan helped build a few years earlier. ning, renovation, interior design; and Bob's approach to the Henry St. science exhibit design. 77ie more than John School playground project two dozen professionals in this multi was unique. The school's children disciplinary group have degrees in were the clients, the organizers, fields such as architecture, landscape the fundraisers, and the builders. architecture, parks and recreation, With the help of their parents, they art, education; psychology, business, created a magical play structure. y WV QQ' and construction technology �y. f4, y Y`Yw'e Y1 ar i -�•tiy I ys'. 1 n• v ZQuestions We Sometimes Hear How long does a project take from start to finish? It depends on the size and purpose of your project and how well your community is organized. Planning a teen center might take anywhere from twelve to eighteen months. Planning a small playground project can take as few as six months. Large playgrounds require more time. Except for really big, com- plex projects, actual construction usually takes five days. I've heard there's at least a two-year waiting list to work with Robert S. Leathers and Associates. Is that true? Not true. How quickly your project Z moves along depends entirely on your community. As soon as your core committee is in place and you've selected your construction site, we'll be ready to talk with you about scheduling a design day. Will our project be unique, or will you use prefabricated components? Our projects are one -of -a -kind constructions. Your site -specific plans will Q be based on your community's design requests, and you'll build your project on -site from scratch. That's not to say, however, that you can't incorporate specific features of other Leathers projects that members of your community have seen and liked. On design day, will you listen only to the children in our community? Kids are our main source of ideas. But we'll also seek input from parents, teachers, civic officials, maintenance personnel, health-care providers, social work- ers, and other adults in your community. I'm worried about cost. Can my community afford a leathers project? Yes. You can afford it. We believe that community projects must be afford- able —and, frankly, making big profits isn't the reason we do this kind of '..�.J work. We're good at helping communities tailor projects to fit budgets, and we'll suggest ways to raise funds. Our project brochures contain informa- tion about approximate cost ranges. If you have questions or concerns 00 about our fees, we hope you'll call us. Does the general coordinator for a community -built project need to know a t..,LJ lot about construction and building materials? Absolutely not. In fact, about 40 percent of the projects we build are initiated by parents who don't work outside the home. Most of the rest are initiated by working parents, teach- ers, school administrators, park directors, and other people who don't work in the building trades. All the general coordinator needs is strong 7 motivation and an ability to work with people. Will the people in your office really understand what our community is going through? Yes, because they've been there themselves. In fact, some of the members of our staff were general coordinators for Leathers projects in their own communities before they came to work with us in Ithaca. Printed on recycled paper including a minimum of 10 percent post -consumer waste. All photos by Robert S. Leathers and Associates staff members unless otherwise noted. ©1992, Robert S. Leathers and Associates Architects P.0 .4f Appendix 2 '$tntP of Ems '�$erretaq of *tote CERTIFICATE OF INCORPORATION RP. SOUTHLAKE COMMUNITY PLAYGROUND, INC. CHAkTER NUMBER 01266962 THE UNDERSIGNEC, AS SECRETARY OF STATE OF THE STATE OF TEXAS, HEREBY CERTIFIES THAT THE ATTACHED ARTICLES OF INCORPORATION FOR THE ABOVE NAMED CORPORATION HAVE BEEN RECEIVEO IN THIS OFFICE AND ARE FOUND TO CONFORM TO LAN. ACCORDINGLY, THE UNDERSIGNED, AS SECRETARY OF STATE, AND BY VIRTUE OF THE AUTHORITY VESTED IN THE SECRETARY BY LAW, HEREBY ISSUES THIS CERTIFICATE OF INCORPORATION. ISSUANCE OF THIS CERTIFICATE OF INCORPORATION DOES NOT AUTHORIZE THE USE OF A CORPORATE NAME IN THIS STATE IN VIOLATION OF THE RIGHTS OF ANGTHFR UNDER THE FEDEkAL TRADEMARK ACT OF 19469 THE TEXAS TRADEMARK LAN, THE ASSUMEC BUSINESS OR PROFESSIONAL NAME ACT OR THE COMMON LAW. DATED APR. 1Z, 1993 I AW AMA, I Secretary of FILED In fice ARTICLES OF INCORPORATION Secretar e Of y of Sttatat of the e of TPxa OF APR 1 1993 SOUTHLAKE COMMUNITY PLAYGROUND, INC. COrporations Sealer; We, the undersigned watural persons, being of the age of eighteen (18) years or more, acting as Incorporators of a non-profit corporation under the Texas Non-profit Corporation Act, do hereby adopt the following Articles of Incorporation for such CORPORATION. ARTICLE I The name of the CORPORATION is SOUTHLAKE COMMUNITY PLAYGROUND, INC. ARTICLE II The CORPORATION is a non-profit corporation. Upon dissolution, all of the CORPORATION's assets shall be distributed to a state or local government or to an organization exempt from taxes under Internal Revenue Code Section 501(c)(3) for one or more purposes that are exempt under the Texas franchise tax. ARTICLE III The CORPORATION siiat continue in existence until the purposes stated in these Articles of Incorporation have been accomplished. The period of duration shall be perpetual. ARTICLE IV The purposes for which the CORPORATION is organized are to perform charitable and educational activities within the meaning of Internal Revenue Code Section 501(c)(3) and Texas Tax Code Section 11.18(c)(1). Specifically, the CORPORATION is organized is to plan, organize, develop and construct, for the benefit of the public, a community playground in Southlake, Texas, and to engage in all lawful acts and activities in furtherance thereof. ARTICLE V The CORPORATION shall have no members. Page 1 ARTICLE VI The CORPORATION shall not pay dividends or other corporate income to its directors or officers or otherwise accrue distributable profits or perni.t the realization of private gain. The CORPORATION shall have no power to take any action prohibited by the Texas Non-profit Corporation Act. The CORPORATION shall not have the power to engage in any activities, except to an insubstantial degree, that are not in furtherance of the purposes set forth above. The CORPORATION shall have no power to take any action that would be inconsistent with the requirements for a tax exemption under Internal Revenue Code section 501(c)(3) and related regulations, rulings and procedures. The CORPORATION shall have no power to take any action that would be inconsistent with the requirements for receiving tax deductible charitable contributions under Internal Revenue Code Section 170(c)(2) and related regulations, rulings and procedures. ARTICLE VII Except as may be otherwise prohibited by applicable law, any contract or other transaction between the CORPORATION and one or more of its directors, or between the CORPORATION and any firm of which one or more of its directors are members or employees, or in which they are interested, or between the CORPORATION and any corporation or association of which one or more of its directors are shareholders, members, directors, officers, or employees, or in which they are interested, shall be valid for all purposes, notwithstanding the presence of the director or directors at the meeting of the Board of Directors of the CORPORATION that acts upon, or in reference to, the contract or transaction, and notwithstanding his or their participation in the action, if the facts of such interest shall be disclosed or known to the Board of Directors and the Board of Directors shall, nevertheless, authorize or ratify the contractor transaction, the interested director or directors to be counted in determining whether a quorum is present and to be entitled to vote on such authorization or ratification. This Article shall not be construed to invalidate any contract or other transaction that would otherwise be valid under the common and statutory law applicable to it. ARTICLE ViII To the fullest extent permitted by applicable law, no director of the CORPORATION shall be liable to the CORPORATION or its members for monetary damages for an act or omission in such director's capacity as a director of the CORPORATION, except to the extent that otherwise provided by a statute of the State of Texas. Any repeal or amendment of this Article shall be prospective only, and shall not adversely affect any limitation on the personal liability of a director of the CORPORATION existing at the time of such repeal or amendment. In addition to the circumstances in which a director of the CORPORATION is not personally liable as set forth in the foregoing provisions of this Article VIII, a director shall not be liable to the fullest extent permitted by any amendment to the Texas Miscellaneous Corporation Laws Act, Page 2 the Texas Non-profit Corporation Act or the Texas Business Corporation Act hereafter enacted that further limits the liability of a director. ARTICLE IX No person shall be liable to the CORPORATION for any loss or damage suffered by it on account of any action taken or omitted to be taken by him as a director, officer or employee of the CORPORATION in good faith, if, in the exercise of ordinary care, this person: a. Relied upon financial statements of the CORPORATION represented to him to be correct by the President or the officer of the CORPORATION having charge of its books of account, or stated in a written report by an independent public or certified public accountant or firm of such accountants fairly to reflect the financial condition of the CORPORATION; or considered the assets to be of their book value; or b. Relied upon the written opinion of an attorney for the CORPORATION. ARTICLE X The street address of its initial registered office and the name of its initial registered agent at such address are: Registered Office: 211 W. Franklin Street Grapevine, Texas 76051 Registered Agent: Y;: W Tarry D. Flynn ARTICLE XI The number of Directors constituting the initial Board of Directors is four (4), and the names and addresses of the persons who are to serve as Directors until their successors are elected and qualified are: Nam L. Diane Skipworth Kosse Kyle Maykus Page 3 Address 233 E. College Grapevine, Texas 76051 P.O. Box 92-747 Southlake, Texas 76092 Kaye N. Joeston 1339 Ten Bar Trail Southlake, Texas 76092 Larry D. Flynn 211 W. Franklin Si,cet Grapevine, Texas 76051 ARTICLE XI The names and addresses of the Incorporators are: Name Kosse Kyle Maykus Larry D. Flynn Address P.O. Box 92-747 Southlake, Texas 76092 211 W. Franklin Street Grapevine, Texas 76051 IN WITNESS WHEREOF, we have hereunto set our hands on this the 7�day of 1993. formskpw Page 4 RUNSLALS Chart 4 Revenues AL t Page 1 3