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1998-12-15REGULAR CITY COUNCIL MEETING 667 NORTH CARROLL AVENUE SOUTHLAKE, TEXAS DECEMBER 15, 1998 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph Evans; Deputy Mayor Pro Tem Scott Martin. Members: Gary Fawks and Ronnie Kendall. COUNCILMEMBERS ABSENT: Dehra Edmondson and Wayne Moffat. STAFF PRESENT: Curtis Hawk, City Manager; Shana Yelverton, Assistant City Manager; Shelli Siemer, Assistant to the City Manager; Lou Ann Heath, Director of Finance; Bob Whitehead, Director of Public Works; Ron Harper, Deputy Director of Public Works; Charlie Thomas, Deputy Director of Public Works; Shawn Poe, Capital Projects Coordinator; Greg Last, Director of Community Development; Chris Carpenter, Planner; Karen Gandy, Zoning Administrator; Billy Campbell, Director of Public Safety; Debra Drayovitch, City Attorney; and, Sandra L. LeGrand, City Secretary. WORK SESSION: The work session began at 5:10 p.m., whereby Councilmembers and City staffmembers reviewed items on the agenda. The work session was video taped and a tape recording was made for future reference. During the work session, David Barford, Senior Vice President of Charter Cable Company, addressed the Council and stated that Mr. Paul Allen purchased Marcus Cable Company about six months ago. Mr. Barford stated he wanted to come and introduce himself and tell Council a little about what is happening with the transition. They want to try and find a way to work through the issues. He stated he knows it has been a difficult time for the customers, and they want to try and find some solutions to these issues. Charter Communications Company, also about the same size as Marcus Cable, was purchased by Mr. Paul Allen at the same time and was put in charge of the management team over the newly combined company. Mr. Barford is heading up the new management team through the transition period until the transfers are complete and is working with the local management group. They are here to evaluate the problems and have found there are tremendous customer service problems, technical and service problems, and issues regarding responding to complaints, which they recognize and they have taken significant steps to correct. People can get through on the phones now and there is next day service which is a step in the right direction. According to Mr. Barford, the situation is unique in Southlake and Trophy Club in that they did not have converter boxes in their systems and all the other metroplex system do have converter boxes. He stated they have spent a significant amount of Regular City Council Meeting Minutes of December 15, 1998 page 1 of 20 time trying to work through all the issues. He stated he has spoken to Kevin Hugman with the City and Councilmember Gary Fawks on numerous occasions trying to find out what the biggest issues are and then come up with a workable solution. He stated they would like to continue the existing program with the converter boxes, but try to find a solution to the large rate increase by offering a discotmt for multiple outlets, provide rebates or service coupons. Gary Fawks asked what the status was as of today. Mr. Barford stated, "Two-thirds of the system has already been activated to the new upgraded lineup and 80% of those boxes have already been changed out on the new system." There is about 1/3 of the system to go. Councilmember Fawks said 100% of the people on the City Council that have cable have had problems that required a visit by Mr. Barford's staff, and that leads him to believe that 100% of the citizens are also having problems. Mr. Barford stated the program was poorly cornmtmicated and the execution was not strong. This process was already in place when they took over operations. They are trying to work through the issues, to do a better job and continue with the program. Councilmember Gary Fawks asked Mr. Barford if he knew that Charter employees were telling citizens that the City Council had approved these actions. Mr. Barford said the City Council did not approve the changes or the technology. This decision was purely Marcus Cable Company's decision. Mayor Stacy asked Mr. Barford if he is going fix this problem. The work session ended at 6:12 p.m. REGULAR CITY COUNCIL MEETING Agenda Item #1, Call to Order Mayor Rick Stacy called the Regular City Council meeting to order at 6:15 p.m. Agenda Item #2-A, Executive Session Mayor Rick Stacy advised the audience that the City Council would be going into executive session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.075, 551.076, to seek consultation with the City Attorney regarding pending and contemplated litigations, to deliberate the purchase, exchange, lease or sale of real property, a negotiated contract for a prospective gift or donation to the City, to deliberate the appointment and evaluation of public officials, to confer with one or more employees to receive information from or to question the employees, and to deliberate the deployment of specific occasions for implementation of security personnel or devices. Council adjourned into executive session at 6:17 p.m. Council returned to open session at 7:10 p.m. Regular City Council Meeting Minutes of December 15, 1998 page 2 of 20 Agenda Item #2-B, Action Necessary/Executive Session Motion was made to approve the purchase of the Girdner property in the amount of $67,500 as discussed in executive session. Motion: Kendall Second: Martin Ayes: Kendall, Martin, Evans, Fawks, Stacy Nays: None Approved: 5-0 vote Motion was made to approve the parcel exchange with Dr. Mendez as discussed in executive session. Motion: Kendall Second: Martin Ayes: Kendall, Martin, Evans, Fawks, Stacy Nays: None Approved: 5-0 vote Motion was made to approve the purchase and relocation fee for West Beach property, Ms. Garza's property for $69,200, as discussed in executive session. Motion: Kendall Second: Martin Ayes: Kendall, Martin, Evans, Fawks, Stacy Nays: None Approved: 5-0 vote Agenda Item #3, Invocation: Phil Phillips, Chaplain for December Phil Phillips, pastor for the Alliance Church in Southlake, serving as Chaplain for the month of December, led the invocation. Pastor Phillips stated they are new to the community and the church is located on Dove Road and belongs to the Unity Church. They moved in one year ago. Their ministry is basically designed to benefit families and man/ages, and they do a lot of work with children. They look forward to having a greater involvement in Southlake and doing activities which are civic and beneficial for a church to be involved in the city. Agenda Item #4-A, Mayor's Report Mayor Stacy greeted the audience and wished everyone a "Happy Holiday Season." He stated the city offices will be closed on December 24th and 25th and again on January 1 for New Year's Day. Mayor Stacy stated the Southlake Chamber of Commerce will be having an open house/reception at Texas National Bank on December 17, 1998, beginning at 5:00 p.m. Cotmcilmembers have been invited to attend. Agenda Item #4-B, City Manager's Report Regular City Council Meeting Minutes of December 15, 1998 page 3 of 20 Curtis Hawk reported on several items: On December 7, Mr. Hawk met with the Carroll Independent School District to try and come to a point where they could accommodate the needs of the City and the needs of the CISD in the participation of the TIF. As Council is aware, staff and council has been working with the CISD for almost twenty months to find the area where the city could accommodate them and still meet the legal requirements for their pa~icipation in the TIF. On December 1997, the City left the ball in the CISD's court and it is back in their court again. Councilmember Scott Martin stated there still needs to be a clarification of the specific projects that the CISD is going to bring forward. He asked the City Manager if the parcel of property that the CISD did not purchase has any development activity on it. He asked if the City still has any opportunity for the railroad depot concept that had been discussed earlier. He stated it is a viable concept and he supports it. He stated, "I think it would be a very appropriate use of the land down there and would have a very beneficial impact both economically and on tourism within our city. It would also avail an opportunity for our own citizens to take a ride on the Trantula train in Fort Worth, visit Grapevine and maybe someday go down to Grandbury." The City Manager stated he met with the superintendent of the Northwest Independent School District, noting they are intending to build an elementary school in either Trophy Club or Southlake. The superintendent indicated he is interested in a joint use agreement with the City if the school should be built in Southlake. He stated he looks forward to bringing that issue to the Council in the near future. Councilmember Ronnie Kendall stated she thinks the City Council is excited about the TIF board meeting and feels the City Council, in general, is real excited now after working with the CISD for a year and not knowing if they were going to participate in the TIF, to find out recently that they are interested in participating. Council hopes that this will open some doors. Ron Harper, Deputy Director of Public Works, gave an update on the status of the Town Square project: Town Square Progress continues on the infrastructure and commemial elements of this project. Six buildings are currently under construction. Buildings lA and lB have been inspected by Building Inspections and have been released for tenant finish work. Buildings 5A and 5B have been released for tenant finish work. Building 4C has had all the exterior sheathing installed, rear stucco has been applied and brick work has begun. Building 2C has had framing installed, and exterior sheathing is being installed. Both buildings have had rough-in mechanical, electrical and plumbing systems installed. Interior framing and sheathing is being constructed. Paving of State Street, Fountain Place and Main Street has taken place. Grand Avenue has had lime applied and work on curbs and gutter is Regular City Council Meeting Minutes of December 15, 1998 page 4 of 20 scheduled for the week of December 14. Work on the sidewalks adjacent to the paving began the week of November 23, 1998. Landscaping is being installed in the parking areas. Tenant work and permits have been issued on Banana Republic, Bombay Company, Corner Bakery, Gap, Gap Kids, Harolds, Talbot's and Victoria Secret. Plan reviews have been completed on Chicos, Gymboree, St. Johns, and Williams-Sonoma. North Carroll Realignment Work on this adjacent project is well underway. Storm drain is approximately 50% complete, the relocation of the sanitary is complete, and the new water line will begin the week o£December 14. Construction of the foundations for the relocated signal lights will begin the week of December 14. At this point, it still appears that this project will be open to traffic by early/mid March, 1999. Post Office Square There is no change from the last report on this phase of the project. Town Hall At the December 1, 1998, City Council meeting, Council authorized staff to make a final offer to David Schwarz for architectural services. A contract prepared by our attorneys has been submitted to Schwarz. Agenda Item #4-C, SPIN Report David Baltimore, 1368 Holland Hill, gave the final SPIN report for the year. Mr. Baltimore is representative for SPIN #12. He stated things are very quiet for SPIN #12. He stated in the coming year he will serve as the Senior SPIN Representative for SPIN #12. He stated it has been a good year and wished everyone a Merry Christmas and Happy New Year. Councilmembers Gary Fawks and Scott Martin thanked David for his work with the community. Agenda Item #4-D, Parks and Recreation Board Report A report was not given from the Parks and Recreation Board. Agenda Item #5, Consent Agenda Mayor Stacy read the items being considered into the minutes of this meeting, including: Regular City Council Meeting Minutes of December 15, 1998 page 5 of 20 5-A. Approval of the Minutes of the Regular City Council meeting of December 1, 1998. 5-B. Authorize the Mayor to enter into a lease agreement for the use of desk top computers between Sanwa Leasing Corporation and the City of Southlake. Variance to the Subdivision Ordinance No. 483-G, Section 4.01(1)2 (Plat Expiration) Extending the Validity of Case No. ZA 97-059, Plat Revision, Lot 1, Block 1, Rucker's Hacienda de Gusto Addition. 5-D. Request to Extend the Validity of Case No. 97-162, Final Plat, Southlake Town Square, Phase I, 42.013 acres in the Richard Eads Survey, Abstract No. 481. 5-E. Award of bid to Pavecon, Inc., for slurry grouting of the sanitary sewer pipe embedment and pavement repairs in the Timarron Bent Creek Subdivision. 5-F. Authorization to advertise for bids for improvements to the Public Works facility. Award of bid to Control Specialists, Inc., for construction of the pump station located 2,700 feet north of Kirkwood Boulevard on the east side of T.W. King Road. 5-H. Authorize the Mayor to enter into a partial developer agreement for Loch Meadow Estates. 5-1. Resolution No. 98-77, Appointing representatives to the SPIN Standing Committee. 5-J. Resolution No. 98-79, Suspending Lone Star Gas rate increase. 7-A. Ordinance No. 480-293, 1st reading, (ZA 98-133), Accepting the Withdrawl of this item. 7-B. ZA 98-134, Site Plan for Tom Thumb Center and Eckerd's. Tabling this item to the January 5, 1998 City Council agenda. 7-C. ZA 98-135, Plat Revision for proposed Lots 2R1, 2R2, and 4R, L.B.G. Hall No. 686 Addition. Tabling this item to the February 2, 1999 City Council agenda. 8-A. ZA 98-112, Plat Revision for proposed Lots 4R1 through 4R4, Green Meadow Subdivision. 9-A. Resolution No. 98-81, Appointing a Capital Improvements Advisory Committee. Motion was made to approve the consent agenda consisting of the following: Items #5- A, through #5-J; accepting the applicant's request to withdraw Item #7-A; accepting the Regular City Council Meeting Minutes of December 15, 1998 page 6 of 20 applicant's request to table Item #7-B to January 5, City Council meeting; accepting the applicant's request to table Item #7-C, to February 2, 1999 City Council meeting; adding Item #8-A; and #9-A, specifying the Planning and Zoning Commission shall be appointed to the Capital Improvements Advisory Committee. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Kendall, Stacy Nays: None Counciimember Ronnie Kendall did not vote on Item #5-E" Approved: 5-0 vote ADDITIONAL INFORMATION REGARDING CONSENT AGENDA ITEMS 5-A. Approval of the Minutes of the Regular City Council meeting of December 1, 1998. The minutes were approved as presented. Authorize the Mayor to enter into a lease agreement for the use of desk top computers between Sanwa Leasing Corporation and the City of Southlake. Deputy Director John Knight is addressing the hardware and software components of a city-wide computerization project. This is the first step in the computerization project. This leasing opportunity will allow the City to accommodate several issues, one being the ability for continuous 24-hour maintenance of these hardware items by the lessor, and another being the replacement of all of our desktop computers that are not Y2K compliant. This is a three year lease with a cost of $32,091.44 per year and it falls below this year's actual budgeted amount. Variance to the Subdivision Ordinance No. 483-G, Section 4.01(1)2 (Plat Expiration) extending the validity of Case No. 97-059, Plat Revision for Lot 1, Block 1, Hacienda de Gusto Addition. On June 3, 1997, the City Council approved the above referenced plat. When applying for a building permit, the owners of the property, Mike and Carol Rucker, discovered the final mylars were never completed and processed through the city for filing and had expired on June 4, 1998. The owners of the property have submitted the required mylar copies of the plat to the City for filing and have requested that the validity of this plat be extended 30 days from the date of City Council's action upon this request. Request to extend the validity of Case ZA 97-162, Final Plat of Southlake Town Square, Phase 1, 42. 013 acres in the Richard Eads Survey Abstract No. 481. On December 18, 1997, the Planning and Zoning Commission approved the above referenced plat. This plat has not yet been filed in the County Plat Records, and will expire on December 19, 1998. The developer Cooper & Stebbins, LP, is requesting an extension of the expiration date to March 19, 1999. The purpose of this extension is to allow time for completion and final dedication of public streets and utility construction to insure that adequate easements and right-of- ways are provided. The Subdivision Ordinance No. 483-G, Section 4.01(1)3, Regular City Council Meeting Minutes of December 15, 1998 page 7 of 20 5-F permits the City Council to extend the expiration date of a plat which has not yet expired up to one year. Award of bid to Pavecon, Inc., for slurry grouting of the sanitary sewer pipe embedment and pavement repairs in the Timarron Bent Creek Subdivision. The City Council decided to advertise for bids for the previously described project as one bid in lieu of bidding each portion separately to enhance the economy of scale, possibly in the range of $50,000 to $100,000. The low bid for completing the slurry grouting of the sanitary sewer pipe embedment and pavement repairs along Bent Creek Drive and Bent Trail Circle and also repairing the paving along Creekway Bend is $699,314.55 by Pavecon, Inc., of Grand Prairie, Texas. The recommendation from the City Council to bid the remainder of the projects as one project theoretically, reduced the project cost by $266,685.45. The grouting of the pipe embedment along Creekway Bend which was previously completed in February 1998, cost $153,014. Therefore, the project budget has $496,986 remaining from the $650,000 previously appropriated in the FY 96-97 CIP budget. The City Council authorized $100,000 to be allocated in the FY 98-99 CIP budget. Therefore, the total project budget has $596,986 remaining. A copy of the memorandum dated December 11, 1998 from Bob Whitehead, Director of Public Works, is hereby attached to the minutes of this meeting. Authorization to advertise for bids for improvements to the Public V~Zorks facility. The City Council authorized $341,050 to be allocated in the FY 1997-98 CIP budget for renovations to the Public Works facility. The proposed renovations area as follows: Pave parking for employees/visitors Pave driving area from entrance to the fuel facility and thence to exit New roof for the shop and office area Install a brick or masonry fagade along the south side of existing building Install an awning along the west side of existing building Install an office entrance enclosure (dead air space) Install an ADA standard restroom Install masonry/rod iron fence and landscaping along Continental property line. These renovations are phase one of many future phases, which will eventually occur to the site in order to bring the site into compliance with City ordinances. Each year money will be appropriated in the CIP budget for City Council approval to fund the future phases. The City Council entered into a professional services agreement with Teague, Nall& Perkins in order to design the aforementioned phase one improvements and also prepare a Concept Plan for the required SUP for outside storage. The estimated cost for the improvements is $65,030 over the budgeted amount of $341,050. The estimated cost overran is attributed primarily to two factors; the rising cost ofmasoury materials and labor and the extra landscaping that will be provided along the north side of the Regular City Council Meeting Minutes of December 15, 1998 page 8 of 20 property adjacent to Cambridge Place. The extra landscaping was a result of the recommendation from the Planning and Zoning Commission, which was not previously budgeted. The amount of the cost overrun amount can be funded by the interest gained on the appropriated funds and the funds allocated for the FY 98-99 budget. Award of bid to Control Specialists, Inc., for construction of the pump station located 2, 700 feet north of Kirkwood Boulevard on the east side of T. ~ King Road. As part of the City's water improvement projects, a booster pump station has been planned for construction of T.W. King Road. This will be fed by a proposed 24-inch transmission line from Fort Worth via Trophy Club. The 5 million gallon storage tank is 95% complete. This contract will complete the pump station by constructing the building, pumps, fence, and landscaping, etc. Easements are being obtained for the 24-inch water line which will provide a second "feed" from Fort Worth. This will fulfill the need for a second supply line in case the 30-inch transmission line along F.M. 1709 has a break. The approved CIP plan includes $3.11 million for the T.W. King pump station, which includes engineering and surveying. The engineering and surveying contract is for $131,800. $1.021 million is committed for the 5 million-gallon storage tank. Therefore, $1,957,200 is available for the construction of the pump station in the current budget. There was only one bid received for this project, mainly due to the current work loads experienced by construction companies in the area. The contractor that bid this project is Control Specialists, Inc. of Roanoke, Texas, for a price of $1,994,000. Control Specialists, Inc., was the contractor who installed the pump station equipment at the Pearson Lane ground storage site. The $36,800 (1.2%) cost overrun will be funded by the interest earned on the current appropriated funds. Authorize the Mayor to enter into a partial developer agreement for Loch Meadow Estates. The partial developer agreement for Lock Meadow Estates is for street grading only and includes the erosion control. The developer is requesting to begin grading operations before all of the off-site sanitary sewer plans have been designed and agreed upon by City staff and the developer. In lieu of building a sewer lift station large enough to just handle the Loch Meadow Estates development and pumping the sewer to the Huntwick lift station where it would have to be pumped again, the public works staff has recommended that a larger lift station be constructed that would take a gravity flow from the Huntwick subdivision and also serve the watershed around Loch Meadow Estates. The new lift station would pump the sewer to the west into the Kirkwood Hollow gravity system and eliminate the need for a lift station in the Huntwick area. This plan will reduce the future operation and maintenance cost for this sewer system. The partial developer agreement would allow grading be done over the next month in preparation for on-site utilities and paving to begin as soon as the final developer agreement is approved by Council. The grading plans and erosion plans have been reviewed and approved by the City staff. Regular City Council Meeting Minutes of Deeember 15, 1998 page 9 of 20 Resolution No. 98-77, Appointing representatives to the SPIN Standing Committee. It is time again the appoint SPIN representatives for the expired terms. A number of these neighborhood representatives have completed their terms in the SPIN program and are seeking reappointments. In addition, there are new appointments due to vacancies created by resignations and relocations. As a result, those positions were advertised and a meeting was held for the various neighborhoods to select their representatives. The new appointees of even- numbered neighborhoods will serve a regular two-year term. The representative for SPIN #9w will serve a one-year a term to have a consistent rotation with the other odd-numbered SPIN neighborhoods. Resolution No. 98-79, Suspending Lone Star Gas Rate Increase, Lone Star Gas Company has filed a Statement of Intent to increase rates for natural gas service in the midcities and Grapevine distribution systems by 7.77%. The proposed rate increase affects the cities of Arlington, Bedford, Colleyville, Dalworthington Gardens, Euless, Grapevine, Hurst, Keller, Mansfield, Pantego, Southlake, Trophy Club and Westlake. The effective date of the increase is January 7, 1999, unless the City takes action to suspend the rates for 90 days. Resolution No. 98- 79, will suspend the rate increase until April 7, 1999. The City of Arlington is coordinating an effort to review the rate change proposal with cities in the midcities system. The City of Southlake will likely be asked to financially participate in engaging consultants and attorneys to review the proposal. Resolution No. 98-78, Formally requesting the City of Grapevine allow for the extension of Nolan Drive to the Southlake city limits. The portion of Nolan Drive in the City of Grapevine, just south of Comerstone Business Park, extends to approximately 40 feet short of connecting with the portion located within the Southlake city limits. The developer of Cornerstone Business Park has agreed to fully construct the connection. Currently, the portion of Nolan Drive in the City of Southlake ends at the city limits. The advantage of doing so would allow traffic from Cornerstone a more direct outlet to S.H. 26. It would also alleviate traffic congestion passing through Commerce heading toward S.H. 26. Ordinance No. 480-293, fit reading (ZA 98-133), Rezoning on property legally described as being a portion of Tract 1C2, L.B.G. Hall Survey. Applicant: Bury & Pittman-DFlV Inc. Owner: EPIPD-Crossroads Square, L.P. This item was withdrawn by the applicant. 7-8. ZA 98-134, Site Plan for Tom Thumb Center and Eckerd's being a Site Plan for Tom Thumb Center on property legally described as Lot 3, and a portion of Lots 2 and 4, L.B.G. Hall No. 686 Addition. Applicant. Bury & Pittman-DFW, Inc. (Tom Thumb Center) and Michael F, Twichell, Inc. (Eckerd'~ site). Owners: EPIPD- Crossroads Square L.P. and EPIPD-Southlake No. 1, L.P. This item was tabled time certain January 5, 1999, City Council meeting at the request of the applicant. Regular City Council Meeting Minutes of December 15, 1998 page 10 of 20 ZA 98-135, Plat Revision for proposed Lots 2R1, 2R2, and 4R, L.B.G. Hall No. 686 Addition. Applicant: Bury & Pittman-DFW, Inc. Owners: EPIPD- Crossroads Square L.P. and the City of Southlake. This item was tabled time certain February 2, 1999 City Council meeting at the request of the applicant. ZA 98-112, Plat Revision for proposed Lots 4R1 through 4R4, Green Meadow Subdivision, being a revision of Tract 4, Green Meadow Subdivision, an addition to the City of Southlake, and a portion of South Kimball Avenue right-of-way according to the plat. The Plat revision is for the proposed Lot 4R, Green Meadow Subdivision located on the northeast comer of the intersection of Crooked Lane and East Continental Boulevard. Current zoning is "I-1" Light Industrial Zoning District. Owner and Applicant: Hunter 42 L.L.C. Resolution No. 98-81, Appointing a Capital Improvements Advisory Committee. The City Council approved Resolution No. 98-81, naming the members of the Planning and Zoning Commission as to the Capital Improvements Advisory Committee. Agenda Item 6, Public Forum Bob Hunt, 805 Timbercrest Court, Southlake. Mr. Htmt addressed the City Council with questions regarding the Marcus Cable service in the City of Southlake and his negative experience with the cable company. He stated now his television set does not work, and he does not know when or how they will change. He also noted problems with the "boxes" which do not work, the accounting problems, and the 68% increase in costs for poorer service. Bill Stats, 603 Winding Creek Drive, Southlake. Mr. Stats stated he has similar problems as Mr. Hunt. He stated if there was an option for the City to go back the way it was with the cable service, he would be happy. Pamela Muller, 214 Westwood Drive, Southlake. Ms. Muller referenced the "lighting ordinance" which was being worked on by a study work group when she left the City Council. She asked when it will be brought forward for action by the City Council. Ms. Muller also referenced a meeting she and Councilmember Debra Edmondson attended regarding recent changes at DFW Airport. She suggested the City draft a letter to the FAA letting them know about the concerns of the Southlake residences. Agenda Item #8-B, ZA 98-144, Plat Showing for proposed Lots 7 and 8, Hiram Granberry No. 581 Addition. ZA 98-144, Plat Showing for proposed Lots 7 and 8, Hiram Granberry No. 581 Addition, on property legally described as Tract 2 situated in the Hiram Granberry Survey, Abstract No. 581, and being approximately 1.440 acres. Current zoning is "C-2" Local Retail Commercial District. Owners: CounerLam. Applicant: Dana Bailey. Regular City Council Meeting Minutes of December 15, 1998 page 11 of 20 Karen Gandy, Zoning Administrator, stated eleven (11) notices were sent to property owners within the 200' notification area and one (1) response was received from: Larry and Robbie Sue Mudd, 104 Clearlake Court, Southlake, in favor with two concerns: 1) "The property in question currently slopes to the center of the 2 proposed lots and away from F.M. 1709. When Southlake cut the "Great" trench along the east side of the property, adequate drainage ditches were cut in the middle of the property to allow for drainage away fi'om Lake Crest Block 1, Lots 2 and 3. With the proposal, I don't see adequate drainage being provided away from the residential lots." 2) "Lighting of the rear parking is a concern. We do not wish to have the lights shining into our back yard. High density lighting should be minimized if allowed at all." Van Jones, 220 Mill Valley, Colleyville, representing Dana Bailey, developer of the project. Mr. Jones stated Ms. Bailey is a resident of Southlake and owns Dana's School of Dance currently located on White Chapel Boulevard and F.M. 1709 in the Tom Thumb Center. He stated she will be moving out of that center when Tom Thumb is built. He stated they will be purchasing property from Conner Lam. The financing and an SBA Loan is set up and ready to go. The property itself is 1.4 acres and they are requesting that the property be divided into two different lots of equal size (each will be about 30,000 sq,ft in size). Ms. Bailey will have about 58,000 sq.fl, in the new location. She will be user of the property on the east and the use of the property on the west will meet or exceed the standards of the City of Southlake. He stated there will be a common access driveway between the two properties, with one driveway for both properties. They have met with SPIN #14 group with no adverse comments except for the concerns with windows on the back side of the building against the residences and concerns about lighting. They agreed to take care of those issues. Councilmember Ronnie Kendall commented on the lighting on the back parking lot and about drainage issues. She asked Mr. Jones to address those questions. Councilmember Gary Fawks suggested the issues including the common access easement will be a little cleaner if plat showing is tabled until January 5, when the Site Plan comes forward at the request o£Mr. Jones. Councilmember Scott Martin stated the timing issue has nothing to do with his concerns, because his concerns has to do with the safety problem that is created by themselves. He stated he cannot support approving the plat nor can he support approving the Site Plan if that is what Mr. Jones submits. Mr. Martin stated, "Mr. Jones has already made his decision that he wants ingress-egress in that location. The location of the ingress-egress doesn't meet the minimum requirements, so it cannot work with a right-in, right-out even if we allow the deviation because it does not meet the ordinance because it is not even 250'." Martin stated, "It is a compounded problem that they created, and I will not change my mind because it is wrong." Further discussion was held regarding the common access driveway. Jones stated the reason Ms. Bailey choose this site is because of the dead-end and the number of children that come to the dance studio. Jones stated if the driveway is relocated, it will have the Regular City Council Meeting Minutes of December 15, 1998 page 12 of 20 traffic going right in front of the building and they felt it would be more of a danger for the children. There will be some parking facing F.M. 1709. Mr. Jones stated they don't have the drainage plan totally completed but will have it completed in the near future. They are showing three lights on the back side, but do not feel that it will effect the residences in the rear and it is their intent to keep the lights down. Mayor Stacy stated the driveway issue is not a subject for consideration at this time. It will be addressed during the site plan. Motion was made to approve ZA 98-144, subject to the Plat Review Summary No. 2, dated December 11, 1998; allowing a common access as located on the plan and acknowledging the applicant's agreement to allow a right-in, right-out access only. Motion: Fawks Second: Evans Ayes: Fawks, Evans, Kendall, Stacy Nays: Martin Approved: 4-1 vote Agenda Item #8-C, Ordinance No. 730, 1st reading, Designating a School Zone Ordinance No. 730, 1st reading, Amending Chapter 18, Article III, Section 18-79 and Section 18-80, of the Southlake City Code, to include a portion of North White Chapel Boulevard adjacent to Carroll Junior High School, as a designated school zone. Bob Whitehead, Director of Public Works, presented Ordinance No. 730, for first reading, explaining the Carroll Independent School District will open the new Carroll Junior High School on January 4, 1999. As the only access to the school is off North White Chapel Boulevard, a school zone has been requested. Southlake City Code, Chapter 18, Article III, Section 18-81 Revision of limits; procedure states: "The speed limits as established in this article, may be revised from time to time by ordinance adopted by the City Council." Therefore, this ordinance provides for a school zone on North White Chapel Boulevard for the Carroll Junior High School. Because of the anticipated new traffic patterns on the first week or two of the new school opening, Department of Public Safety and Department of Public Works personnel will monitor the vehicle traffic and pedestrian traffic in order to prepare any additional traffic control necessary for the area. During the reconstruction to add a third lane to North White Chapel Boulevard, the street surface was painted with two pedestrian crosswalks, at Ascot Drive and at Chapel Downs Drive. Public Works will sign these two crosswalks with the appropriate school crossing language. Mr. Whitehead stated if Council desires, a school zone can be established on North White Chapel Boulevard, for the Carroll Junior High School. Council will recall that two additional "flashing lights" were purchased for replacements. Staff would utilize those lights and order two more for the spares. Because the current speed limit on North White Regular City Council Meeting Minutes of December 15, 1998 page 13 of 20 Chapel Boulevard is 40 miles per hour, Council may consider setting the school zone speed limit at 25 miles per hour, which is an alternative to the other school zones that are 20 miles per hour. Councilmember Gary Fawks asked Mr. Whitehead about alignment of east and west Highland intersection. Mr. Whitehead stated the City is still trying to acquire the property on the north side of the intersection. Fawks stated he encouraged the City to move quickly on that, as he feels the increased traffic will make the situation worse with more bus traffic and it is a difficult offset. Jill O'Neal, 101 Ascot, Southlake. Ms. O'Neal stated she will be in the middle of the school zone and will be thrilled to live in a school zone. She stated she has a petition signed by thirty-eight (38) people in support of the school zone. She stated she did not have time to get more signatures. They really do want the school zone, and there are kindergartners through eighth grade walking to school. Councilmember Ronnie Kendall stated she attended a meeting with Director Campbell and Director Whitehead, and the principal and vice-principal of the middle school this past week to discuss the traffic issues and concerns involving this new junior high school. She stated everyone is in agreement with the school zone. Kendall stated, "Director Campbell is going to step up enforcement and they are going to heavily watch what kind of flow we have there when school starts. I just want people to know that we are going to be watching that area and what we do from here on out will depend on what we see." Mayor Stacy stated, "when we were voting on this school site a long time ago, I did not want a school site there and we have school zones on every north-south road in the community because of where schools get placed, and I still believe that if they put a signal light there and built the road through to Durham School as Council suggested, we could have avoided this. Sometime somebody has to have a little bit of vision in this community and think a little bit ahead of when a school goes into a community because it has an impact on the whole community." Councilmember Scott Martin stated he agrees with the Mayor completely, and it is too bad that the people he refers to, end up being the elected officials to serve and spend so much of the City's money. He stated the school officials need to talk to the City the next time before they purchase property for a school. The city would like to talk to the school officials. Motion was made to approve Ordinance No. 730, lst reading, which calls for a school zone on North White Chapel adjacent to the Carroll Junior High School with a speed limit of 20 mph with regular school zone hours. Motion: Kendall Second: Martin Ayes: Kendall, Martin, Evans, Fawks, Stacy Nays: None Approved: 5-0 vote Regular City Council Meeting Minutes of December 15, 1998 page 14 of 20 Agenda Item gl0-A, Funding of Michael Drive Roadway Improvements and Water/Sewer Extensions Bob Whitehead, Director of Public Works, stated Council requested at their December 1st, City Council meeting that staff and the property owners of Michael Drive meet to discuss procedures to accomplish the necessary steps for zoning, platting, and making infrastructure improvements. On December 4th Director Greg Last, Karen Gandy, Zoning Administrator, and Planner Lisa Sudbury met with Bob Whitehead and all but one of the property owners of Michael Drive. The property owners were advised on how to proceed on zoning and platting. Both of these will require a surveyor to prepare the documents. The property owners were reluctant to proceed without some assurance that the City would participate in the construction of the infrastructure, i.e., sewer, water and street. The property owners suggested that the maximum they could afford to contribute to the infrastructure is $10,000 per acre (lot). There are ten acres ofbuildable property resulting in the property owners' offer of a total of $100,000 for the infrastructure. The estimated total cost of the infrastructure is: 31 feet wide asphalt roadway $312,044.00 8 inch water main 83,265.00 8 inch sewer main 55,250.00 Total ............................ $450,559.00 The property owner offered to pay $100,000 or 22.2% of the total cost. Bob Van Til, 101 Quail Run, Bedford. Mr. Van Til stated part of the road is all ready paved and they already paid for the base material on the road. Another contribution they have agreed to is they will put in the sewer line. Charlie Claffey, 923 South Church Street, Grapevine. No comments. 14Zayne Haney, 400 Brock Drive, Southlake. Mr. Haney stated he represents SPIN #15, and stated this is an opportunity to clean up a big problem. There are not many opportunities that have come up. He stated it will not be cheap, but this is as cheap as it will ever be. He encouraged the City Council to participate in every way they can. Mayor Stacy recommended the City participate in the clean up of this area, and stated, "I think we can justify making this expenditure and improving this part of town. It has been a challenge for a long time, and I don't know when we will get another opportunity." Councilmember Ronnie Kendall asked, "How do we know we will get $10,000 per acre? Is there a legal document we draw up before construction starts?" City Attorney, Debra Drayovitch stated, it would be up to the Council. Council could withhold starting construction until the money has been collected. Regular City Council Meeting Minutes of December 15, 1998 page 15 of 20 Curtis Hawk, City Manager, stated, "We could treat it like assessment paving, but limit it to the $10,000. We could start the process, but not start the construction until we have collected the money." Councilmember Gary Fawks stated the other part of this problem in his mind is, that from the first day, there was talk about bringing the entire development up to code and up to standards. Fawks asked if there is anything Council can do to enforce the ordinances and codes on the other six lots not being purchased by Claffey's? Mayor Stacy stated we have a commitment from another property owner that they intend to put a new fagade on the front of their building that faces Southlake Boulevard, and he feels the other owners have gotten commitments fi.om each other. Councilmember Fawks stated before this comes to a vote he would like to table it one more time, as he would like to know what he is buying into here. What is going to happen down there? Curtis Hawk stated when zoning is completed they will have to comply with the ordinances and codes. They will be non-conforming and nothing can be expanded. Greg Last, Director of Community Development, stated they have talked about some landscaping along the roadway and they are evaluating the fence to the north and some other things. It is kind of a chicken and an egg issue. They will have to come forward with the platting and zoning request. He stated he believes it is their intent to pursue surveys of the existing properties and improvements on the properties. He stated he does not believe they have ironed out all the issues at this time. Councilmember Gary Fawks stated he will support this to a level of $295,000 when he sees what else is going to happen. Mayor Stacy stated a developers agreement will need to be in place before they get started. The funding will never happen without an agreeable developers agreement being signed. Councilmember Scott Martin stated the city will not spend a dime without the developer agreement being signed. It is a negotiated agreement and the Council will have to approve the agreement. Councilmember Gary Fawks stated if Council will restrict it to $295,000; acknowledging 100% participation in the sewer and $10,000 per lot, he will support it tonight, but stated for the record he is going to expect zoning, buffering, landscaping, paved parking, and if those things don't come forward, he will not support the developer agreement. If this does not sufficiently enhance the entire development he will not support the developer agreement that will release the funding. Motion was made to approve funding for roadway improvements and water extensions for Michael Drive, limited to not more than $295,000 in city participation; acknowledging $10,000 per acre in advance participation from individual lot owners; acknowledging the lot owner's agreement to participate in 100% in the installation of the Regular City Council Meeting Minutes of December 15, 1998 page 16 of 20 sewer; and acknowledging that all funding will be contingent upon approval of a developers agreement with the City. Motion: Fawks Second: Martin Barbara Claffey addressed the paved parking issues, stating, "The paving issues on the existing lots will not be something that a lot of the property owners can do in the beginning. It is something that is going to be done, but the initial outlay of funds will make it impossible to be done on the existing lots at this time. Councilmember Gary Fawks asked Ms. Claffey what exactly are they going to do on those four lots. Ms. Claffey replied, "We are going to occupy the third lot as our business, which now has a metal building on it with approximately 5,000 sq.ft. What we would like to do is have outside storage on that lot to store the different stone, so that when our customers come they can look at the different stone instead of one little stone that we have now to show." She added, "We will probably have an outside area where we will have different patio designs, showing the different deckings we do and we would like to, in time, get into retail sales of patio furniture and pool equipment and things like that. We would like to put in a nice front on the building, we would like to pave it and we have lots of plans for it. It is going to be very nice, it is just that it is going to take time. We plan on running a wood fence from Davis all the way across the four lots, all the way back. We have talked to Mr. Haney and the Farmer's regarding landscaping along that fence, and we are working with them on that. We would love them to work with the landscaper and get the type of shrubs they would like. Mr. Haney said he would like a more natural type barrier, so we could plant more trees and fast growing things that would make it look nice. That would all be conforming; and the last lot 4 we don't have plans." Lots one and two are now vacant. Ms. Claffey stated, "We take pride in our buildings and we want it to look nice." Ms. Claffey stated they cannot put in paved parking at this time. Once we get it zoned and etc., we can close on the property. Councilmember Scott Martin commented about the need for a dust free environment in stating, it is the "key." There are less expensive types of material that are dust free that will provide the necessary dust free environment, and we are looking to solve the dust problem. A motion and second have been made. Ayes: Evans, Fawks, Kendall, Martin, Stacy Nays: None Approved: 5-0 vote Agenda Item #10-B, Conditional Sign Permit for Town Square Ron Harper, Deputy Director of Public Works, presented the conditional sign permit for Town Square, stating at the December 1, 1998 City Council meeting, a discussion was held regarding the signage proposal for Town Square. At the last City Council meeting, the developer provided a notebook with a detailed matrix outlining the variations between Regular City Council Meeting Minutes of December 15, 1998 page 17 of 20 current sign regulations. A copy of the information provided in the packet is hereby attached to the minutes of this meeting. Frank Bliss, 1362 Lakeview Drive, Southlake, representative of Cooper and Stebbins. Mr. Bliss stated the sign regulations before Council tonight are their efforts to design a system of regulations that are appropriate to a pedestrian-oriented downtown environment. They have studied regulations that are enforced in some of the downtowns they found appealing around the country. What they found in those downtown environments incorporated a number of different types of signage and those are the things that makes the pedestrian environment appealing. He stated they have combinations of window signs, blade signs of different types and sizes, sign lettering on the awnings as well as different types signs. They have also found that the lighting of the signs is critical to the roll it plays to the environment. They have changed the approach of the signs. Southlake's ordinance has an approach that is based on the size of the letters and they have approached it in terms of the area of the sign which is more typical of what they have found around the country. Councilmember Scott Martin commented on the issue of the back of the buildings and stated it is still somewhat confusing to him. He asked why the store backs don't look like the store fronts? He asked that this problem be addressed, in that the backs of the buildings are not like the fronts of the buildings. Mr. Bliss explained their process to Council. Motion was made to approve Phase I Sign Permit for Town Square as requested. Motion: Kendall Second: Evans Ayes: Kendall, Evans, Fawks, Stacy Nays: Martin Approved: 4-1 vote Agenda Item gl0-C, Any Action Necessary to Authorize the Mayor to enter into a Professional Services Agreement with an Architect for Town Hall Ron Harper, Deputy Director of Public Works, presented the contract for architectural services which tracts the standard American Institute for Architects form but is in a language and format more palatable to the City Attorneys. He stated this contract has been sent to David Schwarz for his review. Harper outlined the sections of the proposed contract that reflect the directions furnished by the City Council. Carolyn Hobbs, 1404 Chimney Works Court, $outhlake. Ms. Hobbs commented that in listening to the discussion on the architect contract, that it sounds like it is a "done-deal" but she is somewhat skeptical of done-deals. She stated a lot of people have taken a lot of time to plan this fine city. She spoke in favor of awarding the contract to the Schwarz Company so that the Town Square will all look the same. Regular City Council Meeting Minutes of December 15, 1998 page 18 of 20 Councilmember Gary Fawks stated Council has spent months talking about this contract and he feels good about the fact that Council has saved about one-half million dollars from what was first brought forth to Council and he would be disappointed to see that begin to erode away because of the little details. Councilmember Gary Fawks commented on the fimds being paid for by the TIF zone. The architectural fees will be covered not by the city's general fund but by the TIF funds. A portion of the $1.2 million dollars will be paid by Tarrant County in their participation. He is pleased with the information that Council was given by the City Manager two weeks ago that indicated that 10% is not an unusual number for fees for this type of facility and for the fact that Council was able to negotiate a contract that will enable the City to use David Schwarz and still work in to that reasonable fee range. It shows that the time and energy that has been expended is worthwhile. Motion was made to authorize the Mayor to enter into a professional services agreement with David Schwarz, architect for Town Hall, consistent with the contract in Council package; specifying paragraph 2.3.1, 2.6.5, 2.6.19, and 11.2 are all still open for discussion; further specifying that paragraphs 9.1.2 will be amended to allow that the City will be responsible for the cost of the bid documents; on 10.2.3, inserting a multiple of 1.1; eliminating paragraph 10.3.1 and inserting a 1% figure in 10.3.2. Amending the motion to allow staff to work out the details of the construction manager duties vs. the architect duties. Motion: Fawks Second: Martin Ayes: Fawks, Martin, Evans, Stacy Nays: Kendall Approved: 4-1 vote Mayor Staey left the meeting at this time (10:25 p.m.) Agenda Item #10-D, Entry Portal Concept Development Greg Last, Director of Community Development, stated the Southlake Corridor Study adopted in August of 1995 recommended entry portals at several entry points into the City. Schematically the locations for these portals were shown in the study. Although staff has been working on various aspects of the Corridor Study recommendation (e.g. recommended plant palette, demonstration site conceptual development, urban design enhancements for SH 114 etc.) and has also been working on conceptual ideas for the entry portals, as well as communicating the need for land to developers and land owners in critical portal locations. The purpose of this discussion regarding the desires of the entry portals and implementation is timely. The timing for some decisions has become more critical than was previously the case. Director Last reviewed the portal concepts, including the major portals and the secondary portals. A copy of the information presented by Director Last is hereby made a part of the minutes of this meeting. Regular City Council Meeting Minutes of December 15, 1998 page 19 of 20 Greg Last stated he will continue to talk with the developers and the Chamber members as well as solicit an ad hoc committee to work with these issues. Agenda Item #12, Adjournment The Regular City Council meeting was adjourned by Mayor Pro Tem W. Ralph Evans, at 11:00 p.m. Regular City Council Meeting Minutes of Deeember 15, 1998 page 20 ot'20 CONFLICT OF INTEREST AFFIDAVIT • THE STATE OF TEXAS § . OUNTY OF /r rrov, § )) I, � n ,'e k j ( as a member of the 5 i,1->'h /o �i/y �'v`� / , make this affidavit and hereby on oath state the following: I have a substantial interest in a business entity or real property as defined in Chapter 171, Texas Local Government Code, and a vote is to be taken or a decision is to be made that will have a special economic effect on this business entity or real property. The agenda item affecting this business entity or real property is: T M a rr — C(ee . COMPLETE (A) or (B): (A) The business entity is (name); or (B) The real property is located at: Octr r L I have a substantial inteF st for the following reasons: (check all which are applicable) h rYr I ,,. � (' � t t^ n•° i ti c rc c O u c d -F- 9 7 Ownership of 10% or more of the voting stock or shares of the business entity. Ownership of 10% or more or $15,000 or more of the fair market value of the business entity. Funds received from the business entity exceed 10% of gross income for the previous year. Real property is involved and I have an equitable or legal ownership of the property with a fair market value of at least $2,500. A relative of mine has a substantial interest in the business entity or real property that would be affected by a decision of the public body of which I am a member. Upon filing of this affidavit with the City Secretary, I affirm that I will abstain from voting on any decision involving this business entity or real property and from any further participation on this matter by discussion or debate. Signed this / 5 day of , 19 9f,'. Le h , (:!L-e/ Signature of Official The State of + / § County of , , , , § "" Before e 1t • this day personally appeared known to me (or prove. to me on the oath of or through (description of identity card or other document) to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office this /r day of A.D. Pek,fk ` / . (SEAL ,e Pli 4; SANDRA L. L"GRAIt' * rik+ * Notary Pubic ‘r4 _ STATE or TEXAS ii (fll. My Comm. Exp, 02/04/200; Notary Public in and for the State of Texas H: \LIB RARY\M unicipal\MERG E \ConflictoflnterestAffidavit.wpd \,3 B q8 We who have signed our names below are concerned citizens and parents. We wish for all members of the city council to vote for and approve a 20mph school zone on White's Chapel. The location to run from Chapel Down Drive north through Ascot Drive ending just south of Highland Road. We feel this is the only way to ensure the safety of our buses, the bus drivers and all students including those walking to and from Carroll Junior High and Durham. . 4a) /lair, 4 0 1 1 1.3 1 /Z 5 zaf -9/o , L •-,s 3't - 77( 7 �' �-*� 23 hid 11 94 De 1- U-qA90 ID I /' /'iA r. /77 ti a ' y c ° t ! GC VY a L 6 /6 C)17) / � >' C . 13 - 3RQ-3i /I a CA -2/ /--.ZS/70 ja S.6 For the safety of our children walking and riding their bikes to not only Carroll Junior High, but also Durham Elementary and Intermediate School, we believe a 20 MPH school zone on Whites Chapel and crossing guards are vital. SIGNATURE Name (Please print) Address /: p Y77'-'6'-'-' E1 Ler1_ Duncan - lob Dove. Creck Tr. 1 � o .. 0 4 V IGft1 -lam E ► / 1 o7 E- div - 4tv s, J. : , o r k . 5 ` i a r o K in Drodez.4 z o o E e l e y € - i 2 w s 4, a s __ "Br Ge n ao5eGic P ',r_vns 5 . -la" d/kru 1 \ -1/kift t s (F / J Ao/ Zep-,6ia ✓ X ( - X Z500 r' 7, Alf � , .4 y cA - - ` rm _ - !art Pl. 8, 4 / a (c',r o fA■15 l 31V -roc De. 0 � a. .e. e` Date i s 70 7 - ,5ar - / Ya R J#1-ine icA4 I ©a,o rvts s to /kJ DP- • at - / :.), i th at' l ..C -/VNY/ Al Cr 09 rieJeiti 6-r r3. A oe/ `D // 4/ oWWWWW ZC 111, 1, f?4 r 1i , n e _ /, .D PflA7r- I a. L .� -�i �Y�(/ � G• Si e fo U ' i. e. 'u J 7. 1 /j � _ -- earo 1 I�urner . / Chu r crh 1( F), • S V.11.1..ltkivk Th9.45 , 1 r ? . i,. <, ee i, �� 6ts69 2 OUNte►try eie. ©o(sGp.crg'Tr, Dom. `ifr_ 7 - -- P.1o,, -+- v4 o J -i, J k 1/ mAS _Lkyd L. Warne1r XI ttrr,h; slri ea- ..").:1 4 4 'oar I . lip Itii - ow% - - alt-Z---.;:iVekapilk Pc -i-r-h ervt ct150 :)-3, U V, � Is, G 0 .! � - i /or ,cam )-'r. 1 0''44 5' 1 I O' 1\12x.1 IN _ cot 9 . -5, j l k,/dt.-A' ,�Y,i� i:- 9 /s 7,a ✓C ecee, 77-6i,'/ Southlake business park lures health care Firm Spec office buildings also going up at Cornerstone, a joint venture of Genesis Capital and Catamount r , -' • - "'. w - By KERRY CURRY Staff Writer 1709 and Crooked Lanc in Southlake "'' -" ' :- ' , SO(JTHLAKE The developers of Cor- from Kenneth Smith of Southlake for j nerstone Business Park have sold land to $3.3 million. In March it added 67 acres , "tK..y . ? 7'" a Southlake investor who plans to put up that it bought for just under $3 million * an office/warehouse for a home health from Ray Wallace. It then sold off 42 { c re medical supplier. acres of that to the Carroll Independent " y3% »e . . a a _ " . . • •* •: Construction is scheduled to begin School District for a stadium site lfw �^� - i �_ H -'- next month on a 20,000 - square -foot Cornerstone is ajoint venture between rY' - -11-- buil for Team Healthcare Inc. of primary lender Genesis Capital Advisors _ U '_?..• Southlake. L.L.C.. and the developer. Catamount - .. l _ _ I -,,- 1. ""`^� The new business park also has a Investments Inc., solely owned by Bruce _ " "" 70,000-square-foot speculative office French. Both companies are based in Dal- _ _.- `' building under construction, and will las. The joint venture's name is GCPI � begin construction on another. 18,000- Ltd. ;; -:; square-foot spec office in January. The business park is attractive for '4 ,.4 ? ; ,- ;:"' . ; , C:'-'-'t -E: . " -a. -: a got under ... " Cornerstone t d way P Artist's rendering shows the Cornerstone Business Park In Southlake. g Y in 1997 development because it sits midway with the purchase of 45 acres at F.M. c ML between Dallas/Fort Worth International Airport and Fort Worth Alliance Airport. The park is being marketed to business and because it's located within an upscale owners and managers west of D/FW Air - residential community. French said. port. The DFW Freeport zone and the "It is also one of the last few tracts of Coppell markets are considered the park's land zoned for industrial in that part of the competitors, French said. Mctroplex." he said. "We are going to be slightly under the After Genesis put up money for the ini- rental rates for those competing areas," he tial and purchase, Genesis and Cata- said. "We are quoting $10.25 a foot, with mount firmed a partnership with a Dutch 520 a foot for finish- out." pension fund to pay for the 52.4 million. Michael Crabaugh, president and chief 70,000 - square -foot speculative building, executive officer of Team Healthcare, French said. said his company chose the Cornerstone 'f he spec building is a Class A office site because of its expansion plans. project that will be finished to suit the ten- Team Healthcare, a 2- year -old compa- ant. The shell is scheduled to be complet- ny that distributes medical supplies and ed by Feb. I. It will include 170 parking equipment to the home - health industry, spaces and will he divisible by 5.001) will move from a 6.000- square -foot 'ire feet. building in Southlake. rench said construction would begin Southlake investor Jeff Wang bought Jan. 15 on the 18.000- square -foot profes- the 1.5 -acre Cornerstone site from GCPI. sional office building. which will be sub- Wang will develop the build -to -suit pro - divided down to 2.500 square feet. That jest and lease it to Team Healthcare. building is a joint venture between Cata- French said that Cornerstone is attract - mount and two Canadian investor. ing more interest, now that construction is 1`rench said. under way. "Before, we were just mar- Developers of Cornerstone Business keting off of a picture and a vacant piece Park also plan to add 10 acres to its north- of land and it was hard to visualize," he ern boundaries. and extend Nolen Drive said. to F.T. N 1709 for better access, he said. . They plan to seek city approval for the road extension next month. r • 1 GROVUIH V. ., 1 Whtie Soot il(*ee 1. mana a population ' - spurt, Greg"Last hopes to seethe town set the, standard resldentlai an mme�ctat . 6 tie 4 s xa.* • PAGE 1 0 r . • 10 • December•11 - 17. 1998 • Dallas Business )burnal • GROWTH REPORT D -FW suburbs scramble to plan and manage growth With the local employment base soaring, area towns try to accommodate new residents By STEPHANIE PATRICK Staff Writer heavily pursuing Fortune 500 clients. Our ; r .,!- ;a° ` „+I ,, In a thriving metropolis, what once focus is more on commercial than rest • r "1� ..34!..*-'; r ); ' was an open field can become a neigh- dential now. The residential is almost `fir° kl �C` z x ° ��, 'i*; borhood, a business park or a corporate self - generating because of the quality of =; � r e 0� ' '''` > ° - s tE a l °'' headquarters within a matter of months. the (Carroll) schools." "' ° . f ' � .._ How to manage that growth is a top pis- . '. u r aiil'lTts " "' ` s . ority for several flourishing suburbs in the Frisco ( i " r r %. : 1 - = a P Dallas -Fort Worth Metroplex. ,� s 1 "Our growth is going on everywhere once lined Frisco's Preston Road and ce" =. ,' j j d d The sorghum and winter wheat that i and we don't have any slowing areas ;' ' P ° f • State Highwa 121 area has been z ° said Lyssa Jenkins, manager of research ° y "a r y „ replaced b a " olden corridor" for shop- s r rr �* . for the North Central Texas Council of malls, buildings and by g P ��� s J 1 U Governments. "We have a clear area of ping mas, ungs an hotels. t ^ t+ ; growth on the Highway 121 corridor, The city's population increased 21% - - `. < -' x-' ° x ' ' - ast • capturing well over one -third of the in 1997. "The Frisco community has HIGH NOON Southlake Economic Development Director Greg L, k, and City Eng in eer growth in the Metroplex. There is also a long known that it's in the natural path Ron Harper tour the new Town Square Phase 1, set for completion i March. Southlake otff for growth in the northern sector of the clots are dealing with 16% annual population growth in the Tarrant County community new area emerging, Highway 114 north- Dallas area," said James L. Gandy, development. "Right now, our location is space. To improve the roadways the city west into Denton." p g li M/PF Research of Dallas estimates executive director of the Frisco Eco- such that people are coming to us for is building The Keller Springs Toll Tun - employment growth in 1998 will total nomic Development Corp. "Stonebriar development. We have two new families nel, which will be completed in 1999. 103.000 jobs, a 4.2% increase over 1997. Mall is scheduled to open in fall 2000, a day moving into the city." Development projects under construe- The Metroplex joins Los Angeles and and we expect that is going to be a Corinth's largest employer, Boeing tion include Addison Circle. which will New York as the nation's top three job tremendous magnet to growth along Defense and Space, has announced plans include office space, residential units, cor- (Highway) 121." producers, and most of those new to ex p' an d its 2,400- employee work force. poste hotel suites and retail space when fin - employees are settling in the suburbs. A masterplan for growth was updated The city is awaiting the 2000 opening ished. The 75 -acre project east of Quorum As They improve their infrastructures five years ago and will be updated again of North Central Texas College's new Drive is expected to be completed next year. and city services, local suburban commu- next year campus just off 1 -35 in northeast Corinth. • Encompassing square nitics are planning for the future. is only 590 Bevel ped wit t with miles of City and college officials are workin together to improve Corinth's roadways, Flower Mound the growth in the residential, southeastern and a 116 -acre park in the area is also Facing a 12% increase in population, Southlake section. (See related story on Page 12.) expected to open in 2000. Flower Mound city officials are taking a Reporting 14.24% growth in 1997, Frisco had 6,141 residents in 1990 but A $12 million improvement project different approach to growth. They are Southlake has continued to be the fastest- expects its population to reach 25,000 by beguq four years ago continues to fund working to hold back population increas- �wing city in Tarrant County and shows the end of this year. water and sewer upgrades. Corinth es and preserve the country atmosphere signs of slowing. Since 1991. Frisco has dedicated a opened its first grocery store, a 5,500- while attracting business enterprises. "In the last few years we have grown at portion of its sales tax for economic square -foot Albcrtsons, in January. The city's population currently tops l.ast. tor com nity develop- lure n businePs said efforts are Corinth l but mos s bdivisions being 4' asterplan adopted in January 1994 western ment. The city's land -use plan was updat- under way to further develop office space built in phases, moderating the growth, provides for more parks and open space. ctl in January and infrastructure improve- along the Dallas North Tollway. Seale said. In 1991. only 21 housing per- said Mayor Lori DeLuca. and it adds a menu continue to accommodate the Among those projects, Hall Financial traits were issued. but 760 permits were new land -use category called "rural," growth. he said. Group has constructed a 101.000 - square- issued from October 1997 to October 1998. which is 2 -acre lots. Construction on Southlake Town foot facility to anchor its 162 -acre office NAFfA was a great indication of The plan, which will be updated next Square Phase 1 will be complete in park on the tollway, Just half mile north of impending growth but also our location year. designates bigger commercial com - March and will be 270,000 square feet. State Highway 121 and has broken q ground for another office buildin sched- made us a prime target," he said. "As panics to be located on the outskirts of the Gap. Talbots and Williams Sonoma are g' south Lewisville and Flower Mound have city. There are no corporate headquarters among retailers who have committed to uled to open in May. Gandy said the city built out, people are coming farther north in Flower Mound. the site. is seeking computer and electronic com for good housing at a reasonable price." "We are in negotiations to try to devel- The project is expected to total more Ponies for the office park. op our southern corridor, which is the area than 2 million square feet and will include Add b Grapevine Mills (mall)," DeLuca said. the construction of Southlake's Town Corinth In March 1997, taxpayers approved a Hall. The project is expected to take Like Frisco, this Denton County com- With nationally known Excel Com- $27.1 million bond issue for roads, seven to 10 years to complete. munity's hopes for economic growth munications Inc. and Mary Kay Cosmet- including improvements in the southern P &P Development recently announced were dimmed in the 1980s. ics Inc. among its top employers, Addison corridor. Efforts also are under way to the planned construction of two show- But today, the city on Interstate 35 has recorded 7.76% population growth in expand water and sewer service. room and warehouse facilities at Com- north of Lewisville Lake is enjoying eco- the past year. "We've really made a big commitment merce Business Park on Commerce Street. nomic prosperity, thanks to traffic gener- "We are about 90% built out for office to start developing that area," DeLuca said. In addition, a 70,400 - square -foot light aced by the North American Free Trade space and totally built out for single -fam- "With the adoption of the strategic plan and industrial office/warehouse building is to be Agreement. ily residential housing," said Carmen the marketing plan, we need to bring the completed Feb. 1 in the adjacent Corner - The town had 4,463 residents in 1993 Moran, director of development services. masterplan up to date with exactly what the stone Business Park. (See story on Page l2.) but is projected to have 9,317 in 1998. Addison has 15 hotels, with six more in citizens want to see in that area." "I think we are going to set the Stan- The population grew 16.8% last year. varying stages of development, Moran said. dard for development, both residentially "A few years ago much of Corinth was The town is focusing on developing Staff Writer Kerry Curry also contributed and commercially," Last said. "We are pasture land," said Ken Seale, director of small pieces of land, especially office to this report. Residential permit activity Metroplex population • Total for January through June Region Revised Estimated % growth Ilas PMSA' 1998 1997 Change population 1/97 population 1/98 1997.98 asidential units 19,733 15,428 27.9% Collin County 399,900 429,650 7.44% Single - family 10,897 9,125 19.4% Dallas County 1,982,550 2,004,200 1.09% Multifamily 8,713 6,258 39.2% Denton County 352,950 373,900 5.94% SOURCE: Texas A &M Real Estate Center. M /PF Research • Dallas primary metropolitan statistical area includes Collin, Dallas, Denton, Ellis. Henderson. Hunt. Kaufman and Tarrant County 1,309,700 1,336,500 2.05% Rockwall count es. SOURCE: North Central Texas Council of Governments 12/15/98 17:47 FAX 817 293 5685 AREA SURVEYING gi 001 AREA SURVEYING, INC. -� Registered Professional Land Surveyors - 102 W. Trammell St. Fort Worth, Texas 76140 • (817) 293 -5684 Decernber 15, 1998 Via Fax to (817) 488 -8370 Lisa Sudbury City of Southlake 667 N. Carroll Avenue Southlake, TX 76092 Re: Case Number ZA 98 -144 Lots 7 & 8, Hiram Granberry No. 581 Addition Dear Ms. Sudbury: We have reviewed the City Staff's comments provided to us and are indeed pleased to report that we will comply with all of them. Sincer — e/W /4 0 Roger W. Hart, R. P. L. S. RECD DEC 151998 • 12 -15 -1998 5:d7PM FROM TIMBERLAt\D CREEK 21d 905 9393 P. 1 TRANSMITTAL TIMBERLAND CREEK COMPANIES, INC. 1120 EMPIRE CENTRAL PLACE, SUITE 308 DALLAS, TEXAS 75247 972. 630 -2044 Fax: 214 - 905 -9393 To: Lisa Sudbury Date: December 15, 1998 City of Southlake From: Jim Chambers Subject: Response to Comments - Plat Revision - Lots 4R Green Meadow Subdivision City Case No. 7.A 98412 Lisa, These responses address the comment letter you faxed to me on December 11, 1998. 1. The Final drawing will show a 30 foot building line along Continental per client's request. 2. The 30 foot building line along Kimball will be modified on the Final Drawing. 3. A "Certificate of Taxes Paid" from each taxing authority shall be provided before filing the plat. Please call our office if you have any questions or need further assistance. i ' —.�, . Jim Chambers Timberland Creek Companies, Inc. RECD DEC 15 1998 City of Southlake, Texas MEMORANDUM December 11, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Award of bid to Pavecon, Inc. for slurry grouting of the sanitary sewer pipe embedment and pavement repairs in the Timarron Bent Creek Subdivision Background City Council authorized staff on October 20, 1998 to advertise for bids for the slurry grouting of the sanitary sewer pipe embedment and pavement repairs in the Timarron Bent Creek subdivision. As you may recall, the grouting has previously been completed along Creekway Bend. Therefore, the scope of work for this contract will include repairing the roadway along Creekway Bend. Furthermore, the scope will also include slurry grouting the sanitary sewer pipe embedment and repairing the paving along Bent Creek Drive and Bent Trail Circle. The City Council decided to advertise for bids for the previously described project as one bid in lieu of bidding each portion separately to enhance the economy of scale, possibly in the range of $50,000 to $100,000. Staff estimated that by bidding each project separately, the probable cost would be $966,000. The low bid for completing the slurry grouting of the sanitary sewer pipe embedment and pavement repairs along Bent Creek Drive and Bent Trail Circle and also repairing the paving along Creekway Bend is $699,314.55 by Pavecon, Inc. of Grand Prairie, TX. Consequently, the recommendation from City Council to bid the remainder of the projects as one theoretically reduced the project cost by $266,685.45. Funding/Fiscal Impact The grouting of the pipe embedment along Creekway Bend, which was previously completed in February 1998, cost $153,014. Therefore, the project budget has $496,986 remaining from the $650,000 previously appropriated in the FY96 -97 CIP budget. City Council authorized $100,000 to be allocated in the FY98 -99 CIP budget. Therefore, the total project budget has $596,986 remaining. City Council authorized $250,000 for the computer loop system to synchronize the traffic lights along FM 1709. The $250,000 estimated took into account changing the control units at the traffic signals that would not be compatible to the closed loop 5E - 1 system. However, due to the responsive action from TxDOT, the control units were replaced at no charge by TxDOT. Consequently, the revised estimated cost for the closed loop system is $120,000. Therefore, the remaining $130,000 can be re- prioritized for the slurry grouting and pavement repairs in the Timarron Bent Creek subdivision project. With the re- prioritization, the total project budget for construction and testing is $726,986. A proposal for professional services for the testing during the construction of this project will be on the January 5, 1998 Council Agenda for consideration. Recommendation Staff recommends Council award the contract to Pavecon, Inc. for slurry grouting of the sanitary sewer pipe embedment and pavement repairs in the Timarron Bent Creek Subdivision. Please place this item on the December 15, 1998 Regular City Council Agenda for City Council review and consideration. • / , BW /sep Attachment: Bid Tabulation 5E -2 I- i LL N o 1- W � U W Z Z ma CO 0 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 Tr ,c o (n O O O (O ao 0 N RH t� O (n V It) f- Cl 01 O U N F- N O N VI 0 0 c7 V. m CO - O ? O 0 ( 0 0 t9 cci n ( ( ( Cl N O M Y Y 0 to v> 444444 to 44 � n C7 UT Qa Y 0 O O O O o in N 0 7 O Q 0 2 W F V M N O 0 M N M O F-Z Z No co M I.M Z O a a m 1— U Z 000 0 (n0000 in u) OOO O ONOO (n U) • O - N O 0 ( (0 N 0) ) O O co N .- M cri Q O ER .-,- N 69 64 0 ((0 et U EA tR E9 to H J L Q 2 0 a 0 0 0 0 0 0 O v ( v Ct r O R Z z Z I- Lii V 0 0 0 co M ( M N Q O M a 0 CO (0 U. m Q ( U' a � T - T (00000 Z • N O I� N 7 g 0) (0 (D M v- a ��'� /////)��/�/ - (n U) U) LL LL } LL LL r C j J J J J J (n J J Z Q W ..... r N H .- m- J w 0 °' 0 o c� ° Na1- 2 a Z m co Z �W aE o 2 m W (/) 1- n N N m> LLI I= O mQ � Z z w U <u)m m o W �y xZ V) '-'-• a z a �a LL W Q N 2 mF D 0 Y 1._ 1.- 0 'CZ LU Et Y d'C co y FO J F O F- _ g4, C CL LLI Q 5 am a o � WW U �' G = ? Y c LL 11 0 Q 04 Z I_ Z Z J w W Q In O m mU' H (n Q LL Z p (1)) Z 1 0 w ZOZ m O D U~ 0 O o m � Z � o °Ema m��g W N o >z ac aozQW IL. CO W U am a �a�a W (n a� co < W O Q' W Q' w � J � a(S U � J W 2wZ 0 H N Z (n > o Lu Z o O a- O w w Q ~ 3 F= � 2 � z�m ° P- ZD2ce>> EL V 0 no -- ��o a g M�accacea a uJ Z .- N M .- N M v In W H 5E -3 City of Southlake, Texas I I MEMORANDUM December 11, 1998 TO: Curtis Hawk, City Manager FROM : Ron Harper, Deputy Director of Public Works SUBJECT: Conditional Sign Permit for Town Square At the December 1, 1998 City Council meeting, a discussion was held regarding the signage proposed for Town Square. Included in the packet of information for the last City Council meeting, the developer provided a notebook with a detailed matrix outlining the variations between the current sign regulations. Attached to my memo is an update to some portions of the information previously provided in the notebook. Please replace the updated sections. The developer will be at the December 15, 1998 meeting to discuss the proposed sign guidelines. Staff recommends that this item be placed on the December 15, 1998 City Council meeting. / f I I � INTRODUCTION The "downtown" sign regulations proposed for South lake Town Square have been modeled after regulations found in traditional American towns such as Alexandria, VA: Aspen, CO; Charleston, SC; Portsmouth, NH; and Savannah. GA. Within each city signage is permitted along each frontage facing streets, sidewalks and parking areas. At the street/sidewalk level (First Floor), a combination of fascia signs, blade signs, awning signs, and window signage is permitted, subject to calculation of area limitations. Sign area is regulated by the lineal footage and building frontage occupied by a tenant. Where buildings are multi -story, window and/or awning signs are the general rule, and upper floor building fascia signs may be permitted on a case -by -case basis, generally applicable to those and with facades in excess of fifty feet (50') in length. First floor signage illumination is allowed by a variety of means, including externally mounted spotlighting. silhouette lighting and internally lit sign box panels with push - through letters. Neon signs may be permitted and will be reviewed on an individual basis. Illumination of upper floor signage is not, as a general rule, permitted. In recognition of the uniqueness of the downtown environment, individuality of signage is encouraged. Certain signage, while not technically meeting the Southlake Town Square Sign regulations, will still be approved if such signage: • Harmonizes with the structure or structures on the building on which it is to be applied: • Is compatible with the other signs or graphic designs on the premises: • Is suitable and appropriate to the Town Square; • Contributes to any special characteristics of the particular area in which it is to be located; • Is well designed and pleasing in appearance; • Is desirable as an urban "downtown" design characteristic; • Does not constitute a nuisance to the occupants of adjacent or contiguous property; • Is not detrimental to property values; and • Does not constitute a traffic and safety hazard because it is distracting, or is not considered obscene, lewd, indecent or otherwise offensive to public morals. /0,6a IL DEVELOPMENT CONCEPTS Consistent with the intent of the P.U.D., Phase I of Southlake Town Square creates a mixed use retail and office commercial center Laid out in a traditional downtown manner. Buildings are organized around a modified grid framework of streets. One of the most important elements in fulfilling the vision intended by the Southlake Town Square P.U.D. is the establishment of a meaningful relationship of urban building facades and their component elements to the pedestrians and vehicles within such environment. The establishment of a legitimate "streetscape" is imperative to the successful establishment of Southlake's new downtown. A traditional downtown network of streets and adjoining sidewalks has been established to accommodate the automobile while at the same time creating an enhanced pedestrian experience by way of sidewalks, street trees and parks. The design paradigm for the building facades for Town Square is "main street" architecture as can be found in many small towns and cities throughout the country. Key elements of "main street" architecture include) include the following: • Building facades that front onto streets are uniformly located directly adjacent to sidewalks with no setbacks. Buildings address the street to create tree -lined pedestrian sidewalks between the street and building face. Ground floor retail spaces have primary storefront pedestrian entrances along the "front" sidewalk, with some retailers also having secondary entrances to the rear and sides where applicable. • Along any given block, several different building facades make up the overall "block elevation." This variety was typically the result of the lot widths used (usually repetitive) when the town was originally platted. Twenty (20') and Twenty- five (25') feet are two very common lot width dimensions. • Architectural styles vary from building to building. • Larger glass areas form the shop fronts at the first floor and punched window openings define the upper office floors. III. SIGN PROGRAM Signage is permitted along each retail frontage facing streets, sidewalks and parking areas. At street sidewalk level (First Floor). a combination of fascia signs, blade signs. awning signs, and window signage is permitted, subject to area limitations. Sign area is regulated by the lineal footage and building frontage occupied by a tenant, at a ratio of one (1) square foot of area allowed for every one foot (1') of width of building or lease space: provided. however. that on anv frontage where public access and a storefront are not provided. allowable signage on such frontage shall be limited to not more than seventv -five percent (75 %) of the area of the principal signage permitted for frontage where public access and a storefront are provided. Where buildings are multi- story, upper floor window and /or awning signs are the general rule, and upper floor building fascia signs may be permitted on a case -by -case basis, generally applicable to those a with facades in excess of fifty feet (50') in length, and subject to a maximum area of one(1) half (0.50) square foot of fascia sign area for every foot (1') of width of building or lease space. First floor signage illumination is allowed by a variety of means, including externally mounted spotlighting, silhouette lighting and internally lit sign box panels with push - through letters. Neon signs may be permitted and will be reviewed on an individual basis. Illumination of upper floor signage is not, as a general rule, permitted. A comprehensive summary of the modifications requested to current Sign Ordinance No. 704 is set forth herein. If a sign does not specifically conform, the City Council may attach to its approval of any individual sign application, any conditions which in its judgment are necessary to carry out the purposes and intent of the review standards. /8— • ' -0 , •._ 1 -_, ,...: 7...... ! • - 7. .01 _ 5 S - - -= - ••-' •.= , - - •-• . l,.../ 7 .--, 4.) . .- - 7. 1 ---: .. - .__. - -..; :•.: ...---• - ,,, -. •..0 ,-. N ....-, • -.", ,-, - u = - .- r-.1 -.•-•,.: - >, ',.., ?", -.Z. l'•0 ''' , _ _ __. ..-.11 '-' I "..7 " .• • • • •i SI za in • '' ..-1 .- 1- , - -, •'-' = , LI _:-..- .; 6) I - 7. ' = : -..n -- , ::: .., :31 1 ■ .... . - - 1 .- 1 - = > " . - _•:: ,_•••• " - - ,_. ;••••1 - ••••1 r 1.7 . 3, ) ?„.• = -- -- • " •••• 0_, - 7., .- .... - > . • - > ... - _„, - = L' -..." '7. 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' 73 7. ) •••■ •-• • n • - •U • --. -. 2 '-' • °...1 3 - "--, x n , ,, j :1 :a 7... • 1.) , - 6l CZ _: 0 - 7. ...C. > 7 '--‘ 7-) ': ?„ ...-:: 6.1 -7.• 1.) :I ...• 1.) 0:: - •••• • - 3) .-. ■ .-0 •Z, . .. 0 _„„ '=..._ 1: 1) ?.t C ..7, ,,•' • .::: .X. 1.) t) t) .... - - • - • - • c . - - •, r - -->: X ' 7 .-. ,- 6. ... ...) ••-' = c'' 7.) n ...., ,...,, . .... 11 i• = = • • • 4.1 it ' - ' • =1 1.. E . - •= ‘ ' ;r: - 7i ra '-' '-' '71) '''. Z7.: '-' ' ' :0' " j Z "..) •••• 1- ...• '0.. _ _ ■ ■ -• -- .1" •■• -0 - ...• - .., _.. „... ▪ . , :',. •- • ■••° ". •-•/' LC; • 0 3 6 ° , ..• 0' -..--: 1.) •.... ..• 17' ••• 6.3 co - 1 .... , - x 1.1 ,.... . rr' •••• .- .2 ,..., >, C < r. - . ■ ..., ;3 - 1) •• 7; Z I.) .•-) • < cz .. Z .0 .:of - ,.., ■ '..) = ■•"^ -• , t 1? ..: i . 7. •••! ... = •C •-. G :0% 2.0 Maximum Letter /Logo Height Lettering,. Except as other.vise provided. lettering, size shall be determined by the maximum sign area allowed. Lettering on the following, types of Sig,ns shall not exceed the maximum size indicated: Building Blade Sian - twelve inches (12 ") Pedestrian Blade Sign - eight inches (8 ") First Floor Window! Awning Sign - twelve inches (12 ") Upper Story Fascia Sign - ten inches (10 ") Upper Story Window:' Awning Sign - four inches (4 ") 3.0 Maximum Area The total area of all signs displayed on a building wall which faces a street, drive or parking area shall not exceed one (1) square foot for each foot of building width facing the street, drive or parking area. Size of the following types of Signs shall not exceed the maximum area indicated: Fascia Sign - thirty (30) sq.ft. Building Blade Sign - twelve (12) sq.ft. Pedestrian Blade Sign - four (4) sq.ft. Notwithstanding the foregoing, on anv frontage where • ublic access and a storefront are not provided, allowable signage on such frontage shall be limited to not more than seventv -five percent (75 %) of the area of the principal signage permitted where public access and a storefront are provided. The area of all faces of a Blade Sign shall be included in determining the area of the sign, except where two (2) such faces are placed back to back and are at no point more than two (2) feet from one another, in which case the area of the Blade Sign shall be taken as the area of a single face if the two (2) faces are of equal area, or as the area of the larger face if the two (2) faces are of unequal area. For multi -story buildings, the Maximum Area shall be permitted only for signs displayed between the sidewalk and a height of twenty feet (20') on any building wall. The total area of all signs displayed above the twenty foot (20') height limit shall be: (a) for permitted Fascia Signs, 04 one -half (0.5) square fcct foot for every one foot (1') of width of building or lease space; and (b) for Window Signs and Awning Signs, limited to signage which does not obscure more than twenty -five percent (25 %) of the total window area. INTRODUCTION The "downtown" sign regulations proposed for Southlake Town Square have been modeled after regulations found in traditional American towns such as Alexandria. VA; Aspen, CO: Charleston, SC; Portsmouth, NH; and Savannah, GA. Within each city signage is permitted along each frontage facing streets, sidewalks and parking areas. At the street/sidewalk level (First Floor), a combination of fascia signs, blade signs, awning signs, and window signage is permitted, subject to calculation of area limitations. Sign area is regulated by the lineal footage and building frontage occupied by a tenant. Where buildings are multi - story. window and/or awning signs are the general rule, and upper floor building fascia signs may be permitted on a case -by -case basis, generally applicable to those with facades in excess of fifty feet (50') in length. First floor signage illumination is allowed by a variety of means, including externally mounted spotlighting, silhouette lighting and internally lit sign box panels with push - through letters. Neon signs may be permitted and will be reviewed on an individual basis. Illumination of upper floor signage is not, as a general rule, permitted. In recognition of the uniqueness of the downtown environment, individuality of signage is encouraged. Certain signage, while not technically meeting the Southlake Town Square Sign regulations, will still be approved if such signage: • Harmonizes with the structure or structures on the building on which it is to be applied: • Is compatible with the other signs or graphic designs on the premises: • Is suitable and appropriate to the Town Square; • Contributes to any special characteristics of the particular area in which it is to be located; • Is well designed and pleasing in appearance; • Is desirable as an urban "downtown" design characteristic; • Does not constitute a nuisance to the occupants of adjacent or contiguous property; • Is not detrimental to property values; and • Does not constitute a traffic and safety hazard because it is distracting, or is not considered obscene, lewd, indecent or otherwise offensive to public morals. •v /D,Q- 7 II. DEVELOPMENT CONCEPTS Consistent with the intent of the P.U.D., Phase 1 of Southlake Town Square creates a mixed use retail and office commercial center laid out in a traditional downtown manner. Buildings are organized around a modified grid framework of streets. One of the most important elements in fulfilling the vision intended by the Southlake Town Square P.U.D. is the establishment of a meaningful relationship of urban building facades and their component elements to the pedestrians and vehicles within such environment. The establishment of a legitimate "streetscape" is imperative to the successful establishment of Southlake's new downtown. A traditional downtown network of streets and adjoining sidewalks has been established to accommodate the automobile while at the same time creating an enhanced pedestrian experience by way of sidewalks, street trees and parks. The design paradigm for the building facades for Town Square is "main street" architecture as can be found in many small towns and cities throughout the country. Key elements of "main street" architecture include the following: • Building facades that front onto streets are uniformly located directly adjacent to sidewalks with no setbacks. Buildings address the street to create tree -lined pedestrian sidewalks between the street and building face. Ground floor retail spaces have primary storefront pedestrian entrances along the "front" sidewalk, with some retailers also having secondary entrances to the rear and sides where applicable. • Along any given block, several different building facades make up the overall - block elevation." This variety was typically the result of the lot widths used (usually repetitive) when the town was originally platted. Twenty (20') and Twenty -five (25') feet are two very common lot width dimensions. • Architectural styles vary from building to building. • Larger glass areas form the shop fronts at the first floor and punched window openings define the upper office floors. /9 /3 III. SIGN PROGRAM Signage is permitted along each retail frontage facing streets, sidewalks and parking areas. At street /sidewalk level (First Floor), a combination of fascia signs, blade signs, awning signs, and window signage is permitted, subject to area limitations. Sign area is regulated by the lineal footage and building frontage occupied by a tenant, at ratio of one (1) square foot of area allowed for every one foot (1') of width of building or lease space: provided, however, that on any frontage where public access and a storefront are not provided, allowable signage on such frontage shall be limited to not more than seventy-five percent (75 %) of the area of the principal signage permitted for frontage where public access and a storefront are provided. Where buildings are multi -story, upper floor window and /or awning signs are the general rule, and upper floor building fascia signs may be permitted on a case -by -case basis, generally applicable to those with facades in excess of fifty feet (50') in length, and subject to a maximum area of one -half (0.50) square foot of fascia sign area for every foot (1') of width of building or lease space. First floor signage illumination is allowed by a variety of means, including externally mounted spotlighting, silhouette lighting and internally lit sign box panels with push - through letters. Neon signs may be permitted and will be reviewed on an individual basis. Illumination of upper floor signage is not, as a general rule, permitted. A comprehensive summary of the modifications requested to current Sign Ordinance No. 704 is set forth herein. If a sign does not specifically conform, the City Council may attach to its approval of any individual sign application, any conditions which in its judgment are necessary to carry out the purposes and intent of the review standards. .fir • i i • ••••-• t rt , = • 7-•' ,-. C ..., L -7 -- -7... .-- _ - - . > LI t) ,..... = ..-- ...- -. .... '.-. , - _ ,- :77. -1 ,- ...... ;.-• ... ....; .... 1.) n .1 --.. .1, .= ..-. 71 -. >, . 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" X u -,+ - -1 = •-• > 7,1 7z = .1 ' ' - 1.) , v3 - u - ■77 ,; --. = " 7...,- - - -. •-• „s :..- ,_, , .,-, • " . >-• C. " -. ..... 7 „. > '''' r. >.■ V .,_, 0 I.) .... 1.) :7 .•-• r c ._ 1.) v Z. , ,,,, ..::. 7 - ., Z I) '..) al ::- cl u - .1.) I-) 1.) '-' • - -• .- ■-• <A -. .. = .74 >, -. - :- 1,.." "" 0 " -..... 7.3 U = ,...- - u = ,- ..- ;- •-• t) , - .... ...... ._. - " ? 1..) 1, ,....-:: I) • - " - , _ t.) =1 :3 E t) ::" " --• -12 1 4. ..... ...., I.) - 3 - " t A .-.." ,•••• • • •-•-• .tt .0 1 1... .•-• Z :3 7 ti) 2 I - 2 • '-' 2 .4.1 - - 3. = _ _ ,) ...., ,., _ c z .. -cd -„, -;_•.., .; t c - ..)! cr -7.; >, - , L . • - -,;,. 7. -- = 2 r.: I r ■ ' = .... ..... ...... ....■ •-• .... 1)1 :II 1) .'. = ! 6 J.--, ,.., -... - u •-• - - , - u .-, .... 1 7) I7. ? :La ,....„ ..- .r., - ...., - .. - :-... t..., S-• 7 ..1. 1.4 .z.'. • x .. 91 . ... S., ... :3 `C • -.' ■ .■ , C • cc _ - - 2.0 Maximum Letter /Logo Height Lettering. Except as otherwise provided. lettering size shall be determined by the maximum sign area allowed. Lettering on the following types of Signs shall not exceed the maximum size indicated: Building Blade Sign - twelve inches (12 ") Pedestrian Blade Sign - eight inches (8 ") First Floor Window/ Awning Sign - twelve inches (12 ") Upper Story Fascia Sign - ten inches (10 ") Upper Story Window;' Awning Sign - four inches (4 ") 3.0 Maximum Area The total area of all signs displayed on a building wall which faces a street, drive or parking area shall not exceed one (1) square foot for each foot of building width facing the street, drive or parking area. Size of the following types of Signs shall not exceed the maximum area indicated: Fascia Sign - thirty (30) sq.ft. Building Blade Sign - twelve (12) sq.ft. Pedestrian Blade Sign - four (4) sq.ft. Notwithstanding the foregoing, on any frontage where public access and a storefront are not provided, allowable signage on such frontage shall be limited to not more than seventy-five percent (75 %) of the area of the principal signage permitted where public access and a storefront are provided. The area of all faces of a Blade Sign shall be included in determining the area of the sign, except where two (2) such faces are placed back to back and are at no point more than two (2) feet from one another, in which case the area of the Blade Sign shall be taken as the area of a single face if the two (2) faces are of equal area, or as the area of the larger face if the two (2) faces are of unequal area. For multi -story buildings, the Maximum Area shall be permitted only for signs displayed between the sidewalk and a height of twenty feet (20') on any building, wall. The total area of all signs displayed above the twenty foot (20') height limit shall be: (a) for permitted Fascia Signs, one -half (0.5) square foot for every one foot (1') of width of building or lease space; and (b) for Window Signs and Awning Signs, limited to signage which does not obscure more than twenty -five percent (25 %) of the total window area. �i1!! City of Southlake, Texas MEMORANDUM December 11, 1998 TO: Curtis E. Hawk, City Manager FROM: Greg Last, Community Development Director Chris Carpenter, Senior Comprehensive Planner SUBJECT: Entry portal concept development, site location determinations, and any city - initiated rezonings required to accommodate portal development As you may recall, the Southlake Corridor Study adopted in August of 1995 recommended entry portals at several entry points into the city. Schematically the locations for these portals were shown on Figure 1- Portal Plan, from page 6 of the study (entire study previously forwarded). Although we have been working on various aspects of the Corridor Study recommendations (e.g. recommended plant palette, demonstration site conceptual development, urban design enhancements for SH 114, etc.) we have also been working on conceptual ideas for the entry portals, as well as communicating the need for land to developers and land owners in critical portal, locations. The purpose of this memo is to begin discussions regarding our desires on the entry portals in order to be timely in our implementation of these important features for the city. The timing for some decisions has become more critical than was previously the case. These decisions will be pointed out in the following summary. BACKGROUND • Corridor Study Recommendations: An overview of the portal recommendations of the study would be that there are portals of varying emphasis recommended depending on the anticipated exposure they might have. At the time of adoption of the study it was recognized that the design for these portals would be determined at a later date and that the sketches included were intended to provide a vision as to the benefits obtained from a comprehensive • entry portal plan. The "Portal Concepts" summary to follow will outline recommendations consistent with the generic approach recommended by the Corridor Study. • Recommended Deferral Items: There are portions of the Corridor Study recommendations that probably should not be pursued at this time due to unresolved construction issues, particularly related to SH 114. These might be summarized as follows: 1) Bridge overpass landscaping and signage: Items such as the landscaping for off - ramps and at intersections as noted on pages 8, 9, and 15 of the Corridor Study and signage on the bridge overpass as noted on page 10 may be deferred until final determination of SH 114 construction parameters. Entry Portal Concept Development - December 11, 1998 Page 1 of 8 L -1 2) Median treatments: Median treatments and plantings such as those shown on pages 20 and 22 of the Corridor Study could not be installed at this point without reconstruction of FM 1709. They may be incorporated at a future point, or incorporated into the design of any divided arterial roadways we have in the future. RECENT DEVELOPMENTS Our motivation for moving forward with this issue at this time has three components: 1) we have an opportunity to develop a portal at Davis and FM 1709 on our own property and establish the standard 2) Gateway Plaza pending site plan submittal and opportunity for developer participation and 3) a recent submittal at the northeast corner of FM 1938 (Davis Blvd) and Continental requires our action regarding the need for a portal site at this location. This last item is growing more critical from a timing standpoint. This project is in process, tabled to the P &Z agenda for 1 -7 -99. The critical decision is not what the portal might look like, but rather do we want a portal at that location and if so, what size of tract do we need. There is a summary of alternative Davis Portal sites attached to this memo for consideration. PORTAL CONCEPTS In an effort to offer a starting point for discussion, I have generated the attached conceptual drawings for entry portals of various scales. It is my recommendation that we establish a materials palette that is similar for all entry portals / features in the city to provide continuity and greater identification consistency throughout the city. Tentative locations for each portal concept are shown on the attached matrix entitle "Proposed Entry Portal Locations & Uses" with associated exhibit. The concept for varying portal emphasis is as follows. Major Portals: These portals would be the most significant entry portals in the city. The draft concept behind the major portals is shown in exhibits MP -1 and MP -2 attached. Basically this entry feature would be a significant monument sign with features as follows: a) Approximately an 8' height (graphic person shown is 6' tall) with columns 9' - 10' high and 24' width (main wall). b) Stone construction of a color and texture similar to Southridge Lakes' community building (see attached "Stone Pattern Exhibits" example "S -1 ") . Entire structure would be contained or bordered by stone edging to allow for flood irrigation and easier maintenance. The planting area behind the dominant wall would be a raised bed approximately 3' off the ground. It could also be bermed up to the back wall. c) Cut -stone "Southlake" sign with beveled recessed edges. Similar cut -stone capping on the columns and the top edge of the dominant wall, wing walls, and rear walls. d) Flood lighting on the "Southlake" name, with lights hidden by evergreen shrubbery. e) American flag behind wall, continuously uplit from ground lights. Entry Portal Concept Development - December 11, 1998 Page 2 of 8 r - f) Evergreen shrubs as foundation plantings and screens (dwarf chinese holly, dwarf burford holly, and dwarf yaupon holly) with color accent shrubs (dwarf crepe myrtle in front groundcover bed of asian jasmine, and tree crepe myrtle to rear on both sides of flag) and beds of seasonal color in front, backed by borders of liriope ground cover. The approximate area needed for the portal as shown in Exhibit MP -2, allowing for a 10' perimeter from all edges, is 2,825 — 3,000 square feet. This area may change, even dramatically, depending on the location of any existing trees, topography, or other unique site conditions. The approximate cost for the major portals, based on preliminary numbers generated by the Corridor consultants is $38,800 with some breakdown of costs shown in the attached "General Cost Estimates for Major Portal (MP -1) Concept ". • Secondary Portals: This scale of entry portal would be used in locations that are not as dominant as the major portals. They might be used in any future medians for significant roadways, or adjacent to roadways near municipal facilities or secondary entry points to the city such as South White Chapel north of Bear Creek. The draft concept behind the secondary portals is shown in Exhibit SP -1 attached. Basically this entry feature would be a monument sign structure with features as follows: a) Approximately a 4' height (graphic person shown is 6' tall) with columns 5' -6' high and 14' long (between tall columns). b) Stone construction of a color and texture similar to Southridge Lakes (example S -1). c) Cut -stone "Southlake" sign with beveled recessed edges. Similar cut -stone capping on the columns and the top edge of walls. d) Flood lighting on the "Southlake" name, with lights hidden by evergreen shrubbery. e) Plantings dependent upon the sign location, similar in concept to the major portal. • Accent Features: The concept here is represented conceptually by the Exhibits AF -1 and AF -2 attached. Similar to the recommendations on page 25 of the Corridor Study, the purpose of this feature would be to have the ability to utilize a smaller scale but consistent urban design feature throughout the city wherever the need might arise. There could be the possibility of donations of art / sculpture for the park or other locations. Over time we may want to attempt to coordinate a comprehensive graphic approach for signage internal to the parks, at park entries, or other municipal facilities and these materials could be incorporated. They could also be located at secondary street locations where unique features may be required. Details of this concept are as follows: • Entry Portal Concept Development - December 11, 1998 Page 3 of 8 o 1� - Accent Feature Concept AF -1 a) Approximately a 3' -4' height. b) Stone construction of a color and texture similar to Southridge Lakes. c) Cut -stone "Southlake" sign with beveled recessed edges. Potentially recessed accent areas on other faces of the feature. d) Plantings dependent upon the sign location, similar in concept to the major portal. Accent Feature Concept AF -2 a) Approximate center height of 3 feet. b) Stone construction of a color and texture similar to Southridge Lakes. c) Cut -stone "Southlake" sign with beveled recessed edges. Potentially recessed accent areas on other faces of the feature. d) Plantings similar to the major portal concept although of a smaller scale with emphasis on seasonal color. ALTERNATIVES We were asked to provide some alternatives for evaluation and have attempted to do this by showing several existing portals in other cities. These are summarized in the attached matrix entitled "Entry Portal / Gateway Survey" and includes photos of the referenced portals. PROCESSING We have not really discussed the Council's desires as it pertains to formal processing (if needed) for these types of improvements. We will need to discuss Council's directions regarding the process for approval of the portal concepts, in particular the extent of involvement of the Planning and Zoning Commission or any other bodies. The Charter states in the Purpose and Objective section for the P &Z that they can make recommendations to Council on "all nature of ... public improvements ... (and) civic improvements." Although this does not state "...shall make... ", it would appear open to the discretion of Council as to the P &Z's extent of involvement. DECISION POINTS Following are the decision points I would like City Council to consider. 1. What process is required for approval / development of entry portals? (City Council only, P &Z recommendation for Council, other) 2. What Portal Concept do we prefer? As proposed or alternative concept? How will they be developed comprehensively throughout the city? Entry Portal Concept Development - December 11, 1998 Page 4 of 8 • yob -4' 3. Davis Portal: What site do we prefer? Do we want it at the northeast corner of Davis at Continental? How big does it need to be? I welcome the opportunity to discuss these issues with you or Councilmembers at your convenience. GL enc. Exhibits MP -1 and MP -2: Major Portal Concepts Exhibit SP -1: Secondary Portal Concept Exhibits AF -1 and AF -2: Accent Feature Concept Stone Pattern Exhibits Matrix of Proposed Entry Portal Locations & Uses (with Exhibit) General Cost Estimates for Major Portal (MP -1) Concept Alternative Davis Portal Locations Exhibit Entry Portal / Gateway Survey (with picture references) L: \ComDev \WP- FILES\ PROJECTS \CORRIDOR\Portals \CONCEPT3.doc • Entry Portal Concept Development - December 11, 1998 Page 5 of 8 6- c J ° . • (1I� 1t " • Y O . 3 .r, ?r ,, I Ly ` ad I I ,', i i i •• , " ' '• o i . ° ► •t .111111 r I��� ( i /1, 1 1 ✓ � Y .r.' % J S O U T H L A K E 1J:=�_ _ i� d ,�0 _ = 1 ■ 11 7) �R��iy. L F u' " �■iaa Iii °° a•`A•4• * /“♦ ,,,,'-& ♦ 114••` • 1h*a• , •L•_t+ a, ', =A` i _•• �L io -15 -� MP -1 MAJOR PORTAL CONCEPT Elevation View 10 -15 -98 j4 *h. •_________• I r .__._.____._. DEM MA® mums ; ,ar II .441.. ' il I M . #6111 y i \y 04-4' ;� V` ` tt . � ��� ci a ti� L,4),44, . 001‘ 1 \ r te , _ ; y . � .� o ‘404 „,..,..,,,,, t000r , o� H , � -o , , j► NN \ .0 ' -4e -,00. . ,,,,A,,- ` ` '. S EAS ON4l - cot.o2 - -- Jul' Y y O OYO / SE t*Sam Al ca / „--,-„,-;;;m• ar Ma snot. rMu nailt!'t/IMIC� �1 r �l MP -2 MAJOR PORTAL CONCEPT Plan View 10 -15 -98 Entry Portal Concept Development - December 11, 1998 Page 6 of 8 tOb (0 1 ' f 1 ( f t 'I r • 1,•k • :o4 j �� Ir ili . i pi, ,, , / .111: J7,�� i eL 7.1"1"-- �� � ` r�� J � S O L T {JL � r � !� / ate; / !1r ; �w 1� .,-- �: � r,-.11,•,,,,i,. ' +%1 J ' S ri. 1� �! � .._. -- Ast .ri�ll� .., am /Maw P -1 SECONDARY PORTAL CONCEPT Elevation View 10 -15 -98 •,5 J' t3/4;14 1 _ ••01 ____--------- is h� K f 14 Y ) /;ki . Llitkik\ ... - / e ._ --- L..wl_ f e • _�- k,''r11 - `1rvr� 0 • \ \ _ : V1¼ r __ -, ? vf- AF -1 ACCENT FEATURE CONCEPT Perspective View 10 -15 -98 Entry Portal Concept Development - December 11, 1998 Page 7 of 8 ( 0 6.- -2 3 } p 'f''' v t /, .' i �_,. , .f vI/ v /Yj///yQ�dJ��/,))`i��...7_��y� `► ,, � F., .V...+wR'.' /:� /l ��% hs. 4 .. 4,.....,`��,��,� ` •..ez, L � 4 �/y % //, / F lo E a/ 2_, / /'���� / � (A-F- 2 ACCENT FEATURE CONCEPT Perspective View 10 -15 -98 Entry Portal Concept Development - December 11, 1998 Page 8 of 8 PROPOSED ENTRY PORTAL LOCATIONS & USES 1 Map Ref Major Portal Concept Comments L - Location: Gateway Portal (SH 114 @ FM 1709) We need to make sure that no construction Features: Utilizing concept MP -1 at northwest corner of roadway involving this portal will be destroyed with intersection, landscape enhancements at off -ramp, treatments to any upcoming SH 114 improvements. bridge overpass, possibly additional signage on west bank of Some portal improvements will need to be roadway prior to bridge westbound. constructed after the highway. L -2 Location: Davis Portal (South Davis Blvd. - FM 1938) Need decision on preferred location for this Features: Utilizing concept MP -1 near city limits area (north of portal due to development request in Bear Creek) oriented for northbound traffic on selected area on process. east or west side of FM 1938 (see optional location graphic attached in this report). L -3 Location: Pearson Portal (FM 1709 @ Pearson Lane) Existing Keller entry concept on northwest Features: Utilizing concept MP -1 on city -owned property on corner of intersection. northeast corner of intersection. L -4 Location: Solana Portal (SH 114 @ Solana Campus) Corridor Study suggests some portal Features: Similar in scope to above portals, but may require concept in this area. However, dominant modified design concept or creative location in order to blend Solana architecture needs to be considered with Solana complex, oriented for eastbound traffic. in fmal design and location. Secondary Portal Concept Comments L - 5 Location: White Chapel Portal Precise location would require careful study (White Chapel Blvd. ® Bear Creek) of ownership issues, etc. Features: Utilizing concept SP -1 either within any future median or along R.O.W., including landscaping, flowers, etc. L - Location: Brumlow Portal (Brumlow Ave. @ SH 26) Features: Utilizing concept SP -1 either within any future median or along R.O.W., including landscaping, flowers, etc. L -7 Location: South Kimball Portal Connection of S. Kimball to SH 26 to be (New S. Kimball Ave. @ SH 26) made per 1997 Thoroughfare Plan Features: Utilizing concept SP -1 either within any future median realignment. or along R.O.W., including landscaping, flowers, etc. N / A Location: Park Entries Features: Utilizing concept SP -1, possibly bending the wing - walls forward and providing landscaping in front of the sign. Portal Locations Summary December 9, 1998 Page 1 to 1)--1 Accent Feature Concept Comments N / A Location: Sculpture in Park Wide variety of design possibilities, but Features: Utilizing concept AF -1; the size might change to may consider having unifying characteristic complement the sculpture, possibly dedication plaques for such as material type or pedestal base, etc. recognition. N / A Location: Median Street Name Purpose here is to try to maintain the Features: Utilizing concept AF -2; located in the median of consistent presence of a strong urban arterial street / collector streets away from the intersection design element that will provide a common sufficient for safe visibility. identity throughout the city. N / A Location: Municipal Facilities Features: Utilizing concept AF -1 or AF -2; may contain "Southlake" verbiage and be located prominently at city facilities. Note: See attached map for location of referenced portal concepts. L`CO16EN' WRFRFSPIMJECTSCORRR7OR FORTALI'LL.00ATEL.TD Portal Locations Summary December 9, 1998 Page 2 ( 0D — i I Portal Location Map L -4 L -1 Figure 1 - Portal Plan Southlake Corridor Study \ � f). J. Daub roman a Macaws I Minas t urban Damn r f i 1. Waage .Mme, D w 1 a 1 releae �,.rsy. n.a�.�. • un.. aW 1 l . t g WESTLAKE ! i i I (Mp,LN4 t J III 1 KELLER I ,i / I PAPS i1fiLLA6! ART A (7:7 RP ■ ,4 ,,, T. r,.!...4.3 -..:,-...1. -.---,F._,,,,,At.,-T,..,,1,v_:.1i,',7.-7:-.-es--,•,,,....,"1,7:._._-----,----I-oN,::-r.,:!:_,----.,.c?,.,z_4' 1 L, k ' R M - conimmrtm. MO. OKiO1•••1RW. rogrAL ' o ' it A M.Y. 1 ` ( -Y ....../ ^ � 1 / G�, •'PAYE COI T PXVILL `' 4' 3 L -7 L -2 L -5 L -6 (013-12-- GENERAL COST ESTIMATES FOR MAJOR PORTAL (MP -1) CONCEPT Ref. # Description of Major Portal Elements Estimated Cost* 1 Stone wall (8' ht. x 60' length) $22,000 2 Metal lettering 3,500 3 Lighting (includes tree uplighting) 9,500 4 Lawn and irrigation (3000 sq. ft.) 1,500 5 Two evergreen canopy trees 700 6 Ten red crapemyrtle 1,500 7 Seasonal color 100 TOTAL $38,800 *Cost estimates are based on Corridor Study consultant's estimations. Landscape and plantings are only representative of Study recommendations and may vary, but costs should be relatively comparable. Portal Locations Summary December 9, 1998 Page 1 D avis (FM 1938) i Blvd. Exhibit rt Location oa i ....,„„„:„.„.: , ,:. ..,..., ,. IR . II . , '' ''' O. - It ila '' ' '' ' ' ''' 4 '''''''''''''''''''-; ''''S'''''' : : - ' '11 1" ' . ' i 1 :t" 't ii : ' , ' ' ' 1 ik . , 7,71 .. , , ,,,„..- , , _ - - . , .047 it , - ,, itti-1 i ! ,if, g ,,-:,.: ..;„ - ,. --,, i q A y �i a . , ,,, VP' i tt.,, 4 , . , mini 11-, '''..:0 -:: ''' : .1 ,,sk ti , I. ' MI all **„ L, h ' , 4 .i � y�1 .� atl' „ y ' . . e y' IFM1,11 � - us- d ; - " : ., i m -': , a " v.', : ' ' ' '11 , il +�iia 1 N 500 0 500 1000 Feet A(........_ W � S /VD /'f • y4. 1.• . •, =n = - 4305. I E ' • j is -r �amc Lx _ ... __ _ — j .- - / 200 ACRES TY� ;"A' - — Dore , I L. _. AliD ' I I i l l I III III I '; j VO DRTGt I Tr PE j — 3 ' I I �I f I I I I _ __ j ; T., T>~a+rsL ' ---.. / ABSTRACT L TO ALL= Zs i Is � / ! r _ ........--+" WILDING '1 di I ia, 1 / % � I' i s,on ` / 2. TO ALLGC I ;3' -cam at4 'i�°�5. "d...'. 1 i To ee RELt 3. TO ALLCt \ \ I j ' III = % / r •I �wZ. ,i j 11117 v All....1.2. \ \ / / MOST. 5 1 \ N. / / I j 7/ i 1„.. . .1.00C TOILER / F R flLl LIP* C j . It ISUWERYARO - • \ \ \ . 8. 8 / ( {�} - 2 WATER \ •� .. W 1., y w aq #' 71.,3 t i I air... PARKIN a y IR ( I WO I sULD A' j % N 1 I TOTAL _ Is ■tom)■ I I 1. i � E. t. tal I I ' PROVIDE 2_ - k . I NNW jj LU 1 H i GCII ERGIAL LOT 1 AFEA rI LOT ARE I j - i II1h1 pmm s / 3' WAL+C ELFFERYAR r ,.. . TYPE E IM' tom. ILIUM '3' I j / / _ � 1 ■ ; BUILDING A" • j �� i �ti1_ NOT SLY n j ! i `• I I EEWANT L4 E 1 TYPE i ' I f Ail& _ <, ` , I _ _ 1 01,03951 GRJS8 SOFT. L I � \ I 7 - I - - LANDSCAPE AMA 22$_ — - � d.° _ E)tl6TOJG 2'I WATER L j \ \ \./ / / I ( za� -J r — j • i pl R -` t m' MASONRY -_ ■- , _ : i j 1o' -m' na scTRY E S ITE , • I j /jj/ TYI°E 'E' _ m. .,.„,. I I _ G �/l / // I I— �� /�l/ / j j � �� �- — ERYArm • 3 t � I REMOVE EXIST. FENCE L —� — — — 1. I i �PfL7PO6ED B' 141 P1�P09FD Ira 1 I I _ n laG • _ - _�D1G.4TED. rv ,.. ,•< - I z i ' • Raa CEPtTER IT-1m ° p lies t+ t'f a Entry Portal / Gateway Survey - December 11, 1998 Ref. City/location Type of Portal Funding / Comments P -1 Addison Concrete panel with gold metallic lettering set Funding for construction and maintenance Marsh & in brick wall. Shrubbery & seasonal plants, through Parks Dept. Brookhaven Club ground illumination. Winding brick sidewalk 972 - 450 -2869 along common areas adjacent to portal site. P -2 Bedford Concrete panel with carved lettering set in brick Funding for construction & maintenance 121 & Harwood monument. Seasonal plants, trees, ground through Parks Dept. — Beautification 817- 952 -2175 illumination, set in wide median. Commission fund. Lease payments received from cellular antennae on city towers — $3000 / month P -3 Coppell Concrete panel with carved lettering set in I -635 & Beltline block and wrought iron structure. Seasonal 972- 304 -3678 plants, shrubs, ground illumination, set in median. P -4 Farmers Branch Concrete panel with carved lettering and city Funding through Parks Dept. I -635 & Marsh logo set in brick monument in median. Ground 972- 919 -2617 illumination, ground cover and large rock accents. P -5 Grapevine Granite panels with carved lettering and logo Funding for construction through general William D. Tate set in median. Seasonal plants. fund (budgeted for new portals, also), 817 - 424 -0542 maintenance through Parks Dept. P -6 Hurst Brick structure with gold metallic lettering and Funding for maintenance through Parks Dept. 183 & Precinct logo set in logo. Structure incorporated into Line plant beds with seasonal plants, with brick 817 - 788 -7095 paving along median. P -7 Keller Concrete panel with etched lettering set in brick Donated by Chamber of Commerce; funding 1709 & Pearson monument with plant bed, stone edgework. for maintenance through Parks Dept. 817 - 431 -1519 Seasonal plants. P -8 Las Colinas Plant material lettering on berm, seasonal (development) plants, trees, clock with plant material and SH 114 & stonework. O'Connor P -9 Trophy Club Lettering attached to brick structure with stone SH 114 face. 817 - 430 -1911 • L: \COMDEV\WP- FILES\ PROJECTS \CORRIDOR\PORTALS \CITYSUMI.DOC * • • 11111111111 11111 1'1i1. L t - cs -,ltll =Sc*c • ---. — .7.. imi i r p ~ ,�^ L� aa-� ' Tl"�1 1 , � - •:e...;,--4 -s" P-1 ' ,rte : : _ �' =rat: rte: .il . ` f { n ' '.. - - ' - ." _ ,,iii ..g.,... ict• H'''• •• •• • 1 • �,•.`• r • r - - T 4,1 11i - Mr 1 ill 1:11 �k • ' F ' „ COPP ELL ^ 1, �' P -3,,, �I,;ii `` =r ac _ I 'Iil� omit , 111 1 o D-17 ,-, • -(il- a . t--- in In '111 1I _ - .� . - J i _ I I she • Q i P -4 * t - �= -- i City or J • I r' t: -:: S $ L1! C -- �I - _ _ _ . - --..:4. .... r + ''4./.',7.:. �..`'"' ` '.'- `.,"."- - • f •- 4 �r-.1-": + \fir Si,V. z ..f r ,,� `d"rl JY �- -ii Y y' � r 7': 7-:-.-.:.""F"- - ♦.�•.�,� -'� i �¢- ,.e , ,11,. tL , �'� ±„ ;1. --. ,1 " -.. te n i - s^•'� s '� r -. , P- a _ ' as °' GRAPEVINE � - '•- Ya, . • irr -.ma -1 ; 4.-- --;-A. _ y 1 . _,:, ,'' - �, ,mo�d� . _ ,: Si= i id I II r x = 1 f #' -_as- _ - ;,- P -6 _ � iL1 f 5 r / 0 b— 1 . 1 -„ '?:- 'l • � t a .. `�• r�- 7 T E " `` �• . t= a ."•'.3'v, ms ... - - "" a -M .,- i .r }.• -r t .: 1ftf Qr T,","........ .y. ' � .' •• .. ,..4..7 ' -. ..7, d *;!: :1' ` 'l':- .. {''.. • - ..51 ...!::•44,,'"! - n R [ }( � 1i T , -- . SI F f H 1-- :-r-- . • •-•‘';;''.14‘,. '7,4•••••'. ., , .;-..,....: P -9 TROPHY CLUB . - - - r a!''''' {. :._�c _ -._ - City of Southlake, Texas MEMORANDUM December 11, 1998 To: Curtis E. Hawk, City Manager From: Bob Whitehead, Director of Public Works Subject: Funding for roadway improvements and water /sewer extensions for Michael Drive Background Council requested at their December 1 meeting that staff and the property owners of Michael Drive meet to discuss procedures to accomplish the necessary steps for zoning, platting and making infrastructure improvements. On December 4`'' Directors Last and Whitehead, Zoning Administrator Gandy, and Planner Sudbury met with all but one of the property owners. The meeting memorandum is attached. The property owners were advised on how to proceed on zoning and platting. Both of these will require a surveyor to prepare the documents. The property owners were reluctant to proceed without some assurance that the city would participate in the construction of the infrastructure, i.e., sewer, water and street. Therefore, the property owners suggested that the maximum they could afford to contribute to the infrastructure is $10,000 per acre. There are ten acres of buildable property resulting in the property owners' offer of a total of $100,000 for the infrastructure. The estimated total cost of the infrastructure is: 31 feet wide Asphalt Roadway $ 312,044.00 8 inch water main $ 83,265.00 8 inch sewer main $ 55,250.00 TOTAL $ 450,559.00 Therefore, the property owners offered to pay $100,000, or 22.2% of the total cost. 10A -1 Curtis E. Hawk Funding for Michael Drive December 11, 1998 Page Two Consideration The property owners are requesting Council to consider their offer of $100,000, the majority of which they offered to pay before start of construction, for the infrastructure, as they will need to hire a surveyor for the zoning and platting documents. Their desire is to know the city's commitment to fund the difference of $350,559 for the infrastructure before the owners proceed with zoning and platting. Council would need to reprioritize CIP projects for this funding. Council will recall that if a roadway special assessment process was used that the maximum amount the city could collect would be only the value that the roadway increased the value of the lots. Staff has not had an appraisal done to determine the values, however, 22 % may well be close to that increase. Recommendation Please place this item on the Regular City Council Agenda for December 15, 1998, for the consideration of the owners' proposal for funding the water, sewer and roadway for Michael Drive. / e BW /ts Attachment: Meeting Memorandum Plat Exhibit Cost Estimates 10A -2 MEETLNG MEMORANDUM Meeting Date: ' `A'-/ / i Meeting Place: 2 C c17 Subject: P _/'.!LL'- ; (Ar Attendees: Firm: Phone No.: 1. ;', 1- .. - , ,,-, -' . --tJ'' F ..6 - " ('' .., Pralp 29f.. 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'........ v.: . • .?;; : " .. ..: .,.. . : :::::' ,. .:: . . , ;::;1' , ../...-,..." , ....; ' 1 / b , ....J os- : ...7: : : :: ::: :: $.2f.. ::2 " :1 4 A - '' ••• .,:•::P•:&•...:::::::: -•*;.,::::::.&x,,.: // BEGIN:41'NC Ar A ..• .,;,.....;* ::?:Z •::;::: 4•6 , •.-.7..* ;...;;,„:-. _, . V.M. It :,.71F4AY :11 1-- t- ''' , . [:::Z ". . : "::: :, .... :-:"...:•:;:;•":;::: ' =.... :".'.;:: . .. .Z . '' ....".". • ° ------ . .' >. BE I M.: LC ...J ' -J 00\1 ........g....e.. :, i LJ .-...:-'.::., ......... . ..•.-:;...;.--;,.::::-..:'. . -•'„ - ,,,,i , --.,, 0 ..........,, . , ..'.4 THE SCJITIf!....1ST 7 - - . r _ • --,'? (//':':: : _../ 7...77 , 3, 7 3 , .. ,./0.-............; ., ›. co ,.....:..... ,'-7. -. .-.....: ...'''." "''''' • - s• = .--t Y $7 ;., .:: . THENCE ki 1-- ' ..% 7.---i7: . 4, r. -... - -..- - / - - L.P.4175 0 F ORA I NAG t A ... ::-IENT -4 = ACO Ff1A CORNt7 ...- a./ ) j.. •• 1 ' OE )..-.....: : ifr ..4 • ...., I THENCE N 1 r' o 4 - E .1 • co . '''. ;..- fiks'iVir-r. • ''' c,0 vz,v „ r•-_,,A)14 ROD P_: - :1 L :.*: E ; •• ••.. - . k. :• .... :P *7- • •-•• • ' . i\'' ' -, < ELEY.•*27.5.. ; c. 0 <=, ... ';....i.i -NC• • ' 4 - z z z .6 , THENCE $ 881 E 1'1 5' , • 1 THE 9, • : w ROD FCR CORNER n - : .i HICIDIAY NO. 14 OG ' , .41"--' •-i , If. • c.ray.:. a • ...1 .-4 THENCE S 0'58'15' V A: - • • L.Li J -.° OF 448.0 FEET 7 .:c INC 11.76 ACRE. . •<' 195. ql 71' ! N 2'?",.9]. • Z CC \ 1 1 'n i-: • I — .4 t.D ("1 > I -. 3... = ,.._ , _ Z • I - • - -a . 7 . ! . ..c •:. 5 --: - I -.. -...: TIFF --. . , .....: .... k .' , .c A tn, i............ i‘; 3 ■ ,,, J • . , 71 i ., ' A N -. i 1 1 i :.., : 3 • . I • ,) ; L____ _, , . • • _ L _,. , , ,,.. .._,. . , ,,,,,,„. i Lr i , re,,,, A 0 I TI ON 1 ° -- /•tIT'LL "( '' ..! ... - I. . - S 1 '‘.1 : ' 5' ;. i J0.1. ' (To _ kzo, az CtIz -, : FUTURE , S4c- _:.' Oft, -, lit r . 1. ll IT E ---,?-- eX7r.:IS ION OF " • ;"'E' "r1/4..1, TARRA - •• 4 . • MICHAEL DRIvE ND 4• 0: i - L. , " *---:-..., - . ., . ____,,,,mc._ - - - -( ---4,.........w f'. 7 -/A 3. 1 7.)0 LL( C11111P1IC !CA • LI 1 0A-6 EDi CONTOUR INTZRVAL -..■..... MICHAEL DRIVE XISTLNG GRAVEL BASE IS INADEQUATE ,1150 LF of 31' B - B ASPHALT ROADWAY) j Pay Item Description Approx. Qty. Unit Unit Price Total Price 1 Grading & prepare subgrade 1 ; LS 35,000.00 35,000.00 2 Pulverize, mix, & compact 6" existing surface 4250 SY 33.00 $12,750.00 3 Cement or Lime for stabilization 65 TN S110.00 37,150.00 4 3" Type B Level -up HMAC 548 TN 366.00 336,168.00 5 3" Type D Surface I-LViAC 548 TN 367.00 336,716.00 6 6" reinforced concrete curb 2300 LF , S18.00 341,400.00 7 Three 10'x6' precast concrete box culvert 40 I LF $1,500.00 360,000.00 8 Two 4'x7' concrete headwall 2 EA S14,000.00 328,000.00 9 Hydromulch / seeding I 2500 i SY $1.00 $2,500.00 10 j Silt fence/Hay bale dikes for erosion control 1 1 LS $2,350.00 1 $2,350.00 11 j Rebuild Existing Driveways 1 8 EA' $1,000.00 $8,000.00 j I j Subtotall $240,034.00 l I Eng., Surveying' $36,005.10 Contingnecy (15 %) $36,005.10 TOTAL' $312,044.20 10A-7 11/13/98 MICHAEL DRIVE VATER IMPROVEMENTS j j 1 I I I ITEM NO.. DESCRIPTION UNIT (QUANTITY UNIT COST ' :. TOTAL COST 1 ' 8" C -900 DR -18 PVC WATER PIPE LF 1290 $17.50' 522,575.00 2 8" GATE VALVE & VALVE BOX EA 1 $600.00, 5600.00 3 1" WATER SERVICE EA 12 5400.00 $4,800.00 4 i FIRE HYDRANT ASSEMBLY EA 1 4 $1,350.00; 55,400.00 5 D.I. FITT1 1GS TON 1.5 52,800.00 54,200.00 6 2" BLOWOFF ASSEMBLY EA 1 52,300.00' 52,300.00 7 12" x 8" TAPPING SLEEVE & VALVE EA 1 $2,600.00. 52,600.00 8 ■ 8" x 6" TAPPING SLEEVE & VALVE EA 4 52,200.00; 58,800.00 9 1 CONNECT TO EXISTLNG SYSTEM EA 1 51,500.00' 51,500.00 10 I BORE FM 1938 LF 90 $100.00 59,000.00 11 TRENCH SAFETY 1 LF 1 1150 1 $1.501 $1,725.00 12 CONCRETE 1 CY 5 1 $110.00 1 5550.00 1 SUB- TOTAL! 564,050.00 ENG. & SURVEYPNG 59,607.50 15% CONTNGENCY' 59,607.50 TOTAL $83,265.00 10A - 11/13/98 MICHAEL DRIVE 'EWER IMPROVEMENTS ITEM NO. DESCRIPTION UNIT !QUANTITY UNIT COST TOTAL COST 1 8" SDR -35 PVC SEWER PIPE LF 1000 $26.00 $26,000.00 2 STD. 4' DIA. MANHOLE EA 1 S2,500.00 52,500.00 3 SHORT 4" SERVICE EA 6 5300.00 S1,800.00 4 j LONG 4" SERVICE EA j 6 1 5800.00 S4,800.00 5 CONNECT TO EXISTING SYSTEM EA 2 51,000.00 S2,000.00 6 j STD. CLEANOUT EA 2 5500.00 $1,000.00 7 i TRENCH SAFETY LF 100 $1.50 5150.00 8 EROSION CONTROL ! LS 1 52,500.00 52,500.00 9 ; EXTRA DEPTH FOR 4' DIA. MH VF 7 5250.00 51,750.00 SUB - TOTAL] 542,500.00 ENG. & SURVEYING1 56,375.00 15% CONTINGENCY 56,375.00 j I I t TOTAL , $55,250.00 1 0A - 11/13/98