1996-05-21CITY OF SOUTHLAKE, TEXAS
667 NORTH CARROLL AVENUE
REGULAR CITY COUNCIL MEETING
MAY 21, 1996
MINUTES
COUNCILMEMBERS PRESENT: Mayor Gary Fickes; Deputy Mayor Pro Tem Pamela
Muller. Members: Scott F. Martin, Sally Hall, W. Ralph Evans, Gary Fawks and Wayne
Moffat.
STAFF PRESENT: Curtis Hawk, City Manager; Shana Yelverton, Assistant City Manager;
Bob Whitehead, Director of Public Works; Ron Harper, City Engineer; Greg Last, Director of
Community Development; Karen Gandy, Zoning Administrator, Kim McAdams, Director of
Parks and Recreation; Billy Campbell, Director of Public Safety; E. Allen Taylor Jr., City
Attorney; and, Sandra L. LeGrand, City Secretary.
INVOCATION: Councilmember W. Ralph Evans.
WORK SESSION: The work session was held where agenda items for tonight's meeting were
discussed by Council and staff.
The Regular City Council meeting was called to order by Mayor Gary Fickes at 7:05 p.m.
Aeenda Item #2-A. Executive Session
Mayor Fickes advised the audience that Council would be going into executive session pursuant
to Chapter 551 of the Texas Government Code, Sections: 551.071,551.072, 551.074, 551.076
of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and
contemplated litigations, and to discuss the purchase, exchange, lease or sale of real property
and to consider the appointment and evaluation of public officials, and regarding the deployment
of specific occasions for implementation of security personnel or devises.
Council adjourned for executive session at 7:06 p.m.
Council returned to open session at 8:20 p.m.
Agenda Item g2-B. Action Necessary/Executive Session
No action was necessary as the result of the executive session.
Aeenda Item #3. Aooroval of the Minutes
Approval was given at the Special City Council meeting held on May 6, 1996 to canvass the
May 4, 1996 Election as well as the Minutes of the Regular City Council meeting held on May
7, 1996.
Regular City Council Meeting Minutes
May 21, 1996
page two
Agenda Item #3. Continued
Motion: Evans
Second: Muller
Ayes: Evans, Muller, Moffat, Martin, Hail, Fawks, Fickes
Nays: None
Approved: 7-0 vote
A~,enda Item #4. Mayor's Reoort
Mayor Fickes reported that the State Highway 114 Task Force has continued to meet every
Wednesday in order to prepare for their appearance before the Texas Highway Commission on
June 18, 1996. There will be five (5) buses going to Austin and anyone who is interested in
going to Austin can contact the City of Southlake, extension 114, and give them your name.
Petitions are passing around in support of improvements to be made on State Highway 114.
Councilmember Hail read a letter of support from the Highland Meadow Montessori Academy
located at 1060 Highland Street, Southlake, which stated the school is very concerned about the
Highway 114 improvement project. Highway 114 is the main link for everyone living in this
area. With the population and commercial business growth over the past ten years, SH 114 as
it is will not safely accommodate the traffic load. With the completion of the Motor Speedway
on I35 and SH114, it will virtuaily be impossible for residents along the SH114 corridor to even
consider leaving home on event weeks. The students from Montessori made posters reflecting
SH 114 as the children see it. Ms. Hall stated petitions and letters will be boxed and delivered
to the Texas Highway Commission at the time of the visit on June 18 from members of the
community.
Ms. Hall also commented on the safety issues connected with SHll4, and referenced the
accident some time ago whereby an expectant mother was killed and her children injured. She
presented posters from the students of the Montessori school which addressed the concerns of
the children regarding safety.
Mayor Fickes noted that early voting is currently being held each day until May 28, 1996 in the
Office of the City Secretary, from 8:00 a.m. to 5:00 p.m. daily. The runoff election will be
held at Johnson Elementary School, 1301 North Carroll Avenue on June 1, 1996.
A~enda Item #4-B. City Manaeer's Reoort
Curtis Hawk stated if anyone is interested in sending a letter to the Texas Highway Commission
call 481-5581 extension 114, and a sample letter will be mailed to you.
Regular City Council Meeting Minutes
May 21, 1996
page three
Agenda Item #4-C. SPIN Report
Doug Fierce, 2419 Greenbough, SPIN #6, stated he is glad to announce that they have a zoning
issue in their area to discuss, as they have not had any issues come up related to zoning. State
Highway 114 is a high priority with their group and SPIN will be sponsoring three city-wide
SPIN meetings to be held at Bicentennial Park. The meetings will be on May 30, June 3 and
June 5, in an effort to get citizens involved with the State Highway 114 Project.
Mr. Fierce stated SPIN #6 will hold a meeting the first week in June to discuss parks facilities
in their area and other needs. The time frame for sewer to be installed in their area is also of
major concern.
Agenda Item #5. Consent Aeenda
The consent agenda consisted of the following items:
5-A. Award of bid for the Randol Mill Paving and Sanitary Sewer Construction Project as
recommended by staff.
5-B. Authorizing the Mayor to execute Change Order No. 1, for Cimmarron Acres and Vista
Trails Additions Sewer and Street Improvements.
5-C. Appointment of a Chairman to the Project Steering Committee (Municipal Complex).
5-D. Request for a one year extension of the expiration date for the Plat Showing of Lot 6,
J.G. Allen No. 18 Addition.
Motion was made to approve the consent agenda as listed above, removing items #5-C.
Motion: Fawks
Second: Muller
Ayes: Fawks, Muller, Moffat, Martin, Hall, Evans, Fickes
Nays: None
Approved: 7-0 vote
ADDITIONAL INFORMATION ON CONSENT AGENDA ITEMS
City Council approved the bidding of Randal Mill Reconstruction and Sanitary Sewer
Improvements on February 6, 1996 and the bids were publicly opened and read aloud on
April 25, 1996. A portion of the project will replace a City of Keller water line located
in our west right-of-way. The City of Keller has agreed to reimburse the City of
Southlake for this portion of the project ($23,300.76). Staff recommends that the City
Council award the bid to J.L. Bertram Construction and Engineering, Inc. for Option
Regular City Council Meeting Minutes
May 21, 1996
page four
Agenda Item//5. Continued
One of the Base Bid and the Sanitary Sewer Improvements in the total amount of
$425,675.33. Option One of the base bid is to mill and grind the existing pavement and
subgrade, mix concrete into the pavement for stabilization and strengthen, and to install
a 2-inch overlay. This option would improve the subgrade of the street.
Change Order No. 1 was approved for the proposed sewerage improvements for
Cimmarron Acres and Vista Trails Addition, including street improvements. The
original bid cost of the project is $633,208.81 with the net increase resulting from this
change order of $48,577.56, for a total construction cost of $681,786.37. The contractor
is HZW Enterprises, Inc., dba H & W Utility Contractors.
5-C. This item was removed from the agenda.
Section 4.01(I)3 allows the owner of a property to request a one year extension to the
expiration date for plats, upon written petition to City Council. Mr. Viran Nana requests
a 60-day extension to the May 22, 1996 expiration date of the Plat Showing, Lot 6, J.G.
Allen No. 18 Addition. The property is located on the south side of Johnson Road,
approximately 2500 feet west of Randol Mill Avenue.
Aoenda Item//4-A. Continued
Mayor Fickes presented a proclamation to Lt. Ricky Black and Lt. Rony
Testerman of the Southlake Department of Public Safety proclaiming May 22-29
as National Emergency Medical Services Week. Mayor Fickes commended them
and members of the Southlake Fire Department for their dedication to their
profession and to the city.
A~,enda Item//6. Public Forum
No comments were received during the public forum.
Agenda Item gT-A. Ordinance No. 480-197. 2nd readin2 {ZA 96-203.
Ordinance No. 480.197, 2nd reading (ZA 96.26) Rezoning and Site Plan for Snow's Sports
Acres, being approximately 3.00 acres situated in the Jesse G. Allen Survey, Abstract No. A-18,
Tracts 4A15, 4A16, and 4A18. Current zoning is "S-P-l" Detailed Site Plan District to allow
gymnastics, swimming, diving, dance, and martial arts instruction, archery range, after school
care, summer camp programs, pro-shop, and other related business. Owner/Applicants: Randal
B. Snow SPIN Neighborhood #15.
Regular City Council Meeting Minutes
May 21, 1996
page five
A~,enda Item g7-A. Continued
Karen Gandy, Zoning Administrator, commented that five (5) notices were sent to property
owners within the 200' notification area and two (2) written responses have been received from:
Joe David Pipes, 2828 Cresthaven, Grapevine, in favor; and Gwen Pipes (Ranch Land Leasing
Co., Inc.) 216 Warbler Court, Bedford, also in favor.
Mrs. Gandy stated the applicants have met all the review comments of the Plan Review
Summary No. 3 dated May 3, 1996, with the exception of the items addressed in the Plat
Review Summary No. 4 dated May 17, 1996.
Randal Snow, 407 South Pearson, Keller. When asked the distance between his property and
the property to the north, Mr. Snow stated there is a construction company north of his property
and they are hardly ever there.
The public hearing resulted with no comments from the audience.
Motion was made to approve Ordinance No. 480-197, 2nd reading, subject to the Plan Review
Summary No. 4 dated May 17, 1996, modified to reflect waivers in accordance with previous
motion and summary review letter.
Council moved to approve the first reading on May 7, 1996 (7-0
vote) with the Plan Review Summary dated May 3, 1996 waiving
only the fencing requirement in the north bufferyard, but requiting
all other structures and planting materials addressed in item//3;
deleting item #4 (regarding the encroachment of an existing
accessory structure and parking into the required bufferyards);
deleting item g5 (regarding driveway location and spacing
requirement) to permit the driveway locations as shown on the
plat, but restricting the two southernmost drives to one-way ("in"
on the southernmost and "out" on the second drive); and working
with the Fire Marshal on the appropriate fire lane widths.
Motion: Fawks
Second: Martin
Mayor Fickes read the caption of the ordinance.
Ayes: Fawks, Hall, Evans, Muller, Moffat, Martin, Fickes
Nays: None
Approved: 7-0 vote
Regular City Council Meeting Minutes
May 21, 1996
page six
Aeenda item # 7-B. Ordinance No. 480-01-C. 2nd reading, (ZA 96-36)
Ordinance No. 480-01-C, 2nd reading (ZA 96-36), Rezoning and Revised Concept Plan for
certain parcels of land to be included in the Timarron Planned Unit Development CR-P.U.D
No.l") for two parcels of land: Tract No.1, being approximately 2.684 acres and Tract No. 2
being approximately 3.104 acres, both being situated in the O.W. Knight Survey, Abstract No.
899. Current zoning is "AG" Agricultural District; requested zoning is Tract No. 1 to "R-
P.U.D. No. 1" Residential Planned Unit Development with "C-2" Local retail Commercial
Uses; Tract No. 2 to "R-P.U.D. No. 1" Residential Planned Unit Development.
Owner/Applicant: Timarron Land Corporation. A revised Concept Plan totaling approximately
919.481 acres and Ordinance No. 480-01-C, will be considered with this request.
Karen Gandy, Zoning Administrator, commented that seven (7) notices were sent to property
owners within the 200' notification area and one (1) written response has been received from
J.W. Richards, P.O. Box 1144, Grapevine, in favor. Ms. Gandy noted the applicant has met
all the review comments of the Plat Review Summary No. 2 dated May 3, 1996, with the
exception of the items addressed in the Amended Plan Review Summary No. 2 dated May 17,
1996. A Revised Concept Plan totaling 919.481 acres and Ordinance No. 480-01-C will be
considered with this request. The following revisions are requested: 1) Tract No. 3- delete a
1.047 acre parcel of land from "R-P.U.D. No. 1" which is situated in the O.W. Knight Survey,
Abstract No. 899, located south of F.M. 1709 and adjacent to the west side of the proposed
Byron Nelson Parkway extension; 2) relocate the school and park site from the northwest comer
of South Carroll Avenue and East. Continental Blvd. to a site approximately 1,200' south of
F.M. 1709 and East of the extension of Byron Nelson Parkway; and 3) Tract 6- redesignate
the Timarron Information Center at 175 E. Continental Blvd. to "O-1" Office District Uses.
Steve Yetts, Timarron 1.and Corporation, 300 Carpenter Freeway, Dallas. Mr. Yetts stated he
is here to request an update of the PUD. He explained what has happened to require them to
update the revised Concept Plan. He noted the reasons are due to relocating the Rockenbaugh
Elementary School and Timarron had sold property to the City for a municipal site. The other
changes are due to miscellaneous housekeeping. He stated there are residents here tonight
regarding the Information Center. Mr. Yetts stated he is aware there has been a flyer sent out
in the neighborhood concerning the facility being donated to the homeowners association. Yetts
stated the information center is platted as a separate lot and block and was never intended to
go to the Timarron Homeowners Association. Yetts stated they are in receipt of the staff
comments dated May 17, 1996.
PUBLIC COMMENTS:
Peter Sporrer, 1214 Woodsey Court, Southlake. Mr. Sporrer referenced the first reading and
the request for the medical facility on Tract 5. He stated he feels the use is good but not in that
Regular CityCouncilMeetingMinutes
May21, 1996
pages even
Agenda Item/fT-B. Continued
Tony Manisco, 110 Bent Trail Drive, Southlake. Mr. Manisco stated he was the third family
to move into Timarron. He stated he has three (3) issues referring to the Information Center:
1) when he first moved to Southlake and went into the Information Center, he was told by
Phibe, that it would be turned over to the community; 2) the Information Center was never
discussed as being commercial; and 3) there were no signs in the neighborhood notifying
property owners that a rezoning would be taking place and this item would be discussed tonight.
He referenced the City Zoning Ordinance, and according to the ordinance, 3,000 sq.ft, is the
minimum frontage requirement for commercial zoning and the Information Center is only 2,500
sq.ft.
Judy Collins, 1470 Bent Trail Circle, Southlake. Ms. Collins stated she is currently president
of the Homeowners Council which is separate from the Timarron Homeowners Association.
There are 25-30 people who were also led to believe that the Center would be turned over to the
residents. She presented a brochure that did not show the center as commercial property.
Bill Kemp, 400 SouthRidge Lakes, Southlake. Mr. Kemp stated he wants to address commercial
uses at Byron Nelson Parkway and F.M. 1709. He suggested the Corridor Study addresses
commercial at intersections and feels the most we should zone this property for is "O- 1" Zoning.
Jim Holpert, 1345 Bent Trail Circle, Southlake. Mr. Holpert stated there has never been a
zoning change sign in the area. He addressed the word "intent" but stated he was not aware that
when property sells, the City can dictate the hours of operation. Intent means nothing once the
control is given up.
Karen Gandy, Zoning Administrator, stated signs were not placed on property
added to the PUD for the Information Center.
Nancy Waggoner, 135 Creekway Bent, Southlake. Ms. Waggoner stated it was represented to
them that the Center would be turned over to the residents. She stated she feels a notification
from the City should have been given to neighbors. She expressed concerns with the
commercial in that site near the tennis courts and pools. She is concerned for the safety of the
children.
Mayor Fickes reminded the audience that Council is dealing with a zoning issue
and that the Center is not a council issue to debate. The only issue is zoning.
He noted that Timarron has a correct and proper title to the Timarron property.
City Attorney, Allen Taylor, stated that zoning is the issue now, and the title is
with Timarron and they have a right to zone it. I-Ie further expressed that the
issue of the center being turned over to the neighborhood is a civil issue, and not
an issue for Council to consider.
Regular City Council Meeting Minutes
May 21, 1996
page eight
Aeenda Item//7-B. Continued
Mayor Fickes stated Council has to decide if they want to rezone each tract.
Steve Yetts stated they are proud of what has been created in Timarron. The zoning change
signs are out on the properties being added to PUD. No signs have been placed within the
PUD. Regarding the use of the facility, Yetts added they do not have anyone under contract and
they do not plan to move out anytime soon.
Councilmember Gary Fawks stated, he feels because notice was not given to
property owners and signs have not been placed, this item should be removed
from the proposal.
Mr. Yetts agreed to remove this part from the request.
Joe Smith, Bent Creek Drive, Southlake. Mr. Smith stated if Timarron could use this building
for office they would be doing it. It is up to the City Council to determine what use the Center
will have.
Dee Perkins, 1350 Bent Creek Drive, Southlake. Mr. Perkins stated he lives near the center.
He was told it would become a community center. He has met several times with Timarron
people and they stated it is under advisement.
Councilmember Pamela Muller questioned the size of the building. Karen Gandy,
Zoning Administrator, replied that the SPIN Representative for Timarron was
notified of this zoning change request.
Curtis Hawk, City Manager, stated one of the things we recognize is that when
the packet of information was sent to the SPIN Representative, she did not realize
what she received.
Bill Kemp addressed the PUD issue, stating we allow 10% of the PUD to be commercial (or
non-residential), and the ordinance does not guarantee this.
Councilmember Scott Martin addressed the Thoroughfare Plan as it relates to
major intersections. Greg Last stated the current plan recognizes Byron Nelson
Parkway as an arterial or collector thoroughfare, since we don't have north-south
through traffic.
Regular City Council Meeting Minutes
May 21, 1996
page nine
Agenda Item/fT-B. Continued
Todd Jensen, Carter and Burgess, 7950 Elmbrook, Dallas. Mr. Jensen stated they have
prepared traffic counts in that area. Current traffic counts on F.M. 1709 during the morning
peek period between 7:15 a.m. and 8:00 a.m. indicate there are 2,468 vehicles. At the evening
peek, measured from 5:00 p.m. until 6:00 p.m., there were 2,492 vehicles. It is important to
note that the study could only indicate projections for Byron Nelson Parkway. At the time this
study was performed they did not take into account that when Byron Nelson Parkway is
completed to the north, there will be diversion of traffic from northbound White Chapel to
northbound Byron Nelson Parkway and this is a very conservative report. The State will not
consider a warrant analysis until a street has in fact been connected through.
Ron Harper, City Engineer, stated the State will not fund signalization based on
projected numbers.
Sherman Peek, 1335 Bent Creek, Southlake. Mr. Peek stated he was given a map by Timarron
with the large area that says "open space." He stated he is concerned, as they are assessed $500
per year per neighborhood. He stated he lives within fifty feet of the Information Center and
he feels if a property is carved out, the property owners should be notified. Mr. Peek stated
"intent" is a lot of things, but it must be documented. He asked Mr. Yetts if in three (3) years
the other Information Center will be carved out and if so, will the property owners in the area
be notified.
Motion was made to approve Ordinance No. 480-01-C, 2nd reading subject to the following:
Tract 1- Office One; Tract 2-residential; Tract 3- removed from the PUD and sold to the City;
and Tracts 4,5, & 6, be deleted and subject to the Plan Review Summary No. 2, dated May 17,
1996.
Motion: Hall
Second: Martin
Mayor Fickes read the caption of the ordinance.
Ayes: Muller, Moffat, Martin, Hall
Nays: Fawks, Evans, Fickes
Approved: 4-3 vote
Council adjourned for recess at 10:05 p.m.
Council returned to open session at 10:17 p.m.
A~,enda Item #8-A. ZA 96-46. Revised Site Plan for Villaee Center. Phase I
ZA 96-46, Revised Site Plan for Village Center, Phase I (East), Lot 3, Block 1, being
approximately a 13.07 acre tract of land situated in the T. Mahan Survey, Abstract No. 1049,
and being legally described as a portion of Tract 6 and being Lot 3, Block 1, of the previously
Regular City Council Meeting Minutes
May 21, 1996
page ten
ARenda Item #8-A. Continued
T & M Southlake Development Company, c/o The Midland Development Group. SPIN
Neighborhood #4.
Karen Gandy, Zoning Administrator, commented that eight (8) notices were sent to property
owners within the 200' notification area and no written responses have been received.
Donald Silverman, 15935 Century Circle, Dallas. Mr. Silverman presented the changes to the
Site Plan. He stated Home Depot is being planned for a March 1997 opening.
Motion was made to approve the Revised Site Plan for Village Center, Phase I, subject to the
Plan Review Summary No. 2 dated May 17, 1996, removing items #1-A and #1-B.
Motion: Evans
Second: Martin
Ayes: Evans, Martin, Hall, Fawks, Muller, Moffat, Fickes
Nays: None
Approved: 7-0 vote
A~,enda Item #8-B, Ordinance No. 480-198.1st readino ZA 96-48
Ordinance No. 480-198, 1st reading (ZA 96-48), Rezoning and Concept Plan for Professional
Offices, being approximately 1.747 acres situated in the R.V. Paden Survey, Abstract MP/1255,
Tract lA. Current zoning is "AG" Agricultural District, with a requested zoning of "O-1"
Office District. Owner: Clarence L. Pinson; Applicant: Roland Limosnero. SPIN
Neighborhood #13.
The applicant requested this item be tabled until June 4, 1996 City Council Meeting.
Motion was made to table this item at the request of the applicant.
Motion: Martin
Second: Evans
Ayes: Martin, Evans, Hall, Fawks, Muller, Moffat, Fickes
Nays: None
Approved: 7-0 to table
Aaenda Item #10-A. Develoner Aereement for Rideewood. Phase H
Ron Harper, City Engineer, presented the Developer Agreement for Ridgewood, Phase II, noting
the usual requirements for performance and payment bonds, letters of credit, or cash escrow are
incorporated within the agreement. There are several revisions to the agreement that require
Council attention:
Regular City Council Meeting Minutes
May 21, 1996
page eleven
ARenda Item #10-A. Continued
General Rea_uirements: This includes street sign issues. The City
will allow 10 percent of the lots to be released for permits, but the
Developer must have securely fastened temporary signs or have
permanent signs installed. Also added is language regarding
additional block numbers and regulatory signs, which must be
installed before the addition is accepted by the City. Public Safety
Department requires block numbers on street signs to expedite
emergency calls.
Other Issues: Specifies the Developer's responsibility to construct
the connector line to the S-2 sewer and also specifies the
Developer's responsibility to provide interim pumping, if
necessary.
Other Issues: Fees are not applicable since this phase of
Ridgewood received Final Plat approval after the adoption of the
Roadway Impact Fees.
* Other Issues: Park and Recreation dedication requirements: The
Developer agrees to pay the Park Fees in the amount of $15,000
(30 lots @ $500 per lo0.
Motion was made to approve the Developer Agreement for Ridgewood Phase II,
Motion: Muller
Second: Evans
Ayes: Muller, Moffat, Martin, Hall, Evans, Fawks, Fickes
Nays: None
Approved: 7-0 vote
as presented.
Aeenda Item #10-B. Develoner Aereement for Fox Hollow.
City Engineer, Ron Harper, presented the Developer Agreement for Fox Hollow, stating the
usual requirements for performance and payment bonds, letters of credit, or cash escrow are
incorporated within the agreement. There are several revisions to the agreement that require
Council attention:
General Reduirements: This includes sign issues. The City will
allow 10 percent of the lots to be released for permits, but, the
Developer must have securely fastened temporary signs or have
permanent signs installed. Also added is language regarding block
numbers and regulatory signs, which must be installed before the
Regular City Council Meeting Minutes
May 21, 1996
page twelve
Aeenda Item #10-B. Continued
addition is accepted by the City. Public Safety Department
requires block numbers on street signs to expedite emergency
calls.
Facilities: This covers the fact that the tie-in to the City Sanitary
Sewer System does not currently exist. This tie-in is being
constructed as part of Coventry, Phase II. Any interim pumping
of sanitary sewer waste will be at the Developer's expense.
Fg~ilitie~: This states the conditions of the equestrian trail
required by the City Council in the Plat approval process.
Other Issues: Off-Site Drainage and Perimeter Street Ordinance;
these items are no longer applicable since this project received
final plat approval after the adoption of the Roadway Impact fee
Ordinance.
Other Issues: Park and Recreation Dedication: The Developer has
met with the Parks and Recreation Board to discuss the dedication
of an equestrian trail easement and the construction of a three-rail
wooden fence. The Board recommends that the cost of the fence
be applied to the required Park Fees ($10,000). If the cost of the
fence is less than the Park Fees, the Developer will pay the
difference. If the cost of the fence exceeds the Park Fees, the
Developer will not seek to be compensated.
John Levitt, Levitt Engineers, was present to represent the Developers.
Councilmember Fawks asked if there is an issue with lights? Levitt replied Tri-
County has the lights worked out.
Motion was made to approve the Developer Agreement for Fox Hollow.
Motion: Evans
Second: Muller
Ayes: Evans, Muller, Fawks, Moffat, Martin, Hall, Fickes
Nays: None
Approved: 7-0 vote
Regular City Council Meeting Minutes
May 21, 1995
page thirteen
A~enda Item #10-C. Professional Services Atweement for Municinal Facilities Plannine
Process
Greg Last, Director of Community Development, presented professional services agreements
from The Alien & Buie Partnership and Carter and Burgess, both representing services desired
by citizens involved in the municipal facility planning subcommittee. Mr. Last went on to say
that both agreements are based on a hourly rate schedule due to the difficulty of establishing a
finite scope of services. Both consultant teams are aware that these agreements represent a time
frame sufficient to bring the municipal complex development to the voters in an upcoming bond
election, if that is the direction determined by the citizen committee. Both consultant teams have
been attending the citizen committee meetings as well as the site visit and are familiar with the
committees' structure and goal.
Mr. Last stated if approved, he will provide monthly update of the expenditures.
City Manager Curtis Hawk, stated we have added in the budget monies for this
service.
Motion was made to approve the Professional Services Agreements for the Municipal Facility
Planning Process for Allen and Buie Architects, and Carter and Burgess.
Motion: Martin
Second: Hall
Ayes: Martin, Hall, Fawks, Muller, Moffat, Evans, Fickes
Nays: None
Approved: 7-0 vote
Agenda Item #10-D. Authorizinn Exoenditure for Particioation in Metrooort 114
P~rtnershio
Curtis Hawk, City Manager, gave an overview and presented the history of the Metroport 1 t4
Parmership for the audience and new councilmembers. He stated the City is participating with
Metroport in preparing for the June 18 presentation before the Texas Transportation Commission
in Austin. Metroport has established an estimated budget of $70,000 which will cover the cost
of the presentation materials and other expenses associated with the June 18 presentation. Hawk
noted that it has been estimated that the City will receive $39,000 from the area cities with the
remainder coming from businesses along the corridor, individuals, and the Metroport. Since
Southlake is the most directly effected by what has been requested, Southlake's commitment has
been tentatively set at $20,000. This will come from Support Services budget, which was
anticipated during the budget process.
Motion was made to approve the $20,000 expenditure as requested.
Motion: Evans
Regular City Council Meeting Minutes
May 21, 1996
page fourteen
A~,enda Item #10-D. Continued
Second: Hall
Ayes: Evans, Fawks, Muller, Moffat, Martin, Hall, Fickes
Nays: None
Approved: 7-0 vote
Aeenda Item #11-A. Discussion: Heritage Industrial Park Sewer System
Bob Whitehead, Director of Public Works, stated he had several meetings with Trammell Crow
Company representative on various aspects of the industrial park located within the city limits
of both Grapevine and Southlake. The latest meeting was May 13, 1996, with Jerry Hodges,
City of Grapevine's Director of Public Works. As a result of the meetings, the City of
Southlake has learned that it will need to address the following items:
The City of Grapevine has a sanitary sewer with a capacity to serve their area
along with Southake's Commerce Business Park, Bank Place, and the
undeveloped area that is west of Commerce Business Park.
The Developer is planning to construct a 4.00 acre detention pond in Southlake
to detain the storm water from Bank Place and Commerce Business Park.
Presently, the 4.00 acres include the Bank Place Wastewater Treatment Plant.
The current request is for Southlake to remove the plant if the sanitary sewer
agreement can be obtained.
The Developer realizes that Continental Blvd. will have to be built. They are
proposing a 50/50 split in the costs. The Developer will own both sides of
Continental Blvd. Therefore, there is not a need to share the costs. However,
there may be a need to negotiate a share of the street to achieve the overall
package. The Developer is planning to develop a "major" entry feature. Staff
recommends that there is a need to work with him on this, so Southlake will be
considered in this feature.
The property in relation to the city limit lines is probably one of the major items
that need to be addressed. The Developer will own 77.00 acres in Grapevine and
17.00 acres in Southlake. The Developer is planning to construct one building
crossing the city limits. The Developer and Grapevine would like to have the
building situated in one city for many reasons; ie. ease of construction standards,
inspections, etc. Their proposal is for Southlake to "de-annex" and Grapevine to
"annex" the triangular property, being approximately 5.00 acres, which is
located east of Continental Blvd.
Regular City Council Meeting Minutes
May 21, 1996
page fifteen
Aeenda Item #11-A. Continued
Dong Gordon and Tom Wiser, Trammell Crow Company, 2020 Ross Avenue, Dallas, were
present for the discussion.
Aeenda Item #12. Adjournment
Prior to adjournment, Deputy Mayor Pro Tem Muller stated with regards to agenda item #5-C,
Appointment of a Chairman to the Pro_iect Steering Committee (Municipal Com~lex~ that she
would like staff to meet with Steering Committee members to get suggestions for a chairman and
present the suggestions to Council prior to selection of a chairman.
Also, a work session will be held in the near future to discuss pavement distress.
Motion was made to adjourn the Regular City Council meeting at 12 midnight.
Motion: Hall
Second: Evans
Ayes: Hall, Evans, Martin, Fawks, Muller, Moffat
Nays: None
Approved: 6-0 vote (to adjourn)
ATI'EST:
gandra L. LeGrand
City Secretary
City of Southlake, Texas
CITY COUNCIL MEETING
SIGN UP IF YOU WISH TO SPEAK DURING THE MEETING
DATE: 1oz ) i6�
NAME ADDRESS TELEPHONE AGENDA HEM
04:r2-f- t 2 I LILubovi SL ? 1 2 ?77 4 11) -- Q I f'_ ► .
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OFFICE OF CITY
SECRETARY Ma A 31, 1996
City of Southlake
P.O. Box 92578
Southlake, TX 76092
Attn: City Secretary, Sandra LeGrand
Dear Sandy;
I feel I must submit my resignation from service as member on the
City of Southlake Zoning Board of Adjustments, effective on or
about June 1, 1996. Mary and I are in the process of purchasing a
lot in Grapevine and will be starting construction on our new home
within the nearest future.
Sandy, my pending move from Southlake will come after having lived
here some 28 years. Many, many of those 28 years have been involved
in public service and it is not difficult to not remember the pain,
strain, and joys of that service.
I may move from Southlake but I will always remember, and cherish,
my years here and the many, many friends, associates and coworkers
I have known during my residence here and service to Southlake.
May God Bless you and the many other City Staff I have known and
worked with over the years.
Sir'cerely,
(--' Ll oyd:' 0. Latta, jr. /
t
cE
.*
ak
G � Z
Aviation Coalition for Competition and
Expanded Services Between the United States and Japan
STATEMENT OF MEMBERSHIP
ACCESS U.S. -JAPAN
Recognizing the importance of a more open and competitive air service agreement between the United
States and Japan, I support the goals and objectives of ACCESS U.S. -Japan and would like to join the
coalition.
This will promote economic development through the expansion of business and tourism between the
United States and Japan.
Name:
Mayor Gary Fickes
Title:
Company: City of Southlake
Address: 1725 E. Southlake Blvd.
Southlake, Texas 76092
Phone: 817/481 -5581
817/488 -6796
Fax:
(There is no financial obligation for membership in ACCESS U.S. - Japan)
700 Thirteenth Street, NW Suite 1180 Washington, DC 20005 Phone: 202.434.8312 Fax: 202.393.4076
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CITY OF SOUTHLAKE
SALES TAX REVENUES
six year comparison
1995 -96 collected budget balance
budget to date balance percent
$1.341.000 $1979.775 $411.225 30.67 ° /n
FISCAL FISCAL FISCAL FISCAL FISCAL FISCAL
YEAR YEAR % Inc YEAR % Inc YEAR % Inc YEAR % Inc YEAR % Inc
1 MONTH 90/91 91/92 -Dec 92/93 -Dec 93/94 -Dec 94/95 -Dec 95/96 -Dec
!October $44,081 $46,731 6.0% $50,956 9.0% $99,408 95.1% $89,951 -9.5% $128,689 43.1%
November 37,117 27,929 -24.8% 42,126 50.8% 50,623 20.2% 52,099 2.9% 111,917 114.8%
December 28,464 33,273 16.9% 33,850 1.7% 70,155' 107.3% 67,243 -4.2% 103,975 54.6%
January 47,106 40,012 - 15.1 %, 67,713 69.2% 106,541 57.3% 95,687 - 10.2% 140,362 46.7%
February 22,487 40,106 78.4% 39,351 -1.9% 57,839! 47.0% 68,015 17.6% 95,269 40.1%
March 32,955 37,488 13.8% 44,176 17.8% 59,378 34.4% 56,600 -4.7% 103,163 82.3%
I �
April 41,445 57,543 38.8% 68,664 19.3% 87,438 27.3% 88,212 0.9% 137,030 55.3%
May 36,627 41,020 ! 12.0% 54,623 ! 33.2% 58,291 6.7% 81,109 39.1% 109,371 34.8%
June 37,894 43,105 13.8% 52,027! 20.7% 59,577 14.5% 83,253 39.7% 0 - 100.0%
July 47 5/ 9.2% 80,567 56.9% 94,157 16.9% 135 43.6% 0 - 100.0%
August 35,951 48,731 35.5% 48,290 -0.9% 58,980 22.1% 109,584 85.8% 0 - 100.0%
September 37.004 42,741 15.5% 54,395 27.3% 75,228 38.3% 106.563 41.7% SQ' - 100.0%
TOTAL $448,148 $510,036 13.8% $636,738 24.8% $877,615 37.8% $1,033,502 17.8% $929,775 55.2%
S[STAX96.WK4 REPORT DATE 06/13/96
• First month of 1/2 cent additional sales tax.
CITY OF SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
SALES TAX REVENUES
1995 -96 collected budget balance
budget to date balance percent
$670.500 $464.888 $205.612 30.67%
FISCAL FISCAL FISCAL
YEAR YEAR % Inc YEAR % Inc
MONTH 93194 94/95 -Dec 9566 -_D
ec
October $0 $44,975 n/a $64,344 43.1%
November 0 26,049 n/a 55,958 114.8%
December 0 33,622 n/a 51,987 54.6%
January 0 47,843 n/a 70,181 46.7%
February 0 34,007 n/a 47,635 40.1%
March 0 28,300 n/a 51,581 82.3%
April 0 44,106 n/a 68,515 55.3%
May 29,145 40,554 39.1% 54,686 34.8%
June 29,788 41,627 39.7% 0 - 100.0%
July 47,079 67,593 43.6% 0 - 100.0%
August 29,490 54,792 85.8% 0 - 100.0%
September 37.614 53,282 41.7% Q - 100.0%
TOTAL $173,116 $516,751 $464,888 55.2%
SLSTAX96.WK4 06 /13/96