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1997-07-22 CITY OF SOUTHLAKE, TEXAS 667 NORTH CARROLL AVENUE REGULAR CITY COUNCIL MEETING JULY 22, 1997 MINUTES COUNCILMEMBERS PRESENT: Mayor Pro Tcm, W. Ralph Evans; Deputy Mayor Pro Tem, David Harris. Members: Pamela Muller, Wayne Moffat, and Scott Martin. COUNCILMEMBERS ABSENT: Mayor Rick Stacy and Councilmember Gary Fawks. STAFF PRESENT: Curtis Hawk, City Manager; Shana Yelverton, Assistant City Manager; Darcey Imm, Assistant to the City Manager; Kevin Hugman, Community Services Manager; Shelli Siemer, Community Services Coordinator; Bob Whitehead, Director of Public Works; Greg Last, Director of Community Development; Ron Harper, City Engineer; Shawn Poe, Engineer; Karen Gandy, Zoning Administrator; Debra Drayovitch, City Attorney; and, Sandra L. LeGrand, City Secretary. INVOCATION: Deputy Mayor Pro Tern David Harris. WORK SESSION: The work session was held to discuss agenda items by Council and staff. The Regular City Council meeting was called to order at 6:00 p.m. by Mayor Pro Tem W. Ralph Evans. Agenda Item #2-A. Executive Session Mayor Pro Tern W. Ralph Evans advised the audience that Council would be going into executive session pursuant to Chapter 551 of the Texas Government Code, Section 551.071, 551.072, 551.074, 551.076 of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and contemplated litigations, to discuss the purchase, exchange, lease or sale of real property and to consider the appointment and evaluation of public officials, and regarding the deployment of specific occasions for implementation of security personnel or devices. Council adjourned into executive session at 6:02 p.m. Council returned to open session at 7:00 p.m. Agenda Item g2-B. Action Necessary/Executive Session REGULAR CITY COUNCIL MEETING MINUTES OF JULY 22, 1997 PAGE 1 OF 6 As the result of the executive session, a motion was made to authorize staff to proceed with the property exchange as discussed in executive session. Motion: Harris Second: Martin Ayes: Harris, Martin, Muller, Moffat, Evans Nays: None Approved: 5-0 vote Also, as the result of the executive session, a motion was made to authorize the Mayor to proceed with presenting our proposed compromise and settlement agreement to the officials in the Town of Westlake. Motion: Harris Second: Muller Ayes: Harris, Muller, Moffat, Martin, Evans Nays: None Approved: 5-0 vote Agenda Item #4-A. Mayor's Re_non Mayor Pro Tern Evans had no items for the Mayor's report. He reported the Mayor is in thc air somewhere between DFW airport and Oakland, California. Agenda Item #4-B. City Manager's Reoort Curtis Hawk, City Manager, reported that the ground storage tank at Pearson Lane and F.M. 1709 is nearly complete. He commented that originally it had been planned to have a dedication ceremony on August 4, 1997. That date has been changed to about the 25th of August. The schedule is still to start filling the tank on July 24, 1997. Samples will be taken on August 4, 1997 and the City will test the pumps after that. The fence should be installed on August 18, 1997 and the City can start using the system after that. Agenda Item #5. Consent Agenda The consent agenda consisted of the following items: 5-A. Resolution No. 97-52, Adopting the City of E1 Fuerte, Sinaloa, Mexico, as a Sister City. 5-B. Request approval for Councilmember Scott Martin to travel to Mexico for Southlake Sister Cities. Authorize the City Manager to enter into a professional services agreement with Appraisal Services, Inc. to appraise eight properties for S.H. 114 takings for the West Dove Street interchange. REGULAR CITY COUNCIL MEETING MINUTES OF JULY 22, 1997 PAGE 2 OF 6 Authorize the City Manager to enter into a professional services agreement with Newman, Jackson, Bieberstein, Inc. for Southlake Corridor Administration, Design, and Landscape Architectural Services, Phase I. 5-E. Authorize the City Manager to enter into a professional services agreement with Glass and Associates for development of a Comprehensive Strategic Plan. Motion was made to approve the consem agenda including items #5-A, #5-B, #5-C, #5-D and #5- E, as presented. Motion: Harris Second: Martin Ayes: Harris, Martin, Muller, Moffat, Evans Nays: None Approved: 5-0 vote ADDITIONAL INFORMATION ON CONSENT ITEMS 5~h. Resolution No. 97-52, A resolution in support of adopting the City of E1 Fuerte, Sinaloa, Mexico, as a Sister City. Southlake Sister City Program is a nonprofit organization, formed to facilitate cultural exchanges and goodwill between countries and in doing so further contribute to world peace and prosperity. Request for approval for Councilmember Scott Mart'm to travel to Mexico for Southlake Sister City program. A delegation of Southlake area residems and business leaders representing Southlake Sister Cities will be visiting the City of E1 Fuerte, Sinaloa, Mexico, leaving DFW on August 6 returning August 11, 1997. According to the Council Travel Policy, Section C(3), Other events and travel expenses, reimbursement for expenses of travel of City Councilmembers for purpose other than those listed in the policy must be approved in advance by a vote of a majority of the City Council. It is estimated the expenses will not exceed $850. This amount will include airfare, train fare, and hotel for five nights. Professional Services Agreement with Appraisal Services, Inc. to appraise eight properties for SH 114 takings for the West Dove Street interchange. The maximum cost for the appraisals is $16,150. As part of the agreement made with the Texas Department of Transportation, it is the City of Southlake's responsibility to appraise and acquire property for additional right-of-way for the widening of SH 114. The properties that are proposed to be appraised are located adjacent to the proposed SH 114-Dove Street interchange. The Corridor Study Phase I Concept Development was included in last year's budget in the amount of $10,000. The project that will best accomplish the pilot project is the area within F.M. 1709 right-of-way in front of Myers Meadow Subdivision. The letter of agreemem to Newman, Jackson, Bieberstein, Inc. (Landscape Architects) was prepared REGULAR CITY COUNCIL MEETING MINUTES OF JULY 22, 1997 PAGE 3 OF 6 by Greg Last and Chris Carpenter of the Community Development Department. Professional Services Agreement with Glass and Associates for development of a comprehensive strategic plan was approved. Funds have been included in this year's budget to hire a consultant to design a strategic planning process, facilitate planning sessions, analyze information gathered during planning sessions, and prepare a final report. Cost of the project will be $12,000. Glass and Associates recently completed the city's second citizen satisfaction survey and second business survey for the Office of Economic Development. Agenda Item #7-A. ZA 9%065. Development Plan for Timarron Addition. Wvndsor Creek. Phase II. ZA 97-065, Development Plan for Timarron Addition, Wyndsor Creek, Phase II, on property legally described as being approximately 15.925 acres situated in the Obediah W. Knight Survey, Abstract No. 899, and being Tracts 6, 6B, 6B1, 6B2, 6B3, 6E, and 6Fl. Current zoning is "R-P- U-D" Residential Planned Unit Development District. Owner and Applicant: Westerra-Timarron, L.P. SPIN Neighborhood #9. Karen Gandy, Zoning Administrator, stated nineteen (19) notices were sent to property owners within the 200' notification area and three (3) written responses have been received from, Gerald Montague, 1125 Longford Drive, Southlake, in favor; Bill Jennings, 1199 E. Cont'mental Boulevard, Southlake, undecided; and Pat and James Green, 731 Wyndsor Creek Drive, Southlake, in favor. Ms. Gandy noted the Planning and Zoning Commission approved this item (4-2-1 vote) on July 3, 1997, with the following amendments: 1) delete requirement #6 (Street "A" must be aligned with either East Perry Circle or West Perry Circle center lines); 2) adopt revisions presented; 3) examine the need for 60' right-of-way. Todd Jensen, Carter & Burgess, 7950 Elmwood Drive, Dallas. Mr. Jensen asked for variances on item #3-B, cul-de-sac length. He asked that item #3A be waived. He noted the developers wil 1 be taking some of the lots in the flood plane out of the flood plane and they are preparing the documentation for this. Councilmember Scott Martin noted three or four separate parcels on the south side for continuation of the trail for the safety of the children. Councilmember Wayne Moffat asked why would the City Council waive the number of homes on a cul-de-sac. At this time the focus is on density and not safety. There are five lots over quantity, this is not a density issue. Councilmember Pamela Muller asked why the limit of twenty (20) lots on a cul-de- sac. Councilmember Scott Martin asked for a crash gate on Lot 44. REGULAR CITY COUNCIL MEETING MINUTES OF JULY 22, 1997 PAGE 4 OF 6 PUBLIC COMMENTS: No comments were received. Agenda Item #2-A. Executive Session continued Mayor Pro Tem W. Ralph Evans advised the audience that Council would be returning into executive session pursuant to the Texas Government Code, Section 551.071 of the Open Meeting s Act, to seek the advice of the City Attorney. Council adjourned into executive session at 7:35 p.m. Council returned to open session at 7:45 p.m. Agenda Item g2-B. Action Necessary/Executive Session No action was taken as the result of the executive session. Councilmember requested that Street "C' be taken out of the plan. Todd Jensen asked that ZA 97-065 be tabled until the August 5, 1997 City Council meeting. Motion was made to table ZA 97-065, and ZA 97-066, at the request of the applicant, time certain August 5, 1997. Motion: Harris Second: Muller Ayes: Harris, Muller, Moffat, Martin, Evans Nays: None Approved: 5-0 vote (to table) Agenda Item #8-A, ZA 97-066. Preliminary Plat for Timarron Addition-W_vndsor Creek. Phase II ZA 97-066, Preliminary Plat for Timarron Addition-Wyndsor Creek, Phase II, on property legally described as being approximately 15.925 acres situated in the Obediah W. Knight Survey, Abstract No. 899, and being Tracts 6, 6B, 6B1, 6B2, 6B3, 6E, and 6Fl. Current zoning is "R-P- U-D" Residential Planned Unit Development District. Owner and Applicant: Westerra-Timarron, L.P. SPIN Neighborhood #9. This item was tabled at the request of the applicant, time certain August 5, 1997. (Tabled under agenda item #7-A action). Agenda Item #12. Adjournment The meeting was adjourned by Mayor Pro Tem W. Ralph Evans at 8:00 p.m. REGULAR CITY COUNCIL MEETING MINUTES OF JULY 22, 1997 PAGE 5 OF 6 W. RalI~h Evans, Mayor Pro Tem ATTEST: Sandra L. LeGrand City Secretary D:\WP-FILES\MINUTES\CC-7-22-. 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