SPIN2013-16 Email to Applicant - Meeting InstructionsLori Payne
From:Alison Ortowski
Sent:Wednesday, February 06, 2013 2:15 PM
To:Lori Payne
Subject:FW: SPIN #8 Meeting Inquiry - Village Center Drive Office
SPIN2013-16
Alison Ortowski
Assistant City Manager
(817) 748-8261 - Office
From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us]
Sent: Wednesday, February 06, 2013 2:15 PM
Subject: RE: SPIN #8 Meeting Inquiry - Village Center Drive Office
Hi Paul,
th
Monday, March 4 at 7:00 p.m.
Thank you for the form. Your meeting is scheduled for and will be
held in Town Hall – Third Floor Training Rooms.
Citizens that attend these meetings are generally looking for information on what the project will look
like, where the access will be, where the building will be located on the property, etc. Be prepared to
have visuals such as a PowerPoint presentation, large renderings and maps – something that will
represent what your project is and where it will be located on the property.
We will have easels and a laptop & projector set up for your use.
Please feel free to contact me with any further questions.
Thanks,
Alison Ortowski
Assistant City Manager
(817) 748-8261 - Office
From: Paul Cragun [mailto:paul@cumulusdesign.net]
Sent: Wednesday, February 06, 2013 2:09 PM
To: 'Alison Ortowski'
Subject: RE: SPIN #8 Meeting Inquiry - Village Center Drive Office
th
Alison, Please sign us up for the March 4. Thank you so much!!
Paul Cragun
Cumulus Design
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817-689-8301
From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us]
Sent: Wednesday, February 06, 2013 1:56 PM
To: Paul Cragun
Subject: RE: SPIN #8 Meeting Inquiry - Village Center Drive Office
Paul,
Here are the upcoming dates and deadlines. Just let me know which you prefer.
Meeting DateSubmittal Deadline
March 4, 2013February 14, 2013
March 25, 2013February 28, 2013
April 8, 2013March 14, 2013
April 22, 2013March 28, 2013
May 13, 2013April 18, 2013
May 20, 2013April 25, 2013
Alison Ortowski
Assistant City Manager
(817) 748-8261 - Office
From: Paul Cragun [mailto:paul@cumulusdesign.net]
Sent: Wednesday, February 06, 2013 1:54 PM
To: 'Alison Ortowski'
Subject: RE: SPIN #8 Meeting Inquiry - Village Center Drive Office
Alison,
I tried to get a hold of Matt this morning, but I guess he is already left town. I will keep trying though. I have filled out
the form as best as I could and have included it in this email. Please let me know if you need anything else like drawings
or notices. I am quite useless and could not find the calendar for the scheduling of the meetings. Please let us know
when the next available meeting is so I can pass it onto the client.
Thank you,
Paul Cragun
Cumulus Design
817-689-8301
2
From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us]
Sent: Wednesday, February 06, 2013 12:09 PM
To: Paul Cragun
Cc: lachelle@cumulusdesign.net
Subject: FW: SPIN #8 Meeting Inquiry - Village Center Drive Office
Hi Paul,
Matt Schirle reviewed the documents you sent me and in that review, is recommending a
meeting. You will still need to call him to discuss and provide him opportunity to ask questions. If you
would like to schedule a meeting, the next step is to complete the SPIN Meeting Request form
(attached) prior to the submittal deadline for your chosen meeting date.
Please let me know if you have any questions or need anything further.
Thanks,
Alison Ortowski
Assistant City Manager
(817) 748-8261 - Office
From: Matt Schirle [mailto:southlakespin8@gmail.com]
Sent: Tuesday, February 05, 2013 6:13 PM
To: Alison Ortowski
Subject: Re: SPIN #8 Meeting Inquiry - Village Center Drive Office
Alison,
I reviewed the documents and can conclude that a SPIN meeting will be required.
Since I will be traveling the next few days I was proactive and called Paul but was not able to contact him.
I will wait for the call. But,please proceed with the paperwork to get a SPIN meeting scheduled. Is this
acceptable?
Regards,
Matt
From: Alison Ortowski <aortowski@ci.southlake.tx.us>
Date: Tuesday, February 5, 2013 4:57 PM
To: <undisclosed-recipients:;>
Subject: FW: SPIN #8 Meeting Inquiry - Village Center Drive Office
Hi Matt,
I’ve been contacted by Paul Cragun who has an office project on South Village Center (see
attached). He should be contacting you to discuss a SPIN Meeting.
Once you have spoken with him, please be sure to email me your meeting recommendation as I will
need it for the case file.
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SPIN EC – you are copied as an FYI per the SPIN Meeting Guidelines.
Thanks,
Alison Ortowski
Assistant City Manager
(817) 748-8261 - Office
From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us]
Sent: Tuesday, February 05, 2013 4:55 PM
To: Paul Cragun
Cc: lachelle@cumulusdesign.net
Subject: SPIN #8 Meeting Inquiry - Village Center Drive Office
Hi Paul,
Thank you for your email. The first step in the SPIN Meeting process is to speak with the SPIN
Representative who will then make a recommendation on whether or not a meeting is needed. Your
project is located in SPIN #8 whose representative is Matt Schirle. You can reach him at (817) 602-
8367.
Mr. Schirle will speak with you about your project and then make a meeting
recommendation. Following that recommendation, if you wish to schedule a meeting, please fill out
and return the attached SPIN meeting request form prior to the submittal deadline for your desired
SPIN meeting date. Please note that I cannot schedule a meeting without a recommendation from
the SPIN Representative.
The next available SPIN Meeting dates and corresponding submittal deadlines are:
Meeting DateSubmittal Deadline
March 4, 2013February 14, 2013
March 25, 2013February 28, 2013
April 8, 2013March 14, 2013
April 22, 2013March 28, 2013
May 13, 2013April 18, 2013
May 20, 2013April 25, 2013
Please let me know if you have any questions.
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Alison Ortowski
Assistant City Manager
(817) 748-8261 - Office
From: Paul Cragun [mailto:paul@cumulusdesign.net]
Sent: Tuesday, February 05, 2013 3:55 PM
To: aortowski@ci.southlake.tx.us
Cc: lachelle@cumulusdesign.net
Subject: Spin Meeting?
Good Afternoon,
I am working on a project on Village Center Drive and the city staff recommended that I contact you about wither we
need to have a SPIN meeting. We are working on a proposed office building for an undeveloped site. I have attached the
site plan and concept plan that we submitted to the city staff for your information. Please give me a call and we can
discuss what I need to do to set up a meeting or if one is needed due to its location.
Thank you,
Paul Cragun
Cumulus Design
817-689-8301
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