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1997-07-01CITY OF SOUTHLAKE, TEXAS 667 NORTH CARROLL AVENUE REGULAR CITY COUNCIL MEETING JULY 1, 1997 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph Evans; Deputy Mayor Pro Tem David Harris. Members: Scott Martin, Gary Fawks, Pamela Muller and Wayne Moffat. STAFF PRESENT: Curtis Hawk, City Manager; Darcey Imm, Assistant to the City Manager; Lou Ann Heath, Director of Finance; Bob Whitehead, Director of Public Works; Ron Harper, City Engineer; Greg Last, Director of Community Development; Sean Poe, Engineer; Kevin Hugman, Community Services Manager; Shelli Siemer, Community Services Coordinator; Lenior, Director of Parks and Recreation; Chris Carpenter, Planner; Billy Campbell, Director of Public Safety; Debra Drayovitch, City Attorney; and, Sandra L. LeGrand, City Secretary. WORK SESSION: The work session was held to discuss agenda items by Council and staff. INVOCATION: Mayor Pro Tem W. Ralph Evans. The Regular City Council meeting was called to order by Mayor Rick Stacy at 6:20 p.m. Agenda Item #2-A. Executive Session Mayor Rick Stacy advised the audience that Council wouM be going into executive session pursuant to Chapter 551 of the Texas Government Code, Section 551.071, 551.072, 551.074, 551.076 of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and contemplated litigations, to discuss the purchase, exchange, lease or sale of real property and to consider the appointments and evaluation of public officials, and regarding the deployment on specific occasions for implementation of security personnel or devices. Council adjourned into executive session at 6:22 p.m. Council returned to open session at 7:10 p.m. Agenda Item #2-B. Action Necessary/Executive Session No action was taken as the result of the executive session. Agenda Item #3. Approval of the Minutes REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 1 OF 13 The minutes of the Regular City Council meetings for June 17, 1997 and June 24, 1997 were approved as presented. Motion: Harris Second: Evans Ayes: Harris, Evans, Moffat, Man'm, Stacy Nays: None Abstention: Muller Approved: 5-0-1 vote Councilmember Fawks was out of the room and did not vote. Agenda Item #4-A. Mayor's Report Mayor Rick Stacy presented a proclamation to Eagle Scout Matt Bickford, who is also a member of the City Youth Park and Recreation Board. Stacy noted he also presented this proclamation to Matt during the Eagle Scout Ceremony held at Camp Wisdom on June 28, 1997. Other items noted during the Mayor's Report include: The 40th Birthday Celebration for the City of Southlake will be held on September 27, 1997. A planning meeting will be held on July 7, 1997 at 6:00 p.m. in the Administration Building Conference Room. Tracy Southers, Public Information Officer should be contacted for questions. Mayor Stacy announced that neighborhood 4th of July parades will be held at Timarron, Timber Lake and Stone Lakes additions. Councilmembers are urged to participate in the Independence Day activities. The FY 97-98 Budget work sessions will be on August 12, 13, and 14, 1997 at Solana Education Center. SPIN will sponsor two public meetings to inform the citizens about the Reinvestment Zone gl Southlake. The meetings will be held in the White Chapel Room at Bicentennial Park on July 28 at 6:30 p.m. and July 30 beginning at 7:00 p.m. As a side note, the Mayor stated, "As we all learn more and more about the TIF, we may want to take the TIF to the public as a referendum vote, or we may want to take items within the TIF. TIF is an unknown thing, as we begin to define the TIF and see who all is going to play and what all is involved, and if the City decides the city hall is the first project, we may take those certificates of obligation to the voters." There will be a "Welcome to Southlake" reception for Yukiko Yamazaki who will be working with the City of Southlake this summer. Yukiko is from our Sister City, Toyoma, Japan. The reception will be held on July 10 from 5:00 p.m. to 6:30 p.m. in the City Council Chambers of City Hall REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 2 OF 13 Mayor Stacy welcomed back Councilmember Pamela Muller, who missed several meetings during June because of the death of her father. Agenda Item g4-B. City Manager's Report No comments were made during the City Manager's Report. Agenda Item g4-c. SPIN Re~ort David Baltimore, SPIN Chairman, 1368 Holland Hill, Southlake. Mr. Baltimore reported the SPIN Executive Committee will hold a meeting on July 2, 1997 in the Administration Building Conference Room and on July 24, SPIN Standing Committee will meet with the Planning and Zoning Commission at 6:30 p.m. He noted on July 29, a meeting will be held for the purpose of filling the vacancy in SPIN g13 (Jim Goggin's group). Mr. Baltimore also noted the SPIN-sponsored meetings on July 28 and July 30, 1997, for the purpose of informing citizens about the Reinvestment Zone gl Southlake. The meetings will be held at Bicentennial Park in the White's Chapel Room, beginning at 6:30 p.m. and 7:00 p.m. respectively. Agenda Item gs. Consent Agenda The consent agenda consisted of the following items: 5-A. Award of bid for a traffic signal at Byron Nelson Parkway and F.M. 1709. 5-B. Resolution No. 97-45, extending the service station moratorium for ninety days. Authorize the Mayor to execute Change Order No. 1 to the Engineering and Land Acquisition Services Agreement between Espey, Huston, and Associates, Inc., and the City of Southlake. Authorize the Mayor to enter into an Interlocal Agreement with Tarrant County and the City of Grapevine for the reclahning of Lonesome Dove Avenue, from Dove Street to Meadowmere Park. 10-A. Requested variance to the Sign Ordinance No. 506-B, Section 17-A, for Don T. Durham Elementary and Intermediate School located at 801 North Shady Oaks Drive. Motion was made to approve the consent agenda consisting of items, g5-A, g5-B, g5-c, g5-D, and gl0-A. Motion: Harris REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 3 OF 13 Second: Fawks Ayes: Harris, Fawks, Evans, Martin, Moffat, Stacy Nays: None Abstention: Muller Approved: 6-0-1 vote ADDITIONAL INFORMATION ON CONSENT ITEMS Award of bid for a traffic signal at Byron Nelson Parkway and F.M. 1709. The developer agreement for Timarron Village Phase "1" made provisions for the cost sharing of the traffic signal. Timarron agreed to pay the cost of engineering for the traffic signal and the City agreed to share 50% of the installation cost, up to a maximum of $40,000. Timarron agrees to pay the difference in cost. Low bidder was Sharrock Electrical for a base bid of $68,957.09. Funds were appropriated in the FY 96-97 Budget for the installation. The City's cost will be $34,478.55. 5-B. Resolution No. 97-45, extends the service station moratorium for ninety (90) days. Change Order No. 1 to the Engineering and Land Acquisition Services Agreement between Espey, Huston, and Associates and the City of Southlake. The amount of the change order is $32,000 to cover the cost of the following acquisitions: 1) eighteen additional easements; 2) one additional fee simple parcel; 3) twenty-two additional permits and licenses for utility crossings. The original agreements set the cost of basic service at $61,000. This additional amount will raise the total to $93,000.00. Interlocal Agreement with Tarrant County and the City of Grapevine for the Reclaiming of Lonesome Dove Avenue from Dove Street to Meadowmere Park. The proposed agreement will allow the County to reclaim Lonesome Dove Avenue. The City of Grapevine agrees to perform resurfacing of the roadway, including traffic control and all costs of materials. There will be no cost to the City of Southlake for improvements to Lonesome Dove Avenue. 10-A. Mr. Mark Terry, Principal of Don T. Durham Elementary and Intermediate School has applied for a variance to the Sign Ordinance, Section 17-A, which prohibits signs not specifically allowed. He is requesting a variance to allow a reader board to be incorporated into a monument sign to be located in front of the school. The sign would comply as far as setbacks, material and size requirement. Staff recommends a lockable covering be required if Council chooses to approve this variance. Agenda Item//6. Public Forum No comments were made during the public forum. REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 4 OF 13 Agenda Item g7-A. Ordinance No. 480-Y. 2nd readin~ Establishing regulations for nersonal care facilities. Ordinance No. 480-Y, 2nd reading, Establishing regulations for personal care facilities was presented by Karen Gandy, Zoning Administrator. PUBLIC HEARING: Rick Bmckington, 1362 Cross Timber, Southlake. Mr. Bmckington stated he is opposed to multi- family. Dick Johnston, 139 Jellico Circle, Southlake. Mr. Johnston stated he is president of the Southlake Senior Citizen Commission, who stated they are opposed to Ordinance No. 480-Y as written. He stated a senior group met to discuss this ordinance at the request of Council and stated the uses should be expanded to personal care and the ordinance should not separate couples when only one needs assisted care. He stated with regard to zoning, that any zoning district would be acceptable but not industrial. He stated the seniors feel they could go anywhere and would be good, quite citizens. Mr. Johnston stated the seniors support 20% open space and they recommend not limiting the use of amenities to residents, but open them to the public. A copy of the recommendation by the Senior Advisory Commission dated June 26, 1997, is hereby attached to the minutes of this meeting. Councilmember David Harris suggested Council send the ordinance back to the Planning and Zoning Commission in parts and not put the entire ordinance on hold for these changes. Zena Rucker, 650 South Carroll Avenue, Southlake. Ms. Rucker stated she would like to see the moratorium extended. Mr. Johnston has had time to study the proposed ordinance, but she has not had the time and would like to spend more time on the ordinance before it is approved. She suggested there are federal grants and land gifts that could be utilized in this project. Michael Boutte, 716 Ashleigh Lane, Southlake. Mr. Boutte stated logic dictated that we should take a good look at what we want in this community. No one wants the dreaded apartments in Southlake. He stated he feels the ordinance that was presented first was better. Richard Ponder, 1200 Sabine Court, Southlake. Mr. Ponder had to leave the meeting but asked the following statement be read into the record, "Any references to "unassisted" or "individual assisted" living is simply a fancy and tricky way to say apartments. For a community that opposes town homes, it would seem contradictory to pass this Ordinance No. 480-Y. Indeed Timarron offers such a program today!" REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 5 OF 13 Brian and Melody Bazar, 1127 Longford Circle, Southlake. Ms. Bazar read the following letter into the record, "It is with great concern that I have learned of your intention to change the Southlake City Ordinance concerning Assisted Living Facilities/Apartments. We moved to Southlake over a year ago and were drawn to the community because there was an ordinance prohibiting apartments within the City. 10 units per acre is bad enough, and the idea of unlimited units per acre is unconscionable. We are against having these units in the city. If these Assisted Living Facility Units must be allowed, then they should be restricted to 10 units per acre John Larson, 355 Ravenaux Drive, Sonthlake. Mr. Larson stated he is representing the Ravenaux Homeowners Association. The ordinance is a project of many months. The only best solutions are win-win solutions. He stated what bothers him about a compromise ordinance is no one is really happy. Sooner or later parties on either side of the fence get what they wanted. Dona Schroetke, 211 Eastwood Drive, Southlake. Ms. Schroetke asked to have the "Fair Housing Act" explained to her. She suggested putting this kind of facility in a Planned Unit Development. There would be more amenities in the PUD. Residential adjacency is a problem. Rex Potter, 303 Waterford Court, Southlake. Mr. Potter stated it disturbs him that we have seniors against others or neighbors vs. neighbors. Where do we want them? What type do we want? He suggested a separate zoning classification. Judy Collins, 1470 Bent Trail Circle, Southlake. Ms. Collins stated she is opposed and commented what if Council approves the ordinance and in five years the facility doesn't make a go if it, what will happen to the building? The issues from the Timarron area several months ago are still there. She asked the City Council to define the issues. Councilmember David Harris stated this ordinance is something that has gone through the process. This is not yet a finished product. He added, two issues are maximum density and age limits. Bill Cosgrove, 1750 Shumaker, Southlake. Mr. Cosgrove stated when you are retired you do not have checks coming in. He stated he has lived in Southlake for twenty-one years and feels he deserves some consideration. He stated he would like to see the City of Southlake do something to help the senior citizens. Public Hearing Closed. Mayor Stacy stated this is a complex issue and very emotional. He stated he feels this is as big a need as a day care center. He knows a lot of communities that are working on building assisted living centers for their community. The Mayor stated we must be realistic. We are not in a hurry, but we need to move forward. It wa s noted the moratorium expires on July 15. REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 6 OF 13 Agenda Item #2-A. Executive Session. Continued Mayor Stacy advised the audience that Council would be returning to executive session pursuant to Chapter 551 of the Texas Government Code, Section 551.071 to seek the advice of the City Attorney with respect to pending and contemplated litigations. Council adjourned to executive session at 8:50 p.m. Council returned to open session at 9:05 p.m. Agenda Item #2-B. Action Necessary. Continued No action was necessary as the result of the executive session. Council adjourned to recess at 9:06 p.m. Council returned to open session at 9:15 p.m. Agenda Item #7-A. Continued Motion was made to approve Ordinance No. 480-Y, 2nd reading, subject to the following: delete all reference to ancillary housing units and update the permitted districts for SUP; in Section III, General Criteria, delete "any ancillary housing units" in the first line of the text; in the Permitted Ancillary_ Uses paragraph, add, "for resident use only" to beauty or barber shop; in the Concept Plan and Site Plan Required paragraph, revise the entire paragraph for added clarity; in the Maximum Lot Coverage paragraph, "coverage being the lesser of the underlying district regulation or 50%; Maximum Density paragraph, add back the 12 housing units per acre requirement; and in both the Bufferyard and Interior Landscaping area paragraphs, add if applicable following the corridor overlay zone requirement. Motion: Fawks Second: Martin Mayor Rick Stacy read the caption of the ordinance into the record. Ayes: Fawks, Martin, Harris, Evans, Moffat, Stacy Nays: Muller Approved: 6-1 vote Councilmember Muller stated her vote against Ordinance No. 480-Y was because she feels over two stories would be warehousing. City Manager Curtis Hawk stated on July 22, 1997, during the third Regular City Council meeting for July, we will have a work session for the remainder of the ordinance. Aeenda Item #7-B. Ordinance No. 483-F, 2nd reading, Amending Ordinance No. 483 the Subdivision Ordinance. revising the entirety of Article VII. Park and Recreation Ded~csOon REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 7 OF 13 Reauirements. KLm Lenior, Director of Park and Recreation, summarized the four policy issues of the ordinance. She explained what the revision is dealing with and what the existing ordinance allows; what the recommendations of the Park Board and Planning and Zoning Commission are and what the motion made to approve at first reading was. Chris Carpenter, Planner with the Department of Community Development, was present to answer questions for Council. PUBLIC HEARING: No comments were received during the public hearing. Motion was made to approve Ordinance No. 483-F, 2nd reading, with changes to reflect that on the residential requirement, it be elevated to one per 40 units maintaining the Planning and Zoning Commission's recommendation on the commercial or non-residential; that the fee calculation be based on fair market value and asked that staff bring forward a new fee schedule at the next City Council meeting; deleting the language brought forward prior on semi-public parks; deleting the requirement that the value of land be determined based upon comparable land in the area where development is occurring; amending the document to show "anticipated land dedication" on line 4 of page 7B-4. Motion: Harris Second: Moffat Mayor Stacy read the caption of the ordinance into the record. Ayes: Harris, Evans, Martin, Moffat, Stacy Nays: Fawks, Muller Approved: 5-2 vote Agenda Item g7-C. Ordinance No. 679. 2nd reading Street Name Change Bob Whitehead, Director of Public Works, brought forward Ordinance No. 679 for second reading, requesting a street name change from South Kimball Avenue to Crooked Lane Boulevard, for a portion of South Kimball Avenue from the intersection of South Kimball Avenue and Crooked Lane Boulevard to East Continental Boulevard and a street name change for East Continental Boulevard to South Kimball Avenue in Heritage Industrial Park. PUBLIC HEARING: No comments were received during the public hearing. Motion was made to approve Ordinance No. 679, 2nd reading, as submitted by staff, incorporating the changes made to the second reading. Motion: Harris Second: Muller Mayor Rick Stacy read the caption of the ordinance. Ayes: Harris, Muller, Moffat, Martin, Evans, Fawks, Stacy REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 8 OF 13 Nays: None Approved: 7-0 vote Agenda Item #7-D, ZA 9%061, Site Plan for Southlake Church of Christ ZA 97-061, Site Plan for Southlake Church of Christ Education Building, being the proposed Lot 3R-l, J.G. Allen No. 18 Addition, on property legally described as Lot 3R, J.G. Allen No. 18 Addition. Current zoning is "CS" Community Service District. Applicant: Larry D. Stone. Owner: Southlake Church of Christ. SPIN Neighborhood #15. Larry Foxworth, Cone-Foxworth Architects, 6112 McCart, Fort Worth. Mr. Foxworth was present to answer questions from Council. Councilmembers Martin and Harris criticized Mr. Foxworth for not complying with the driveway ordinance and the fire lane requirements. Mr. Foxworth stated they do not have a problem putting islands in the existing parking lots. PUBLIC HEARING: Wayne Haney, 400 Brock Drive, Southlake. Mr. Haney stated he is SPIN representative for SPIN #15, adding, the people in the neighborhood view this as a step in a long plan. The drainage plan was worked out and the lighting is no longer a concern. The neighbors in this area are interested in the final concept plan. Public hearing dosed. Councilmember Martin stated he would hate to see Council approve something so out of character with our articulation requirements. Motion was made to approve ZA 97-061, Site Plan of Southlake Church of Christ, delaying item #l-A; deleting item #3; delaying item #8-A and waiving item #8-B; deleting item #6. Motion: Moffat Second: Fawks Ayes: Moffat, Harris, Evans, Fawks, Stacy Nays: Muller, Martin Approved: 5-2 vote Agenda Item #8-A, Ordinance No. 480-246. 1st reading {ZA 97-0551 Ordinance No. 480-246, 1st reading (ZA 97-055), Rezoning of approximately 5.63 acres situated in the Thomas Easter Survey, Abstract No. 474, being a portion of Tract 5. Current zoning is "AG" Agricultural District, with requested zoning of "O-1" Office District. Owner/Applicant: REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 9 OF 13 Ken Smith. SPIN Neighborhood #7. Karen Gandy, Zoning Administrator, commented that six (6) notices were sent to property owners (second notification) within the 200' notification area and three (3) responses have been received, from: Iva Lee Johnson, 720 Whispering Wood Circle, Southlake, opposed; Bobby Struempler, 700 Whispering Wood Circle, Southlake, opposed; Pamela Morrison, 710 Whispering Wood Circle, Southlake, opposed noting, "O-1" bufferyard, "I would like to see the additional 10' or 15' as discussed in the last meeting. O-1 screening, I would like to see a masonry fence rather than wood. Masonry would be in better shape over time." Ms. Gandy stated due to the approximately 25 % opposition of property owners within the 200' notification area, a super-majority vote (6 of 7) of the City Council will be required to approve this request. John Levitt, Levitt Engineers, 726 Commerce, Ste 104, Southlake. Mr. Levitt stated they plan to build an eight foot masonry fence on the west side. They have no problem with 20' bufferyard, and have agreed to a pitched roof/residential style office building. PUBLIC COMMENTS: Bobby Struempler, 700 Whispering Wood Circle, Southlake. Mr. Struempler stated he did not withdraw his objection to this and he wants to see more transition to residential from industrial and wants more set back on their side of the wall. The set-back is now 25' and he wants to see more. Lowell Morrison, 710 Whispering Wood Circle, Southlake. Mr. Morrison stated he has withdrawn his objections if there is a masonry wall, adding, he does not care what height the wall is. Rex Potter, 303 Waterford, Southlake. Mr. Potter stated his concerns with regard to Council shifting the burden to the adjoining property owners. Council adjourned for recess at 11:05 p.m. Council returned to open session at 11:12 p.m. Councilmember Harris stated at this t'nne after talking with Mr. Morrison and Mr. Struempler, he believes since there will be two readings of this ordinance, that they will have an opportunity to come back and express any opposition that they may still have. At this time they are prepared to withdraw their opposition to let Council proceed with ftrst reading, to give them some opportunity between first and second reading to visit with the applicant to hammer out and commit in writing the agreements the applicant is making to them as individuals and at the second reading they will advise the Council if the terms have been put into effect REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 10 OF 13 so Council can proceed with passing at second reading. With the understanding in mind, and acknowledging the commitment that the applicant has made to erect a masonry structure of a height of eight feet unless a lower height is requested by the residents, and baring in mind the applicant's commitment to increase the bufferyard to 20' maintaining the required plantings and baring in mind the applicant's commitment to build residential styled pitched roof offices, he moves to approve. Motion: Harris Second: Martin Mayor Rick Stacy read the caption of the ordinance. Ayes: Harris, Martin, Fawks, Evans, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote Agenda Item #8-B. ZA 97-067. Preliminary Plat for Stonecrest Business Park ZA 97-067, Preliminary Plat for Stonecrest Business Park, being legally described as approximately 43.69 acres situated in the Thomas Easter Survey, Abstract No. 474, and being Tracts 5, 5A, 1 lA, and 1 lB. This plat proposed twenty-four (24) lots. Current zoning is "AG" Agricultural District. Owner/Applicant: Ken and Darla Smith. SPIN Neighborhood #7. Karen Gandy, Zoning Administrator, commented that fourteen (14) notices were sent to property owners within the 200' notification area and four (4) responses have been received from: Pamela Morrison, 710 Whispering Wood Circle, Southlake, opposed; Karen Beasley, P.O. Box 487, Grapevine, in favor; Iva Lee Johnson, 720 Whispering Wood Circle, Southlake, opposed; Bobby Stuempler, 700 Whispering Wood Circle, Southlake. Ms. Gandy noted the action taken by the Planning and Zoning Commission on June 19, 1997 was approval (5-2), subject to Plat Review Summary No. 2 dated June 13, 1997, with the following amendment: 1) prefer Option B, street stub-out to southeast, and Option A to southwest if B cannot be worked out with Grapevine; the following additional preferences were made as discussed with the applicant: a) no truck traffic on Crooked Lane; b) parking on sides of lots not adjacent to Crooked Lane; c) residential style offices with pitched roofs. John Levitt, Levitt Engineers, 726 Commerce, Ste 104, Southlake. Mr. Levitt stated they have no objection to staff review summary. PUBLIC COMMENTS: Lowell Morrison, stated he is very happy with the plat. He noted the alternate proposal comes within 150' of residents. He stated he likes the Trammel Crow stub out, however, if the stub out is built, he would like a gate for limited emergency traffic only. Motion was made to approve ZA 97-067, pursuant to Plat Review Summary No. 3 dated June 27, REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 11 OF 13 1997; indicating as shown on the documents the primary exit to the south would be through the Trammel Crow property and alternate proposed exit to be realigned as far to the east as possible; and right-of-way dedication for furore connection; also bearing in mind that we want no truck traffic on Crooked Lane; parking will be on the sides of the lots, not adjacent to Crooked Lane. Motion: Martin Second: Harris Ayes: Martin, Harris, Evans, Fawks, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote It was noted if the right-of-way dedication for future connection is not needed, the City will abandon the right-of-way. Agenda Item #11-A. Discussion: Commercial/Construction Waste Ordinance Curtis Hawk, City Manager, stated the commercial/construction waste ordinance was on the council prioritization schedule dated November 1, 1996. He asked for a committee of Councilmembers to work with staff on this ordinance. It is not an ordinance that needed to be taken to the Planning and Zoning Commission for recommendation. Mr. Hawk stated staff has been concerned by the curbside placement of garbage by commercial entities. Staff had numerous complaints about garbage at construction sites. This ordinance addresses both of these issues. Councilmembers Harris, Martin and Muller agreed to work on this ordinance. Agenda Item #11-B. Discussion: Visioning and Strategic Planning Process A proposal has been submitted by Glass and Associates for the development of a strategic plan. Staff has discussed this process for two years, recognizing that the exercise would be beneficial as we prepare budgets and goals for the coming fiscal year. Mayor Stacy, Councilmembers Harris and Evans agreed to work on this project. Agenda Item #11-C. Discussion: After School Program Procedure Curtis Hawk stated this is a procedure which was initiated by the Parks and Recreation Board last year. When approved this procedure will guide our staff in the administration of the after school program. The after school program has been offered at Durham Elementary, and provides a structured atmosphere in which participants take part in games, athletics, and quiet time for homework. Councilmember Gary Fawks expressed an interest in working on this procedure. Agenda Item #12. Ad_iournment The Regular City Council meeting was adjourned by Mayor Rick Stacy at 11:45 p.m. REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 12 OF 13 City Secretary D:\WP-FILES\CC-7-1-9.MIN\sl REGULAR CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 PAGE 13 OF 13 AGENDA ITEM #7 -A MEMORANDUM June 26, 1997 TO: Mayor Stacy and City Council Members Curtis Hawk, City Manager FROM: Senior Advisory Commission SUBJECT: Recommendations Regarding Personal Care Facilities Ordinance No. 480 -Y At the City Council meeting on June 17, 1997, your Senior Advisory Commission was requested to give input and recommendations to guide your decision on accepting or rejecting proposed Ordinance 480 -Y which provides that Personal Care Facilities may be constructed within the City of Southlake under very restrictive circumstances. Members of our Commission, met on two occasions including a special meeting on June 26, 1997 with a quorum present, and offer the following regarding Ordinance 480 -Y: 1. Assisted Care /Independent Living: The Senior Advisory Commission recommends the ordinance include both Assisted Care and Independent Living. One failure of Ordinance 480 -Y is that it is too restrictive. It should have included provisions for independent living housing units in the facility as well as personal care "assisted living" units. Many of the newer facilities are referred to as "Assisted Living" centers, but include a broader interpretation of "Assisted" than used on "Personal Care." Most facilities being constructed today include both independent living units and assisted care units. Very few facilities are limited only to assisted care living. It is important for the city to allow for independent living to give senior citizens who cannot maintain their home and property a place to live. Many couples come to the point in their lives where they need assistance for only one member. Facilities restricted to "Assisted Care" only may not allow the healthy spouse to live with the spouse in need of assistance. The combination of an Assisted Care /Independent Living facility is necessary to allow the healthy spouse to live in the facility in order to remain a family. Many couples which to move from a single family residence, while both are still physically and mentally able, know that the day that the need for assistance is in the near future, if not imminent. A central dining room in a facility offers quality meal preparation and menus that an elderly independent living couple or single person might not otherwise provide themselves due to required effort of preparation. Housekeeping and cleanliness are also some of the housing unit services that an elderly couple or single person might otherwise not give sufficient attention to due to the required effort necessary. Senior Advisory Commission Recommendations to City Council Page 2 2. Zoning: The zoning for an Assisted Care /Independent Living Facility should fit easily into the category for hospitals, churches, schools, country clubs, community centers, etc. 3. Density & Lot Area Requirement: The Senior Advisory Commission believes very strongly that the Development and Regulation requirement of five (5) acres with a minimum of twelve (12) units per acre is too restrictive in Ordinance 480 -Y. We recommend not defining minimum acreage and units per acre in the ordinance. This will allow the city officials to determine the appropriateness of a facility on a case -by -case basis. The five acre minimum requirement is not necessary. A nice facility in the right location may be appropriate on a lot of three (3) or four (4) acres. If there is a need to have a minimum acre requirement, the City Council should consider allowing the facility to build more than 12 units per acre particularly with multi -story facilities. The cost per living unit for residents is materially affected. A 120 living unit facility will have considerably lower rental costs per living unit than a 60 unit facility on the same lot. Developers will pass on the costs to the residents, resulting in fixed income seniors being unable to live in facilities with less units per acre. 4. Floor Area Requirements: As defined in Ordinance 480 -Y, the Senior Advisory Commission agrees with the floor area requirements. The size of the housing units is appropriate for both independent living and assisted care living. 5. Open Space: The open space requirement identified in Ordinance 480 -Y can be modified based on the location of the facility. City officials should review this on a case -by -case basis for open space requirements to be determined by the adjacent property. If the facility is located next to a park, open flood -plain property, on a large tract like the Solana Complex, the requirements for the open space on the facility's lot should be less stringent. We do support a 20 % open space requirement if the facility is not located next to a large "open space" area. 6. Height Regulations: The Senior Advisory Commission recommends changing the height limitations of Ordinance 480 -Y to a three (3) story facility if located beyond 100 feet from property zoned as residential. An Assisted Care /Independent Living Facility is also a residential living facility. Many current residences in the City of Southlake are equal to three (3) stories in height with the tall steep pitch roofing. Ordinance 480 -Y's buffer yard and open space requirements are sufficient for the separation from residences to allow for increasing the height requirements. 7. Location: Some members of the Senior Advisory Commission have visited other area Assisted Care /Independent Living Facilities and some have worked at such facilities. These facilities are typically located off major thoroughfares including the following: the Retirement Inn and Oak Park facilities in Fort Worth, the new Sherwood Gardens in Senior Advisory Commission Recommendations to City Council Page 3 Bedford and the new facility under consideration in Grapevine on highway 121. Allowing the facility to locate in the city limits of Southlake is more important to the Senior Advisory Commission than the actual location of the facility in relationship to residential and commercial properties and major thoroughfares. We would not recommend locating in an industrial zoned area. 8. Use of Amenities: The Senior Advisory Commission recommends not limiting the use of amenities in the facility to resident's only. Ordinance 480 -Y (in Section 1) defines the Personal Care Facility's "incidental uses and /or services, may include protective supervision, personal care, social and recreational services, transportation services, private or common kitchen/dining facilities, `so long as such services are provided to residents only.'" We recommend omitting the last phrase `so long as such services are provided to residents only' to allow for seniors in the facility to have visitors and guests. As written, this conflicts with Section 3 "Required and Permitted Amenities." We feel residents should be allowed to have guests in the dining room or their housing units and if space allows, guests or other area senior citizens should be allowed to participate in recreation programs (i.e.: swimming, games, health, exercise, etc.) offered by the facility, perhaps for a fee, if the facility owners are agreeable. Communication and interaction with other area seniors not living in the facility is a healthy rewarding activity. We trust our input, rationale, and recommendations will be helpful to the City Council. The Senior Advisory Commission is unanimous in its opinion that Southlake needs Independent /Assisted Living Facilities for senior citizens. Seniors need an opportunity to stay close to families and friends, doctors and dentists, remain somewhat independent, and not be a burden on living arrangements and schedules of children and grandchildren when the aging of their mind and body demands supervision of others. Independent /Assisted living facilities will provide this opportunity and provide an earned quality of life for Southlake Senior Citizens. Thank you for requesting our input and considering our recommendations. 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IIIIIIIIIII _ __, = L.) 0 , r- \ hi \ • • ' C . 55 F-7. ill Oh rt .5 . - _H10 4 TI, q . ■ _ ,„.;...,,;:,;;„; .00 . 0 1 r —ss i • ... 0\ 011111111111111111110 4 K - , ! 04 4 , r I 74 ____ i I. \\ 00 ,-- - ... , 1 W I ; • \ \ _ • ‘ , \ ,..., ', , \ - 0 \ -- _ ,,,,„ 0 ,,, \ , 1. • . \ - , .-=----J__-- ----;:,-- 1 -,-:---,----- 0 , _ \ . 0 .0./ 0 a . / ...,, 0 : II* , 1 0 * \\\ 11 1r- _ - - / it 2111 "-\\, ■ / 1 CI il o S L • ---- --AV I . ie ,,, , \-. .,.., , : : \ ,-,-, ' . P i _.1 t_ 1 _ i ll_ kt._ - — --- - - --- -- -- ---- . -----"1 - ',/ (-- .." SOUTHLAKE YOUTH ACTION COMMISSION (SYAC) 1996 -1997 Annual Report to the City Council The Southlake Youth Action Commission was created in 1994 to generate broad -based public awareness and support for youth. This group was formed to act as the formal "voice of youth" in Southlake to bring issues to the City Council. SYAC also serves as a vehicle to familiarize the youth of Southlake with the governance process in Local Government. This year, there were 27 SYAC members ranging from 7th to 12th grades. This annual report outlines Southlake Youth Action Commission's accomplishments during this past year. Accomplishments: • Ropes Course - The Southlake Youth Action Commission started the year by participating in a ropes course in September. The purpose of the ropes course was to provide mentally and physically challenging experiences to develop trust, personal growth, creativity, communication, and self - esteem building. This was a great way to start the year by encouraging team work and leadership skills. • Habitat for Humanity Project - SYAC participated in a Habitat for Humanity project in the fall. This project allowed the SYAC members to volunteer in the community by building a home. SYAC also prepared a basket of food for the family living in the home. • Southlake's 40th Birthdav Celebration - The Southlake Youth Action Commission assisted with the city's 40th birthday celebration. In September, SYAC volunteered at the 40th Birthday Celebration for the City of Southlake. In May, SYAC members volunteered at the Fair & Kite Festival by assisting with the games and activities during the celebration. • Christmas for Kids Project - SYAC members assisted with the city's Christmas for Kids Project by helping at the outdoor Christmas Carnival. The Christmas for Kids Project provides food and clothing for needy families in the community. Volunteering with this project gave SYAC the opportunity to help the community during the holiday season. • Volunteer in Community Projects - Over the year, the Southlake Youth Action Commission volunteered in various community projects. SYAC participated in the Texas Trash -Off, the Senior Citizen's Dance, the Easter in the Park celebration and various recreational programs. • Youth in Government Day - SYAC held its first Youth In Government Day on Wednesday, April 30, 1997, which centered around a discussion of the issues regarding drug and alcohol abuse by Southlake youth. The group first focused on defining the problems with students using drugs and alcohol and discussed possible solutions for the School District SYAC Annual Report Page 2 and the City to consider when addressing these issues. SYAC representatives presented their recommendations to the City Council and School Board on June 10 at the joint City Council /CISD meeting. • Austin Trip - SYAC took their annual trip to Austin on April 23, 1997. The students observed the legislature in action by attending both the House of Representatives and the Senate in session. Representative Nancy Moffat recognized the students during the session and briefly visited with the group. The students also met Senator Jane Nelson and received a packet of information from the Senator. The final aspect of the trip included a visit to the Texas Supreme Court where the students observed two cases being appealed before the Supreme Court Justices. • By -laws - SYAC developed and adopted a set of by -laws to establish rules for the Commission to follow. The by -laws address a number of items including SYAC membership, attendance, officer elections, and meeting times and location. • Southlake Youth of the Year Award - In conjunction with the Southlake Chamber of Commerce, SYAC awarded its second annual "Youth of the Year Award." The award recognizes a Southlake youth with exceptional leadership skills, community involvement, and excellent grades. The award was presented at the Chamber's annual awards banquet in January. Goals for 1997 - 1998: The Southlake Youth Action Commission has developed great plans for the 1997 -1998 school year. The three areas of focus include Community Service Projects, Youth in Government /Leadership Programs, and Voice of Youth Forums. The following list identifies SYAC's goals for next year. Community Service Projects Host Sister Cities Dinner Fund Raiser to donate to needy cause Participate in two Habitat for Humanity Projects Sponsor a food drive and volunteer at a soup kitchen Participate in Christmas for Kids Project Participate in the Texas Trash Off Sponsor a Campaign Month like Random Acts of Kindness Month Volunteer at a Ronald McDonald House Participate in a Native Plant Project Develop program for "Make A Difference Day" SYAC Annual Report Page 3 Youth in Government /Leadership Programs Participate in a Ropes Course Attend programs to learn about Local and State Government Visit the State Capitol to learn more about State Government Participate in Leadership building programs Participate in a Youth In Government Day Program Voice of Youth Forums Hold two to three forums to discuss issues affecting youth of Southlake Sponsor Youth of the Year Award Respectively Submitted: gi L- Erin Anderson, Chairperson 1997 -1998