1997-11-18 REGULAR CITY COUNCIL MEETING
667 NORTH CARROLL AVENUE, SOUTHLAKE
NOVEMBER 18, 1997
MINUTES
COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph Evans; Deputy
Mayor Pro Tem David Harris. Members: Pamela Muller, Wayne Moffat and Scott Martin.
COUNCILMEMBER ABSENT: Gary Fawks
STAFF PRESENT: Curtis Hawk, City Manager; Shana Yelverton, Assistant City Manager; Darcey
Imm, Assistant to the City Manager; Lou Ann Heath, Director of Finance; Bob Whitehead, Director
of Public Works; Shawn Poe, Capital Projects Engineer; Ron Harper, City Engineer; Chuck Ewing,
Assistant to the Public Works Director; Greg Last, Director of Community Development; Karen
Gandy, Zoning Administrator; Klm Lenior, Director of Parks and Recreation; Ben Henry, Parks and
Recreation Project Coordinator; Kevin Hugman, Manager, Community Services; Billy Campbell,
Director of Public Safety; Gary Gregg, Deputy Director of Public Safety, Police Services; Garland
Wilson, Deputy Director of Public Safety, Fire Services; E. Allen Taylor, City Attorney; and, Sandra
L. LeGrand, City Secretary.
WORK SESSION: The work session began at 5:00 p.m. to discuss the agenda items for tonight's
meeting. The following persons spoke during the work session:
David McMahan, 1335 Hidden Glen, Southlake. Mr. McMahan asked the City
Council to table agenda item #7-A, Ordinance No. 572-A, 2aa reading, amendment
to the 1991 Edition of the Uniform Fire Code, to the December 2, 1997, City Council
meeting stating he feels the developers need more of an opportunity to meet with
Deputy Director Wilson in regards to the amendment of the ordinance. It was noted
staff is opposed to the tableling this item tonight.
Carroll Independent School District representative of Dr. Presley with regard to
agenda item #10-C, Variance to the Sign Ordinance No. 506-B, for Carroll High
School. Since the last meeting they have made changes to the sign to include 20~
above ground level, added a planter box and landscaping. She noted, if they are not
allowed to have advertisements, they cannot have a sign. Councilmember Harris
asked the CISD to table this action, adding the City does not want a sign that changes
the text for safety reasons. Councilmember Martin noted they did compromise by
dropping the height of the sign and adding the planter box. Again, the City will not
allow advertisers on a sign.
REGUL.4R CITY COUNCIL MEETING MINUTES OF 11/18/97 P.4GE 1 OF 13.
Agenda Item tgi. Call to Order.
Mayor Rick Stacy called the Regular City Council meeting of November 18, 1997, to order at 6:10
p.m. and welcomed all who are in attendance.
INVOCATION: Mayor Pro Tem W. Ralph Evans led the invocation.
Agenda Item tg2-A. Executive Session
Mayor Stacy advised the audience that the City Council will be going into executive session
pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Sections 551.071,
551.072, 551.074, 515.076, to seek the advice of the City Attorney with respect to pending or
contemplated litigations, to discuss the purchase, exchange, lease, or sale of real property and to
consider the appointment, evaluation, reassignment, duties, discipline or dismissal of public officers.
Council adjourned into executive session at 6:11 p.m.
Council returned into open session at 7:10 p.m.
Agenda Item tg2-B. Action Necessary/Executive Session
No action was taken as the result of the executive session.
Agenda Item tg3. Approval of the Minutes of the November 4. 1997 City_ Council Meeting
Motion was made to approve the minutes of the November 4, 1997, Regular City Council meeting.
Motion: Harris
Second: Evans
Ayes: Harris, Evans, Moffat, Martin, Stacy
Nays: None
Abstention: Muller
Approved: 5-0-1 vote
Agenda Item g4-A. Mayor's Report
Mayor Rick Stacy noted the following items during the Mayor's Report:
November 24, 1997, SPIN tg5, #6, and # 15 will be meeting at Bicentennial Park in the White
Chapel Room with the topic of discussion to be "Neighborhood Sewer Program." The public
is invited to attend.
November 19, 1997, a Joint Work Session will be held in the City Council Chambers at 6:30
p.m. with members of the CISD Board of Trustees and the City Council to discuss TIF.
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 2 OF 13.
November 6, 1997, was the first meeting of the Drag and Alcohol Prevention Committee,
who met in the White Chapel Room at Bicentennial Park. They will continue to meet the
first and third Thursdays of every month at 6:00 p.m.
November 19, 1997, the Mayor's Ethics Ordinance Review Committee will meet at noon in
the Administration Building. Mayor Pro Tern W. Ralph Evans is the liaison for this
committee.
November 20, 1997, MetroPort will meet at the Community Center in Roanoke at 7:30 a.m.
City Offices will be closed on November 27* and 28~ for the Thanksgiving Holiday.
Councilmember Scott Martin reported on the Clean Cities 2000 activities which were held
on November 15, 1997 at the Home Depot in Southlake. Home Depot
sponsored this event along with Keep Southlake Beautiful Committee and the City of
Southlake. The chairman of the Texas Natural Resource Conservation Commission
(TNRCC) honored the City with the certification as a Clean City 2000, providing a sign for
the city. The program was established by the TNRCC and Southlake is the 77~ city in Texas
to receive this award and classification. Martin stated it was a prideful day for Southlake and
it showed that the State of Texas recognizes the efforts made in the recycling and waste
reduction program in Southlake.
Mayor Stacy stated he and City Manager, Curtis Hawk, spend several hours this week with
the Board President of the YMCA. They visited several locations of YMCA sites and also
Camp Carter in Fort Worth. The Mayor stated they selected him as a member of the board
as they feel Southlake needs a "Y." There are several different programs whereby a YMCA
can be located in a City. He referenced the City of Benbrook, where the City is building the
facility and the YMCA runs the program. He stated he looks forward to the day when a
YMCA is brought to the City of Southlake.
Agenda Item g4-B. City_ Manaeer's Report
Curtis Hawk stated that tremendous efforts are being made with the grand opening of the Senior
Center (Eubanks House) late in December. He noted there has been a lot of community support, and
time spent by companies and their work groups. The two volunteer coordinators, Lanny Tate and
F.C. LeVier and have done a tremendous job working with Shelli Siemer, staff coordinator. He
noted he wishes he could name everyone who has volunteered their time and energies on the project.
Hawk stated it makes him realize the kind of people there are in Southlake who will take their
Saturdays and Sundays and work on this worthwhile community project.
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 3 OF 13.
A~enda Item g4-C. SPIN Renort.
No report was given tonight from SPIN.
Agenda Item g4-D. Parks and Recreation Board Report
Doug Fierce, a member of the Parks and Recreation Board, made the report tonight by stating the
board will miss Larry Goldstein who has resigned, adding, they will look forward to seeing who
Council will appoint for the remaining term of Goldstein. He congratulated the KSB for their efforts
on Bob Jones Park, stating the "grass" is growing. He noted the SPDC and Park Board made
recommendations on where to spend grant money. With the grant money, things will get done two
years sooner than scheduled. They are now finishing the designs on the Park. Mr. Fierce
congratulated Aloha Pa)ne and the Historical Society for ideas of places to put historical items in
Southlake. He referenced the Smith Park as a place to put historical items.
Agenda Item #5. Consent A~enda
The consent agenda consisted of the following items:
5-A. Award of bid for the installation of sanitary sewer in Huntwick Estates.
Award of bid for the installation of a 24-inch water line along North White Chapel
Boulevard fi.om the proposed ground storage tank on T.W. King Boulevard to the water
tower located at West Dove and North White Chapel Boulevard.
5-C. Authorize the Mayor to execute a contract with Carter & Burgess for the design of
reconstruction of Bmmlow Avenue.
5-D. Authorize the Mayor to enter into a developer agreement for Wyndsor Creek, Phase II.
5-E. Authorize the Mayor to enter into a developer agreement for Timarron Village J, Phase I.
5-F. Authorize the Mayor to execute a contract with Dunaway and Associates for the design of
reconstruction of West Dove Street from SH 114 to North White Chapel Boulevard.
5-G. Authorization to advertise for bids for fencing at Bob Jones Park.
5-H. Authorization to advertise for bids for paving at Bob Jones Park.
Resolution No. 97-71, a resolution of the City Council of Southlake, Texas, declaring the
results of the November 4, 1997, election held to determine whether to impose a sales and
use tax for the purpose of financing the operation of a Crime Control and Prevention District.
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 4 OF 13.
5-J. Authorize the Mayor to execute a lease agreement with Nextel Communications to place an
antenna on the Bicentennial Park water tower.
8-B. Ordinance No. 688, 1 st reading, adopting and levying a sales and use tax for the purpose of
financing the operation of the Southlake Crime Control and Prevention District.
10-A. Professional Services Agreement with Lewis McLain, Fiscal Planning Consultant, for
General Fund and Special Revenue Funds Long Range Financial Plan.
Motion was made to approve the consent agenda including agenda items # 5-A, #5-B, #5-C, #5-D,
#5-E, #5-F, #5-G, #5-H, #5-1, #5-J, making the modifications to items #5-C, #5-F, #5-J as discussed
in the work session and also approving items #8-B, and #10-A.
Motion: Harris
Second: Moffat
Mayor Stacy read the caption of item #8-B, Ordinance No. 688, into the record.
Ayes: Harris, Moffat, Martin, Evans, Muller, Stacy
Nays: None
Approved: 6-0 vote
ADDITIONAL INFORMATION ON CONSENT ITEMS
Award of bid for installation of sanitary sewer in Hnntwick Estates. Huntwick Estates was
originally constructed with a "dry" sanitary sewer system. The proposed project also
includes the elimination of a sewer lift station located at Carroll Middle School, which has
had several major maintenance problems. Low bidder for this project is Saber Development
with a bid of $220,140.50. Funding in the amount of $200,000 is included in the 1997-98
CIP Budget as part of the Neighborhood Sewer Program. The additional funds needed are
available in the bond fund.
Award of bid for the installation of a 24-inch water line along North White Chapel
Boulevard. The water main, because of a narrow ROW and steep side slopes, is designed
to be placed under the pavement. Due to Tarrant County's plans to improve North White
Chapel Boulevard, it is necessary to install the water line at this time. This will allow for the
placement of the water line before the street is improved and avoid interfering with the new
pavement. The low bidder for this project is Atkins Brothers Equipment Company in the
amount of $759,850. The C1P budget for FY 97-98 proposes $850,000 for this project.
Contract with Carter & Burgess for the design of the reconstruction of Bmmlow Avenue.
The City has entered into an interlocal agreement with Tarrant County for the reconstruction
of Bmmlow Avenue. As part of this agreement the City has agreed to provide construction
materials, plans, and surveying while Tarrant County will provide labor and equipment.
Carter & Burgess has been selected to provide surveying and engineering plans at a cost of
$18,900. The construction materials cost is estimated to be $69,228 for a total cost of
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 5 OF 13.
$88,128. Working with the County provides an approximate 30% savings.
Developer Agreement for Wyndsor Creek, Phase II. The Developer has met with the Park
Board and the board has recommended that this phase of Wyndsor Creek be granted full
credit and that the developer be allowed to carry over $14,985 for future projects.
Developer Agreement for Village J, Phase I. The Developer has met with the Park Board
to discuss park fees and credits. The Park Board has recommended that this phase of Village
J be given credits in the amount of $15,512 and be allowed to carry over $14,985 from
Wyndsor Creek, Phase II. This results in a total credit of $30,497 and requires the Developer
to pay park fees in the amount of $19,503.
Contract with Dunaway and Associates for the design of reconstruction of West Dove Street
from S.H. 114 to North White Chapel Boulevard. The contract with Dunaway and
Associates for the surveying and design of the project is attached. The proposed cost of this
portion of the project is $14,250. The estimated construction cost is $143,690. for a total
estimated project cost o f $157,440.
The Southlake Parks Development Corporation (SPDC) is considering the authorization of
advertising for bids for fencing at Bob Jones Park. City Council needs to approve action
taken by the SPDC in regards to expenses.
The Southlake Parks Development Corporation (SPDC) is considering the authorization of
advertising for bids for paving at Bob Jones Park. City Council needs to approve action
taken by the SPDC in regards to expenses.
5-I.
Resolution No. 97-71, Declaring the results of the November 4, 1997 election held to
determine whether to impose a sales and use tax for the purpose of financing the operation
of a Crime Control and Prevention District.
Lease Agreement with Nextel Communications for the placement of an antenna on the
Bicentennial Park water tower. Nextel Communications has requested to lease space on the
Bicentennial Park water tower for the placement of cellular antennas. The City has leased
space to several other companies for antennas, including Sprint and Primeco. The amount
of the lease is $11,040. annually.
Ordinance No. 688, 1st reading, Adopting and levying a sales and use tax for financing the
Crime Control and Prevention District. The ordinance must be adopted prior to December
31, 1997, so that it may be submitted to the Comptroller of Public Accounts, whose
certification will allow the city to begin collecting the half-cent sales tax beginning April 1,
1998.
10-A. Professional Services Agreement with Lewis McLain, Fiscal Planning Consultant, for
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 6 OF 13.
general fund and special revenue funds long range financial plan. The cost estimate is
$34,500 and will translate into about 375-400 hours of consulting effort.
Agenda Item #6. Public Forum
No comments were made during the public forum.
Councilmember Harris noted that agenda items #7-C, #9-A, #9-B and #10-C will be tabled tonight.
Agenda Item #7-A. Ordinance No. 572-A. 2"a reading. Amending the 1991 Edition of the
Uniform Fire Code..
Billy Campbell, Director of Public Safety, led the discussion with regard to the 2"a reading of
Ordinance No. 572-A, Amending the 1991 Edition of the Uniform Fire Code, adding, as requested
by the Mayor, Deputy Director Garland Wilson met with the committee that was formed at the last
Council meeting that included David McMahan and Terry Wilkinson. Subjects discussed at the
meeting were: 1) use of alternative plumbing for sprinkler systems, 2) the requirement ofbackflow
prevention, and 3) the recognition of separation walls. Campbell noted it is their recommendation
that this ordinance be passed. It will accomplish the public safety issue in construction and, with the
installation of sprinklers at the sites, it will also provide the opportunities to make concessions in the
Fire Code to the building community that will provide financial inducements and ease of installation
and retrofitting.
Garland Wilson explained the issues that were discussed with the committee, identifying the
alternatives. He noted the City did not have to change regulations or offer a change in regulations
in order to offer the developers the different materials or incentives for use in the buildings.
Curtis Hawk, City Manager, stated in the next few weeks a new ordinance on cross-connections will
be presented, in which the staff will identify some of the things. He noted, staffwill continue to
work with the contractors and developers as we have in the past.
PUBLIC HEARING:
Dan Quente, Southlake Town Center project manager, stated they have met with Deputy Director
Wilson and they are in agreement with the approach and applaud them for their efforts in this issue.
Motion was made to approve Ordinance No. 572-A, 2"a reading as presented.
Motion: Muller
Second: Moffat
Mayor Rick Stacy read the caption of the ordinance into the record.
Ayes: Muller, Moffat, Harris, Evans, Martin
Nays: Stacy
Approved: 5-1 vote
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 7 OF 13.
Mayor Stacy explained his position, noting he has had a lot of heartache on
this issue, stating he knows it was wrong when the ordinance was changed
to 6,000 square feet in the first place. He stated he knows, since the ordinance
was passed, there has been at least sixteen buildings in the neighborhood
where his office is, that are just less than 6,000 square feet. Something tells
him that this is wrong. Why is there that much need to build buildings just
less than 6,000 feet- it is because they do not want to sprinkle them. He
stated he sees what is happening and he does not think it is fair or appropriate
for the City to force commercial structures to be sprinkled when we have
10,000 to 15,000 square feet houses in the community that do not have to be
sprinkled. He stated he thinks this is not fair. It is onerous and improper but
with all this said, he respects Director Wilson and Chief Campbell.
Agenda Item #7-B. Ordinance No. 619-A. 2~d reading. Amendment to Uniform Building Code
Curtis Hawk, City Manager, stated Ordinance No. 619-A, is the companion ordinance to Ordinance
No. 572-A.
Councilmember Harris stated what he would suggest is that the Director and Deputy
Director continue to meet and come back and revisit the ordinance on the books.
PUBLIC HEARING: No comments were received during this time.
Motion was made to approve Ordinance No. 619-A, 2na reading, Amending the 1994 Edition of the
Uniform Building Code.
Motion: Muller
Second: Moffat
Mayor Rick Stacy read the caption into the record.
Ayes: Muller, Moffat, Martin, Harris, Evans
Nays: Stacy
Approved: 5-1 vote
Agenda Item #7-C, Ordinance No. 480-262. 2nd reading (ZA 97-136)
Ordinance No. 480-262, 2"a reading (ZA 97-136), Rezoning and Site Plan for the Courtyard at
Timarron, on property legally described as Lot 2, Hall Medlin No. 1038 Addition, an addition to the
City of Southlake, Tarrant County, Texas, being approximately 4.855 acres of land. Current zoning
is "R-P.U.D" Residential Planned Unit Development District. Owner: Westerra-Timarron.
Motion was made to table Ordinance No. 480-262, 2~ reading as requested by the applicant, tabling
time certain December 16, 1997, and continuing the public hearing.
Motion: Muller
Second: Martin
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 8 OF 13.
Ayes: Muller, Martin, Harris, Evans, Moffat, Stacy
Nays: None
Approved: 6-0 vote (to table)
Agenda Item #8-A. Ordinance No. 480-263. 1" reading (ZA 97-143).
Ordinance No. 480-263, 2na reading, (ZA 97-143), Rezoning and Site Plan for Lot 4R, Block B,
North Davis Business Park, on property legally described as being Lot 4R, Block B, North Davis
Business Park Addition, an addition to the City of Southlake, Tarrant County, Texas, according to
the plat recorded in Cabinet A, Slide 253, Plat Records, Tarrant County, Texas. Current zoning is
"I-1" Light Industrial District with requested zoning of "S-P-1" Detailed Site Plan District with "I-1"
Light Industrial District uses, and limited to "B-2" uses. Owner: Van Til Properties. Applicants:
Jaime A. and Brenda P. Garcia.
Karen Gandy, Zoning Administrator, commented that eleven (11) notices were sent to property
owners within the 200' notification area and one (1) response within the 200' notification area was
received: James w. Giffin, 3002 Briar Lane, Southlake. Opposed.
Jalme A. Garcia, applicant, stated he plans to build a small body shop in this facility with maximum
automobiles of eight (8) at any given time. He noted that no vehicles will be outside the building
at any time.
Motion was made to approve Ordinance No. 480-263, 1st reading, pursuant to the Site Plan Review
Summary No. 2, dated November 14, 1997; incorporating all the stipulations set forth by the
Planning and Zoning Commission at their November 6, 1997 meeting; and waiving item #1-B.
Motion: Martin
Second: Moffat
Mayor Rick Stacy read the caption of the ordinance into the record.
Ayes: Martin, Moffat, Harris, Evans, Muller, Stacy
Nays: None
Approved: 6-0 vote
Agenda Item #8-C. Ordinance No. 689. 1't reading. Repealing the Sales Tax Exemption on
Telecommunications Services
Curtis Hawk, City Manager, stated Ordinance No. 689, 1st reading, repealing the sales tax exemption
on telecommunications services, is brought before Council at the same time as the ordinance
adopting the sales and use tax for the purpose of financing the Southlake Crime Control and
Prevention District. This ordinance would repeal the existing sales tax exemption on
telecommunications services. In researching the provision in the Statute, staffrealized for Council
to be able to repeal the exemption of telecommunications for the half cent sales tax, it would have
to repeal it for all services. When the City of Southlake, began researching it, staff found out that
Southlake is the only city in the area that has not repealed the exemption on telecommunication
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 9 OF 13.
services. The legislation was enacted in 1987. There are some people in Southlake that are
currently being taxed, possibly because of the zip code.
Councilmember Scott Martin stated all citizens are currently paying the state 6%
sales tax, and we are only dealing with the 2% for our own city.
Motion was made to deny Ordinance No. 689, 1st reading.
Motion: Muller
Second: Moffat
Ayes: Harris, Evans, Muller, Moffat
Nays: Martin, Stacy
Denied: 4-2 vote
Agenda Item #8-D. Ordinance No. 684. 1gt reading. Standards Of Care
Kim Lenoir, Director of Parks and Recreation, introduced Ordinance No. 684, 1st reading, standards
of care for elementary-age recreation programs, addressing the need for a city to annually adopt a
standards of care ordinance for elementary-age recreation programs. She noted, these are programs
operated by the City which are recreation in nature and are not day care programs; therefore,
requirements are different than private day care regulations. Since the City does not offer any pre-K
programs longer than three (3) hours per day, the City is not required to meet the strict facility and
food service requirements of the state. Since cities offer recreation programs instead of day care
programs, this new law was adopted that reduced the state requirements for city recreation
programs.
Ms. Lenoir stated the state requires a 1/20 ratio of staff to student where the Park Board has
recommended a 1/10. The recommended ratio is a "goal" of our depmhnent on many programs that
we offer, but is not necessary to adopt such a strict standard in our ordinances.
Mayor Stacy asked the City Attorney, E. Allen Taylor, to comment on the ordinance.
Allen Taylor Jr., City Attorney, stated the proposed drat~ ordinance that came to the City Council
from the Park Board contained an enchanced set of performance standards. State minimum
standards state there must be one adult supervisory personnel for every twenty (20) elementary
school-age children. That is the state minimum to ensure safe operation of the activity. The Park
Board recommended a standard of one supervisor for ten (10) children. That does improve the
supervisory ratio that obviously has positive benefits fi.om a practical sense. From the lawyers side,
it creates difficulty for them. The state standard has been accepted as the minimum necessary for
adequate supervision for the children. As long as the City exceeds that, the City has a very remote
possibility to be found negligent for not providing adequate supervision. Although as the City
Attorney pointed out one adult per ten children is a good ratio and can be implemented at budget
time to hire that many people, the City should not make it a policy statement that one to ten is the
City's accepted ratio, because if on an occasion a teacher is sick and does not show up, and there
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 10 OF 13.
are sixteen (16) children at the park with one teacher and a child is injured, the court will judge the
City against its own standard. The City does not need to be put in a policy statement in order to
give the City room in case there is a problem. There may be windows of time when the City cannot
perform.
Motion was made to approve Ordinance No. 684, 1st reading, stipulating on page 8-D (9), that the
inspection shall be made quarterly on 2-A.
Motion: Martin
Second: Evans
Mayor Rick Stacy read the caption of the ordinance.
Ayes: Martin, Evans, Muller, Moffat, Stacy
Nays: Harris
Approved: 5-1 vote
Councilmember Scott Mart'm requested that Doug Fierce, Park Board representative and Kim Lenior,
Director of Park and Recreation Department attempt to explain the issue to the Park Board as
presented tonight.
Agenda Item #8-E. Ordinance No. 682.1't reading. Tax Increment Financing
Curtis E. Hawk, City Manager, stated in addressing the request of the Carroll Independent School
District, the ordinance will expand the boundaries of the Reinvestment Zone. This idea of extending
the boundaries was presented to the overlapping taxing jurisdictions at a Reinvestment Zone meeting.
The body of the ordinance is almost unchanged, the primary changes will be in the exhibits. The
Reinvestment Zone Project and Finance Plan will be modified to include the additional school
projects and extend the roadway improvements to extend to S.H. 26. December 16, 1997 is the
deadline to have everything wrapped up and this will not delay what has been done. With this
ordinance the TIF has expanded from 256 acres to 384 acres.
Mayor Stacy commented, "by expanding the TIF, we are not blessing the conditions that the CISD
gave the Council."
Motion was made to approve Ordinance No. 682-A, 1st reading.
Motion: Hams
Second: Evans
Mayor Stacy read the caption of the ordinance into the record.
Ayes: Hams, Evans, Muller, Moffat, Martin, Stacy
Nays: None
Approved: 6-0 vote
Agenda Item #9-A and #9-B, Anpointments
Resolution No. 97-72, Appointment to the Board of Directors of the Crime Control and Prevention
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 11 OF 13.
Board and, Resolution No. 97-73, Appointment to the Park and Recreation Board will not be
considered tonight. Council advised the City Secretary to seek applications to the boards in order for
appointments to be made in the near future.
Agenda Item #10-B. Award of Bid for Slurry_ Grouting of Pipe Bedding at Timarron
Bob Whitehead, Director of Public Works, led the discussion with regard to the award of bid for the
slurry grouting of pipe in Timarron Bent Creek Subdivision, adding, in 1994, street failures were
observed in the Phase I section of Timarron. Over the course of approximately 12 months,
discussions were held between staff and the contractors to determine the possible causes of the
failures. In 1995, Wiss, Janey, Elstner Associates, was awarded a contract to investigate the possible
causes of the failures with Alpha Testing doing the actual testing. In May, 1996, a report was issued
by Wiss, Janey, Elstner Associates with the findings and recommended repairs. Staff recommends
the award of the total bid amount of $153,013.61 to Denver Grouting for slurry grouting of pipe
bedding for Creekway Bend in the Timarron Bent Creek. A copy of the memorandum fi.om Mr.
Whitehead, dated November 14, 1997, is hereby attached to the minutes of this meeting.
Motion was made to approve the awarding of the bid to allow the slurry grouting in the amount of
$153,013.61.
Motion: Harris
Second: Muller
Ayes: Harris, Evans, Muller, Moffat, Stacy
Nays: Martin
Approved: 5-1 vote
Agenda Item #10-C. Request for Variance to Sign Ordinance No. 506-B. for CISD
Motion was made to table the request for variance to the Sign Ordinance No. 506-B, for Carroll
Independent School District, located at 1501 West Southlake Boulevard, time certain December 2,
1997, at the request of the applicant.
Motion: Harris
Second: Muller
Ayes: Harris, Muller, Moffat, Martin, Evans, Stacy
Nays: None
Approved: 6-0 vote (to table)
Agenda Item #11-A. Discussion: Future Roadway Extension of Graphics Drive
Greg Last, Director of Community Development, presented the request for future roadway extension
of Graphics Drive, proposed in Cornerstone Business Park, fi.om Crooked Lane to F.M. 1709 east of
Georgetown Park Office Development. Mr. Last presented a right-of-way outline for alignment "A"
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 12 OF 15.
as proposed by Richard Myers; and Alternatives "B" and "C" attached to the minutes of this meeting
as outlined in the memorandum from Greg Last, dated November 13, 1997.
Richard Myers, 920 South Main, Grapevine. Mr. Myers stated Plan "A" is better access for them as
it allows for the buildings to be facing the roads. He indicated they plan to be under construction in
late February, 1998.
Curtis Hawk, City Manager, stated staff will take a more detailed look at the plan and bring it back
to council in the near future. Councilmember Evans suggested when staff is looking at this
alignment, they look to the south for future connections.
Aeenda Item #11-B. Discussion: SH 114 Status
Curtis Hawk, stated this item will not be discussed tonight, however, by the next Council meeting
more things will be available to bring fonvard.
A_~enda Item #12. Adjournment
Sandra L. LeGrand
City Secretary
D:\WP-FILESWI1NUTES\CC- 11-~I.WPD
REGULAR CITY COUNCIL MEETING MINUTES OF 11/18/97 PAGE 13 OF 13.
City of Southiake. Texas — Im -
From Agenda 11/18 10 Co uncil meeting
MEMORANDUM
November 14, 1997
TO: Curtis E. Hawk, City Manager
FROM: Bob Whitehead, Director of Public Works
SUBJECT: Award of Bid for the Slurry Grouting of Pipe in Timarron Bent
Creek Subdivision
BACKGROUND
In 1994, street failures were observed in the Phase I section of Timarron. Over the
course of approximately 12 months discussions were held between staff and the
contractors to determine the possible causes of failures. In 1995, Wiss, Janney, Elstner
Associates, Inc. was awarded a contract to investigate the possible causes of the failures
with Alpha Testing doing the actual testing. In May 1996, a report was issued by
Wiss, Janney, Elstner Associates, Inc. with the findings and recommended repairs. I
The project was authorized by City Council for implementation in the 96 -97 budget,
which allocated $650,000.00 for the entire project. The project, which originally
included grouting around the sewer pipe and replacing or repairing the concrete streets,
was first bid in June 1997, with a low bid of $682,024.00 by Hayward Baker Co.
Council chose to reject all bids for the project and divide it into phases to spread the
cost over several years.
As a result, the project was divided in the following phases and, again, included
grouting around the sewer and repairing or replacing the concrete streets:
Phase I - Creekway Bend
Phase II - Bent Creek Drive
Phase III- Bent Creek Drive (West), Bent Trail Drive, Bent Trail Circle
Bids for Phase I of the project were advertised on August 24 and 31, 1997. Bids were
publicly opened and read aloud on September 15, 1997.
The low bidder for this project is Denver Grouting, with a low base bid of
$436,440.30. This bid was rejected by Council during the October 7, 1997 Regular
City Council Meeting. Council then directed staff to bid the slurry grouting portion of
the project only.
10B -1
Staff bid the three phases of the project for the slurry grouting only. The project was
advertised on October 19 and 26, 1997. Bids were publicly opened and read aloud on
November 5, 1997. The '`total amount bid" is the base bid for phase I - Creekway
Bend. Bid alternate #1 represents the additional cost of slurry grouting phase II - Bent
Creek Drive. Bid alternate #2 represents the additional cost of slurry grouting phase III
- Bent Creek Drive(West), Bent Trail Drive, and Bent Trail Circle.
BID TABULATION
See attached bid tabulation sheet.
It is obvious from the bid tabulation that there was some confusion among the bidders
around alternates #1 and #2 as to the representation of costs for the additional phases of
the project. City attorneys have recommended that Council may award a bid for the
base bid (phase I - Creekway Bend) since the bids are comparable. However,
alternatives #1 and #2 should be rebid if Council fords it necessary.
FUNDING/FISCAL IMPACT
Funds for this project were budgeted in the FY 96 - 97 CIP budget.
RECOMMENDATION
Staff recommends the award of the total bid amount of $153,013.61 to Denver
Grouting for slurry grouting of pipe bedding for Creekway Bend in the Timarron Bent
Creek. Please place this item on the November 18, 1997 Regular City Council Agenda
for City Council review and consideration.
BW /RH /cre
Attachment: Bid tabulation sheet
Timarron, Phase I Map
10B -2
City of Southlake, Texas
Agenda Itgem #11 -A
From 11/18/97 Council meeting
MEMORANDUM
November 13, 1997
TO: Curtis E. Hawk, City Manager
FROM: Greg Last, Community Development Director
SUBJECT: Future roadway extension of Graphics Drive
Y p (proposed in Cornerstone Business
Park) from Crooked Lane to FM 1709 east of Georgetown Park Office Development.
Attached you will find a letter from Richard Myers dated October 15, 1997 which requests that the
City consider accepting a ROW dedication for a future roadway connecting Crooked Lane and FM
1709 through his property. Note that the ROW dedication also affects property (Nettleton Tract) east
of his Georgetown Park project which he currently has under contract as well as the property recently
purchased from the City. Attached to this memo are the following items:
1. Richard Myers letter dated October 15, 1997.
2. Graphic road alignment (alternative A) drawn by Richard Myers. (with alternatives B + C)
3. Revised Preliminary Plat of Georgetown Park submitted on 10 -9 -97 which shows ROW
dedication.
4. Revised Concept Plan of Georgetown Park showing two additional pieces of land, one
purchased from the City, and the other (Nettleton Tract) which Mr. Myers currently has
under contract.
5. A brief evaluation prepared by staff regarding alternative alignments accomplishing the same
circulation pattern.
Please place this request on an appropriate City Council agenda for discussion and any desired
directions related to this request. Feel free to contact me should you have any questions.
GL /gl q_.
enc. As noted above
cc: Richard Myers
L:'COMDEV' W P- FILES MEMO\9- CASES'GRAPHIC:. WPD
B
Realty Capital Corporation
•
October 15, 1997
Mr. Greg Last
City of Southlake
667 North Carroll Avenue
Southlake, Texas 76092
RE: Proposed Road Extension
Dear Greg:
We would be interested in donating a 60 -foot right -of -way to the City of Southlake to facilitate
the extension of Georgetown Parkway from Graphics Drive to Southlake Boulevard. Please see
the proposed road extension location on the attached page. We would also be interested in
paving the section of that road that is adjacent to Georgetown Park and Gordon Nettleton's
property to our east. The Nettleton property is Tract 2A2 (2.53 acres) on the attached page. •
Please note that we now have the Nettleton property under contract to purchase and would like to
submit our re- zoning and preliminary plat applications to the City as soon as possible. Before
doing so, however, I would like some feedback from you regarding the City's interest in this
location for a future public street connection. From my calculations, the new parkway would be
located approximately 1,100 to 1,200 feet east of the Kimball Road/Southlake Boulevard
intersection. The parkway's connection to Southlake Boulevard would replace the existing
driveway entrance to Georgetown Park. I believe there are several traffic flow and city planning
benefits to this new road connection and look forward to working with the City to accomplish
those.
Thank you for your consideration of this proposal.
Best regards,
Richard A. Myers
Attachment
RFC OCT 2 0 '1997
\ A P-
920 Scu[h Main Street, Suite 170, Grapevine. Texas 76051 • (817) 188 -4 • Fax (817) 483 -5257
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