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1996-06-04 CITY OF SOUTHLAKE, TEXAS 667 NORTH CARROLL AVENUE REGULAR CITY COUNCIL MEETING JUNE 4, 1996 COUNCILMEMB~ PRESENT: Mayor Rick Stacy; Mayor Pro Tern W. Ralph Evans; Deputy Mayor Pro Tern Pamela Muller. Members: Scott F. Martin, David A. Harris, Gary Fawks, and Wayne Moffat. (Gary Fickes and Sally Hall were present for the beginning of the meeting). STAFF PRESENT: Curtis Hawk, City Manager; Shana Yelverton, Assistant City Manager; Kevin Hugman, Assistant to the City Manager; Lou Ann Heath, Director of Finance; Bob Whitehead, Director of Public Works; Ron Harper, City Engineer; Greg Last, Director of Community Development; Karen Gandy, Zoning Administrator; Klm McAdams Lenior, Director of Parks and Recreation; Wayne K. Olson, City Attorney; and, Sandra L. LeGrand. INVOCATION: Councilmember W. Ralph Evans. WORK SESSION: The work session was held where agenda items for tonight's meeting were discussed by Council and staff. The meeting was called to order by Mayor Gary Fickes, who noted the executive session will be held at the end of the meeting tonight in order for the new mayor and councilmember to to participate. Fickes also announced that the applicant on Agenda Item #8-B requested the item be tabled. Agenda Item #3. Aoproval of the Minutes of the Reeular City Council Meetine-May 21, Motion was made to approve the minutes of the May 21, 1996, City Council meeting with change as noted in the work session. Motion: Hall Second: Martin Ayes: Hall, Evans, Fawks, Muller, Moffat, Martin, Fickes Nays: None Approved: 7-0 vote Agenda Item #4-A. Mayor's Renort Mayor Gary Fickes stated this is his last Council meeting as Mayor of Southlake and he stated he appreciated the opportunity to serve this community over the past seven or eight years. He noted it has been a wonderful experience, great strides have been made, but we have a lot further to go. We have great leadership and we are going to continue the "greatness" that Southlake has Regular City Council Meeting Minutes June 4, 1996 page two Agenda Item #4-A. Continued been able to enjoy for many years. He stated he looked forward to letting someone else have the fun! He asked for Mayor Elect Rick Stacy and Councilmember David A. Harris to come forward in order for the City Secretary to administer the Oath of Office to them. In leaving, Mayor Fickes stated he hopes that the new Council can continue to look at the "Big Picture," stating he tried to keep the City Council working as a team who respect each other. Sandy LeGrand, City Secretary, administered the Oath of Office to Mayor Rick Stacy and Councilmembe David A. Harris. Mayor Rick Stacy, upon taking his seat at the Council table, asked for everyone to stand and repeat the Lord's Prayer together in the spirit of unity. He asked for everyone to bury whatever hatchets might be out there. Being a winner to him is working together for common goals. He has challenged the new Council to submit their suggestions and ideas to Ms. LeGrand, Mr. Hawk, or to him prior to the next meeting that will help Council to work as a team. Never before in the history of the City was it meant to be or has there been so many new people involved in the City's business at the same time. It is a crucial time for the City and we must unite and work together as a team. We must focus on the issues and address those quickly. A~enda Item #4-B. City Manaoer's Report Curtis Hawk, City Manager, noted that South Carroll Avenue has been closed for some time to traffic and will open sometime this week. South Carroll Avenue at Continental Blvd., however, will be closed for up to six weeks for construction of the new box culvert, widening of the turn lane, and also for the sewer line that will be coming through. Johnson Road will be closed from June 5 to June 15, for sewer line construction. The S-7 Sewer Line that will be constructed on the south side of town will also begin about June 5. The N-3 Sewer Line (Emerald Estates, Whispering Dell, Highland Estates) will begin construction on about June 10. Also, this past weekend, Rex Potter, Cara White and Sally Hall, had petitions out for the State Highway 114 project that the City is proposing to take to Austin on June 18. They were able to get over 1,000 names on the petitions during that weekend. He stated the meetings for the SH 114 Project are continuing to be held, where the progress of the project will be discussed. He stated about five (5) buses are going to be going to Austin where delegates will meet with the Texas Highway Commission. If anyone wants to go and be a part of that effort, contact the Chamber of Commerce and sign up. Councilmember Martin added the bus trip is free. There will be a breakfast provided going down to Austin and a sit down luncheon prior to the trip back. Regular City Council Meeting Minutes June 4, 1996 page three Agenda Item #4-B. Continue~i Mr. Hawk announced that the "Speed Trailer" is here and operational. It currently is sitting outside City Hall and the purpose is to help count traffic and monitor speed. Mayor Stacy stated another group is going to Austin tomorrow, to support the Dragon Baseball Team. When they win that game they will go on to State Championship on Friday. Agenda Item #4-C. SPIN Reoort Councilmember Gary Fawks made a SPIN announcement stating SPIN, in conjunction with the Metroport 114 Partnership, has put together three (3) SPIN meetings for Southlake residents to attend and learn more about efforts to improve SHll4. The next meeting will be held on June 5, at Bicentennial Park. For any residents that are not able to attend one of the meetings, a video has been prepared and will be aired on Cable Channel 25. For those of you without cable, tapes can be checked out at City Hall. For more information call the City Manager's office. Councilmember Pamela Muller suggested with the ongoing draught that we are now experiencing in Texas and Oklahoma, SPIN groups could come up with suggestions on how Southlake residents can conserve water. Agenda Item #5. Consent Agenda Mayor Stacy stated the consent agenda consists of the following items: 5-A. Authorize the City Manager to execute a Municipal Lease Purchase Agreement for computer equipment. 5-B. Permission to advertise for bids for construction of Pearson Lane ground storage tanks and pump station, and certain 12", 8", and 6" water mains. 5-C. Resolution No. 96-30, authorizing Texas Parks and Wildlife Grant Applicant for Bob Jones Park. Request for the extension of Preliminary Plat expiration date in accordance with the Subdivision Ordinance No. 483-E, Section 4.01 (1)3, for the Preliminary Plat of Timarron Addition, Villages, E, F, and G. Motion was made and approval given to the consent agenda items as listed above. Motion: Evans Second: Muller Regular City Council Meeting Minutes June 4, 1996 page four Agenda Item//5. Continued Ayes: Evans, Muller, Moffat, Martin, Harris, Fawks, Stacy Nays: None Approved: 7-0 vote ADDITIONAL INFORMATION ON CONSENT ITEMS 5-Do Municipal Lease-Purchase Agreement for Computer Equipment. According to Lou Ann Heath, Director of Finance, the City Council approved a mid-year budget amendment in April 1996. Part of that amendment included $102,902 in General Fund expenditures for lease purchase of an IBM AS400. This budget amount is the purchase price of the equipment, pre-paid maintenance, and system software, plus three months lease payments, less the savings in maintenance on the old system. The IBM AS400 mid range minicomputer will replace the City's current IBM System 36, which has served the city since 1985. Advertisement for Bids of Ground Storage Tanks, Pump Station, and Water Mains. Cheatham and Associates are completing plans for the following projects: Pearson Lane Ground Water Storage Tanks and Pump $~a~ion being on the northeast comer of the intersection of W. Southlake Blvd. and Pearson Lane, and being approximately 3.00 acres; 12-inch water main. being on the west side of North Kimball Avenue that will extend north from Northwest Parkway East (SH 114) to East Highland Street, and being approximately 4,000 ft.; 12-inch water main. being on the west side of South White Chapel that will extend south from East Southlake Blvd. to Princeton Park Addition, and being approximately 3,500 ft.; 8-inch water main. being on the west side of Lonesome Dove Avenue that will extend north from East Dove Street to Emerald Circle, and being approximately 1,000 ft.; 6-inch water main, being on the northern most portion of Ridgecrest Drive that will extend northwest to and throughout the Hilltop Addition. These projects are allocated in the FY95-96 Capital Improvements Budget. Texas Parks and Wildlife Department (TPWD) accepts grant applicants for 50/50 matching funds twice a year. The staff proposed to submit a $500,000 grant request for the Bob Jones Park Phase I construction and land acquisition by June 28, 1996. June applications are awarded the following December or January. Per Subdivision Ordinance No. 483, a preliminary plat shall expire one year from the latest date of filing a Final Plat on a portion of said preliminary plat in the County Plat Records, Section 4.01 (03. The ordinance allows the owner of a property to request up to a one-year extension for the expiration date of a preliminary plat upon written petition to the City Council. Timarron is requesting a one-year extension to the preliminary play of Timarron Addition, Villages, E,F, & G. The final plat of the Village G portion of Regular City Council Meeting Minutes June 4, 1996 page five Al~enda Item//5. Continued the Preliminary Plat was filed of record as Timarron Addition, Brenwyck, Phase 2, on March 10, 1995, and the final plat of the Village E portion of the preliminary plat was filed of record as Timarron Addition, Strathmore, on August 4, 1995. The Village F portion of the preliminary plat would expire on August 3, 1996. Mr. Yetts of Timarron is unsure if he will be able to file another final plat prior to the expiration date, and is requesting the expiration date be extended to August 3, 1997. Aeenda Item//6. Public Forum Linda Wilder, 141 Harrell Drive and Teresa Talaber, 131 Harrell Avenue, Southlake. Ms. Wilder and Ms. Talaber made a presentation on behalf of the property owners within the Cimmarron Acres Addition with regards to the locations for the ground water storage tanks. A copy of the information provided by the residents is hereby attached to the minutes of this meeting. Carol Johnson, 3130 Peninsula Drive, Southlake. Ms. Johnson spoke to Council concerning the Pinson Property that is being considered tonight for rezoning. Ms. Johnson commented that the Pinsons are in their 80's and have requested to sell their land, however, there are property owners in the area who do not want commercial near their homes. Ms. Johnson stated the Pinson's need to sell their property in order to be self sufficient. She asked Council to answer a moral issue and help the Pinsons sell their land. She asked Council to please take this issue very seriously. B.J. Couch- passed. Larry Marshall, 762 Teal Cover, Coppell. Mr. Marshall spoke to Council with regard to his zoning request which is on the agenda tonight. He stated he would like to build a "Cotton Patch Cafe" in Southlake. He stated there are eighteen (18) cafes who serve smaller communities. Mary Vandergriff, 2895 Selma, Farmers Branch. Ms. Vandergriff stated she owns the property that Mr. Marshall wants to purchase for the "Cotton Patch Cafe" and that she wants to sell her property. Charles Broadaway- passed Agenda Item//7-A. ZA 96-50. Site Plan for Dynamic Travel Aeencv ZA 96-50, Site Plan for Dynamic Travel Agency, being legally described as being a portion of Lot 1, Block 1, Carrick Press Addition, and being approximately 0.7688 acres. Current zoning is "C-Y' General Commercial District. Owner/Applicant: Dynamic Travel, c/o James Regular City Council Meeting Minutes June 4, 1996 page six A~enda Item/K/-A. Continued Cosgrove. SPIN Neighborhood #7. Karen Gandy, Zoning Administrator, commented that seven (7) notices were sent to property owners within the 200' notification area and three (3) written responses have been received from: Randy Perry, Southlake Kimball Venture Ltd., 11300 North Central Dallas, in favor; Janice Miller, 165 South Kimball Avenue, in favor; Robert Lyford, 6502 Santolina Cove, Austin, in favor. One written response has been received from outside the 200' notification area from: Dennis Minder, 223 Eastwood Drive, in favor. Jim Cosgrove, 408 Fair Haven, Hurst. Mr. Cosgrove stated he is the applicant. He noted he went to the Planning and Zoning Commission meeting proposing eight foot wide stalls and was requested by P&Z to make them nine foot wide. The architect's design does affect the buffer zone. He would like to move them to the west 2 1/2 feet and do away with the five foot buffer zone in the twenty-five foot easement. That proposal would still meet the landscape requirements. Councilmember Martin asked where will the drainage flow? He was answered, "to the west." The public hearing resulted with no comments from the audience. Motion was made to approve ZA 96-50, subject to the Plat Review Summary No. 2, dated June 3, 1996, and granting the variance of 25X5 of the bufferyards. Motion: Moffat Second: Muller Ayes: Moffat, Muller, Martin, Harris, Evans, Fawks, Stacy Nays: None Approved: 7-0 vote Agenda Item g'/-B. ZA 96-51. Plat Vacation of Carrick Press Addition. ZA 96-51, Plat Vacation of Carrick Press Addition, being legally described as Lot 1, Block 1, Cardck Press Addition, as recorded in Cabinet A, Page 385, P.R.T.C.T. and being approximately 2.57 acres. Current zoning is "C-3" General Commercial District. Owner/Applicant: Southlake Kimball Venture, Ltd. SPIN Neighborhood//7. Karen Gandy, Zoning Administrator, commented that eight (8) notices were sent to property owners within the 200' notification area and three (3) written responses have been received, from: Randy Perry, Southlake Kimball Ltd. 11300 North Central Expressway, Dallas, in favor; Janice Miller, 165 South Kimball Avenue, in favor and Robert G. Lyford, 6502 Santolina Cove, Austin, in favor. One (1) written response has been received from outside the 200' notification Regular CityCouncilMeetingMinutes June 4, 1996 page seven Aeenda Item #7-B, Continued area, from Dennis Minder, 223 Eastwood Drive, in favor. Ms. Gandy commented this plat vacation is a procedural step. Motion was made to approve ZA 96-51, Hat Vacation of Carrick Press Addition. Motion: Martin Second: Harris Ayes: Martin, Harris, Evans, Fawks, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote Aeenda Item #8-A. ZA 96-52. Preliminary Plat for Perry/Allen Addition ZA 96-52, Preliminary Plat for Perry/Allen Addition, being legally described as Tracts 6, 6B, and 6C, of the S. Freeman Survey, Abstract No. 525, Tracts 2B, 2C, and 2C1, of the G.W. Main Survey, Abstract No. 1098, and Lot 1, Block 1, Carrick Press Addition as recorded in Cabinet A, Page 385, P.R.T.C.T. and being approximately 4.4882 acres. Current zoning is "C- 3" General Commercial District. Owner/Applicant: Southlake Kimball Venture, Ltd. SPIN Neighborhood #7. The Zoning Administrator, Karen Gandy, stated twelve (12) notices were sent to property owners within the 200' notification area and three (3) written responses have been received, from: Randy Perry, Southlake Kimball Venture Ltd. 11300 North Central Expressway, Dallas, in favor; Janice Miller, 165 South Kimball Avenue, Southlake, in favor; and Robert G. Lyford, 6502 Santolina Cove, Austin, in favor. One (i) written response has been received from outside the 200' notification area from: Dennis Minder, 223 Eastwood Drive, Southlake, in favor. Motion was made to approve ZA 96-52, Preliminary Plat for Perry/Allen Addition, subject to the Plat Review Summary No. 2 dated May 31, 1996. Motion: Fawks Second: Martin Ayes: Fawks, Martin, Harris, Evans, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote Agenda Item #8-B. Ordinance No. 480-198. 1st reading ZA 96.48. Rez0ning and Concept Plan Ordinance No. 480-198, 1st reading (ZA 96-48), Rezoning and Concept Plan for Professional Offices, being approximately 1.747 acres situated in the R.V. Paden Survey, Abstract No. MP/1255 Tract lA. Current zoning is "AG" Agricultural District with a requested zoning of Regular City Council Meeting Minutes June 4, 1996 page eight A~enda Item #8-B. Continued "O-1" Office District. Owner: Clarence L. Pinson; Applicant: Roland Limosnero. SPIN Neighborhood//13. Karen Gandy, Zoning Administrator, commented that thirteen (13) notices were sent to property owners within the 200' notification area and six (6) written responses have been received, from: Daniel and Susan George, 1406 Mayfair Place, Southlake, opposed, "depreciation of property value"; William E. Harless, 106 Waterford Drive, Southlake, opposed, "depreciation of property values due to commercial development_increase in traffic"; Jack and Kelly Kapich, 1402 Mayfair Place, Southlake, opposed, "prefer it to remain agricultural as it could lower our property values"; Charles and Vauda Whitacre, 110 Waterford Drive, Southlake, opposed, "don't want our property values to decrease"; Douglas and Karen Nyhoff, 1404 Mayfair Place, Southlake, opposed, "fear a decrease in property value, an undesirable view, and an invitation for more commercial building in the area"; and Phil Jobe c/o Southlake Properties JV, opposed, "Zoned Residential." Ms. Gandy noted that one hundred sixteen (116) written responses have been received from outside of the 200' notification area in the form of a petition presented by Rex Potter to the Planning and Zoning Commission. A copy of the petition is included in the zoning file. Ms. Gandy stated, due to the Commission's recommendation to deny, a super-majority vote (6 of 7) of the City Council will be required to approve this request. Roland Limosnero, applicant, 1208 Crest Drive, Colleyville. Mr. Limosnero requested this item be tabled for two weeks so that he can address some of the concerns. Councilmember Muller stated a concern is that there had been a change in the plan between the time P&Z had seen it and the time it came to Council. Ms. Muller stated she understands an office building has been removed from the plan. She stated this may have a bearing in the action taken by the P&Z Commission. Curtis Hawk, City Manager, stated Council must follow one of three procedures: send it back to the Planning and Zoning Commission for reconsideration or deny without prejudice, or just deny the plat. Karen Gandy stated she thinks the applicant indicated he would like to table for two weeks and go hack to Council in hopes he can take his amended plat to some of the property owners who opposed the plan and not have to have a super majority vote of Council for approval. Regular City Council Meeting Minutes June 4, 1996 page nine Aeenda Item 8-B. Continued Mayor Stacy stated Council does not want to send the wrong signal. He asked the applicant if he would like to go back before the Planning and Zoning Commission, as Council as a group feels he should go back to the P&Z. Councilmember Fawks stated the biggest concern that he wants to bring forward is the applicant needs to realize as he brings the entire tract forward to be zoned "0-1" for one building at this time, the rest of the property is still open. Mayor Stacy stated he is trying to save the applicant more filing fees by going back to the Planning and Zoning Commission at this time. Motion was made to remand ZA 96-48 back to the Planning and Zoning Commission, time certain June 20, 1996. Motion: Evans Second: Muller Ayes: Evans, Muller Fawks, Martin, Moffat, Harris, Stacy Nays: None Approved: 7-0 vote (to send back to P&Z) Aeenda Item #8-C. Ordinance No. 480-199. 1st readin2 (ZA 96-531. Zonlno Change, Ordinance No. 480-199, 1st reading (ZA 96-53), Zoning change for Cotton Patch Cafe, on property described as being a portion of Tract 2 situated in the John A. Freeman Survey, Abstract No. 529, and being approximately 1.10 acres. Current zoning is "AG" Agricultural district. Requested zoning is "C-2" Local Retail Commercial District. Owner: Mary Frances Frank Vandergriff. Applicant: M & P Investments. SPIN Neighborhood #8. Karen Gandy, Zoning Administrator, commented that seven (7) notices were sent to property owners within the 200' notification area and one (I) written response has been received from Mary Frances Frank Vandergriff, 2895 Selma Lane, Farmers Branch, in favor. Eleven (11) written responses have been received from outside the 200' notification area from: George D. Thayer, 217 Eastwood Drive, Southlake, opposed, "Does not comply with the Corridor Overlay Plan..no more pad sites are desired"; Diane Faughn, 215 Eastwood Drive, Southlake, opposed, "This does not conform to the Corridor Overlay Ordinance..C-2 is already across the street_amounts to 'spot zoning'"; John G. and Martha Taylor, 209 Eastwood Drive, Southlake, opposed, "does not fit with the plan of the Corridor Overlay Ordinance...already plenty of commercially zoned real estate_would set precedence for 'spot zoning'..traffic safety problem..restaurant crowed site"; Jerry Adcock, 204 Westwood Drive, Southlake, opposed, "I have no objection to Office Zoning for this tract but I don't believe "C-2" is appropriate in the Regular City Council Meeting Minutes June 4, 1996 page ten Aeenda Item #8-B. Contino~0 close proximity to residential"; George and Corrine Tuttle, 219 Eastwood Drive, Southlake, opposed, "this would not comply with the current Corridor Overlay. We are concerned that this would be encouraging 'spot' zoning"; Karen Markum, 219 Westwood Drive, Southlake, opposed, "interferes with current Corridor Overlay causing 'spot' zoning"; Dennis and Pattie Minder, 223 Eastwood Drive, Southlake, "opposed to "C-2", in favor of "O-1" designation..restaurants should be on north side of 1709 and west of Wal-Mart. Goes against the Corridor Overlay ordinance and you would once again have spot zoning"; Russell W. Leavems, 228 Westwood Drive, Southlake, opposed, "the addition of a spot zoning issue to the agenda is a waste of time..area restaurant at this location will once more cut the value of property..conflicts with the Corridor Overlay in the master plan..keep in mind the Boxies Restaurant in Grapevine"; Pay Morgan, 210 Westwood Drive, Southlake, opposed, "does not fit with the Corridor Overlay ordinance..will have plenty of commercial property across the street. . safety problem with high traffic in the area"' Darrell McNutt, 212 Westwood Drive, Southlake, opposed, "property values will decline...traffic"' Michael A. Schroetke, 211 Eastwood Drive, Southlake, opposed. Due to the Commission's recommendation to deny, a super-majority vote (6 of 7) of the City Council will be required to approve this request. Larry Marshall, 762 Teal Cove, Coppell. Mr. Marshall stated the reason the Planning and Zoning Commission denied his zoning and concept plan is because it didn't meet the requirements in the Corridor Overlay. He asked Council if there is any reason for him to go back to the P&Z if they have made up their minds, however, agreed that he would go back to P&Z a second time. Mayor Stacy suggested he go back to the Planning and Zoning Commission and do whatever it takes to get it approved. The City does not want to be difficult but we have ordinances and requirements we must follow. Councilmember Martin stated he hopes that Mr. Marshall will address the staff review comments dated May 31, 1996 and take care of the matters as they are listed. Motion was made to remand Ordinance No. 480-199 (ZA 96-53) back to the Planning and Zoning Commission for their June 20, 1996 meeting. Motion: Harris Second: Moffat Ayes: Harris, Moffat, Muller, Martin, Evans, Fawks, Stacy Nays: None Approved: 7-0 vote (to sent back to P&Z) Regular City Council Meeting Minutes June 4, 1996 page eleven Aeenda Item #2-A. Executive Session Mayor Stacy advised the audience that Council would be going into executive session pursuant to Chapter 551 of the Texas Government Code, Sections 551.071,551.072, 551.074, 551.076 of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and contemplated litigations, and to discuss the purchase, exchange, lease or sale of real property and to consider the appointment and evaluation of public officials, and regarding the deployment of specific occasions for implementation of security personnel or devises. Council adjourned for executive session at 8:50 p.m. Council returned to open session at 10:45 p.m. Aeenda Item #2-B. Action Necessary/Executive Session No action was taken as the result of the executive session. Aeenda Item #9-A. Resolution No. 96-28. Aouointment of a Mayor Pro Tern and Deputy Mayor Pro Tern. Resolution No. 96-28 was approved naming W. Ralph Evans as Mayor Pro Tem and Pamela Muller as Deputy Mayor Pro Tern. Motion: Martin Second: Harris Ayes: Martin, Harris, Evans, Fawks, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote Aeenda Item #10-A. Auoointment of a Chairman to the Project Steerin~ Committee for the Municiual Comulex. This item was removed from the agenda. Aeenda Item #11-A. Discussion: Scheduline for Suecial Meetines of City Co0n¢il. Curtis Hawk, City Manager, led the discussion with regards to scheduling special meetings of the City Council. It was announced that a Work Session for Pavement Distress will be held on Tuesday, June 11 at 7:00 p.m. in the Council Chambers; Work Session for Board and Commission Interviews will be held on June 12 at 6:30 p.m. in the Council Chambers; delegation will go to Austin to meet with the Texas Highway Commission on June 18; Council Retreat will be held on June 25, 26, and 27. Council orientation will be on June 25 from 4:00 to 10:00 p.m. June 27, a joint session with Council and CISD will be held beginning at 7:00 p.m. Regular City Council Meeting Minutes June 4, 1996 page twelve Aeenda Item #11-A. Continued The Budget Calendar was presented and the dates of work sessions and public hearings were pointed out. Aoenda Item #12. Adiourmnent Prior to adjournment, Robert and Doris Downard commended Mayor Stacy for a job well done with regard to the first Council meeting held with the new Mayor and Council. The meeting was adjourned at 10:50 p.m. Motion: Evans Second: Fawks Ayes: Evans, Fawks, Muller, Moffat, Martin, Harris, Stacy Nays: None Approved: 7-0 vote A'IT/c;ST: City Secretary City of Southlake, Texas CITY COUNCIL MEETING SIGN UP IF YOU WISH TO SPEAK DURING THE MEETING DATE: /t / 4 NAME ADDRESS TELEPHONE AGENDA ITEM r . i ( -k r; 7 f A. n.r�;tf! 1.4.:, kick pp r)�tr4;.r cc V :�( �1- i y- cc,'c�., 4: , , . Eft�'ra�1z �� /'; -/ `/��4 - 1�c E �` �' l` C� `1c`i `` l tL`�� 2 r ��! ,t. ct> T, i -J % / c E ' ._.,�.1? if C: � _ -� , '' � ,,' `l f"i.�. } ?I I ; L. _ ' 1 i < ,^, ;- ,C,,, , t p ,-., , u r l I, C. ! 1 c I'( 4 3 J, o u G h 5 3 5 v Ai i ON 0 if u P chi e .5 . ��,E�v 5/0/0 v A ,0 4 ue Firs of svNe�1,9V L g2RY / ',4,Shq `SOS P aezkvt 1,,aNe 4$I - K?S 2 e 26.,1n) M Q, w v2AJr sjr!Pi al 1J 3'0411o. -4 I - 4.3 J' 1. a le i ‘ 4-...Y.14 .1 4c>r) -j- ,....t P.-cn- i t ,, z y - 6 i • June 4, 1996 To: MAYOR STACY, CITY COUNCILMEMBERS, AND CITY MANAGER From: Concerned Neighbors of Cimarron Acres, represented by Theresa Talaber and Linda Wilder Re: West Location for Ground Water Storage Tanks Because of the city's growth and imminent need for water ground storage, several sites for the west location have been researched so that construction may begin this summer for mid -1997 water availability. Late in 1995, discussions and plans were initiated for the site off Pearson next to the Keller tanks. The Keller citizens found this unacceptable and protested strongly through the H2NO group. The city reviewed other Southlake sites in the same vicinity. On Feb. 21, Bob Whitehead and Eddie Cheatham, city engineer, informed and confirmed the outline of the plan for the site in the corner of Jordan and Harrell. At the March 2, city council meeting, concerned neighbors delivered a presentation, petition and engineering recommendations in the working session. We have provided these for your review and historical viewpoint. In summary, we stated emphatically that we did not want the tanks at that site for these reasons: - - The enormous tanks (40' high and 145' in diameter) would be within 60 -70' of a residence and the access driveway would be in front of another home. The diameter of 1 tank is half the length of a lot in Cimarron Acres. - - We had a safety concern for water overflow, truck traffic, noise pollution, and the potential use of chlorine for emergency purposes. Small children live in these homes. - - The inevitable devaluation of homes and property concerned us greatly. A condemnation appraisal was 20 -36% reduction in the value of the homes and property. No one wanted this situation to end in litigation. We were very opposed to the proposed site at Jordan and Harrell for these reasons. Citizens of this area began to explore other possibilities. We knew the city's obligation to provide water soon and that a location close to 1709 and Pearson was optimum because of the incoming line from Keller. We made two suggestions. The technical report shows in detail how much money could be saved on the tank construction just by locating the tanks at the northeast corner of Pearson and 1709, the closest possible location to the incoming Keller line. The suggestion to purchase the whole 15 -acre lot and therefore offset the cost of the corner lot for tank construction was completed in late April. The city of Southlake now owns the whole lot and has prepared plans for the water tanks in the corner of the lot which have been submitted for the approval process. We greatly appreciate the thoughtful consideration of the city council, in saving the neighborhood of Cimarron Acres from having the water tanks next door to our homes in the middle of our subdivision, and one of our neighborhood streets from being the access road for the city. We feel that the move to the corner was very "neighborhood- friendly" and are grateful for the city's pledge that our neighborhood would be apprised throughout the planning. Bob Whitehead and others have followed through; another point we appreciate. We appeal to you to insure these ground storage tanks at the west entry point to Southlake will preserve the city's commitment to excellence in development and architecture along the city's corridors. We have some additional recommendations to submit to Planning and Zoning -- that placement of the Phase I tank is closest to 1709 and farthest from our Jordan homes and that the tanks be constructed of concrete with brick trim instead of the typical steel for aesthetic value and less long -term maintenance. We encourage you to fulfull the plans for the T brick fence, abundant landscaping, and residential -style control houses. It is very possible the remainder of the property could be sold, since the city purchased a site off Continental for the rest of the public works facility. The middle portion is a prime site for an office building, with the lots facing Jordan potential residential sites and lastly, the eastern 5 acres are a natural wooded area and would be an excellent site for a walking trail, a small park, or open space. We appreciate your consideration of our neighborhood. We understand your responsibility to provide water for the city of Southlake by constructing these tanks in our area of the city. March 2, 1996 To: Mayor, City Manager, and City Council Members of Southlake From: Neighbors of Cimarron Acres and Nearby Residents Proposal: Water Storage Tanks for City of Southlake Concerned neighbors of Cimarron Acres and residents nearby, request the City move the proposed site for the City's future water tank(s) away from this subdivision. On February 21, 1996, we held an informal meeting with Mr. Bob Whitehead who confirmed and informed us of the City's plan. If the tank(s) must be in this general area (FM 1709 and Pearson) as is our understanding, we would like a voice in the site and the beautification thereof. A. CONCERNS REGARDING CURRENT PROPOSED SITE 1. The proposed five million gallon tank(s) would be within 60 -70 feet of a residence and within a residential subdivision. They would contribute noise, pose safety concerns, and be incongruous in a neighborhood of quality homes. 2. There are several small children living next to or across the street from proposed site. This is a safety concern for water overflow, truck traffic, and potential use of chlorine for emergency purposes. 3. The inevitable devaluation of homes and property in the entire area is a concern. A condemnation appraiser has quoted 20 -36% reduction in value of homes and property. Realtors have agreed with this. No one wants this situation to end in litigation. Citizens of this area have met, discussed, and explored numerous possibilities for the new water tank(s). We hope you and other city officials give thoughtful consideration to us and our ideas. We believe the options below would benefit the City as well as our residential area. Page 2, Water tank proposal B. OPTION #1: BUY AND BUILD IN CORNER LOT OF FM 1709 AND PEARSON ROAD The new location would offer cost savings on the project that would offset the acquisition cost of the property and negative impact on a few homes. See #1 -5, and #11. 1. Tanks will be as close to the 30" incoming line as possible. 2. This would avoid running additional 30" pipe the length of Jordan Road. See technical report. 3. This would avoid running 20" pipe for return line from tank to existing pipe leading to the rest of the city either the length of Jordan or under the frontage property. See technical report. 4. This would avoid running additional electrical services either the length of Jordan or under the frontage property. See technical report. 5. Since the elevation is higher at the current proposed site, the tanks could be taller, with a smaller diameter, thus decreasing the amount of land needed /purchased. See technical report. 6. In an emergency situation, Southlake would get the water before Keller. 7. Instead of trying to hide the massive 40' tall tanks in a subdivision, the tanks could be beautified and used to welcome people to Southlake. 8. No one particular home would be closer than a half -block to the tanks. 9. This would reduce the majority of safety concerns with children in the neighborhood. 10. Diffuse the impact of the tanks over a broader area rather than concentrate the negative impact on a few homes /homeowners. 11. There would be minimal devaluation of homes and property. 12. Main roads could be utilized for truck traffic (entrance on FM 1709 or Pearson) rather than a quiet residential street. Page 3, Water tank proposal C. OPTION #2: BUY ENTIRE TRACT OF PROPERTY AVAILABLE FROM PRUDENTIAL BACHE, LOCATING WATER TANKS AT THE CORNER OF FM 1709 AND PEARSON ROAD 1. The tanks would be located at the corner of FM 1709 and Pearson Road with the benefits listed in Option #1. 2. The cost between frontage property and other property would be averaged. 3. This would provide a space for other city needs. Acceptable utilization of property: -- Library -- Park -- Public Works (request residential architecture) We request no police or fire department. 4. The City could utilize existing brick columns along Jordan for enclosing the property. 5. The beautification of the area would help improve Cimarron Acres subdivision. We would ask the city officials to consider other sites before placing the tanks on the current proposed site. If there are no other sites, we are asking that the tanks be moved to the corner of FM 1709 and Pearson Road. The entire city of Southlake will be using the water and with the tanks at this corner, it will lessen the burden on any one particular homeowner or subdivision. We appreciate your careful consideration and • -liberation on t is matter that will significantly impact our homes and property. i MIPJF0r . 7111 j AA/AC '/'e? / 4 - 4 ( c‹ L .. _ ) / _ L / /l `/ . Lt' .. .ti�i /�. .'.. .Y17/1~ 7 d i ._• o . C; _ •L - 0 1 Page 4, Water tank proposal IL Ai ._4..•.• . ...s.__!—L.L., - 4' - .A _,---- .A.r. ■ . t_.• 0 ' i:P� ' .•I P A '� .__- . A-g_i �c - , hA . - a 7o is C , 4,,» A„ /- ‘ . O 171! * Ve4 / -; ■■0L!� .i - _, .-.. -' / _ 1- t - -6 zi. _. _1-, << _ / - 3 fs Q-/ vv' . „- 4, — j tL ` , F j / �� r � � ilk - , t - r �. � : �1 lJ� G`iJ 7� j� i : - eiZe-4.d--(5-7( ae/ f71. -'2 aA- fie% 72--c. Sc,1LtC'4 f2Fn4,X M..d- C.;&LL ENGINEERING RECOMMENDATIONS TO RELOCATE SOUTHLAKE PROPOSED WATER TANKS During the past few months various resident and special interest groups have had conversations with the city of Southlake concerning the location of the newly proposed water tanks. The latest version of these talks is to relocate the proposed site from adjacent to residences of Cimarron Acres to the property adjacent to the intersection of FM 1709 and Pearson Road. These recommendations are to raise concerns and economic questions concerning the residents' proposal to relocate the tanks to the intersection of FM 1709 and Pearson Road. Attached is a cost estimate to provide the background for the recommendations. The areas to be discussed are the cost of the 30 inch incoming water line, 20 inch discharge water line, electrical source for the pumps, operational concerns, and the overall required area for the tanks. Cost values for the various water pipes have been obtained from an independent agency. The routing of the utilities into and out of the tank area will be examined in regard to the manner that private companies would view the related issues. Routing the water lines directly through the property south of the proposed tank site will require an exclusive surface easement. This will alter the best use of this property and consequentially will effect the value of the property. The cost differential between running the 20 inch water line straight south versus the perimeter route is approximately $63,500. The attached cost estimate will provide the basis for the estimated $230,700 to install water piping along the perimeter of the property. The electrical source falls into the same category as the water pipes with regard to crossing south to the existing power lines. There has been a simulation of the piping and pump station run to make an attempt to determine the pump horse power requirements and to determine the primary conductor sizing for the cost estimate. The associated cost to install the electrical service to the city proposed location is approximately $6,520. The aforementioned simulation has given me the indication of the discharge pressure of the pumps to be located adjacent to a residence is 375 Pounds per square inch. The type of material that has been discussed is a corrugated steel concrete coated pipe. I question the pressure rating of this type of pipe. The utilization of steel piping and tanks will require the installation of a cathodic protection system. The concern is in regard to the remainder of the piping that is steel and whether a cathodic protection system is currently in use. This topic will in the long term deal with the possibility of leaks in these water pipes due to corrosion. A system that is only partially protected will suffer additional problems due to this partial protection. The city proposed site will allow the city to install tanks that are 40 feet tall and the diameter of approximately 145 feet. Comparing this to the length of the private lots in Cimarron Acres in the adjacent area these tanks have the diameter that approximately half as long as the lots. Several of the residents of Cimarron Acres have examined the area adjacent to the intersection of FM 1709 and Pearson Road. Mr. Bob Whitehead of the city of Southlake has maintained this location, FM 1709 and Pearson Road, the critical location for the tanks to be located. The property near the location of this intersection is slightly lower in elevation estimated at 20 feet below the current location. This will allow the tanks to be taller to maintain the same elevation of the Keller tank. By making the volume constant and the tank taller the diameter will reduce correspondingly. The attached cost estimate has the calculation for the difference in the tank diameter with respect to the height. The maintenance access for the tanks should not change with the change in the diameter. The smaller tanks will allow the site to be contained in a smaller area. An estimated cost savings due to the smaller area is $49, 917. The taller tanks will allow the city to reduce one of the dimensions of the plot by approximately 27 feet. In summary by locating the water tank near the location of FM 1709 and Pearson Road the cost savings is approximately $287,137. This will help off set the additional cost of the property in this area. Therefore the location near this intersection will be the optimum location of the Southlake Surface Water Storage Tank. SAVINGS TO RELOCATE WATER TANKS Accumulative cost Size Length Material Labor Ditching Total 30 1,100 $65.00 $25.00 $10.00 $110,000.00 * 20 1,100 $36.00 $24.00 $17.00 $84,700.00 12 800 $22.00 $14.00 $9.00 $36,000.00 * 20 275 $36.00 $24.00 $17.00 $21,175.00 Cost to extend piping around perimeter of area $230,700.00 $230,700.00 * Either one of these two options but can't consider both ELECTRICAL COST Horse Power Voltage Current 3200 12.47 138.16 Lighting and Controls 10.00 Motor Starting currents 34.54 Total Electrical requirements 182.7 Wire size is 1/0 at 15 KV Item Cost Quantity Wire cost 5.75 800 $4,600.00 Conduit cost 2.4 800 $1,920.00 Total Electrical Cost $6,520.00 $6,520.00 TANK SIZING Volume Height Diameter 5,000,000 Gal 40 Ft 145.86 Ft 5,000,000 Gal 60 Ft 119.09 Ft Estimated Maintenance Access 40 Ft Reduction in required area due to taller 26.77 Equates to the area in square feet 9983.51 Reduction in the land cost per $5.00 9983.5 $49,917.55 $49,917.55 Total Cost Reduction of RELOCATING Tanks $287,137.55 • *************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * ENGINEERING DESIGN PROGRAMS * * *************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** KINETIC PUMP REQUIREMENTS Date: 02 -29 -1996 Project Name: Southlake Water Tanks Tag Number: Base Case INPUT PARAMETERS: Flow Rate (gpm) • 8334.00 Pump Efficiency Factor (fraction).: 0.60 Motor Efficiency Factor (fraction): 0.92 Atmospheric Pressure (psia) • 14.65 Liquid Vapor Pressure (psia) • 4.00 Specific Gravity (water = one) ...: 1.00 ** *FROM SUCTION SOURCE TO PUMP INLET * ** Suction Source Operating Pressure (psig).: 17.00 Height of Fluid Above Pump Reference (ft): 10.00 Frictional Losses (psi) 4.00 ** *FROM PUMP OUTLET TO DISCHARGE POINT * ** Discharge Point Operating Pressure (psig): 375.00 Discharge Point Above Pump Reference (ft): 5.00 Frictional Losses (psi) 10.00 Flow Control Valve Losses (psi) 20.00 RESULTS Suction Head, feet 40.03 Discharge Head, feet 940.55 Total Dynamic Head, feet 900.52 NPSHA, feet 64.63 Brake Horsepower 3158.64 KWHR /Day 61456.19 *************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * ENGINEERING DESIGN PROGRAMS * * *************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** KINETIC PUMP REQUIREMENTS Date: 02 -29 -1996 Project Name: Southlake Water Tanks Tag Number: 12 inch base case INPUT PARAMETERS: Flow Rate (gpm) 4020.00 Pump Efficiency Factor (fraction).: 0.60 Motor Efficiency Factor (fraction): 0.92 Atmospheric Pressure (psia) 14.65 Liquid Vapor Pressure (psia) 4.00 Specific Gravity (water = one) ...: 1.00 ** *FROM SUCTION SOURCE TO PUMP INLET * ** Suction Source Operating Pressure (psig).: 17.00 Height of Fluid Above Pump Reference (ft): 10.00 Frictional Losses (psi) • 4.00 ** *FROM PUMP OUTLET TO DISCHARGE POINT * ** Discharge Point Operating Pressure (psig): 375.00 Discharge Point Above Pump Reference (ft): 5.00 Frictional Losses (psi) • 10.00 Flow Control Valve Losses (psi) • 20.00 RESULTS Suction Head, feet 40.03 Discharge Head, feet 940.55 Total Dynamic Head, feet 900.52 NPSHA, feet 64.63 Brake Horsepower 1523.61 KWHR /Day 29644.10 *************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * ENGINEERING DESIGN PROGRAMS * * *************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** HAZEN - WILLIAMS EQUATION - Flow Rate Calculation Date: 02 -29 -1996 Project Name: Southlake Water Tanks Tag Number: 12 inch base case INPUT PARAMETERS: Internal Pipe Diameter (inches): 12.00 C Factor (dimensionless) 100.00 Specific Gravity (water = one).: 1.00 Inlet Pressure, P1 (psi) 375.00 Outlet Pressure, P2 (psi) 34.00 Elevation of Pipeline ... Inlet, H1 (ft) 200.00 Outlet, H2 (ft) 280.00 Actual Pipe Length (ft) 13200.00 Erosional Velocity Constant ...: 100.00 Equiv. Length for Valves, & Fittings (ft): 0.00 RESULTS Flow Rate, bbl /day 137818.92 Flow Rate, gpm 4019.72 Pressure Drop Per 100 feet 2.58 Frictional Losses, psi 306.10 Actual Velocity, ft /sec 11.40 Erosional Velocity, ft /sec 12.66 Minimum ID to Avoid Erosion, inches 11.39 a *************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * ENGINEERING DESIGN PROGRAMS * * *************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** HAZEN - WILLIAMS EQUATION - Inlet Pressure Calculation Date: 02 -29 -1996 Project Name: Southlake Water Tanks Tag Number: Base Case INPUT PARAMETERS: Flow Rate (gpm) • 8334.00 Internal Pipe Diameter (inches): 20.00 C Factor (dimensionless) • 100.00 Specific Gravity (water = 1.0).: 1.00 Outlet Pressure, P2 (psig) • 40.00 Elevation of Pipeline ... Inlet, H1 (ft) • 200.00 Outlet, H2 (ft) • 250.00 Actual Pipe Length (ft) • 42240.00 Erosional Velocity Constant ...: 100.00 Equiv. Length for Valves, & Fittings (ft): 0.00 RESULTS Inlet Pressure, psig 375.54 Pressure Drop Per 100 Feet 0.79 Frictional Losses, psi 313.63 Actual Velocity, ft /sec 8.51 Erosional Velocity, ft /sec 12.66 Minimum ID to Avoid Erosion, inches 16.40 City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, DAVID HARRIS do solemnly swear (or affirm) that I will faithfully execute the duties of COUNCILMEMBER PLACE 4 of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of this City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward for the giving or withholding of a vote at the election at which I was elected. So help me God." DAVID RIS SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 4TH DAY OF JUNE, 1996. Oimm1 /S/ ��i O t g0 U t * ��, ARY "CR 4 i MAYO' OF SOUT'LAKE in ATT ST: SANDRA L. LEGRAND CITY SECRETARY City of Southlake, Texas CITY OF SOUTHLAKE TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, RICK STACY do solemnly swear (or affirm) that I will faithfully execute the duties of MAYOR of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of this City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward for the giving or withholding of a vote at the election at which I was elected. So help me God." d ' ACY SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 4TH DAY • JUNE, 1996. _ . '�' (�� i GARY, I CK' `� MAYOR OF SOUTHLAKE S T : y \mac "'‘ 11 , 4 S:44■ / „ i�..��, If .i SANDRA L. LEGRAND CITY SECRETARY City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, do solemnly swear (or affirm) that I will faithfully execute the duties of MAYOR PRO TEM of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." /' - MAYOR PRs' TEM SWORN TO AND SUBSCRIBED BEFORE ME, THIS T 4TH DA%SF JUNE, 1996 I� . -- C' STACY MAYOR OF SOUTHLAKE ATTEST: ��\\``O`O T HC �� 0 6 ANDRA L. LEGRAND '� a CITY SECRETARY f • �.�