2012-12-12OFFICIAL MINUTES
December 12, 2012
Approved by the Southlake Library Board
CITY OF
SOUTHLAK.E
Southlake Library Board Meeting:
December 12, 2012 6:00112M
LOCATION: Southlake Town Hall
1400 Main Street, Room 3A
Southlake, Texas
Members Present: Chair Brenda Flores and Library Board members Sally Biersmith;
Kim Roberts, Vice Chair Michelle Spradlin.
Members Absent: Lori Burr; Ayako Miyazaki, Cheri' Ross.
Staff Members Present: Kerry McGeath, City Librarian; Jennifer Tucker, Library
Operations Manager.
Guests: None.
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Chair Flores at 6:05 p.m.
Agenda Item No. 2. Administrative Comments —
A. City Librarian's Report —
Digital resources have become very popular and are well used. North
Richland Hills Public Library asked permission to replicate on their
webpage the same format for digital resources as on our webpage. Our
staff have been trained on Zinio, the resource for digital magazines. We
will provide a staff refresher on Overdrive and Freading in January. Staff
will teach an Intro to Ebooks class for the public on January 10, 2013.
To enhance communication we have a five minute morning meeting to
review that day's events. We have an email sent out at the beginning of
the week detailing events for the week and any other information to help
staff be informed. We have weekly mini-trainings on a variety of topics
presented by different staff trainers so staff can be acquainted with details
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
December 12, 2012
Approved by the Southlake Library Board
on that topic. Trainings are presented once in the morning before opening
and once in the early afternoon to catch as many staff as possible. A
handout is also provided for easy referral to details.
We have a lending library box in the Library Reference area. A person can
borrow a book on the honor system and return it when finished. A person
can also place a book to share in the box. This is an Eagle Scout project
proposed and executed by Mrs. Roberts' son.
Mr. McGeath sent a blurb to the City Council through the City Manager's
Office about special needs students and young adults performing 785
hours of volunteer service for the Library. We are exploring other
opportunities to connect with various parent groups. Mrs. Jesse has
engendered a cordial volunteer environment so that volunteers wish to
continue to volunteer with us even after graduation.
We upgraded Polaris in October. Ms. Tucker has taken the lead on
initiating many customized features to make the software meet our needs.
She has spent hours reviewing and learning the software's capabilities.
We will be installing two self check machines within the next few weeks.
Library Statistics -
Mr. McGeath briefly reviewed the statistics.
B. Follow up Board and Commission Orientation —
Mr. McGeath reminded everyone to finish the online orientation modules.
Agenda Item 3A. Consider: Approval of the minutes from the December 12, 2012
Southlake Library Board meeting.
A motion was made and seconded to approve the minutes. The minutes from
December 12, 2012 were approved by majority vote.
Agenda Item No. 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at 6:23 p.m.
Agenda Item No. 5A. Discussion: Advocacy Program Update.
1. Library Fundraising Gala —
Mr. McGeath will meet with Mrs. Ross next week to discuss details. Mrs.
Laura Bush will not be available as far as we know.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
December 12, 2012
Approved by the Southlake Library Board
2. Board Opportunities -
There are many volunteer opportunities in the Library. Mr. McGeath
encouraged the Board to speak about the Library at every opportunity.
Agenda Item No. 5B. Discussion: Texas Library Association Update.
Ms. Tucker is an officer for several roundtables and is on the Bylaws Committee. Mr.
McGeath is on the Programming Committee for the 2014 Conference.
Agenda Item No. 5C. Discussion: Friends of Southlake (FOSL) Update.
FOSL is continuing a successful book sale operation. Mrs. Tubbesing is the driving
force behind the book sales. She comes faithfully every week to sort materials and
restock the shelves. The book sales generate $5-6K dollars per year.
Mr. McGeath is still working with Finance to have a check off option on the water bills so
water customers can donate $1 to the Library. He is also working with Finance to take
credit card payments online for Library fees and charges.
Agenda Item No. 6. Adjournment.
Chair Flores adjourned the meeting at 6:37 p.m.
Brenda Flores Chair
Kerry cGeath, City Librarian, Southlake Public Library
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork