1994-12-20CITY OF SOUTHLAKE, TEXAS
667 NORTH CARROLL AVENUE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 1994
lVIINUTES
COUNCILMEMBERS PRESENT: Mayor Gary Fickes; Mayor Pro Tem Jerry Farrier; Deputy
Mayor Pro Tem Jori Michael Franks. Members: Andy Wambsganss, W. Ralph Evans, and
Michael Richarme.
COUNCILMEMBER ABSENT: Stephen Apple.
STAFF PRESENT: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager;
Kevin Hugman, Assistant to the City Manager; LouAnn Heath, Director of Finance; Greg Last,
Director of Community Development; Billy Campbell, Director of Public Safety; Tom Elgin,
City Planner; Karen Gandy, Zoning Administrator; Bob Whitehead, Director of Public Works;
Ron Harper, City Engineer; E. Allen Taylor, City Attorney; and, Sandra L. LeGrand, City
Secretary.
WORK SESSION: The Work Session began at 6:30 p.m., whereby Councilmembers and City
staff reviewed all agenda items for tonight's meeting.
INVOCATION: Councilmember W. Ralph Evans.
The Regular City Council meeting was called to order at 7:00 p.m. by Mayor Gary Fickes.
Agenda Item g2-A. Executive Session
Mayor Fickes advised the audience that Council would be going into executive session pursuant
to Chapter 551 of the Texas Government Code, Sections 551.071,551.072, 551.074, 551.076
of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and
contemplated litigations, to discuss the purchase, exchange, lease or sale of real property and
to consider the appointment and evaluation of public officials, and regarding the deployment of
specific occasions for implementation of security personnel or devises.
Council adjourned into executive session at 7:02 p.m.
Council returned to open session at 7:50 p.m.
Regular City Council Meeting Minutes
December 20, 1994
page two
Agenda Item/f2-B. Action Necessary/Executive Session
Motion was made to authorize the City Staff to proceed regarding the real estate property that
was discussed in executive session.
Motion: Franks
Second: Richarme
Ayes: Franks, Rieharme, Farrier, Wambsganss, Evans, Fickes
Nays: None
Approved: 6-0 vote
A~enda Item//3. Anoroval of the Minutes of December 6. 1994
The Minutes of the Regular City Council meeting held on December 6, 1994, were approved
as presented.
Motion: Wambsganss
Second: Evans
Ayes: Wambsganss, Evans, Franks, Farrier, Richarme, Fickes
Nays: None
Approved: 6-0 vote
Agenda Item #4-A. Mayor's Reoort
Mayor Fickes reported a fund raising event which is being held to aid the Walters' Family, in
the death of Mrs. Walters in an automobile accident which on SH 114 on December 1, 1994.
He thanked Gary Hargett and Scott Martin for coordinating this effort.
Gary Hargett stated it is heartwarming to see kids put in nickels and dimes, adding, there are
a lot of good hearted folks in Southlake.
Agenda Item #4-B. City Manager's Report
Curtis Hawk stated the construction firm is scheduled to begin the construction on North Carroll
Avenue on January 3, 1995. The actual paving on South Peytonville Avenue is scheduled to
begin the first week of January. Also, by this week, the City should be finished with the work
on North Peytonville at Raven Bend. These are the first roads being built by the City of
Southlake. There are some problems with the old county roads, but hopefully the city has
learned some things and the roads will be better.
Aeenda Item #4-C. SPIN Renort
There was no SPIN report tonight.
Regular City Council Meeting Minutes
December 20, 1994
page three
Agenda Item #5. Consent A~enda
The consent agenda consisted of the following items:
5-A. Authorizing the Mayor to execute an Agreement between the City of Southlake and
Tarrant County, for the inspection and permitting of certain on-site sewage disposal
systems within the City of Southlake.
5-B. Authorizing the Mayor to execute a Facilities Utilization Agreement between the City of
Southlake and the Southlake Baseball Association.
5-C. Authorizing the Mayor to execute a Facilities Utilization Agreement between the City of
Southlake and the Southlake Girls Softball Association.
5-D. Authorizing the Mayor to execute a Facilities Utilization Agreement between the City of
Southlake and the Southlake-Grapevine Soccer Association.
5-E. Exterior Signage for the Park.
5-F. Authorizing the Mayor to execute an Investment Services Contract with First Southwest
Company.
9-A. Resolution No. 94-58, appointment of SPIN #13 Neighborhood Representative.
Motion was made to approve the consent agenda as noted above.
Motion: Franks
Second: Richarme
Ayes: Franks, Richarme, Wambsganss, Evans, Farrier, Fickes
Nays: None
Approved; 6-0 vote
It was noted in Items #5-B, #5-C, #5-D, the words "must be
renewed" be included in place of "will renew".
ADDITIONAL INFORMATION ON CONSENT ITEMS
5-A. Agreement between the City of Southlake and Tarrant County for Inspection and
Permitting of On-Site Sewage Disposal Systems. According to Article 3, Section 64(b)
of the Texas Constitution and the Texas Government Code Annotated, Chapter 791,
authorizes counties and cities in the State to contract with one another for the
performance of various governmental functions and services, including the area of public
health and welfare.
Regular City Council Meeting Minutes
December 20, 1994
page four
Agenda Item #5-Continued
Facilities Utilization Agreement: Southlake Baseball Association. The Park Board
believed that an agreement would be mutually beneficial to the association and the City
because it would clearly delineate the roles and responsibilities for each. Concerns
include: to allocate resources in a fair and equitable manner, particularly since there are
limited facilities and high demand for their use; a strong desire to provide good customer
service to our most prevalent users while ensuring that the interests of the City are
protected.
5-C. Facilities Utilization Agreement: Southlake Girl's Softball Association. Same comments
and concerns as those of #5-B.
5-D. Facilities Utilization Agreement: Grapevine-Southlake Soccer Association. Same
comments and concerns as those of #5-B.
Exterior Signage for Parks. The Park and Recreation Board is making a recommendation
that dark green be used as the theme color for Bicentennial Park signage and furnishings.
The exact color theme will be decided at the January Park Board meeting. The
Community Building is recommended to be called "Southlake Community Center".
Investment Services Contract. A proposal has been submitted by Richard G. Long,Jr.
of First Southwest that will provide a comprehensive investment strategy for the
City. The Company will seek to enhance investment earnings while ensuring the safety
of investment principal. The fee proposed for this service is. 10 of one percent (.0010 %)
of the investment portfolio's past quarter's average month-end balance. The agreement
is terminable by either party upon thirty days written notice.
9-A. Resolution No. 94-58, appointing a member to SPIN #13 to fill the unexpired term of
Camille Rasdal. Rex Potter was appointed to that position.
Aeenda Item #6. Public Forum
John Holmes, 3110 Jordan Drive. Mr. Holmes stated he represents the sixteen (16) lots in
Cimarron Acres. Six residents were present tonight. They questioned the proposed sewer
installation in the Phase I Sewer Plan of the City. Mr. Holmes stated he understood that the
City felt they had sewer problems and had three comments: 1) Cimarron Acres has no septic
problems, they have one acre or greater lots; 2) The 60/40 ratio is not just and reasonable; 3)
Because they have good septic systems, they asked to be excluded from the Phase I Sewer Plan,
and put the sewer in an area that really needs it. They asked to be passed up.
Mark Tallable, 131 Harrell Drive, Southlake. Passed.
Regular City Council Meeting Minutes
December 20, 1994
page five
Agenda Item #6. Continued
Richard Osborne, 3200 Gray lane, Southlake. Passed.
Ronnie Castleberry, 151 Harrell, Southlake. Mr. Castleberry stated he has been in SPIN//16
meetings for months and stated all the charts show sewer would be from $4,200 to $4,300
dollars per lot. Who will pay cost to bring sewer across the streets?
Curtis Hawk, City Manager, stated there are still a lot of things up
in the air. The City has a plan to bring sewer to those areas who
need it. We don't have the answers at this time. Everyone will be
notified of a meeting when the time comes. He is hopeful the City
will have answers in five-six months.
Mayor Fickes stated it is good to hear they don't have sewer
problems, however, in each area, some have problems and some
don't. The City is trying to be equitable to everyone. Sewers will
increase the value of the homes.
Curtis Hawk stated the City is still working with the City of Keller
for agreements regarding sewer.
Victor Boswell, 135 Trout lane, Southlake. Mr. Boswell stated it has been six weeks and still
no improvements to the roads in West Beach. When can the City get something done?
Curtis Hawk, stated the City has no plans to do anything to Trout
Lane. It is not a City street. The road must be dedicated to the
City in order for the City to make repairs.
Boswell stated something needs to be done and asked how the City's doing with West Beach.
Agenda Item//7-A, Ordinance No. 480-156. 2nd readine ZA 94-125,
Ordinance No. 480-156, 2nd reading (ZA 94-125), Rezoning and Concept Plan for Southlake
Church of Christ, being 4.007 acres of land situated in the J.G. Allen Survey, Abstract No. 18,
Tract 5C2 and 5C3, and Concept Plan approval for Lot 3, J.G. Allen No. 18 Addition. Current
zoning is "AG" Agricultural, with a requested zoning of "CS" Community Service District.
Owner/Applicant: Southlake Church of Christ. SPIN Neighborhood #15. PUBLIC HEARING.
Regular City Council Meeting Minutes
December 20, 1994
page six
Aeenda Item ~r/-A. Continued
The Zoning Administrator, Karen Gandy, commented that nine (9) notices were sent to property
owners within the 200' notification area and one written response has been received from E.I.
Wiesman, undecided. One written response was received from outside the 200' notification area
from June Haney, 400 Brock, undecided. The applicant has met the review comments of the
third Plan Review Summary dated December 2, 1994, with the exception of those items
addressed in the fourth Plan Review Summary dated December 6, 1994.
Councilmember Richarme noted at the last meeting the applicant
was instructed to present a lighting plan to city staff. Ms. Gandy
stated they have not received the plan but the applicant stated they
would be working with City staff on this plan.
The Public Hearing resulted with no comments from the audience.
Motion was made to approve Ordinance No. 480-156, subject to the fourth Plan Review
Summary dated December 6, 1994, deleting item #1 and adding the condition that the lighting
plan be presented to staff.
Motion: Richarme
Second: Evans
Mayor Fickes read the caption of the ordinance.
Ayes: Richarme, Evans, Wambsganss, Franks, Farrier, Fickes
Nays: None
Approved: 6-0 vote
Agenda Item gT-B. Resolution No. 94-56 (ZA 94-139~ SUP ,for Church Day Care Center
Resolution No. 94-56 (ZA 94-139), Specific Use Permit to allow a church child day care center
per Ordinance No. 480, Section 45.1 No.2.c. on property legally described as Lot 3R J.G. Allen
No. 18 Addition. Current zoning is "AG" Agricultural, with a requested zoning of "CS"
Community Service District. Owner/Applicant: Southlake Church of Christ. SPIN
Neighborhood #15. Public Hearing.
Karen Oandy, Zoning Administrator presented the case noting five (5) notices were sent to
property owners within the 200' notification area and no written responses have been received.
The applicant has met all the review comments of the third Plan Review Summary dated
December 2, 1994, with the exception of those items addressed in the attached fourth Plan
Review Summary dated December 16, 1994.
Kenny Robinson, 2120 Steeplewood, Grapevine. Mr. Robinson was present to answer questions
from Council.
Regular City Council Meeting Minutes
December 20, 1994
page seven
Agenda Item #7-B. Continued
Mayor Fickes asked why is this item before the City Council; it is
like a Sunday School Class. Ms. Gandy replied it is a requirement
of the zoning ordinance.
Allen Taylor, City Attorney, commented the problem is we are dealing with one of those
dangerous areas where we have the fundamental distinction between Church and State. In order
to avail themselves of the use of the "Mothers Day Out Program," it is his understanding that
people are not required to be members of the church, so it is open to the public at large. They
are required to pay monthly fees for the provision of this service. Therefore, it meets the
requirements of a private child day care.
The public hearing resulted with no comments from the audience.
Motion was made to approve Resolution No. 94-56, SUP for a church child day care center,
subject to the fourth Plan Review Summary dated December 16, 1994, deleting item #1.
Motion: Richarme
Second: Wambsganss
Ayes: Richarme, Wambsganss, Evans, Franks, Fickes
Nays: None
Approved: 5-0 vote
Councilmember Farrier was not in the room and did not vote.
Agenda Item #7-C. Ordinance No. 480-159. 2nd readlnu (ZA 94-14D
Ordinance No. 480-159, 2nd reading (ZA 94-141), Rezoning request for 6.192 acres situated
in the J.W. Chivers Survey, Abstract No. 350, Tract 1C1S. Current zoning is "AG"
Agricultural, with a requested zoning of "SF-1A" Single-Family Residential District. Owner:
Guaranty Federal Bank, F.S.B.; Applicant: Tom Miller. SPIN Neighborhood #3. Public
Hearing.
Karen Gandy, Zoning Administrator, commented eleven (11) notices were sent to property
owners within the 200' notification area and two written responses have been received from
Gaylon Bailey, undecided; and, Robert McPherson, in favor. The property does fall within the
65 Ldn Airport Overlay Zone and the owner will be required to sign the Avigation Easement
agreed upon by the City of Southlake and Dallas/Fort Worth Airport. This document will be
filed by separate instrument in Tan'ant County Deed Records.
The applicant, Tom Miller, was present to respond to Council questions.
Regular City Council Meeting Minutes
December 20, 1994
page eight
A~enda Item #7-C. Continued
The public hearing resulted with no comments from the audience.
Motion was made to approve Ordinance No. 480-159, 2nd reading.
Motion: Evans
Second: Franks
Mayor Fickes read the caption of the ordinance.
Ayes: Evans, Franks, Richarme, Wambsganss, Fickes
Nays: None
Approved: 5-0 vote
Councilmember Farrier was out of the room and did not vote.
Aeenda Item #7-D. Ordinance No. 628. 2nd reading TMRS Increase in Emulovee Denosit
Rate.
LouAnn Heath, Director of Finance, stated the Texas Municipal Retirement System administers
the City's pension program. The rates are based on a calendar year. Currently the City matches
employee deposits 2 to 1, with employees contributing 5 % of their pay. During the FY 94-95
Budget Work Sessions, staff recommended that the employee deposit rate be increased from 5
to 6%. This increase was incorporated into the FY 94-95 budget at an estimated cost of
$40,000. The change will be effective January 1, 1995.
The public heating resulted with no comments from the audience.
Motion was made to approve Ordinance No. 628, 2nd reading.
Motion: Franks
Second: Evans
Mayor Fickes read the caption of the ordinance.
Ayes: Franks, Evans, Farrier, Wambsganss, Fickes
Nays: None
Approved: 5-0 vote
Councilmember Richarme was out of the room and did not vote.
Regular City Council Meeting Minutes
December 20, 1994
page nine
Agond~ Item gT-E. Ordinance No. 629. 2nd reading. TMRS Military Service Credit,
Director of Finance, LouAnn Heath, presented Ordinance No. 629 for 2nd reading, adopting the
Texas Municipal Retirement System Military Service Credit, and stated this ordinance allows
the City to adopt the Military Service Credit provision in which members may purchase service
credit for time served on active duty status. An employee must have at least ten years of
creditable TMRS service.
Public Hearing:
Victor Boswell, 135 Trout Lane, Southlake. Mr. Boswell stated he does not like this ordinance.
Ifa person does not stay with either the City or the Service, they shouldn't be able to benefit.
Curtis Hawk, City Manager, commented, that is not what this
does. All this does is allow them to receive a year of credit in the
TMRS for each year they spent in the military. It does not give
them any additional benefits in terms of money.
Public Hearing closed.
Motion was made to approve Ordinance No. 629, 2nd reading.
Motion: Franks
Second: Farrier
Mayor Fickes read the caption of Ordinance No. 629.
Ayes: Franks, Farrier, Richarme, Wambsganss, Evans, Fickes
Nays: None
Approved: 6-0 vote
Agenda Item //7-E. Ordinance No. 630. 2nd readine TMRS Restricted Prior Service
Credits,
The Director of Finance, LouAnn Heath, stated Ordinance No. 630 allows the City to adopt the
restricted prior service credit for service previously performed as an employee of any
incorporated city or town in the United States, or Council of Governments in Texas for which
the person has not otherwise received credited service in TMRS.
The public hearing resulted with no comments from the audience.
Regular City Council Meeting Minutes
December 20, 1994
page ten
Aeenda Item//7-E. Continued
Motion was made to approve Ordinance No. 630, 2nd reading.
Motion: Franks
Second: Wambsganss
Mayor Fickes read the caption of the ordinance.
Ayes: Franks, Wambsganss, Evans, Farrier, Richarme, Fickes
Nays: None
Approved: 6-0 vote
Agenda Item #8-A. ZA 94-143. Revised Preliminary Plat for Timber Lake. Phase 5
ZA 94-143, Revised Preliminary Plat for Timber Lake Phase 5, being 50.1467 acres situated
in the P.J. Hyde Survey, Abstract No. 667, and being a portion of Tract 1 and a portion of
Tract 2. Current zoning is "R-P-U-D" Residential Planned Unit Development. Owner:
Southlake Joint Venture. Applicant: The Nelson Corporation. SPIN Neighborhood//14.
Karen Gandy, Zoning Administrator commented fifteen (15) notices were sent to property
owners within the 200' notification area and no written responses have been received. The
applicant has met all the review comments of the first Plat Review Summary dated December
2, 1994, with the exception of those items addressed in the attached second Plat Review
Summary dated December 16, 1994.
The previously approved Preliminary Plat is being revised to exclude the street right-of-way
proposed to connect this phase with future phase of Timber Lake to the west of the creek.
However, with the transfer of ownership of this land and the approval of Monticello Estates as
a gated community, the need for the street connection was eliminated. One lot has been added
in Block 2 where the right-of-way had been shown.
Clyde Sifford, The Nelson Corporation, 5999 Summerside Drive, Dallas. Mr. Sifford stated
the block numbering coincides with the original plat. It should be Block 6. He stated he has
no problems with the staff review comments.
Motion was made to approve ZA 94-143, subject to the second Plat Review Summary dated
December 16, 1994, changing item//4, Block 11 to Block 6.
Motion: Franks
Second: Wambsganss
Ayes: Franks, Wambsganss, Evans, Farrier, Richarme, Fickes
Nays: None
Approved: 6-0 vote
Regular City Council Meeting Minutes
December 20, 1994
page eleven
Agenda Item #10-B. Variance to Sien Ordinance for Taco Bell
Tom Elgin, City Planner, made a presentation for the request made by Anthony Sign Company
for variances to the Sign Ordinance No. 506, on behalf of Taco Bell for a restaurant to be
constructed in the Southlake Marketplace shopping center, 2225 W. Southlake Blvd. Two
variances are being sought with regard to the attached signs. The first request is for a 26" tall
attached logo sign in lieu of the 24" maximum as permitted by Ordinance. The second request
is to increase the number of attached signs from one as allowed by ordinance, to four (one per
side of the building). The total area of the four attached signs is 68 square feet.
One variance is being sought with regard to freestanding signs. The request is to increase the
number of freestanding signs from one, as permitted, to two. This is to allow for two
menuboard signs for the drive-through service lane. Each menuboard sign is 26 square feet in
area for a total area of 52 square feet. The maximum overall height of these signs are 6'-8".
Tom Elgin noted the Department of Community Development will
now be handling the Sign Ordinance.
Mayor Fickes commented a menuboard is not a sign, it is for
interior use, and not to draw people into the property.
Carol Morris, representative from Taco Bell, stated she feels for security reasons, the sign in
the back of the property is essential.
Motion was made to approve the variance request for Taco Bell with one modification, that they
be limited to three attached signs instead of four, also, approving the request to reduce the
directional signs from four square feet to two square feet.
Motion: Richarme
Second: Wambsganss
Ayes: Richarme, Wambsganss, Franks, Farrier, Evans, Fickes
Nays: None
Approved: 6-0 vote
Mayor Fickes noted they have two menuboards and lots of
directional signs.
Regular City Council Meeting Minutes
December 20, 1994
page twelve
Agenda Item #10-C. Variance for Driveway Limitation Reauirements in Latrobe Addition.
Greg Last, Director of Community Development, presented the request for variance for
driveway limitation requirements, L-l, B-l, Latrobe Addition, stating the existing plat of
Latrobe Addition, shows a "Common Access Easement" on Lot 2 and a note which stated the
following: "driveway access for Lot 1 must be provided by the common drive for Lot 2. Lot
1 will not be allowed drive access onto White Chapel Road". The owners of Lot 1, Dr. and
Mrs. Kent, have submitted a letter requesting a variance to this limitation. A home exists on
Lot 2 with the drive access to White Chapel being through the access easement. The building
permit for Lot 1 was issued with a note that the drive approach was not approved. The Kents
would like to have their own drive to White Chapel in the configuration shown. There are
existing trees on Lot 1 which will make it difficult, but not impractical, to get a drive to the
existing drive on LOt 2.
Dr. Kent was present to answer questions from Council.
Motion was made to approve a variance to the driveway limitation allowing a driveway on Lot
1, Block 1, Latrobe Addition.
Motion: Farrier
Second: Franks
Ayes: Farrier, Franks, Richarme, Wambsganss, Evans, Fickes
Nays: None
Approved: 6-0 vote
Aeenda Item #11-A. Discussion: Prooosed Perimeter Street Fee
Bob Whitehead, Director of Public Works, commented staff is reworking the proposed Perimeter
Street Ordinances based upon the comments received from the Council at the Special City
Council Meeting held on December 13, 1994. Items to be revised are:
Developer will be responsible for the "interim" street either through construction
or payment. Construction will be two full lanes plus appurtances. Payment will
be for one-half (1/2) of a residential street and one-third (1/3) of a collector or
arterial street.
Perimeter Street Fee will be added to the City's Schedule of Fees to be updated
annually.
_ Developer Agreement will be the document for Council's decision.
Ordinance will address provision for allowing overlaying or alternative
construction of the streets in unusual cases.
Regular City Council Meeting Minutes
December 20, 1994
page thirteen
A~,enda Item #11-A. Continued
According to the City Manager, Curtis Hawk, staff will check numbers prior to the next
meeting, where this ordinance will be on the agenda for 1st reading.
Councilmember Farrier asked staff to assess all costs for the South
Peytonville Avenue road reconstruction and report to Council. Farrier stated he
does not intend to support any more County participated roads in the City. He
feels assessment of costs will support his opinion.
Councilmember Richarme agreed with Farrier in regard to costs
for reconstruction of South Peytonville Avenue.
The City Manager stated the city will profit from the mistakes
made on South Peytonville Avenue, so that the City will not repeat
the problems.
Aeenda Item #11-B. Discussion: Charter Election
The City Manager, Curtis Hawk, stated we have called the election and have an obligation to
get information to the voters. The City Council cannot spend tax dollars to make a position one
way or the other. He presented samples of information for Council review. He referenced a
public forum that will be held on January 10, 1994 regarding the Charter Election, where
questions can be asked by voters.
Councilmember Richarme stated he feels it is important to get as
much information to the voters as possible, but that the City not
take a position on the issues. He referenced questions he has been
asked regarding the boundaries and the overlapping SPIN
boundaries.
It was noted the boundaries in Proposition #1 will be set by Charter.
Aeenda Item #2-A Executive Session-Continug~l
Mayor Fickes advised the audience that Council would be going into executive session pursuant
to Chapter 551 of the Texas Government Code, Section 551.071,551.072, 551.074, 551.076
of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and
contemplated litigations, to discuss the pumhase, exchange, lease or sale of real property and
specific occasions for implementation of security personnel or devises.
Council adjourned into executive session a 9:45 p.m.
Regular City Council Meeting Minutes
December 20, 1994
page fourteen
Council returned to open session at 10:05 p.m.
A~enda Item//2-B. Action Necessary/Continued
No action was necessary as the result of the executive session.
A~enda Item//12. Adjournment
The meeting was adjourned at 10:07 p.m. by Mayor Gary Fickes.
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:City SO thlake,-Tekas" - •
. COMMUNITY DEVELOPMENT DEPARTMENT
FEE REVENUE REPORT
FOR THE MONTH ENDING 30 NOVEMBER 1994 •
ZONING • • . $ . 59:34
NO. OF CASES . (1)
PLATTING 2,629.34
NO. OF CASES (3)
SPECIFIC USE PERMITS 0.00
NO. OF CASES (0)
BOARD OF ADJUSTMENT 200.00
NO. OF CASES (1)
MISCELLANEOUS INCOME 185.80
NO. OF CASES (32)
TOTAL REVENUE $ 3,074.48
TOTAL NO. OF RECEIPTS (37)
C \W PF\REPORTS \REV NU -94.
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MUNICIPAL - .COURT MONTHLY REPORT
NOVEMBER 1994
:: '.."
VINswe
TRAFFIC NON TRAFFIC
1: Non State City
Parking Parking Law Ordinance Total
1. NUMBER OF CASES FILED: 673 5 38 10' 726
2. DISPOSITIONS PRIOR TO•TRIAL: •
A. Deposit Forfeitures . 0 0 0 0 0
B. Payments of Fine 152 3 8 5 168
C. Cases Dismissed 120 0 1 3 124
E 3. DISPOSITIONS AT TRIAL:
A. Trial by Judge
E (1) Finding of Guilty 3 0 1 0 4
(2) Finding of Not Guilty 0 0 0 0 0
B. Trial by Jury
(1) Finding of Guilty 0 0 0 0 0
(2) Finding of Not Guilty 0 0 0 0 0
C. Dismissed at Trial 0 0 0 0 0
CASES DISMISSED:
A. After Defensive Driving 87 0 0 0 87
B. After Deferred Adjudication 106 0 2 0 108
C. After Proof of Insurance 61 0 0 0 61
5. CASES APPEALED 0 0 0 0 0
6. WARRANTS ISSUED 23 0 0 0 23
TOTAL REVENUE COLLECTED: CITY $15,356.50
STATE 8,621.00
TOTAL 23,977.50
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• ' MUNICIPAI COURT MONTHLY REPORT • ' .. - ' - • -.' : - '' ' '' ' ' : :. • s
OCTOBER/NOVEMBER 1994 COMPARISON
N...,
SEPTEMBER OCTOBER
. .
1. NUMBER OF CASES FILED: 484 726 •
2. DISPOSITIONS PRIOR TO TRIAL: ' • •
. : .
Al Deposit Forfeitures : • - 0 • 0 • .. .
B. Payments of Fine ' • 140 • 168 ' •
. .
C. Cases Dismised 89 • 124
3. DISPOSITIONS AT TRIAL:
.: A. Trial by Judge
(1) Finding of Guilty 7 4
(2) Finding of Not Guilty 2 0
B. Trial by Jury
(1) Finding of Guilty 0 0
(2) Finding of Not Guilty 0 0
C. Dismissed at Trial 0 0
4. CASES DISMISSED:
.. A. After Defensive Driving 79 87
i 40 B. After Deferred Adjudication 61 108
C. After Proof of Insurance 56 61
5. CASES APPEALED 0 0
6. WARRANTS ISSUED 23 23
TOTAL REVENUE COLLECTED: CITY $12,913.00 $15,356.50
pm STATE 9,092.00 8,621.00
i ll TOTAL 22,005.00 23,977.50
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- $OUTHLAKE DtPARTMENT OF PUBLIC..SAFETY
REPORT EPORT
November, 1994
`11�r POLICE SERVICES
Citations Issued 725 Residential Burglaries 4
Arrests 44 Business Burglaries 3
• Traffic Accidents 24 Vehicle Burglaries 5
Alarm Calls • 178. Assault's •- -2 •
Animal Calls 77' ' New CID cases assigned 46' •
Thefts Under $750 10 CID Investigations Cleared .24
Thefts $750 and up 7 Active CID Investigations 38
FIRE SERVICES
Residential Fires 0 Ambulance Calls:
Commercial Fires 0 Vehicle Accidents 8
Other Building Fires 1 Non - accident EMS 21
Vehicle Fires 2 Total Patients Transported 10
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Grass Fires 6 Grass /Weed Complaints 6
Fire Alarms - False 28 Burn Permits Issued 2
Fuel Spills /Leak 2 Pre -fire Inspections 32
Other Haz -Mat Calls 0 Building Plans Reviewed 16
Bomb Threats 0
Other Fire Calls 25
SUPPORT SERVICES
Total Police Service Calls 913 Total Training Hours:
Total Fire Service Calls 33 Police 72
Crime Prevention Surveys 3 Fire 66
Total DARE Classes Taught 44 Communications 0
Warrants Received 1 Volunteers 0
Warrants Cleared 6 Total Personnel Trained 15
Total Warrant Collections $ 767 9 -1 -1 Hang -up
Investigations 5
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City of Southlake, Texas
M E M O R A N D U M
'rlr�
December 09,1994
TO: Robert Whitehead, Director of Public Works
FROM: Brad Payton, Street Superintendent
1; SUBJECT: Monthly Report for Street Department
November, 1994.
Description Oct Nov
1. Tons of asphalt used
a. Hot Mix Asphalt 0 15
c. Cold Mix Asphalt 350 100
d. Base Material 100 200
;41
2. Lane Miles of Road Repaired 100 100
3. Number of Street Signs
i v Repaired or Replaced (all
types) 42 37
4. Feet of Ditch Line Cleaned
and shaped 1000 800
5. Number of Vehicles Repaired 2 0
6. Row mowed in miles of streets 92 25
7. Man hours used flagging for
County on S. Peytonville 38
BP /cbk
E
UTILITY DEPARTMENT REPORT
MONTH November, 1994
E 416' Sept Nov
Nor GALLONS PUMPED FROM WELLS 0 0
I: PURCHASED FROM FORT WORTH 93,155,000 69,866,000
TOTAL PUMPED AND PURCHASED 93,155,000 69,866,000
::
1: WATER METERS SET 56 29
NEW WATER TAPS MADE 5 4
i: VALVES REPAIRED 0 2
VALVES TESTED 21 9
FIRE HYDRANTS INSTALLED -0- -0-
FIRE HYDRANTS REPAIRED -2- -0-
FIRE HYDRANTS FLUSHED 0 11
DEAD END WATER MAINS FLUSHED 31 5
WATER MAINS REPAIRED 2 2
WATER METERS AND SERVICE LINE REPAIRED 10 5
— LOCKED METER FOR DELINQUENT PAYMENT 11 13
err+' PULLED METERS 0 0
METERS REPLACED 4 2
MISCELANEOUS WORK ORDERS 264 294
SEWER LIFT STATIONS CHECKED (4 L.S.) 84 84
REQUIRED MONTHLY SEWAGE TESTS 10 12
SEWER PLANT MAINTENANCE (BANK & DOVE) 44 44
SEWER MANHOLES INSPECTED -0- 6
MISCELLANEOUS PROJECTS 0 1
Constructed 2 new offices from the old shop 160 man hours
C --'
1-7 - , efe , i/ft ---
: .....
WATER SUPERINTENDENT
Nfte
- ) ,. i 1 : f ., 4
DIRECTOR OF PUBLIC WORKS
PI q 1- I - (
1,..
UTILITY DEPARTMENT REPORT
MONTH November, 1994
4..,. Oct Nov
GALLONS PUMPED FROM WELLS 0 0
li PURCHASED FROM FORT WORTH 69,866,000 42,440,000
TOTAL PUMPED AND PURCHASED 69,866,000 42,440,000
i
WATER METERS SET 29 38
NEW WATER TAPS MADE 4 2
VALVES REPAIRED 2 3
VALVES TESTED 9 7
FIRE HYDRANTS INSTALLED -0- -0-
FIRE HYDRANTS REPAIRED -0- 10
FIRE HYDRANTS FLUSHED 11 27
DEAD END WATER MAINS FLUSHED 5 31
WATER MAINS REPAIRED 2 3
i: WATER METERS AND SERVICE LINE REPAIRED 5 2
.' LOCKED METER FOR DELINQUENT PAYMENT 13 5
iii I"? PULLED METERS 0 1
METERS REPLACED 2 27
E l MISCELANEOUS WORK ORDERS 294 246
SEWER LIFT STATIONS CHECKED (4 L.S.) 84 80
REQUIRED MONTHLY SEWAGE TESTS 12 8
li SEWER PLANT MAINTENANCE (BANK & DOVE) 44 42
SEWER MANHOLES INSPECTED 6 4
1: MISCELLANEOUS PROJECTS 1 0
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WATER SUPERINTENDENT
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0
I GENERAL FUND
Statement of Revenues, Expenditures and Changes in Fund Balance
for the period ended November 30, 1994
I with Comparative Actual amounts for the period ended November 30, 1993
(unaudited)
Percent Actual Percent
I REVENUES 1994 -95 Month Year to Date Collected/ Year to Date Total Collected/
Budget 11/30/94 9/30/95 Expended 11/30/93 9/30/94 Expended
Ad Valorem Taxes $2,325,950 $164,266 $199,983 8.6% $231,577 $2,185,256 10.6%
1 Sales Tax 1,233,000 89,951 89,951 7.3% 99,408 877,615 11.3%
Franchise Fees 418,040 206,545 206,545 49.4% 154,288 400,036 38.6%
Fines 242,400 14,912 27,377 11.3% 41,479 231,952 17.9%
Charges for Services 80,000 7,519 14,689 18.4% 2,759 53,786 5.1%
Permits/Fees
Miscellaneous 1,941,350 146,140 250,299 12.9% 210,980 1,680,918 12.6%
Miscel 41,750 1,847 7,787 18.7% 5,002 32,927 15.2%
Transfer In -Other Funds 496,360 0 0 0.0% 0 159,446 0.0%
Interest Income 90 000 7 670 15 197 16.9% 8 708 100.848 8.6%
Total Revenues $6,868,850 $638,850 $811,828 11.8% $754,201 $5,722,784 13.2%
EXPENDITURES
City Secretary $194,598 $10,407 $17,935 9.2% $20,813 $212,832 9.8%
City Manager 314,533 21,903 46,624 14.8% 24,752 200,839 12.3%
Economic Development 117,245 4,756 8,546 7.3% 0 0 0.0%
Support Services 642,785 65,618 185,789 28.9% 115,033 616,620 18.7%
Finance 265,640 16,022 30,214 11.4% 34,533 263,764 13.1%
Municipal.Court 203,990 12,319 23,662 11.6% 18,562 158,793 11.7%
Fire 784,663 55,857 100,466 12.8% 79,169 725,817 10.9%
Police 1,249,070 71,681 132,461 10.6% 132,884 1,049,060 12.7%
1 Public Safety Support 690,080 66,099 106,238 15.4% 50,277 447,029 11.2%
Building 375,155 22,063 41,026 10.9% 31,310 261,906 12.0%
Streets/Drainage 997,072 91,570 119,316 12.0% 47,944 1,222,309 3.9%
Parks 264,160 13,153 23,932 9.1% 14,939 199,627 7.5%
Public Works Administration 360,495 17,478 34,699 9.6% 28,586 137,192 20.8%
Community Development 371.712 17.412 33,704 9.1% 34 338 281.202 12.2%
1 Total Expenditures $6,831,198. $486,338 $904,612 13.2% $633,140 $5,776,990 11.0%
Excess (deficiency) of
Revenue over Expenditures $37,652 $152,512 ($92,784) $121,061 ($54,206)
OTHER FINANCING
SOURCES AND (USES)
Proceeds from C.O. Sale (net) $414,180 $0 $0 $720,827 $565,827
Transfer to Infrastructure ($820.026) $ 0 $50.000
Excess (deficiency) of
Revenues and other sources
over Expenditures ($368.194) ($42.7841 $841.888 $511.621
FUND BALANCE OCT 1 $1,838,169 $1,838,169 $1,405,310 $1,405,310
Net - Reserved for encumbrances 0 0 78,762 78,762
ENDING FUND BALANCE $1.469.975 $1.795.385 - $2.168.436 $1.838.169
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CITY OF SOUTHLAKE
WATER AND SEWER ENTERPRISE FUND
C Comparative Statement of Revenues and Expenses
f or the period ended November 30, 1994 and November 30, 1993
(unaudited)
Percent Actual Percent
1994 -95 Month Year to Date Collected/ Year to Date Total Collected/
REVENUES Budget 11/30/94 9/30/95 Expended 11/30/93 9/30/94 Expended
Water Sales - residential $2,970,000 $179,301 $415,403 14.0% $331,187 $2,627,966 12.6%
Water Sales- commercial 612,000 37,865 88,442 14.5% 77,560 452,386 17.1%
Sewer Sales 432,000 37,155 77,383 17.9% 51,270 371,706 13.8%
Sanitation Sales 432,000 30,932 60,695 14.0% 53,523 344,140 15.6%
Other utility charges 391,000 23,604 46,516 11.9% 54,929 373,733 14.7%
Miscellaneous 51,600 24,611 35,633 69.1% 10,508 108,558 9.7%
Interest Income 75 000 8.073 16 109 21.5% 10 898 74 859 14.6%
Total Revenues $4,963,600 $341,541 $740,181 14.9% $589,875 $4,353,348 13.5%
EXPENSES
Water $2,748,041 $236,721 $269,125 9.8% $676,320 $2,276,184 29.7%
Sewer 901,797 15,237 61,939 6.9% 60,912 700,170 8.7%
Sanitation 388,800 26,837 26,837 6.9% 23,891 304,485 7.8%
Debt Service -
Revenue Bonds 78,525 13,088 13,088 16.7% 20,475 81,901 25.0%
Other -Line Oversizing 0 0 0 0.0% 8,265 22,488 36.8%
Transfers -other funds 1.300.084 8953 8 953 0.7% 0 269.613 0.0%
Total Expenses $5,417,247 • $300,836 $379,942 7.0% $789,863 $3,654,841 21.6%
Net
Income /(Loss) ($453.647) ,$40.705 $360.239 ($199.988) $698.507
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CITY OF SOUTHLAKE
UTILITY BILLING
MONTHLY REPORT
NOVEMBER 1994
THIS MONTH
THIS MONTH LAST MONTH LAST YEAR
11/30/94 10/31/94 11/30/93
ACCOUNTS BILLED:
WATER $217,693.26 $297,809.49 $169,915.99
SEWER 37,129.70 40,225.61 24,221.01
GARBAGE 30,958.48 29,764.80 26,946.69
SALES TAX 2,377.01 2,287.06 1,945.14
OTHER 2,399.61 2,150.57 844.60
TOTAL $290,558.06 $372,237.53 $223,873.43
frn
ita NUMBER OF CUSTOMERS:
WATER 3,918 3,854 3,253
SEWER 1,592 1,544 1,093
GARBAGE 3,703 3,559 3,230
TOTAL
ACCOUNTS BILLED: 4,250 4,085 3,491
NEW CUSTOMERS:
(increases for the month)
WATER 64 32 38
SEWER 48 43 52
GARBAGE 144 40 35
C TOTAL ACCOUNTS
BILLED 165 31 38
CONSUMPTION BILLED (IN 000'S):
WATER 29,164 69,579 31,442
SEWER 18,679 31,942 12,933
: , ,
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CITY OF SOUTHLAKE
SALES TAX REVENUES
six year comparison
1994 -95 collected budget balance
budget to date balance percent
,$1.233.000 $142.049 $1.090.951 88.48%
FISCAL FIS AL F ISCAL ` I CA SCAT;
YEAr IAR % Inc YEAR % Inc YEAR % Inc'EAI % Inc YEAR % Inc
MONTH :::$!::8919.0M (Dec) 91/9 (Dec) 92/93 (Dec) '93/9 (Dec) 94/95 (Dec)
October $37,776 $44 16.7% $ 731< 6.0% $S0 956: 9.0% $99408 95.1% $89,951 - 9.5%
November 24,573 37117 51.0% 27 - 24.8% 42 126 ` 50.8% 5fl 623 20.2% 52 099 2.9%
December 21,052 28,464' 35.2% 33 16.9% 33 $511 1.7% 70 107.3%
January 34,463 4 106 36.7% `.:::;:40 - 15.1% 67,713'. 69.2% 106 57.3% 0
February 25,594 22 -12.1% ::::04::40;i1:00: 78.4% 39 -1.9% 7 47.0% 0.
March 30,657 3 ,955: 7.5% >::: ' 3 to> : 13.8% 44,1 6:: • 17.8% 69 34.4%
April 37,201 '445:> 11.4% 51,543` 38.8% ° 27.3%
68,664 19.3 /o ;:::: $ , 438:: 27.3 /o .:.::.:.::........ �}:
May 31,501 36, 27: 16.3% .: :;:;41,02. 12.0% 54 623. 33.2% 58,291 6.7% 0
June 37 447:::: >:> '7 894 1.2% ..::;:. 43,105: .13.8% 52 20.7% 59 577 14.5%
July 51,374 47,01:7::: -8.5% '::: > "' x:1,357::: 9.2% 80,567; 56.9% :'''94 157: 16.9% 0
August
0
0
o ;;
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1 3,9�I 12.5% ' `'4'$,731 .35.5 /0 ..:: 48,29: -0.9% .:. �$�8� 22.1%
September 3 49Q 3 , 004 13.9% 42 741 15.5% 54,39 ::: 27.3% 75 28: 38.3%
TOT AL
0
0
0
396146 148:: 13.1 /o ;::> , 37.8%
$5I5� 13. /0 $636,73 2 4.8 /0 �77,{ 15 37.8 /0 $14Z,Q�#9 -5.3% •
SLSTAX95.WK4 REPORT DATE 12/15/94
• First month of 1/2 cent additional sales tax.
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IN CITY OF SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
SALES TAX REVENUES
1993 -94 collected budget balance
budget to date balance percent
$616.500 $71.025 $545.475 88.48%
FISCAL FISCAL
YEAR YEAR % Inc
MONTH 93/94 94/95 ec
October $0 $44,975 n/a
November 0 26,049 n/a
L December 0 0
January 0 0
February 0 0
March 0 0
April 0 0
May 29,145 0
June 29,788 0
July 47,079 0
August 29,490 0
September 37 614 0
TOTAL .$173,116 $71,025
SLSTAX95.WK4 12/15/94
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