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1998-10-06REGULAR CITY COUNCIL MEETING 667 NORTH CARROLL AVENUE SOUTHLAKE, TEXAS OCTOBER 6, 1998 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph Evans; Deputy Mayor Pro Tern Scott Martin. Members: Wayne Moffat, Ronnie Kendall, Debra Edmondson and Gary Fawks. STAFF PRESENT: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager; Shelli Siemer, Assistant to the City Manager; Lou Ann Heath, Director of Finance; Bob Whitehead, Director of Public Works; Kevin Hugrnan, Director of Community Services; Lauren Safranek, Director of Human Resources; Charles Thomas, Deputy Director of Public Works; Ron Harper, Deputy Director of Public Works; Dennis Killough, Planner; Stephanie Sarakaitis, Planner; Chuck Ewings, Assistant to the Public Works Director; Gary Gregg, Deputy Director of Public Safety, Police Services Division; Scan Leonard, Court Administrator; Shawn Poe, Capital Projects Coordinator; Wayne K. Olson, City Attomey; and, Sandra L. LeGrand, City Secretary. WORK SESSION: The work session began at 5:00 p.m., whereby Councilmembers and city staff members reviewed items on the agenda. The work session was video taped and a tape recording was made for future refurenee. The following items were discussed by Council and staff. Agenda Item #5-B, Ordinance No. 718, 1st reading, Granting a license to Metricom, Inc., for the installation of a wireless digital data communications radio network within certain portions of city rights-of-way. Councilmember Ronnie Kendall had questions regarding this ordinance. She stated she understood that the City revenue is based on the applicant's revenue, and asked if he had any idea what the income would be to the city. The applicant stated they look at the population of the City they are working with. Initial year sign up figures, based on previous markets they have been in, should be around 2%, going up to approximately 5% to 7% in the third and fourth years. On a 2% basis, we are looking at around $8,000 income to the city the first year, and between $21,000 and $25,000 in the tl~d and fourth years. He estimated the amount of light polls to be 130 and 140 polls in the square mile they are looking at. The boxes are the size of a size 10 men's shoe box. Councilmember Edmondson asked if the agreement deals with removal of the boxes. It was determined the ordinance should be amended prior to second reading, adding the verbiage regarding removal of the boxes. Agenda Item #5-C, Ordinance No. 714, Ist reading, Granting a franchise to Millennium Telcom, £.£.C. for the provision of cable television service within the city. Councilmember Ronnie Kendall offered her support and welcomed the competition to Southlake for this service. Regular City Council Meeting Minutes of October 6, 1998 Page 1 of 26 Agenda Item #5-1, Award of bid to Reynolds Asphalt and Construction, for the realignment of North Carroll Avenue at F.M. 1709. Mayor Stacy had questions regarding the beginning and ending of the construction zone. Ron Harper, Deputy Director of Public Works, stated construction will go 200' north of Ownby Drive and stop. Councilmember Edmondson commented that she would like verbiage added in the motion to be sure the contractor puts protective fencing around trees that are not being touched on the southern portion of the project. Agenda Item#5-G, Award of bid to Sharrock Electric, Inc., for the installation of a traffic signal at the intersection of F.M. 1709 and Shady Oaks Drive. Councilmember GatT Fawks had questions on the traffic signal at Shady Oaks Drive. He stated he continues to have concerns about the impact this will bring to the residents south of F.M. 1709 (Lake Crest and Timber Lakes subdivisions). He asked if it is necessary for this light to nm twenty-four hours a day. Mayor Stacy stated it is really a safety issue. Anytime you are traveling towards Grapevine, it is very easy to be hit in the rear. Councilmember Scott Martin stated what the City should do, is put the light in and when installed, work out the details based on the needs. Agenda Item #5-L, Ordinance No. 723, 1st reading, Amending Chapter 2, Article V, Section 2-216 through 2-223, of the Southlake City Code, relating to Southlake Youth Advisory Commission, changing the name, relating to appointments of the members, and relating to membership. Councilmember Ronnie Kendall stated now that the ordinance is being changed to allow the City Manager to make the appointments and changes in membership to SYAC, she would like to get a copy of the changes being made just to be informed. Agenda Item #5-R, Approval of FY 1998-99 Scope of Services Agreement with Northeast Tarrant Arts Council. Carolyn Sims, Director of the Arts Council was present to answer questions of Council. Cu~is Hawk stated Item #6 should be eliminated from the agreement as it has been taken care of in the Parks and Recreation area. Agenda Item #5-P, Approval of FY 1998-99 Scope of Services Agreement with GRACE. Councilmember Scott Martin introduced Tricia Woods, Executive Director of GRACE. Ms. Woods stated they applaud the Council for how they are rtmning their commtmity and thanked Councilmember Mart'm for his long time involvement. GRACE is introducing benchmarks this year for their three cities (Colleyville, Grapevine, and Southlake) and suggests the cities raise their fee 50 cents per capita. Mayor Stacy stated the Council has already approved the budget for this year however he suggested Council approve the addition of this agreement to $9,500. Agenda Item #5-X and #5-Y, Authorizing the Mayor to enter into a professional services agreement with David Schwarz and Urban Architecture for the design of Town Hall. Councilmember Ronnie Kendall asked for these items to be removed RegUlar City Council Meeting Minutes of October 6, 1998 Page 2 of 26 from the consent agenda as the Council is considering too much money for these services and she was not ready to approve the item without further information. She asked for comparisons with other architects as she is accountable to the taxpayers and wants to see the comparisons. Councilmember Gary Fawks agreed with Ms. Kendall. David Schwarz, architect, stated the City has not made clear what they want the building to be. He noted they are happy to agree with the fee for the project or budget. Mr. Schwarz stated he does not like percentages either and they were not at the point where they could enter into a fixed-fee contract. The work session ended at 6:00 p.m. REGULAR CITY COUNCIL MEETING Agenda Item #Ir Call to Order. Mayor Rick Stacy called the Regular City Council meeting to order at 6:10 p.m. and welcomed those in attendance to the meeting. Agenda Item #2-A~ Executive Session Mayor Rick Stacy advised the audience that the City Council wouM be going into executive session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.075, 551.076 to seek consultation with the City Attorney regarding pending and contemplated litigations, to deliberate the purchase, exchange, lease or sale of real property, a negotiated contract for a prospective gift or donation to the City, to deliberate the appointment and evaluation of public officials, to confer with one or more employees to receive information from or to question the employees, and to deliberate the deployment of specific occasions for implementation of security personnel or devices. Council adjourned into executive session at 6:10 p.m. Council returned to open session at 7:30 p.m. During this time flame, Curtis Hawk, City Manager, was surprised with a reception in his honor for serving as City Manager for the City of Southlake for ten (10) years. Former Mayor Gary Fickes and councilmembers were present to commend Mr. Hawk for a job well done. Agenda Item #2-B, Action Necessary/Executive Session Motion was made to approve the contract of sale with La_honda Peterson for $57,500 in Sutton Place. Motion: Kendall Second: Fawks Regular City Council Meeting Minutes of October 6, 1998 Page 3 of 26 Ayes: Kendall, Fawks, Moffat, Martin, Edmondson, Evans, Stacy Nays: None Approved: 7-0 vote Agenda Item #3, Invocation The Invocation was led by Mayor Pro Tern W. Ralph Evans. Agenda Item g4~ Mayor's Report Mayor Rick Stacy began the Mayor's Report by asking Mayor Pro Tern W. Ralph Evans to report on his recent trip to Toyoma, Japan. Mayor Pro Tern W. Ralph Evans stated he spent a wonderful four days in Toyoma, Japan, spending time with City Officials; he saw a new police ear and police motorcycle. He stated Toyoma is a town about 200 miles north to Tokyo. While in Toyoma, he said they were treated like royalty. They attended a festival in the town of 6,400 people. Evans commented they recently completed their new City Hall in Toyoma. Other items included: } October 7, 1998, at 7:00 p.m. Crime Control and Prevention District meeting. ~' October 11, 1998 from 5:30 to 7:00 p.m. Senator Kay Grainger will be speaking at the Stacy residence. Mayor Stacy said everyone is invited. ~' October 12, 1998, at 7:00 p.m. Park Board meeting. } October 13, 1998, at 6:00 p.m., A Special City Council will be held to discuss street failures, speed humps and other traffic calm'rog devices, private drives, and street related issues. ~ October 14, 1998, at 11:30 a.m. in the Senior Activity Center, the Mayor's Advisory Committee will meet for lunch and the monthly meeting. ~ October 15, 1998 at 7:30 a.m. Metroport Partnership meeting will be held at Solana Education Center. } October 17, 1998, will be a Keep Southlake Beautiful, "trash off' day. ~' October 23, 1998, is the weekend the Parks and Recreation Department will be hosting the annual Harvest Fest and Carnival, with a theme of"Make a Difference Day." For more information contact the Parks and Recreation Department. Regular City Council Meeting Minutes of October 6, 1998 Page 4 of 26 .Agenda Item g4-B~ City Manager's Report Curtis Hawk, City Manager, stated a delegation of Metroport Cities Partnership, made up of eight cities between Alliance Airport and DFW Airport, went to Austin on September 24, 1998 and made a presentation before the Texas Transportation Commission requesting funding for the portion of S.H. 114 that has not yet been approved. He said, "Even though you do not see construction of S.H. 114 now, they are acquiring right-of- way, and they are preparing construction plans. Construction has been set to begin in the fall of next year." Ron Harper, Deputy Director of Public Works, gave the Town Square Status Report as follows: TOWN SQUARE Progress continues on the infrastructure and commemial elements of this project. Central Avenue has been paved, the deceleration lane along F.M. 1709 has been completed and portions of Main Street have been paved. Six buildings are currently under construction. All buildings have had steel erected. Buildings lA and lB have had all the scaffolding removed and work continues on the interior systems in preparation for release to tenants for finish out. Elevators have been installed on both buildings, lA has had second floor windows installed and work is progressing on the first floor storefronts. Second floor windows are being installed on 2A. Buildings 5A and 5B have had the exterior flaming and sheathing installed. Stucco and brick work has begun on 5B. Both of these buildings have had mechanical, plumbing and electrical rough-in work substantially completed. Interior framing of both buildings is progressing. Building 4C has had first and second floor concrete poured. Rough-in of mechanical, plumbing and electrical systems is proceeding. Building 2C has had steel erected and first floor concrete poured. The second floor concrete will be poured on October 6 and 7. Curbs and sidewalks have been poured at the rear of lA. Work will begin on front sidewalks within the next several weeks. The application for the building permit for 5G has been submitted. The Landscape Administrator is finalizing species selection for the trees and plantings proposed for this project. The Developer plans on bringing forward an overall signage plan for this development. Some of the signage proposed for this project does not meet the current Sign Ordinance. The Developer has been informed that any variances must be approved by Council and was encouraged not to wait until the last minute for submittals. Staff was assured that variance submittal will be timely. These variances may be substantial enough that a special work session would be warranted. Once the submittal has been received, staff will provide more information. Regular City Council Meeting Minutes of October 6, 1998 Page 5 of 26 POST OFFICE SQUARE There were no changes from the last report for this phase of the project. The Developer does not expect to submit plans for P & Z and Council action until December. TOWN HALL Staff has been able to finalize the scope of services and fee negotiations with David Schwarz and Urban Architecture. Authorization for the Mayor to enter into contracts with these firms is on the Council agenda for this meeting. The attorneys are currently finalizing the actual legal contract language and no contract will be signed until our attorneys are comfortable with the final document. The Town Square grand opening is scheduled for March 20, 1999. In c0njunction with the grand opening, staff has hoped that the City would schedule the dedication of the Town Hall cornerstone. This dedication is a fairly involved activity which needs to be planned starting as soon as possible. Due to the visibility of this event, stall'would like to have Council members involved in the Planning. The selected Council members would work with Kevin Hugrnan, Tracy Southers, Shelli Siemer and Ron Harper to insure that the event is planned properly. At the September 15, 1998, City Council meeting, Council identified Mayor Stacy and Councilmember Debra Edmondson as representatives with a third to be named at a later time. Staff intends on bringing forward information relative to the hiring of the Construction Manager (General Contractor) for this project at the October 20, 1998 City Council meeting. A discussion of the role of the Construction Manager was included in the Construction Contracting Options Report provided to Council at the September 1, City Council meeting. Agenda Item g4-C, SPIN Report Jan Francis, SPIN #5 Representative, gave the report tonight noting SPIN #5 is located north of S.H. 114, between Kimball Avenue and White Chapel Boulevard. She recently had a SPIN meeting in which the citizens expressed concern over whether Dove Road should ever be widened as shown on the Thoroughfare Plan. She also had a citizen indicate concern about the potential selection of the location of a fire station in a residential area. Bob Whitehead, Director of Public Works, came to the meeting to address these concerns. Vickie Hess Miller, Fire Inspector, came to the meeting to explain the Fire Inspection Services available to residents free of charge. The meeting was extremely important and she thanked those city employees for attending the SPIN meeting. There are four meetings this month, including: SPIN gl, October 14, 1998, concerning a North White Chapel Boulevard problem; SPIN #8 will meet on the October 26, 1998 on the proposed Medical Center; SPIN #15 will be meeting on October 27, 1998, subject unknown at this time. There will be a meeting to discuss the old Food Lion building, by Four Peaks Development, which will be especially interesting to SPIN #gw, gl0, #14. She noted the SPIN Planning and Zoning Academy which will be held on November 10, in the City Council Chambers of City Hall. Regular City Council Meeting Minutes of October 6, 1998 Page 6 of 26 Agenda Item #6-A, Presentation from the Drug and Alcohol Awareness Committee Jackie Lawrence president of the Drag and Alcohol Awareness Committee, stated the Joint Drug and Alcohol Awareness Committee, created by the City Council and the C.I.S.D. Board of Trustees in September 1997, and was given one year to develop recommendations for the two governing bodies. The mission of the committee was to recommend programs, initiatives, and action plans focusing on the goal of reducing drag and alcohol abuse by the youth of Southlake. She stated the committee has worked hard over the past year to develop their recommendations. The committee presented their recommendations to the C.I.S.D. Board of Trustees on Monday, September 21, 1998. Dr. Elizabeth Rowland from C.I.S.D. reported on the student survey and addressed the parent surveys. A copy of the reports are hereby attached to the minutes of this meeting. Doug Strickland, CISD Board of Trustees, stated they attended seminars, read a lot of literature, had a lot of different speakers with experience in these areas, and the conclusion is that if we as a community wait until the children are older, it is too late. He stated, "We are going to put together a program that centers around a term called, "team leadership". This is a new idea in curriculum, adding they are going to start by talking to children in kindergarten. You talk to them about respect, respecting oneself and making good decisions. The C.I.S.D. intends to train teachers and instructors on the idea of "team leadership." Councilmember Debra Edmondson stated even though she joined the program very late, it has been a very rewarding experience and one she stated she is looking forward to continuing with. Ms. Edmondson listed the City recommendations, including: Teen Center, Job Fair for Teens, City Wide Drag Forums for parents and children; Night time volleyball tournaments; Easy accessibility of information and flyers which will be distributed throughout the city; and, cards listing the alcoholic beverage laws and penalties. Ms. Lawrence stated the committee supports Council Resolution No. 98-68, naming new members to the committee and continuing the program. Agenda Item #5~ Consent Agenda Mayor Stacy stated this is the time of the evening when Council votes on several items at the one time. He informed citizens present of the procedure Council follows in voting on the "consent agenda" and asked if anyone had any comments or opposition to express regarding any items listed in this section of the agenda. Mayor Stacy read the consent agenda items into the record: 5-A. Approval of the Minutes of the Regular City Council meeting held on September 15, 1998. Regular City Council Meeting Minutes of October 6, 1998 Page 7 of 26 5-Io 5-O° Ordinance No. 718, 1st reading, Granting a license to Metricom, Inc., for the installation of a wireless digital data communications radio network within certain portions of City fights-of-way. Ordinance No. 714, 1~t reading, Granting a fi.anchise to Millemfium Telcom, L.L.C. for the provision of cable television service with'm the city. Ordinance No. 719, 1st reading, Amending Chapter 10, Article III, Section 10-81, of the Southlake City Code, providing changes to regulate food manager. certification and food handler training. Approve City Manager's appointment of Kevin Hugman as Director of Community Services. Ordinance No. 716, 1st reading, Establishing a Library Board. Award of bid to Sharrock Electric, Inc., for the installation of a traffic signal at the intersection of F.M. 1709 and Shady Oaks. Request for sign variance for a special purpose sign for Southlake Newcomers Club. Award of bid to Reynolds Asphalt and Construction, for the realignment of North Carroll Avenue at F.M. 1709. Authorize the Mayor to enter into a professional services agreement with Cheatham and Associates for the engineering and design of North White Chapel Boulevard, fi.om the county line to Lake Grapevine. Award of bid to Saber Development Corporation for the extension of sanitary sewer to the Sabre Building in the MTP-IBM Addition No. 1. Ordinance No. 723, 1st reading, Amending Chapter 2, Article V, Section 2-216 through 2-223 of the Southlake City Code, relating to Southlake Youth Advisory Commission, changing the name, relating to appointments of the members, and relating to membership. Award of bid to McWilliams Enterprises, Inc., for Bid Package #3 (facilities) for Bicentennial Park Expansion Phase FI. Approve the revised Parks and Recreation Deparlment Donation Policy, providing for the donation of trees as a memorial. Approve the Park Board recommendation to name Bicentennial Park loop road "Bicentennial Drive." Regular City Council Meeting Minutes of October 6, 1998 Page 8 of 26 5-P. Approval of FY 1998-99 Scope of Services Agreement with G.R.A.C.E. 5-Q. Approval of FY 1998-99 Scope of Services Agreement with Lake Cities Community Band. 5-R. Approval of FY 1998-99 Scope of Services Agreement with Northeast Tarrant Arts Council. 5-S. Approve Ethics Statements for City-sponsored youth recreation programs. 5-T. ZA 98-099, Plat Revision for Proposed Lot 3R, Block B, Hart Industrial Park. 5-U. Ordinance No. 721, 1st reading, Changing the street name of Rainbow Drive to Rainbow Street and Windsor Drive to Chatham Court. 5-V. Authorization to advertise for bids for the repair of concrete pavement on Creekway Bend in Timarron, Phase I. 5-W. ZA 98-100, Plat Revision for Proposed Lots 5R1 and 5R2, Block D, Commerce Business Park. 5-X. Removed fi.om consent agenda. 5-Y. Removed fi.om consent agenda 8-A. Ordinance No. 480-BB, 1st reading, Impervious Coverage. Ordinance No. 722, 1st reading, Authorizing the Issuance of $4,275,000 City of Southlake Tax Notes, Series 1998, and considering all matters incidental and related to the issuance. Motion was made to approve consent agenda item #5-A, m'mutes of the City Council meeting of September 15, 1998 as amended; #5-B, setting the public hearing for October 20, 1998; #5-C, setting the public hearing for October 20, 1998; #5-D, setting the public hearing for October 20, 1998; #5-E, #5-F, setting the public hearing for October 20, 1998; #5-G, #5-H, 85-1, noting the applicants requirement to preserve and protect the trees at the southern portion of the property; #5-J, #5-K, #5-L. setting the public hearing for October 20, 1998; #5-M; #5-N; #5-0; #5-P, mending the contract with GRACE, amending the contract amount to be a formula calculated at fifty cents per capita; #5-Q, #5-R, eliminating item #6, under section 1; #5-S, #5-T, #5-U, setting the public hearing for October 20, 1998; #5-V, #5-W, #8-A, and #8-B. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Kendall, Mo#fat, Edmondson, Stacy Nays: None (Mayor Stacy indicated he voted in favor of all items, voting nay on #8-A) Regular City Council Meeting Minutes of October 6, 1998 Page 9 of 26 Approved: 7-0 vote ADDITIONAL INFORMATION REGARDING CONSENT AGENDA ITEMS 5-A. Approval of the Minutes of the Regular City Council meeting held on September 15, 1998. The minutes were approved as mended by the City Council. Ordinance No. 718, ist reading, Granting a license to Metricom, Inc., for the installation of a wireless digital data communications radio network within certain portions of City rights-of-way. Metricom, Inc., is a wireless carrier that provides both mobile information access and Intemet services in one package called Ricochet. Metricom is in the process of building their information network in the Dallas/Fort Forth metroplex and has approached about 42 cities in the area (including Southlake) to acquire the use of the public rights-of-way for installation of small radio transceivers on existing utility and light poles. Metricom has proposed placement of the shoe-box size transceivers on light poles within the community, using the photocell on the pole as a constant source of power. The total installation time is estimated at 15-20 minutes each. The City attorneys have negotiated a right-of-way use agreement, rather than a standard franchise agreement, with Metrieom, working from the model Mefficom has negotiated with other cities. Metricom has agreed to all of the changes to the model as recommended by our city attorneys. Ordinance No. 714, 1st reading, Granting a franchise to Millennium Telcom, L.L.C. for the provision of cable television service within the city. Millennium is a corporation formed in April of this year, headquartered in Deuison. It was formed to provide voice, video, and data to subscribers in various portions of Tarrant, Denton, and Parker counties. The corporation is partially owned by Value Choice, Inc., a wholly owned subsidiary of Tri-County Election Cooperative. A copy of the memorandum dated October 2, 1998, from Shana Yelverton, Assistant City Manager, is hereby attached to the minutes of the meeting. 5~D. Ordinance No. 719, 1st reading, Amending Chapter 10, Article III, Section 10-81, of the Southlake City Code, providing changes to regulate food manager certification and food handler training. In consideration of the numerous eating establishments that are currently within our community, and the distinct possibility of future restaurants, staff feels that it is important to work with the Tarrant County Health Department in establishing requirements that must be met by food handlers. The ordinance will regulate any and all food handlers and designate the Tarrant County Health Department Director as our health authority who will be in charge of implementing all regulations contained in the ordinance. Staff will also monitor all of these areas with our current Code Enforcement employees. Regular City Council Meeting Minutes of October 6, 1998 Page 10 of 26 5~G. 5-1. Approve City Manager's appointment of Kevin Hugman as Director of Community Services. As discussed during the budget process, it is the intention of the City Manager to expand the Parks and Recreation Department to include Library Services and the existing Community Services Division into a Community Services Department. Consolidating these operations under one umbrella will ensure efficient management of resources in much the same way as our DPS concept does and provides a mechanism to immediately begin the administration processes necessary to develop our library program. Ordinance No. 716, Ist reading, Establishing a Library Board. With the recent plans to construct a library in the Town Hall, establishment of a Library Board will help us to begin planning for the type of facility needed and desired by the residents. In creatiag this ordinance, staff reviewed ordinances regarding Library Boards from the following cities: Grapevine, Keller, Denton, North Richland Hills and Fort Worth. This board needs to be formed soon to begin the tasks of facility and program planning. Award of bid to Sharrock Electric, Inc., for the installation of a traffic signal at Shady Oaks Drive and F.M. 1709. A warrant analysis conducted by Lee Engineering of the intersection of Shady Oaks and F.M. 1709 substantially indicates that a traffic signal is warranted. This proposed signal should alleviate congestion associated with traffic traveling to Durham Elementary located on Shady Oaks. Low bidder for this project is Sharrock Electric, Inc., with a bid of $82,357.20. The low bid is significantly lower than the $100,000 provided in the CIP budget to fund this project. Request for sign variance for a special purpose sign for Southlake Newcomers Club. In the last two weeks two requests for Special Purpose Signs have been received. In the process of changing from Freestanding Signs to Ground Signs it seems that there was an oversight in considering the particular needs of the Special Purpose Signs. Typically these signs advertise a special event that is a fund raiser intended to benefit the community. In order to convey what the benefit is for and where to go for information, a four square foot sign is inadequate. Staff suggests the City Council draw up an ordinance amending Section 21-C of Ordinance No. 704 with these provisions. Award of bid to Reynolds Asphalt and Construction for the Realignment of North Carroll Avenue at F.M. 1709. On September 1, 1998, City Council authorized staff to advertise for bids for the realignment of North Carroll Avenue at F.M. 1709. Three bids were received for this project. The low bidder for the project is Reynolds Asphalt and Construction with a bid of $820,375.10. The project will include the construction of a four-lane boulevard section, relocation of a water line, construction of an underground drainage system and relocation of the existing traffic signal at F.M. 1709. Regular City Council Meeting Minutes of October 6, 1998 Page I1 of 26 Authorize the Mayor to enter into a professional services agreement with Cheatham and Associates for the engineering and design of North tVhite Chapel Boulevard from the county line to Lake Grapevine. The construction plans for North White Chapel Boulevard from Dove Street to the Denton County line have previously been prepared and Tarrant County crews are currently reconstructing tkis section of North White Chapel Boulevard. The design and preparation of construction plans and specifications for the remainder of North White Chapel Boulevard fi.om the county line to Lake Grapevine is the scope of this professional services agreement. The construction plans will include a pavement width for North White Chapel Boulevard of 22' except along the frontage of Bob Jones Park, where the pavement width will be 34' wide to accommodate a continuous left turn lane for access into the park. This section of the roadway is very flat and experiences some drainage problems with stormwater runoff. The City staff is of the opinion that the recent engineering and surveying work done by Cheatham and Associates in Bob Jones Park and the 24" water line in North White Chapel Boulevard makes them the logical choice to prepare these plans. Cheatham's recent work should help them expedite the preparation of plans and also give them increased insight into the drainage needs in this area. Currently $340,000 is appropriated in the FY 1998-99 CIP budget. The up-to-date estimate for construction is $360,000. The engineering fee for these services is $32,850. The mount appropriated in the FY 1998-99 CI~ budget will be revised to $400,000, which will aeconnt for the engineering, construction and ennstmetion testing. Award of bid to Saber Development Corporation for the extension of sanitary sewer to the Sabre Building in the MTP-IBM Addition No. 1. With the installation of a 12-inch water line within the Kirkwood Addition, and the completion of the N-1 sewer line and TRA lif~ station, the City now has the ability to provide these services to that facility. With the connection of sanitary sewer, the City can begin water and sewer service to the facility at the same time and prevent any confusion for Trophy Club MUD on billing a single service. Low bidder for this project is Saber Development Corporation with a bid of $21,700. The estimated cost for the sewer connection is approximately $20,000. The low bidder for this project is $1,700 above the estimated amount. Funding is provided for this project from the Wastewater Utility Fund. Ordinance No. 723, 1st reading, Amending Chapter 2, Article F, Section 2-216 through 2-223, of the Southlake City Code, relating to Southlake Youth Advisory Commission, changing the name, relating to appointments of the members, and relating to membership. Ordinance No. 723 will amend the Southlake City Code to reflect the processes and objectives of the youth involved in SYAC. Changes include: A more suitable name that embodies the increased scope of responsibilities; Project appointments and assignments will change from the City Council to the City Manager; and, Due to the increased interest by students of the community, membership requirements are changed to eliminate the restrictions on the number of members from each grade level. Regular City Council Meeting Minutes of October 6, 1998 Page 12 of 26 5-0. 5-Q. Award of bid to McgYilliams Enterprises, Inc., for Bid Package #3 (Facilities)for Bicentennial Park Expansion Phase II. McWilliams Enterprises, Inc., submitted the low bid of $443,259 for construction of the tennis pro shop and restroom/stomge facility. Approve the Revised Park~ and Recreation Department Donation Policy providing for the donation of trees as a memorial. The concept of this idea is to allow individuals, businesses, or organizations to donate trees to the planted in City parks as a memorial to a loved one. In reviewing the existing Donation Policy, staff felt it would be appropriate to incorporate such a program under this policy, with some minor additions. The Park Board recommended approval of the revised policy at its September 14, 1998 meeting. Approve the Park Board recommendation to name Bicentennial Park loop road "Bicentennial Drive." With the expansion of Bicentennial Park Phase II, which will include additional park facilities, nam'rog the loop is appropriate in order to properly address those facilities. Since the facilities will be located some distance from North White Chapel, an address with this street name will be confusing to Department of Public Safety personnel who may have to respond to an emergency. By naming the loop road, staff can create street addresses that provide a better location description to emergency personnel, as well as the public at large. The Park Board recommended naming the loop road "Bicentennial Drive." The loop road will eventually be the only drive in Bicentennial Park since the White Chapel driveway will go away with future park development in that area. Approval of FY1998-99 Scope of Services Agreement for G.R.A.C.E. The annual budget allocated funds for GRACE in exchange for the provision of services by that organization. The agreement outlines those services which will be provided to the citizens of Southlake by GRACE. The terms of the agreement is for one year commencing October 1, 1998. During the consent agenda, Council approved amending the contract amount to be a formula calculated at fifty cents per capita. Scope of Services Agreement with Lake Cities Community Band. The Fiscal Year 1998-99 Annual Budget allocated $4,000 for the Lake Cities Community Band in exchange for the provision of services by that organization. This scope of services agreement outlines those services which will be provided to the citizens 0f Southlake by the band. The term of the agreement is for one year commencing October 1, 1998. Approval of FY 1998-99 Scope of Services Agreement with Northeast Tarrant Arts Council. (NETAC). The Fiscal Year 1998-99 Annual Budget allocated $4,500 for NETAC in exchange for the provision of services by that organization. This scope of services agreement outlines those services which will be provided Regular City Council Meeting Minutes of October 6, 1998 Page 13 of 26 5-8. to the citizens of Southlake by NETAC. The term of the agreement is for one year commencing October 1, 1998. Approve Ethics Statements for City sponsored Youth Recreation Programs. Recreation Supervisor Kathy Schaeffer drafted these statements as a means of emphasizing to participants the City's philosophy regarding our recreation programs. Other cities have also begun to take this approach in an effort to reduce un-sportsmanlike conduct by participants in youth sports leagues. The statements are for the in-line hockey league, but it is staff's desire to incorporate these statements into the other City-sponsored sports leagues as well. ZA 98-099, Plat Revision for Lot 3R, Block B, Hart Industrial Park. The Plat Revision for proposed Lot 3R, Block B, Hart Industrial Park, being a revision of Lots 3,4, and 5, Block B, and Hart Court of Hart Industrial Park, an addition to the City of Southlake. Zoning: "I-1" Light Industrial District. Owner: Exchange Boulevard II, Inc. Ordinance No. 721, Ist reading, Changing the street names of Rainbow Drive to Rainbow Street and Windsor Drive to Chatham Court. Paul Spain of Terra Companies has requested the street names of Rainbow Drive and Windsor Drive, located in Cambridge Place Addition, to Rainbow Street and Chatham Court, respectively. The plat for Cambridge Place Phase I and the proposed plat for Phase II are inconsistent concerning the names of these two streets. Additionally, Windsor Drive is being changed, as there is another street within the City with a similar name. This proposed ordinance allows for these clarifications. Authorization to advertise for bids for the repair of concrete pavement on Creekway Bend in Timarron, Phase/. A copy of the memorandum fi-om Bob Whitehead, Director of Public Works, dated, October 2, 1998, giving the background of this project is hereby attached to the minutes of this meeting. ZA 98-100, Plat Revision of the proposed Lots 5R1 and 5R2, Block D, Commerce Business Park. Plat Revision of the proposed Lots 5RI and 5R2, Block D, Commerce Business Park, being a revision of Lot 5, Block D, Commerce Business Park, an addition to the City of Southlake. Current zoning is "I-l" Light Industrial District. Owner: SLJ Commerce/Exchange Ltd. Ordinance No. 480-BB, Ist reading, Revising Certain Maximum Lot Coverage Requirements and Establishing Maximum Impervious Coverage Requirements. The ordinance reflects the final recommendations of the Impervious Coverage Work Group and the Planning and Zoning Commission. A copy of the memorandum fi-om the Zoning Administrator, Karen Gandy, dated September 10, 1998 is hereby attached to the minutes of this meeting. Ordinance No. 722, ist reading, Authorizing the Issuance of Tax Notes, Series 1998. The Southlake Crime Control and Prevention District Plan and Budget Regular City Council Meeting Minutes of October 6, 1998 Page 14 of 26 adopted in September 1997 outlined strategies to address public safety issues. In order to proceed quickly to purchase land, it is necessary to have funds on hand and available. Staff is recommending a $4.275 million tax note to be issued by the City, which will provide $4.2 million for land and $75,000 for accrued interest, underwriters' discount and issuance costs. The tax note will be dated October 15, with a five year payout schedule. The Crime Control District will repay the annual debt service with Crime Control District sales tax collected in subsequent years. The most recent estimate of Crime Control District sales tax over its initial five year period is $8.7 million. Agenda Item #5-X~ and #5-Y~ Authorize the Mayor to enter into a professional services agreements with David Schwarz Architectual Services and Urban Architectures for the Design of Town HaH Curtis Hawk City Manager, stated the City Council authorized staff to negotiate a contract with Urban Architecture and David Schwarz/Architectural Services for design services for the Town Hall. Selecting the two finns for this project will ensure Town Hall is architecturally designed and developed to fit into the overall design structure of Town Square. Schwarz Associates' primary involvement in the Town Hall project will be to use their expertise to design the buildings' exterior appearance and the interior public areas. Schwarz' involvement will ensure the continuity of the vision of Town Hall in Town Square as it develops and will give the City a unique facility that will preserve our contribution to future generations. Ron Harper has been working with the two finns to refine their scope of services and contract documents. The total architectural and engineering fees for this project represent 12.6% of the estimated cost ($710,000-Urban + $550,000 Schwarz). A typical fee for this type of project using a single architectural firm ranges from 10% to 13% of construction costs. These fees are actually within this range despite the previous discussions that using two firms may increase the costs because different portions of the project have some overlapping responsibilities. Michael Murry, Urban Architecture, stated the next step is to move into the design stage. He stated the City needs to decide what. kind of building they want and what kind of building they can afford. Mayor Stacy asked which Councilmembers are willing to work with the architectures and bring back a recommendation to the next City Council meeting? Councilmembers Ronnie Kendall and Scott Martin agreed to work with the Mayor and staffon this issue. Curtis Hawk stated, "The City is going to have to hire a construction manager to keep the project on tract." Councilmember Scott Martin stated, "We need to pay attention to two other items: 1) we do not have money in excess of $10 million dollars budgeted, so we need to deal with the budget and how we will pay for the expenditure of funds for the services as well as the building itself, if we have never budgeted the funds for professional services. It is not like it is $10,000 we can fred here and there; $1.3 million is a large amount of money and Regular City Council Meeting Minutes of October 6, 1998 Page 15 of 26 we have to be accountable for that money. So I think we need to deal with that. This is a surprise to me. I always end up being surprised when projects come forward and we get an estimate of the cost and find that it does not include engineering and professional services." Mayor Stacy commented that the estimate of costs was a calculated thing, like the City Manager said earlier, at $125 per foot. Curtis Hawk said, "It has been along time ago, over a year now, when the TIF Board which includes City Council, met to discuss the amount of money included in the projects. The discussions were made at that time that the start up fees which would include the cost for the architect, the construction manager, and even our current project manager's salary and a couple of inspectors, would be reimbursable as a start up cost with the TIF. The way it was envisioned to pay for this is we have a $10 million dollar construction project. But we recognize that when we start the project we will not sell all those bonds at once. What we would do is, issue those bonds in increments and that money would be used in the initial stages to pay those architectural fees and project manager fees and anything to start that building up. But ultimately the revenues generated by the TIF would be sufficient by the time we get two to three years down the road in this project, to pay for the bonds necessary to pay for those additional costs. That has been the plan from the beginning." Councilmember Martin stated he realizes that is the plan but the reality can be quite different. Mr. Martin said, "When we started the plan we had CISD participating at 100% and now they are participating at 0%. The point about the budget is now we have included a library, with this facility; it will increase the cost substantially. Since we have made that commitment I have been seriously bothered by our ability to perform financially in the TIF given the conditions that now exist by no participation by the school district." Martin stated, "I want to see a reconciliation of these concerns before we start spending money that was never allocated and that was not shown in the budget (he stated he may have missed it)." He stated he did consult very briefly with the Finance Director and the general statement was that "no, we never budgeted that". If we can find it some place in the budget, he will yield on that issue. He stated he is the one that says we need to hire the good professionals. Motion was made to authorize the Mayor and the committee to come forward with an architectural selection at a 10% to 12% fee. Motion: Moffat Second: Evans Ayes: Moffat, Evans, Fawks, Kendall, Martin, Edmondson, Stacy Nays: None Approved: 7-0 vote Agenda Item #6, Public Forum Regular City Council Meeting Minutes of October 6, 1998 Page 16 of 26 Mayor Stacy announced that this item is placed on the agenda to give anyone in the audience an oppommity to address Council about anything that is not on the current meeting agenda and asked if anyone in the audience would like to speak. He also stated if anyone was present to speak concerning an item on the agenda, to wait until the item was considered. Rick Garrett, 620 Byron Nelson Parkway, Southlake. Mr. Garrett expressed his concerns and disappointment with the reconstruction of Byron Nelson Parkway. He stated he met with Greg Last and staff and he was told the road would not be moved closer to his house. He stated Curtis Hawk and Run Harper told him the same thing. He commented on a letter mailed to the City from Todd Jensen of Carter and Burgess regarding the Byron Nelson Parkway. He stated he wanted the City to hold Timarron to the landscaping agreement they promised to him. Tim Simmons, 610 Byron Nelson Parkway, Southlake. Mr. Simmons stated they have lived in Timarron for six months. He stated they to were disappointed with the reconstruction of Byron Nelson Parkway. He thanked Councilmember Ronnie Kendall and Shawn Poe, Capital Projects Coordinator, for their concerns. Mr. Simmons noted they do not contest the reconstruction of the road, they are concerned for their safety and believe that they are in danger while getting in and out of their driveway. Mr. Simmons stated that Shawn Poe said verbally that he sees what they are referring to in getting in and out of their driveway. Mr. Simmons stated he does not want to take legal action but he wants it be safe in getting in and out of his driveway. Bill Spivey, 1520, Randol Mill Road, Southake. Mr. Spivey referenced the Sign Ordinance and noted he feels there is a double standard with the enforcement of the Sign Ordinance regarding garage sale signs. He stated he feels "garage sales" are the greatest example of recycling and a good thing for the community. Mr. Spivey stated a "Southlake Independent Landowners Association" is being formed giving the land owners a forum in which to bring their problems forward since they are not members in a homeowners association. "SILO" as it will be called is open to anyone who lives on property not in a subdivision. Janice Spivey, 1520 Randol Mill Road, Southlake. Mrs. Spivey stated, "The city is not fair." Everytime she has a garage sale, the signs are pulled up and no one knows she is having the sale. Pattie Minder, 223 Eastwood Drive, Southlake. Mrs. Minder, SPIN #8 Representative, stated she will not be present for the next City Council meeting and wants the City Council to know that her subdivision is in support of the design of the Miron water tower. She stated the neighbors have been meeting on this issue and Woodland Heights residents are neutral on this issue. She asked the City Council to make a wise choice that will benefit everyone. Couneilmember Debra Edmondson stated on October 12, 1998 at 7:00 p.m. at the Senior Activity Center, a meeting will be held to discuss alternate ideas for the paint scheme on Regular City Council Meeting Minutes of October 6, 1998 Page 17 of 26 the water tower. Bob Whitehead and the architects will be available to answer questions and discuss this matter further. Kenneth Horne, Ashmore Court, Southlake. Mr. Home came before the City Council with concerns about the youth centers and fire stations being planned in the city. He noted there are so many kids in his area of the City that need a teen center. Councilmember Ronnie Kendall responded stating that what the SPDC and Park Board decided during their joint meeting was to put on their priority list two things: to acquire more land in general with the emphasis on purchasing park land on the southwest sector of the city and the southeast sector of the city and separate from that is having a teen center. Because of a tight budget, it is being considered to place in the Teen Center in Bicentennial Park, which is in the central part of the city. Curtis Hawk, stated regarding the fire department, "We are looking at two fire stations on the south side along F.M. 1709, one on the east and one on the west, and another station on the north side of the city." Mr. Home asked what his neighborhood could do to help with the teen center. It was suggested he leave his name with Kevin Hugman, Director of Community Services. Council adjourned for recess at 9:55 p.m. Council returned to open session at 10:10 p.m. Agenda Item #7-A, ZA 98-058~ Site Plan for French Square Office Complex ZA 98-058, Site Plan for French Square Office Complex, on property legally described as Tract 5E situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 6.1441 acres. Current zoning is "S-P-2" Generalized Site Plan District with "O-1" Office District uses. Owner and Applicant: David L. Ford. Stephanie Sarakaitis, Planner, presented this item, stating five (5) notices were sent to property owners within the 200' notification area and no written responses have been received. The City Council tabled this item on August 18, 1998, September 1, 1998 and September 15, 1998. The applicant has met all requirements listed in the Site Plan Review Summary No. 1, dated July 31, 1998, and Site Plan Review Summary No. 2, dated August 28, 1998, with the exception of those listed in Site Plan Review Summary No. 3, dated October 2, 1998. John Levitt, Levitt Engineers, 726 Commerce Street, Suite 104, Southlake. Mr. Levitt stated he is present on behalf of the owner David Ford. Mr. Levitt explained changes on the Site Plan since it was presented last to City Council. He noted the buildings are larger because the stair wells are enclosed. He referenced the Site Plan Review Summary No. 3, dated October 2, 1998, in item g4, parking spaces, asking if they can be approved as shown on the plan. He noted they have shown 214 parking spaces and 207 parking Regular City Council Meeting Minutes of October 6, 1998 Page 18 of 26 spaces are required. Levitt stated he understands that if they do lease to medical users, they will adjust the parking spaces accordingly. A discussion was held regarding the 56" tree and Mr. Levitt was asked if he could save the large tree. Mr. Levitt stated he could not save the tree because of the location and the elevation of the area. PUBLIC HEARING: No comments were received during the public hearing. Motion was made to approve the Site Plan for French Square Office Complex, subject to the Plat Review Surmmary No. 2, dated October 2, 1998; allowing parking as shown (Item g4a); deleting Item #4c (loading spaces); deleting Item #9 (screening device); eliminating the 5' utility easement (Item #13e); and allowing Item #5 (bufferyards) as proposed. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Kendall, Moffat, Edmondson, Stacy Nays: None Approved: 7-0 vote Agenda Item #7-B, ZA 98-083, Plat Showing of Lots 12, 13, and 14, O.W. Knight No. 899 Addition ZA 98-083, Plat Showing of Lots 12, 13, and 14, O. W. Knight No. 899 Addition, on property legally described as Tract SE, situated in the Obediah W. Kn/ght Survey, Abstract No. 899, and being approximately 6.1441 acres. Current zoning is "S-P-2" Generalized Site Plan District with "O-1" Office District uses. Owner and Apphcant: 1709 Joint Venture Partners. Stephanie Sarakaitis, Planner, noted five (5) notices were sent to property owners within the 200' notification area and no written responses were received. John Levitt, Levitt Engineers, 726 Commerce Street, Suite 104, Southlake. Mr. Levitt stated he is present representing the owners and that they have no problems with the Summary Review Letter #2. Councilmember Gary Fawks had questions on the subdivision of this plat and asked if the bufferyards were provided for the new lots. Motion was made to approve ZA 98-083, Plat Showing, subject to the Plat Review Summary No. 3, dated October 2, 1998; acknowledging the applicant's agreement to comply with all items; and acknowledging the fact that item g4b, utility easement along the south and west as well as the east boundaries, are not going to be dedicated. Motion: Martin Second: Evans Ayes: Martin, Evans, Edmondson, Fawks, Kendall, Moffat, Stacy Regular City Council Meeting Minutes of October 6, 1998 Page 19 of 26 Nays: None Approved: 7-0 vote Agenda Item #7-A~ Continued Motion was made to reconsider Agenda Item #7-A. Motion: Fawks Second: Evans Ayes: Fawks, Evans, Edmondson, Kendall, Moffat, Martin, Stacy Nays: None Approved: 7-0 vote (to reconsider Item #7-A) Motion was made pursuant to the clarification as pointed out by Councilmember Gary Fawks, to amend the previous motion to include the addition of the waiving of the requirement of Item #5 from the staff letter and allowing the plantings as shown on the drawings and on the bufferyard charts. Motion: Martin Second: Fawks Ayes: Martin, Fawks, Kendall, Moffat, Edmondson, Evans, Stacy Nays: None Approved: 7-0 vote Agenda Item #7-C, Ordinance No. 480-290, 2nd reading (ZA 98-094)~ Gateway Plaza Ordinance No. 480-290, 2"d reading, (ZA 98-094), Rezoning and Concept Plan for Gateway Plaza on property legally described as Lots 1 through 14, Block E; Lots 20 through 22, Block E; Lot 31 and a portion of Lot 32, Block E; Lots 1 through 6, Block D; a public alley, and the following dedicated public rights-of-way; Austin Place, Oak Knolls Drive; Gatewood Lane and Norcross Road, all being a part of Oak Knolls Lakeview Addition, an addition to the City of Southlake, Tarrant County, Texas, acenrding to the plat recorded in Volume 388-W, Page 51, Plat Records, Tm'rant County, Texas; Lot 30R, Block E, Oak Knolls Lakeview Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-183, Page 40, Plat Records, Tan'ant County, Texas; Lots IA, lB, 2, 3A, 3B1, 4, 5A, and 5B, Block A, and a public alley, all being a part of Oak Knolls Business Park, an addition to the City of Southlake, Tract 6B, W.E. Mayfield Subdivision, according to the plat recorded in Volume 388-C, Page 4, Plat Records, Tarrant County, Texas, and Tracts 3, 3B, 3C, 3E, 8, and 8B, situated in the Thomas Easter Survey, Abstract No. 474, and being approximately 42.21 acres. Current zoning is "AG" Agricultural District; "SF-1A" Single Family Residential District; and "O-1" Office District. Requested Zoning is "S-P- 2" Generalized Site Plan District with "C-3" General Commercial District uses. Applicant: Lincoln Property Company. Owner: Southake Properties, Inc.; Shirley A. McCarty; John Michael Tare; Victor L. Leighton; Carlow E. Don'is; Thomas C. and Nancy C. Reilly; Cindy Jane Suski; James H. Saunders; Mary Louise Albano; Peter and Kristine Johnson; Eugene and Francis A. Bump; Mary Hutchison; Charles Wood; Dennis Carpenter; and Kevin Lawrence Marks. Regular City Council Meeting Minutes of October 6, 1998 Page 20 of 26 Stephanie Sarakaitis, Planner, noted thirty-six (36) notices were sent to property owners within the 200' notification area and six (6) written responses were received from: Cecil Yates, Route 1, Box 283-1, Canton, Texas, undecided; Peter and Kristine Johnson, 2721 Oak Knoll Drive, $outhlake, in favor; James H. Saunders, 2701 Oak Knoll Drive, Southlake, in favor; Eugene K Bumps, 121 Austin Place, Southlake, in favor; Thomas C. Reilly, 120 Austin Place, Southlake, in favor; Cindy Jane $uski, 175 Gatewood Lane, Southlake, in favor. A petition was received from the residents of the Oak Knolls Lakeview Addition in favor of the rezoning. Terry Wilkinson, 930 Park View, Southlake. Mr. Wilkinson explained the changes that have made since the last meeting. Robert Dozier, Lincoln Property Company. Mr. Dozier stated the restaurant on the comer (Building #13) will be a nice sit-down restaurant. Mayor Stacy commented that parking is a concern for the restaurant. Councilmember Gary Fawks stated he had questions about the awnings. The applicant agreed they would use canvass awnings. PUBLIC HEARING: Kenneth Home, 1213 Ashmore Court, Southlake. Mr. Home asked why the City Council was pressing the issue of the color of the stone? Mr. Home commented, "It is still Texas, and the light stone looks beautiful. The light stone would be unique to Southlake, then we aren't just the same brick as the Winn Dixie Markets. Council needs to let the original design stand." Mrs. Bump, 121 Austin Place, Southlake. Mrs. Bump stated she has lived in Southlake for thirty plus years and this plan is beautiful. She likes the color of the brick. Margaret Wood, 2650 Oak Wood Drive, Southlake. Ms. Wood stated she thinks working together we can have a quality Gateway mall in our city. She thinks it is good to bring something that is typical of our area instead of having something that is typical of another area. Councilmember Gary Fawks asked the developers to commit to not using the standing metal seam roofs. Motion was made to approve ZA 98-094, subject to the Concept Plan Review Summary No. 3, dated October 2, 1998; and the applicants response letter dated October 2, 1998, with the following exceptions: Outside storage will comply with the future ordinance approved by the City Council; Building 8 shall constitute 60% brick; Impervious coverage in the entire site will not exceed 80%; Regular City Council Meeting Minutes of October 6, 1998 Page 21 of 26 If metal awnings are used, they will be limited to 10% of the linear footage of the entire perimeter of the center; Primary roofing materials on visible portions may not be standing metal seam; Building 13 to be contained in its own lot and to allow single story O-1 uses only or sit-down restaurant with table service within the same pavement envelope; The developer will transplant existing native trees specifically tagged by the landscape administrator (credits will be evaluated at the time of Site Plan); No more than 2 fast food drive-through windows allowed, except for Building #13, if it is a bank, and, Subject to the Planning and Zoning Commission and City Councils previous recommendations. Motion: Kendall Second: Fawks Ayes: Kendall, Fawks, Moffat, Martin, Edmondson, Evans, Stacy Nays: None Approved: %0 vote Agenda Item #7-D~ Resolution No. 98-66, ZA 98-096, Specific Use Permit for the Sale of Alcoholic Beverages Resolution No. 98-66 (ZA 98-096), Specific Use Permit for the Sale of Alcoholic Beverages for On Premise Consumption Per Zoning Ordinance No. 480, Section 45.1 (1), on property legally described as being Lot 1, Block 1, 1709 Southlake Oaks Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 3231, Plat Records, Tarrant County, Texas, and being approximately 2.2957 acres. Current zoning is "C-2' Local Retail Commercial District. Applicant: May Tan. Owner: 1709 Southlake Oaks, Ltd. Stephanie Sarakaitis, Planner, stated eleven (11) notices were sent to property owners within the 200' notification area and one (1) response was received from: Phyllis Sutterthwaite (Lake Crest Homeowners Association), 5622 Dyer Street, Dallas, Texas, opposed. Ms. Sarakaitis noted that due to the limited scope of this request and the fact that no changes have been made to the previously approved concept/site plan, no new review letter was generated. This site is subject to all conditions of the previously approved plan. May Tan, owner of the property was present to answer questions of Council. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve Resolution No. 98-66, (ZA 98-096), subject to the recommendation of the Planning and Zoning Commission. Regular City Council Meeting Minutes of October 6, 1998 Page 22 of 26 Agenda Item #7-F, Ordinance No. 713, 2nd reading, Granting a Franchise to Millennium Telcom, L.L.C. Shana Yelverton, Assistant City Manager, presented Ordinance No. 713, 2"d reading, granting a franchise to Millennium Telcom, L.L.C. for the provision of telephone service within the City. Ms. Yelverton stated, "Millennium Telcom has approached the City to obtain a franchise agreement for providing telephone and cable service within the City of Southlake. The item on agenda is for the telephone portion of their request and the cable agreement has been placed on the agenda for a separate item. The particular franchise agreement was negotiated by our City Attorney, Analeslie Muncy. Millennium was agreeable to all of our requirements, agreeing to compensate the City of Southlake at 5% of gross receipts, which is generally considered favorable to the city. Our attorneys have pointed out that 5% is the maximum a city can charge a cable provider, and many telephone franchise fees are 3-4%." PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve Ordinance No. 713, 2nd reading, as presented. Motion: Martin Second: Fawks Ayes: Martin, Fawks, Kendall, Moffat, Edmondson, Evans, Stacy Nays: None Approved: 7-0 vote Agenda Item #7-G, Ordinance No. 717, 2nd reading, Amending Chapter 18, Article III, Section 18-79 of the Southlake City Code. Ordinance No. 717, 2"a reading, Amending Chapter 18, Article HI, Section 18-79, of the Southlake City Code, designating the speed limit as 25 miles per hour for certain streets. Curtis Hawk, City Manger, stated the ordinance is changing the speed limit back to 25 mph for the subdivision streets that were reduced to 24 mph last month. By law, the City must do this to be able to enforce the reduced limit (less than 20 mph). PUBLIC HEARING: No comments were received during the public hearing. Motion was made to approve Ordinance No. 717, 2nd reading, for streets in the Timber Lake, Southridge Lakes and Conventry Manor subdivisions adding Lake Drive, due to the special safety hazards that exist in those neighborhoods. Motion: Martin Second: Fawks Ayes: Martin, Fawks, Kendall, Moffat, Edmondson, Evans, Stacy Nays: None Approved: 7-0 vote Regular City Council Meeting Minutes of October 6, 1998 Page 23 of 26 Agenda Item #7-H~ Ordinance No. 715, 2nd reading, Granting a License to American Communications Services of Texas, Inc. Ordinance o. 715, 2nd reading, Granting a license to American Communications Services of Texas, Inc., for the installation of telecommunications equipment within certain portions of city rights-of-way. Motion was made to table Ordinance No. 715, 2nd reading, continuing the public hearing to a date undetermined at this time. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Kendall, Edmondson, Moffat, Stacy Nays: None Approved: 7-0 vote (to table) Agenda Item #9-A~ Resolution No. 98-68, Creating a Joint Drug and Alcohol Awareness Commitee and Appointing City Council Representatives Resolution No. 98-68, was approved naming Councilmembers Edmondson and Fawks to the Joint Drag and Alcohol Awareness Committee; striking the words "be either a resident of the City of Southlake or reside within the CISD boundaries"; and, insert in page 9A-3, Section A, "the following schools Carroll High School and Carroll Junior High School" to the list. Motion: Martin Second: Edmondson Ayes: Martin, Edmondson, Evans, Fawks, Kendall, Moffat, Stacy Nays: None Approved: 7-0 vote. Agenda Item #7-E, Resolution No. 98-67 (ZA 98-097) Specific Use Permit for Outside Storage for the City of Southlake Resolution No. 98-67 (ZA 98-097), Specific Use Permit for Outside Storage per Zoning Ordinance No. 480, Section 45.1 (27), on property legally described as Tracts 6D, 6E, and 6F, situated in the John A. Freeman Survey, Abstract No. 529, and being approximately 11.587 acres of land. A Concept Plan will be considered with this request. Current Zoning is "I-1" Light Industrial District. Owner and Applicant: City of Southlake. Stephanie Sarakaitis, planner, stated eleven (11) notices were sent to property owners within the 200' notification area and five (5) responses were received fi:om: Explorer Pipeline Co., P.O. Box 2650, Tulsa, Oklahoma, in favor; Diana Moussa, 1950 East Continental Boulevard, $outhlake, undecided, "this property belongs to the City of $outhlake"; $ondra Davis Harper 7902 Bryn Mawr Drive, Dallas, in favor, "I have no objection to this above referenced proposal" ; David and Betty Throne, 6212 Westcoat, Regular City Council Meeting Minutes of October 6, 1998 Page 24 of 26 Colleyville, in favor; Tad T. Unumb (Unumb Enterprises, Inc.), 2707 Derby Court, Southlake, undecided. Ms. Sarakaitis stated on September 17, 1998, the Planning and Zoning Commission approved this item (7-0 vote), subject to the Concept Plan Review Summary No. 1, dated September 11, 1998, limiting the approval to Phase I which includes the area south of the dotted line through the drainage easement and including the aggregate storage bins; allowing all evergreens in the north bufferyard in lieu of the required plantings; limiting temporary storage to a 12' height within the area north of Phase I until the applicant submits a more detailed plan; and, accepting the driveways as shown (items #1 and #2). The applicant has met all requirements of Concept Plan Review Summary No. 1, dated September 11, 1998, with the exception of those listed in Concept Plan Review Summary No. 2, dated October 2, 1998. Shawn Poe, Capital Projects Coordinator for the City of Southlake, was present to answer questions of the City Council. PUBLIC HEARING: No comments were received during the public hearing. Motion was made to approve Resolution No. 98-67, subject to the Concept Plan Review Summary No. 2, dated October 2, 1998; following the action taken by the Planning and Zoning Commission. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Kendall, Moffat, Edmondson, Stacy Nays: None Approved: 7-0 vote Agenda Item #11-A~ Discussion: Ordinance No. 537, Smoking Regulations. This item was not discussed by the City Council during this meeting. Agenda Item #12, Adjournment Mayor Stacy adjourned the meeting at 12:20 a.m. Motion was made to reconsider adjournment of this meeting. Motion: Mart'm Second: Kendall Ayes: Martin, Kendall, Moffat, Edmondson, Evans, Fawks, Stacy Nays: None Approved: 7-0 vote (to reopen the meeting). Agenda Item #2-A~ Executive Session, Continued Regular City Council Meeting Minutes of October 6, 1998 Page 25 of 26 Mayor Rick Stacy advised the audience that the City Council would be going into executive session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.074, to deliberate the appointment and evaluation of public officials. Council adjourned into executive session at 12:25 a.m. Council returned to open session at 12:54 a.m. Agenda Item #2-B~ Action Necessary/Executive Session No action was taken as the result of the executive session. Agenda Item #12~ Adjournment Mayor Rick Stacy adjourned the City Council meeting at 12:55 a.m. ATTEST: City Secretary \WP-FILEShM1NUTES\cc-min- 10-6-9 8.do¢~sl Regular City Council Meeting Minutes of October 6, 1998 Page 26 of 26 City of Southlake, Texas MEMORANDUM September 10, 1998 TO: Curtis E. Hawk, City Manager FROM: Karen P. Gandy, Zoning Administrator SUBJECT: First Reading, Ordinance No. 480 -BB, Revising Certain Maximum Lot Coverage Requirements and Establishing Maximum Impervious Coverage Requirements Attached is Draft Three of Ordinance No. 480 -BB which reflects the final recommendations of the Impervious Coverage Work Group and the Planning and Zoning Commission. The Commission recommended approval with a (7 -0) vote at their September 3, 1998 meeting. Recall that the work group was comprised of Councilpersons Fawks (Chair), Martin, and Edmondson; Commissioners Creighton, Murphy, and LeVrier; Developers Wilkinson, McMahan, Drews, Yetts, Kuhlman, Wright, Schelling, and Myers and staff members Gandy and Last. Discussions on this topic began last summer in combination with residential adjacency. Five meetings, beginning in May, 1998, were specifically devoted to impervious coverage (although the developers held several additional meetings to work on their proposal). This ordinance amendment proposes changes to the maximum lot coverage regulations for the MF -2, B -1, B -2, and HC zoning districts. It proposes decreasing MF -2's maximum lot coverage from 50% to 40% and establishes 50% maximum lot coverage for the remaining three districts. Previously, the B -1, B -2, and HC districts' maximum lot coverage was determined by the Commission and the Council at the time of site plan approval. Ordinance 480 -BB also establishes new regulations for maximum impervious coverage in all non - single family residential districts. Also provided within the amendment is a sliding scale whereby all non - single family residentially -zoned properties (except I -1 and I -2) may "earn" additional impervious coverage (+ 5% max.) if additional bufferyard depths, larger parking islands, or increased interior landscaping areas are provided in the front or sides of the proposed buildings. Maximum impervious coverages for properties zoned I -1 and 1 -2 are determined by the geographic location of the property. Typically, maximum impervious coverage for industrial properties shall not exceed eighty percent (80 %) of the total lot area; unless the property is designated as Industrial on the currently adopted Land Use Plan and is bounded by East Continental Blvd. and the proposed S. Kimball Avenue extension on the North; Brumlow Avenue on the West, and S.H. 26 on the South, then the maximum impervious coverage shall not exceed eighty -five (85 %) of the total lot area. Recall that the work group's objective for drafting this amendment was to preserve natural areas and /or create areas of open space in an effort 1) to lessen the impacts of parking areas, 2) to increase the survivability of existing native trees by keeping the critical root zone open for water and gas exchange, and 3) to lessen the impact of drainage run -off. Three (3) definitions which are pertinent to this discussion are as follows: "IMPERVIOUS COVERAGE - the combined area occupied by all principal and accessory buildings, structures, and paved parking, sidewalks, and driveway areas." AS-( City of Southlake, Texas LOT COVERAGE - the percentage of the total area of a lot occupied by the base (first story or floor) of buildings located on the lot. OPEN SPACE - an area of a lot either left in a natural state or receiving permeable vegetative landscape treatment (e.g., ponds and lakes, either natural or manmade, and water features, grass, shrubs, flowers, trees, ground cover, etc.). (As approved with the adoption of Ordinance No. 480 -Y)" Should you have questions regarding any of the above of the attachments, please call me at (817) 481-5581, extension 743. MAO KPG :..........:::::.::......:.. ................ .:....::: :. �e .:.: ..:::::::::::::::::::::: �::.:.?:;.?:.;'i . 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Plait at 65 70 70 N/A 70 ti11n. of Z,, ' g 50 Area At Area B$ 50 80 80 85 Area A: 80 Area B: 85 50 80 N/A 85 Area A: 80 Area B: 85 >Ad litio i € <: :< : :: >: : : N/A N/A / :, : :, : : : : : N A In front bufferyards, require For all noted districts tii't? t'tX <: >:: :: ''`::` ::. �. :.:....:::.; : . : . :: ... : .. : . :. ..i landscape berms and double except I -1 and I -2: the number of canopy trees. Variances may be granted to increase the impervious coverage up to am maximum of 0 5 o if the following criteria is met: for each 0 to of impervious s P� coverage granted, the applicant licant shall add an additional ittonal 2 feet loth e depth of the required p req ire bu e d ff ar s adjacent acent J to any street and v an additional 0 1 foot of depth the to th P required .... ......... ... ................ sideand rear buffervards * Area 1: The property adjacent to Southlake Blvd., Highway 114, Davis Blvd. and East of Carroll Ave. between Southlake Blvd. & Hwy 114. Area 2: All other property. t Area A: The areas more likely to have residential traffic nearby. : Area B: Property shown on the Land Use Plan as Industrial: East of Brumlow and South of Continental Blvd. and a line extending East to Hwy 26. 8A.3 City of Southlake, Texas MEMORANDUM October 2, 1998 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works i- SUBJECT: Authorization to advertise for bids for the repair of concrete pavement on Creekway Bend in Timarron, Phase I Background In 1994, street failures were observed in the Phase I section of Timarron. Over the course of approximately 12 months discussions were held between staff and the contractors to determine the possible causes of failures. In 1995, Wiss, Janney, Elstner Associates, Inc. was awarded a contract to investigate the possible causes of the failures with Alpha Testing doing the actual testing. In May 1996, a report was issued by Wiss, Janney, Elstner Associates, Inc. with the findings and recommended repairs. The project was authorized by City Council for implementation in the 96 -97 budget, which allocated $650,000.00 for the entire project. The project, which originally included grouting around the sewer pipe and replacing or repairing the concrete streets, was first bid in June 1997, with a low bid of $682,024.00 by Hayward Baker Co. Council chose to reject all bids for the project and divide it into phases to spread the cost over several years. As a result, the project was divided in the following phases and, again, included grouting around the sewer and repairing or replacing the concrete streets: Phase I- Creekway Bend Phase II Bent Creek Drive Phase III- Bent Creek Drive (West), Bent Trail Drive, Bent Trail Circle Bids for Phase I of the project were advertised on August 24 and 31, 1997. Bids were publicly opened and read aloud on September 15, 1997. The low bidder for this project was Denver Grouting, with a low base bid of $436,440.30. This bid was rejected by Council during the October 7, 1997 Regular City Council Meeting. Council then directed staff to bid the slurry grouting portion of the project only due to concerns of the reliability of the grouting and possible damage to 5V -1 replaced pavement. Essentially, Council wanted to see if the grouting would be successful in supporting the existing pavement prior to its replacement. Staff bid the three phases of the project for the slurry grouting only. The project was advertised on October 19 and 26, 1997. Bids were publicly opened and read aloud on November 5, 1997. Council awarded the contract to Denver Grouting in the amount of $153,013.61 for the grouting of Creekway Bend, or Phase I, in the Timarron Bent Creek subdivision. The project was completed in February of 1998 and, to date, the grouting that has been completed appears to have stopped any additional settling of the pavement. Currently. S496,986 remains in the CIP budget for the completion of this project. The estimated cost of repairing the pavement on Creekway Bend is $331,000. Recommendation Staff seeks Council authorization to advertise for bids for the repair of concrete pavement on Creekway Bend in Timarron, Phase I. Please place this item on the October 6. 1998 Regular City Council Agenda for City Council review and consideration. BW /cre Attachment: Map Exhibit 5V -2 City of Southlake, Texas MEMORANDUM October 2, 1998 TO: Curtis E. Hawk, City Manager FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: Ordinance No. 714, 1st reading, Granting a franchise to Millennium Telcom, L.L.C. for the provision of cable television service within the city. You will recall that Millennium Telcom, L.L.C. has approached the City to obtain a franchise agreement for providing telephone and cable service within the City of Southlake. The item on the current agenda is the cable portion of their request, and the telephone agreement has been placed on the agenda for second reading as a separate item. Millennium is a corporation formed in April of this year, headquartered in Denison. It was formed to provide voice, video and data to subscribers in various portions of Tarrant, Denton and Parker counties. The corporation is partially owned by Value Choice, Inc., a wholly owned subsidiary of Tri- County Electric Cooperative. Their business plan notes that they are working to become a Competitive Local Exchange Company (CLEC), but are taking the approach of targeting business and residential developments before construction is initiated. As such, they will be building a fiber network through proprietary marketing arrangements with developers and builders who will assist in marketing their products and services. Their goal is to provide high quality local services to customers at value driven prices. This type of request for franchise agreements was not a surprise. The Telecommunications Act of 1996 completely overhauled the federal regulations for the industry, transitioning it from regulated monopoly to a fully- competitive industry. The Act was passed with the intention of encouraging competition by allowing multiple telecommunications providers, each competing with one another, with some providing voice services, some providing data services, some providing video services, and some providing all three. (The significant construction expenditures incurred by companies attempting to penetrate the customer base of incumbent local exchange companies has limited the number of companies entering into the market, which is probably why we are processing our first agreement a full two years after the law was enacted.) Although many of the provisions of the 1996 Act will ultimately be defined through FCC decisions, court decisions, state legislation and municipal ordinances, they have already paved the way for new competitive companies like Millennium to enter into local markets. In spite of the federal regulations governing this industry, the Act does solidify the role of local governments as that of the landlord of the local public streets and rights -of -way, and of the various private companies that place facilities on those rights -of -way as tenants. Under the law, cities are entitled to fair compensation from those private companies, but must treat the rights -of -way users in a coordinated, nondiscriminatory way. This particular franchise agreement was negotiated by our city attorneys as a limited franchise agreement. Since Millennium will not have a large number of subscribers in their first few years of operations we have negotiated a short term agreement (five years rather than 15) which will have requirements which more fairly reflect their limited subscriber base. For example, we are not requiring them in this agreement to designate a governmental access channel or link to Marcus' channel, although we are fully prepared to do so once they become a more established company. These more onerous requirements can be negotiated once they expand their services to a broader geographical area and a larger subscriber base. This agreement, while allowing them into the cable market in Southlake, will provide incremental benchmark requirements. Note that we are still working through the details of how to limit their operations. This must be completed prior to second reading. Millennium has proposed developing subscriber level benchmarks, at which certain requirements will "kick in." Analeslie Muncy is evaluating their proposal and will finalize her recommendations to us for second reading. As such, Exhibit A is not yet ready, and is not attached to the ordinance as referenced. Please place this item on the October 6, 1998 City Council meeting agenda for first reading. I will be happy to answer any questions you may have about this item. j — City of Southlake, Texas MEMORANDUM October 2, 1998 TO: Curtis E. Hawk, City Manager FROM: Shelli Siemer, Assistant to the City Manager SUBJECT: Presentation of recommendations from the Joint Drug and Alcohol Awareness Committee. The Joint Drug and Alcohol Awareness Committee, created by the City Council and C.I.S.D. Board of Trustees in September 1997, was given one year to develop recommendations for the two governing bodies. The mission of the committee was to recommend programs, initiatives, and action plans focusing on the goal of reducing drug and alcohol abuse by the youth of Southlake. The Committee has worked hard over the past year to develop their recommendations. The committee presented their recommendations to the C.I.S.D. Board of Trustees on Monday, September 21. Please place this item on the October 6, 1998 City Council agenda allowing the Committee to present their recommendations to the City Council. Attachments: Committee Recommendations Results of the Parent Survey Results of the Student Survey Q. -1 E o, m 2 L p c • m o m o k L v) o a) cos N L N , O ti O -o c4 ° 8 L m n ai Ti f co 8 a v E N CO or mu' d U N w 7 •U y L O 2 O w x " f0 O) t co N C N .0 S i: 4) = o 41 7 E c 7 p co f0 C N m> L - 0 f0 ` 12 N U E 1 L O J y y L O Q p1 O .y-. 47 ,p 41 J N � 2 N C E 2 N L Y C '- N u1 CO co O 4) — 4) O .N c .> O 2 N C N 7 • V O) 7 n 45 t' 8 y 41 -2. .y.. 2 Vl ' 3 � p `O 41 (0 = O O = O CD >. -E. C (0 O U (. a = L 10 w y U O- '� (0 'O n n co 7 « n> d r O E 47 > >� of: C u c ,� o a° o o E 0 c C o '. o f o` U r c v v a w CO m N c O O C- p( N CO 0. 4? 47 N u 0. w 0 4) N N N a� m y n y CO m t E y 2 o ° n t o 4 3 ° H o c c0 o o m c w 0) ° s- m n = w o �. E., n E° u d n kl. 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A VA m a) 0 cu O C E m L. ` E a) co m = m _ m q R o T • 7 n O) C E L O •� O- (n CO � .. y LL :: N C co J G7 ' CJ a ° Q 7 N W >" O C = 3 E 3 ' ca U o) > o a O zk i V O u. 5 !°- a5 O Q Q U w 0 0 . a N ✓ C m rn 2 rn co m m m Q ^ 7= c Q m m c c f 0 c .S E co oj = c E 0 5 > a C 0 > v C I.D. d 00 C 00 w 0 0 w a. 0 6 L a) N (�) ( n b b A (0 M c4 N M +r p Lit F- Joint Committee on Drug and Alcohol Awareness City of Southlake - Carroll ISD Parent Survey Results Survey Background The Joint Committee on Drug and Alcohol Awareness, formed in September, 1997 by the City of Southlake and the Carroll Independent School District, identified the need to survey the community regarding their attitudes toward youth drug and alcohol use. This parent survey, developed and distributed by the Committee, was mailed on May 15 th to 2200 parents of 5th - 12th grade students of the Carroll I.S.D. The results of the parent survey will be compared to the results of a student survey (of 5th through 12th grade students) conducted earlier this year by the school district. The parent survey was intended to gauge substance abuse trends and the public attitudes toward the growing problem of youth using drugs and alcohol. A total of 901 completed surveys were returned, representing a 40.9% response rate. The survey consisted of 16 questions focusing on a variety of topical areas including the following: • General information about the respondent; • Attitudes regarding tobacco, alcohol and drug use of children; • Awareness /approval levels; • Information about the physical effects; • Knowledge on the availability of drugs; • Attitudes about the acceptable level of alcohol consumption for adults. The survey asked questions regarding the parents' attitudes on each topic. This report summarizes the results of the attitudinal survey, but does not attempt to draw normative conclusions regarding the responses. The results will, however, give a general indication as to the attitudes and perceptions of parents with students between the 5th and 12th grades within the Carroll Independent School District. It is important to keep in mind that this was an informal survey developed to provide the committee guidance for recommending initiatives, programs and action plans to focus on the goal of reducing drug and alcohol abuse by the youth in the community. The survey results were entered into a statistical software program (SPSS) that provides a tool to analyze the data. Once the statistical frequencies were calculated, the responses were verified to ensure there were no data entry errors made when coding the responses. Although some anomalies remain, the responses were checked and there could have been some misinterpretation in the survey questions by the respondents. n-A4 Parent Survey Results Joint Drug & Alcohol Awareness Committee 6/18/98 Survey Results General information: This group of questions asked for background information regarding the adult completing the survey, grade level of their child(ren), and how often the family attends school meetings and events. The first question of the survey asked the adult respondents to identify themselves as a grandparent, parent, or step - parent of the child(ren). The majority (81.3 %) of individuals completing the survey instrument were mothers. A total of 17.3% of the respondents were fathers. The remaining breakdown of responses for the survey respondents are as follows: 0.7% step - fathers, 0.5% step - mothers, 0.2% grand - parent, and 0.1% Other. The individual who checked "other" did not indicate their familial relationship to the child(ren). Adult answering the survey: = r 0#1 �Fathe Step -gym ` r11 .47 -1' � w` .,1 � ^V }`�,7P� Y - 3 ,C1=1.47-1::` � �`�'�•.'q� .a 0.2 % 81.3 % 17.3 % 0.7 % 0.5 % 0.1 % The next survey question asked the respondent to identify the grade level of their child(ren). It is important to note that many of the survey respondents have more than one child enrolled in the Carroll I.S.D. between the 5th and 12th grades. Therefore the total percentage of responses is greater than 100 %. There is a slightly higher response rate from parents of 5 7` and 9 graders than those parents with children in 6 8 10 11 and 12 grades. The breakdown of responses is displayed in the following table. Gr adeLevei ofCb►Id k'ercen mrg, espy ` '` 5th 26.7% 6th 18.3 % 7th 23.3 % 8th 18.5 % 9 20.3 % 1 0 `" 18.6 % 11' 15.0 % 12 12.3 % 2 lei -5 Parent Survey Results Joint Drug & Alcohol Awareness Committee 6/18/98 The next two questions asked respondents to indicate how many school meetings and events they attend. The respondents were asked the questions "Does your family attend school meetings such as: PTO, Open House, etc ?." A total of 38.8% report attending "a lot" of meetings and half of the respondents (50.1 %) reported that they attend "some." There were 8.1% reporting that they do not attend many of the meetings. The remaining 2.6% of the respondents reported that they do not attend the meetings at all. Does your family attend school meetings such as: PTO, Open House, etc.?: A Loti''S No:* mr 38.8 % 50.5 % 8.1 % 2.6 % The next question to determine the respondents' participation level in school activities received similar results. To the question, "Does your family attend school events such as: music /drama programs, sports, etc. ? ", there were slightly over half (55.2 %) of the survey respondents reporting their family attends "a lot" of the school events. The remaining responses are as follows: 36.2% attend some events, 6.6% do not attend many of the school events, and 2.0% do not attend any of the school events. Does your family attend school events such as: music /drama programs, sports events, etc.?: A Lot r, k 4$0,i0 ;$ fotM i b1 55.2 % 36.2 % 6.6 % 2.0 % Attitudes Regarding Tobacco, Alcohol and Drug Use of Children: The next series of questions asked the respondents to report on their attitudes regarding their level of concern if their child(ren) or their child(ren)'s friends used tobacco, alcohol and/or drugs, and how much trouble their child(ren) would get into for substance abuse. Each question had the following possible responses: • A Lot (3), • Some (2), • Not Much (1), • Not at All (0). 3 n_u? Parent Survey Results Joint Drug & Alcohol Awareness Committee 6/18/98 The three questions and related response rates are displayed in the tables below. How much would you be concerned if your child(ren): A L f.E.; ok`'Mn smoked cigarettes 95.4 % 3.9 % 0 % 0.7 % drank alcohol 96.6 2.6 0.4 0.4 used marijuana 99.1 0.2 0 0.7 used other drugs 99.3 0 0 0.7 How much would you be concerned if your child(ren) 's friends: Ian ' smoked cigarettes 86.7 % 12.5 % 0.7 % 0.1 % drank alcohol 94.8 4.9 0.2 0.1 used marijuana 98.8 0.9 0.1 0.2 used other drugs 97.2 2.6 0 0.2 How much trouble would your child(ren) get into for: A Lod Some NotlVuch Q a drinking alcohol at a 97.2 % 2.6 % 0 % 0.2 % friend's home drinking alcohol at 90.1 7.6 1.2 1.1 your own home serving alcohol to a 99.2 0.7 0 0.1 friend in your home As displayed in the questions above, an overwhelming majority of parents who responded to the survey indicated that they would be concerned "a lot" if their child(ren) or child(ren)'s friends used tobacco, alcohol or drugs. Similar response rates were received with over 90% of the survey respondents reporting that their child(ren) would be in "a lot" of trouble if they were drinking /serving alcohol in their own home or drinking alcohol at a friends home. Awareness /Approval Levels: This group of questions addresses the awareness levels of the survey respondents including one question about whether or not parents talk to their children regarding the dangers of substance abuse. Other questions focus on the awareness of their child(ren)'s level of alcohol and drug use, and whether respondents approve of such use. 4 -v) Parent Survey Results Joint Drug & Alcohol Awareness Committee 6/18/98 The survey responses on whether or not adults talk with their child(ren) about the dangers of substance abuse vary based on the type of substance in question. A total of 82.4% of the survey respondents indicated that they talk "a lot" to their child(ren) about the dangers of smoking cigarettes. Three- fourths (75.9 %) of survey respondents discuss "a lot" about the dangers of getting drunk. A total of 74.4% of those responding to the survey reported that they talk to their children "a lot" about the dangers of using other drugs, and 68.9% talk to their children "a lot" about the dangers of using marijuana. The final question indicates that 51.7% of the respondents discuss "a lot" about the dangers of using inhalants such as glue or gas to their child(ren). A more detailed response rate is shown in the table below. I have talked with my child(ren) about the dangers of smoking cigarettes 82.4 % 16.6 % 1.0 % 0 % getting drunk 75.9 22.2 1.7 0.2 using inhalants (glue, 51.7 32.0 12.6 3.7 gas) using marijuana 68.9 25.8 4.7 0.7 using other drugs 74.4 22.2 2.6 .9 The question regarding whether or not survey respondents approve of their child(ren) serving/providing tobacco products, alcohol or drugs at a party in their own home received consistent response rates. As indicated in the table below a very strong majority of respondents do "not at all" approve of serving any type of substance at a party in their own home. I approve of my child(ren) serving /providing the following at a party in my home: ALot ,Some Not Muc, .,, ttat beer or wine 1.2 % 0.4 % 0.9 % 97.4 % hard liquor 1.3 0 0.2 98.4 tobacco 1.3 0 0.8 97.9 marijuana 1.3 0 0.1 98.6 other drugs 1.4 0 0.1 98.4 The question about the survey respondents' level of awareness regarding their child(ren) using tobacco, alcohol, or drugs indicated that a strong majority of respondents do not believe their child has used any type of substance. The response rates are as follows: 5 It Parent Survey Results Joint Drug & Alcohol Awareness Committee 6/18/98 1 am aware that my child(ren) has used the following: beer or wine 0.8 % 4.5 % 14.5 % 80.3 % hard liquor 0.9 1.6 4.7 92.8 tobacco 1.3 3.5 5.3 89.9 marijuana 1.5 0.8 2.0 95.7 other drugs 1.2 0.4 0.3 98.0 The next question focused on the parent's level of awareness regarding their child(ren)'s involvement in using drugs. This question asked respondents to indicate which statement best describes their child(ren). The responses were coded as a "yes" if the respondent checked the box next to a particular statement and "no" if the box was left blank. This allowed the respondent to agree with more than one statement if they have more than one child between 5th and 12th grades. Responses are as follows: Which of the following statements best describes your child(ren): Never has used drugs and never will 64.9 % 35.1 % Never has used drugs but may in the future 30.3 69.7 Has used drugs but does not plan to use them again 4.3 95.7 Has used drugs and will probably use them again 0.9 99.1 The question regarding whether or not adults allow their child(ren) to attend parties where tobacco products, alcohol, and/or drugs are served indicated that a large majority of survey respondents do "not at all" approve. The table below shows the frequency of responses. I allow my child(ren) to attend parties where the following are served and/or used: A'I�ot 'Borne; c l��c Ti )11 beer or wine 0.5 % 2.2 % 5.4 % 92.0 % hard liquor 0.3 1.8 2.4 95.4 tobacco 0.5 2.9 6.7 90.0 marijuana 0.3 0.2 0.6 98.9 other drugs 0.3 0.1 0.3 99.2 6 Parent Survey Results Joint Drug & Alcohol Awareness Committee 6/18/98 Information about Physical Effects: The next two questions ask respondents about their attitudes related to the physical effects on adolescents resulting from various levels of alcohol and marijuana use. When asked the question about how much harm is associated with adolescent drinking, survey respondents indicated that they believed the degree of harm increases as the level and frequency of the intake of alcohol increases. The survey responses are displayed in the following table. How much do you think adolescents hurt themselves (physically or otherwise) if they: ALotof "Soto ti e���, �� , >� {�. a .,; srw, u- i�� Larm� - use alcohol 1 or 2 times 41.2 % 36.7 % 18.3 % 3.8 % use alcohol on weekends 82.5 16.4 1.0 0.1 get drunk 1 or 2 times 77.4 19.9 2.5 0.2 get drunk on weekends 96.7 3.1 0.2 0 A slightly larger percentage of survey respondents indicated there is "a lot of harm" associated with the physical affects of marijuana use among adolescents. The table below reports the survey response rates. How much do you think adolescents hurt themselves (physically or otherwise) if they: A Lot of-f, Some: �elh "ittl �_ o Harm Harm' Harm �a*h ;. use marijuana 1 or 2 times 63.7 % 27.9 % 6.6 % 1.7 % use marijuana weekly 95.1 4.3 0.6 0 use marijuana daily 98.9 0.9 0.2 0 use marijuana w /alcohol 98.5 1.4 0.1 0 use marijuana w /other 99.7 0.2 0.1 0 drugs Knowledge on the Availability of Drugs The survey instrument also asked respondent's to indicate their perception of the availability of drugs. The question asked "If your child(ren) wanted to, how difficult to you believe it would be to obtain:" alcohol, tobacco and drugs (see specific list below). Respondents were asked to rate each item according to the respondent's various level of beliefs from "very easy" to "impossible" to obtain. The survey instrument also asked to indicate if they have never heard of a particular drug. The drug referred to as "chromies" received almost half (450 out of 901 responses) of the survey respondents reporting they have never heard of the drug. On a similar note there were 113 • 7 UR -ID Parent Survey Results Joint Drug & Alcohol Awareness Committee 6/18/98 respondents indicating they had not heard of the drug referred to as "ecstasy." In order to rate the level of knowledge on the availability of drugs, the following frequencies include the response _ rates of the survey respondents indicating if they had heard of the drugs in question. If your child(ren) wanted to, how difficult do you believe it would be to obtain: 50.8 % i 32.7 /o : _ ,' 'i0t i,i,,t it � = y _ __ alcohol 50 ° % 11.6 % 3.5 % 1.5 % tobacco 52.4 27.9 11.6 6.3 1.8 marijuana 26.5 33.0 22.4 13.9 4.2 cocaine (not crack) 12.8 24.0 33.4 23.9 5.9 crack 13.7 22.7 32.8 24.3 6.5 inhalants 37.4 32.1 17.3 9.8 3.4 chromies 18.8 25.5 30.6 19.5 5.5 hallucinogens - 12.5 20.5 33.6 27.2 6.1 (LSD,PCP) ecstasy 13.5 23.1 32.1 25.8 5.6 heroin 11.9 21.4 31.5 28.7 6.4 uppers 17.6 30.1 28.5 18.7 5.1 downers 17.9 29.5 28.8 18.9 4.8 steroids 17.8 28.3 28.7 20.7 4.6 Acceptable Level for Adults The final question of the survey asks the quest "which do you believe best describes an acceptable level of alcohol use for adults ?" There were a total of 18.3% of the survey respondents reporting that no level of alcohol consumption is acceptable for adults. The majority (73.6 %) of survey respondents indicated that 1 -5 drinks weekly is an acceptable level of alcohol use for adults. The remaining 8.1% of those responding to the question indicated that 1 -2 drinks daily is an acceptable level of alcohol use for adults. Which do you believe best describes an acceptable level of alcohol use for adults ?: Non .1 -5 d rink s 1 - -2 drinks More than 4 weekly daily drinks,dazlY ; 18.3 % 73.6 % 8.1 % 0 8 U1 -11 • City of Southlake - Carroll ISD - ""I Joint Committee on Driig and Alcohol Awareness` 3 - pARENT SURVEY ..dult answering the survey: Grandparent Mother Father Step- mother Step- father :Other O 0 ❑ 0 ❑ 0 Grade(s) of child(ren) in school: S 6 7 8 9 10 11 12 ❑ 0 ❑ 0 0 0 0 0 Does your family attend school meetings such as: PTO, Open House, etc.? A Lot Some Not Much Not at All O 0 ❑ ❑ , Does your family attend school events such as: Music/Drama programs, Sports events, etc.? A Lot Some Not Much Not at All O 0 0 0 How much would you be concerned if your child(ren): Smoked cigarettes: A Lot Some - Not Much Not at All O ❑ 0 0 Drank alcohol: A Lot Some Not Much Not at All ❑ 0 0 0 Used marijuana: A Lot Some Not Much Not at All O 0 0 ❑ Used other drugs: A Lot Some Not Much Not at All ❑ 0 0 0 How much would you be concerned if your child(ren)'s friends: Smoked cigarettes: A Lot - Some Not Much Not at All ❑ ❑ ❑ ❑ Drank alcohol: A Lot Some Not Much Not at All O ❑ ❑ 0 Used marijuana: A Lot Some Not Much Not at All O 0 ❑ 0 Used other drugs: A Lot Some Not Much Not at All O ❑ 0 ❑ How much trouble would your child(ren) get into for: Drinking alcohol at a friend's home: A Lot Some Not Much Not at All ❑ 0 0 0 Drinking alcohol at your own home:: A Lot Some Not Much Not at All O 0 0 ❑ " -rving alcohol to a friend in your home: A Lot Some Not Much Not at All 0 0 0 ❑ e st Drug- Alcohol Sumy.MD,S -8 -98 USL - -- I have talked with my ehiid(res) about the dangers of: • Smoking cigarettes: A Lot Some Not Much Not at All O 0 0 0 Getting drunk: A Lot Some Not Much Not at All O 0 0 0 Using inhalants such as: Glue, gas, etc. A Lot Some Not Much Not at All O 0 ❑ ❑ Using marijuana: A Lot Some Not Much Not at All O 0 0 ❑ Using other drugs: A Lot Some Not Much Not at All O 0 0 ❑ I approve of my child(ren) serving/providing the following at a party in my home: Beer or wine: A Lot Some Not Much Not at All O 0 0 ❑ Hard liquor: A Lot Some Not Much Not at All O ❑ 0 ❑ Tobacco: A Lot Some Not Much Not at All O ❑ ❑ 0 Marijuana: A Lot Some Not Much Not at All O 0 0 0 Other drugs: A Lot Some Not Much Not at All O ❑ 0 ❑ I am aware that my child(ren) has used the following: Beer or wine: A Lot Some Not Much Not at All ❑ 0 0 0 Hard liquor: A Lot Some Not Much Not at All O ❑ 0 0 Tobacco: A Lot Some Not Much Not at All ❑ ❑ 0 0 Marijuana: A Lot Some Not Much Not at All ❑ 0 ❑ 0 Other drugs: A Lot Some Not Much Not at All O 0 0 0 I. Which of the following statements best describes your child(ren): O Never has used drugs and never will O Never has used drugs but may in the future O Has used drugs but does not plan to use them again D Has used drugs and will probably use them again rat/ Drug- Alcohol Sur.ey.MD.S -8 -98 °' u2A-13 z • I allow my children) to attend parties where the following are served and/or used: Beer or wine: A Lot Some Not Much Not at All O 0 ❑ 0 Hard liquor: A Lot Some Not Much Not at All O 0 0 .. ❑ Tobacco: A Lot Some Not Much Not at All ❑ 0 0 ❑ Marijuana: A Lot Some Not Much Not at All ❑ 0 0 0 Other drugs: A Lot Some Not Much Not at All ❑ 0 0 0 13. How much do you think adolescents hurt themselves (physically or otherwise) if they: Use alcohol 1 or 2 times: No Harm Very Little Harm Some Harm A Lot of Harm O 0 0 ❑ Use alcohol on weekends: No Harm Very Little Harm Some Harm A Lot of Harm O 0 0 ❑ Get drunk 1 or 2 times: No Harm Very Little Harm Some Harm A Lot of Harm O ❑ 0 ❑ Get drunk on weekends: No Harm Very Little Harm Some Harm A Lot of Harm O ❑ 0 ❑ 14. How much do you think adolescents hurt themselves (physically or otherwise) if they: Use marijuana 1 or 2 times: No Harm Very Little Harm Some Harm A Lot of Harm ❑ ❑ ❑ ❑ Use marijuana weekly: No Harm Very Little Harm Some Harm A Lot of Harm O ❑ 0 0 Use marijuana daily: No Harm Very Little Harm Some Harm A Lot of Harm O 0 ❑ ❑ Use marijuana w /alcohol: No Harm Very Little Harm Some Harm A Lot of Harm ❑ ❑ ❑ 0 Use marijuana with other No Harm Very Little Harm Some Harm A Lot of Harm drugs: 0 ❑ ❑ ❑ Parent Drug - Alcohol Survey.MD,9 -8 -98 Un-114 ZARLISIMMX —Me4 - e • - -- • 4, 15. If your cbild(rea) wanted to, bow difficult do you believe k would be to obtain: . Never Heard Very Somewhat - Somewhat Very of it Impossible Difficult Difficult Easy Easy Alcohol: 0 0 0 0 ❑ ❑ Tobacco: 0 0 0 0 0 ❑ Marijuana: 0 0 0 0 0 ❑ Cocaine (not crack): 0 0 0 0 0 ❑ Crack: 0 0 0 0 0 ❑ Inhalants: 0 0 0 0 0 ❑ Chromies: 0 .0 0 0 0 ❑ Hallucinogens: 0 0 0 0 0 0 (LSD, PCP, etc.) Ecstasy: 0 0 0 0 0 0 Heroin: 0 0 0 0 0 0 Uppers: 0 0 0 0 0 0 Downers: 0 0 0 0 0 • 0 Steroids: ® 0 0 0 0 0 16. Which do you believe best describes an acceptable level of alcohol use for adults? None 1 -5 drinks weekly 1 -2 drinks daily More than 4 drinks daily ❑ 0 0 ❑ r Comments /Concerns: Thank you for taking time to participate in this survey. Parent Drug- Alcohol Scrvey.MD.S -8-.:8 UR -15 DRUG AND ALCOHOL USE AMONG DURHAM & CARROLL INTERMEDIATE SCHOOLS STUDENTS DETAILED REPORT 5th and 6th Graders 1997 -98 Report Sponsored by: Carroll Independent School District Report Prepared by: RMBSI, Inc. 419 Canyon, Suite 316 Fort Collins, CO 80521 1-800-447-6354 The American Drug and Alcohol SurveyTM Copyright 1990 by RMBSI, Inc. o Pi TABLE OF CONTENTS Introduction 1 The Survey 1 How Accurate Are The Survey Results? 1 Proportion of Durham & Carroll Intermediate Schools Students Surveyed 2 How Many Durham & Carroll Intermediate Schools Students Have Tried Drugs? 2 Current Drug Use Among Durham & Carroll Intermediate Schools Students 4 How Many Durham & Carroll Intermediate Schools Students Are At Risk Because of Their Alcohol or Drug Involvement? 6 The Use Of Individual Drugs 8 Tobacco 8 Alcohol 8 Marijuana 9 Inhalants 10 Crack 11 Other Drugs 11 How Are Drugs And Alcohol Used? 13 Do Friends of Drug Users Also Use Drugs? 14 Would Friends Discourage Drug Use? 15 Do Friends Encourage the Use Of Drugs? 16 Intent To Use Drugs 17 Conclusion 18 rte. DESCRIPTIVE TABLES USED IN THIS REPORT Table 1 Percent of Durham & Carroll Intermediate Schools Students Who Have Ever Tried A Drug 3 Table 2A Use During the Last 12 Months by Durham & Carroll Intermediate Schools 5th Graders 4 Table 2B Use During the Last 12 Months by Durham & Carroll Intermediate Schools 6th Graders 4 Table 3A Use During the Last 30 Days by Durham & Carroll Intermediate Schools 5th Graders 5 Table 3B Use During the Last 30 Days by Durham & Carroll Intermediate rat Schools 6th Graders 5 Table 4 Tobacco Use by Durham & Carroll Intermediate Schools Students 8 Table 5 Where Durham & Carroll Intermediate Schools Students Have Used Alcohol 9 Table 6 Crack Use by Durham & Carroll Intermediate Schools Students 11 Table 7 Use of "Other Drugs" by Durham & Carroll Intermediate Schools Students 12 „, Table 8 Percent of Durham & Carroll Intermediate Schools Students Who Use Drugs and Alcohol at Different Levels 1 Table 9 Percent of Durham & Carroll Intermediate Schools Students Who Have Friends Who Use Drugs 14 Table 10 Percent of Durham & Carroll Intermediate Schools Students Who Have Friends Who Would Try to Stop Drug Use 15 Table 11 Percent of Durham & Carroll Intermediate Schools Students Who Have Friends Who Would Ask Them to Use Drugs 1 Table 12 Durham & Carroll Intermediate Schools Students' Intentions Regarding Future Drug Use 17 Iwo wor 6 l JJ°1 "31 INTRODUCTION Twenty years ago, drug use was generally limited to older adolescents, but recent research has found that some younger children are using drugs. While drug use is still not common among elementary students, it is not unusual to find very young children trying drugs and, in some cases, using drugs regularly. Locally, this issue has led those concerned about the welfare of Durham & Carroll Intermediate Schools students to implement a drug and alcohol survey. This report presents the results of that survey and should be helpful in gaining a better understanding of drug and alcohol use by Durham & Carroll Intermediate Schools students. THE SURVEY The survey is an anonymous paper and pencil questionnaire that takes less than 20 minutes to complete. The survey was designed especially for the 4th through 6th grades. The language used is as simple as possible, and the questions are very easy to read and answer. Nearly every student can complete the survey accurately. The survey is short and only asks about a few drugs, alcohol, tobacco, marijuana, and inhalants, with additional questions asking whether they have tried "crack" or "any other drug." Current research suggests that young children rarely use drugs not listed on this survey. Thus, the survey was limited to these drugs both to keep it short (because young children tend to have a rather short attention span) and to prevent it from becoming a "shopping list" of drugs that might intrigue some children. HOW ACCURATE ARE THE SURVEY RESULTS? Students are usually very cooperative and give honest answers when they know their names are not on the surveys and that no one will ever know how they, individually, answered the questions. The people who handed out the surveys were instructed to make sure this anonymity was protected. There are questions on the survey that check whether the students believe their answers will be anonymous. The responses to those questions showed that most students believed the survey was anonymous and felt they could be honest. A few students in a class may giggle or make jokes and exaggerate their drug use, but if the teacher treats the survey seriously, the students will usually respect it also. Students rarely exaggerate their drug use, but if they do there are internal checks for exaggeration. The surveys of students who exaggerate greatly are removed before the results are tabulated. Less than one percent of Durham & Carroll Intermediate Schools students were classified as "exaggerators." A few students may also become confused while taking the survey or have trouble understanding the questions. These students are identified because they give inconsistent answers to questions, saying, for example, they have never tried marijuana, but also saying they have used marijuana during the last month. Eighteen different checks are made for inconsistencies, and surveys with three or more inconsistent responses are removed before the survey results are tabulated. Only two percent of Durham & Carroll Intermediate Schools students were classified as "inconsistent responders." 1 Proportion of Durham & Carroll Intermediate Schools Students Surveyed The following table shows the proportion of students surveyed. Percent of Durham & Carroll Intermediate Schools Students Surveyed Number Number % of Total Surveyed Enrolled Enrollment 5th Graders 413 438 94% 6th Graders 394 413 95% Total 807 851 95% A high enough proportion of students were successfully surveyed to provide a good estimate of the drug and alcohol use among those attending school. No attempt was made to reach students who were absent. Educators and professionals working with youth who have poor attendance often find higher drug involvement among those particular students. This is not meant to imply, however, that just because a student missed school the day of the survey, he or she has a drug problem. The point is that if there were many absentees, the results may underestimate drug use by a small amount. HOW MANY DURHAM & CARROLL INTERMEDIATE SCHOOLS STUDENTS HAVE TRIED DRUGS? The first table below lists the percent of students who have "ever tried" alcohol or drugs. The "ever tried" statistic is a very general measure since it includes anv use of the substance. A student who had a small taste of wine at a family celebration would be listed as having "ever tried" alcohol -- so would the student who gets drunk often. Likewise, Table 1 doesn't distinguish between a student who tried marijuana once some 0,40 time ago and one who uses it every week: both would be listed as having tried marijuana. Despite it's limitations, the "ever tried" statistic is useful. It shows how many students were willing to at least experiment with a drug. 2 Table 1 Percent of Durham & Carroll Intermediate Schools Students Who Have Ever Tried A Drug 5th Graders 6th Graders Alcohol 35% 41% "Been Drunk" 1% 2% Marijuana 0% 1% Inhalants 8% 9% Cigarettes 2% 7% Any other drug <1% 2% Note that the "ever tried alcohol" figure needs to be interpreted with caution. Some students may count trying a taste of beer or a sip of communion wine as having "tried alcohol." This is why the tables include whether the child feels that he or she has "been drunk." Table 5, later in this report, provides more details about alcohol use. 3 CURRENT DRUG USE AMONG DURHAM & CARROLL INTERMEDIATE SCHOOLS STUDENTS The "ever tried" figures show how many students have experimented with each drug, but do not show how many are using drugs now, nor how often they are using drugs. Tables 2A and B show how many students used each drug during the last year and how often they used it. Table 2A Use During the Last 12 Months by Durham & Carroll Intermediate Schools 5th Graders Did Not 1 -2 3 -9 10 or More Use Times Times Times Alcohol 73% 22% 4% 1% "Been 99% <1% 0% 0% Drunk" Marijuana 100% 0% 0% 0% Inhalants 92% 5% 2% <1% Table 2B Use During the Last 12 Months by Durham & Carroll Intermediate Schools 6th Graders — Did Not 1 -2 3 -9 10 or More Use Times Times Times Alcohol 70% 22% 6% 2% "Been 99% <1% <1% 0% Drunk" Marijuana 99% <1% <1% <1% '" Inhalants 92% 7% 1% <1% 4 4 ��L3� Tables 3A and B show how many students used each drug during the last month. Table 3A - Use During the Last 30 Days by Durham & Carroll Intermediate Schools 5th Graders Did Not 1 -2 3 -9 10 or More Use Times Times Times Alcohol 95% 5% 0% 0% "Been 100% 0% 0% 0% Drunk" Marijuana 100% 0% 0% 0% Inhalants 96% 4% <1% 0% Table 3B Use During the Last 30 Days by Durham & Carroll Intermediate Schools 6th Graders Did Not 1 -2 3 -9 10 or More Use Times Times Times Alcohol 92% 6% 2% 0% "Been 100% 0% <1% 0% Drunk" Marijuana 99% <1% 0% <1% Inhalants 97% 2% <1% 0% 5 HOW MANY DURHAM & CARROLL INTERMEDIATE SCHOOLS STUDENTS ARE AT RISK BECAUSE OF THEIR ALCOHOL OR DRUG INVOLVEMENT? Any child who has ever tried alcohol or a drug might be considered "at risk." A number of factors have to be taken into account, however, to make judgments about how great that risk is. A child who has never been drunk and never tried any other drug is not at risk. Similarly, if a child tried marijuana once, a year ago, and stated that "I used drugs, but don't plan to use them again ", that child is probably not at any immediate risk from using drugs. In the pie charts (Figures 1 and 2) these two groups are included in the segment labeled "Low Risk." The term "low risk" is used instead of "no risk" because research shows that even some of these youth who never intend to use drugs are likely to start using drugs within the next few years. Children judged to be at "high risk" from current drug use have done more than just try drugs. Several different criteria indicate a child is at high risk. The child may have used drugs frequently during the last month (more than three times). A child would also be classified at high risk because, although that child has used drugs only once or twice in the last month, he or she has friends who use drugs or friends who wouldn't discourage drug use: such conditions greatly increase the likelihood a child will continue to use drugs, and in increasing amounts. A child will also be classified at high risk because, although not using drugs right now, the child has a history showing use of more than one drug in the past and shows intentions to continue using drugs. Children classified in this figure as being at "moderate risk" don't currently show the high risk patterns, but they have gotten drunk or tried marijuana or inhalants sometime during the last year. Children classified as being at "low risk" have either never used a drug or, if they have tried a drug, have not used it during the past year. It's important to note that criteria for the various risk patterns among these children are not the same as those applied to estimated risk for older youth. There are two major reasons; (1) younger children have less experience and less judgment skills, and it takes less drug use to endanger them, and (2) when children as young as this use drugs at all, the risk is high that they will increase their drug use as they get older. 6 Percent of Durham & Carroll Intermediate Schools Students By Level of Drug Involvement (1997 -98) Figure 1 - 5th Graders Low (92.0 %) High \INN, (2.0%) Moderate (6.0%) Figure 2 - 6th Graders Low (90.0 %) High (3.0 %) Moderate (7.0 %) *Source: The American Drug And Alcohol Survey THE USE OF INDIVIDUAL DRUGS Tobacco Tobacco, like alcohol, is legal for adults, and therefore often readily available to children. Most younger children are still only experimenting with tobacco, but many of these experimenters will start using tobacco regularly before they are out of school. Current research shows that nearly all young adults who smoke learned to do so before the age of 19, and that it is very hard for them to quit. Very few of those young smokers will quit before the age of 30. National studies show that levels of smoking have been going down among the general population and among high school students. The use of smokeless tobacco, — however, has been increasing among youth. Table 4 Tobacco Use by Durham & Carroll Intermediate Schools Students Cigarettes 5th Graders 6th Graders Ever Used 2% 7% Use Daily 0% <1% Used '/: a Pack 0% <1 or More a Day Smokeless Tobacco 5th Graders 6th Graders Ever Used 2% 4% Use Daily 0% 0% Six or More 0% 0% Times a Day Alcohol Alcohol has been, and continues to be, the most widely used substance among students of all ages. It is, of course, a legal substance for adults, thus it is easily available 8 and widely accepted throughout society. Many of the children who state that they have tried alcohol have tried it only in the home, usually a taste or two and with their parents' permission. Some students, however, have used alcohol without parental permission. Table 5 shows where students used alcohol. Table 5 Where Durham & Carroll Intermediate Schools Students Have Used Alcohol 5th Graders 6th Graders Never used it 61% 52% Only with parents 38% 46% or family With other kids when 1% 2% parents were not there Only by myself <1% 1% By myself and with 0% <1% other kids when parents not there Students who report having been drunk, however, almost always have had experiences with friends where they drank a fair amount of alcohol. For this reason, the students' responses to questions about "being drunk" give a better picture of the extent of potential problem drinking. Tables 1 - 3B show how many Durham & Carroll Intermediate Schools students claim to have been drunk. Whether or not these students were "legally" intoxicated (as defined by blood alcohol levels) is open to question. Some of them may have felt they were drunk when they had not had much to drink at all. The question on the survey, however, asks whether they have been "drunk so they fell down or got sick," so some may have been seriously drunk. Most children don't have the experience to judge how much they can drink. Though it's possible that not all of the students claiming to have been drunk actually were, the alcohol use of those who feel they have been drunk should be taken seriously. They are very young and have shown a willingness to drink excessively. They are likely to increase their drinking in the near future. Marijuana Although there has been a steady drop in marijuana use over the last decade, marijuana has, unfortunately, gained wide social acceptance among young people. In places where alcohol is hard to get and where marijuana is popular among older youth, there may even be more marijuana use than alcohol use among very young children. 9 1 n n- fl Tables 1 - 3B show how many Durham & Carroll Intermediate Schools students have used marijuana. Marijuana is passed out of the body very slowly, so youth using it frequently have some of the drug in their bodies much of the time. Marijuana interferes with concentration, and can cause learning problems. It also leads to poor judgment. Young children often lack the experience for good judgment to begin with, and a substance such as marijuana, that interferes with judgment skills, can cause serious problems. In addition, those children who have tried marijuana clearly have been in contact with drug - using older youth in order to get the drug. That involvement with drug users increases the chances of later drug involvement. Inhalants In addition to alcohol and marijuana, inhalants are the drugs used most frequently by younger children. Inhalants are cheap and easily available to youth who can't obtain other drugs and sometimes use of inhalants is higher than use of marijuana. Glue is available in any store, paint in most basements, and gasoline in the family car. Once a child is introduced to using inhalants, he or she may discover a seemingly endless variety of materials, including marking pens, "white out ", paint thinners, butane cigarette lighters, and so forth, all of which can be "sniffed" for their intoxicating effects. Some children hear about inhalants and try them only once or twice. But there is a degree of danger even for those students. An occasional inhalant user may try a poisonous substance that can cause unconsciousness or even death. In addition, the fumes of most inhalants are flammable or explosive. Studies show that the children who use inhalants once a month or more are likely to have serious problems. They may have family problems and/or have emotional difficulties that led to the inhalant use. Inhalant users are likely to have negative attitudes towards school and often are getting poor grades. The chances that they will later drop out of school are fairly high. They may be involved in vandalism, theft, or have other behavior problems. Communities should be aware that small groups of children can become obsessed with using inhalants. Occasionally this pattern spreads to other groups of local children, thus creating a serious, widespread problem in their community. A severe inhalant epidemic may emerge in one grade or class, even though previous classes didn't show such a pattern. It is wise to watch for a sudden increase in the number of young students `" using inhalants. 10 L - H If there is a local inhalant epidemic, warnings and lectures about the dangers of inhalant use may not do much good. There is some evidence that young inhalant users are more knowledgeable about drugs and may even know more about the dangers of drugs than other children who do not use inhalants. One approach that has been tried with some success is to provide supervised activities that keep children busy and, at the same time, monitor them carefully so they cannot sneak away in small groups to a "hiding place" where they can use inhalants. Crack "Crack" is a form of cocaine that can be smoked. It gives an immediate and powerful "high" that lasts for 20 -30 minutes, and if more of the drug is available, the users then repeat smoking more crack. In the last few years, the drug "crack" has been given a great deal of attention in newspapers and on TV. Because of the serious risks involving crack, a question about its use has been included on this survey. Table 6 Crack Use by Durham & Carroll Intermediate Schools Students 5th Graders 6th Graders Know what "Crack" is 74% 89% Ever tried Crack <1°A, <1 We don't expect to see significant amounts of crack use except in economically depressed areas of a few major cities, and it is sometimes hard for parents and teachers to believe that the local youth would try this drug. Crack is, however, available everywhere. Young children may have older brothers and sisters who are using crack and have shared it with them. With a particularly dangerous drug like crack, it is very important to watch its' spread. If crack use does appear among local children, a community should make strong efforts to stop its' spread. Other Drugs The survey also asked students if they had ever gotten high on any drug not included on the survey. Use of other drugs by young children is rare, but it does happen. The survey doesn't include an extensive list of other drugs because use among children at these ages is rare. The risk of suggesting new drugs to these young students outweighs the potential benefit of having them respond to questions about additional drugs. 11 Note, however, that surveys of slightly older students indicate that if another drug has been used by these children it's likely to have been some type of stimulant. Also, if one of these children does claim to have gotten high on an "other drug," the response suggests access to and involvement with older, drug -using youth and the beginning of a potentially serious problem. Table 7 Use of "Other Drugs" by Durham & Carroll Intermediate Schools Students 5th Graders 6th Graders Ever Tried "Any Other <1% 2% Drug" 12 `x'43 HOW ARE DRUGS AND ALCOHOL USED? The expectations that children have about the effects of drugs and alcohol are often an indicator of how heavily they are involved or whether they will continue use in the future. The survey asked the students "how" they use alcohol, marijuana and inhalants. The responses of the Durham & Carroll Intermediate Schools students are shown in Table 8. At these young ages there is not much heavy use of drugs or alcohol and very few students actually plan to experience the stronger effects. For instance, it is apparent that most alcohol use is in the "just a sip or two" range. Table 8 Percent of Durham & Carroll Intermediate Schools Students Who Use Drugs and Alcohol at Different Levels Alcohol Marijuana Inhalants Sip or two 32% Puff or two * <1% Just to smell it * * 8% • To feel it a little 3% < 1% 1 % To feel it a lot <1% 0% <1% To get really <1% drunk * Not Applicable 13 tsto - 44 DO FRIENDS OF DRUG USERS ALSO USE DRUGS? Typically, drug users have drug -using friends. The following table lists a "user" as any youth who had used either marijuana or an inhalant during the 30 days prior to taking the survey. Non -users are youth who have never tried a drug other than alcohol, and who have never been drunk. " Table 9 usually shows that the students who are using drugs have drug -using friends, and that students who don't use drugs are not as likely to have drug -using friends. These patterns are important in understanding how a child's environment affects drug - related behavior. In small classes or small towns, however, these patterns may not be as easy to detect. In such situations, drug -using children may have both "using" and "non- using" friends. Table 9 Percent of Durham & Carroll Intermediate Schools Students Who Have Friends Who Use Drugs Friends have: "Been Really Used Used Drunk" Marijuana Inhalants Users 25% 23% 86% Non -users 4% 4% 7% These figures should not be used to assess drug use rates. For example, that percent of youth who have friends who have "been drunk" is much higher than the percent of youth who have "been drunk." This happens for two reasons; (1) several youth may have the same friend who has been drunk and they all, therefore, report having friends who have been drunk and (2) young children can have older friends who have been drunk. 14 .x '45 WOULD FRIENDS DISCOURAGE DRUG USE? Friends are very important to children. If their friends discourage drug use, young people are likely to shy away from drugs themselves. The following table shows how many youth believe their friends would try hard to stop them from using drugs. Table 10 Percent of Durham & Carroll Intermediate Schools Students Who Have Friends Who Would Try to Stop Drug Use Friends would stop you from: Using "Getting Drunk" Marijuana Users 57% 68% Non -users 81% 91% Most of the non -users report having friends who would try very hard to stop them from getting drunk or using drugs. Some of the users also have friends who would try to stop them, but they use anyway. These users probably also have other friends who would not try to stop them and, in fact, who probably use drugs with them. Young people tend to form small, close -knit groups called peer clusters. A peer cluster may be a pair of best friends or a small group of friends. Members of a peer cluster tend to spend their free time together. They may dress in similar ways and have similar hair styles, although in younger children dress may be dictated more by parents than by a child's desires. Members of a peer cluster spend a lot of their time checking attitudes, values and beliefs with each other. These attitudes and beliefs will include ideas about drugs. Members of a drug- involved peer cluster tend to use the same types of drugs, usually use alcohol or drugs when they are in each others' company, and use them to the same degree. It is hard for a youth to "just say no" to drugs when close friends are using drugs or proposing drug use. 15 ,, DO FRIENDS ENCOURAGE THE USE OF DRUGS? The above two tables show that young people usually have friends who use drugs in about the same way that they do and that drug users do not discourage their friends from using drugs. It is also important to know whether friends actively encourage young people to use drugs. Table 11 shows how drug users and non -users at Durham & Carroll Intermediate Schools responded to the question, "How often have your friends asked you to 'get drunk', 'use marijuana', or 'use inhalants' ?" As the table shows, young people who use drugs quite often have at least some friends who will ask them to use drugs. On the other hand, in those peer clusters where drug use is not common there is not much encouragement to use drugs. Table 11, along with the previous two tables, point out just how important a role peers play in a young person's decision to use or not to use drugs. Table 11 Percent of Durham & Carroll Intermediate Schools Students Who Have Friends Who Would Ask Them to Use Drugs Friends would ask you to: "Get Use Use Drunk" Marijuana Inhalants Users 14% 11% 35% Non -users 2% 1 % 3% 0. 16 1 PV INTENT TO USE DRUGS What will happen to these students during the next few years? To get a general idea of their attitudes regarding drugs, the survey asked these students whether they intend to use drugs in the future. Table 12 Durham & Carroll Intermediate Schools Students' Intentions Regarding Future Drug Use 5th Graders 6th Graders Never used drugs and 92% 88% never will Never used drugs, but 4% 6% may in the future Used drugs, but don't 3% 4% plan to use them again Used drugs and 1% 2% probably will use them again A very high percentage of these children claim they will never use drugs in the future. Research indicates, however, that more than a third of these children are likely to start using drugs in the next few years, and that a considerable amount of drug use may occur among these students by the time they reach the 12th grade. Some young children intend to use drugs even though they are among other children in their age group who do not intend to use. Any child who, at this age, already intends to use drugs is in considerable trouble. These children are at great risk. In general, however, these children are starting with good intentions. If those good intentions could be encouraged and maintained throughout the next few years, there are likely to be fewer drug problems among these students. Although there are many pressures that work against a youth's best intentions to remain drug free, cooperative school and community intervention can work to alleviate these pressures and maintain these good intentions. 17 CONCLUSION Serious levels of drug use are hardly ever found among very young children, but there are almost always some children who have experimented with drugs and/or alcohol. The most important finding, however, is that most of these children believe that they will .,- never use drugs. Even those who have tried a drug are likely to say that they don't plan to do it again. Yet we know that many of them will eventually try drugs and that some of them will get heavily involved with drugs. What happens to change their minds? Is there anything that the teachers and parents of Durham & Carroll Intermediate Schools students can do to maintain these good ideals over the next years? The children who are most at risk of future drug use are obviously those who are already using drugs. But other studies have shown that children who smoke and who use alcohol are more likely to use drugs later, so these children also have to be considered to be at risk for future drug use. But nearly all of the Durham & Carroll Intermediate Schools students are still safe and with concerted effort, the schools and the community may be able to keep most of them from progressing to drug use. 18 City of Southlake, Texas MEMORANDUM October 1, 1998 TO: Curtis E. Hawk, City Manager FROM: Shawn Poe, Capital Projects Coordinator 4 SUBJECT: Proposed Renovations to the Public Works Facility The City Council authorized $341,050 to be allocated in the FY1997 -98 CIP budget for renovations to the Public Works Facility. The proposed renovations are as follows: Pave parking for employees/visitors Pave driving area from entrance to the fuel facility and thence to exit New roof for the shop and office area Install a brick or masonry facade along the south side of existing building Install an awning along the west side of existing building Install an office entrance enclosure (dead air space) Install a canopy for covered parking for emergency vehicles (completed) Install an ADA standard restroom Install masonry/rod iron fence and landscaping along Continental property line These renovations are phase one of many future phases, which will eventually occur to the site in order to bring the site into conformance with City Ordinances. Each year, money will be appropriated in the CIP budget for City Council approval to fund the future phases. The City Council entered into a professional services agreement with Teague, Nall, & Perkins in order to design the aforementioned phase one improvements and also prepare a Concept Plan for the required Specific Use Permit (SUP) for outside storage. The (SUP) for outside storage is on the October 6, 1998 City Council Agenda for consideration. Following approval of the SUP, the city plans to submit building plans for a building permit in order to construct the masonry facade, ADA bathroom, awning, office entrance enclosure, and the new roof. Attached is Exhibit 1 that shows the architect's recommended facade to be constructed on the south side of the existing building. Exhibit 2 is the cost estimate prepared by the architect for the proposed facade, as well as for the awning, roof, & entrance enclosure, and ADA bathroom. The cost estimate is within the amount budgeted in the FY1997 -98 CIP budget. Obviously, prior to finalizing the building plans, the City Council must approve the facade design. Staff needs feedback and direction regarding the design of the masonry facade. Attachment: Exhibit 1 Exhibit 2 m O x w \K 4 1 --v ----- __ 7 Iii OA 1 (7' ° ____:, ,,. �. I • N 1E 1 w II P o C it p )- I l �l o W Q s� - 1IiII IIiIII I � a I o �' I � p 1l l '' �� oc ' ' Q. Z ' O �� coil II Q. �. r N E-- "' O , W I �1 III 1 I 1 4 W I m o I! . I O 1 r r 1 1 li 11, , I ., I Iii i 1 W I�iiII Z 0 CC II iIIIII11uIIUIIIIIIIiiIII�� I O t ' III ►i 1 ___ , F ii I 4 _ l'° o•, I i 1 J ^ J W L.. w I i i I. 1161 , �I W �� 1 �' U. IL w , co 1 T, Ili l - t ,.0 -d •,IIIIIIIIIIII „ri Q711 -- III I IIIIIII II� 1- : �� o ,9 Imo" a) fr 1 / 3 a I o O d 1 ,,; ii i tu 0 I d Z W --y w W • " ,� ,. �i W CC O. MI Z I �_ 1 O. O N N I 1 1 . w ' d W Cr) EMI CD � • w CD z 0 w v e V1 X 3 0 CO }. • li cc = I 'Q : _ • I I ( 0 J p CO p O CD LU o = ■ CC UJ lui 1 ,5 _ .� ..v ...-> — L. Z ' 1. o' r o O 11 ? NON f` zm O O Q a W 4 _ I I ILI I— Iil CD E a �- �9 z = w �o .g o LU ..4 i a ..a. 0 u) --------„,. .. EXHIBIT 2 PROBABLE COST PROJECTION Public Works Service Center Improvements • City of Southlake Re- roofing the existing facility $78,000.00 Modification to the south end of shop building 45,000.00 West entrance and awning work 13,364.00 New interior accessible restroom 8,800.00 Locker Room work 3,000.00 Partition, demolition and doors 3,500.00 Subtotal $151,664.00 Overhead & Profit @ 15% 22,750.00 $174,414.00 Contingency © 15% 26,162.00 Total $200,576.00 • 1 I 111 II , a • r • . a a , aq a • ;: • a I' i t AL, 1; I , , 0, l , 1 I ,i r .. V...a i i 1 11 1 , ;11:1^! -.AO 8011.; . 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I ' ¢ ,V ;ii; g �titilr ?,0; ,42111 .E 1: b:Pr ?Ed/ o1e C ,! 1, ® 1l. 0 dr ® x lr'HJ I umE i ,. t1 IQ - cid� L L-J 1 I, I c 4 P:11 ° . �' � o I II a g ri E11:11 It 0 ® _ , i j ti 11 1 8 I .' ii� ` II ■ ® Hi 1 j ® i s ®. 11 0 s.,_ (.,) ®, - - - -- I — S — -- 4 r a • ° =i 2!_ - ®° 11 [5 ° _ -- 1 ®i 111 i :g ir 1 n n ,, . 1 ®° III 1 :,, 0 0 � ° _ �� ■ ■I • c 1 I U ®„ ■■ D C o I - � ■■ I �,_,j ° = oase ® ( bho _. in f I y 1 i ul . i ® ni 1 a . , . _ . ® } • I1 _ — L ®I 1 ) I 11.1 III : 1, l ,,;, ,,, 4- 11 11 at rr III 1 • 1 `I /< - r ) ,7 DRUG AND ALCOHOL USE AMONG CARROLL MIDDLE SCHOOL STUDENTS EXECUTIVE SUMMARY 7th and 8th Graders 1997 -98 Report Sponsored by: Carroll Independent School District Report Prepared by: RMBSI, Inc. 419 Canyon, Suite 316 Fort Collins, CO 80521 1- 800 - 447 -6354 The American Drug and Alcohol SurveyTM Copyright 1990 by RMBSI, Inc. i�� -g3 TABLE 1 Percent of Carroll Middle School Students Who Have Ever Tried a Drug (1997 -98) 7th 8th Graders Graders Alcohol 44% 57% Been Drunk 5% 12% Cigarettes 13% 23% Marijuana 5% 7% Cocaine 2% 1% Stimulants * * ** 3% 3% Legal Stimulants 3% 2% Inhalants 10% 7% Nitrites 1% <1% Downers ** <1% 1% Quaaludes <1% <1% Tranquilizers** <1% 1% Hallucinogens 2% 3% PCP <1% <1% Heroin 1% <1% Narcotics other than heroin 2% 1% Source: The American Drug and Akohoi Survey * * Use of these drugs under a doctor's orders is not included in these figures. * * * * In 1998 this figure was changed to include methamphetamine use. In prior years, methamphetamine use was not included in the calculation of stimulant use. Len-94 TABLE 2 Percent of Carroll Middle School Students Who Have Used Each Drug in the Last 12 Months (1997 -98) 7th 8th Graders Graders Alcohol 32% 40% Been Drunk 3% 9% Marijuana 3% 5% Cocaine <1% <1% Stimulants * * ** 1% 2% Legal Stimulants 2% 2% Inhalants 5% 2% Nitrites <1% <1% Downers** <1% <1% Hallucinogens 1% 1% PCP 0% <1% Heroin 1% <1% Narcotics other than heroin <1% <1% Source: The American Drug and Akohol Survey ** Use of these drugs under a doctor's orders is not included in these figures. * * ** In 1998 this figure was changed to include methamphetamine use. In prior years, methamphetamine use was not included in the calculation of stimulant use. pop 4 un-a6 TABLE 3 Percent of Carroll Middle School Students Who Have Used Each Drug in the Last Month (1997 -98) 7th 8th Graders Graders Alcohol 11% 15% Been Drunk <1% 3% Marijuana 1% 1% Cocaine <1% <1% Stimulants**** <1% <1% Inhalants 3% <1% Nitrites <1% 0% Downers** <1% <1% • Hallucinogens <1% <1% PCP 0% 0% Heroin <1% 0% Narcotics other than heroin <1% 0% Source: The American Drug and Alcohol Survey * * Use of these drugs under a doctor's orders is not included in these figures. * * * * In 1998 this figure was changed to include methamphetamine use. In prior years, methamphetamine use was not included in the calculation of stimulant use. u1A 62 PATTERNS OF DRUG USE AMONG CARROLL MIDDLE SCHOOL STUDENTS Every student is classified into only one drug or alcohol use group. For example, heavy alcohol users who also use other drugs heavily will be in one of the top three groups and not in the Heavy Alcohol Users group. Descriptions of each drug use type appear in Part I of the Detailed Report. TABLE 4 Patterns of Drug Use Among Carroll Middle School Students (1997 -98) 7th 8th Graders Graders LEVEL I* (High Involvement) 1. Multi -Drug Users 0.7% 0.5% 2. Stimulant Users 0.0% 0.3% 3. Heavy Marijuana Users 0.2% 0.0% 4. Heavy Alcohol Users 0.0% 1.1% LEVEL II (Moderate Involvement) 5. Occasional Drug Users 5.0% 2.4% 6. Light Marijuana Users 1.4% 2.1% LEVEL III (Low Involvement) 7. Tried A Drug 7.1% 7.2% (no current use) 8. Light Alcohol Users 6.9% 8.2% 9. Negligible or No Use 78.7% 78.2% Source: The American Drag and Alcohol Survey * See figures on next pages. Percent of Carroll Middle School Students By Level of Drug Involvement (1997 -98) Figure 1 - 7th Graders Low (92.7 %) High (0.9 %) Moderate (6.4 %) Figure 2 - 8th Graders Low (93.6 %) High Cd Moderate (4.5 %) 'Source: The American Drug And Alcohol Survey U n-3 DRUG AND ALCOHOL USE AMONG CARROLL HIGH SCHOOL STUDENTS EXECUTIVE SUMMARY 9th, 10th, 11th and 12th Graders 1997 -98 Report Sponsored by: Carroll Independent School District Report Prepared by: RMBSI, Inc. 419 Canyon, Suite 316 Fort Collins, CO 80521 1- 800 - 447 -6354 The American Drug and Alcohol SurveyTM Copyright 1990 by RMBSI, Inc. TABLE 1 Percent of Carroll High School Students and 12th Graders Across the Country Who Have Ever Tried a Drug (1997 -98) National* 9th 10th 11th 12th 12th Graders Graders Graders Graders Graders Alcohol 70% 84% 81% 87% 82% Been Drunk 26% 44% 47% 62% 64% Cigarettes 39% 53% 51% 60% 65% Marijuana 17% 32% 29% 37% 50% Cocaine 4% 9% 7% 9% 9% Stimulants * * ** 8% 10% 8% 11% 17% Legal Stimulants 8% 10% 12% 16% * ** Inhalants 10% 7% 6% 8% 16% Nitrites 2% 3% 3% 3% 2% Downers ** 2% 3% 3% 4% 8% Quaaludes 1% 2% 1% 2% * ** Tranquilizers ** 2% 3% 3% 5% 8% Hallucinogens 7% 13% 12% 15% 15% PCP 2% 3% 3% 2% 4% Heroin 1% 4% 2% 2% 2% Narcotics other than heroin 5% 13% 9% 9% 10% Source: The American Drug and Alcohol SurveyT til * The national data on 12th graders are from the Monitoring the Future surveys conducted for the National Institute on Drug Abuse by the Institute for Social Research, University of Michigan, 199; . * * Use of these drugs under a doctor's orders is not included in these figures. * * * Data not available. * * * * In 1998 this figure was changed to include methamphetamine use. In prior years, methamphetamine use was not included in the calculation of stimulant use. TABLE 2 Percent of Carroll High School Students and 12th Graders Across the Country Who Have Used Each Drug in the Last 12 Months (1997 -98) National* 9th 10th 11th 12th 12th Graders Graders Graders Graders Graders Alcohol 59% 74% 73% 77% 75% Been Drunk 20% 39% 42% 52% 53% Marijuana 15% 28% 26% 29% 39% Cocaine 3% 8% 5% 6% 6% Stimulants * * ** 6% 8% 6% 8% 10% Legal Stimulants 7% 9% 10% 11% * ** Inhalants 6% 3% 2% 3% 7% Nitrites 2% 2% 2% 2% 1% Downers ** 2% 3% 3% 4% 5% Hallucinogens 7% 12% 10% 12% 10% PCP 1% 2% 2% <1% 2% Heroin 1% 3% 1% 2% 1% Narcotics other than heroin 1% 4% 3% 3% 6% Source: The American Drug and Alcohol SurveyT N * The national data on 12th graders are from the Monitoring the Future surveys conducted for the National Institute on Drug Abuse by the Institute for Social Research, University of Michigan, 1997. * * Use of these drugs under a doctor's orders is not included in these figures. * * * Data not available. * * * * In 1998 this figure was changed to include methamphetamine use. In prior years, methamphetamine use was not included in the calculation of stimulant use. TABLE 3 Percent of Carroll High School Students and 12th Graders Across the Country Who Have Used Each Drug in the Last Month (1997 -98) National* 9th 10th 11th 12th 12th Graders Graders Graders Graders Graders Alcohol 28% 38% 47% 54% 53% Been Drunk 8% 17% 26% 32% 34% Marijuana 8% 19% 15% 17% 24% Cocaine <1% 3% 3% 2% 2% Stimulants * * ** 3% 4% 2% 3% 5% Inhalants 3% 1% 0% <1% 3% Nitrites <1% <1% <1% <1% <1% Downers ** <1% 1% 1% <1% 2% Hallucinogens 2% 9% 5% 6% 4% PCP <1% <1% <1% 0% 1% Heroin <1% 1% <1% <1% <1% Narcotics other than heroin <1% 2% 1% <1% 2% Source: The American Drug and Alcohol Survey * The national data on 12th graders are from the Monitoring the Future surveys conducted for the National Institute on Drug Abuse by the Institute for Social Research, University of Michigan, 1997. ** Use of these drugs under a doctor's orders is not included in these figures. * * * * In 1998 this figure was changed to include methamphetamine use. In prior years, methamphetamine use was not included in the calculation of stimulant use. PATTERNS OF DRUG USE AMONG CARROLL HIGH SCHOOL STUDENTS Every student is classified into only one drug or alcohol use group. For example, heavy alcohol users who also use other drugs heavily will be in one of the top three groups and not in the Heavy Alcohol Users group. Descriptions of each drug use type appear in Part I of the Detailed Report. TABLE 4 Patterns of Drug Use Among Carroll High School Students (1997 -98) 9th 10th 11th 12th Graders Graders Graders Graders LEVEL I* (High Involvement) 1. Multi -Drug Users 1.8% 6.2% 2.9% 4.0% 2. Stimulant Users 1.3% 1.7% 2.0% 1.4% 3. Heavy Marijuana Users 0.8% 2.2% 1.6% 0.7% 4. Heavy Alcohol Users 0.3% 1.7% 4.9% 8.3% LEVEL II (Moderate Involvement) 5. Occasional Drug Users 6.5% 3.6% 3.6% 6.1% 6. Light Marijuana Users 6.8% 10.6% 11.4% 9.7% LEVEL III (Low Involvement) 7. Tried A Drug 7.6% 9.2% 6.5% 11.2% (no current use) 8. Light Alcohol Users 15.1% 16.8% 22.1% 21.2% 9. Negligible or No Use 59.8% 48.0% 45.0% 37.4% Source: The American Drug and Akohol Survey * See figures on next pages. N1) Percent of Carroll High School Students By Level of Drug Involvement (1997 -98) Figure 1 - 9th Graders Low (82.5 %) 77 High (4.2%) Moderate (13.3%) Figure 2 - 10th Graders Low (74.0%) NF High (11.8 %) Moderate (14.2 %) 'Source: The American Drug And Alcohol Survey Percent of Carroll High School Students By Level of Drug Involvement (1997 -98) Figure 3 - 11th Graders Low (73.6 %) IIIII ‘1114. High (11.4 %) Moderate (15.0 %) Figure 4 - 12th Graders Low (69.8 %) L717 High (14.4 %) Moderate (15.8 %) 'Source: The American Drug And Alcohol Survey City of Southlake, Texas MEMORANDUM October 6, 1998 TO: Curtis E. Hawk, City Manager FROM: Shelli Siemer, Assistant to the City Manager SUBJECT: Policy for speed humps and other traffic calming devices. The policy for speed humps and other traffic calming devices has been prepared to meet the growing concerns of Southlake residents pertaining to the driving practices in neighborhood streets. The attached policy has been prepared together by the Department of Public Safety and Department of Public Works. The proposed policy identifies the following information: D eligibility requirements, D application procedures, D design standards and location procedures, D project prioritization process, D cost responsibility, D speed hump removal criteria, D other traffic calming devices. Attached to the policy is a suggested traffic calming evaluation plan. This plan identifies the procedures, which will be followed to ensure the residents within the impact area are involved in the evaluation process to determine the best approach for traffic calming. If the City Council desires, the current request for speed humps along Turnberry Lane may be approached as a pilot program. This would allow staff to pursue meetings with the residents to ensure they are informed of the proposed speed humps (beginning the evaluation plan at step 2). Please place this policy as a consideration item for the special City Council worksession scheduled on October 13, 1998. SS Attachements: Policy for Neighborhood Speed Humps and other traffic calming devices. City of Southlake Department of Public Works Policy for Neighborhood Speed Humps and other traffic calming devices Purpose Speeding and unsafe driving practices on residential streets have become an increasing concern to the City of Southlake residents. Excessive speeds jeopardize both the safety and livability in the neighborhoods. Proposed traffic calming programs will be designed to meet the needs of a particular situation, and the actual features, spacing, layout, and other elements of the overall design will be determined by the particular circumstances of the case under consideration. This policy focuses primarily on the installation of speed humps, but provides a description of the other traffic calming devices which can be used to calm traffic along neighborhood streets. Of the various traffic calming devices used by municipalities to reduce speeds in residential areas, speed humps appear to be the most promising: they are self - enforcing, comparatively inexpensive., and effective in reducing speeds and cut through traffic. This policy is designed to provide reasonable opportunities for the installation of speed humps on specified types of residential streets based upon technical criteria, the degree of support from the residents along the proposed street, and the street conditions. II. Eligibility Requirements for the Installation of Speed Humps For a street to be considered for speed hump installation in the City of Southlake, the proposed street must meet all the following technical guidelines: A. The proposed street must be classified other than an arterial or collector street as specified in the current City of Southlake Thoroughfare Plan. B. The proposed street should have no more than two traveling lanes, one in each direction. C. Traffic volumes on the proposed street must be more than 500 vehicles per day, but less than 4,000 vehicles per day (vpd). D. The proposed street shall have a posted or prima facie speed limit of 30 mph or less as determined in accordance with state law. `.3" Speed Hump Policy 9/30/98 Page 2 E. The 85 percentile speed of the traveling traffic on the proposed street must be greater than 35 mph. F. The street must not be an identified primary route for emergency response vehicles. III. Application Procedure A. Speed Hump Application Individual residents or Neighborhood Associations (hereinafter referred to as applicant) can initiate requests for speed hump installation. The request must be submitted in writing, including at least five (5) additional signatures (one per residence) of residents along the proposed street. To place a request please contact the following: City of Southlake Director of Public Works 1725 E. Southlake Blvd. Southlake, TX 76092 481 -5581 x. 741 After an application for speed humps has been received, the city staff will conduct an investigation to determine whether the operational and geometric characteristics of the proposed street meet the eligibility requirements for speed hump installation. If these guidelines are not met, the street will not be considered for speed hump installation, and the applicant will be notified. There will be an evaluation to determine whether other traffic calming devices may be more effective on the proposed street. Consideration will also be given to whether or not the situation warrants the installation of traffic control devices (i.e.: stop signs, speed limit signs, etc) instead of traffic calming devices. B. Speed Hump Evaluation Plan Once the operational and geometric characteristics for eligibility have been met, the City will initiate the adopted speed hump evaluation plan. (Attachment 1) C. Petition Process A petition will be prepared to determine the level of agreement among residents on the proposed street. 3 -3 Speed Hump Policy 9/30/98 Page 3 1. The petition will be initiated after step two of the evaluation process has been completed. During this petition process, city staff will conduct the necessary engineering study for the impact area. 2. The applicant will be responsible for circulating the petition and information describing the traffic problem and procedures to be followed to residents in the impact area. 3. The plans displaying the proposed placement of traffic calming devices will be presented to residents during the second public meeting. The petition will be circulated again at the second public meeting to record the residents support or opposition of the proposed speed humps. Support from two - thirds majority of residents within the impact area is required to move the request forward for decision by the City Council. A public hearing will be scheduled once the City has received the signed petition. D. Impact Area The impact area is defined as those residents along local residential street which are negatively impacted by excessive through traffic volumes and/or speeding. The impact area includes the proposed street and other neighborhood streets that connect to the proposed street. This defined impact area may vary based on circumstances surrounding a proposed street. Each household, business, school, etc. within the impact area is entitled to one signature on the petition per address. Non - resident property owners are not included in the petition to study process. In the case of one property owner with multiple properties within specifically affected area, that property owner will be provided 1 vote for each parcel they own. IV. Design Standards and Location Procedures A. Speed Hump Design Standards Attachment 2 illustrates the typical speed hump design to be used by the City of Southlake. Typical signs and markings to be used are also included in this attachment. 1. Construction Details a. The speed hump profile should be parabolic or flat - topped raised pavement with 12' in length by 3" to 3 1/2" in height. • Speed Hump Policy 9/30/98 Page 4 b. The speed humps should be installed across the entire roadway to the lip of the gutter with the last one foot tapered flush with the pavement to minimize gutter running and to preserve drainage flows. c. Posts should be installed at the sidewalk where rolled gutters and sidewalks exist to minimize gutter running. B. Positioning Speed Humps The City of Southlake will determine the final location of all speed humps in accordance with these guidelines and safe traffic engineering principles. 1. Speed humps should be placed from 50 to 200 feet away from intersections, stop signs or tight turns. 2. Speed humps should be spaced from 200 to 400 feet apart to adequately manage speeds along the street. 3. The final positioning of the device should take into consideration the following which should be field verified prior to installation: a. Speed humps shall not be installed in front of driveways. They should be at least 5 to 10 feet away from driveways. b. Speed humps should be located on property lines when possible. c. Speed humps should not be installed over, or contain, manholes, water valves or be located adjacent to fire hydrants d. Speed humps located near drainage inlets should be installed downstream of storm drain inlet. e. Speed humps should be located near street lights to illuminate them at night. Installation of humps should take advantage of existing or planned street lighting. f. The City of Southlake may restrict parking within 50 feet of the speed hump (on the approach sides) if deemed necessary. g. The speed humps should not be located in horizontal or vertical curves where visibility of the speed hump is limited, nor on approaches to these curves. `3 -S Speed Hump Policy 9/30/98 Page 5 h. Speed humps shall not be installed within 300 feet of a traffic signal, stop sign or yield sign or within 75 feet of an uncontrolled intersection. C. Warning Signs 1. A 30" warning sign stating "Speed Hump" should be installed to notify motorists of the traffic- calming device. 2. A temporary (two weeks) warning flag should be placed on the approach side of each sign to add an animated impact to the signs. 3. Speed advisory signs stating the recommended speed limit (20 mph) should be installed beneath the speed hump warning sign. 4. Speed Hump notification signs should be installed at all major street approaches to the controlled street. D. Pavement Markings 1. One foot wide diagonal markings should be painted on each hump at 6 feet on center. These stripes increase the visual impact of the speed hump by increasing motorist awareness. (Attachment 2) V. Project Prioritization After the project evaluation plan has been completed and it has been determined that speed humps will be installed on a proposed street, the street will be placed on a priority list for construction of speed humps. A priority ranking based on a point system will be assigned to the proposed street depending on existing speeds and traffic volume; average number of speed - related accidents recorded by the Southlake Public Safety Department; and the presence of schools and other pedestrian - generating facilities such as parks, schools, etc. along the proposed street. The number of points assigned to each criterion for purposes of Project Prioritization are summarized in Attachment 3. The proposed streets with the greatest number of points will be given top priority. Among those with the same rank, higher priority will be given to proposed streets with the earliest application date. VI. Cost Responsibility The City of Southlake will bear the responsibility of the cost for speed hump installation, including humps, signs, pavement markings, and if necessary, special design features such as delineators. 3 6 Speed Hump Policy 9/30/98 Page 6 VII. Speed Hump Removal Criteria Speed humps will be removed only when all of the following criteria have been met: A. The residents must apply for the removal of speed humps. B. The speed humps must have been in place for an adequate review period (typically twelve months) before considered for removal. C. The same criteria for installing speed humps will be followed for the removal of speed humps. A two - thirds majority petition of the residents of the impact area stating that the traffic calming devices no longer meet their needs and that they want them removed must be presented to the City. VIII. Other Traffic Calming Devices The recommendations for traffic calming will be based upon the circumstances of the case at hand and the best design practices. Some of the traffic calming measures that may be recommended for use in the City of Southlake are described in this section. All traffic calming plans will be fully explained to areas considering and/or requesting traffic calming. A. Traffic Circles Traffic circles are circular raised islands placed in the center of an intersection. The size and shape of circles are typically 20 to 25 feet in diameter, but they can vary as determined by the physical construction of the intersection. 1. Purpose The primary purpose of a traffic circle is to divert traffic back onto collectors and arterials. They can also be used to regulate uncontrolled intersections. Another important purpose of a traffic circle is to reduce speeding. 2. Eligibility Criteria Traffic circles are only applicable at intersections within residential streets. Recommended for uncontrolled intersections where vehicle right -of -way may be uncertain. 3 -7 Speed Hump Policy 9/30/98 Page 7 3. Advantages a. Reduces vehicle speeds at the device location. b. Reduces collision points and severity when accidents occur. 4. Disadvantages a. High installation costs. b. Precludes bicycle accommodation. c. Causes deviation from straight line path. d. Affects fire response time and school bus turning radius. B. Chokers, Curb Extensions or Chicanes Chokers, curb extensions or chicanes are various methods of narrowing the roadway by extending raised curbs into the street. Chokers and curb extensions are typically at intersections. They can be used to reduce speeds at the location of the device or redirect traffic by prohibiting two way traffic flow. 1. Purpose The primary purpose of curb extensions, chokers and chicanes is to provide a visual cue to motorists that they are on a residential street. Curb extensions also enhance the pedestrian crossing points. 2. Eligibility Criteria These must be placed on neighborhood streets. Curb extensions can be installed at intersections or mid - block. They may be used in conjunction with other traffic calming devices. 3. Advantages a. Reduces pedestrian crossing distance. b. Facilitates transit loading and unloading c. Prevents passing of turning vehicles. d. Requires no deviation from a straight line path. 3 -8 Speed Hump Policy 9/30/98 Page 8 4. Disadvantages a. High installation costs. b. Precludes bicycle accommodation. c. Eliminates parking along street. d. Maintenance cost can be high if landscaped e. May negatively effect drainage along the street. Other chokers or intersection redesign measures can take the form of semi - diverters or diagonal diverters. Semi - diverters limit access to a street from one direction by blocking half the street, especially if one direction of travel predominates on a street. Diagonal diverters place a barrier diagonally across an intersection, disconnecting the legs of the intersection. These devices are effective in reducing volume. C. Mid -Block Medians or Islands These devices may be effective in reducing speeding and cut - through traffic and provide good landscape opportunities. They are similar to traffic circles, but they are elongated and are constructed in the middle of blocks. 1. Purpose The primary purpose of a mid -block median is to slow speeding and reduce the number and severity of vehicular accidents. 2. Eligibility Criteria The design of the median should be constructed to allow traffic to pass in both directions. They may be used in conjunction with other traffic calming devices. 3. Advantages a. Prevents passing. b. Separates opposing vehicle travel lanes. c. Provides visual enhancement of roadway. 3 - Speed Hump Policy 9/30/98 Page 9 4. Disadvantages a. Expensive if landscaped. b. Limits parking along streets. D. Rumble Strips Rumble strips are raised bands of material (typically reflectorized pavement marking tape) placed across the roadway to create a sound or vibration to alert motorists of upcoming situation requiring them to slow down or stop. Rumble strips are spaced approximately 2.5 to 4 feet apart. 1. Purpose The primary purpose of rumble strips is to slow speeding motorists. This traffic calming device typically acts as a warning signal to motorists. 2. Eligibility Criteria The design of the rumble strips should take into consideration the location they are place in relationship to residents. They are generally applicable only where there is no close residential frontage. They may be used in conjunction with other traffic calming devices. 3. Advantages a. Slows speeding traffic. b. Notifies motorists of upcoming traffic calming devices. 4. Disadvantages a. Noisy to residents in close proximity to rumble strips. b. Reduces speed temporarily. 3 o ATTACHMENT 1 SUGGESTED TRAFFIC CALMING EVALUATION PLAN 1. Identify the problems through various sources such as citizen and/or Council input, traffic issues, etc. 2. Contact the neighborhood with formal notice and provide them with education and awareness programs concerning traffic calming devices, and provide them with enough information, including the city's POLICY FOR NEIGHBORHOOD SPEED HUMPS and other traffic calming devices for their consideration. It will be emphasized that a majority of neighborhood residents written support will be required for continuing this process. 3. To initiate the POLICY FOR NEIGHBORHOOD SPEED HUMPS and other traffic calming devices. Provide for traffic and engineering analysis for designation of affected areas along with establishing a recommended type of device with estimated cost of installation. 4. Staff will meet again with the neighborhood and provide them with the findings of the traffic and engineering study. (Written support for the program from the neighborhood should have been received by the appropriate Staff and /or Council member. 5. Public hearing that will allow Staff to inform Council of the appropriate plan with the cost estimates. This hearing will also allow citizens to voice their continued support, ask questions, and provide opposing views. Prior to the hearing date, formal notice will be sent to all residents in the affected neighborhood. Notice will inform the residents of the public hearing to discuss the proposed traffic calming plan. Council will provide direction and approval of specific plan and expenditures. ATTACEINMEtiT 2 SPEED HUMP - PLAN VIEW WHITE TYPE 11 1-S IDED 10 � Id 4' 8 B 8 f lV . B I f ' 8 8 AT TAPERED CURBS ‘ f . ROADWAY WIDTH (TYPICAL 28' TO 47) • La LLI LU CL g to el 0 mi a� N s to = • • tl� tum2 - a) ( T_ z ES* CD q 1 = § 473 3, (D q J M E:g . Et Et g_. :91d k ;1: 4. Z w O. 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