1999-12-07REGULAR CITY COUNCIL MEETING
667 NORTH CARROLL AVENUE
SOUTHLAKE, TEXAS
DECEMBER 7, 1999
MINUTES
COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tern Gary Fawks;
Deputy Mayor Pro Tem Ronnie Kendall. Members: Patsy DuPre, Debra Edmondson and
Rex Potter.
COUNCILMEMBER ABSENT: Wayne Moffat
CITY STAFF PRESENT: City Manager Billy Campbell; Assistant City Manager Shana
Yelverton; Assistant to the City Manager Shelli Siemer; Director of Finance Sharen
Elam; Director of Public Safety Garland Wilson; Director of Economic Development
Greg Last; Senior Civil Engineer Shawn Poe; Interim Director of Planning and Zoning
Administrator Karen Gandy; Director of Human Resources Lauren Safranek; Public
Information Officer James Kunke; Assistant to the Director of Public Works Valerie
Bradley; Director of Public Works Ron Harper; Chief of Building Services Malcolm
Jackson; Director of Community Services Kevin Hugman; Deputy Director of Public
Safety, Fire Services Division Ricky Black; City Attorney E. Allen Taylor, Jr., and, City
Secretary Sandra L. LeGrand.
WORK SESSION: Mayor Rick Stacy called the work session to order at 5:45 p.m.
Councilmembers and staff discussed items on the agenda. The work session was audio
and video tape-recorded for future reference.
Agenda Item #5-B, Renewal contract with Minors Landscape Services, including
Change Order gl and #2, additional facilities, for mowing of parks and City
facilities. Councilmember Gary Fawks suggested the City use less toxic products for
the treatment of fire ants. Fawks and Debra Edmondson suggested Director of
Community Services Kevin Hugman provide additional information on products used
for the treatment of fire ants. It was suggested adding "non-toxic" in the appropriate
place in the agreement.
Agenda Item #5-C, Professional Services Agreement with Carter & Burgess, Inc. for
consulting services for Trail System Master Plan update. Councilmember Patsy
DuPre stated that there is an area whereby the contracts for the trails are overlapping
as prepared by Carter & Burgess and HNTB. Director of Community Services Kevin
Hugman explained the process for the City Council.
Agenda Item #5-D, Award of bids for sub-trades for the construction of Town Hall
and reject bids for masonry. During the discussions regarding the award of bids for
Town Hall, Councilmember Rex Potter stated it looks like the City is getting to the
point with the new building of selecting flooring and things like that. He stated he
Regular City Council Meeting Minutes of December 7,1999 Pagelof 36
has asked on a number of occasions to be included in the process. Harper stated the
first week in January he will have available to present to Council and othem the entire
color pallets. He stated the bids are not impacted by those selections. Potter stated he
has asked for a reconciliation with the citizens committee that worked on the City
Hall facilities. He stated he has never received that information. Harper will look
into the matter. Councilmember Edmondson asked for information on the "project
contingency account." Harper responded to the question.
Agenda Item #5-E, Resolution No. 99-80, amendments to the Personnel Policies
Handbook to include nepotism policy and amend vacation accrual rates. Mayor
Stacy commented regarding the issue of nepotism that he feels our Home Rule
Charter is wrong. He stated his nephew was approved as a reserve fireman, and is
next in line as a paid fireman, but was told he cannot work for the City because the
Mayor is his uncle and the Charter will not permit it. The Mayor stated he feels the
city should have a nepotism policy and that the Charter's provision should be
reviewed.
Agenda Item #10-F, Request for variance to Sign Ordinance No. 704-A, for Gene
Kouri, DDS, MSD, Inc., located at 480 West Southlake Boulevard. Dr. Kouri was
present and stated he is a pediatric dentist and he would like to raise his name on his
sign making room for the names of the associate doctors in his office. It was noted
that by adding the names, he would be going over the limit in the sign ordinance by
seven foot (7'). Councilmembers indicated that they would not consider the request
for the variances as noted by Dr. Kouri. Atter discussion Mr. Kouri withdrew his
request.
It was determined that there will be an item on the first Council meeting agenda in
January regarding the review of the Charter. If councilmembers feel there may be
items that need to be changed, a Charter Review Committee could be formed to
prepare for a Charter amendment election along with the general election to be held in
May 2000.
The work session was adjourned at 6:50 p.m.
REGULAR CITY COUNCIL MEETING MINUTES
Agenda Item #1, Call To Order.
Mayor Rick Stacy called the Regular City Council meeting to order at 6:55 p.m. The
City Council meeting was audio and video tape recorded for future reference and made a
part of the record.
Agenda Item #2-A, Executive Session.
Mayor Rick Stacy advised the audience that the City Council would be going into
executive session pursuant to the Texas Government Code Sections 551.071, 551.072,
Regular City Council Meeting Minutes of December 7, 1999 Page 2 of 36
551.073, 551.074, 551.076, and 551.086, to seek legal advice from our City Attorney; to
deliberate regarding real property matters; to deliberate regarding a prospective gift; to
deliberate personnel matters; to deliberate regarding security devices; and/or to
deliberate regarding economic development negotiations.
Council adjourned into executive session at 6:55 p.m.
Council returned to open session at 8:00 p.m.
Agenda Item #2-B, Action Necessary/Executive Session
Motion was made to authorize staff to counter the offer received on the 12,000-foot
easement up to the amount discussed during the executive session.
Motion:
Second:
Ayes:
Nays:
Approved:
Kendall
Edmondson
Kendall, Edmondson, Potter, Fawks, DuPre, and Stacy
None
6-0 vote
Motion was made to authorize staff to enter into a contract to purchase land for an
easement and right-of-way along SH 114, in the amount of $45,100.
Motion:
Second:
Ayes:
Nays:
Approved:
Kendall
DuPre
Kendall, DuPre, Edmondson, Potter, Fawks, and Stacy
None
6-0 vote
Motion was made to authorize staff to make an offer in the mount discussed during the
executive session for the 6/10 of an acre to be used as a portal.
Motion:
Second:
Ayes:
Nays:
Approved:
Kendall
Fawks
Kendall, Fawks, DuPre, Edmondson, Potter, and Stacy
None
6-0 vote
Agenda Item #3, Invocation: Coy Quesenbury, Chaplain of the Month
Chaplain of the Month for December, Coy Quesenbury, pastor of Lonesone Dove Baptist
Church gave the invocation. Quesenbury stated the chaplain program is open to all who
would like to participate. The chaplain must be an ordained minister and available to
help with fire, police and city employees. He continued by explaining the duties of the
chaplain of the month.
Agenda Item #4-A, Mayor's Report
Mayor Stacy presented a proclamation to Jean Marie Sperduti, Vice President of the
Southlake Sister Cities organization, who in conjunction with Sister Cities International,
Regular City Council Meeting Minutes ofDecember Y, 1999 Page3of 36
will be hosting a "Pause for Peace" campaign with an insertion of a pause and a collective
wish for peace during the count down for the year 2000.
Mayor Stacy noted the following announcements:
December 8, 1999, at 7:00 p.m. in the Southlake Senior Activity Center, will be a
Sister City Christmas Reception.
December 9, 1999, at 5:30 p.m., a Ribbon Cutting for Dr. Scott Kasden at 1422 Main
Street in Town Square. Councilmembers are invited to attend and Mayor Stacy will
cut the ribbon in the ceremony.
December 10, 1999 at 11:30 a.m. a Ribbon Cutting for Northwest Highway in
Grapevine. Councilmembers will meet in Bealls parking lot. The City of Grapevine
is hosting this event.
The Tarrant County Mayors' Christmas Banquet will be held on Monday, December
13, 1999 at 6:30 p.m., at the Worthington Hotel in Fort Worth.
Sabre Groundbreaking Ceremony will be held on December 16, 1999 at 9:00 a.m.
The ceremony will begin at 10:00 a.m.
The Tarrant Appraisal District Board of Directors election was held and 1,768 votes
were cast for new members, including: Mike Davis, James Dennis, Joe Potthoff,
Charles Rogers, and Tommy Vaughn. Southlake Council cast their votes for Robert
Hatfield.
City Offices will be closed on December 23 and 24, 1999 for Christmas and
December 31 for New Years.
Agenda Item #4-C, SPIN Report
SPIN #7 Representative Darrell Faglie was present to give the report of their activities.
He stated his area contains the Gateway development in Southlake. The main thing that
is going on in their community and SPIN #8 as well, is the new schools being planned by
the CISD. He stated they are also planning to build a football stadium in his area. The
school has been kind enough to keep the citizens involved. He stated he feels everything
will be alright.
Agenda Item #5, Consent Agenda
Mayor Stacy read the consent agenda items into the record as follows:
5-A. Approval of the minutes of the Regular City Council meeting held November 2,
1999.
Regular City Council Meeting Minutes of December 7, 1999 Page 4 of 36
5-I.
Authorize the Mayor to enter into a renewal contract with Minors Landscape
Services, including Change Order #1 and #2, additional facilities, for mowing of
parks and City facilities.
Authorize the Mayor to enter into a professional service agreement with Carter &
Burgess, Inc. for consulting services for Trail System Master Plan update.
Authorize award of bids for the following sub-trades for the construction of Town
Hall and reject bids for masonry. (14 separate bids).
Resolution No. 99-80, Amendments to the Personnel Policies Handbook to
include a nepotism policy and amend vacation accrual rates.
Authorize the mayor to enter into an architectural contract with Phillips Swager
Associates (PSA) for the West DPS facility.
Award of bid to Tri-Dal, Ltd., for construction of channel improvements to the
West Jones Branch, from SH 114 to Shady Lane.
Award of bid to Integrated Roadway Services for F.M. 1709 traffic signal
modifications and installation of a dynamic lane assignment sign at the
intersection of North Kimball and SH 114.
Resolution No. 99-82, extending the moratorium on construction of non-
residential carports and covered parking until February 2, 2000.
Resolution No. 99-83, Clarifying expiration of terms of Library Board members.
Resolution No. 99-81, Authorizing the acceptance and filing of the base amount
of revenues from the City's telecommunications providers and allocation of the
base amount with the Public Utility Commission of Texas.
Approval of application from Lennie Johnson for exemption of development fees
under the Zoning Fees Hardship Policy adopted by Council October 5, 1999.
Award of bid to Dallas Offset, Inc., for the printing of City newsletters.
Resolution No. 99-87, Authorizing the City Attorney to bring a condemnation
action for the purpose of obtaining a permanent utility easement and temporary
construction easement for use by the City for the construction of a sanitary sewer
line.
Resolution No. 99-88, Authorizing the City Attorney to bring a condemnation
action for the purpose of obtaining a permanent sanitary sewer easement and
temporary construction easement for use by the City for the construction of a
sanitary sewer line.
Regular City Council Meeting Minutes of December 7, 1999 Page 5 of 36
ZA 99-119, Plat Vacation, Lots 1 & 2, Block 1, E.A. Smith Subdivision, save and
except South Carroll Avenue right-of-way dedication, as recorded in Volume
388-154, Page, 91, P.R.T.C.T. Current zoning is "SF-20B" Single Family
Residential District. Owner: Versailles, III, Ltd., and Emalyn Mobley. Applicant:
Versailles, III, Ltd.
5-Q.
Resolution No. 99-89, Identifying the State Highway 114 and State Highway 121
Corridor (The Funnel) as a project of state and national significance and
requesting that the Texas Transportation Commission direct staff to develop a
multi-year phasing and funding program and to identify fimds in future unified
transportation plans to facilitate the express/managed alternative improvement.
5-R. Authorize the Mayor to enter into an agreement with McElroy, Sullivan, Ryan &
Miller for legal services related to Pioneer Concrete.
Resolution No. 99-90, Allowing the City to accept proposals fi.om and award a
Depository Contract to a Texas financial institution outside the city limits of
Southlake.
10-A. Authorize the Mayor to approve a Scope of Service Agreement with the
Southlake Chamber of Commeme for 1999-2000.
10-B.
Authorize the Mayor to enter into Amendment//3 with Cheatham and Associates
for architectural and engineering services relating to proposed improvements at
Bob Jones Park.
10-D. Developer Agreement for Phase 2, Town Square.
10-E.
Request for a variance to Sign Ordinance No. 704-A, for Southlake Town Square
development signs located at the northeast comer of Carroll and East Southlake
Boulevard and SH 114.
10-G. Approval of Change Order No. 3 to the contract with Pate Brothers Construction,
Inc., for the construction of a 14-inch and 18-inch force main along Dove Road.
10-I. Consideration of an employment contract for the City Manager.
10-J. Consideration of an amendment to the City Secretary's employment contract.
Motion was made to approve the Consent Agenda including the following: Item #5-A,
#5-B, stipulating only non-toxic fire ant treatments; #5-D, changing Item #9 roofing bid
to Supreme Systems;//5-E, as presented during the work session by staff; #5-F,//5-G, #5-
H, //5-1, #5-J, //5-K, //5-L, //5-M, #5-N, #5-0, #5-P,//5-Q, #5-R, #9-A, //10-A, gl0-B,
gl0-D, gl0-E, gl0-G, gl0-1, restricting the health insurance contribution to $300 per
month maximum;//10-J, restricting the health insurance contribution to $300 per month
Regular City Council Meeting Minutes ofDecember 7,1999 Page6of 36
maximum, extending the City Secretary's employment contract to December 2000, and
increasing the current compensation by 2.5%; Item #10-H, no action taken.
Motion:
Second:
Ayes:
Nays:
Approved:
Fawks
DuPre
Fawks, DuPre, Edmondson, Potter, Kendall, and Stacy
None
6-0 vote
ADDITIONAL INFORMATION ON CONSENT AGENDA ITEMS
5-A. Approval of the Minutes of the Regular City Council meeting held November 2,
1999. The minutes were approved as presented.
Authorize the Mayor to enter into a renewal contract with Minors Landscape,
Services, including Change Order #1, and #2, additional facilities, for moving of
parks and city facilities. The bid opening for this contract was held on April 20,
1999. Minors Landscape Services submitted the low bid in the amount of
$45,420.50, plus Alternate #1 of fire ant treatment at $10,062.36 for a total bid
price of $55,482.86. Change Order No. 1, dated May 5, 1999, added the
Department of Public Safety's future site north of F.M. 1709 and east of Randol
Mill Avenue to the agreement. Change Order No. 1 totaled $2,275.00, a four
percent (4%) increase. Change Order No. 2 adds the Bicentennial Park Phase II
and the Coker property, which totals $10,655.00. A copy of the memorandum
from Director of Community Services Kevin Hugman dated December 3, 1999, is
hereby attached to the minutes of the meeting.
Authorize award of bid for the following sub-trades for the construction of Town
Hall and reject bids for Masonry. A copy of the information provided by
Director of Public Works Ron Harper in his memorandum dated December 3,
1999 is hereby attached to the minutes of the meeting.
Resolution No. 99-80, Amendments to the Personnel Policies Handbook to
include nepotism policy and amend vacation accrual rates. During the Budget
Retreat in June, council expressed an interest in reviewing employee benefits as
they compare with our market cities, especially in the areas of vacation accruals
and holidays. After research, staff chose to align the City's vacation leave with
Grapevine and North Richland Hills. Twenty-three (23) days of vacation accrual
after ten (10) years of employment and twenty-six (26) days of vacation accrual
after twenty (20) years of employment. Regarding the nepotism issue, staff has
developed a nepotism policy that addresses the employment of relatives within
the city and within the same departments. This policy prohibits the employment
of employees in departments where relatives are currently employed, or the
employment of employees that are related to the City Manager or department
heads anywhere in the City. This policy will not apply to employees with relatives
already working in the same department. The policy does address the fact that the
Regular City Council Meeting Minutes of December 7, 1999 Page 7 of 36
potential for conflict will be taken into consideration in any future placement of
these relatives within the department or city.
Authorize the Mayor to enter into an architectural contract with Phillips Swager
Associates (PSA) for the West DPS facility. PSA has been working with the
Department of Public Safety to develop a needs assessment and space planning
study for the West DPS facility to be located at the northeast comer of Randol
Mill Road and F.M. 1709. Their services under this contract will include the
development of the design drawings, submittals to Planning and Zoning
Commission and the City Council, completion of construction documents and
assistance during the construction phase in reviewing shop drawings and product
submittals. The proposed fee for basic services for this project is $342,500. In
addition to this amount, the City can expect to spend approximately 10% or
$34,250 for reimbursable expenses such as plan reproduction, travel, comer
service, models, etc. This would result in a total cost of $376,750.
Award of bid to Tri-Dal, Ltd., for construction of channel improvements to the
West Jones Branch from SH 114 to Shady Lane. The improvements are needed to
abate stream bank erosion and to improve the 100-year floor flow conveyance.
Some of the improvements for this project are highlighted:
· Widening a section of earthen trapezoidal channel between SH 114 and
Kimball Avenue.
· Installation of new culverts beneath Kimball Avenue and also beneath Shady
Lane.
· Installation of approximately 700 feet of gabion walls. Gabion walls are
fabricated using large rocks that are held together by a galvanized wire mesh.
The gabions provide erosion protection, yet are permeable which allows water
to penetrate in between the rocks to the subsurface below the gabions.
· Installation of a bioengineering structure at a severe bend in the stream. The
bioengineering structure is an erosion control device that is sensitive to the
environment. The bioengineering structure proposed will consist of live native
vegetation such as tree branches and bushes that are installed in such a manner
that will withstand high water velocities that cause erosion.
· Installation of overtopping protection on an existing earthen dam for a pond
near Shady Lane.
Tree mitigation measures are also included in the scope of this project. This
project will be funded from the CIP budget. The CIP budget has $1,000,000
allocated for this project. The construction cost is $705,238.75. The engineering
and surveying cost is $111,800. The cost to pumhase the required drainage
easements is estimated to cost $113,483. Therefore, the cost for the project totals
$930,521.75, which is $69,478.25 below the budgeted amount.
Award of bid to Integrated Roadway Services for F.M. 1709 traffic signal
modifications and installation of a dynamic lane assignment sign at the
Regular City Council Meeting Minutes of December 7, 1999 Page 8 of 36
5-I.
intersection of North Kimball and SH 114. The City believes that the additional
permissive left turn movement at the signalized intersections will allow the
intersections to operate more efficiently, thus permitting more vehicles to travel
through the intersection during each cycle. As part of the agreement with TxDOT
to allow the permissive left turning movements, the City will monitor the
accidents at each intersection following the conversion. TxDOT reserves the right
to force the City to change the signals back to exclusive protected left turns if it is
determined that accidents have increased substantially due to the signal
conversions. This project will be funded from the FY 99-00 CIP Budget. The CIP
budget has $200,000 allocated for this project. The costs associated with this
project are tabulated:
· The construction cost is $108,949.00
· The engineering and surveying cost is $14,450
Therefore, the cost for the project totals $123,399 which is $76,601 below the
budgeted amount. This project has been added to the CIP Project Costs ledger.
Resolution No. 99-82, Extending the moratorium on construction of non-
residential carports and covered parking until February 2, 2000. The resolution
extends the moratorium on non-residential carports, covered parking and parking
garages for thirty-five (35) days. An extension is required to allow time for the
first and second readings of Ordinance No. 480-II.
Resolution No. 99-83, Clarifying expiration of terms of Library Board members.
Resolution No. 99-83, seeks to extend the current appointments of the Library
Board members to the May following the effective date of expiration, allowing
the Board appointments to coincide with those of those other City boards and
committees. The proposed resolution would also provide for the appointments of
three (3) members in each even-numbered year and four (4) members in each
odd-numbered year.
Resolution No. 99-81, Authorizing the acceptance and filing of the base amount of
revenues from the City's telecommunications providers and allocation of the base
amount with the Public Utility Commission (PUC) of Texas. Beginning March 1,
2000 all telecommunication franchises in Texas will be based on a fee-per-access
line method. HB1777 requires the PUC to establish not more than three types of
lines, also known as categories of access lines. At present, the PUC has proposed
three categories of access lines. Each category of line will have a rate. This rate
will be unique to each municipality. The rate for each category, multiplied by the
total number of lines in that category in that mtmicipality, will he equal to the
municipality's Base Amount.
Approval of application from Lennia Johnson for exemption of development fees
under the Development Fee Hardship Policy adopted by Council October 5,
1999. On October 5, 1999, the City Council approved a Development Fee
Regular City Council Meeting Minutes ofDecember 7,1999 Page9of 36
5-0.
Hardship Policy. City staff received the first application on October 18, 1999,
fi.om Ms. Johnson. Ms. Johnson meets the requirements (age, income and
ownership of property).
Award of bid to Dallas Offset, Inc. for the printing of City newsletters. The bid
received from Dallas Offset, Inc., was $9,396.22 for the base package with two-
color printing; $11,799.84 for Option IA with full-color cover only; and
$13,645.20 for Option lB with full-color printing on all pages. The contract
requires a maximum five-day turnaround from the time the document is delivered
to the printer until the finished newsletters are delivered to the Post Office for
mailing. The 12-month agreement language is included in the event that the
vendor does not meet specification requirements. Dallas Offset was used to print
the December newsletter. The FY 99-00 Community Service budget includes
$22,000 printing the city newsletter.
Approval of Resolution No. 99-87, Authorizing the City Attorney to bring
condemnation action for the purpose of obtaining a permanent utility easement
and temporary construction easement for use by the City for the construction of a
sanitary sewer line. The City has been in the process since March 1999 of
acquiring 54 easements in order to construct sanitary sewer lines to serve the
Cross Timber Hill subdivision. As of this date, the city has obtained fifty of the
easements. There are two property owners who have agreed to grant the easement
but have yet to send the easement to the City. One other easement will have to be
condemned for acquisition. The City has made several attempts to acquire the
easement from the property owner, Mr. and Mrs. Davis of 1342 Woodcreek
Court, to no avail. The City is in the process of having the property appraised.
The City will be required to pay the appraisal cost. The City will have to pay the
property owner fair market value for the easement. Additionally, if the
condemnation action proceeds to the Commissioner's Court, the City will incur
attorney's fees and possible consulting fees from the appraiser, engineer, etc.
Approval of Resolution No. 99-88, Authorizing the City Attorney to bring a
condemnation action for the purpose of obtaining a permanent sanitary sewer
easement and temporary construction easement for use by the City for the
construction of a sanitary sewer line. The City has made several attempts to
acquire an easement from the property owner, Mr. and Mrs. Sunstnma of 1332
Hidden Glen Court, to no avail. The property owner has requested $1,500 and a
waiver of the $1,300 participation fee for consideration of the easement. The City
is in the process of having the property appraised. The City will be required to pay
the appraisal cost. The City will have to pay the property owner fair market value
for the easement. Additionally, if the condemnation action proceeds to the
Commissioner's Court, the City will incur attorney's fees and possible consulting
fees from the appraiser, engineer, etc.
Plat Vacation of Lots 1 & 2, Block 1, E.A. Smith Subdivision. This plat vacation
is associated with the Versailles Phase III residential development and is
Regular City Council Meeting Minutes ofDecember 7,1999 Pagel0of 36
5-Q.
IO-A.
iO-B.
necessary in order to vacate any existing deed restrictions, easements, and lots
established by the E.A. Smith Subdivision plat. The filling of this plat vacation is
a condition of approval for the Versailles Phase III final plat.
Resolution No. 99-89, Identifying State Highway 114 and State Highway 121
Corridor (The Funnel) as a project of state and national significance, and
requesting that the Texas Transportation Commission direct staff to develop a
multi-year phasing and funding program and to identify funds in future unified
transportation plans to facilitate the express/managed alternative improvement.
The Metroport Cities Transportation Parmership is planning another advocacy
appearance before the Texas Transportation Commission on January 27, 2000 in
Austin. They have asked all member cities to declare their support for the
funding of improvements to the SH 114/SH121 Funnel by approving the
resolution.
Authorize the Mayor to enter into an agreement with McElroy, Sullivan, Ryan &
Miller for legal services related to Pioneer Concrete. Council voted to enter into
an agreemem with McElroy, Sullivan, Ryan & Miller for legal services related to
Pioneer Concrete.
Resolution No. 99-90, Allowing the City to accept proposals from and award a
Depository Contract to a Texas financial institution outside the city limits of
Southlake. The City's current bank depository contract will expire on February 1,
2000. Within the next week, staff will be sending Request for Proposal (RFP)
forms to financial institutions to solicit proposals for depository services. To
insure the City obtains high quality banking services at a reasonable cost certain
criteria will be used to evaluate the proposals.
Authorize a Scope of Service Agreement with the Southlake Chamber of
Commerce for 1999-2000. The agreement for 1999-2000 is basically identical to
agreements of prior years. The agreement identified the various services the
Chamber provides to the benefit of Southlake in exchange for the monthly
payment of $1,250. The approved budget amount of $15,000 year would be made
in monthly payments.
Amendment No. 3 with Cheatham and Associates for architectural and
engineering services relating to the proposed improvements at Bob Jones Park.
Proposed Amendment No. 3 includes a listing of the planned design items. These
design items were also presented to the Parks and Recreation Board at their
August 9, 1999 meeting and to the SPDC at their August 23, 1999 meeting. The
design items are preliminary in nature and can be modified pending the discussion
of the Parks Five Year CIP by the Parks Board and SPDC, as well as, the
relationship of the design components to the grant awarded by the Texas Parks
and Wildlife Department. SPDC approved an additional $1,810,000 for Bob Jones
Park Development in the FY 2001 Parks Capital Improvements Budget at their
November 1, 1999 meeting. Based upon this amount, as well as Bob Jones Park
Regular City Council Meeting Minutes ofDecember 7,1999 Pagellof 36
IO-D.
10-E.
components previously budged in the FY 1999 Parks CIP, but not currently
under contract for design ($231,500), the proposed architectural and
engineering services, based on a flat rate of 9.8% of the design budget would be
$177,380.
Developer Agreement for Phase 2, Town Square. Block 10 of Town Square is
located on the North Carroll Avenue directly across from Southview subdivision.
This block contains the new U.S. Post Office and several commercial buildings.
This is a standard agreement however several items need to be highlighted:
iV.C-PARK FEES. The Phase I developer agreement allowed for a Park
carryover credit of 0.9 acres. The park dedication requirements for this block
are 0.16 acres and the developer wishes to apply this to his carryover,
resulting in a can~over balance of 0.74 acres.
iV.E-CITY'S PURCHASE OF LAND AND RIGHT-OF-WAY. In the Phase
1 development the city agreed to reimburse the developer for cost of public
infrastructure at the 40% level. These costs have been identified in the TIF
project plan for all phases of this project. The developer is seeking
reimbursement of infrastructure costs of 40% not to exceed $500,000 for this
phase. This reimbursement is subject to a City audit of all construction costs
and contracts.
IV-H. NORTH CARROLL AVENUE RELOCATION AND WIDENING.
The developer has incurred roadway impact fees for Phase I and Block 10 of
approximately $271,000. In lieu of payment of these fees, the developer has
proposed to continue the reconstruction and widening of North Carroll
Avenue to a point north of this project. The advantage to the City is the
construction of a roadway at a possible cost less than the City can construct it.
The developer is requesting credit against current and future roadway impact
fees up to the cost of construction. These costs would be audited and a credit
balance would be maintained and tracked.
Request for variance to Sign Ordinance No. 704-A, for Southlake Town Square
development signs located at the northeast corner of Carroll and East Southlake
Boulevard and SH 114. Section 2 l-D-2 of the Sign Ordinance limits development
signs to 32 square feet in area. On September 2, 1997 the City Council granted a
variance allowing two development signs of 150 s.f. each, one on Southlake
Boulevard, and the other on SH 114. At that time the Sign Ordinance in effect
would have permitted three signs of 100 s.f. each, one on each street frontage;
Southlake Boulevard; and SH114, and Carroll Avenue. A condition attached to
that variance was that it would expire in two years, rather than at the completion
of the project, as is normally the case for a development sign. This appeal is to
extend the time period previously granted. The applicant has provided a
photograph of the signs and indicated the portion of the sign that may be subject
Regular City Council Meeting Minutes ofDeeember 7,1999 Pagel2of 36
to rewording. There is no intention to change the overall size or shape of the
signs. The variance was granted.
10-I.
Consideration of an Employment contract for the City Manager. In general, the
contract provides for a one-year term with an option to extend if mutually
agreeable. If during the term, the council terminates the contract at a time when
the city manager is willing and able to serve, the city manager will be offered the
opportunity to retire and will be paid three (3) months severance pay. If during
the term the city manager desires to retire, he must give three (3) months notice,
after which he may retire with no severance pay. In either event, the city is
obligated to pay the city manager's health insurance with a cap of $300 per month,
until the city manager is eligible for federal government insurance assistance.
10-J.
Consideration of an amendment to the City Secretary's Employment Contract. An
addendum was added to the employment contract for the City Secretary to include
an extension until December 2000; a compensation increase of 2.5%; and, in the
event the City Secretary voluntarily retired or is terminated pursuant to Section
3.C of the agreement, the city agrees to pay the City Secretary's health insurance
until the City Secretary reaches the age of eligibility for federal health insurance
assistance in the form of Medicare or Medicaid or in the form available at the
time the City Secretary is eligible for such assistance, with a cap of $300 per
month.
Agenda Item #10-I~ Approval of the Five (5) Year Parks Capital Improvements
Program for FY 2000 through FY 2004, including FY 1999-2000 CIP Budget.
Director of Community Services Kevin Hugman stated in his memorandum dated
December 3, 1999, "At the time of approval of the Parks Five (5) Year CIP by SPDC at
their October 26, 1998 meeting, staff committed to annually reviewing and refining
project costs for factors such as inflation, clearer definition of project scope, etc. Staff
has been working on the revision process, and now seeks approval of the refinements and
the Parks Capital Improvement Budget for FY 1999-2000. SPDC and the Parks and
Recreation Board prioritized ten (10) capital projects at the September 27, 1999 joint
meeting, and the Parks and Recreation Board prioritized the remaining projects at their
October 11, 1999 meeting. Staff took this direction and incorporated the prioritization
into the Proposed Parks Five (5) Year CIP and the FY 1999-2000 Parks Capital
Improvements Budget. The proposed CIP was considered by SPDC at their November 1,
1999 meeting. At this meeting, several changes were made to the proposed plan,
including allocation of $1.25 million over three years towards the proposed Carroll ISD
natatorium, and changes in fimding regarding a Recreation/Teen Center." A copy of the
memorandum from Mr. Hugman, dated December 3, 1999, is hereby attached to the
minutes of this meeting.
PUBLIC COMMENTS:
Regular City Council Meeting Minutes of December 7, 1999 Page 13 of 36
Richard Anderson, 4553 North White Chapel Boulevard, Southlake. Mr. Anderson stated
he is member of the Parks and Recreation Board and will speak on the budget that
is before the City Council. He stated they spent a number of weeks with citizens
coming before the Park Board making recommendations on the kinds of things
they wanted to see in the Southlake parks organization. He stated they believe
that the way the budget is currently set out is a very good way to get the projects
completed. It takes into consideration the many different user groups, it also takes
into consideration the desire to develop the trail system. He stated he believes that
the $10,000 that is in the budget for the survey for the teen center is a very
worthwhile expenditure and he feels it will help them to determine what the
citizens really want when it comes to the teen center.
Shelby Stengle, 318 Blanco, Southlake. Miss Stengle urged the City Council to take
action as far as what the SPDC approved during last night's meeting as far as
taking it forward with the $300,000 to be put into a teen center, reflecting
whatever the survey says, assuming that the survey would have a majority vote
and go forward with the teen center. Ms. Stengle expressed why the teens of
Southlake want a teen center, noting, they want a place where older teens can be
minters to the younger teens. They want their home base! She supports the
recommendation for a "stand alone" teen center.
Jennifer Engle-Key, 105 Killdeer Court, Southlake. Miss. Engle-Key stated she did not
have anything specific to add to Shelby Stengle's comments, but she is in favor of
a "stand alone" teen center.
Joshua Kendall, 203 Canyon Lake Drive, Southlake. Mr. Kendall presented a scroll
naming the kids who want a "stand alone" teen center. He stated the list include
160 names, and includes several letters in support of a "stand alone" teen center.
He stated to Council that they have done their research and asked that the City
Council go forward with the "stand alone" teen center as planned.
Bess Frost, 1928 SheffieM Street, Southlake. Miss Frost named some of the items that
would be included in a "stand alone" teen center, and stated a teen center is a
good place for people to go. They want a board of teenagers who will be in charge
of the center and will control activities at night. She included the comment that
the items in the center could change from year to year depending on the interests
of the teens at the time.
Al Suarez, 311 SheffieM Drive, Southlake. Mr. Suarez stated he is in support of the teen
center. Suarez stated, "We know it will cost a lot of money, but we could help
raise the money, and we are only asking for the shell of the building."
Diane Green, 1703 Egret Lane, Southlake. Miss Green stated she feels a "stand alone"
teen center will be a good idea and give the teens a place to go.
Regular City Couneil Meeting Minutes ofDecember 7,1999 Pagel4of 36
Kenny Brown, 402 Bosque Circle, $outhlake. Mr. Brown stated he just moved to
Southlake two months ago and feels this is a great idea and good place for teens to
go.
DarylA. Deutsch, 1211 Wood Creek, Southlake. Mr. Deutsch stated he is in favor of the
teen center but wanted to say a few things. Mr. Deutsch stated, "I would like the
entire community involved. As much as I would like to give the teenagers their
whole separate building, I won't do that in my house either. My kids have a room
there and I would like for them to have a room in a community center. One of the
big things about living in Southlake is that it has that small town environment.
When I go with my kids to Town Square, we go as a family, because I like to
keep my family together. Soon enough my kids will be driving and going to
college and I would like to be with them as much as possible. It's low pay and
high abuse, but you do it for your kids. I too would like to have a center for all
those kids, but I would like to go there with them, and I would like to be included
with them, and I would like to embrace their growth. I do not want to "drop them
off' at the teen center. I would like to say that there is probably no study that says
dropping your kids offis a benefit to anyone. I urge all of you to keep your kids
close, and lets all get along and hopefully the community will vote for the right
thing."
Blaine McGaffigan, 2885 Burney Lane, Southlake. He stated he is here in support of the
teen center. He stated he feels the teens should have a part in designing and
building the teen center.
Chris
O'Conner, 1064 Harbor Retreat, Southlake. Mr. O'Conner stated he wants to
speak in favor of the teen center, as it will be a good place to go, instead of going
over to his friends house, until his parents make him go home. The teen center
would be a place they could go and actually do something constructive and not
just hang around.
Daniel Kulhanek, 2156 Idlewood Drive, Grapevine. Mr. Kulhanek stated, "I am in
support of the teen center because in our society teens need a place to hang out
and have fun. Sometimes I have to baby-sit my sister and she has mental
disabilities and physical limitations and I have to give her multiple medications
and many times I have messed up and my parents get frustrated with me, and I
need a place to go where I can relax and be myself."
Wes McFall, 860 Harbor Court, Southlake. Mr. McFall stated he and all his friends are
very excited about having a teen center. They all feel a teen center would be more
effective than a recreation center.
Vicki Johnson, 1208 Timber Court, Southlake. Ms. Johnson gave some history and
informed everyone about how we got to this point. She stated, "I think you can
see that the teens of Southlake are very committed to his project, and I am hoping
that everyone is giving them a open ear." [see the tape recording of the meeting
Regular City Council Meeting Minutes of December 7, 1999 Page 15 of 36
for Ms. Johnson's comments regarding the history of the teen center discussions.
Tape 1, Section 1512].
Dana
McGrath, 1319 Byron Nelson Parkway, Southlake. Ms. McGrath stated she
thanked every City Councilmember who supported the decision to review plans
for the $1 million dollar, 5,500 s.f. stand-alone teen center in the City of
Sonthlake. She stated she "firmly believes that had the City Council failed to
survey a broader opinion base on this matter, such would have shown fiscal
irresponsibility." She stated she does not support a stand-alone teen center, but
will accept the final decision made by the City Council based upon their thorough
examination of the issue. She stated she expects the City Council to take the
responsibility for each tax dollar just as she takes responsibility for the amount of
money in her child's pockets. Residents need to be award that this teen center
request is in addition to an already planned multi-use Southlake recreation center,
thus, the residents are being asked to additionally support this $1 million dollar
plus, stand alone teen center. She stated she finds the usage level of a stand alone
center vs. costs, to be unbalanced.
Michael Dotti, M.D., Chief of Family Practice, Baylor Medical Center, Grapevine, 1310
Tinker Road, Colleyville. Dr. Dotti stated, "I am very much in favor of a "stand
alone" teen center but not in favor of limiting its budget as being proposed
tonight. Historically, I became involved with the Southlake Teen Center when I
read an advertisement in the newspaper in the fall of 1998 for a meeting to be held
regarding a teen center. I went to that meeting because of my practice. I have
patients in Southlake that live in the big houses and some that live in the little
houses. The problems are the same. I wish that all kids grew up in the ideal family
situation that Mr. Deutsch described to us tonight, but they don't. I see children in
all families that have absentee parents, with two parents working - that come
home day after day from school to a home where they are alone -- unsupervised
and able to get themselves into trouble. I see a number of my patients totally
shipwreck their lives. Children ages 13, 1 4, 15, 16, 17 and on, distroy their lives
with drugs and teen pregnancies. Because of this I attended the meeting of the
teen center, hoping this could make a difference in the children and teens in
Southlake. While there, I volunteered to be the chairman of the committee that
would decide on the usage of a teen center. I should say that at that meeting, the
teen center was presented as something that had already been approved as an "A"
priority in the budget, and that a timeline had been given for completion as
summer, 2000. With that understanding [which was communicated to the
teenagers that were in attendance at that meeting] they were promised a stand
alone teen center with a budget of $1 million dollars." He stated he found out
l~om Councilmember Ronnie Kendall that the promise may not have technically
been a promise. Dotti stated, "But that was morally a promise to the teens of this
community."
Dotti stated, "Over the next six months, a number of meetings took place whereby
the teens went to other teen centers and developed a list of the things that they
Regular City Council Meeting Minutes of December 7, 1999 Page 16 of 36
would like to see in their teen center. As a result of that, I would ask the Council
tonight to affirm the importance of the teens in this community. I would ask the
City Council to put this project back to an "A" priority and provide the funding.
Lets make this community stand out from all the rest."
Wendy 0 'Conner, 1064 Harbor Retreat, Southlake. Did not speak but indicated she is in
support of the teen center.
Ginny Elder, 180 Creekway Bend, $outhlake. Did not speak but indicated she is opposed
to the teen center.
Mark Fidlen, 912 Turnberry, Southlake. Mr. Fidlen did not speak but indicated he is
opposed to the teen center.
Bill Elder, 180 Creelm,ay Bend, Southlake. Did not speak but indicated he is opposed to
the teen center.
Chris and Becky Miltenberger, 1401 Exeter Court, Southlake. They did not speak but
indicated they are in support ora survey and in support of a multi-use facility.
Bobby Raw& 165 East Dove Road, Southlake. Mr. Rawls was not present, but Mayor
Stacy was asked to read a letter from him into the record:
"Dear Council: After last night's SPDC meeting, I came away with a few
thoughts. 1) Dr. Dotti who is a bi-partisan observer from Colleyville called this a
political issue, which it has turned out to be. He spent a lot of his free time on this
issue and came to the conclusion this needs to be a free standing teen center. 2)
All members, except Mayor Stacy present Monday night, thought 6,000 s.f. was
too small for a center but tried to pacify the teens by insulting them with a 1,000
s.f. Community Center. Would you please make up your minds! 3) The issue of a
$10,000 study is not the answer at all. Dr. Dotti did a study and has the answers.
They are organized [the kids] and want answers now. I think all Council wants to
get is an organization together to defeat the teen center. Quit wasting our
childrens' time; this was suppose to be close to opening by now. Council was
invited to all meetings but chose not to come, instead thinking the kids would go
away. 4) Having members of Council write and draft a letter for Billy Campbell
to sign -- Edmondson and DuPre admit to this. Mrs. DuPre calling the school to
pick up fliers at the Junior High that was just an informational meeting for the
teens and then coming to the meeting and acting so concerned. So they think they
run the schools now! 5) Do the right thing, put your own agendas to the side and
do something for the future of our youth who will one day be leaders here in
Southlake. Did we send out a survey for the Hockey Arena, the Nature Trail? I
know I never received one. The kids are smart, articulate, and passionate about
this and they are not going to go away. This is right and you should set an
example tonight and give our kids a place to call their own. Do the right thing, do
it for the kids."
Regular City Councii Meeting Minutes of December 7,1999 Pagel7of 36
Sherry
Berman 818 Parkdale Drive, $outhlake. Ms. Berman stated she is Park Board
President and a member of the SPDC, and stated, "There has been a lot of
controversy about this. Through the newspaper more information in favor of this.
At one of the park board meetings a couple of teenagers came to the meeting
stating what they did not want. The park board thought that if the teens did not
want this, then why are they doing this. So after that she starting asking the teens
that she knew and there was not a censuses about this. We thought it was a
compromise to do the survey, and it was a difficult time for the city staff. Some
of the information that Dr. Dotti is talking about, she has never seen. With all the
controversy, she thought maybe the board should go back and look at the entire
issue again." She stated, "The thing that is important is that we care about our
teens. We want to do something for our teens. The teens are a priority; they are
still on the "A" list. Lets try to find out what the citizens of Southlake [teens and
parents] want in a teen center. Yes, it puts us behind but it is better to try and find
out what they want, and I would spend the money and do a building where the
teens will go to and the parents are in support of and we can be proud of. I think it
is worth the time to do."
Public comments closed.
Mayor Stacy thanked everyone who spoke, especially the teens. He stated he appreciated
their professionalism and the way the people stated their positions on the issue. There is
always two or three sides to an issue, and he is a firm believer that if you talk through the
issue, the right thing will be done. He stated everyone worked very hard at the SPDC
meeting last night; he felt that everyone came away with a compromise. He stated the
survey should be completed in January and it is not like the City is putting this off for
four or five years. The survey can happen in the next 30-45 days and the City can move
ahead.
Councilmember Ronnie Kendall stated, "I would like to share my own history from a
Council perspective, and I do not agree with some of the things that Mayor Stacy said. I
have a history of mixed signals. We knew of a teen center committee but we also heard
from other children who said that they would not go to a teen center, that they "would not
be caught dead in one." Our own Youth Park Board recommended against a teen center.
They voted for an overall community center philosophy. This has been ongoing with e-
mails, with phone calls, and we have gotten mixed signals all the way along. All we said
is let's wait a minute and research this. I resent those who come up here and try to draw
a line in the sand and say if you don't do this stand-alone center, then you don't support
teens. You know that is wrong and a bold statement for you to make. Because it is
absolutely not true. Teens are very high on the priority list. Phase II of Bicentennial Park
is for the teens and we very much pushed for that. For those of you who say we have no
teen programs, check it out -- we do. Do we need more? Yes. Do we need the teens to
be involved? Yes. And I love the idea of them wanting to have a board to give input;
that's wonderful and we need to do that anyway regardless of the facility. I resent those
who come forward to say that this council does not support the teens. You are absolutely
Regular City Council Meeting Minutes of December 7, 1999 Page 18 of 36
wrong and I don't know what the motivation is, only you know that. I disagree with you
Rick, based on these mixed signals. It is absolutely important that we find out from the
community one of two issues: Do they want a stand-alone building, or do they want a
recreation center? We are not saying to do nothing; we are saying which way should we
go. It is going to be for the teens, and it will be for everyone. We have so much
documentation of the success and failures of other teen centers in various other cities.
We have looked into this and researched this. We do care, in spite of what people would
want you to believe. This survey will be complete in a couple of months. SPDC has put
away some funds to start construction this year, whichever way to goes. I want the public
to know that we are very much for the teens."
Councilmember Patsy DuPre stated, "I agree with everything that Ronnie said. I did
attend one of the teen center meetings and one of the most exciting things I heard was
when the teens said they want to be involved. That sense of ownership whatever we end
up with, I hope stays with the teens in the community. We do have some facilities that
are for separate interests like the senior center and adventure alley. If you will look at
those, they are all put together with volunteer efforts and donations, and not tax dollars.
If it roms out that a teen center is what our survey says we want, we have committed
SPDC money towards the project. At no time has anyone on the Council said that they
did not want to do something for the teens. We just said we want to get more information.
We will know when we get the results of the survey."
Councilmember Gary Fawks stated, "Ronnie put it pretty well, the people who talked
about the survey spoke as if it were a survey to determine whether or not to build a teen
center and that is not what we are talking about at all. What we are talking about is trying
to determine what the teens and youth of the community want so that we can build the
right thing. I have been at the Drug and Alcohol Awareness Committee meetings where
this idea hatched and I look forward with enthusiasm to the oppommity to put a facility
on the ground for the youth of this community. It is one of the highest funded parts of the
budget as anything before Council tonight. I am excited that we move forward and it is
exciting to see the young people out tonight pledging not to support it but to participate in
it - it is so very important. One thing that carries forward is if we, if the Council and
adults try to plan and hand over a facility to the youth in the community, it would be
doing the youth a great injustice. What counts is the participation of the youth in the
community."
Mayor Stacy asked who would be surveyed, the teens or the adults? Councilmember
Kendall stated both would be surveyed. There is a committee working with a
professional service who is putting together the survey, so that the right questions will be
asked to both youth and adults.
Dana McGrath stated she feels the committee should be opened up to the community for
input into the survey.
Motion was made to approve the Five (5) Year Parks Capital Improvement Program for
FY 2000 through FY 2004, including FY 1999-2000 Capital Improvements Budget.
Regular City Council Meeting Minutes of December 7, 1999 Page 19 of 36
Motion:
Second:
Ayes:
Nays:
Approved:
DuPre
Kendall
DuPre, Kendall, Edmondson, Potter, Fawks, and Stacy
None
6-0 vote
Council adjourned to recess at 9:15 p.m.
Council returned to open session at 9:35 p.m.
Agenda Item #8-A, Ordinance No. 480-320, Ist Reading, (ZA 99-105), Rezoning and
Site Plan for Pi Systems
Ordinance No. 480-320, 1st Reading, (ZA 99-105), Rezoning and Site Plan for Pi
Systems, on property legally described as Tracts lB14, IB15, 1B6E and 1B6F situated in
the Harrison Decker Survey, Abstract No. 438, and being approximately 0.892 acres.
Current zoning is "MH" Manufactured Housing District, with a requested zoning of"SP-
1" Detailed Site Plan District with "I-1" Light Industrial District uses. Owner and
Applicant: Pi Systems.
Planner Ken Baker presented ZA 99-105, stating that seventeen (17) notices were sent to
property owners within the 200' notification area and two (2) responses were received
from: James Edward Hall, 812 Belaire Drive, Burleson, Texas, no comment, "I no
longer own this property. "And, Sam Hughes, 1207 Timberline Court, Southlake, in favor
of, "Gets rid of two worn out rent trailers and the type of tenants they attract."
Mr. Baker stated on November 18, 1999, the Planning and Zoning Commission approved
this item (7-0 vote), subject to the Site Plan Review Summary No. 2, dated November 12,
1999, eliminating the following uses: sexually oriented businesses; aluminum product
fabrication; bakery, wholesale; blacksmithing or horse shoeing; broom manufacturing,
cabinet or carpentry ship; candle manufacturing; candy plant or production facility;
carpet cleaning operations; clothing manufacturing; compounding of cosmetics and
toiletries; creamery and dairy product processing; egg storage, candling, sorting and
grading; farrier (horseshoeing); feed stores; glass blowing; ice cream manufacturing; ice
manufacturing and bulk ice storage; insulation application business; linen and towel
service; mattress manufacturing or mattress renovation; mini-warehouses; pest control
businesses; sheet metal ship and spray painting shop.
F.C. LeVrier, Suncoast Architects, 379 North Carroll Avenue, Suite 200, Southlake.
Representing Richard and Nancy Andrews owners of Pi Systems. Mr. LeVrier stated
they are the owners of Pi Systems who are currently operating their business at 1937 East
Continental Boulevard, Southlake. He stated they current operate a computer
hardware/software sales and service business, which includes maintenance to various
ATM machines for financial institutions. They also train employees who go out and
service different financial institution's computers. They set up the network systems.
They have grown in their business and have several branch offices throughout the state.
They also have a manufacturing plant in Mexico. They have purchased this property and
Regular City Council Meeting Minutes ofDecember 7,1999 Page20of 36
wish to construct their own corporate office and move from the lease space they have on
Continental Boulevard to this new location. This will serve as their office building and
warehouse. Mr. LeVrier stated they have no problem with the staff review summary as
presented.
PUBLIC COMMENTS:
Barbara Misuk, 1227 and 1229 Timberline Court, $outhlake. Ms. Misuk stated they
purchased their property in 1983 and Southlake annexed them into the City in 1986. She
stated she is present because they want to keep in touch with what is going on and they
want to have their neighborhood. She stated she is very happy where she is.
Bill Kubicek, 1230 Woodsey Court, $outhlake. Mr. Kubicek stated he is concemed with
the piece-mealing of industry coming into the area. He does not want industrial uses in
his neighborhood.
Bonita Lightcap, 1206 Timerline, Southlake. Ms. Lightcap stated she lives directly across
the street from the proposed property. They bought their property in 1983, they are
retired, and are owners flee and clear and they want the property to stay as it is right now.
Joe Hazelwood, 1222 Timberline Court, Southlake. Mr. Hazelwood stated he is opposed
to this zoning.
John Cernicek, 1232 Woodsey Court, Southlake. Mr. Cemicek stated they were the first
people out there and stated they were not notified about the zoning change request until
last Saturday. They are opposed.
Mayra Cernicek, 1232 Woodsey Court, Southlake. Ms. Cemicek asked why they were
not notified? She commented that they pay their high taxes just like everyone else in
Southlake. They need to know what to look for fi'om the City when changes are being
proposed.
Jimmy Hale, 1234 Woodsey Court, Southlake. Mr. Hale stated he did not wish to speak,
but is opposed.
Glinda Kubicek, 1230 Woodsey Court, Southlake. Did not wish to speak but indicated
she is opposed.
W.R. Lightcap, 1206 Timberline Court, Southlake. Did not wish to speak but indicated
he is opposed.
Duard W. Turner, 1219 Timberline Court, Southlake. Did not wish to speak but
indicated he is opposed.
Tracy Willoughby, 1221 Timerline Court, Southlake. Did not wish to speak but indicated
she is opposed.
Regular City Council Meeting Minutes of December 7, 1999 Page 21 of 36
Sharon Ammerman, 1234 Timberline Court, Southlake. Did not wish to speak but
indicated she is opposed.
Daniel d. Lammers, 1219 Timberline Court, Southlake. Mr. Lammers did not wish to
speak but indicated this zoning change would be disruptive to the community, increase
traffic in an area with children and possible decrease of property values.
Rafael M. Trevino, 1228 ~ Timberline Court, Southlake. Did not wish to speak but
indicated he is opposed.
Lavro Mendoza, 1232 Timberline Court, Southlake. Did not wish to speak but indicated
he is opposed.
David Winters, 1220 Timberline Court, Southlake. Mr. Winters stated he owns property
in that location, 1-½ acres north of the subject property. He stated he is one of the people
who rent property on that street. He stated since 1987 when he pumhased the property,
John Boyle, City Attorney at the time, suggested there would be all stick-built homes on
that property. He stated currently there are sixteen stick-built homes on that property in
which he owns one. He stated the mobile homes are all non-conforming use and the Code
Enforcement Department is enforcing the life span of a non-conforming property. He
stated you couldn't sell those homes on a conventional loan. The majority of the mobile
homes on the property do not meet the zoning ordinance. All the lots except his are ½
acre. Mr. Boyle promised the property owners that there would be sewer there within ten
years; there is not. By definition, the area is a non-conforming use.
Councilmember Rex Potter asked Mr. LeVrier why he did not have a SPIN meeting on
this issue?
Mr. LeVrier stated the only way he can answer that is when the owner was looking at
purchasing the property, they came to the site and inquired about property and the zoning
and inquired about what the potentials were [that is what he was told] and that was the
basis which they used to purchase this property rather than put an option on the property
to purchase it. After they had purchased the property, Mr. LeVrier became involved in
the project. The reason there was no SPIN heating was that the neighborhood around the
property was trying to sell their property to other users that want to do the same thing.
From the onset of this endeavor, everything seemed very positive for this property. That
is his only answer.
Nancy Andrews, 508 Colleyville Terrace, Colleyville. Ms. Andrews stated she and her
husband purchased the property in March 1999. Prior to purchasing the property they
called the City and talked with someone in Planning and Zoning and told them where
their property was and that they were interested. She was told that the Master Plan for
that entire area was shown as hopefully going light industrial for the entire court. The
property on the comer, where Stowe's plumbing is already zoned light industrial, and
with the property next door to Stowe's being zoned to light industrial, they felt the
Regular City Council Meeting Minutes ofDecember 7,1999 Page22of 36
property they were interested in being adjacent to these two lots, according to that, the
City employee stated she did not feel that there would be a problem with pursing this
zoning in that area. Mr. Andrews stated they purchased the two lots based on what they
were told, and had them replatted into one lot with the intent of building a building for
their business. Mr. Andrews stated to the people who are present tonight that they are not
new to their area, they have leased property on East Continental Boulevard for the past
six years and are a low-key business with the employees being mostly off-site. The way
the building is being planned, she is hopeful that the residents will find that this is
something that will raise the property values instead of lowering the property values, and
will consider them an asset to that street rather than anything else.
Davis Fergerson, 1236 Timberline Court, Southlake. Mr. Fergerson stated obviously
they did not take the consensus of the residents before they went into this venture. None
of the residents that live down there even knew about this until last Saturday. He stated
the City did not notify the people in the area. The 200' notification area only included
one resident on each side of the lot. His main concerns are: If we let this zoning take
place, other businesses will come in and it will ruin this area for a residential
neighborhood. There are children who play on this street. We realize the business in
now on Continental Boulevard, but this is not Continental Boulevard. We don't want
commercial sites coming onto our road. He stated he is opposed to this case being
presented tonight.
Mayor Stacy stated he appreciates everyone who came tonight and expressed his sorrow
that everyone was not advised earlier. It is obvious now why they were not at the
Planning and Zoning Commission meeting; because they did not know about it.
Councilmember Patsy DuPre stated she appreciates the neighbors who came out tonight,
noting this is probably an outstanding business, but stated she is concerned for the
residents in that area. She stated she is opposed to the piece-meal zoning in that area.
She expressed that she is sorry for the owner, knowing she has gone to a lot of expense,
but she is not comfortable in approving this action tonight. Councilmember Edmondson
expressed the same comments as Ms. DuPre.
Motion was made to deny ZA 99-105, Zoning "S-P-l" Detailed Site Plan District with "I-
l'' Light Industrial District uses.
Motion:
Second:
Ayes:
Nays:
Denied:
Potter
Edmondson
Potter, Edmondson, Fawks, Kendall, DuPre, and Stacy
None
6-0 vote
Councilmember Ronnie Kendall commented on the fact that the residents
in the neighborhood did not get notification on this zoning change. She
stated according to the record that seventeen (17) notices were sent out
and only two responses were received. What happened to the other fifteen
notices who have not responded? Councilmember Edmondson expressed
Regular City Council Meeting Minutes ofDecember 7,1999 Page23of 36
that the state law is 200' notification area and that is why we use that
calculation when we notify for zoning cases.
Mayor Stacy stated perhaps the area should form a homeowners association with a
representation, so that they can be informed of what is going on in their neighborhood.
He stated we need to get a SPIN Representative for that area.
F.C. LeVrier stated, since it has come to light that there was a possible break-down in the
notifications, he asked if the Mayor and Council would amend their motion and allow
them to table this action, while they go ahead and try to communicate with the residents
about what they would like to build in that area and what the business actually does, and
that the development is a clean, quality development and it is not something that will
offend the residents in the area. He stated if the residents were still opposed, they would
withdraw their request. The residents present stated nothing would change their minds
about this action.
Agenda Item #6, Public Forum
Charlie Broadaway, 600 Bentwood Lane, Southlake. Mr. Broadaway approached the
City Council regarding City literature that referred to the Christmas Season as the
"holiday" and wanted to know who was responsible for this term being used rather than
using Christmas Season. He stated he feels someone is trying to censor Christmas
writings and he asked for a response from the City Council as to "who" and ''why" this
has happened.
Bill Spivey, 1520 Randol Mill Road, Southlake. Mr. Spivey approached the City Council
regarding his annual garage sale and the signage they used. Mr. Spivey stated he followed
the requirements of the Sign Ordinance and was concerned about the interpretation used
by the Code Enforcement Officer regarding this ordinance.
Agenda Item #7-A, Ordinance No. 480-317, 2nd Reading, (ZA 99-057), Rezoning and
Development Plan for Crown Ridge Addition.
Ordinance No. 480-317, 2nd Reading, (ZA 99-057), Rezoning and Development Plan for
Crown Ridge Addition on property legally described as Tracts 8,9, 18, and 19, situated in
the R.D. Price Survey, Abstract No. 992, and being approximately 64.43 acres. Current
zoning is "R-PUD" Residential Planned Unit Development District with an Amended
Zoning Request to "SF-1A" Single Family Residential District. Applicant: Huitt-
Zollares. Owner: Southlake/Solana, Ltd.
Planner Ken Baker stated fourteen (14) notices were sent to property owners within the
200' notification area and four (4) responses were received from: W..E. Larnoreaux, Jr.,
6967 Blackwood Drive, Dallas, in favor; Barbaara G. Larnoreaux, 6967 Blackwood
Drive, Dallas, in favor; Jim Makens, Copper Vine, J.V. 2300 Airport Freeway, #230,
Bedford, in favor; Marzell F. Evans, 9426 Braddock Road, Fairfax, VA. undecided. Mr.
Baker stated three responses were received from outside the notification area.
Regular City Council Meeting Minutes of December 7, 1999 Page 24 of 36
Zoning Administrator Karen Gandy noted the subdivision has fifty-three (53) lots and
that the details of the plat will be available with the preliminary plan.
PUBLIC HEARING:
Dick Anderson, 4553 North Yr~hite Chapel Boulevard, $outhlake. Mr. Anderson stated
the residents have not seen anything about the plat and drainage issues. He asked the
City Council to table this item until the plans are available and they get to see something.
Klm 0 'Brien, 4380 Shaddle Ridge Road, Roanoke. Ms. O'Brien stated she did not wish
to speak but wanted to wait until the applicant was present and could answer questions.
Pete and Julie Landesberg, 305 Bob Jones Road, Roanoke. They stated they did not wish
to speak but wanted to wait until the applicant was present to answer questions.
Public hearing closed.
Motion was made to table ZA 99-057, until the first City Council meeting in January
2000.
Motion:
Second:
Ayes:
Nays:
Approved:
Fawks
Kendall
Fawks, Kendall, DuPre, Edmondson, Potter, and Stacy
None
6-0 vote (To table)
Councilmember Gary Fawks stepped down during Item #7-B, citing "vested
interest."
Agenda Item #7-B, ZA 99-092, Site Plan for Southlake Marketplace.
ZA 99-092, Site Plan for Southlake Marketplace, Phase III, on property legally described
as Lots 5 and 6, Block 1, Southlake Crossing, Phase II an addition to the City of
Southlake, Tarrant Council, Texas, according to the plat recorded in Cabinet A, Slide
2425, Plat Records, Tarrant County, Texas, and being approximately 10.067 acres.
Current zoning is "C-3" General Commercial District. Applicant: Michael F. Twichell,
L. P., Owners: Drews Reatly Group.
City Planner Ken Baker noted that eight (8) notices were sent to property owners within
the 200' notification area and one (1) written response was received from R.B. Goode,
Route 1, Box 215H, Canton, Texas, in favor, "No Objection." A petition with eighty-six
(86) signatures was received on December 2, 1999, opposing this request. On November
4, 1999 the Planning and Zoning Commission approved the Site Plan Review Summary
No. 3, dated October 29, 1999 deleting Item #1.c (masonry construction), #2.a (parking
spaces), and #3 (bufferyards).
Regular City Council Meeting Minutes of December 7, 1999 Page 25 of 36
John Drews, 580 Commerce Street, Southlake. Mr. Drews stated he is the applicant and
is presenting the final phase of the Southlake Marketplace, Phase III. He noted as far as
the Site Plan Review Summary No. 4, they are still requesting variances as previously
approved by the Planning and Zoning Commission [a couple of them are minor] and he
stated he would be happy to answer questions. Mr. Drews reviewed the entire property
for Council, including the portion in Phase III. Mr. Drews referenced the letter submitted
to Planner Dennis Killough dated December 7, 1999 [attached hereto and included in the
minutes of this meeting].
Councilmember Debra Edmomdson stated, "I attended the SPIN meeting as an observer,
[I was asked to attend by residents] and Mr. Drews discussed the fact that he was
presenting the plan through P&Z with no variances, and I understand what you have done
with the tower and I think that is great." She stated she was very pleased to see a lot of
open space on the site and thanked Mr. Drews for that; it will make a good addition. She
stated, "I do have some huge concerns in particular with the Hobby Lobby building and
the way that it looks. I think since it is basically the size of Albertson's and the location
that it becomes the center piece of the development." Ms. Edmondson noted one concern
is the large amount of concrete tilt wall, it may not even be allowed under the ordinance.
She compared the building with the Tom Thumb Market that is being built, and noted
that there is so much brickwork on that store. She referenced the back of the Hobby
Lobby building that will be facing the residents and that is a concern. From an
architectural interest, it is simply a tilt-wall building.
Councilmember Rex Potter stated," The thing John, is that today we would never do the
cinder-block type construction and times have changed and expectations are higher. I
know that stucco is higher than concrete, but I was looking for a not predominately
stucco, but a fair mixture of stone and brick." Mr. Drews suggested different types of
construction.
PUBLIC HEARING:
Bill Stone, 15087 Pecos Drive, Southlake. Mr. Stone stated he is the SPIN #13
Representative and that the people of the area were notified and attended the SPIN
meeting where the issues expressed included lighting and landscaping.
Murteze Ali Nabalwalle, 103 Killdeer, Southlake. Mr. Nabalwalle expressed concerns
about the terms of the lease for Hobby Lobby being ten (10) years.
Stan Key, 105 Killdeer, Southlake. Mr. Key asked the City Council what there vision for
Southlake is and encouraged them to give careful attention to this site.
Terri Castro, 607 Stonebury Drive, Southlake. Ms. Castro thanked members of the City
Council and Mayor Stacy for letting the residents speak and be heard. She stated she is
very much opposed to the 55,000 s.f. commercial building that Hobby Lobby plans to
build in the Southlake Marketplace Addition. The area is very congested as it stands now.
She referenced the entire commercial site in that area. This site is disturbing to her and
Regular City Council Meeting Minutes of December 7, 1999 Page 26 of 36
all the other area residents. She stated they were never notified of the P&Z meeting
pertaining to this building. She asked why this building passed through the P&Z hands
down? She stated, "We are creating here in Southlake a traffic concern, not to mention
the noise. I suggest a building of this size should be located on SH 114."
Lynette Carter, 1808 Native Dancer Place, Southlake. Ms. Carter stated they are
currently building their residence in Southlake Woods Addition. She stated if the City
Council does put this structure in; please do something about the back of the building.
Antoine Larkins, 523 Indian Paint Brush Way, Southlake. Mr. Larkins stated he is
concemed about the lighting and the noise. He asked the City Council to keep those
issues in mind when voting on this issue.
Roseanne Swager, 605 Stonebery, Southlake. Ms. Swager stated during the SPIN
meeting that was held the developer stated he would not be asking for variances on this
project. She stated that if the building does go through, that it be an architecturally
designed property. Why can't we be like Highland Park if we are paying higher taxes in
Southlake?
Rick Bean, 513 Stonebury Drive, Southlake. Mr. Bean stated he believes that the
developer has the fight to develop that property. He stated they all knew that the building
would be built. He stated we have a high-bay warehouse building there. We need to do
something to lower the eve height to go with the building. He stated he feels the berming
and landscaping is critical. He asked Council to consider these issues.
Sue Patch, 610 Indian Paint Brush Way, $outhlake. Ms. Patch stated she feels the
building is an eye sore! She is strongly opposed to the architecture.
Julia Armish, 804 Native Dancer Place, Southlake. Ms. Armish stated when her family
moved to Southlake they were not expecting this high commercial area like Hobby
Lobby. You can see the Hobby Lobby from their back yard swimming pool. She stated
she is opposed to it.
Bennett Barcus, 603 Stonebury Drive, Southlake. Mr. Barcus stated he got the notice of
the SPIN meeting but did not get notice of the Planning and Zoning Commission
meeting. The graphic that they have seen is not acceptable. Obviously they have a fight
to develop their commercial property, but he is hopeful that they will look at something
like a Walgreens or that size building. He stated he is opposed to this plan.
Public Hearing closed.
John Drews stated he agrees to put stone ten feet (10') up the front of the building.
Councilmember Debra Edmondson stated, "I had asked you at the SPIN meeting if a
Hobby Lobby representative could be present." Drews stated he tried to get someone
from the store to be present, but this is their busy season and he was not able to get
Regular City Council Meeting Minutes of December 7,1999 Page27of 36
anyone here tonight. Councilmember Edmondson discussed the sign at the Hobby Lobby
store in Allen and the outside advertising on their sign. She stated she is not interested in
retailers advertising their wares on the outside of the building.
Councilmember Rex Potter stated the City has always planned for this site to be retail,
and stated what we have to do is to try and mitigate the look of the store, especially in the
back of the building. He stated he is pleased with the plan for the landscaping. Potter
said, "Economics does not work for me John, I would like to see you go back and try to
work on the back of the building as well as the front of the building." Potter asked Mr.
Drews if he could go back and look at the building again.
Mr. Drews stated they would comply with the new lighting ordinance.
Administrative Coordinator Malcolm Jackson stated he has to approve a lighting plan
before it comes to the Council.
Councilmember Edmondson stated she cannot support the Hobby Lobby store because
the construction of the building is proposed as tilt wall.
Councilmember Patsy DuPre made a motion to approve the request with variances,
however, the motion died for lack ora second.
Motion was made to table ZA 99-092, to the January 4, 2000 City Council meeting,
continuing the public hearing at that time.
Motion:
Second
Ayes:
Nays:
Approved:
Potter
Edmondson
Potter, Kendall, DuPre, Edmondson
Stacy
4-1 vote (to table to January 4, 2000 meeting)
Councilmember Gary Fawks returned to the Council table.
Agenda Item #7-C, Resolution No. 99-79, (ZA 99-102), SUP for Blue Bamboo
Chinese Bistro.
Resolution No. 99-79, (ZA 99-102), Specific Use Permit for the sale of alcoholic
beverages for on-premise consumption per Zoning Ordinance No. 480, Section 45.1 (1)
for Blue Bamboo Chinese Bistro, on property legally described as Lot 2, Block 1, 1709
Southlake Oaks Addition, an addition to the City of Southlake, Tan'ant County, Texas,
according to the plat recorded in Cabinet A, Slide 3231, Plat Records, Tarrant County,
Texas, and being approximately 1.8685 acres of land. Current zoning is "C-2" Local
Retail Commercial District. Applicant: Uni-Foods, Inc. Owner: 1709 Southlake Oaks
Ltd.
Planner Ken Baker presented this case stating that six (6) notices were sent to property
owners within the 200' notification area and no written responses were received. He
Regular City Council Meeting Minutes of December 7, 1999 Page 28 of 36
noted that due to the limited scope of this request and the fact that no changes have been
made to the previously approved site plan, no new review letter was generated. The
Planning and Zoning Commission approved this item (4-3 vote) during their November
4, 1999 meeting placing a time limit of seven years from the date of issuance of the
Certificate of Occupancy.
Michael Koo, owner of Blue Bamboo Chinese Bistro.
happy to answer questions of the Council.
Mr. Koo stated he would be
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve Resolution No. 99-79, (ZA 99-102), SUP for Alcoholic
Beverages for Blue Bamboo per the recommendation of the Planning and Zoning
Commission, limiting the permit to seven (7) years from the date of issuance of the
Certificate of Occupancy.
Motion:
Second:
Ayes:
Nays:
Approved:
Kendall
Potter
Kendall, Potter, Fawks, DuPre, Edmondson, and Stacy
None
6-0 vote
Agenda Item #7-D, ZA 99-094, Revised Concept Plan for Durham Elementary
School
ZA 99-094, Revised Concept Plan for Durham Elementary School, being legally
described as Lot 1, Block 1, Carroll I.S.D. No 1 Addition, an addition to the City of
Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide
2555 Plat Records, Tarrant Cotmty, Texas, and being approximately 30.475 acres.
Current zoning is "CS" Community Service District. Owner and Applicant: Carroll
Independent School District.
City Planner Ken Baker presented this case and stated fourteen (14) notices were sent to
property owners within the 200' notification area and no written responses were received.
On November 18, 1999, the Planning and Zoning Commission approved (6-0-1 vote)
subject to the Concept Plan Review Summary No. 2, dated November 12, 1999, requiring
the applicant to determine what would be required of them to come into compliance with
the new Lighting Ordinance before they go to City Council, and if they cannot come into
compliance, be prepared to state the reasons why they cannot come into compliance and
what steps they can take to try to alleviate the citizens' concerns.
Mark Daniels, Total Program Management, Inc. 860 W. Airport Freeway, Suite 101,
Hurst. Mr. Daniels stated at this time there is no sidewalk and we know it is on the Trail
Plan. The Board is considering this issue at this time knowing that a retaining wall would
have to be installed in order to accommodate the trail. He stated the P&Z asked them to
consider the lighting on the building. The neighbors to the south are having problems
with the lighting. They have talked to the neighbors and are considering wall packs on
Regular City Council Meeting Minutes of December 7, 1999 Page 29 of 36
the building to shield the light from the neighbors. They will keep the light at a down
pattern, which will shield the light. There was also a discussion about fence. They have
agreed to put in an eight foot (8') wooden fence, however, the neighbors did not want the
fence to be built, but would prefer the school to landscape the area. They are in the
process of preparing the landscape plans for bufferyards with trees and want Mr. Sandlin
to look at the plans before they submit those for final permit.
Councilmember DuPre asked if there was a time frame for completion of the landscape
plan. Mr. Daniels stated it should be completed by the middle of January.
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve the Revised Concept Plan for Durham Elementary School
subject to the Staff Review Summary #2 dated November 12, 1999, and accepting the
applicant's commitment to build the required Trail System sidewalk along Shady Oaks
after the trail is extended to the site by adjacent properties and accepting the applicant's
commitment to shield the wall packs and pole lights on site from neighboring properties.
Motion:
Second:
Ayes:
Nays:
Approved:
Kendall
Potter
Kendall, DuPre, Edmondson, Potter, Fawks, and Stacy
None
6-0 vote
Agenda Item #7-E~ ZA 99-104, Revised Concept Plan for Florence Elementary
School.
ZA 99-104, Revised Concept Plan for Florence Elementary School, being legally
described as Tracts 1F and 1G situated in the Jesse G. Allen Survey, Abstract No. 18, and
being approximately 14.25 acres. Current zoning is "CS" Community Service District.
Applicant: Shade Structures. Owner: Keller Independent School District.
Planner Ken Baker, presented ZA 99-104, noting that fifteen (15) notices were sent to
property owners within the 200' notification area and one (1) response was received from
K. Wayne Lee, DDFW Triangle Properties, 3220 West Southlake Boulevard, Ste. C,
Southlake, in favor. The Planning and Zoning Commission approved (7-0 vote) this case
subject to the Concept Plan Review Summary No. 3, dated November 12, 1999.
The applicant was not present for this case.
PUBLIC HEARING: No comments were received during the public hearing.
Motion was made to approve ZA 99-104, Revised Concept Plan for Florence Elementary
School subject to the StaffReview Summary #3 dated November 12, 1999.
Motion: DuPre
Second: Fawks
Ayes: DuPre, Fawks, Kendall, Edmondson, Potter, Stacy
Regular City Council Meeting Minutes of December 7, 1999 Page 30 of 36
Nays: None
Approved: 6-0 vote
Agenda Item #7-F, ZA 99-071, Site Plan for Versailles, Phase III
ZA 99-071, Site Plan for proposed Lot 1, Block 6, Versailles, Phase III, on prope~:y
legally described as a portion of Lot 2, Block 1, E.A. Smith Subdivision, an addition to
the City of Southlake, Tan'ant County, Texas, according to the plat recorded in Volume
388-154, Page 91 Plat Records, Tarrant County, Texas and being approximately 0.73
acres. Current zoning is "SF-20B" Single Family Residential District. Owner:
Versailles III, Ltd. Applicant: Dickerson Development, Inc.
Planner Ken Baker presented this case and stated ten (10) notices were sent to property
owners within the 200' notification area and three (3) responses were received from:
Katherine S. Barr, 1106 Fontaine Drive, Southlake, in favor; John F. Dickerson, 8333
Douglas, Suite 1300, Dallas, in favor; and Emily and William Alien, 1100 Fontaine
Drive, Southlake, opposed, "It was not represented to us at the time of purchase of our
home. We were told the sport court would be located in the lot by the pool. We are
opposed to the request because it could/does decrease the value of our home."
The Planning and Zoning Commission approved (7-0 vote) on November 18, 1999,
subject to the Site Plan Review Summary No. 3 dated November 12, 1999, deleting Item
#1 (allowing 20' throat width as shown).
Dwaine Flores, Washington and Associates, 500 Grapevine Hwy. Ste. 375, Hurst, Texas.
Mr. Flores stated they are working with Landscape Architect Keith Martin to save as
many trees as possible.
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve ZA 99-071, Site Plan for Lot 1, Block 6, Versailles, Phase
III, subject to the Staff Review Summary #3 dated November 12, 1999, and per the
Planning and Zoning Commission's recommendation (waiving required throat depth and
allowing 20' throat depth as shown).
Motion:
Second:
Ayes:
Nays:
Approved:
Kendall
DuPre
Kendall, DuPre, Edmondson, Potter, Fawks, and Stacy
None
6-0 vote
Agenda Item #7-G, ZA 99-103, Site Plan for Walgreen's Drug Store
ZA 99-103, Site Plan for Walgreen's Drug Store on property legally described as Tract 3
and a portion of Tract 3C situated in the W.R. Eaves Survey, Abstract No. 500, and being
approximately 2.260 acres. Current zoning is "C-2" Local Retail Commercial District.
Applicant: Wilson & Stonaker, L.L.C. Owner: Conner Lam.
Regular City Council Meeting Minutes of December 7,1999 Page31 of 36
Planner Ken Baker presented ZA 99-103 stating that six (6) notices were sent to property
owners within the 200' notification area and one (1) response was received from Robert
D. Farmer, Farmer Madison Turner I Ltd, 7898 Broadway #120, San Antonio, Texas, in
favor. A petition with sixty-one (61) signatures was received on November 18, 1999,
opposing the request. It was noted that the Planning and Zoning Commission denied
this item (6-1 vote) during their November 18, 1999 meeting.
Willliam Stonaker, Wilson & Stonaker, L.L.C. Post Office Box 1955, Grapevine. Mr.
Stonaker stated the proposed building would be 15,000 square feet on approximately two
acres. The building's exterior will be Austin stone on all sides. The Applicant requested
three variances which were denied by the P&Z Commission; but since has done a lot of
work with the neighborhood.
Phil Horco, with PSI, Scottsdale, Arizona; a Walgreen's Developer. Mr. Horco stated
the Walgreen's building is the first part of development of a larger parcel of land. He
noted there is also a "B" lot to the south of the Walgreen site that has been planned for
purposes of the curb-cut, but there have been no plans for a building on that site yet. He
stated they have been working with the surrounding neighbors on a proposal to restrict
the use of that property. Mr. Horco reminded the Council that this is not a request for
zoning but a request for Site Plan approval. The facts are the land is zoned for "C-2" and
it is in the Corridor Overlay District allowing for retail at the intersections. Walgreen's
has a sixty-year lease with the developers; however, can cancel in twenty (20) years and
in increments of five (5) years after that. The hours of operation for the store are 8:00
a.m. to 10:00 p.m. It is not a twenty-four (24) hour store. The project for the Site Plan
for Lot "B" will be presented to P&Z December 9, 1999 and is moving forward. Mr.
Horco noted the development exceeds all City requirements, including landscaping,
zoning, screening the entire area; they are providing 100' throat depth for stacking of
automobiles. The reason for half of the drive being on the adjacent property is that it was
at staff's direction per the City ordinance and subject to Council approval. Staff
suggested Walgreen's work with the adjacent neighbor in creating a shared driveway in
anticipation of future land use that may occur. With regard to elevations, the Applicant is
using all Austin stone throughout the project. There is a ten (10) foot loading screen wall
in the back of the property which is also Austin stone with masonry base. The standing
seam metal roof is a green color; consistent with the architecture in the community. He
commented on the three variances: 1.) 5-foot buffer; 2.) Acceleration lanes and stacking
lanes; and, 3.) Driveway locations. Mr. Horco stated Walgreen's would voluntarily meet
the following:
· Building height will not exceed 35 feet
· They will build a landscape berm to shield automobiles, subject to working out
with staffthe site-triangles
· They will meet the lighting ordinance
· They will provide a photometric plan
· They will dim the lights after 10:00 p.m. by 40%
· On-site traffic control -o they will provide speed humps and post a 5 mph sign
Regular City Council Meeting Minutes ofDeeember 7,1999 Page32of 36
Restrict the uses on the "B" lot to the uses in the existing "O-1" District with the
exception of leaving in veterinarian offices, professional offices, and financial
institutions. They will limit the uses on this lot through deed restrictions, subject
to the City Council approval as part of the plat.
PUBLIC HEARING:
Stan Key, 105 Killdeer Court, Southlake. Mr. Key requested again that the development
not have a lot of variances stating, "Our community did ask him to lower the building
height to 25-feet -- why do we need to have all the extra space by having the 35-foot
building height?" [It was noted that the 35-feet is the top of the tower only.]
Rosanne Swagger. Ms. Swagger had comments regarding the signs. She asked about the
lighting at midnight, and confirmed that the lighting would be off.
Bill Stone, SPIN #13. Mr. Stone stated he co-hosted a meeting with SPIN #16. He stated
ten or twelve neighbors were present. Their main issues were lighting and cut-through
traffic, but there were no major issues by the end of the meeting. There were no zoning
objections at this point.
Public hearing closed.
Motion was made to approve the Site Plan for Walgreen's Drag Store subject to the Staff
Review Summary #3 dated November 12, 1999; amending Item #2 (a) to also
acknowledge the applicant's request to relocate the plantings in the 5-foot bufferyard 'A'
at the southeast common access easement at Peytonville; accepting the applicant's
voluntary commitments ("Additional Stipulations and Conditions") presented at the
meeting and accepting additional restrictions voluntarily agreed to by the applicant
during the meeting to: 1) dim parking lot lighting by 30% to 40% after midnight; 2) turn
off tower lighting after midnight; 3) remove two parking spaces from each side of the
sidewalk at the northeast comer of the site in order to provide additional landscape
treatments (and possibly public art) to enhance the comer; 4) take care in locating the
sidewalk along Peytonville fight-of-way to avoid existing cedar elms, and 5) accepting
applicant's voluntary commitment to make application to rezone "Lot 'B' to the south to
a lesser intensity than the existing "C-2" District within 30 days of final plat approval.
Motion:
Second:
Ayes:
Nays:
Approved:
Edmondson
DuPre
Edmondson, DuPre, Potter, Fawks, Kendall, and Staey
None
6-0 vote
Mayor Stacy commended the applicants for their cooperation in working with the
residents in the commtmity.
Agenda Item #7-H, Request for Variance to the Sign Ordinance No. 704-A, for
Walgreen's Drug Store
Regular City Council Meeting Minutes of December 7, 1999 Page 33 of 36
Chief of Building Services Malcolm Jackson stated this appeal is to allow the tallest letter
in their name, the W, to be 26 inches high and the other letters sized accordingly. The
principal issue involved is their trademark logo has their name written in script. If the
largest letter is 12 inches, the lower case letters tend to be unreadable. Mr. Jackson stated
he agrees with the applicant.
Motion was made to approve the variance to the Sign Ordinance as requested for
Walgreen's Drag Store.
Motion:
Second:
Ayes:
Nays:
Approved:
DuPre
Kendall
DuPre, Kendall, Edmondson, Potter, and Stacy
Fawks
5-1 vote
Agenda Item #7 .Ir Ordinance No. 761, 2nd Reading, Amending Ordinance No. 682,
Relating to TIF Zone Number One
Ordinance No. 761, 2nd Reading, An ordinance amending Ordinance No. 682 relating to
the manner of appointment and terms of office of the members of the board of directors
of the Tax Increment Reinvestment Zone Number One of the City of Southlake;
providing that this ordinance shall be cumulative of all ordinances; providing a
severability clause; and providing an effective date.
Assistant to the City Manager Shelli Siemer presented Ordinance No. 761, 2nd reading,
noting Ordinance No. 682, was approved on September 23, 1997, establishing the
boundaries of the Reinvestment Zone and created the board of directors of the zone.
Some recent legislative changes allow for these amendments to the section related to the
T1RZ board appointments and terms of office. Also, these revisions reflect issues
identified over the past two years related to the TIRZ Board appointment process. The
changes are outlined in the ordinance, including: 1) Each board member serves at the will
and pleasure of the governing body that appointed them to the board, and may be
removed by a majority vote; 2) Clarifying that the TIRZ Board members who are also
City Councilmembers shall serve until their term of office as a City Councilmember
expires. The ordinance also changes the terms of office of the board members to two
years instead of three years.
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve the 2nd reading of Ordinance No. 761, as presented.
Motion:
Second:
Ayes:
Nays:
Approved:
Edmondson
DuPre
Edmondson, DuPre, Potter, Fawks, Kendall, and Stacy
None
6-0 vote
Regular City Council Meeting Minutes of December 7, 1999 Page 34 of 36
OFFICIAL MINUTES- NOT APPROVED BY THE CITY COUNCIL
Agenda Item gl0-C, Authorize Installation of 4-Way Stop Signs at Brumlow/South
Carroll Avenue and Continental Boulevard.
Director of Public Works Ron Harper stated the 4-way stops at Brumlow/South Carroll
and Continental Boulevard intersections were studied by Lee Engineering for warrants in
June 1999. The intersection did not have the traffic at the time to justify a multi-way stop
installation; however, there was a sight distance issue that caused Lee Engineering to
recommend the installation. There have been several minor accidents recently that could
have been prevented by this installation. The Director of Public Works is authorized to
install any traffic control device if warranted. Past practice has been to bring non-
warranted or sensitive issues to Council for their consideration.
Councilmember Fawks asked if there was sufficient space at the intersection to make
some improvements? Harper stated he would have to extend culverts to make
adjustments.
Councilmember Ronnie Kendall questioned the number of accidents. She stated she has
a problem with the stop signs as there will be cars thirty deep in the mornings.
Councilmember Patsy DuPre stated, "I understand Ronnie you saying that, but most of us
people in the morning are making a right turn at the stop sign as opposed of going
through the intersection. I live at the west side of White Chapel and Continental
Boulevard and I don't think that slight delay bothers people that much. I am concemed
that the realignment of Brumlow and South Carroll has created this hazard and has added
to the accidents to that area. In the evening people coming fi:om Brumlow getting onto
Continental Boulevard. DuPre asked if traffic control devices could be removed once
they are put in, if they do not improve a situation? City Attorney replied, "yes".
Harper noted that the traffic count warrants did not justify a traffic control device as of
June 1999. If Council would feel more comfortable, the counts could be redone.
Councilmember Fawks stated he agrees with Ms. Kendall's observation in that a 4-way
stop will have a long line of cars in that area during rush hour. Fawks suggested more
study and some more alternatives.
No action was taken on this item.
Agenda Item #12, Adjournment
Mayor Rick Stacy adjourned the meeting at 2:10 p.m.
Mayor
ATTEST:
Regular City Council Meeting Minutes of December 7, 1999 Page 35 of 36
Sandra L. LeGrand ~ ol ~ ~ ~
City Secretary ~:~ ~t1 ] ~
.~ 0 '.. .,..~ ~
N:\City SecretaryhMINUTES\cc-min- 12-7-9~$f~'.,0,,.~,.0.''' ~cn~x~
Regular City Council Meeting Minutes of December 7, 1999 Page 36 of 36
LAW OFFICES OF
ARLEN D. "SPIDER" BYNUM, P.C.
A PROFESSIONAL CORPORATION
HAMPTON COURT
4311 OAK LAWN AVENUE, SUITE 444
DALLAS, TX 75219 -2339
(214) 559 -0500 _ Q
ARLEN DEAN (SPIDER) BYNUM O�C V
DAVID A HARRIS t
CLIFTON M FREEMAN FAX (214) 526 -3805
December 7, 1999
Billy Campbell, City Manager
City of Southlake COPY
1725 E. Southlake Blvd. CtultiaC,
Southlake, Texas 76092
Re: Zoning Board of Adjustments
Dear Billy:
The purpose of this letter is to advise you that I am resigning my position on the City of
Southlake Zoning Board of Adjustments.
Please bring this resignation to the attention of the Council so that they can appoint someone
to fill this position.
If you'd like to discuss the above, please contact me.
Sincerely,
41 Ibli
David A. Hams
DAH /cll
Y r
CONFLICT OF INTEREST AFFIDAVIT
THE STATE OF TEXAS §
...MINTY OF 1
§
I, q„ ACS as a member of the i�1 C�yN c , make this affidavit
and hereby on oat state the following: I have a substantial interest in a business entity or real property as defined in
Chapter 171, Texas Local Government Code, and a vote is to be taken or a decision is to be made that will have a
special economic effect on this business entity or real property.
The agenda item affecting this business entity or real property is:
COMPLETE (A) or (B): (A) The business entity is i re7 L L 94 � y k - c (name); or
(B) The real property is located at:
I have a substantial interest for the following reasons: (check all which are applic ble)
�lvf Ql �
Ownership of 10% or more of the v o i ng sto or charec of th business entity.._
Ownership of 10% or more or $15,000 or more of the fair market value of the business entity.
Funds received from the business entity exceed 10% of gross income for the previous year.
Real property is involved and I have an equitable or legal ownership of the property with a fair
market value of at least $2,500.
A relative of mine has a substantial interest in the business entity or real property that would
be affected by a decision of the public body of which I am a member.
Upon filing of this affidavit with the City Secretary, I affirm that I will abstain from voting on any decision
involving this business estity or real property and from any further participation on this matter by discussion or debate.
Signed this / day or , 1997.
'' of f . ci .
lui\J State of LC'
County of , ,� ; ;�. t §
/ efore me / / J '4 i1; on this day person 11y \ appeared
,1((,,;,J' known to me (or proved to me on the oath of or
through ) (description of identity card or other document) to be the pers whose name is
subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and
consideration therein expressed.
Given under my hand and seal of office this 7 day of 4 .
(SEAL)
Nota Public in and for the State of Texas
H: \ LIB R4RY\Municipal\ MERGE \ConflictoflnterestA tTidavit.wpd
brews Realty Group
Real Estate Investment
and Development
December 7, 1999
VIA FACSIMILE
Mr. Dennis Killough
Senior Planner
City of Southlake
1721 E. Southlake Blvd., Suite 100
Southlake, Texas 76092
Re: ZA99 -02 Site Plan Review
Summary No. Four
Dear Dennis:
Regarding Review No. Four, we have the following comments. In order:
1.a. The reason we are requesting a variance for the columns is that wrapping the painted metal columns more than
proposed results in a substantially different look than already exists in the current phases of the shopping
center. Tonight we are bringing color display boards that show how the columns look in the existing phases.
With this variance the new buildings will be more compatible with the existing phases.
1 .b. Articulation Charts
Elevations for Retail B and Hobby Lobby P.7B -14 - As the chart indicates, with one exception, these buildings
as proposed meet the articulation requirements. However, at the November 29 SPIN meeting several
homeowners expressed a desire for us to reduce the height of the Hobby Lobby tower and "soften" the look
of the front facing of Hobby Lobby, making it look more like Albertsons front. We agreed with these
suggestions and since then have come up with an alternative design that is in my opinion a significant
improvement over the previously submitted Hobby Lobby design. The tower height has been reduced from
47 feet to 33 feet and the entrance and sign band are now more compatible with the existing phases of the
shopping center as well as the other buildings being built in Phase III. We will bring a color elevation board
tonight that shows the alternative design. Although this new front design provides a much better overall
appearance, it will not meet the articulation as well as the previously submitted design. I think, after the City
Council sees the difference, that they will agree an articulation variance allowing the new design is preferable.
Elevations for Retail A - P.7B -15 - Given the "articulated" appearance provided by the angular shape of this
building and its three towers, we request a variance for the minor variations that exist with articulation.
Elevations for Retail C - P.7B -16 - This retail building would completely articulate per the ordinance if the
covered walkways over the Front, Left and Right facings did not "penalize" us for the articulation provided
on the facing walls behind the sidewalk they cover. The building definitely has the "articulated" look desired
by the ordinance. Also, we are putting mechanical equipment in a screened area on the ground. This will
provide a low profile attractive building that is compatible with the rest of the shopping center.
1.c. The walls where concrete tilt wall is used will be finished with a "stucco type" coating that will provide a
superior appearance when compared to the concrete blocks that were used on the prior phases.
580 Commerce Street, Suite 400 • Southlake, Texas 76092 -9113 • Telephone: (817) 251 -2258 • Metro: (817) 329 -1684 • Fax: (817) 416 -8418
2.a. Variance requested as provided for in the Zoning Ordinance.
2.b. Ok
3. This variance request allowing relocation of the bufferyards is needed given the phased development of the
shopping center.
4. Drawings will be provided as requested.
5. Maintenance Agreement with adjacent residential developer is acceptable.
6. Acceptable.
Finally, regarding citizen concerns about traffic and safety, one of the benefits of Hobby Lobby rather than other retail
stores being the anchor tenant in this final phase is the relatively low traffic generated by Hobby Lobby. Although their
building is the same size as Albertsons, based on industry averages, they will generate only 30 to 35% of the traffic that
Albertsons does. Also, most of their traffic occurs during the day rather than at heavy drive times. Their hours are
typically 9am to 8pm Monday - Saturday and 12 -6 on Sundays; although, during the holidays, at some of their stores they
are open until 9. All deliveries are made during the times the store is open, typically in the late morning or early
afternoon. For these reasons Hobby Lobby is a much lower impact store than almost all other potential anchors for this
type of shopping center.
If you have any questions or comments, please let me know.
Age Sincerely
1111 NA
I n 0 .
II ews Realty - • I II
II evelopment Manager
JD /lsb
. City of Southlake, Texas
MEMORANDUM
December 3, 1999
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (ext. 772)
SUBJECT: Authorize the Mayor to enter into a renewal with Minors Landscape Services,
including Change Orders #1 and #2, additional facilities, for mowing of City
parks and facilities
Action Requested: City Council authorization for the Mayor to enter into a renewal with Minors
Landscape Services of Fort Worth, Texas for mowing of City parks and
facilities, including Change Orders #1 and #2, additional facilities, for
$68,412.86.
Background
Information: The FY 1999 -2000 Parks and Recreation Division Budget contains a line item
amount of $130,000 for contract mowing and landscape maintenance of City
parks, City facilities, City rights -of -way and medians (50 acres), State rights -
of -ways for FM 1709 and Highway 114 (81 acres), and Town Square public
areas (1.5 acres).
The 1999 mowing contracts for State right -of -way mowing (VMC Landscape
Management), City right -of -way mowing (French Landscape Management),
and Town Square public areas (Landscape Resources Incorporated) expired
on October 31, 1999. City staff needs to seek new bids on the State right -of-
way and City right -of -way 2000 mowing contracts. The Town Square public
areas contract for FY 2000 was renewed with Landscape Resources
Incorporated for $14,749.12.
The 1999 contract for City parks and facilities with Minors Landscape
Services also expired on October 31, 1999. However, the approved contract
provides for two (2) twelve -month renewals. These renewals allow for
factoring inflation and the inclusion of additional properties, but the total
percentage increase must not exceed twenty -five percent (25%) of the
original contract amount.
The bid opening for this contract was held on April 20, 1999. Four (4)
vendors submitted bids for this project, of which three (3) met the criteria for
consideration. Minors Landscape Services submitted the low bid in the
amount of $45,420.50, plus Alternate #1 of fire ant treatment at $10,062.36,
for a total bid price of $55,482.86. The City Council awarded the contract
for mowing services and Alternate #1 at the May 4, 1999 meeting (5 -0).
ger I
Billy Campbell, City Manager
December 3, 1999
Page 2
Change Order No. 1, dated May 5, 1999, added the Department of Public
Safety future site north of F.M. 1709 and east of Randol Mill Avenue.
Change Order No. 1 totaled $2,275.00, a four percent (4%) increase.
Change Order No. 2 adds the following properties into the contract for the
next twelve (12) month period:
• Bicentennial Park Phase II - thirty -one (31) cycles at $285.00 per cycle,
totaling $8,835.00.
• The Coker Property, located at the southeast corner of Foxfire and
Lonesome Dove Road - thirteen (13) cycles at $140.00 per cycle, totaling
$1,820.00.
Change Order No. 2 totals $10,655.00 (a nineteen (19 %) increase), bringing
the total contract amount for the next twelve (12) month period to
$68,412.86. The total of Change Orders No. 1 and 2 increase the original
contract total by twenty -three percent (23 %).
City staff is satisfied with the performance of Minors Landscape Services
over the six (6) month contract period, and there was no percentage increase
in the service costs from the original contract amount.
Financial
Considerations: The FY 1999 -2000 Parks and Recreation Budget allocates $130,000.00 for
contract mowing services. Authorization of the renewal of the contract with
Minors Landscape Services for $68,412.86 leaves an unencumbered balance
of $61,587.14 for the other three (3) contracts.
The FY 2000 Town Square public areas contract totals $14,749.12, leaving
an unencumbered balance of $46,838.02 for the remaining two (2) contracts.
The FY 1999 total for these two (2) contracts was $21,989.00, and City staff
is confident that the FY 2000 contracts for the remaining items will fall
within the unencumbered balance.
Citizen Input/
Board Review: The City Council authorized the Mayor to enter into a contract with Minors
Landscape Services at the May 4, 1999 meeting on Consent agenda (5 -0).
Legal Review: The City Attorneys have reviewed the contract for compliance with
applicable laws and procedures.
S84
•
Billy Campbell, City Manager
December 3, 1999
Page 3
Alternatives: Alternatives include the following:
• Withhold authorization to renew the contract with Minors Landscape
Services and proceed to open the bidding process prior to awarding a
contract for these services.
Supporting
Documents: Supporting documents include the following items:
• Copy of the renewal contract with Minors Landscape Services.
Staff
Recommendation: Place as an item for consideration for the City Council to authorize the
Mayor to extend the contract for annual City owned parks and facility
mowing services with Minors Landscape Services in the amount of
$68,412.86.
KH
C&3
City of Southlake, Texas
MEMORANDUM
December 3, 1999
To: Billy Campbell, City Manager
From: Ron Harper, Director of Public Works
Subject: Authorize award of bids for Gypsum Board, Glazing, Mechanical,
Electrical, Fire Sprinkler, Scaffolding, Metal Stairs, Fiber - reinforced
Plastic, Roofing, Exterior Insulation Finish, Joint Sealants, Doors,
Finish Carpentry, and Terrazzo Flooring for Town Hall, and to
reject bids for Masonry.
Action Requested: Authorize the award of bids for various sub - trades for the
construction of Town Hall and reject bids for Masonry.
Background The City opened bids for various elements of the Town Hall
Information project on November 9, 16, and 30, 1999.
There were a total of 15 bid packages advertised during this period.
In reviewing the bid tabulations, you may notice that several of the
projects only had a single bidder. There are several reasons for
this. First, this is a large project and many bidders did not have the
resources to perform the project. Second, a commitment to
meeting the project schedule was a requirement, and bidders were
not willing or able to commit to this schedule. Even on most of the
projects where a single bidder responded, the costs were within
project parameters.
Several of the bid packages need some additional explanation.
Gypsum Board/Ceiling Systems — three alternates were proposed
for this project, all of which would provide an enhancement and
upgrade to the ceiling designs and construction. Staff recommends
acceptance of the alternates (cost $3,628).
Electrical System — An alternate was proposed which would
provide an enhanced lighting package on the interior perimeter of
the building. This would provide for recessed down lights in lieu
5D -1
City of Southlake, Texas
of standard 2'x 4' flow fluorescent fixtures. Staff recommends
acceptance of this alternate (cost $65,029).
Finish Carpentry and Millwork — Two alternates were proposed
which would provide for enhancements to ceiling areas (consistent
with alternates for Gypsum Board/Ceilings) and providing a better
grade and finish of woodwork in the Council Chambers. (Staff
recommends acceptance of these alternatives. Cost $42,332). The
total bid for this package exceeded the cost estimate by
approximately $288,000. The recommended alternates account for
a portion of this. In addition there is millwork and cabinetry that
will be funded out of the FF &E budget approved by Council
($1,400,000). The actual overage is approximately $140,000 and
is available from the project contingency account.
Doors Frames and Hardware — This item was approximately
$108,000 over the estimate. Due to timing Staff recommends that
this item be awarded at this time since re- bidding will probably not
result in significant savings. The funds are available in the project
contingency account.
Masonry and Cast Stone — This item was bid approximately
$572,000 over estimate. The Construction Manager has reviewed
the bid and has found several areas where the bid prices were out
of line with known prices. The Construction Manager feels that
there is good reason to re -bid this item in order to obtain fairer
prices. Staff recommends that the bid for Masonry and Cast Stone
be rejected.
Financial
Considerations: The individual bid tabulations for each project is attached. Staff
is recommending that 14 projects be awarded for a total of
$5,324,462. The equivalent estimate for these packages is
$5,139,652. The difference $184,810 will be funded out of the
project contingency account and the FF &E budget.
It is important to note that this project is still anticipated to be
within budget ($10,890,000 construction cost). Attached is an
Overall Budget Analysis sheet that reflects this information.
At this time contracts have been awarded in the amount of
$2,644,223 versus a budget of $2,692,552.
If all the bids proposed are awarded as recommended, the city will
have awarded bids for $7,695,592. This represents almost 80% of
the total bids to be awarded for this project.
5D -2
City of Southlake, Texas
Citizen Input/
Board Review: None.
Legal Review: None.
Alternatives: Council can approve the award of bids as recommended by staff
or can modify any of the recommended alternatives. An
addition, council can instruct staff to re -bid any of the projects.
Supporting
Documents: Bid Tabulations
Overall Budget Analysis
Bid Award Summary
Staff
Recommendation: Staff recommends that this item be placed on the December 7,
1999 agenda. Staff recommends that all bids be awarded as
described and that the Masonry and Cast Stone bid be rejected
and that staff be instructed to re -bid this item.
to r Ron H.
Director of Public Works
5D -3
SOUTHLAKE TOWN HALL - OVERALL BUDGET ANALYSIS 12/1/99
BID PACKAGE DESCRIPTION BUDGET BUDGET CONTRACT TOTAL CONTRACT
TOTAL LOW BID TOTAL
STREET CLEANING $21,000 1 $21,000
HOISTING /CRANE /EQUIPMENT $50,000 , $50,000
PERIMETER PROTECTION $25,000 $25,000
DUMPSTERS $25,000 $25,000
DUST PROTECTION $38,000 $38,000
FLOOR OPENING PROTECTION $7,600 $7,600
TEMPORARY WINDOW /PROTECTION $12,500 $12,500
CAST STONE PROTECTION $9,625 ! $9,625
CLEAN EXTERIOR SKIN 1 $4,111 $4,111
BELOW GRADE WATERPROOFING $13,340 $15,000 $15,000
SIGNAGE $12,521 $12,521
WINDOW TREATMENT $19,536 ! $19,536
EXCAVATION $126,345 $109,1011 $109,101
CONCRETE & FORMING $882,259 $989,730 $989,730
ELEVATORS $148,920 $131,100 $131,100
ELEVATOR PROTECTION & OPERATOR $45,800 $45,800
STEEL $1,063,313 $933,846 $933,846
UNDERSLAB PLUMBING $53,705 $51,328 $51,328
UNDERSLAB ELECTRICAL $17,327 $15,000 $15,000
BRICK - SUPPLY ONLY $114,250 $126,025 $126,025
BRICK PROTECTION $2,400 $2,692,552 $2,400 $2,644,223
MASONRY & CAST STONE $1,998,350 1 $1,998,350
GYPSUM BOARD /CEILING SYSTEMS $821,315 $783,8531 $783,853
GLAZING SYSTEMS $376,434 $310,840 $310,840
MECHANICAL/PLUMBING SYSTEMS $1,197,580 $1,178,5331 $1,178,533
ELECTRICAL SYSTEMS $761,409 $764,617 $764,617
FIRE SPRINKLER SYSTEMS $118,435 $102,047 $102,047
SCAFFOLDING SYSTEMS $162,500 $145,204 $145,204
METAL STAIRS $223,584 $202,952 $202,952
FIBER REINFORCED POLY $51,000 $46,354 $46,354
BUILT -UP METAL ROOFING $204,113 $188,417 $188,417
EXTERIOR INSULATION FINISH SYSTEM $65,280 $63,200 $63,200
JOINT SEALANTS $68,340 $64,300! $64,300
DOORS, FRAMES, & HARDWARE $255,267 $363,700 $363,700
FINISH CARPENTRY & MILLWORK $678,629 $966,910
TERRAZZO FLOORING $155,766 $5,139,652 $143,535, $143,535 $5,324,462
HANDRAILS $142,200 1 $142,200
CERAMIC TILE $53,221 _1 $53,221
PAINTING & VINYL WALLCOVERING $173,134 1 $173,134
ACOUSTICAL WALL PANELS $50,000 1 $50,000
CARPET & RESILIENT BASE $129,967 $129,967
METAL TOILET COMPARTMENTS &
ACCESSORIES, FIRE EXTINGUISHERS &
CABINETS $32,135 $580,657 $32,135 $580,657
SUBTOTAL $10,411,211 $7,695,5921 $10,547,692
CONTINGENCY $478,789 $342,308 $342,308
CONSTRUCTION BUDGET $10,890,000 $10,890,000
OVER/UNDER 1 $0
5D -4
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Town Hall Bid Award Summary
Item Low Bidder Amount
Gypsum FCS $783,853.00
Glazing Jennings 310,840.00
Mechanical Berger Engineering 1,178,533.00
Electrical Mills Electric 764,617.00
Fire Sprinkler Mutual 102,047.00
Scoffolding MDM Scaffolding 145,204.00
Metal Stairs Irwin Steel 202,952.00
Fiber Reinforced DEC 33,377.00
Plastic (Supply)
(Installation) FCS 12,977.00
Roofing Supreme Systems 188,417.20
Exterior Insulation Triangle Plastering 63,200.00
Finish
Joint & Sealants North Texas 64,300.00
Waterproofing
Doors University Building 363,700.00
Specialties
Finish Carpentry FCS 966,910.00
Terrazzo Flooring American Terrazzo 143,535.00
$5,324,462.20
5D -20
City of Southlake, Texas
MEMORANDUM
December 3, 1999
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Approval of the Five (5) Year Parks Capital Improvement Program for FY 2000
through FY 2004, including FY 1999 -2000 Capital Improvements Budget.
Action Requested: City Council consideration of the five (5) year Parks Capital Improvement
Plan (CIP), including the FY 1999 -00 Parks Capital Improvements Budget.
Background
Information: At the time of approval of the Parks Five (5) Year CIP by SPDC at their
October 26, 1998 meeting, staff committed to annually reviewing and
refining project costs for factors such as inflation, clearer definition of
project scope, etc. Staff has been working on the revision process, and now
seeks approval of the refinements and the Parks Capital Improvement Budget
for FY 1999 -2000.
SPDC and the Parks and Recreation Board prioritized ten (10) capital
projects at the September 27, 1999 joint meeting, and the Parks and
Recreation Board prioritized the remaining projects at their October 11, 1999
meeting.
Staff took this direction and incorporated the prioritization into the Proposed
Parks Five (5) Year CIP and the FY 1999 -2000 Parks Capital Improvements
Budget. The proposed Capital Improvements Plan was considered by SPDC
at their November 1, 1999 meeting. At this meeting, several changes were
made to the proposed plan, including allocation of $1.25 million over three
years towards the proposed Carroll ISD natatorium, and changes in funding
regarding a Recreation /Teen Center.
Initial considerations in the development of the CIP included:
• a projection for sales tax growth of 15% per year,
• maintaining the existing bond issuance schedule of FY 2001 and FY
2003,
• the award of a $500,000 indoor grant from TPWD for the construction
of a Community Center,
• Joint Use allocations of $20,000 every other year, and Matching Funds
Program at $100,000 each year.
The CIP was not approved in its entirety at the November 1, 1999 meeting
with the Board wanting to discuss it further in December. The Board did
approve the FY 2000 and FY 2001 projects, and the allocation of funding
10 X -1
Billy Campbell, City Manager
December 3, 1999
Page 2
towards the proposed joint use natatorium. Included in this packet is the 5-
Year CIP as determined by SPDC at their November 1, 1999 meeting.
Subsequent to this meeting, staff has undertaken an extensive review of all
SPDC expenditures, from inception of SPDC to September 30, 1999, and
estimated outstanding expenditures to complete projects in progress or
planned, and outstanding debt payments for land acquisition. We are also
looking at various scenarios for additional debt issues. Finance Director
Sharen Elam has worked with the City's financial advisor, Jim Sabonis of
First Southwest, to analyze debt capacity based on three approaches, which
could generally be described as aggressive, moderate, and conservative.
Sharen will discuss the scenarios and the assumptions of each in detail with
SPDC at their board meeting on Monday, December 6, 1999. Additionally,
each scenario will be analyzed using the 15 % per year sales tax growth rate
currently assumed, and a more conservative estimate of 10% per year sales
tax growth.
The information for these scenarios will be presented to the SPDC at a work
session prior to their meeting on Monday, December 6, 1999. SPDC is
expected to consider and approve the 5 -Year Parks Capital Improvements
Plan for FY 2000 though FY 2004 at their December 6 meeting. The
approved CIP will be brought to the Council at their December 7 meeting for
their consideration and approval.
Financial
Considerations: The Parks Five (5) Year CIP allocates approximately $14 million in project
expenditures over a five (5) year period from FY 2000 through FY 2004.
Citizen Input/
Board Review: SPDC and the Parks and Recreation Board prioritized ten (10) projects at the
joint meeting held on September 27, 1999. A follow -up prioritization of
twenty -six (26) total projects was approved by the Parks and Recreation
Board at their October 11, 1999 meeting on Regular agenda (7 -0). The
refined Five (5) Year Parks CIP, including the FY 1999 -00 Parks Capital
Project Budget, were based on this prioritization and presented to SPDC.
SPDC discussed the proposed Parks Five (5) Year CIP at their October 25,
1999 meeting. Desiring to have more members in attendance prior to
approval, the Board provided staff with feedback and tabled consideration of
the proposal (4 -0). At this time the Board requested a Special Meeting for
November 1, 1999 to consider the Parks CIP. The attached CIP is the result
of this meeting as discussed previously, and the SPDC will consider, and is
expected to approve the 5 -Year Parks CIP at their December 6 meeting.
N:\Parks & Recreation \BOARDS \CC\ParksCIP- 00.doc
/0/&&
Billy Campbell, City Manager
December 3, 1999
Page 3
There are a number of adults and teens that are expected to be at the SPDC
meeting and the City Council meeting to voice their concerns regarding the
Recreation /Teen Center project.
Legal Review: Not Applicable.
Alternatives: Alternatives include the following:
• Disapproval of the 5 -Year Parks Capital Improvements Plan for FY 2000
through 2004, including the FY 1999 -2000 Parks Capital Improvements
Budget.
Supporting
Documents: Supporting documents include the following items:
• Copy of the Five (5) Year Parks CIP, including the FY 1999 -00 Parks
Capital Improvements Budget, as determined by SPDC at the November
1, 1999 meeting.
Staff
Recommendation: Place as an item on the December 7, 1999 City Council meeting agenda to
consider the Five (5) Year Parks CIP, including the FY 1999 -00 Parks
Capital Improvements Budget.
i/
KH
N:\Parks & Recreation \BOARDS \CC\ParksCIP- 00.doc
K -3
PARK BOARD PROJECT PRIORITIZATION - October 11, 1999
(1) Continental Trail Phases I and II
(2) Bob Jones Trail Head Improvements
(3) Teen Center Study
(3) Capping Wells at Bob Jones Park
(3) Bleachers
(3) Two Game Fields and Lighting (4,5,10) at Bicentennial Park
(4) Bob Jones park Development
(4) Nature Center Improvements
(4) Smith Park Planning and Phase I Improvements
(4) On -Road Signage
(5) Loop Trail Durham /CJHS /Bicentennial Park
(5) In -Line Hockey Court Cover
(6) Girls Softball Complex
(7) Koalaty Park Phase I
(8) Smith Park Construction
(8) Recreation Center Planning
(9) Recreation Center Construction
(10) Koalaty Park Phase II
(11) Noble Oaks Park
(12) Lonesome Dove Playground Improvements
(13) Equestrian Facilities at Bob Jones Park
(14) Portals
(15) Senior Activity Center Parking
(16) Sheltonwood Phase I
(17) Aquatic Center Planning
(18) Aquatic Center Construction
10,
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Capital Improvements Plan - FY 1999/2000
Beginning Fund Balance $752,750
FY 99 Reallocation -Teen Center Planning $150,000
FY 99 Reallocation- Koalaty Park Planning $10,000
Interest Earnings $125,000
TPWD Grant Proceeds $250,000
Operating Funds Transfer $500,000
Total Beginning Fund Balance $1,787,750
(1) Continental Phase I and II trail construction $320,000
(2) Bob Jones Trail Head Improvements $16,000
(3) Teen Center Study $10,000
(3) Capping Wells at Bob Jones Park $20,000
(3) Bleachers $11,000
(3) Two Game Fields and Lighting (4,5,10) at Bicentennial Park $200,000
(4) Smith Park Planning and Phase I Improvements $50,000
(8) Recreation Center Planning $500,000
Matching Funds Program $100,000
Joint Use Projects $20,000
Special Protects $50,000
TOTAL PROJECTS $1,297,000
Total Ending Balance $490,750
/01.0 FY 2000 and 2001 Approved by SPDC 11/1/99
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Capital Improvements Plan - FY 2000/2001
Beginning Fund Balance $490,750
Interest Earnings $175,000
Operating Funds Transfer $500,000
Bond Proceeds $4,400,000
Total Beginning Fund Balance $5,565,750
(4) Bob Jones Park Development $1,810,000
(4) Nature Center Improvements $100,000
(4) On -Road Signage $10,000
(6) Girls Softball Complex $900,000
Recreation (Teen) Center $1,500,000
Joint Use /Natatorium $500,000
Matching Funds Program $100,000
Special Projects $50,000
TOTAL PROJECTS $4,970,000
Total Ending Balance $595,750
lopil
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Capital Improvements Plan - FY 2001/2002
Beginning Fund Balance $595,750
Interest Earnings $125,000
Operating Funds Transfer $500,000
Total Beginning Fund Balance $1,220,750
(7) Koalaty Park Phase I $250,000
(8) Smith Park Construction - Phase II $300,000
(5) Loop Trail Bicentennial /Durham /Cj $230,000
Matching Funds Program $100,000
Joint Use Projects /Natatorium $520,000
Special Projects $50,000
TOTAL PROJECTS $1,450,000
Total Ending Balance (229,250)
IOK•l
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Capital Improvements Plan - FY 2002/2003
Beginning Fund Balance (229,250)
Interest Earnings $175,000
Operating Funds Transfer $500,000
TPWD Grant Proceeds $500,000
Bond Proceeds $5,500,000
Total Beginning Fund Balance $6,445,750
(9) Recreation Center Construction $5,500,000
(10) Koalaty Park Phase II $250,000
Matching Funds Program $100,000
Joint Use /Natatorium $250,000
Special Protects $50,000
TOTAL PROJECTS $6,150,000
Total Ending Balance $295,750
!0 %'49
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Capital Improvements Plan - FY 2003/2004
Beginning Fund Balance $295,750
Interest Earnings $125,000
Operating Funds Transfer $500,000
Total Beginning Fund Balance $920,750
(11) Noble Oaks Park $280,000
(12) Lonesome Dove Playground Improvements $125,000
(14) Portals $50,000
(15) Senior Activity Center Parking Lot Expansion $30,000
(16) Sheltonwood Phase I Development $300,000
(17) Aquatic Center Planning $290,000
Matching Funds Program $100,000
Joint Use Projects $20,000
Special Projects $50,000
TOTAL PROJECTS $1,245,000
Total Ending Balance (324,250.00)
Proposed Future Projects
(13) Aquatics Center Construction $2,900,000
(18) Equestrian Facilities at Bob Jones Park $3,500,000
pp,
c� 12.J7)q CC "q.
Project: Walgreens Plaza
SWC Southlake Blvd. /Peytonville Rd.
Southlake, Texas
Additional Stipulations and Conditions
The stipulations and conditions addressed in the City of Southlake "site plan review"
summary dated 11/12/99 for Case #ZA99 -103 for the above - referenced project are
acceptable with the following additional conditions:
1. The building elevations shall be redesigned pursuant to the revised
elevations attached hereto. The height of the standing seam metal roof shall
not exceed 35' at the tower locations.
2. A 3' landscape berm shall be installed by the applicant on Southlake Blvd
and Peytonville Road frontage. The final design of the 3' landscape berm
shall be subject to staff approval with regard to the transition areas, visibility
triangles and line of sight at the driveway intersections, pursuant to City of
Southlake standards.
3. Applicant shall meet all standards set forth in the City of Southlake lighting
ordinances. In addition:
A. Applicant shall provide a photometric study showing compliance with
the City of Southlake lighting ordinances as part of its building permit
application.
B. Applicant shall not install floodlights either on or facing the building.
4. Applicant shall install speed bumps in the access drives at locations to be
approved by the City staff. Onsite traffic directional signs, including signs
limiting the speed limit onsite to 5 MPH and other traffic control signage shall
be included in the applicant's building permit application be subject to staff
approval.
5. Applicant intends to divide the property into two Tots pursuant to Plat
Application Case #ZA99 -117 and the Staff Report dated 12/03/99 (copy
attached). Applicant shall prepare for the City of Southlake's review and
approval a set of Conditions, Covenants and Restrictions ( "CC &R's ") in a
saps
form acceptable to the City of Southlake prior to the recordation of the plat.
The CC &R's shall provide (at a minimum) that the adjacent property to the
south of the subject Walgreens property (Lot "B ") shall be restricted to the
following permitted uses:
A. Any use permitted in the 0-1 Office District in the City of Southlake.
B. Dog and Cat Hospitals or Small Animal Hospitals if conducted wholly
within a completely enclosed soundproofed and air conditioned
building, providing that noise or odors created by activities within the
building shall not be perceptible beyond the property line; that no long
term boarding of animals is permitted except where related to medical
treatment; and that no animals are kept outside the building at any
time.
C. Financial institutions.
D. Health service facilities to include clinics, office of dentists, doctors,
and other practitioners of healing arts, licensed or similarly recognized
under the laws of the State of Texas; offices for specialists and
supporting health service fields, such as physical, audio and speech
therapy, podiatry and psychological testing and counseling; dental,
medical and optical laboratories and blood banks, ambulance
dispatch stations, stores and display rooms for the sale and rental and
medical supplies and equipment.
All other permitted uses under the Section 21 "C -2 Local Retail Commercial
District" shall be prohibited.
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One Weck Drive, P.O. Box 12600, Research Triangle Park, NC 27709
411
December 7, 1999
To whom it may concern
I would like to offer my support to the teens of Southlake in their attempt to make the
idea of a teen center a reality. I am both a parent of a Southlake teen and an educator at
Carroll High School. On a daily basis, I see that teens need a safe place of their own to
go throughout the week and especially on the weekends. I fully support their goal to
build a place they can call their own.
Sincerel
/ 3
Robyn L. Green RN, BSN, MA
Instructor- Health Science Technology (Carroll High School)
t e004v CARROLLHIGHSCHOOL
(iit. r )Y ��, Principal
:. , Dr. Daniel Presley
i � T ' 4 Assistant Principals Counselors
,. Jerry Hollingsworth Libby Hyland
Vicky Otterman Debbee Lekavich
Susanne Warren Becci Rollins
Chauncey Willingham Sylvia Zamora
December 1, 1999
To Members of the Southlake City Council and the Parks and Development Committee:
In recent weeks I have spoken to a great number of students at Carroll High School
concerning the development of the new Teen Center in Southlake. I believe that a new
Teen Center is a facility that will be very important to our community. Our community is
truly blessed with a wealth of great young people. Giving them a place, outside of home
and school, in which they can feel "ownership" is very important. I view the proposed
Teen Center as a positive meeting place, outside of school, in which our youth can feel
comfortable and engage in enjoyable, supervised activities. It is also very important to
the students that they have a voice in both planning and developing the center. It has
been my experience that the ownership that evolves with young people, when they are
consulted and truly listened to, fosters a sense of pride that leads to positive results.
I admire the foresight that has led to the vision and proposal of the Teen Center in
Southlake. I encourage you to continue to listen to our young people. The insight that
they provide into what they both want and need is usually quite valuable. Thank you for
making them an important part of the process.
If we at Carroll High School can be of assistance to you in the planning and development
of the Teen Center in Southlake, please do not hesitate to contact me. Our students are
very important to us and we would be proud to help expand programs and opportunities
for them in our community.
Si cerely,
; ( ' ...■
i . Daniel B. Presley
Principal
1501 W. Southlake Blvd. • Southlake, Texas 76092.817- 481 -2185 • FAX 817 - 481 -7826
i + C iv
ilio WE,' THE UNDERSIGNED, DO NOT SUPPORT A ST + 42 '.. ; OF C:11 d
TEEN CENTER, BUT RATHER A COMMUNITY RECREATION
CENTER. TEEN ACTIVITIES SHOULD BE ADDRESSED AND
• I$CI,UDED IN A COMMUNITY RECREATION CENTER. FEEL
FREE TO CALL FOR FURTHER COMMENTS
1 PRINT NAME ADDRESS PHONE # DATE
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DEC 0 ':
fv t
Sandra LeGrand
From:
Sent:
Bess Frost [
Monday, December 06, 1999 2:29 PM
To: SLegrand
Dear Mrs. Legrand,
I think that the Teen Center is a great idea! I am a senior this year and wish that I was going to
be around to use it.
Bess Frost
Get Your Private, Free Email at http: / /www.hotmail.com
Sandra LeGrand
From: * Britni * [
Sent: Sunday, December 05, 1999 10:03 PM
To: SLegrand
Subject: Teen Center Is For a Good Cause!! DEC
Dear City of Southlake,
I think that the Teen Center should be built for many reasons. For both
the Parents and Teens in our community. It will provide a safe enviornment
for the teens and the parents will know where the kids are and that they are
safe. It will provide good socialism for the teens in Southlake and many of
the parents are sure to help chaperone this fun entertainment. Please
reconsider the choices and see that the Teen Center is for a very good cause
and it will be a great and safe place for the teens of Southlake to hang
out. I am looking forward to see progress on the Teen Center and I hope that
it will be built!! Good Luck to all and THE TEEN CENTER IS FOR A VERY GOOD
CAUSE!! -
Sincerly,
Brittany J.
Get Your Private, Free Email at http: / /www.hotmail.com
Sandra LeGrandM
From: Mitzi Long [
Sent: Saturday, December 04, 1999 3:06 PM
To: slegrand DEC
Subject: Youth Center
Dear Sandy Legrand:
I wanted to drop a line and express my opinion on building a youth center. It has been my
experience moving from Plano that a recreation center is a better use of tax dollars than a youth
center. I do hope you take the time to survey the community before proceeding with the plan to
build a youth center.
Thank you for your time.
Regards,
Mitzi Long
phone and fax: (817)329 -1860
mobile: (817) 800 -0320
DEC ik9 s .
Sandra LeGrand
From: Kim Bush mot [+
Sent: Friday, December 03, 1999 9:17 AM
To: Sandra LeGrand; Billy Campbell; Kevin Hugman
Subject: Teen Center
Received a call from Ms. Cecilia Swartz, 251 -1003, 1321 Bryon Nelson
Pkwy. She wanted to let all parties involved in the decision about the teen
center know that she and her husband oppose a separate Teen Center.
They are "most unhappy" about the suggestion of a separate facility from a
multi -use facility.
✓l G r2 L G !G //G LL /L c % P G V / G G Pi
COPY
1 '' I '( / ti / ✓i b
t 1
NOV !
Sandra LeGrand'
From: RKTNSL
Sent: Tuesday, November 30, 1999 1:54 PM
To: SleGrand
Subject: Teen Center
I am writing in support of continuing the building of the teen center as planned. I would like to
know why it was killed. Some issues are important enough to continue. My wife and I feel this
center would benefit the entire City. Our kids need a safe place to hang out with their friends
other than our homes. They don't have much freedom now, this would give them that freedom.
Please reconsider.
Sincerely,
Rick Brockington
coPY
am fir.
1
_ 6 °.)
lJ
December 2, 1999 DEC
Dear Editor, � •
I would like to take this opportunity to thank each Southlake city council member who
supported the decision to review plans for a one million dollar / 5500 square foot "stand- alone"
teen center in the Southlake area. As a mother of three children and a resident taxpayer, I firmly
believe that had the council failed to survey a broader opinion base of this matter such would
have shown fiscal irresponsibility. Although I do not personally support a stand -alone teen
center, I will accept the final decision reached by council based upon their commitment to
thoroughly examine the issue. Despite another commentator's statement that money is not an
issue in Southlake, I must strongly disagree. I expect the city council to take responsibility for
each tax dollar just as I take responsibility for the amount of money in my child's pockets.
Although not as well publicized, residents need to be aware that this teen center request is
in addition to an already planned multi -use Southlake recreation center. Thus, the residents of
Southlake are being asked to additionally support this million dollar (exclusive of staff salaries,
annual maintenance, insurance, etc.) stand -alone teen center. As our teens attend school eight
hours per day / nine months per year, excluding extracurricular activities, I find the usage level of
a stand -alone center versus cost to be unbalanced.
Further, I, unlike some others, would much rather see our teens "running" around a
dedicated section of a 50,000 square foot multi -use recreation center. Interaction among adult
and juvenile neighbors and family friends would be the norm, not the exception and our teens
could actually walk down the hall from their designated teen center to the gym. But, as the
proposed teen center currently stands our teens options would be severely limited. Their sole
choices would be either gathering in a 5500 square foot room or its parking lot.
Finally, I believe a stand -alone facility does not provide an atmosphere of community,
but instead perpetuates today's intolerance of anything different than oneself. As one
commentator so succinctly put it, "I doubt if he thought I might be there, that he would go to it
anyway." That statement speaks for itself.
Sincerely,
Dana McGrath
Southlake Resident
Sandra L..eGran c>f
F: RKTNSL �� '
rom
Sent: Tuesday, November 30, 1999 1:54 PM
To: SleGrand
Subject: Teen Center
I am writing in support of continuing the building of the teen center as planned. I would like to
know why it was killed. Some issues are important enough to continue. My wife and I feel this
center would benefit the entire City. Our kids need a safe place to hang out with their friends
other than our homes. They don't have much freedom now, this would give them that freedom.
Please reconsider.
Sincerely,
Rick Brockington
Sandra L.eGrand tits h; -J
From: RachyBabel3 I
Sent: Monday, December 06, 1999 5:29 PM
To: SLegrand `'
Subject: Teen Center
I would like to have the Teen Center in Southlake. I think it is a good idea! I would love to have
one!!!
Rachel - age 13
Sandra LeGrand
From: Al Suarez [
.e -L-
y I
Sent: Monday, December 06, 1999 5:35 PM
To: SLegrand
Subject: Teen Center.
I believe we need a tenn center so that we (the teens of southlake) have a place 2 hang out wit
other teens our age.
Get Your Private, Free Email at http: / /www.hotmail.com
Sandra L
From: courtney standerfer [
Sent: Monday, December 06, 1999 6:00 PM
To: SLegrand
City Council -
Hey, My name is Courtney Standerfer. I think that the teen center was a really good idea, and we
had the money and the land. But if city council is going to take that away from us, or make it a
community center, then I think you are being unfair. I want to support the community, but teens
need a place where they can hang out and not have to worry about a senior's bingo game or a
little kid's movie, or something of that area. I just think that we deserve a place for US. Please
don't take away something that you promised us.
Thanks,
Courtney Standerfer
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Sandra LeGrand"
From: Mitzi Long [ �
Sent: Saturday, December 04, 1999 3:06 PM
To: slegrand
Subject: Youth Center
Dear Sandy Legrand:
I wanted to drop a line and express my opinion on building a youth center. It has been my
experience moving from Plano that a recreation center is a better use of tax dollars than a youth
center. I do hope you take the time to survey the community before proceeding with the plan to
build a youth center.
Thank you for your time.
Regards,
Mitzi Long
phone and fax: (817)329 -1860
mobile: (817) 800 -0320
Sandra LeGrand
From: RKTNSL DEC
Sent: Tuesday, November 30, 1999 1:54 PM
To: SleGrand , i
Subject: Teen Center ! C: ;�/
I am writing in support of continuing the building of the teen center as planned. I would like to
know why it was killed. Some issues are important enough to continue. My wife and I feel this
center would benefit the entire City. Our kids need a safe place to hang out with their friends
other than our homes. They don't have much freedom now, this would give them that freedom.
Please reconsider.
Sincerely,
Rick Brockington
Sandra LeGrand.
From:
Sent: Monday, December 06, 1999 5:56 PM
To: slegrand � a
Subject: teen center t`
CFn rE 1 C. _
hi, .t _
my name is elke youngers and i have a teen and and eight year old boy. we are in huge demand
for a place for our young teens, because they have no place to go on the weekends and would
like to hang out with their friends while doing of watching sports. they are too young to hang with
the highschoolers and too old for the park programs. they have nowhere to go. our whole family
and everybody we talk to, knows that southlake is the place to be, so let it be T H E place to be
for our young teens too!!!!
please let us have this center now 1 I
sincerely,
the youngers family
Sandra Le Grand
From: * Britni * [
Sent: Sunday, December 05, 1999 10:03 PM
To: SLegrand DEC
Subject: Teen Center Is For a Good Cause!!
Dear City of Southlake, OFFICE C, CM' 5777E -6,y
I think that the Teen Center should be built for many reasons. For both
the Parents and Teens in our community. It will provide a safe enviornment
for the teens and the parents will know where the kids are and that they are
safe. It will provide good socialism for the teens in Southlake and many of
the parents are sure to help chaperone this fun entertainment. Please
reconsider the choices and see that the Teen Center is for a very good cause
and it will be a great and safe place for the teens of Southlake to hang
out. I am looking forward to see progress on the Teen Center and I hope that
it will be built!! Good Luck to all and THE TEEN CENTER IS FOR A VERY GOOD
CAUSE!!- -
Sincerly,
Brittany J.
Get Your Private, Free Email at http: / /www.hotmail.com
Sandra LeGrand DE l
From: Rob Jones [
Sent: Monday, December 06, 1999 5:23 PM
To: SLegrand C r; , .,/
Subject: Rob's Suggestion for Council it
Hi Sandy,
Please pass on the following to the city council. For best effect, read it to 'em while they're eating.
I know they miss hearing from me.
Dear Council:
It is my fondest hope that you continue to pay only lip service to the youth center. Just make a
good show in public and then tie the project up in detail. I especially hope certain councilmembers
will vote against funding the project. Then we can watch the backlash bounce you out on your
happy little haunches in May.
Don't you love a story with a happy ending?
With all due respect,
Rob Jones
PS: Loved the Kirby's saga. Nothing like putting our best foot forward.
I'm the last one to hear anything around here, so if I've heard,
Card for Rob Jones
everyone has.
San dra LeGrand . ' `�
From:
Sent: Tuesday, December 07, 1999 9:03 AM
To: SLegrand f 0 C
Subject: TEEN CENTER
Hi, my name is Erin Oglesby and Sarah Hixson, and we are supporters of the Southlake Teen
Center. We don't know much about this, but from what we have heard, we were about to have a
teen center, but then it was taken away from us. We were asked to possibly e mail you and tell
you why we think that we should have this teen center. We both think that it would be a great,
and also safe place for us kids to hang out with other kids. As i recall, we have never had
anything like this in our area, so it would be really fun.
Sincerely yours,
Erin Oglesby and Sarah Hixson
\i
, h
Sandra LeGrand T_
From: Bess Frost [ _ __
Sent: Monday, December 06, 1999 2:29 PM
To: SLegrand
Dear Mrs. Legrand,
I think that the Teen Center is a great idea! I am a senior this year and wish that I was going to
be around to use it.
Bess Frost
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