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1996-06-18CITY OF SOUTHLAKE, TEXAS 667 NORTH CARROLL AVENUE REGULAR CITY COUNCIL MEETING JUNE 18, 1996 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph Evans; Deputy Mayor Pro Tern Pamela Muller. Members: Scott F. Martin, David A. Harris, Gary Fawks and Wayne Moffat. STAFF PRESENT: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager; Kevin Hugman, Assistant to the City Manager; Lou Ann Heath, Director of Finance; Bob Whitehead, Director of Public Works; Ron Harper, City Engineer; Greg Last, Director of Community Development; Kim McAdams Lenior, Director of Parks and Recreation; Billy Campbell, Director of Public Safety; Deborah Drayovitch, City Attorney; and, Sandra L. LeGrand, City Secretary. INVOCATION: Mayor Pro Tem W. Ralph Evans. WORK SESSION: The work session was held where agenda items for tonight's meeting were discussed by Council and staff. The Regular City Council meeting was called to order by Mayor Rick Stacy at 7:05 p.m. Agenda Item #2-A. Executive Session: Mayor Stacy advised the audience that Council would be going into executive session pursuant to Chapter 551 of the Texas Government Code, Sections 551.071,551.072, 551.074, 551.076 of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and contemplated litigations, and to discuss the purchase, exchange, lease or sale of real property and to consider the appointment and evaluation of public officials, and regarding the deployment of specific occasions for implementation of security personnel or devises. Council adjourned for executive session at 7:10 p.m. Council returned to open session at 8:00 p.m. No action was taken as the result of the executive session. Agenda item//3. Aonroval of the Minutes of the June 3 and June 4. City Council meetings. Motion was made to approve the minutes of the June 3, 1996 Special City Council meeting (Official Canvass) as well as the minutes of the Regular City Council meeting held on Iune 4. Regular City Council Meeting Minutes June 18, 1996 page two Aeenda Item #3. Continued Motion: Evans Second: Muller Ayes: Evans, Muller, Fawks, Moffat, Martin, Harris, Stacy Nays: None Approved: 7-0 vote Agenda Item #4-A. Mayor's Reoort Mayor Stacy asked the City Secretary to administer the Oath of Office to the newly appointed Mayor Pro Tem, W. Ralph Evans and the Deputy Mayor Pro Tern, Pamela Muller. Their terms are for one (1) year in these positions. Mayor Stacy reported on the trip to Austin today in which most of Council and others in the City and surrounding area met with the Texas Highway Commission in an effort to expedite the SH 114 reconstruction project. Mayor Stacy stated it was a wonderful trip, one of the most exciting for Tarrant County because groups of people have worked together better than ever before. There were business leaders, elected officials, property owners, concerned citizens and there were children involved. The group had twenty (20) minutes before the commission and over 200 people were there. The presentation was warmly received by the TxDot Commission. The commissioners showed a sense of concern which was appreciated. It was the beginning of a new direction for the community and all of those effected by the SH 114 Corridor. The next meeting will be held Wednesday morning to reorganize and plan for the future. Councilmember Muller stated she wanted to thank Sally Hall for her work with the school children. She said seeing the most dramatic impact on the Board was the response to the drawings from the children. Ms. Muller pointed out that if the children are noticing the traffic congestion, there certainly is a problem. Councilmember Scott Martin stated he was proud to be a part of the effort. He stated he was inspired by the inter-community support in this area. It was heart warming to see all of the people from all the counties for miles and miles around worldng together to support each other and to make sure that our future is safer and economically brighter for all of us. He stated the citizens owe a debt of gratitude to the Metroport 114 Partnership leadership group, Mayor Baker of Colleyville, ex-Mayor Gary Fickes and other members of the executive committee, and to TU Electric for the video. Councilmember David Harris stated as great as things went today, today was the first step and after a very emotional presentation it is a very natural thing for Regular City Council Meeting Minutes June 18, 1996 page three Aoenda Item #4-A. Continued people to forget abut the issue. He stated, "we had the problem f'Lxed once before, came back and congratulated outselves; it was unfixed." Today was the first step, new ideas are still needed. The next meeting will be held at the Colleyville City Hall on Thursday, June 20, 1996, at 7:30 p.m. Agenda Item #4-B. City Manager's Reuort Curtis Hawk, City Manager, reported that the Council Orientation will be held on June 25 from 4:00 p.m. to 10:00 p.m. The Council Retreat will be held on June 26, 1996, from 8:00 a.m. to 10:00 p.m. and on June 27, 1996, Council will be meeting with the CISD Board of Trustees for a joint session beginning at 7:30 p.m. A~enda Item #4-C. SPIN Reoort David Baltimore, SPIN #12, reported that SPIN #12 is in the northwest part of Southlake, one of the more developed areas. He stated SPIN #12 residents have expressed concerns about the roads and road maintenance. They have also expressed concerns as to when they will get City sewer. Mr. Baltimore thanked the City staff, as well as everyone who worked on the SH 114 Project. Councilmember Martin reminded everyone of the SPIN Birthday Celebration which will be held on lune 27, 1996, at 6:30 p.m., at Bicentennial Park. Agenda Item #4-D. SYAC Annual Renort Brydie Andrews, Southlake Youth Advisory Committee (SYAC) chair presented the annual report to the City Council. Miss Andrews stated SYAC was created two years ago to generate public awareness and to give the youth of Southlake a voice in their community. Currently, there are thirty (30) youth members between the 7th and 12th grades. Andrews reviewed last year's activities which are outlined in the SYAC Annual Report which is hereby included in the minutes of this meeting. A~enda Item #5. Consent Agenda The Consent Agenda consisted of the following items: 5-A. Engineering services to design the water main (transmission) along State Highway 114 from Trophy Club to TW King Road. 5-B. Authorizing the Mayor to execute a Cooperative Pumhasing Agreement between the City of Southlake and Denton County. Regular City Council Meeting Minutes June 18, 1996 page four 5-C. Resolution No. 96-31, Appointments to the SPIN Standing Committee. 5-D. Resolution No. 96-39, in support of 1997 Automobile Theft Prevention Authority Grant. Authorizing the City Manager to execute a contract between the City of Southlake and City of Grapevine to provide backup 9-1-1 service in the event of a sewice disruption in Southlake. 5-F. Resolution No. 96-43, authorizing the City Attorney to proceed with condemnation for a drainage easement on a portion of Joe and Carolyn Moore's property. Resolution No. 96-40, a resolution regarding the City of Southlake's participation in Tarrant County's Community Development Block Grant Program for the Three Program Year Period, Fiscal Year 1997 through Fiscal Year 1999. Variance to Subdivision Ordinance No. 483-E, Section 4.01(1)2 (Plat Expiration), Extending the validity of the Plat Showing of Lots 3 and 4, O.W. Knight No. 899 Addition, being described as Tract 2B3C in the O.W. Knight Abstract No. 899 and being approximately 1.959 acres. Owners: Richard and Debbie Garrett. Motion was made to approve the consent agenda items, adding to item #5-C, SPIN #16, the appointments of John and Linda Wilder. Motion: Evans Second: Harris Ayes: Evans, Harris, Fawks, Muller, Moffat, Martin, Stacy Nays: None Approved: 7-0 vote ADDITIONAL INFORMATION ON CONSENT ITEMS Southlake's water supplier is the City of Fort Worth. Currently, ail of the water is transported through a 30-inch water line along F.M. 1709 through the City of Keller. The amount of water Southlake can pump through the 30-inch line is reaching the capacity of the line. Recent Council action to purchase a site and authorize bids for the construction of a water storage and pumping facility off F.M. 1709 and Pearson Lane, will allow, when the facility is completed in 1997, for additional water to be pumped through the 30-inch water main. Southlake has an immediate need for a second line to provide an increased supply of water for the City, but just as importantly, a reluctant or second line in case of failure of the existing 30-inch line. Freese-Nichols, Inc., are currently designing the water system for Alliance Development Company's Lake Turner Municipal Utility Districts, MUD's, and will be updating the Water Master Plan for the City of Keller. Due to the proposed Regional Water Supply Plan and the future sharing Regular City Council Meeting Minutes June 18, 1996 page five Agenda Item #5. Continued of the S.H. 114 water line, hiring Freese-Nichols to design the water main will utilize the information they have already obtained from Alliance and the City of Keller. Staff recommended Council to accept the proposal prepared by Freese-Nichols, Inc. and authorize the City Manager to enter into the Agreement for Engineering Services with Freese-Nichols, Inc. for the water line extension along S.H. 114 from Trophy Club to T.W. King Road. Authorizing the Mayor to execute a Cooperative Purchasing Agreement between the City of Southlake and Denton County. This purchasing agreement is very much like other purchase agreements that the City has entered into that allows the City of Southlake to purchase goods and services that have from other government entities, which have gone through a bidding process for those goods and services. This agreement may benefit Public Works more than Public Safety, however, any savings, whether it be time or actual low bid purchasing, is of benefit to the citizens and shows fiscal responsibility. SPIN Standing Committee Appointments. The new appointees will serve a regular two year term. There are two vacant positions in Neighborhoods #10, and #16. Appointments were made to SPIN g2, #4, #6, gT,//8, #10, #11, #12, #14, and #16. 1997 Automobile Theft Prevention Authority Grant. The Automobile Theft Prevention Authority (ATPA) serves as a State of Texas Board comprised of motor vehicle insurance, consumer insurance company, and law enforcement agency representatives. The ATPA established a 1996-97 grant funding program designed to fund programs directed towards the goal of reducing the number of automobile related crimes. In conjunction with the Community Services Officer program, the City is active in steps of crime prevention and community education projects. To assist in the acquisition of printed materials, an applicant packet has been prepared to solicit grant funds in the amount of $4,000 from the ATPA. Interlocal contract for hack-up 9-1-1 service and communication support between the City of Southlake and City of Grapevine. The contract provides for emergency communications support from each area during times of primary system failure and increases the ability of receiving City response to emergency 9-1-1 calls. Resolution No. 96-43, authorizing the City Attorney to proceed with condemnation for a drainage easement on a portion of Joe and Carolyn Moore's property located on West Highland, across the street from the Stanhope Addition. 5-G. Resolution No. 96-40, authorizing the Mayor to enter into a Community Development Cooperative Agreement for FY 1997-1999. Regular City Council Meeting Minutes June 18, 1996 page six Aeenda Item #5. Continued Variance to Subdivision Ordinance No. 483-E, Section 4.01(1)2 (Plat Expiration) extending the validity of the Plat Showing of Lots 3 and 4, O.W. Knight No. 899 Addition. Two lots on Buttercup Road, Southlake. Owner: Richard and Debbie Garrett. A~,enda Item #6. Public Forum Sally Hall, 1609 Mockingbird Lane, Southlake. Ms. Hall stated the trip to Austin today was a "spiritual experience." She thanked staff and all the groups involved, the schools, business entity, chamber, for one of the finest hours she has spent in Southlake. She stated she feels the City went from #148 to #1 today. It was professional and she stated she feels our name moved up on the list. Again, she thanked everyone! Aeenda Item gT-A. ZA 96-55. Site Plan for Southlake Oaks ZA 96-55, Site Plan for Southlake Oaks, on property being legally described as being a portion of Tract 3C, Littleberry G. Hall Survey, Abstract No. 686, and being approximately 2.296 acres. Current zoning is "C-2" Local Retail Commercial District. Owner/Applicant: F.M. 1709-Shady Oaks Ltd. SPIN Neighborhood//13. Karen Gandy, Zoning Administrator, commented that twelve (12) notices were sent to property owners within the 200' notification area and no written responses have been received. Neff Cookerbaum, applicant, was present to answer questions for Council. It is understood that if the site plan is approved, Council is not approving locations for signs as shown on the plan. Mr. Cookerbaum stated he will meet the articulation requirements on the east and west facade. The public hearing resulted with no comments from the audience. Motion was made to approve Z 96-55, subject to the Plat Review Letter #3 dated June 14, 1996, as recommended by the Planning and Zoning Commission. Motion: Evans Second: Harris Ayes: Evans, Harris, Fawks, Moffat, Martin, Stacy Nays: Muller Approved: 6-1 vote Councilmember Fawks noted the variance to the Driveway Ordinance on F.M. 1709 is due to the fact that there is not enough room to put a driveway any other way and for this property to have access. The same applies to Shady Oaks Drive. Regular City Council Meeting Minutes June 18, 1996 page seven A~enda Item g7-A. Continued Councilmember Fawks stated he would have difficulty approving the variance to the building set-back, if not for the fact that this was discussed at the time the lots were divided and the time the City acquired their property. Allowing access on North Shady Oaks is a "safety issue." Councilmember Martin added, "it appears that once the City rezones the property to our use as "CS," that the forty foot set-back would no longer be required on the rear of the property." Ultimately, it will in fact, exceed the City's requirements once the City rezones. It is the intent of the City to use the property for community service purposes. Agenda Item #8-A. ZA 96-59. Plat Revision. Lots in Monticello Estates. Phase One ZA 96-59, Plat Revision of Lots 3R, 4R, 5R, 6R, 7R, 8R, 9R, 10R, l lR, 12R, 13R, 14R, 15R, and 16R of Block 4 and Lot 10R of Block 3, Monticello Estates, Phase One, being approximately 6.279 acres situated in the P.J. Hyde Survey, Abstract No. 667, and being 15 residential lots. Current zoning is "P.U.D.," Planned Unit Development District, being P.U.D. No 2, Timber Lake. Owners/Applicants: Monticello Estates Joint Ventures, Calais Construction Incorporatexl, Hughes-Moore Investments, Inc., D & D Homes, Inc., Newton Brothers Construction, Inc., Gregory T. and Suzanne N. Carpenter, Bartington Homes, Inc., J & G Classic Homes, Inc., Ritz Properties, Inc., and Thomas and Susan Segee. SPIN Neighborhood #13. Karen Gandy, Zoning Administrator, commented that eleven (11) notices were sent to property owners within the 200' notification area and one (1) written response has been received within the 200' area from: Todd B. Handwerk, 190 Northwest Parkway, Suite D, Southlake, in favor. Terry Wilkerson, developer, was present for the meeting to answer questions of Council. Motion was made to approve ZA 96-59, subject to the Plat Review Summary No. 2, dated June 14, 1996. Motion: Muller Second: Evans Ayes: Muller, Evans, Fawks, Moffat, Martin, Harris, Stacy Nays: None Approved: 7-0 vote Regular City Council Meeting Minutes June 18, 1996 page eight Anenda Item gS-B. ZA 96-61. Preliminary Plat for Mesc0 Addition ZA 96-61, Preliminary Plat for Mesco Addition, being legally described as being 22.7794 acres situated in the Thomas Mahan Survey, Abstract No. 1049, being Tracts 3A2, 3A2, and 6A, as recorded in Volume 10-336, Page 1466 and Volume 10336, Page 1471, Deed Records of Tarrant County, Texas. Current zoning is "I-P.U.D." Light Industrial Planned Unit Development District. Owner: Anderson Industries, Inc. Applicant: Jimmy L. Lane. Karen Gandy stated she received a letter from Jim Strode, representing the applicant, with a request to table until August 6, 1996. Motion was made to table ZA 96-61, at the request of the applicant, time certain August 6, 1996. Motion: Second: Ayes: Nays: Muller Martin Muller, Martin, Harris, Evans, Fawks, Moffat, Stacy None Approved: 7-0 vote (to table) Anenda Item gS-C. Ordinance No. 480-200. 1st readine ZA 96-62 Ordinance No. 480-200, 1st reading (ZA 96-62), Rezoning for approximately 1.379 acres situated in the Francis Throop Survey, Abstract No. 1511, and being Tract 4C. Current zoning is "AG" Agricultural District, with a requested zoning of "SF-1A" Single Family Residential District. Owner/Applicant: Katherine Bartholomew. SPIN neighborhood #5. The Zoning Administrator, Karen Gandy, reported that six (6) notices were sent to property owners within the 200' notification area and two (2) written responses have been received from: Dorothy Rockenbaugh, 1901 N. Carroll Avenue, in favor; and Wade Booker, 1100 Primrose Lane, Southlake, in favor. It was noted the applicant was not present for the meeting. Motion was made to approved Ordinance No. 480-200, 1st reading as presented. Motion: Muller Second: Harris Mayor Stacy read the caption of the ordinance. Ayes: Muller, Harris, Evans, Fawks, Moffat, Martin, Stacy Nays: None Approved: 7-0 vote Regular City Council Meeting Minutes June 18, 1996 page nine A~enda Item #10-A. Develoner Aereement for Coventry Manor, Phase H Bob Whitehead, Director of Public Works, led the discussion with regards to the Developer Agreement for Coventry Manor, Phase II, noting there are no unusual changes on this agreement in relation to the Phase I agreement. There are several paragraphs in the agreement that require Council attention: OTHER ISSUES. In Phase I, the City Council agreed to reimburse the Developer on the following items for the offset against the City's "over sizing" cost agreement: 1) on a "semi-annual basis for all Sewer Impact Fees collected by the City for properties which contribute sewerage to the N-1 line built by the Coventry Addition", 2) the 2% Administrative Fee and the 3% Inspection Fee collected by the City. OTHER ISSUES. (Off-Site Drainage) The Developer will contribute $17,000 as the Phase II share of the critical drainage structure downstream from the development. The total of Phase I and Phase II is $37,000. OTHER ISSUES. (Park Fees) The Park Board and the City Council agreed to grant the Developer 30% credit toward the required Park Fees for Phases I and II. The Developer paid the required Park fees of $17,500 on July 10, 1995. OTHER ISSUES. (Perimeter Street Fees/Street Impact Fees) The Developer paid, as part of Phase I, the required Street Perimeter Fees for all of the perimeter streets in the entire addition in the amount of $16,385.75. Therefore, no fees are due nor can Street Impact Fees be assessed at the time of the building permits. Dale Clark, president of Warren Clark Developers, was present to answer questions of Council. A~enda Item g2-A. Continued Executive Session Mayor Stacy announced that Council would be returning to executive session at this time, pursuant to Chapter 551 of the Texas Government Code, Section 551.071, to seek the advice the advice of the City Attorney. Council adjourned for executive session at 9:15 p.m. Council returned to open session at 9:35 p.m. Regular City Council Meeting Minutes June 18, 1996 page ten Agenda Item #2-B. Continued. Action Necessary No action was necessary as the result of the return from executive session. Motion was made to approve the Developer Agreement for Coventry Manor, Phase II. Motion: Harris Second: Evans Ayes: Harris, Evans, Moffat, Fawks, Martin, Stacy Nays: Muller Approved: 6-1 vote Agenda Item 10-B. Authorizing Primeco to Install Antennas On Existina Commllnicati0n and/or Electrical Towers. with Eauinment Shelters at the Base. Curtis Hawk, City Manager, led the discussion with regards to the request to authorize Primeco to install antennas on existing communication and/or electrical towers, with equipment shelters at the base of the towers, noting that he, Mayor Stacy, Karen Gandy, Zoning Administrator, met with Primeco officials to let them know the City Council's concerns about the proposed use of the Brazos and TU Electric facilities for the Primeco antennas. Mr. Hawk noted there are two letters from Primeco, a June 6 letter to Karen Gandy, and a June 14, 1996 letter to the Mayor and City Council which was a formal apology from Douglas Athas, Director, for Primeco's action to install equipment without prior approval. A copy of the letters are hereby attached to the minutes of the meeting. Cynthia Lucas, Manager of Site Development with Primeco, was present for the meeting. She stated Primeco wants the use of four sites in Southlake, all on existing structures. She continued to say that the Dallas and Fort Worth ordinances allow them in certain areas, and they didn't realize they needed to go to the City before beginning work. She listed the four sites: 1) the water tower on White Chapel at Bicentennial Park; 2) the water tower on Florence Road; 3) north of Kimball Road on SH 114; and 4) Brazos Substation site. Doug Athas, Primeco, answered questions with regards to buried vaults. Mr. Athes asked Council for permission to get their temporary power and put up their antennas, and go through the necessary process when doing the testing. If Brazos Substation site and Kimball Avenue locations are not approved, they will tear it down. Mayor Stacy recommended the City Council approve the request on a temporary basis as ordinance powers to allow the City to control Primeco antenna location. Motion was made to allow Prime, co to run temporary power to both sites (Kimball Avenue and Brazos Substation site) and do temporary construction of the antenna and cabinet unit subject to the agreement that they allow the City the use of their zoning expert, at their expense up to a Regular City Council Meeting Minutes June 18, 1996 page eleven Aeenda Item glOB. continued specified amount to be spelled out in the agreement, and subject to the City's right to require them to remove it if it is not acceptable. The agreement to be worked out with Curtis Hawk, City Manager. Motion: Harris Second: Evans Ayes: Harris, Evans, Fawks, Muller, Moffat, Martin, Stacy Nays: None Approved: 7-0 vote Councilmember Gary Fawks stated that Kimball Road is not pleasing and if they can find an alternative to that,it would be preferred. He expressed that he is not sure that it will not be in the right-of-way of Kimball's buildout. Once it is there, it will be difficult to have it moved. Auenda Item #10-C. Authorizing the testine of the slurry eroutine for the investieation of navement distress. Director of Public Works Bob Whitehead, led the discussion with regards to testing of the slurry grouting for the investigation of pavement distress, noting Council had a work session on June 11 on this issue, which was presented by Wiss, Janney, Elmer Associates, Inc. The investigation concluded that the primary reason for the distressed pavement was the movement of the "fines" in the soil to the "stone bedding" around the sanitary sewer. The consultants recommended one or more of four changes be made for the construction of the future streets. The consultants also recommended three remediation procedures for the existing distressed streets: 1) slurry grouting the stone bedding material; 2) "slab-jacking" the concrete pavement where possible; and, 3) removal and replacement of the concrete pavement. Mr. Whitehead stated staff is asking City Council to authorize a 150-foot test section to be slurry grounted around the sanitary sewer. After the grout is in place, the area surrounding the sewer will be excavated and physically inspected to see the effectiveness of the slurry grout in sealing the voids in the rock bedding. The testing will proceed in July if Council approves. Doug Deno, Wiss, Janney, Eisner Associates, was present to answer question of Council. Mayor Stacy asked why haven't we talked with other cities with similar problems to determine how they handled the problem. It was determined that the test will take place on Bent Creek Drive and Creek Way Bend, at the southwest corner. Regular City Council Meeting Minutes June 18, 1996 page twelve Agenda item #10-C. Continued Mr. Deno stated he feels the test is necessary and by performing the test in the location it will allow them to put the backhoe in the proper place. Councilmember Fawks stated the feedback he has received from Timarron residents is that they want the test done in their neighborhood. Motion was made to authorize the testing of the flurry grouting for the investigation of pavement distress. The contract provides for a cost not to exceed $10,000 for the testing. Motion: Harris Second: Martin Ayes: Harris, Martin, Moffat, Evans, Muller, Fawks Nays: Stacy Approved: 6-1 vote Agenda Item #11-A. Discussion: Ordinance No. 530-A. Animal Control Motion was made to table Ordinance No. 530-A, Animal Control Ordinance, until the next City Council meeting. Motion: Muller Second: Evans Ayes: Muller, Evans, Fawks, Moffat, Martin, Harris, Stacy Nays: None Approved: 7-0 vote (to table) Agenda Item #2-A. Executive Session. Continued Mayor Stacy advised the audience that Council would be going back into executive session pursuant to Chapter 551 of the Texas Government Code, Section 551.074, to discuss the appointment and evaluation of public officials. Council returned to executive session at 10:55 p.m. Council returned to open session at 1:55 a.m. Agenda item #2-B, Action Necessary/Continued No action was taken as the result of the executive session. Regular City Council Meeting Minutes June 18, 1996 page thirteen Aeenda Item//9-A. Resolution No. 96-32. Aooointments to SPD~ Resolution No. 96-32 allows for the appointment of members to the Southlake Park Development Corporation. According to the Articles of Incorporation for the SPDC, four (4) members shall be members of the City Council and three (3) remaining directors must not be employees or officers of the City, or members of the City Council. Motion was made to approve Resolution No. 96-32, naming Councilmembers W. Ralph Evans, Scott Martin, Rick Stacy and Pamela Muller to the SPDC as Councilmembers, reappointing David Yelton as chair and adding Carol Lee Hamilton to the board to fill the unexpired term of Janet Murphy. Motion: Martin Second: Harris Ayes: Martin, Harris, Evans, Fawks, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote A~enda Item ~9-B. Resolution No. 96-33. Aooointments to Parks and Recreation Board Resolution No. 96-33 was approved naming the following members to the Parks and Recreation Board: Rod Johnson, Vicki Johnson, Ronnie Kendall, Larry Goldstein, Sherry Berman, and Gary Beyer for terms as shown in Resolution No. 96-33. Motion: Martin Second: Harris Ayes: Martin, Harris, Evans, Fawks, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote Aeenda Item //9-C. Resolution No. 96-34. Aooointments to the Planning, and Zonine Commission. Resolution No. 96-34 was approved naming the following members to the Planning and Zoning Commission: Joe L. Wright, Lanny Tate, Ann Creighton, Debra Edmondson, Rex Potter and Dona Schroetke, for terms as shown in Resolution No. 96-34. Motion: Martin Second: Harris Ayes: Martin, Harris, Evans, Fawks, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote Regular City Council Meeting Minutes June 18, 1996 page fourteen Agenda Item #9-D. Resolution No. 96-35. Aonointments to the Zoninn Board of Adiustments. Resolution No. 96-35, was approved naming the following members to the Zoning Board of Adjustments: Fred Joyce (As Chair), Karen Cienld, Bill Kemp (Alternate #1), Ron Troy, Sally Hall, John Smart (Alternate//2) and naming Art Sorenson as Vice-Chair. Terms our outlined in Resolution No. 96-35. Motion: Martin Second: Harris Ayes: Martin, Harris, Evans, Fawks, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote Agenda Item /D-E, Resolution No. 96.36, Annointments to Join~ Utilization C0mmitte¢ (JUCl Resolution No. 96-36, was approved naming Rick Wilhelm (citizen appointmen0 to another two (2) year term and naming Gary Fawks as the Council Representative to JUC. Motion: Martin Second: Harris Ayes: Martin, Harris, Evans, Muller, Moffat, Stacy Nays: None Abstention: Fawks Approved: 6-0-1 vote Aeenda Item #9-F. Resolution No. 96-37. Aonointments to Teen Court Resolution No. 96-37 was approved naming Cathy Turner and David Harris to one (1) year terms. Motion: Fawks Second: Evans Ayes: Fawks, Evans, Muller, Moffat, Martin, Stacy Nays: None Abstention: Harris Approved: 6-0-1 vote Agenda item #9-G. Resolution No. 96-38. Avo0intment as Dallas/Fort Worth Airport Liaison Resolution No. ZA 96-38 was approved naming Councilmember Pamela A. Muller as a Council representative to Dailas/Fort Worth Airport as Liaison. Motion: Harris Regular City Council Meeting Minutes June 18, 1996 page fifteen Aeenda Item #9-G. Continued Second: Martin Ayes: Martin, Harris, Evans, Fawks, Moffat, Stacy Nays: None Abstention: Muller Approved: 6-0-1 vote Aeenda Item #9-J. Resolution No. 96-41. Aopointments to the Senior Advisor~ Commission Resolution No. 96-41 was approved naming the following citizens to the Senior Advisory Commission for terms to be determined in Resolution No. 96-41. Members: Jim Goggin, J.C. Woods, Dick Johnston, Aloha Payne, Francis Weiser, Crawford Hall, and John Kelly and Wanda Buschman as alternate members. Motion: Harris Second: Martin Ayes: Harris, Martin, Evans, Fawks, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote A~end~ Item #12, Adjournment The meeting was adjourned by Mayor Rick Stacy at 2:10 a.m. ATI~.ST: City of Southlake, Texas CITY COUNCIL MEETING SIGN UP IF YOU WISH TO SPEAK DURING THE MEETING DATE: f iLL i0 /7 (� NAME ADDRESS TELEPHONE AGENDA 1'1'EM A ass -lg t '. - R ) \ I Li t{ 14 L t 609 Kr e1 i 0 GI go PUoU C Fto t M \, / 1 City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, do solemnly swear (or affirm) that I will faithfully execute the duties of DEPUTY MAYOR PRO TEM of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." \ DEPUTY MAYOR PRO ' M SWORN TO AND SUBSCRIBED BE ME, THIS THE 4TH DAY OF JUNE, 1996 Ottj - IC STACY ' � � MAYOR OF SOUTHLAKE r '1 ATTEST : , gy m: l illion llittt���� ,```` SANDRA L. LEGRAND CITY SECRETARY City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, SALLY HALL do solemnly swear (or affirm) that I will faithfully execute the duties of BOARD OF ADJUSTMENTS member of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." SALLY L SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 4TH DAy OF JUNE, 1996 R C' STA MAYOR OF SOUTHLAKE ATTEST: O\ ��1 � ...... O / t N V% ? \� SANDRA L. LEGRAND s .m a CITY SECRETARY y City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, KAREN CIENRI do solemnly swear (or affirm) that I will faithfully execute the duties of BOARD OF ADJUSTMENTS member of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." t r t--P�L(._ ei i E CIENRI SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 4TH DAY OF, JUNE, 1996 C' STACY MAYOR OF SOUTHLAKE ATTEST: �� tu/U�� 1 1 1 / � O F S O!/ i� / ///1/1-(A, 11�j V i S DRA L . LEGRAND �� CITY SECRETARY r 4 fns City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, RONALD TROY do solemnly swear (or affirm) that I will faithfully execute the duties of BOARD OF ADJUSTMENTS member of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." / � RONALD TROY SWORN TO AND SUBSCRIBED BEFORE ME, THIS T 4TH DAY.OF JUNE, 1996 4 0°14 4 Rf C STAGY O�c A MAYOR OF SOUTHLAKE ATTEST: V i �i� , 4 SANDRA L. LEGRAND CITY SECRETARY City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, JOHN SMART do solemnly swear (or affirm) that I will faithfully execute the duties of BOARD OF ADJUSTMENTS member of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." nn / � _, !' JOHN = —T SWORN TO AND SUBSCR :% :EFORE ME, THIS THE 4TH DAY JUNE, 1996 o f SOU r 1/4 c ��r 4 =TACY p --t � s = MAYOR OF SOUTHLAKE 4 _ ATTE T: �, ar` ■ ki1/3 44/6'1 SANDRA L. LEGRAND CITY SECRETARY City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, W. RALPH EVANS do solemnly swear (or affirm) that I will faithfully execute the duties of SOUTHALKE PARR DEVELOPMENT CORPORATION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the ) 7 2 ''' confirmation thereof. So help me od." Z /f 2 - -- v - 2 - W. RALPH EV SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 4TH DAY F JUNE, 1996 0 01111I Ili% \ S O u T144 ii, R STACY Q ,.•••' .... ' MAYOR OF SOUTHLAKE ATTEST: -'1 1- �i ""_ ..;.• x .,.... 1Z 1� � r SANDRA L. LEGRAND ** �p CITY SECRETARY ��� City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, RICK STACY do solemnly swear (or affirm) that I will faithfully execute the duties of SOUTHALKE PARK DEVELOPMENT CORPORATION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." dt! 011,6; i ig . ,.. . C' STACY SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 20TH DAY • dr JUNE, 1996 L_ !'-' STACY -- MAYOR OF SOUTHLAKE ATTEST: w ; ' 4, 1 :41A, X AZ it: )i ;la ANDRA L. LEGRAND ' V CITY SECRETARY 6 I illmittO City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, SCOTT F. MARTIN do solemnly swear (or affirm) that I will faithfully execute the duties of SOUTHALRE PARR DEVELOPMENT CORPORATION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." /// c.2 SCOTT F. MARTIN SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 20TH DAY • JUNE, 1996 iliff -C ZIP Ce' T C ° STACY MAYOR OF SOUTHLARE ATTEST : p N OF t SOG SANDRA L. LEGRAND ,‘ Poi CITY SECRETARY Vir iil City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, DAVID T. YELTON do solemnly swear (or affirm) that I will faithfully execute the duties of SOUTHALKE PARK DEVELOPMENT CORPORATION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." 'AVID T. Y FON SWORN TO AND SUBSCRIBED BEFORE ME, THIS T 0TH DAY JUNE, 1996 STACY ------- MAYOR OF SOUTHLAKE ATTEST: \ \\��Wt U UU // Z t / n U 1L. K AS SANDRA L. LEGRAND v — r In CITY SECRETARY *4(414 MO" City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, PAMELA A. MULLER do solemnly swear (or affirm) that I will faithfully execute the duties of SOUTHALKE PARK DEVELOPMENT CORPORATION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." \ .f:v cr- PAM LA A. MULLER SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 20TH DAY • JUNE, 1996 0 91° R STAG MAYOR OF SOUTHLAKE ATTEST: OlimiumV J i / 4 , so � � SANDRA L. LEGRAND = V -, rt s CITY SECRETARY City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, CAROL LEE HAMILTON do solemnly swear (or affirm) that I will faithfully execute the duties of SOUTHALKE PARK DEVELOPMENT CORPORATION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." ZIC ( 3 0 , 26-7,5 7 7/ CAROL LEE HAMILTON SWORN TO AND SUBSCRIBED BEFORE ME, THIS TH 0TH DAY •F JUNE, 1996 A z/el ee C STACY MAYOR OF SOUTHLAKE ATTEST: j p �,� ►►uuut"u SANDRA L. LEGRAND S� OF ��•••••w.�y�y CITY SECRETARY : z \ ,,i � -t om j E rt ..S i ftmittmttt ��� City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, JOE L. WRIGHT do solemnly swear (or affirm) that I will faithfully execute the duties of a PLANNING AND ZONING COMMISSION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my app intment or the (:: confirmation thereof. So help me Go . JOE L J WRIGHT 00 iu,, SW. `. ' - 'A SCRIBED BEFORE ME, THIS THE 20TH DA / OF JUNE, 1996 a . / t o g '1 ' STAC w Cs MAYOR OF SOUTHLAKE ATT • 4 / r i iltibil SANDRA L. LEGRAND CITY SECRETARY City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, ANN CREIGHTON do solemnly swear (or affirm) that I will faithfully execute the duties of a PLANNING AND ZONING COMMISSION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." y • 0 /1 CREIGHTON SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 20TH DA, OF JUNE, 1996 • STACY MAYOR OF SOUTHLAKE ATTEST: SANDRA L. LEGRAND CITY SECRETARY -� • r. irt 4t s ''���� nf111111tO City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, DEBRA EDMONDSON do solemnly swear (or affirm) that I will faithfully execute the duties of a PLANNING AND ZONING COMMISSION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me G••." • :RA EDMO %�ON SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 0TH D' OF JUNE, 1996 401!aaiiArtO 80 &; �� • • S C 1 ti� MAYOR OF SOUTHLAKE T 7c z ATT T: ,= SANDRA L. LEGRAND CITY SECRETARY City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, DONA SCHROETRE do solemnly swear (or affirm) that I will faithfully execute the duties of a PLANNING AND ZONING COMMISSION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God -" i (, ' / A,(/$-(Ziii.L.) ONA SCHROETRE SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE DA / OF JUNE, 1996 G j� R C* STACY 1 .- r = MAYOR OF SOUTHLARE %\ D ATTEST: r i % / r � ����� % / - f1///,i./ S , PDRA L. LEGRAND CITY SECRETARY City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, LANNY TATE do solemnly swear (or affirm) that I will faithfully execute the duties of a PLANNING AND ZONING COMMISSION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." %;mac. LANNY TATE SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 20TH DA OF JUNE, 1996 C STAC AR I A MAYOR OF SOUTHLAKE ATT ST: "� � SANDRA L. LEGRAND *vol CITY SECRETARY City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, REX POTTR do solemnly swear (or affirm) that I will faithfully execute the duties of a PLANNING AND ZONING COMMISSION MEMBER of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." y REX F OT R SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 20TH DAY •F JUNE, 1996 / . i ) C' STACY MAYOR OF SOUTHLAKE ATTEST: ` \\\\\ t►lUI WII // i 1 S 4 S Z DRA L. LEGRAND = '►' m $ CITY SECRETARY V4I Nialunot, SYAC Annual Report to City Council The Southlake Youth Action Commission (SYAC) was created by City ordinance on June 21, 1994. The commission was created to generate public awareness of and support for youth. The commission was also created to familiarize the youth of Southlake with the municipal government and to give youth a voice on various issues concerning youth in Southlake. SYAC currently consists of 30 youth who are citizens of Southlake and are attending school and are between the grades of seventh through twelfth grade. SYAC was very busy the past year: In September SYAC volunteered in the Southlake Stampede. In October SYAC participated in a ropes course to promote teamwork and trust between members. SYAC sponsored the Southlake Youth of the Year Award and presented the award to Lee Wright at the Annual Chamber of Commerce banquet. SYAC kicked February off with the "SMILE YOU'RE IN SOUTHLAKE" campaign by designating February as Random Acts of Kindness Month. We continued the campaign in April by designating April as Picnic Month. On March 28 SYAC hosted a dinner for the visiting students from Southlake's sister city Toyoma, Japan. We presented the visitors with a proclamation, proclaiming March 28 as Toyoma/Southlake Youth Day and T- shirts, with the "Smile, You're in Southlake" theme on them. We had a great time with our guests from Japan. They enjoyed Adventure Alley very much. SYAC members also participated in the Great Texas Trash Off on April 13, we had a good time being involved with the rest of the organizations in the community. SYAC continued its goal to learn about government by visiting the Office of the Attorney General in Austin on Monday, April 22. Representatives from the Office of the Attorney General informed SYAC members about the functions of the AG's office. SYAC members had a question and answer session with the representatives, which was very informative and beneficial to the group. Some of the important issues discussed were juvenile rights and the different types of city governments in Texas. Later that day SYAC had a photo shoot with Governor Bush. Governor Bush had prior commitments so he only spent a couple of minutes with SYAC members. Overall the trip was very worthwhile as SYAC members broaden their knowledge of state and local government. SYAC members volunteered in Southlake's Friendship and Kite Festival on May 11. The Public Relations Committee helped SPIN get eighteen year olds to register to vote by publicizing it in the Carroll High School's media and making and hanging posters on the school's walls. SYAC members had a petition signing drive at Carroll High School in support of the expansion of 114. The Leadership Committee is coordinating a schedule of events and classes to instill leadership qualities in SYAC members. The Bylaws Committee did not complete updating the bylaws for the commission. SYAC will complete this in the upcoming year. Plans for Next Year Participate in Southlake's 40th Birthday celebration. Participate in ropes course. Tour an area university. Volunteer in area bilingual classes. Host a Youth and Government day. Attempt to have Senator Kay Bailey Hutchinson as a speaker. Participate in Christmas carnival. Build a home for Habitat for Humanity. Volunteer in all annual community projects. Complete bylaws. Attend legislative sessions in Austin. Respectfully Submitted: Brydie Andrews, Chair • • PrimeCo Personal Communications, L.P. Six Campus Circle Westlake, TX 76262 817!258 -1919: Fax: 817/258 -1012 Cynthia Lucas \tanager - Site Development June 6, 1996 Ms. Karen Gandy Zoning Administrator City of Southlake 667 North Carroll Avenue Southlake, Texas 76092 Dear Ms. Gandy: Thank you for spending time with me over the last few weeks to discuss PrimeCo's tower siting strategy in Southlake. Hopefully this letter and attached exhibits will provide the detail needed to make a decision regarding the permitting required for the sites in question. • PrimeCo is a newly licensed Personal Communication Services (PCS) company. PrimeCo's goals are to provide innovative, easy -to -use, affordable wireless communications services. The PCS technology is a digital, next- generation wireless communication service, ultimately including voice, data, and video. Wireless communications are growing at a phenomenal rate — nationally, 30,000 new customers per day and 2 of every 3 new phone numbers. That growth has fueled the demand for service and increased tensions as new towers have been erected. PrimeCo's goal is to minimize the impact on community aesthetics by mounting antennas on existing structures and avoid building new monopoles whenever possible. Currently, 85% of our sites in the metroplex have been built on existing structures. including water towers, electrical transmission towers, office buildings, billboards, and communication towers. In Southlake that percentage increases to 100 %. Most municipalities throughout the Dallas /Ft Worth area metroplex have allowed mounted antennas on existing utility structures over 80 feet in height as a matter of right. Their staffs have determined that the antennas are merely using an existing utility structure to provide .an additional public service use to the community, with no impact on surrounding uses. We are respectfully requesting that the City of Southlake consider the facts that we have presented in this document and reach a similar conclusion. The attached map in Exhibit 1 shows the location of the sites. Exhibit 2 provides a detailed - description of each location. Exhibit 3 is a picture of an antenna mounted on an existing TU transmission tower and the accessory equipment cabinet. PrimeCo is on a schedule to provide service to the metroplex in the second half of this year. Coverage in Southlake is of particular importance to us for several reasons. Our corporate and southwest region headquarters are located in Westlake. As our customers, vendors, and employees (a large portion of whom live in Southlake) travel the Southlake corridor. we need to be able to provide them with coverage. Ms. Karen Gandy ,une 6. 1996 Page 2 PrimeCo's sery ice goals are also beneficial to the City of Southlake, through: • increased tax revenue; • use of existing structures reduces the aesthetic impact as multiple wireless companies operate within the community; • assisting in providing new technology to residents and businesses in the community; and • additional competition creates lower prices for wireless services procured by the City and its citizens. We would appreciate any assistance the City can provide in supporting and expediting the processes we need to complete the construction of our Southlake sites. We are available to meet with you or make a presentation to the Planning and Zoning Commission, City Council, City Attorney, or City Manager whenever necessary. PrimeCo looks forward to providing wireless service in Southlake and building our infrastructure using existing structures. Please let me know if you have any questions, or need additional information. Sincerely, S Cynthia Lucas 2 ' k E _ - a Q w E \ \ 0 z -$ a z / 3 z / ± u - ' - - � 0 ...= % \ \ c.- c u£ U u Q E- 9 c ._ c> ¢ • \ e aa < 2 Z < = ¢ ƒ c a - • c o -0 al 2 9 = ` 2 7 { z \ 2 / cr _ 0 - 3 _ , . t 2 u £ g• / D U - o c Cu cn -0 _ e c ms U a.2 c 4) 2 2 : . J • E k 2 �� 0 0 E 2° , _ E< A 3 2 J� ƒ � o E k \ § u u •— = m: 0 a _ e c _ _ .- - _ & � . & 7 13 & 7 E 0 o a& c • < -0< . 9 2< E < a ci) vs \ . Z - - Co N \ k 5 2 —N x x x _ C4 2 2 Co o E . u v Q d i 1 1 k / % $ ai 0. 0 - 0 CC C. § k E 0 al e k \ U ° • k B U wok �� / � E _Q b x o © Q. cal 04 § E ° S § - 2 - • © 2 \ k = 5") cn ON �m _ / k o v § u § § 3 ' a 3 o . 3 • / V) / 5 E- k � : \ \ k x % \ ° = w - 2 . _ = Z ¥ . ( k = -. \ 2 ' 2 E o c\ f 7 k < . = 3 -0 2 2 0 u IC G 2 E - •qr 2- v o 2 » Q - I t k\ \ d dƒ / 3 = U k Z=# Z = Z k \/ Z . . - *. - -7:, , t ,� ,..2._ . i -i ti. w a ♦„. \ k. Y r � • '� gi p :J .7i , • _ r 1 • ., ° i f 9a 3 1 . 3 fr . 1 • + rr i 'r , y r � P a ro.e. r, . � ♦ . � r s--1,„- . r 3 '� - f -r , yre r7C.h: - s i . _ �`.1i. \ / .1 Tht •r i s :re; • .t a .`. a (I _ a .7c 3 � . 1 .�, � 1__ f '.t .,� 1,.. �C a _ ;,, : - i P • ' _ - sir eT c :I .' u , IV.. I j • P t j ` �mxn 1 - 1. ,./ - i e i 1 �`_ I } . ,' , 1 ib,. i 1. .3n�w ea- i Hr ' i st T' ) a ; � i ce . � , Y (' 4 . i i ,t is or a, . 1 s 9 tt � ' .‘r f *. � , n { , :t V,.. p 1 ' � ' l - - y am _ ' J i a ! � � t S j a. x,; 'e' j - , _ ate. �� , fis ' . a a o tr > ,..: i Y a • CdNc ,� -e:r c.c si• 'Mt .. a _- ` + ri ',� •n!•. 7. . e111.,„ i �i = .` �� -' ; Y � 5�+•'r' •:lMw• i ' 7 a • ,`r — . ' - O �,�� y n � � if 1:1 ., 1 . > i 4 -. > , e �F i . •s r ,.I t 4 r 3 P tc I, 41 . -`s' s -. lr j � . t j Y j .:wLe i y t w S-1 i I t. +ia,'� Eta ° • - � ; -n.. : • " te:::._ s*-,+ t .�. a • .?, Ito sj` .. I r i \ , _ 5 r . 2' '� a >~ I 4 Ta : �,w . _ _.. _ t 'd F . is ' - . .,- qY ry Is 0 .7. 7'; ! Ali „IUiL 1 ^-;. UC.,1S:Kl - I ( � 5It1:o - y • ...I-1U; ` ' ' - fie/ 3 , acr f a fYt.3 ' 3 - _ �- ..3. I YMNI t S! , t :;,t Cu: mafr ` __. � � I, L...�,.,�_ 1 ■ la7i.. v -.5, 'r.., I C' . 0 ti77Z1 . Ir. ---... :4' 'IV • .ti . .3A - -.• - • - • e7"iv u PrimeCo Personal Communications, L.P. North 7 e_xu.c Site Dere /opine /a Six Campus Circle Westlake. IX 76262 817 258 -1903: Fax: 817 258 -1012 Dougiu.s . -1 thus. Direc for June 14. 1996 The Honorable Rick Stacy and City Council Members City of Southlake 1725 East Southlake Boulevard Southlake. Texas 76092 Dear Mayor Stacy and Council Members: PrimeCo would like to express its sincere apology for the recent error in constructing a wireless communications site in the City without first obtaining the required site plan review. I can assure you that this behavior is inconsistent with PrimeCo's goal to be a good corporate neighbor and partner in the community. Our track record in the metroplex will support this. The site is located in the Brazos Electric substation at T.W. King Road and Highway 114. Installed are antennas on the existing communications tower, and an equipment shelter at the base of the tower. The shelter was painted to blend with the existing Brazos equipment. A fence was erected around the shelter to ensure that our technicians remained in our leased space. eliminating the risk of disturbing the Brazos equipment. Our error was caused by lack of communication with our subcontractors, the type of shelter used, and the location of the shelter. Originally, we planned to locate the non - antenna equipment inside the existing Brazos building at the site. Our understanding from Building Inspection was that as long as the existing footprint of the site was not modified, this would be a permitted use. This would also be the case if we used an underground vault to house the electronic equipment. Prior to the construction of the site it was determined that our equipment should be separate from Brazos for security purposes. This change was not communicated through the proper channels. and the site was constructed without a follow -up conversation with Building Inspection or Planning. When we applied for an electrical permit the error was discovered, and we were informed that a site plan would need to be reviewed by City Council. The Honorable Rick Stacy - 1-i. 1996 e - We are currently having the plans prepared for submittal. Both the Planning and Building Inspection departments have been helpful and informative during this process as well as on our other existing and proposed sites in the City (see attached letter). We apologize for not seeking counsel from them sooner on the Brazos site. In working with the Citv the past few vveeks. we have learned of the Planning departments interest in researching communication towyer ordinances. We have provided information from other City ordinances that will hopefully simplify this process in Southlake. PrimeCo is utilizing the services of Masterplan. one of the premier planning and zoning consultants in the Metroplex. If interested. %ye would be happy to arrange for Masterplan to consult to the City. They have years of expertise in the Nyire 1ess communications field, writing city ordinances throughout the Metroplex. and vworking vwith city staffs. We look forward to making a presentation to Council on June 18'". In the meantime. if you have any questions or need additional information. please call me at 817 -258 -1903. Sincerely, Douglas 9lthas