2012-12-10VCITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: December 10, 2012
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:30 p.m.
Parks and Recreation Board Members present: Chairman John Slocum, Vice Chairman
Tina Wasserman, Secretary Sherry Berman and Board Members Elaine Cox, Gregg Formella,
and Lori Palmer
Parks and Recreation Board Members absent: Chad Patton
Staff present: Director of Community Services Chris Tribble and Deputy Director Kari Happold
Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and
Recreation Board to order at 6:31 p.m.
Agenda Item No. 2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting held
November 12, 2012 — Board member Formella requested a meeting with Chair Slocum
and/or Director Tribble to discuss the November 12, 2012 minutes.
A motion was made to Table Consent Agenda Item 2A, minutes of the November 12,
2012 Park Board meeting, and to bring back at next meeting as a consider item.
Motion:
Formella
Second:
Berman
Ayes:
Berman, Formella and Slocum
Nays:
Palmer and Wasserman
Abstain:
Cox and Patton
Vote:
3-2-2
Motion Carried to Table Minutes to next meeting.
The Board's action on the minutes was confirmed at the end of the meeting due to the
complicated initial vote.
B. Absence of Parks and Recreation Board members — The Board considered the
absence of Board member Patton from the November 12, 2012 meeting. A copy of the
attendance log was distributed in the meeting packets.
A motion was made to excuse absence of Park Board member Chad Patton from the
November 12, 2012 meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 10, 2012 Parks Board Meeting
Page 2 of 3
Motion:
Slocum
Second:
Wasserman
Ayes:
Berman, Cox, Formella, Palmer, Slocum and Wasserman
Nays:
None
Abstain:
Patton (not present)
Vote:
6-0
Motion Carried.
Agenda Item No. 4. Public Forum.
Phil Humphries, 612 Silver Spur Drive, Southlake, spoke of the Saints Athletic Soccer
Association standing in the community for approximately 20 years beginning with a lease of
fields with The Ranch of Lonesome Dove owner Larry Hutton and then their authorized use of
Eubanks Intermediate School fields under their arrangement with the Grapevine Southlake
Soccer Association (GSSA) for which the Saints paid use fees to GSSA. Documents were
distributed of the Saints' payment history, registration and use fee payments of over $6,000 to
GSSA and their field usage arrangements with Mr. Hutton, GSSA and CISD since 2007. Mr.
Humphries asked to be notified if there is information the Board may have contrary to what he
presented about the Saints.
Jon Snook, 3545 Carmel Court, Southlake, spoke about seeing empty fields at Bob Jones
Park with the lights on and requested if the authorized associations could be required to report
their actual daily field usage, which could be consolidated by City staff into a monthly
occupancy report for the public to help understand the usage of the City's current field assets.
Mr. Snook asked the Board to clarify that it is their intent to ban him from the fields, and for
how long. Mr. Snook requested clarification from the Board of what constitutes acceptable play
on the fields in Southlake.
Agenda Item No. 5. Consider:
A. Recommendation on Villa Park South Concept Plan — Director Tribble presented the
concept plan for Villa Park South, a 1.70 acre park within the Carillon development
located on the north side of S.H. 114 between White Chapel Blvd. to the west and N.
Carroll Avenue to the east. Concept plans for the entire 50.15 acres of parkland
dedication for the Carillon development were previously reviewed and approved by City
Council as part of the current Carillon Developer Agreement.
Jeff Kennemer and Chuck Haynes, representatives of developer (Hines), 2200 Ross
Avenue, Dallas, Texas, talked about the consistency of amenities proposed for the Villa
Park South and responded to questions.
This item was discussed. Park maintenance will be the responsibility of the
homeowners association. Staff will work with the developer on the appropriate number
of benches, trash cans, etc. as construction plans move forward. A suggestion was
made to have 6 -foot wide sidewalks in the park instead of 4 -foot wide to accommodate
couples and parents with strollers.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 10, 2012 Parks Board Meeting
Page 3 of 3
A motion was made to approve the Villa Park South Concept Plan as presented.
Motion: Wasserman
Second: Cox
Ayes: Cox, Formella, Palmer, Patton, Slocum and Wasserman
Nays: Berman (prefer 6ft wide sidewalk in the Park to accommodate mothers
with strollers and for consistency with other parks)
Abstain: None
Vote: 6-1
Motion Carried.
Agenda Item 5. Discussion:
A. Construction Management Report — The Construction Management Report
was included in the meeting packet. Director Tribble reviewed Report and
responded to questions.
B. Southlake 2030 Plan Components Update — Director Tribble reviewed status
of the plan components of the City 2030 Plan.
C. Miracle Field Update — Chair Slocum presented an update on the Miracle
League activities and the recent Rangers event.
D. City Sponsorships — Assistant to the Director Edmondson walked the Board
through the web -based sponsorship program and responded to questions. A
suggestion was made to note the number of sponsorships that are available at
each level. The next step is to present the web program to City Council.
Agenda Item 6. Adjournment: A motion was made to adjourn the meeting at 7:31 p.m.
Motion:
Cox
Second:
Formella
Ayes:
Berman, Cox, Formella, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote: 7-0
Motion Carried.
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Tri le, Director Community Services Dept.
John�Pa6ruks&
ecreation Board
A recording of this meeting is available upon request from the Office of City Secretary and may be viewed at
www.cityofsouthlake.com /Video On Demand.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork