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1996-08-20 CITY OF SOUTHLAKE 667 NORTH CARROLL AVENUE REGULAR CITY COUNCIL MEETING AUGUST 20, 1996 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph Evans; Deputy Mayor Pro Tem, Pamela Muller. Members: Gary Fawks, Wayne Moffat, Scott Martin and David Harris. CITY STAFF PRESENT: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager; Kevin Hugman, Assistant City Manager; Lou Ann Heath, Director of Finance; Bob Whitehead, Director of Public Works; Greg Last, Director of Community Development; Klm Lenoir, Director of Parks and Recreation; Billy Campbell, Director of Public Safety; Karen Gandy, Zoning Administrator; E. Allen Taylor, .Ir., City Attorney; and, Sandra L. LcGrand, City Secretary. INVOCATION: Mayor Pro Tem W. Ralph Evans WORK SESSION: The work session was held to discuss agenda items by Council and staff. The Regular City Council meeting was called to order by Mayor Rick Stacy at 6:30 p.m. Agenda Item #2-A. Executive Session Mayor Stacy advised the audience that Council would be going into executive session pursuant to Chapter 551 of the Texas Government Code, Sections 551.071,551.072, 551.074, 551.076, of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and contemplated litigations, and to discuss the purchase, exchange, lease or sale of real property and to consider the appointment and evaluation of public officials, and regarding the deployment of specific occasions for implementation of security personnel or devises. Council adjourned for executive session at 6:32 p.m. Council returned to open session at 7:05 p.m. Agenda Item #2-B. Action Necessary/Executive Session No action was made as the result of the executive session. CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 1 of 24 Agenda Item//3. Approval of the Minutes of August 6. 1996 Motion was made to approve the Minutes of the Regular City Council Meeting held on August 6, 1996, as presented. Motion: Harris Second: Evans Ayes: Harris, Evans, Muller, Moffat, Martin, Stacy Nays: None Abstention: Fawks Approved: 6-0-1 vote Agenda Item #4-A. Mayor's Reoort Mayor Stacy reported that Southlake Sister Cities will be holding a Photo Contest in conjunction with the fifth anniversary of the Sister City relationship with Toyoma, Japan. The theme is "Southlake-Our Home Town," and the goal is to depict the character of our city through photography. Contact Betty Springer for details on the contest. Mayor Stacy also announced that the planning session for Southlake's 40th Birthday will be held in Bicentennial Park on Thursday, August 22, 1996 at 6:30 p.m. Everyone is invited to attend. With regards to the Metmport 114 Project, the Mayor stated he met with Commissioner Laney with TxDot and he plans to meet with the other commissioners prior to the hearing in Austin, which will take place on August 29, 1996. Stacy noted he feels this project is moving right along, and that Southlake wants a big part of the discressionary funds. Councilmember Scott Martin announced that he and Councilmember Moffat and spouses attended the 1996 Annual Meeting of GRACE on Saturday, August 17. He stated the City of Southlake was recognized as a significant donor to the GRACE program. Councilmember Moffat stated that Councilmember Martin and his wife Amy work as hard for GRACE as they do for the City. Agenda Item #4-B~ City Manager's Report Curtis Hawk, City Manager, stated he attended the first Library Committee Meeting this past week. He stated he feels the committee will work together to determine a recommendation for a library system in the City of Southlake. The public is invited to attend. Agenda Item #4-C. SPIN Renort Janet Murphy, stated she is the SPIN Standing Committee Representative for SPIN Neighborhood CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 2 of 24 //4, and that her neighborhood is located in the central portion of Southlake. She noted SPIN #4 is a very large neighborhood geographically, but is currently rather sparsely populated. At the present time their are a collection of about 50 single family residences rather than an enveloped subdivision and have large tracks of undeveloped pasture land. Ms. Murphy reported on several meetings attended by her SPIN//4 group. A copy of the report is hereby attached to the minutes of the meeting. Mrs. Murphy ended by stating the next joint City Council and SPIN Meeting will be held on October 24, 1996 A~enda Item #5. Consent Aeenda Mayor Stacy read into the record the following items which appear on the consent agenda: 5-A. Authorizing the Mayor to execute a contract with the North Central Texas Council of Governments for a Solid Waste Grant. 5-B. Commercial Developer Agreement for Rockenbaugh Elementary School. 5-C. Authorizing the Mayor to accept the Contract for Services and Fee Schedule with Trinity River Authority (TRA) for Central Regional Wastewater System for FY 1997. 5-D. Community Development Block Grant (CDBG) Final Quantity Determination. Motion was made and approval given to the items on the consent agenda as presented. Motion: Harris Second: Evans Ayes: Harris, Evans, Fawks, Muller, Moffat, Martin, Stacy Nays: None Approved: 7-0 vote ADDITIONAL INFORMATION ON CONSENT ITEMS NCTCOG Solid Waste Grant Contract. On February 22, 1996, the Executive Board of the North Central Texas Council of Governments approved the City's grant application for $30,000 to establish a backyard composting program. The grant pays for the purchase of composting bins which are to be distributed to city residents free of charge once they complete a training seminar. The grant also provides funds for promotional expenses. The City, together with Keep Southlake Beautiful, provides the training seminars and pays for administrative costs. Developer Agreement for Rockenbaughh Elementary School. This agreement contains standard language; however, several areas relative to fees have been eliminated. In the past projects, we have waived fees with CISD in the same manner as for City projects. The fees that we expect to waive for this project are summarized in the table below: CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 3 of 24 2% Administrative 676.00 3% Inspection 1,014.00 Water Impact Domestic 3,520.00 Water Impact-Irrigation 3,520.00 Sewer Impact 3,520.00 Roadway Impact 2,509.00 Park Fee 7,678.50 Fiscal Year 1997 Contract for Services and Fee Schedule with Trinity River Authority (TRA) for Central Regional Wastewater System. The contract is an annual contract for TRA to provide inspection, sampling and analytical services for any industrial discharges into the City's sanitary sewer system. With the extension of sewer to North Davis Business Park and the S-7 sewer line into the industrial area east of Bmmlow Avenue, the City has had two requests for industrial discharges. They are Shamrock Oil Company and Dan' Equipment Company. The contract for FY 1997 includes a not to exceed amount of $3,500. Community Development Block Grant (CDBG) Cost/Final Quantity Determination. For the past two years the City of Southlake has participated in the CDBG Grant Program administered by Tarrant County and funded by the U.S. Department of Housing and Urban Development. The Southlake projects include: 1) construction of a 12-inch water main along Randol Mill Avenue from Kingswood Drive to Morgan Road; 2) installation of water line on Oak Lane North and Oak Lane South; 3) installation of sanitary sewer on Oak Lane Noah and Oak Lane South; 4) installation of water on Sutton Place; 5) installation of sanitary sewer on Sutton Place; and 6) roadway and drainage improvements on Oak Lane North, Oak Lane South and Sutton Place. The only project completed to date has been the 12-inch water main along Randol Mill Avenue, between Kingswood Drive and Morgan Road. This was a two year, two phase project. Phase I included the area between Kingswood Drive and Brown Lane. This phase was completed in 1995. Phase 2, between Brown Lane and Morgan Road, was recently completed and is the subject of this memo. Each year certain funds are allocated to the participating communities for various projects based on engineering estimates of construction costs. In the first year (Phase I) of this project, $120,000 was allocated to the City for construction. The second year allocation was $115,000. Bids were received in the amount of $118,665.40. At this time, the City committed to fund any change orders or overages in excess of available funds. Agenda Item//6. Public Forum Edwin Manhart, 905 Emerald Blvd., Southlake. Mr. Manhart informed the new Councilmembers of the condition of the roads in Diamond Circle Estates. The roads are in such poor state according to Mr. Manhart, that someone actually fell down. Because sewerage construction is CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 4 of 24 underway, the roads need to be re-done while sewer is being installed. He feels they need new concrete roads. Alan Murphy 906 Emerald Blvd., Southlake. Mr. Murphy stated he was also present to speak for the roads in Diamond Circle Estates, stating, he would like a response on the following: 1) acknowledgment from the City Council; 2) identify what can be done: 3) expedite a solution; and 4) have the funds in place. Mr. Murphy stated they wish to meet with Council and staff to work on the above solutions. Mayor Stacy stated we have received all the letters from the property owners. We have in the FY 1996-97 Budget, the sewer and street funds for Diamond Circle Estates. Bill Dedrick, 1060 Mission Drive, Southlake. Mr. Dedrick stated he is president of Lake Cities Band, and they are requesting $4,000 funding in the proposed FY 1996-97 Budget. As of this time Southlake has contributed $1,000 per fiscal year. Public Forum closed. Agenda Item g7-A. Resolution No. 96-51 (ZA 96-71). SUP for Outside Storaee. Resolution No. 96-51, (ZA 96-71), Specific Use Permit for Outside Storage for Great Outdoor Landscape, being legally described as Lot 3, Block A, Hart Industrial Park, and being approximately 0.998 acres situated in the John N. Gibson Survey, Abstract No. 591. Current zoning is "I-l" Light Industrial District. Owner: Joseph Hart. Applicant: Scott and Carol Malone. At the request of the applicant, this item was tabled time certain September 17, 1996. Motion: Harris Second: Evans Ayes: Harris, Evans, Fawks, Muller, Moffat, Martin, Stacy Nays: None Approved: 7-0 vote (to table). A_~enda Item #7-B. Ordinance No. 480-201.2nd reading (ZA 96-65). Ordinance No. 480-201, 2nd reading (ZA 96-65), Rezoning for Thomas Mahan Survey, Abstract No. 2El, and 2G, being approximately 2.819 acres situated in the Thomas Mahan Survey, Abstract No. 1049, and being Tracts 2El and 2G as recorded in Volume 1917, Page 143 of the D.R.T.C.T. Current zoning is "AG" Agricultural, with a requested zoning of ~SF-1A~ Single Family Residential District. Owners/Applicants: Eric and Mary Huning. SPIN Neighborhood #5. CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 5 of 24 In a memorandum dated August 16, 1996 from Karen Gandy, Zoning Administrator, she noted that fourteen (14) notices were sent to property owners within the 200' notification area and four (4) written responses have been received, from: Hazel J. Miller, 5213 McQuade St, Fort Worth, in favor; Michael A. Quinn, P.O. Box 92575, Southlake, in favor; Frank L. Record and Nina L. Smith, P.O. Box 172, Grapevine, opposed; and Mary L. Jackson Berends, 2008 E. Highland Street, Southlake, in favor. The public hearing resulted with no comments from the audience. It was noted the applicant was not present for this meeting. Motion was made to approve Ordinance No. 480-201, 2nd reading. Motion: Muller Second: Harris Ayes: Muller, Harris, Evans, Fawks, Moffat, Martin, Stacy Nays: None Mayor Rick Stacy read the caption of the ordinance. Approved: 7-0 vote Agenda Item #7-C. Ordinance No. 480-202. 2nd readinn (ZA 96-66) Ordinance No. 480-202, 2nd reading (ZA 96-66), Rezoning for W.H. Martin Survey, Tracts 4, 4A and C, Dart Survey, Abstract No. 2A8, being approximately 2.875 acres in the William H. Martin Survey, Abstract No. 1058, Tracts 4 and 4A, and in the C. Dart Survey, Abstract No. 2003, Tract 2A8, as recorded in Volume 3256, Page 95, of the D.R.T.C.T. Current zoning is "AG" Agricultural District with a requested zoning of "SF-1A' Single Family Residential District. Owners/Applicants: Theodore V. Dias and Glen S. Barnett. Karen Gandy, Zoning Administrator, in her memorandum dated August 16, 1996, noted that four (4) notices were sent to property owners within the 200' notification area and two (2) written responses have been received from: Anita T. Salinas, 2185 Randol Mill Avenue, undecided; and Tony C. Adams & Earl A. Adams, 3101 Sagebrush, Lewisville, in favor. Ms. Gandy noted that due to the Salinas opposition (which exceeds 20% of the land area within 200') a super-majority vote of the City Council is required to approve the request. Public Hearing- no comments were received during this time. The applicants were not present for this meeting. Motion was made to approve Ordinance No. 480-202, 2nd reading. Motion: Martin Second: Muller Ayes: Martin, Muller, Moffat, Harris, Evans, Fawks, Stacy CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 6 of 24 Nays: None Mayor Rick Stacy read the caption of the ordinance. Approved: 7-0 vote Agenda Item #7-D. Ordinance No. 480-203.2nd reading (ZA 96-69). Ordinance No. 480-203, 2nd reading (ZA 96-69), Rezoning for J.J. Freshour Survey, Tracts 9A1A and 9A2, being approximately 2.18 acres situated in the J.J. Freshour Survey, Abstract No. 521, being Tracts 9A1A and 9A2 filed of record in Volume 11787, Page 1367, D.R.T.C.T. Current zoning is "AG" Agricultural, with a requested zoning of "SF-30A' Single Family Residential District. Owner/Applicant: Brian J. And Monica Boutte. SPIN Neighborhood #16. In a memorandum dated August 16, 1996, Karen Gandy, Zoning Administrator, stated six (6) notices were sent to property owners within the 200' notification area and no written responses have been received. Ms. Gandy noted that the City Council approved the Plat Showing for this property at their July 16, 1996 meeting. This action was necessary to comply with the "30-day rule" due to the lack of a quorum at P&Z on June 20, 1996 and no regularly scheduled meeting of the P&Z on July 4, 1996. Public Hearing- no comments were made during the public hearing on this item. Motion was made to approve Ordinance No. 480-203, 2nd reading. Motion: Muller Second: Moffat Mayor Stacy read the caption of this ordinance. Ayes: Muller, Moffat, Martin, Harris, Evans, Fawks, Stacy Nays: None Approved: 7-0 vote Agenda Item # 7-E. ZA 96-86. Site Plan for Rockenbaugh Elementary_ School ZA 96-86, Site Plan for Rockenbaugh Elementary School, being approximately 15.357 acres situated in the O.W. Knight Survey, Abstract No. 899, being portions of Tracts 2A3, and 2B. Current zoning is "PUD" Planned Unit Development. Owner: Carroll ISD. Applicant: Cheatham and Associates. SPIN Neighborhood #9. Karen Gandy, Zoning Administrator, stated that four (4) notices were sent to property owners within the 200' notification area and no written responses have been received. Ms. Gandy noted on August 15, 1996, the Planning and Zoning Commission approved the site plan, subject to the Plat Review Letter No. 1 dated August 2, 1996, deleting item #5 (required driveway throat depth). Councilmember Muller asked what is the hardship that they cannot comply with CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 7 of 24 the driveway throat depth? Councilmember Martin also expressed concerns with the throat depth. Eddie Cheatham, Cheatham and Associates, engineer, was present to answer questions of Council. Randy Loftes, architect, 1161 Corporate Drive, Arlington. Mr. Loftes discussed the traffic flow in the driveway with Council. Councilmember Martin stated he has a concern with traffic controls, asking are there any traffic control. Mike Lloyd, traffic consultant with Innovations, Dallas. Mr. Lloyd stated they looked at the issues with the driveway flow carefully and saw some problems. Mayor Stacy stated that the traffic control has been a concern of the entire Council. The public hearing resulted with no comments from the audience. Motion was made to approve ZA 96-86, Site Plan for Rockenbaugh Elementary School subject to the Plan Review Letter #1, dated August 2, 1996, with the following amendments: delete item #5 (throat depth) and with the changes suggested by Mayor Stacy and Councilmember Martin with regards to traffic flow in the parking driveway, in that there would be two lanes for cars (the south entrance) and two lanes for buses (the north entrance) using stop signs and stop bars. Also, a "do not block the intersection" sign to be installed where buses and cars do not cross over each other. Motion: Muller Second: Martin Ayes: Muller, Martin, Moffat, Fawks, Harris, Evans, Stacy Nays: None Approved: 7-0 vote A~nda Item #7-F. ZA 96-99. Concern Plan for Georgetown Park (formerly Southlake Blvd. plaza). ZA 96-99, Concept Plan for Georgetown Park (formerly Southlake Boulevard Plaza), being approximately 5.435 acres situated in the Thomas Easter Survey, Abstract No. 474, Tract 2A3. Current zoning is "C-2" Local Retail Commercial District. Applicant: Richard Myers, Realty Capital Corp. Owner: R.G. Lyford. SPIN Neighborhood #7. Karen Gandy, Zoning Administrator, commented that twelve (12) notices were sent to property owners within the 200' notification area and one (1) written response has been received from Gordon Nettleton, 2611 East Southlake Blvd., in favor. Ms. Gandy stated the Planning and Zoning Commission approved this item (7-0) subject to Staff Review Summary No. 1 dated August 2, 1996, deleting item #6b requiring a 500' spacing for full access drives and deferring CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 8 of 24 item #7, the requirement of an F1 fence and an 8' screening device, until the construction of "Building C' indicated on the plan. Richard Myers, Realty Capital Corporation, 210 Park Blvd., Suite 100, Grapevine, Texas. Mr. Myers stated he is here to answer questions of Council. The public hearing resulted with no comments from the audience. Motion was made to approve the Concept Plan for Georgetown Park, pursuant to the Staff Review Summary No. 2, dated August 16, 1996; deleting item #3-B, minimum spacing between full access driveways; deferring the bufferyard as submitted on the plan received August 12, 1996; deleting item #3C; with the deferral of item 4, the fence and bufferyard on the south until construction of building 3; adding the condition to the landscaping as agreed by the applicant, and meet planting per 100' of bufferyard per the code. Motion: Martin Second: Harris Ayes: Harris, Martin, Evans, Fawks, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote Agenda Item gT-G. ZA 96-79. Site Plan for Georeetown Park ZA 96-79, Site Plan for Georgetown Park (formerly Southlake Blvd. Plaza), being approximately 5.435 acres situated in the Thomas Easter Survey, Abstract No. 474, Tract 2A3. Current zoning is "C-2" Local Retail Commercial District. Applicant: Richard Myers, Realty Capital Corp. Owner: R.G. Lyford. SPIN Neighborhood #7. The Zoning Administrator, Karen Gandy, stated fourteen (14) notices were sent to property owners within the 200' notification area and three (3) responses were received in writing from: Emily Shanklin, 2627 E. Southlake Blvd., in favor; Howard E. Cart, Jr., 311 S. Kimball Avenue, in favor; Gordon A. Nettleton, 26112 East Southlake Blvd., Southlake, in favor. The Zoning Administrator commented that on July 18, 1996, the Planning and Zoning Commission approved (7-0), subject to Staff Review Summary No. 1 dated August 2, 1996, deleting item #7b requiring a minimum 100' spacing for full access drives and deferring item #8, the requirement of an F1 fence and an 8" screening device, until the construction of "Building C". Randy Loftes stated they agree with the staff review letters. The public hearing resulted with no comments from the audience. Motion was made to approve ZA 96-79, pursuant to the Staff Review Letter No. 2 dated August 16, 1996, deleting item 3-B, 3-C, deferring item #4 until construction of building "C', deleting item #6, until construction of building "C~, requiring that the dumpster be located in conformance CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 9 of 24 with the concept plan, with the understanding that will take place with construction of any further development. Mr. Myer stated he will move the dumpster within 24 months. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Muller, Moffat, Harris, Stacy Nays: None Approved: 7-0 vote Aeenda Item #7-H. ZA 96-78. Preliminary Plat for Georgetown Park ZA 96-78, Preliminary Plat for Georgetown Park (formerly Southlake Boulevard Plaza) being approximately 5.435 acres situated in the Thomas Easter Survey, Abstract No. 474, Tract 2A3. Current zoning is "C-2" Local Retail Commemial District. Applicant: Richard Myers, Realty Capital Corporation. Owner: R.G. Lyford. SPIN Neighborhood #7. Karen Gandy, Zoning Administrator, commented that fourteen (14) notices were sent to property owners within the 200' notification area and two (2) notices were received from: Howard E. Carr, Jr., 311 S. Kimball Avenue, Southlake, in favor; and Gordon A. Nettleton, 2611 E. Southlake Blvd., in favor. Motion was made to approve ZA 96-78, Preliminary Plat for Georgetown Park, subject to the Staff Review Summary No. 2 dated August 16 1996. Motion: Fawks Second: Muller Ayes: Fawks, Muller, Evans, Harris, Martin, Stacy Nays: None Approved: 6-0 vote Councilmember Moffat was out of the room and did not vote Agenda Item g7-I. ZA 96-94. Site Plan for Holt Dental Care (Diamond Circle Estatesl ZA 96-94, Site Plan for Holt Dental Care being legally described as Lot 1, Block 3, Diamond Circle Estates, as recorded in Volume 388-177 Page 7 of the P.R.T.C.T. and being approximately 1.003 acres situated in the W.W.Hall Survey, Abstract No. 687. Current zoning is "C-2" Local Retail Commercial District. Owner/Applicant: James H. Holt, D.D.S. SPIN Neighborhood #10. Karen Gandy, Zoning Administrator, commented that ten (10) notices were sent to property owners within the 200' notification area and two (2) written responses have been received, from: Richard O'Day, 921 Emerald Blvd., in favor; and Donald and Carole Tinkham, 917 Emerald Blvd., Southlake, undecided. During the Planning and Zoning Commission meeting held on August 15, 1996, this item was approved (4-2vote) subject to Revised Plan Review Letter No. 1 dated August 15, 1996, amended as follows: 1) delete #5 (provide 6' concrete walk along F.M. CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 10 of 24 1709 in compliance with Trail System Master Plan); 2) delete #6 (required driveway spacing and throat depth); 3) Amend//8, delete "show exterior auditory speakers~ from the comment. No exterior auditory speakers are to be placed on the site. 4) delete #10 (show location of trash dumpster) no trash dumpster is to be placed on the site; 5) Delete #16 (show areas of outside storage) no outside storage is to be placed on the site. Councilmember Harris asked the Director of Community Development to work with the applicant with regard to lighting in back so that it will not carry over on the adjacent properties. Roger Blake, Blake Architect. Mr. Blake noted they are intending to use wall packs that will not carry over onto adjacent properties. Parking will be on the back of the building. Mr. Blake stated he met with Dennis Killough regarding the articulation of the building. It was noted the driveway is on the adjacent property, Remax. To get to their parking, they have to go through Remax property. They recommend the west side drive could be a shared driveway with whomever develops to the west. Councilmember Fawks suggested a "right in, right out" with "left in" from the eastbound F.M. 1709 turn left. The public hearing resulted with no comments from the audience. Motion was made to approve the Site Plan for Holt Dental Care facility subject to the Revised Staff Review Summary No. 1, dated August 15, 1996, deleting items #5, #6, #8, #10, #16 and requiring the plan to be revised showing a stub-out of the driveway to the west, aligning to the existing east/west drive, noting cross access to the west property. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Muller, Moffat, Harris, Stacy Nays: None Approved: 7-0 vote A_~enda Item g7-J. Ordinance No. 480-210. 1st reading (ZA 96-91) Ordinance No. 480-210, 1st reading (ZA 96-91), Rezoning and Concept Plan for a Retail Center being approximately 1.822 acres situated in the Jesse G. Allen Survey, Abstract No. 18, being Lot 5R4 of Parker's Comer Addition, Tract 2A4 of the Jesse G. Allen Survey, Abstract No. 18, and approximately 27,892 square feet of the abandoned F.M. 1938 (Davis Blvd.) right-of-way. Current zoning is "C-2" Local Retail Commercial District (Lot 5R4), "C-3" General Commercial District (Tract 2A4), and abandoned right-of-way (F.M. 1938). Requested zoning is "C-2" Local Retail Commercial District. Owners: DKV Partners and Southlake Joint Venture. Applicant: John R. Drews. SPIN Neighborhood #15. CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE I1 of 24 Karen Gandy, Zoning Administrator, commented that ten (10) notices were sent to property owners within the 200' notification area and one (1) written response has been received from outside the 200' notification area from June and Wayne Haney, 400 Brock, Southlake, undecided, referring to traffic crossing F.M. 1938 from Southlake Market Place to reach Windy's and the trash in the drainage ditchs that ends up in the creek and on their property. John Drews, 5440 Harvest Hill Road, Dallas. Mr. Drews was present to answer questions for Council. Barry Hudson, Senior Planner JBM Engineers, 500 W. 7th Street, Suite 600, Fort Worth, representing Windy's was also present for the meeting. A discussion was held with regards to the ingress/egress into the Windy's. Mr. Hudson stated it would be better for Windy's if they could have a "right in, right out" drive. Motion was made m approve the 1st reading of Ordinance No. 480-210, Zoning and Concept Plan incorporating the Staff Review Summary No. 1 dated August 2, 1996, amending Item #5, to require a 10' type-O bufferyard; deleting #6-A through F, requiring the driveway spacing and throat depth along F.M. 1709 and F.M. 1938; and changing the driveway intersecting at the west line of F.M. 1938 from Lot 5R4 to a right in, right out, left in, driveway; and further requiring that the driveway on F.M. 1709 be a right in only and deleting the right out. Motion: Harris Second: Martin Mayor Rick Stacy read the caption of the ordinance. Ayes: Harris, Martin, Evans, Fawks, Moffat, Stacy Nays: Muller Approved: 6q vote Agenda Item g2-A. ENecutive Session-Continuation Mayor Stacy advised the audience that Council would be returning to executive session pursuant to Chapter 551 of the Texas Government Code, Section 551.071, to seek the advice of the City Attorney with respect to pending and contemplated litigations. Council adjourned to executive session at 7:25 p.m. Council returned to open session at 7:35 p.m. Aeenda item #2-B. Action Necessary-Continuation No action was taken as the result of the executive session. Agenda Item gT-K. ZA 96-88. Site Plan for Windy',~ ZA 96-88, Site Plan for Wendy's being approximately 0.7232 acres situated in the Jesse G. Allen Survey, Abstract No. 18, and being Lot 5R4 of Parker's Comer Addition, a portion of Tract 2A4 CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 12 of 24 of the J.G. Allen Survey, Abstract No. 18 and a portion of the abandonment F.M. No. 1938 fight-of-way. Current zoning is "C-2" Local Retail Commercial District. Owner: Southlake Joint Venture. Applicant: Wendy's International, Inc. SPIN Neighborhood #15. Karen Gandy, Zoning Administrator, stated that six (6) notices were sent to property owners within the 200' notification area and one (1) response was received outside the 200' notification are: June and Wayne Haney, 400 Brock, Southlake, undecided. John Drews and Barry Hudson were present to answer questions of Council. PUBLIC HEARING: Carol Lee Hamilton, 1210 Cross Timber, Southlake. Ms. Hamilton stated she appreciates the efforts of the City Council in working with Wendy's, and attempting to have it blend into Southlake. She noted, however, that the buffer ordinances does not provide for buffer sharing. She feels that Council should adhere to the buffer requirements. Motion was made to table ZA 96-88 time certain September 3, 1996, at the request of the applicant. Motion: Fawks Second: Muller Ayes: Fawks, Muller, Moffat, Martin, Harris, Evans, Stacy Nays: None Approved: 7-0 vote (to table). Agenda Item g7-L, ZA 96-92. Plat Revision of Lots 5R4-R1. Parker's Corner Addition ZA 96-92, Plat Revision of Lots 5R4-R1 and 5R4-R2, Parker's Comer Addition, being approximately 1.822 acres situated in the Jesse G. Alien Survey, Abstract No. 18, and being a revision of Lot 5R4 of Parker's Comer Addition, Tract 2A4 of the J.G. Allen Survey, Abstract No. 18, and approximately 27,892 square feet of the abandoned F.M. 1938 right-of-way. Current zoning is "C-2" Local Retail Commercial District (Lot 5R4), "C-3" General Commercial (Tract 2A4) and abandoned F.M. 1938 right-of-way. Owners: DKV Partners I and Southlake Joint Venture. Applicant: John R. Drews. Spin Neighborhood #15. The Zoning Administrator, Karen Gandy, reported that ten (10) notices were sent to property owners within the 200' notification area and no written responses were received. Motion was made to approve ZA 96-92, subject to the Staff Review Summary No. 2 dated August 16, 1996, amending item #2, continuing the common access easement as indication on the concept plan through both lots; add the comment requiring the note regarding subdivision of land by metes and bounds as stated in the ordinance and required by law. Motion: Martin CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 13 of 24 Second: Fawks Ayes: Martin, Fawks, Evans, Harris, Muller, Moffat, S~acy Nays: None Approved: 7-0 vote Agenda Item g7-M. Ordinance No. 598-A. 2nd reading SPIN Ordinance No. 598-A, 2nd reading, amending Ordinance No. 598, the Southlake Program for the Involvement of Neighborhoods was presented by Curtis Hawk, City Manager, who noted the City Council discussed the proposed changes to the Ordinance and the Articles of Organization at a joint meeting held on July 25, 1996, and Council subsequently approved the changes recommended by SPIN on first reading at the August 6, 1996 City Council Meeting. There have been no changes to the ordinance since the first reading. David Baltimore, SPIN Chairman, is out of town but Laura Miklosko, Vice Chairman, is present to answer questions. The public hearing resulted with no comments from the audience. Motion was made to approve Ordinance No. 598-A, as presented on second reading. Motion: Muller Second: Moffat Mayor Stacy read the caption of the ordinance. Ayes: Muller, Moffat, Martin, Fawks, Stacy Nays: Harris, Evans Approved: 5-2 vote Agenda Item #7-N. PUBLIC HEARING to Consider a Proposal to Increase Taxes Curtis Hawk, City Manager, stated Chapter 26 of the State Property Tax Code requires the City of Southlake to comply with truth-in-taxation laws in adopting the FY 1996-97 tax rate. On August 3, 1996, the City published its "1996 Property Tax Rates in the City of Southlake,' or effective tax rate notice, which also included the notice and hearing limit tax rate, and the rollback tax rate, as follows: Effective tax rate $.39034/$100 Notice and hearing tax limit $.40205/$100 Rollback tax rate $.43471/$100 The notice and hearing limit tax rate is 3 % over the calculated effective tax rate. The rollback tax rate divides the overall tax rate into two categories: maintenance and operations and debt service. The rollback rate allows for the debt service portion of the tax rate to increase to cover expected debt service for the coming budget year. The proposed FY 1996-97 Budget is based on a $.422/$100 tax rate, the same rate adopted for the FY 1995-96 Budget. Because the proposed $.422/$100 tax rate exceeds the notice and hearing limit tax rate, the City must hold a public hearing on a proposal to increase taxes. After the CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 14 of 24 Council holds a public hearing on the tax increase, the City will be required to publish a notice in the newspaper, "Notice of Vote on Tax Rate." This notice will indicate the date to adopt the tax rate, currently set for the September 3, 1996 meeting. PUBLIC HEARIIN'G: No comments were received during the public hearing. Agenda ]Item//7-0. Ordinance No. 665.1st reading. FY 1996-97 Operatine Budget Curtis Hawk, City Manager, presented to City Council for consideration the first reading on the FY 1996-97 operating budget. This budget summarizes the plan of municipal operations for the fiscal year that begins October 1, 1996. The summary budget information also incorporates a Capital Projects Budget for the FY 1996-97 year. The Capital Projects consists of major water, sewer, street and drainage infrastructure items that are funded through a variety of sources, such as impact fees, operating fund transfers, developer fees, and bond proceeds. According to Curtis Hawk, the proposed General Fund budget projects an increase of 17 full-time regular positions in FY 96-97. These positions are needed to enable the City to provide effective management of service demands. The positions are: Three (3) Firefighters/Paramedics (April 1 hire) One (1) Fire Inspector (April 1 hire) Five (5) Police Officers (4-January 1 hire: l-April 1 hire) Two (2) Public Safety Officers (April 1 hire) One (1) Communication Specialist (January 1 hire) One (1) Building Inspector One (1) Street/Drainage Maintenance Worker (April 1 hire) One (1) Recreation Specialist (April 1 hire) One (1) Administrative Secretary-Parks (April 1 hire) One (1) Landscape Administrator (April 1 hire) Other Expenditure Highlights $ 69,478 $ 34,975 $ 78,010 $18,000 $18,000 $ 25,000 $251,375 $12,000 $ 56,592 $ 58,500 $ 82,500 Self-contained breathing apparatus for Fire Service Opticom signal devices at the signalized intersections Fire vehicles Vehicle video cameras Infra-red heat detector Public Safety "training house" 5 Police Vehicles 2 Personal data terminals Radio Equipment 3 vehicle - Building Inspection, Parks, Public Works Dump truck, trailer, asphalt lay down machine CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 15 of 24 $ 35,000 $ 42,213 $195,049 Van for Parks/Recreation Replace fencing - Bicentennial Park Computer network equipment PUBLIC HEARING: Carol Lee Hamilton, Cross Timber Drive, Southlake. Ms. Hamilton stated the Park and Recreation Board has suggested Council consider a recreation monitor, as there has been a problem with maintenance of the park building and scheduling (the building is being used so much), they feel there needs to be someone there to open and lock up the facility. She asked for Council consideration. Jim Giffin, 3002 Briar Lane, Southlake. Mr. Giffin stated the budget is an important issue for the general public and he feels it should have been moved up on the agenda for those who have to leave early. He feels Council should set priorities in the budget, namely, heath, safety, and welfare, with the health and safety issues being funded first. He stated he considers the welfare items as park and recreation and community programs. Mr. Giffin stated the City owes it to the homeowners to provide adequate water for health and safety. Public Hearing Closed. Motion was made to approve Ordinance No. 655, 1st reading, Fiscal Year 1996-97 Operating Budget. Motion: Martin Second: Harris Mayor Rick Stacy read the caption of the ordinance. Ayes: Martin, Harris, Evans, Fawks, Muller, Stacy Nays: Moffat Approved: 6-1 vote Agenda Item #8-A. Ordinance No. 664. 1st reading Tax Levy Ordinance Curtis Hawk, City Manager, explained the FY 1996-97 budget submitted to the City Council proposes a tax rate of $.422 per $100 of a property's taxable value. Part of the tax rate, $. 17238 per $100, pays for the retirement of debt that is due during the 1996-97 budget year. The remainder of the tax rate, $.24962 per $100 is used to support General Fund operations of the City, such as police, fire, and inspections. State law requires the City to adopt the tax rate in these two components. Total taxable value in the City is $1,281,650,132, which is the value of properties as of January 1, 1996. City Manager, Curtis Hawk, stated approval of this ordinance on first reading does not mean changes could not be made to the budget prior to second reading. Motion was made to approve Ordinance No. 664, 1st reading, tax levy ordinance. CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 16 of 24 Motion: Fawks Second: Evans Mayor Rick Stacy read the caption of the ordinance Ayes: Fawks, Evans, Muller, Martin, Harris, Stacy Nays: Moffat Approved: 6-1 vote Aeenda Item #8-D. Ordinance No. 480-209. 1st readine (ZA 96-87) Ordinance No. 480-209, 1st reading (ZA 96-87), Rezoning for approximately 1.51 acres situated in the A.A. Freeman Survey, Abstract No. 522, Tract 2A1 and being the proposed Lot 2, A.A. Freeman No. 522 Addition. Current zoning is "AG" Agricultural with a requested zoning of "SF-1A' Single Family Residential District. Owners: Mark and Karen Goodwin. Applicant: Mark Goodwin. Karen Gandy, Zoning Administrator, commented that twenty (20) notices were sent to property owners within the 200' notification area and one (1) written response has been received from Kenneth Vanderfor, 1337 Ten Bar Trail, Southlake, in favor, "make it happen! This is the third letter. Get on with it and stop wasting tax dollars on registered letters!" Mark Goodwin, applicant, 2610 Mandy Way, Arlintgon. Mr. Goodwin stated he will remove the small house when he builds his new home, if approved. Motion was made to approve Ordinance No. 480.209, 1st reading. Motion: Fawks Second: Muller Mayor Rick Stacy read the caption of the ordinance. Ayes: Fawks, Muller, Moffat, Martin, Harris, Evans, Stacy Nays: None Approved: 7-0 vote Agenda Item g8-E. ZA 96-83. Plat Showing of Lots 2 & 3. A.A. Freeman No. 522 Addition. ZA 96-83, Plat Showing of Lots 21 and 3, A.A. Freeman No. 522 Addition (submitted as Lots 1 and 2), being approximately 2.39 acres situated in the A.A. Freeman Survey, Abstract No. 522, Tracts 2Al and 2A1B. Current zoning is "AG" Agricultural for Tract 2Al and "SF-30' Single Family Residential District for Tract 2A1B. Applicant: Mark Goodwin. Owners: Mark Goodwin and Jode R. Wilson. SPIN Neighborhood//13. Kamn Gandy, Zoning Administrator, commented that twenty (20) notices were sent to property owners within the 200' notification area and four (4) written responses have been received from: Derek DeGuire, 7312 Plumwood Drive, North Richland Hills, opposed; Christine Vanderford, 1337 Ten Bar Trail, Southlake, in favor; C. Thomas Chapman, 402 Valverde Court, Southlake, undecided; and Michael and Kimberly Sanders, 510 Stonewall Court, Southlake, opposed. CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 17 of 24 Ms. Gandy noted on August 15, 1996, the Planning and Zoning Commission approved (6-0) subject to Staff Review Letter No. 1 dated August 2, 1996, amended as follows: 1) it was recommended that item #11, requiring an informational comment concerning the illegality of selling property by metes and bounds be stricken. Mark Goodwin stated he has no problem with the staff comments. Bob Whitehead, Director of Public Works, stated the Capital Plan for Public Works projects includes extending sewer and is included in the new year's budget. Motion was made to approve ZA 96-83, subject to the Staff Review Summary No. 1 dated August 2, 1996. Motion: Fawks Second: Muller Ayes: Fawks, Muller, Moffat, Martin, Harris, Evans, Stacy Nays: None Approved: 7-0 vote Agenda Item #8-F. Ordinance No. 480-204. 1st readinn (ZA 96-44~ Racetrac Petroleunl Ordinance No. 480-204, 1st reading (ZA 96-44), Rezoning and Site Plan for Racetrac Petroleum, being legally described as approximately 2.704 acres situated in the Thomas Easter Survey, Abstract No. 474, tract 8B. Current zoning is "AG" Agricultural District with a requested zoning of "C~2" Local Retail Commercial District. Owner/Applicant: Southern Cornerstone, Inc. SPIN Neighborhood//7. The Zoning Administrator, Karen Gandy, reported that eleven (11) notices were sent to property owners within the 200' notification area and three (3) written responses have been received from: Barbara Bradford, P.O. Box 100464, Fort Worth, in favor; Carlos Dorris, 213 Eastwood Drive, Southlake, opposed; and Wayne R. and Shirley Holter, 701 Shady Grove #28F, Grand Prairie, opposed. Three (3) written notices were received from outside the 200' notification area, including: Mark and Seherd Garvin, 6908 Little Ranch Road, North Richland Hills, opposed; Darrell Faglie, 505 South Kimball Avenue, Southlake, opposed; and Sherry Berman, opposed. Ms. Gandy noted that the applicant has met all the review comments of the Plan Review Summary No. 3 dated August 2, 1996, with the exception of the items addressed in the Plan Review Summary No. 4 dated August 16, 1996. Due to the Commission's recommendation to deny this action, a super-majority vote of the City Council will be required to approve this request. Bill Dahlstron, 4000 Fountain Place, Dallas. Mr. Dahlstron stated Racetrac Petroleum currently has 350 stores in the northeast part of the country, and they realized over one million dollars in CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 18 of 24 1995. They believe in being a leader in the community. He stated will use corridor guidelines and agree with all comments in the review letters. Mr. Dahlstron noted they have complied with the articulation requirements, and are providing a deceleration lane as required. Their landscaping plan includes thirty-five canopy trees, thirty-six accent trees, and one hundred sixty-two shrubs. They plan to buffer all around. A traffic study has been provided and F.M. 1709 provides for a level service E. A service station is a permitted use in the "C-2" zoning category. Norman Rickie, 300 Technology Court, Smyrna, Georgia. Mr. Rickie stated he represents Racetrac Petroleum and his responsibility is to pick sites for the company. This area needs them! The company is willing to invest 1.6 million dollars because the citizens need them. He noted the driveway is the only area they do not comply with. Motion was made to deny Ordinance No. 480-204. Motion: Fawks Second: Moffat Mayor Rick Stacy read the caption of the ordinance. Ayes: Fawks, Moffat, Muller, Martin, Harris, Evans, Stacy Nays: None Denied: 7-0 vote Agenda Item #8-G. Ordinance No. 480-199. 1st readine. (gA 96-53) Ordinance No. 480-199, 1st reading (ZA 96-53), Rezoning and Concept Plan for Cotton Patch Cafe, being approximately 1.10 acres, situated in the John A. Freeman Survey, Abstract No. 529, being a portion of Tract 2. Current zoning is "AG" Agricultural District, with a requested zoning of "C-2" Local Retail Commercial District. Owner: Mary Frances Vandergriff. Applicant: M. & P Investments, SPIN Neighborhood #8. Karen Gandy, Zoning Administrator, commented that seven (7) notices were sent to property owners within the 200' notification area and one (1) written response has been received from Mary Frances Frank Vandergriff, 2895 Selma Lane, Farmers Branch, in favor Seventeen (17) written responses have been received from outside the 200' notification area: George D. Thayer, 217 Eastwood Drive, Southlake, opposed; Diane Faughn, 215 Eastwood Drive, opposed; John and Martha Taylor, 209 Eastwood Drive, Southlake, opposed; Jerry Adcock, 204 Westwood Drive, Southlake, opposed; George and Corrine Tuttle, 219 Eastwood Drive, Southlake, opposed; Karen Markham 219 Westwood Drive, Southlake, opposed; Dennis and Pattie Minder, 223 Eastwood Drive, Southlake, opposed; Russell W. Leavens, 228 Westwood Drive, Southlake, opposed; Pat Morgan, 210 Westwood Drive, Southlake, opposed; Darrell McNutt, 212 Westwood Drive, Southlake, opposed; Gary Miron dba The Hub, 1675 E. Southlake Blvd., Southlake, in favor; Jan Miron, Southlake, Executive Suites, 1695 E. Southlake Blvd., Southlake, in favor; Dan Johnson, Interactive Training Solutions, Southlake, in favor; Pamela Fagan, Interactive Training Solutions, Southlake, in favor; Ann M. Paul, American Financial CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 19 of 24 Alternatives, in favor; Lina McCabe, American Financial Alternatives, in favor. Seventy-four (74) written responses, in favor, were received outside the 200' notification area. These letters of support stated, in part, "--across the street from the Kroger is a good location for a restaurant. The new light will allow easy access to and from the site. I have heard good things about the Cotton Patch and feel that it would greatly benefit the community." Ms. Gandy stated, due to the Commission's recommendation to deny, a super-majority vote (6 of 7) of the City Council will be required to approve this request. Larry Marshall, 905 Park View, Southlake. Mr. Marshall stated they have met all the city's requirements, exceeding the parking requirements for a family restaurant. In 1989, there were 19 location of Cotton Patch Restaurants. They employee young people from the community and they are residents of Southlake. The restaurant will seat 150. Mr. Marshall stated Mr. Frank Ritz will build his office buildings first, prior to the restaurant being built. The hours of operation will be 11:00 a.m. to 10:00 p.m. with Friday and Saturday nights until 10:30 p.m. After discussion, motion was made to table Ordinance No. 480-199, time certain September 17, 1996 at the request of the applicant. Motion: Harris Second: Martin Ayes: Harris, Martin, Evans, Fawks, Stacy Nays: Muller, Moffat Approved: 5-2 vote (to table) Agenda Item #8-H. Ordinance No. 480-208. 1st reading (ZA 96-85~ Ordinance No. 480-208, 1st reading (ZA 96-85), Rezoning and Concept Plan for Stone Bridge Park, being approximately 13.583 acres situated in the J.G. Allen Survey, Abstract No. 18, Tract 2D as recorded on Page 1330 of Volume 9427 in the D.R.T.C.T. Current zoning is "AG" Agricultural District with a requested zoning of "C-3" General Commercial District. Owners: H.C. and Maxjr~e Forester. Applicant: Realty Capital Corporation. SPIN Neighborhood #16. Karen Gan~y'~ Zoning Admlmstrator, read a letter from Richard Myers, applicant for the above referenced ca~se~ r~equest!ng that the item be tabled until the September 3, 1996 City Council meeting. Motion was made to table Ordinance No. 480-208, 1st reading, time certain September 3, 1996, at the request of the applicant. Motion: Martin Second: Harris Ayes: Martin, Harris, Evans, Fawks, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote (to table) CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 20 of 24 Agenda Item #9-A. Resolution No. 96-55. Household Waste Collection Resolution No. 96-55, approving an interlocal agreement for participation with the City of Fort Worth in household hazardous waste collection, guaranteeing a sinking fund will be created in the event any liability arises from the contract. This item will not be acted upon tonight, but brought back to Council at a later date. Several Councilmembers expressed they would like to look into the contract further. A~nda Item #10-A. Authorizing the Mayor to accept the amendment to the agr~ment with Sprint Snectrum L.P. for the Bicentennial Ground Tower Lease. After discussion with regards to the agreement authorizing the Mayor to accept the amendment to the agreement with Sprint Spectrum L.P. for the Bicentennial Ground Tower Lease, it was determined that this item will be tabled at the request of the applicant, time certain September 3, 1996. Motion was made to table the amended agreement with Sprint Spectrum L.P. for the Bicentennial Ground Tower Lease, time certain September 3, 1996, at the request of the applicant. Motion: Martin Second: Moffat Ayes: Martin, Moffat, Harris, Evans, Fawks, Muller, Stacy Nays: None Approved: 7-0 vote Agenda Item #12. Ad_iournment Prior to adjournment, Council agreed to meet in work session on August 27, 1996 at 6:00 p.m. in order to further study the FY 1996-97 Operating Budget. The meetin aurned by Mayor Stacy at 12 midnight. ATTEST: L. LeGrand City Secretary CITY COUNCIL MINUTES--REGULAR MEETING ON 8/20/96 * PAGE 21 of 24 AGENDA ITEM #4 -C SPIN /CITY COUNCIL REPORT - August 20, 1996 Good evening Mr. Mayor and members of the City Council. I am Janet Murphy, SPIN Standing Committee Representative for SPIN Neighborhood #4. My neighborhood is located in the central portion of Southlake. It is bordered by White Chapel Boulevard on the West, Dove Road on the North, Short Avenue on the East and Southlake Boulevard on the South. It basically encompasses most of the Hwy 114 corridor. This building we meet in tonight is located within SPIN #4. SPIN #4 is a very large neighborhood geographically but currently rather sparsely populated. At the present time we are a collection of about 50 single family residences rather than developed subdivisions and we have large tracks of undeveloped pasture land. The SPIN Standing Committee wishes to report: That SPIN is alive and well as evidenced by the several well attended Community Meetings held since our last report. A Community Meeting for all neighborhoods was held on July 22, 1996. David MacMahan of Pima Properties discussed proposed redevelopment of Crossroads Square Center. About 30 citizens were in attendance. A Community Meeting for all neighborhoods was held on July 24, 1996. Representatives of Toll Brothers discussed proposed development of the Goode Airport land into 138 residential lots. About 75 citizens were in attendance. A Community Meeting for neighborhoods 11, 13 & 14 was held on August 13, 1996. Larry Flynn discussed his proposed development of an office center, Southlake Professional Plaza. About 39 citizens were in attendance. We also have several upcoming neighborhood meetings. On August 22nd, SPIN #3 neighborhood is meeting at the Community Building. SPIN Neighborhood #9 is sponsoring a meeting on August 26th with Greg Last discussing development issues at the Community Building. And, on August 27th there will be a meeting to select SPIN representatives to fill vacancies in neighborhoods #10 and #14. August 20, 1996 SPIN /City Council Report continued Community meetings have been scheduled for September 24th and October 2nd to review the final proposals for the Master Plans for Bicentennial Park and Bob Jones Park with all interested Southlake citizens. SPIN has extended an offer of assistance to the Carroll School District to help with disseminating information to Southlake citizens. Our Standing Committee meeting on August 29th at the Community Building will feature CISD Superintendent, Ted Gillum, discussing district projections and a bond proposal overview. And finally, we would like to thank Mayor Stacy, Councilmember Fawks, and Councilmember Martin for attending our joint City Council/SPIN Standing Committee meeting held on July 25th. Our next joint meeting is scheduled for October 24th. We hope you all will be able to attend. Unless there are any questions, this concludes my report. Thank you for the opportunity to address you this evening. ti May 29, 1996 City of Southlake Attn: Curtis Hawk City Manager 1725 E. Southlake Blvd. Southlake, TX 76092 Dear Mr. Hawk: This is to request an increase to $4,000 in city budget funding for the Lake Cities Community Band. The current annual cities' grant of $1,000 has been of great benefit to the band during the past four years. It has helped the band maintain a program of musical appreciation and participation for the citizens of Southlake. Increases in the costs for running the band, along with reductions in funding from surrounding communities, have changed our organization's financial structure. .. We would like to present the benefits of this financial support to you and the city council. The band is a genuine community asset that provides access and participation in the arts, supports community cultural events, and provides educational programs to both children and adults within our community. I will contact you in the future to arrange a time for further discussion of this request, or you may contact me at your convenience. My telephone number is 488- 5310. Thank you for your consideration of this matter. Sincerely yours, Bill Dedrick President AGENDA ITEM #6 PUBLIC FORUM Lake Cities Community Band 1996 - 1997 Budget Proposal Fact Sheet The Organization • A strong local arts program is important to the development of a growing city. • The Lake Cities Community Band is a community asset which can help provide a focus for the expansion of arts programs in the City Of Southlake. • The band is a non - profit group organized in Southlake in 1992. The majority of Its members and leadership live in Southlake. • The Community Band provides entertainment and educational programs to citizens of the city. These programs are aimed at adults as well as the young people of our community. The Funding Request • The annual budget of the Lake Cities Community Band is over $5,000 per year. • Major cost items are, sheet music, equipment, concert production costs, director fees, publicity and administrative expenses. • During past years many expenses were offset by donations from the city of Grapevine and from miscellaneous donations including proceeds from the Chamber of Commerce's Southlake Stakeout. • One -time donations have become unreliable and we no longer receive regular support from the City of Grapevine. • This proposal will ensure a level of reliable funding upon which the Band can base a secure schedule of programming for the community. The following page lists the planned schedule of performances by the Lake Cities Community Band for the 1996/1997 fiscal year. 1996 - 1997 Performance Schedule Event: Winter Holiday Concert Date: December, 1996 Place: Carroll High School Auditorium Music: A variety of music and entertainment for the holiday season. Though emphasizing entertainment, the program includes music of historical importance. The concert narration also offers insight into the significance of such special works. Includes an audience sing -along of favorite seasonal tunes. Event: Annual Young People's Concert Date: March, 1997 Place: Carroll High School Auditorium Music: Music and special entertainment for children of all ages. As with other concerts, we balance entertainment with education and exposure to significant musical works. This concert has been well received and was partially sponsored by the Southlake Women's Club. Event: City Of Southlake Easter Egg Hunt Date: April, 1997 Place: Bicentennial Park Music: A selection of seasonal and children's music performed outdoors. Event: Spring Community Concert Date: May, 1997 Place: Carroll High School Auditorium Music: Each Spring a different theme. Examples from past performances include "Broadway ", "The Swing Era" and collections of significant concert band literature. These concerts are also designed to entertain our audience as well as expose them to musical literature of special significance. Event: City Of Southlake July 4th Celebration Date: July 4th weekend Place: Bicentennial Park Music: A concert in the park featuring a variety of patriotic tunes and other traditional pieces for the Fourth Of July. Event: Fall Performance Series Date: September /October 1997 Place: Carroll High Auditorium and /or Bicentennial Park Music: The Band would like to jointly plan one or more fall concerts in cooperation with the Southlake Department Of Parks and Recreation.