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1996-01-30CITY OF SOUTHLAKE, TEXAS SPECIAL CITY COUNCIL MEETING JANUARY 30, 1996 MINUTES COUNCILMEMBERS PRESENT: Mayor Gary Fickes; Mayor Pro Tem Andy Wambsganss; Deputy Mayor Pro Tern Pamela Muller. Members: Sally Hall, W. Ralph Evans, and Michael Richarme. STAFF PRESENT: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager; Greg Last, Director of Community Development; Bob Whitehead, Director of Public Works; Lou Ann Heath, Director of Finance; and Sandra L. LeGrand, City Secretary. The meeting was called to order at 6:30 p.m. by Mayor Gary Fickes. Agenda Item #2. Executive Session No executive session was held during this meeting. Agenda Item #3. Resolution No. 96-07. Aooroving and Authorizing Publication of Notice of Intent ~O Issue Certificates of Obligation. Curtis Hawk, City Manager, stated Resolution No. 96-07 authorizes the City Secretary to publish in the City's official newspaper the notice of intent to issue certificates of obligation. The notice must be published once a week for two consecutive weeks-the date of the first publication to be at least fifteen days prior to the second reading of the certification ordinance. The resolution is for a principal amount not to exceed $2,380,000 with $2,000,000 for street/drainage improvements and land purchase, $330,000 for equipment purchase, and $50,000 for bond issue costs. Councilmember Richarme asked for a breakdown on the funds for seal-coating streets. Curtis Hawk stated, each item will come back to Council for approval before moving forward. Jim Sabonis and Randy Topel from First Southwest Company were present to answer questions for Council. Motion was made to approve Resolution No. 96-07, as presented. Motion: Wambsganss Second: Evans Ayes: Wambsganss, Evans, Hall, Muller, Richarme, Fickes Nays: None Approved: 6-0 vote Special City Council Meeting Minutes January 30, 1996 page two Agenda Item #4, Resolution No. 96-08. declarine exnectation to reimburse exnenditures with proceeds of future debt. According to Lou Ann Heath, Director of Finance, Resolution No. 96-08, declaring expectation to reimburse expenditures with proceeds of future debt, will allow the City to reimburse expenditures made in advance of receipt of certificate of obligation proceeds. The City has expended funds for the purchase of land, for street and drainage improvements, and purchase of equipment that will be reimbursed with proceeds from the $2,380,000 issue. Current funding for these expenditures was made via an inter-fund loan from the General Fund. With the proceeds of these certificates, the General Fund will be reimbursed. Motion was made to approve Resolution No. 96-08, as presented. Motion: Hall Second: Evans Ayes: Hall, Evans, Muller, Richarme, Wambsganss, Fickes Nays: None Approved: 6-0 vote Agenda Item #5. Discussion: Future meeting dates of City Council. Curtis Hawk, City Manager, led the discussion where Councilmember Pamela Muller asked for a joint meeting with the City Council and Planning and Zoning Commission to discussion ordinances and setting a priority for them. Councilmember Richarme discussed a process whereby the City Council can meet regularly with various boards and commissions. Councilmember Hall stated she feels some of the boards and commissions can make short reports during the City Council meeting. It was determined that the last Tuesday of each month can be reserved for Council special meetings and work sessions. Staff is to put together a schedule of who City Council can meet with. Agenda Item #6. Adjournment The meeting was adjourned at 7:00 p.m. by Mayor Gary Fickes. 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