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1998-08-18
REGULAR CITY COUNCIL MEETING 667 NORTH CARROLL AVENUE SOUTHLAKE, TEXAS AUGUST 18, 1998 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy (arrived at 6:50 p.m.); Mayor Pro Tem W. Ralph Evans; Deputy Mayor Pro Tem Scott Martin. Members: Debra Edmondson, Gary Fawks, Rounie Kendall, and, Wayne Moffat. STAFF PRESENT: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager; Shelli Siemer, Assistant to the City Manager; Lou Ann Heath, Director of Finance; Kevin Hugman, Interim Director of Parks and Recreation; Ben Henry, Parks Planning and Construction Superintendent; Greg Last, Director of Community Development; Karen Gandy, Zoning Administrator; Bob Whitehead, Director of Public Works; Charlie Thompson, Deputy Director of Public Works; Ron Harper, City Engineer; Chuck Ewings, Assistant to the Public Works Director; Shawn Poe, Capital Projects Coordinator; Billy Campbell, Director of Public Safety; Lauren Safranek, Director of Human Resources; E. Allen Taylor, Jr., City Attorney; and, Sandra L. LeG-rand, City Secretary. WORK SESSION: The work session began at 5:20 p.m., whereby Councilmembers and city staffmembers reviewed items on the agenda. The work session was video taped and a tape recording was made for future reference. The following items were discussed by Council: · Agenda Item #5-M, Award of bid for 100 GPM deep water well and well pump at Bob Jones Park, was removed from the agenda by the City Manager. Agenda Item #5-D, Professional Services Agreement with Freese and Nichols for the design of modifications to the Keller/Southlake pump station and design of the 30"/36" portion of the Northeast Tarrant County Regional Water System CNETCRWS), was removed from the consent agenda. Agenda Item #5-H, Advertise for bids for the construction of a second five million- gallon ground storage tank at Pearson Lane and F.M. 1709, was removed from the consent agenda. Agenda Item #5-1, Award of Bid to ASC Pavement Markings, for the striping of Byron Nelson Parkway and Southridge Lakes Parkway and the widening of a portion of Byron Nelson Parkway, was removed from the consent agenda. Agenda Item #4-D, Parks and Recreation Board Report. Bobby Rawls, 165 East Dove Road, Southlake, was present, and gave the Park Board Report. Mr. Rawls noted the Youth Park and Recreation Board would like the City develop a Teen Regular City Council Meeting Minutes of the August 18, 1998 Meeting Page 1 of 33 Center for them. The Park Board feels it is very important to listen to what the youth are telling them. He stated they have been looking at the issues, along with the Southlake Youth Advisory Committee, and different schools, to help in determining what the teen center would look like. Mr. Rawls stated on September 28, 1998, a joint Parks and Recreation Board and Southlake Parks Development Corporation (SPDC) meeting will take place for the purpose of preparing the five-year Capital Plan. It will be their first joint meeting with SPDC since he has been on the Park Board. Mr. Rawls stated the Board accepted the naming of the pavilions at Adventure Alley. He stated Larry Abemathy had received some private funds and has built one 45' diameter hexagon pavilion, and two 20' diameter hexagon pavilions. They all have laminated beams, and steel columns. He noted corporate sponsorships are still available. Mr. Rawls stated individuals, families, and businesses can be recognized by name stakes, or handrail pickets on the large pavilion with a $100 donation each. Construction will be in early fall. A copy of the pavilion is hereby attached to the minutes of this meeting. Councilmember Scott Martin commented about a Teen Center, stating, he has spoken with Robin Jones and Vicki Johnson, and recommended that Council start a committee or a focus group to look at the issues. He stated he hopes that the Park Board will go out and investigate some of the teen centers in the adjoining communities that have youth centers. He recommended that they talk about the problems and not start envisioning solutions. Agenda Item #7-E, ZA 98-079, Concept Plan for Lot 3, Block 3, Diamond Circle Estates. Mr. Jim Zimmerer, applicant, stated he is representing a company that will be building the project. He stated they want to put a cellar under the building, commenting, it is their plan to drop the medical fi.om the plan. He commented that parking has been an issue. Agenda Item #7-A, Resolution No. 98-58, Endorsing the petition for project improvements on U.S. 377, S.H. 114, and F.M. 1938 recommended by the Metroport Cities Partnership to the Texas Department of Transportation. Gary Silver, 206 Bob- O-Link, Southlake, had questions regarding the comments in the F.M. 1938 Extension Summary of Questions and Answers, as prepared by Curtis Hawk, City Manager. The work session ended at 6:00 p.m. REGULAR SESSION Agenda Item #Ir Call to order. Mayor Pro Tern W. Ralph Evans called the regular session to order at 6:00 p.m., adding that Mayor Stacy will be arriving later in the meeting. Regular City Council Meeting Minutes of the August 18, 1998 Page 2 of 33 Agenda Item #2-A~ Executive Session Mayor Pro Tem Evans advised the audience that the City Council would be going into executive session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.075, 551.076 to seek consultation with the City Attorney regarding pending and contemplated litigations, to deliberate the purchase, exchange, lease or sale of real property, a negotiated contract for a prospective gift or donation to the City, to deliberate the appointment and evaluation of public officials, to confer with one or more employees to receive information from or to questions the employees, and to deliberate the deployment of specific occasions for ;implementation of security personnel or devices. Council adjourned into executive session at 6:03 p.m. Council returned to open session at 7:00 p.m. Agenda Item #2-B, Action Necessary/Executive Session Motion was made to authorize the City Manager to enter into a purchase contract for the property described as Lot 22, 23, 24, and 25, of the East Haven Addition and known as Metropool Chemical, Southlake, Texas, further authorizing the use of park dedication fees for the purchase. Motion: Kendall Second: Martin Ayes: Kendall, Martin, Edmondson, Evans, Fawks, Moffat, Stacy Nays: None Approved: 7-0 vote Motion was made to authorize the allocation in the FY 1997-98 budget to provide for the liquidation of the outstanding balances on notes payable for property in Bob Jones Park, with the understanding that the SPDC will reimburse the General Fund during FY 1998- 99. Motion: Kendall Second: Martin Ayes: Kendall, Martin, Edmondson, Evans, Fawks, Moffat, Stacy Nays: None Approved: 7-0 vote Agenda Item #3~ Invocation The invocation was given by Coy Quesenbury, pastor of Lonesome Dove Baptist Church, who is serving as chaplain for the month of August. Agenda Item g4-A, Mayor's Report Mayor Rick Stacy welcomed everyone to the meeting and made the following announcements: Regular City Council Meeting Minutes of the August 18, 1998 Page 3 of 33 Special City Council meetings to discuss the Fiscal Year 1998-99 Annual Budget will begin on Thursday evening, August 20, 1998, from 6:00 p.m. to 10:00 p.m. The sessions will continue on Friday, August 21, 1998 from 10:00 a.m. to 5:00 p.m. Location of the special City Council meetings will be held in the Senior Activity Center, 307 Parkwood Avenue, Southlake. The meetings are open to the public and interested citizens are welcomed to attend. Thursday morning, August 20, 1998 at 7:30 a.m. will be a Metroport Cities Partnership meeting. The meeting will be held at the Keller Library, 640 Johnson Road, Keller. Friday, August 21, 1998 at 9:00 a.m. will be the Bicentennial Park Expansion, Phase II ground breaking ceremony. The location of the event will be under the white tent near the Bicentennial Park entrance offofF.M. 1709. Monday, August 24, 1998 at 11:30 a.m., is the monthly Chamber of Commerce Luncheon to be held at Solana. The speaker will be Ted Gillum, CISD Superintendent, who will speak on the CISD bond election. Tuesday, August 25, 1998 at 6:30 p.m. the Annual GRACE Volunteer Recognition Dinner will be held at the Metroplex Covenant Church on Glade Road, Colleyville. Agenda Item 04-B, City Manager's Report City Manager Curtis Hawk asked Ron Harper, Deputy Director of Public Works/City Engineer, to bring Council up to date on the Town Square development. Ron Harper reported that the progress continues on the infi'astructure and commercial elements of this project. Parking lot paving on the west lot has been completed and is approximately 75% complete on the east lot. Street paving is scheduled to begin mid- August. Lime stabilization of Central Avenue has begun. Town Square Six buildings are currently under construction. Buildings lA, lB, 4C, 5A, and 5B have had steel erected, and building 2C has had the slab poured. Brick has been delivered for buildings lA and lB and brick installation has begun on IA. The brick for Comer Bakery is approximately 98% complete. The exterior sheathing for building lA is complete; electrical, mechanical and plumbing rough-in are complete; interior framing and sheet rock in the public areas between tenant spaces are being constructed. The exterior stucco system has been completed on building lA (with the exception of one store front). Windows have been delivered for building lA. Brick work has begun on building lB. Interior framing of building lB is being constructed; electrical, mechanical and plumbing rough-ins are being installed, lB roof construction is scheduled for the Regular City Council Meeting Minutes of the August 18, 1998 Page 4 of 33 week of August 17. Brick work on the north and east faces have begun on lB. Building 5B has had rough-in mechanical and plumbing begun. Town Hall On August 13, the CISD School Board officially chose not to participate in Town Hall. Based upon this information, Urban Architecture was instructed to complete the programming book based upon the inclusion of a City Library in the Town Hall. On the agenda is a request to select David Schwarz Associates and Urban Architecture to provide design services for Town Hall. If these choices are approved, staff will plan on bringing detailed contracts back to Council at the first meeting in September. Agenda Item g4-C, SPIN Report Milan Georgia, 2404 Taylor Street, Southlake. Mr. Milan stated he is a representative for SPIN #3. Mr. Milan stated there will be a meeting of SPIN on August 27, 1998 at 7:00 p.m. at the Senior Activity Center, with Dr. Ted Gillum being the speaker, regarding the CISD Bond Election. The public is invited to attend for information related to their election. Mr. Milan stated SPIN #3 is located in the northeast section of the City. He stated there are 375 families in SPIN #3 at this time, and growing as there are two new developments which will expand the area by 500 additional families. He noted sewer is 75% complete in SP1N #3. The Lonesome Dove Park is almost complete and he thanked Curtis Hawk, City Manager, and Kosse Maykus, developer, for coordinating this neighborhood park. Agenda Item #5, Consent Agenda Mayor Stacy read the consent agenda items into the record. They were: 5-A. Approval of the Minutes of the Regular City Council meeting of August 4, 1998. 5-B. Authorize the City Manager to enter into an interlocal agreement with Tarrant County for tax collection services. 5-C. Selection of David Schwarz Associates and Urban Architecture to provide design services for Town Hall. 5-D. Removed from Consent Agenda. Approval of fees for the Phase II portion of the professional services agreement with Freese and Nichols for the design of the West Jones Branch channel improvements. Authorization to advertise for bids for the construction of a sanitary sewer lift station to serve the Raintree/Shady Lane area. Regular City Council Meeting Minutes of the August 18, 1998 Page 5 of 33 5-G. Award of bid to Reynolds Asphalt, Inc. for the paving of streets in the Raintree/Shady Lane area. 5-H. Removed from Consent Agenda. 5-1. Removed from Consent Agenda. 5-J. Resolution No. 98-59, Extending the moratorium on sexually oriented businesses for 180 days, until February 13, 1998. 5-K. Award of bid for Bid Package #2 (courts) for Bicentennial Park Expansion, Phase II. 5-L. Award of bid for Bid Package #2a (lighting) for Bicentennial Park Expansion, Phase II. 5-M. Removed from the agenda. 8-C. Ordinance No. 480-286, 1st reading (ZA 98-073), Rezoning for SheltonWood. 8-D. ZA 98-086, Plat Revision for the proposed Lots 17R through 27R, and Lot 28R (Common Green 45), Block 42, Timarron Addition. 10-D. Sign Ordinance appeal for a sign at 2100 West Northwest Highway, Park Place. Mayor Stacy informed citizens present of the procedure Council follows in voting on the "consent agenda" and asked if anyone had any comments or opposition to express regarding any items listed in that section of the agenda. There were no comments on the items. Motion was made to approve the consent agenda which include items: #5-A, #5-B, #5-C, #5-E, #5-F, #5-G, #5-J, #5-K, #5-L, #8-C, #8-D, and tabling #10-D until the next City Council meeting. Motion: Martin Second: Edmondson Ayes: Martin, Edmondson, Evans, Fawks, Kendall, Moffat, Stacy Nays: None Approved: 7-0 vote ADDITIONAL INFORMATION REGARDING CONSENT AGENDA ITEMS 5-A. The Minutes of the Regular City Council meeting held on August 4, 1998 were approved as presented. 5-B. Tarrant County Tax Collection Contract. Since 1982, the Tarrant County Tax Assessor/Collector has collected property taxes for the City of Southlake. The Regular City Council Meeting Minutes of the August 18, 1998 Page 6 of 33 5oC. renewal contract was presented to the City for collection of 1998 taxes. Tarrant County charges $.40 per financial transaction, defined as a payment or refund on an account. The contract provides for disbursements to be made to the City when daily collections exceed $100, or at the close of a month. Also included in the contract is a listing of the reports provided to the City. Selection of David Schwarz Associates and Urban Architecture to provide design services for Town Hall. Staff has been working with Urban Architecture for several months in order to develop the space planning and programming of Town Hall. It has been staff's intention to recommend to City Council that David Schwarz Associates and Urban Architecture provide the architectural design services for this building. Both of these finns have been involved in the design and development of Town Square. Schwarz would fill the role as Design Architect and would be responsible for the overall exterior appearance of the building and the design of the public areas. Urban would fill the role as Architect of Record and would be responsible for the construction drawing and construction administration of the project. They would be responsible for the preparation of all construction plans, bid documents, and construction period related issues. Removed from consent agenda. Approval of fees for the Phase Il portion of the professional services agreement with Freese and Nichols for the design of the West Jones Branch channel improvements. In April 1998, Council approved a professional services agreement with Freese and Nichols for the design of channel improvements for West Jones Branch Creek. These improvements are necessary to help facilitate TxDot's expansion of S.H. 114, particularly for the Kimball interchange. Council approved $21,000 for the cost of the first phase of the project in the original agreement. Freese and Nichols has submitted a fee of $89,000 for the Phase II portion of the contract. The Phase II activities include developing preliminary plans, determin'mg necessary easements, applying for a 404 permit (required by the Corps of Engineers for activities in %vaters of the U.S."), final design, and bid procedures. The fee does not include surveying which the City has contracted with Cheatham and Associates to complete. This project is proposed to be funded from the CIP budget, Should Council approve the proposed Stormwater Drainage Utility District (SDUS), the CIP budget would be reimbursed from the SDUS fund. Authorization to advertise for bids for the construction of a sanitary sewer lift station to serve the Raintree/Shady Lane area. Sanitary sewer has been installed in most of the Raintree/Shady Lane area and residents have begun to connect to the service lines. A lift station is proposed to pump the wastewater from the Raintree/Shady Lane area to the gravity sanitary sewer located at Dove Street and the future Kirkwood Boulevard. This is a staged-construction program in that staff is proposing that the lift station start construction before the force main is bid. The estimated cost of this project is $467,500. The FY 1997-98 C1P budget Regular City Council Meeting Minutes of the August 18, 1998 Page 7 of 33 provides $318,750 and the remaining $148,750 is proposed as part of the FY 1998-99 CIP budget. The design is complete and the City has acquired the property where the litt station is proposed to be located. Award of bid to Reynolds Asphalt, Inc. for the paving of streets in the Raintree/Shady Lane area. The Raintree/Shady Lane area is currently receiving sanitary sewer and water improvements as part of the Neighborhood Sewer Program. Included in this project are proposed street improvements. Once the sanitary sewer is installed, street improvements can begin. The sewer and water improvements are mostly complete. If Council accepts the low bid, street improvements are anticipated to begin in late August or early September. This will complete the final phase of the project. Low bidder for the project is Reynolds Asphalt, Inc., with a low bid of $299,812.80. The FY 97-98 CIP budget provides $650,000 to fund this project and a future culvert to be installed as part of the proposed W. Jones Branch Channel improvements to prepare for the expansion of S.H. 114. From the total amount above, the CIP budget provides $318,000 for paving, $225,000 for the proposed sewer connection to Grapevine, and $107,000 for the culvert. Removed from consent. Resolution No. 98-59, Reinstating 180-day Moratorium on Sexually Oriented Businesses. Resolution No. 98-59 will reinstate the moratorium on sexually oriented businesses until February 13, 1999 for an additional 180 days. The Zoning Administrator stated her work is progressing on the required study, but due to a heavy work load of ordinance revisions, the study is not complete at this time. Award of bid for Bid Package #2 (courts) for Bicentennial Park Expansion Phase I/. The courts bid package included in the base bid: (12) tennis courts; (1) center tennis court; (1) in-line hockey court, and (3) basketball courts. The Southlake Parks Development Corporation (SPDC) budgeted the amount of $757,962 which includes construction of: in-line hockey rink and lighting ($244,150); (2) basketball courts ($80,938); and, (8) tennis courts, lighting, and sidewalks ($432,875). A copy of the memorandum from Kevin Hugman, Interim Parks and Recreation Director, dated August 13, 1998, is hereby attached to the minutes of this meeting. Award of bid for Bid Package #2a (lighting) for Bicentennial Park Expansion Phase II. This bid package included lighting of the tennis courts and the in-line hockey court specified in bid package #2, as well as lighting of Bicentennial Park ball fields #1 and #3. Ballfields #1 and #3 were included in this package to attempt to take advantage of unit cost savings associated with a larger construction package. Since the SPDC budget did not include construction of all of the courts planned for Phase II, deductive alternates were included in the bid specifications. These allowed deduction of lighting for the center tennis court and/or deduction Regular City Council Meeting Minutes of the August 18, 1998 Page 8 of 33 of lighting for one or more pair of tennis courts. The SPDC budget of $757,962 is for construction of the in-line hockey rink, (2) basketball courts, and (8) tennis courts. Lighting and sidewalks for the courts was also included in this budgeted figure. A copy of the memorandum from Kevin Hugman, Interim Parks and Recreation Director, dated August 13, 1998, is hereby attached to the minutes of this meeting. Ordinance No. 480-286, Ist reading (ZA 98-073), Rezoning for Sheltonwood. Ordinance No. 480-286, 1st reading (ZA 98-073), Rezoning for Sheltonwood, on property legally described as Tracts lA and 1C1A situated in the Joel W. Chivers Survey, Abstract No. 350, and Tract 2B1 situated in the James L. Chivers Survey, Abstract No. 348, and being approximately 24.225 acres. Current zoning is "AG" Agricultural District with a requested zoning of "SF-1A" Single Family Residential District. Applicant: Four Peaks Development, Inc. Owners: Charles and Elaine Bell and John Shelton. ZA 98-086, Plat Revision for the Proposed Lots 17R through 27R, AND Lot 28R (Common Green 45), Block 42, Timarron Addition. ZA 98-086, Plat Revision for the proposed Lots 17R through 27R, and Lot 28R (Common Green 45), Block 42 Timarron Addition, Crescent Royale, being a revision of Lots 17 through 27 and Lot 28 (Common Green 45), Block 42, Timarron Addition, Crescent Royale, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 2626 and 2637, Plat records, Tarrant County, Texas, and being approximately 3.075 acres. Current zoning is "R-P-U-D" Residential Planned Unit Development. Owner and Applicant: Westerra- Timarron, L.P. 10-D. Sign Ordinance appeal for a sign at 2100 West Northwest Highway, Place. Cencor Realty Services manages the Albertson's property on Northwest Highway in which the building is in the confines of the Grapevine city limits and a portion of the parking lot for this business is in Southlake. They have requested a business sign and Southlake has denied that permit because our ordinance requires that a sign may only be permitted on a "Site" defined as a lot, tract or pad site. The denial is referenced more because the building is in one city and the sign would be in another city, If not for the city limits issue, the sign would be allowable by ordinance. This item was tabled under the consent agenda tonight at the request of the applicant. Agenda Item #6, Public Forum Mayor Stacy announced that this item is placed on the agenda to give anyone in the audience an opportunity to address Council about anything that is not on the current meeting agenda and asked if anyone in the audience would like to speak. He also stated if anyone was present to speak concerning an item on the agenda, to wait until the item was considered. Regular City Council Meeting Minutes of the August 18, 1998 Page 9 of 33 No comments were received during the public forum. Agenda Item #7-A, Resolution No. 98-58, Endorsing the Petition for Pro. iect Improvements on U.S. 377, S.H. 114 and F.M. 1938 Curtis Hawk, City Manager, stated, "Resolution No. 98-58 is a resolution that would support or endorse a petition that was filed on the city's behalf by the Metroport Cities Partnership for improvements to (Southlake's portion) S.H. 114 and F.M. 1938. Mr. Hawk reminded Council, "we are on the agenda for the Texas Department of Transportation (TxDOT) Commission meeting on September 24th in Austin." "There are basically four projects that we have petitioned to appear before the Commission on. One of those is the expansion of U.S. 377-improvement of that up to the ultimate lanes up through Keller up to S.H. 170. The other is completion of two portions of S.H. 114--the portion through Southlake is not yet completed and that is what we call the White Chapel Interchange." The White Chapel Interchange is the area between six-tenths of a mile southeast of the Dove Road intersection and the Carroll Road intersection. He explained that SH 114 has been approved for funding as a six lane divided highway through Southlake with the exception of the White Chapel Interchange area. The White Chapel Interchange has been approved for the right-of-way acquisition and the construction plans. Mr. Hawk said another project petitioned to the Commission is the section of S.H. 114 from Precinct Line Road west through the S.H. 170 connection to remove the traffic signals. Completion of these projects will provide a freeway section from 1-35 in Dallas to 1-35 on S.H. 114. Mr. Hawk said, "The one new piece is the request to seek funding to extend F.M. 1938 from its terminus now at F.M. 1709 north up the Randol Mill right-of- way through Westlake and to the connection there to the new interchange that has been proposed there on S.H. 114." The section of F.M. 1938 to S.H. 114 has been on the "to do" list to expand since 1977 and has been scheduled for improvement in Southlake since 1988 as a major arterial. Mr. Hawk said that the City was made aware late last year that the State might have additional funding available for the expansion project. He said it was talked about by Council at the February meeting and an article appeared in the Fort Worth Star Telegram in early March. The City has been working with the Metroport Partnership organization, which consists of eight cities, four school districts, and chambers of commerce, in the area between DFW Airport on the east and Alliance Airport on the west, to solicit support from other communities for the road projects. Mr. Hawk said that there is need to "firm up the projects" since they have now been placed on TxDOT's agenda for consideration on September 24th. Since the expansion of F.M. 1938 to S.H. 114 is the only new project added to the projects being petitioned to the State, Council was seeking input from its citizens through the public meeting held last month. Mr. Hawk said regarding the next steps, "If we are able to get the three cities that are impacted, the Town of Westlake, the City of Keller, and the City of Southlake, to approve resolutions to support that, then we will take it to Austin to the Commission. If they approve the funding, the next step is to start the geometric design of the roadway, start surveying, try to determine the exact location of where the roadway would be." "We know that through the City of Southlake and the Keller area, we are looking at the existing right-of-way of Randol Mill plus some distance to the west. If it is designed as a Farm-to-Market road cross-section, we're looking at a right-of-way of 140 feet, which Regular City Council Meeting Minutes of the August 18, 1998 Page 10 of 33 would produce a cross-section that would look like F.M. 1938 or Davis Boulevard as it goes south of F.M. 1709. The difference being that it would have a median in the middle that would be twenty-four foot and landscaped." He explained the difference between what it would look like if improved as a State Farm-to-Market road versus the improvements made as a City road. The City's improvements to F.M. 1938, which were approved by Council in 1988 and subsequently updated twice since, call for five-lanes of pavement, with a 94-foot fight-of-way, whereas the State's improvements call for basically six-lanes of pavement, with a 24-foot median and a 140-foot fight-of-way. Mr. Hawk explained the funding aspect of the project. If the State approved funding of the project, which is estimated to cost $15-16 million for the 3.6 miles from F.M. 1709 to S.H. 114, funding of the construction portion would come from the State, funding for the fight-of-way would come from the County, and the three cities would share in the cost of the plans preparation which would be approximately $300,000. In summary, Mr. Hawk said the City wants citizen input and will try to address concerns of citizens and will continue to look at their issues before the Council holds the public hearing and considers the resolution. Any questions can be addressed to either City Manager Curtis Hawk or Director of Public Works Bob Whitehead. Staff has general location maps and sample cross-sections available for the public to review. Greg Last, Director of Community Development, showed overlays of the existing cross- sections on Randol Mill Road north of F.M. 1709 to the audience, then showed the proposed cross-sections of the same area on Randol Mill Road. PUBLIC HEARING: The following persons expressed opposition to the expansion of Randol Mill Road, but did not wish to speak before the City Council: Louie Barker, 565 Randol Mill Road, Southlake. Linda Pekowski, 2507 Florence Road, Roanoke. Ray Pekowski, 2507 Florence Road, Roanoke. Karen Barker, 565 Ranoll Mill Road, Southlake. Mary Purvinis, 1795 Kingswood Drive, Southlake. Stephen Atmore, 202 Bob-O-Link Drive, Southlake. Deborah Atmore, 202 Bob-O-Link Drive, Southlake. Quentin and Diana Collins, 1785 Kingswood Drive, Southlake. Robert Hart, 1795 Kingswood Drive, Southlake. Patti Walter, 1907 Water Lily Drive, Southlake. Mike Edge, 209 Meadowlark, Southlake. Beverly and Vole Smart, 2501 Hillside Court, Southlake. James Hoglund, Southlake. Martin Smith, 210 Swallow Drive, Southlake. Geri Norris, 2401 Hillside Court, Southlake. R..D. Norris, 2401 Hillside Court, Southlake. Betsy Herrick, 204 Bob-O-Link Drive, Southlake. Regular City Council Meeting Minutes of the August 18, 1998 Page 11 of 33 Rhonda Planchet, Southlake Jerry Sutton, 1202 Randol Mill Road, Southlake. Rebecca Rodriquez, 216 Bob-O-Link, Southlake. Laura Harmon, 105 Bob-O-Link Court, Southlake. Brianna Silver, 206 Bob-O-Link Drive, Southlake. Miss Silver stated she does not want a freeway behind her house. Terri Castro, 607 Stonebury Drive, Southlake. Ms. Castro stated she is new to the area. She stated one great thing about Texas is they master plan, however, proposing the widening of Randol Mill Road is not master planning. She stated she is opposed to this, and stated she is ashamed to say she lives in Southlake. Robert Downard, 1255 Randol Mill Avenue, Southlake. Mr. Downard stated that hearing the presentation upset him. He noted they are seventy-plus years old and their place on Randol Mill Road is paid for. If Council does put in the road, he will not be able to sell their property. He has a problem with the City and Metroport being together. He stated he wants his own city. He wants to see Randol Mill Road as a two lane road. He is opposed to this action. Mark Hansen, 101 Bob-O-Link Court, Southlake. Mr. Hansen stated if this has been in the Master Plan since 1979, how did the developer get approval to build Myers Meadows. It seems the people who live in that area don't want Randol Mill Road expanded. This is a windfall opportunity to spend money--he stated he feels we should just save the money. Mr. Hansen went on to say we need an east-west roadway. He is opposed to the F.M. 1938 expansion. Traci Stahr, 106 Bob-O-Link Court, Southlake. Ms. Stahr stated her husband called the City prior to them moving to Southlake in December, and they were told of the roadway expansion being in the plans. Jim Plachet, 210 Bob-O-Link Drive, Southlake. Mr. Plachet stated when he moved back to the area they looked for good schools and a quite place to live, and moved to Southlake. He stated the City Council has an awesome responsibility, speaking for the residents. He stated it comes down to profits. Nancy Salisbury, 104 Clear Brook Court, Southlake. Ms. Salisbury stated she is opposed to the expansion of F.M. 1938. Rex Potter, 303 Waterford Court, Southlake. Mr. Potter stated he does not live next to the property in question, however, he is opposed to the project. Mr. Potter stated he believes this is a six-lane road, which is larger than 94' to 144' and that this is a considerable expansion of a roadway. He stated such roads invite commercial and this is residential property. He noted such a project would devalue the property in the entire area. He commented on the Texas Speedway Raceway, stating this road will be a cut- through to the race track. He referenced the Thoroughfare Plan. He stated he feels the Regular City Council Meeting Minutes of the August 18, 1998 Page 12 of 33 funds should be used for U.S. 377 and S.H. 114. Lets put the resources where we want it now. He added, "let's talk about what we want the City to be." Timothy Herrick, 204 Bob-O-Link Drive, Southlake. Mr. Herrick stated he is thankful that he has been able to meet a lot of his neighbors because of the proposed expansion of F.M. 1938. He stated he is opposed to the expansion of F.M. 1938. Claudia Lang, 208 Bob-O-Link Drive, Southlake. Ms. Lang stated she has been working on this issue for two weeks. Mr. Hawk, City Manager, stated tonight that the City started working on this in January, and commented, "that is when the citizen should have been made aware of it." She stated U.S. 377 and S.H. 114 should go on to Austin for funding. Let the other cities plan for their City, we don't want it through our City. She asked Mayor Stacy to put his city first, and not Metroport. Gary Silver, 206 Bob-O-Link Drive, Southlake. Mr. Silver stated he would be happy to listen to the City Council state the benefits this road would bring to the community! JeffLang, 208 Bob-O-Link Drive, Southlake. Mr. Lang stated his house backs up to Randol Mill Road. He applauds everyone who came out tonight. Mr. Lang stated his number one concern is for his children. He stated his family made a lot of sacrifices to live in Southlake. He stated he feels S.H. 114 and U.S. 377 are important and Council needs to go forward with them. He stated he wishes the City Council the best of luck with their decision. Pat Cockrum, 203 Lovegrass Lane, Southlake. Mr. Cockmm stated this roadway will change the demographics of the area. She is opposed to the expansion of F.M. 1938. Doris Downard, 1255 Randol Mill Drive, Southlake. Ms. Downard stated this is the last place Mr. Newton spoke some years ago. She stated she read fi:om a newspaper article in which several people in our area were killed in traffic accidents on 1-35. She stated she feels the City is selling everything for a pot of money over a neighborhood street! She is opposed to the expansion of F.M. 1938. If you let the State of Texas work on this road, when a citizen has a problem they will have to call the state for assistance. David L. Brown, owns property at 201 Randol Mill Avenue, Southlake. Mr. Brown stated he is in support of the F.M. 1938 expansion. Valerie Joyce Clark, 755 Randol Mill Avenue, Southlake. Ms. Clark stated she lives on 11 and ½ acres on Randol Mill Avenue in a little house. She stated she feels the City needs to vote in support of the F.M. 1938 Randol Mill Avenue expansion. Anita Brown, owns property at 201 Randol Mill Avenue, Southlake. Ms. Brown stated she is in support of the expansion. Hertha L. Jenkins, 985 Randol Mill Avenue, Southlake. In support of the F.M. 1938 expansion of Randol Mill Road. She stated, "we need the road." Regular City Council Meeting Minutes of the August 18, 1998 Page 13 of 33 Kent Phillips, 2260 Johnson Road, Southlake. Mr. Phillips stated he is in support of the expansion. Dante Caranci, Southlake. Mr. Caranci is in support of the expansion. Ottis Collins, Randol Mill Avenue, Southlake. In support of the expansion. James Kenkins, 985 Randol Mill Avenue, Southlake. In support of the expansion. Charles Carlock, 675 Randol Mill Avenue, Southlake. Mr. Carlock stated he is in support of the Randol Mill Avenue expansion. Lorene Brewer Collins, 224 Randol Mill Avenue, $outhlake. Ms. Collins stated she is in support of the Randol Mill Avenue expansion. A.T. Cain, 640 Randol Mill Avenue, $outhlake. In support of the expansion. Larry Ford, Florence and Randol Mill Avenue, Southlake. Mr. Ford stated he bought fourteen and one-half acres on the comer of Randol Mill Avenue and Florence Road, and he is the pastor of the church to be built in that location. He stated it is a dangerous road and he wants it to be made safer. He stated maybe we don't need medians. He stated he is in favor of the road being built, and he represents 750' of frontage on Randol Mill Road. Bill Spivey, 1520 Randol Mill Avenue, Southlake. Mr. Spivey stated he wants to update the petitions signed by landowners on Randol Mill Road. He presented a map that is colored showing the property owners who are in favor of the state funds being used for the expansion of F.M. 1938 to Randol Mill Road. He stated the percentage of those who are in favor of the road improvements is 67% and lenear footage about 75% approval. He stated the figures show both Keller and Southlake residents who are affected by the roadway. He referenced an article written by Joe Bob Riggs in 1975 who named Southlake as a "one horse hick town" at that time, and the most desirable place to live in Tan'ant County. In a twenty-five year period something changed. He stated those who live on Randol Mill Avenue basically have their property frozen until something is done to the roadway. He addressed Council stating, "Council members have to look into their soul and ask what is best for Southlake and not for the special interest groups." He noted this roadway has the least affect to Southlake because it is on the border of Keller and Southlake. It is ah'eady an unsafe road and the problem is going to grow worse. With the tax fimds that Southlake may get from the State, it may save a lot of tax dollars that Southlake will have to pay for the road improvements. Public hearing closed. Council adjourned for recess at 9:00 p.m. Council returned to open session at 9:20 p.m. Regular City Council Meeting Minutes of the August 18, 1998 Page 14 of 33 Mayor Rick Stacy stated he really appreciates everyone who came to the meeting and those that have been involved in the process. "It has kind of been rushed in some citizens'opinions, even though it has been going on for a long time, because they just first heard about it. There will always be those who "just heard about it." Mayor Stacy stated in his opinion road improvements will never be a popular thing. "If we were to improve other major roads in our community today, it would be very difficult. People do not want change." Mayor Stacy said, "Part of my concern about this particular roadway is very simply a fiduciary responsibility. "I felt like it was necessary to bring it forth as soon as we found out earlier this year, that there was some $750 or $800 million dollars of discretionary funds that the State of Texas was going to get, that even the state had not planned on. We knew that there would be a tremendous campaign throughout the state for those monies. With that in mind we had this project, that we could not figure out how to fund, and felt this would be an easy way to fund it. It would certainly be easy on the tax payers of this community for this roadway to be fimded by the State. As Curtis pointed out, the majority of the roadway talked about tonight is in Southlake city limits, even though the western edge is in Keller. The roadway is in Southlake. When we met with the state, they made it perfectly clear that if we did not have full support and resolutions fi.om the three cities within the jurisdiction area, they would not consider this funding." "We were told tonight that the City of Keller approved the resolution with a 6- 0 vote in favor. Metroport Cities plans to present the project to the state of September 24, 1998, requesting funding the other section of S.H. 114 and improving U.S. 377, north to 170. Those two roadways are very critical to our entire community." He has said publicly that he does not want to go to the state with a lot of opposition. Yes, it is a window of opportunity, a very smart opportunity, but it would be stupid to take it to the state and not succeed. He stated he does not think the state would approve it (F.M. 1938 expansion) the first time we ask for it. His experience says we will have to ask for it several times. It will probably be five to ten years before the roadway would be built. Westlake has tabled the resolution, therefore, it cannot be approved in time for the deadline. His feeling is even though Southlake Council approved it tonight, it would be pulled because Westlake has not approved the resolution. Mayor Stacy stated, "I think the road is important. We as a community have shown here tonight that the citizens have spoken here tonight, for and against, all very professionally." Mayor Stacy said, "what we should do, is recognize that there is a need for the road there, and there will be a road there, whether the state funds it or the city funds it. What we need to is work together and find out what kind of road we want, and how we will get it there." Councilmember Ronnie Kendall said, about two years ago, this room was equally as packed on a similar issue, and she was one of the people in the room on the same issue and opposed to it. The issue was the widening of Continental Boulevard. She stated she lives in Timarron and a lot of people turned out, and the issue was opposition to Council keeping Continental on the Master Thoroughfare Plan as five lanes. Eventually, that City Council listened to the citizens, and changed the Master Thoroughfare Plan because that is what the citizens in the southern portion of the city wanted. She stated this is one of the reasons she ran for City Council because, she feels people have a right to make a mistake. Based on what she sees, there is a lot of opposition to this issue. She also stated Regular City Council Meeting Minutes of the August 18, 1998 Page 15 of 33 she believes that if we cannot get state fimds now, that we will not be able to get them in the future. She stated, "I find that very hard to believe, and I do not believe that this roadway will take traffic off of F.M. 1709." Councilmember Debra Edmondson stated she has given this matter a lot of thought. "There has been discussion about Council doing the best thing for Southlake. She said, What is the one thing we could do for Southlake besides fixing S.H. 114 that would help us relieve our traffic problems. It is not widening F.M. 1938, in fact it would be working diligently to improve the interchange of F.M. 1709 where is runs into S.H. 114." She stated she feels that is the source of our major ongoing traffic backups. Several people have mentioned safety and there is some safety issues regarding Randol Mill Avenue that concern her, and that is something that she wants to address. "Under this plan, construction would not be complete on Randol Mill Avenue until 2005, as taken from a document written by the City Manager Curtis Hawk. That is six to seven years away. If there is tree safety issues on that road, we as a city can address those safety issues and solving them. Up to this point, the City Council has not endorsed this plan, and this plan was something that the Metroport Cities brought to the Council and asked them to support this issue." Councilmember Wayne Moffat stated Council has listened to the citizens and he feels that Mayor Stacy, as chairman of Metroport; would have been remiss to not bring this issue to the City Council for their vote. He agrees that the citizens should have the ultimate voice on this issue, but they need a chance to say yes or no. Curtis Hawk, City Manager, commented on the resolution that is before the Council. He said it is in support of a petition to fund U.S. 377, S.H. 114 and F.M. 1938, through the State. If Council does not wish to support the entire resolution, simply take out the sections that they do not wish to support. There does need to be some action, so that they will know how to go forward. Councilmember Gary Fawks stated, he cannot add anything else to the comments that have been made. He stated he feels it is more road than is needed in Southlake. Motion was made to approve Resolution No. 98-58, to support the improvements on U.S. 377 and S.H. 114 and delete all reference to F.M. 1938. Motion: Fawks Second: Mo ffat Councilmember Scott Martin stated this is a very difficult item before Council tonight. He responded to some of the comments he has heard about Metroport. Martin said, "Metroport Cities is "our" friend, it is a necessary PAC that we have created amongst our small cities in order to get our share of the food when the trough is filled. We have been pushed out of that trough for years and years because Dallas, Fort Worth, Arlington and Irving get in their first, because they have the political clout, they have all the appointees, and we have got nothing, and we never get anything. Our taxes go down to Austin and we never get Regular City Council Meeting Minutes of the August 18, 1998 Page 16 of 33 anything in return. Some people said if we group together, just like the citizens have decided tonight, in whatever side of the issue you come down on, there is an advantage in numbers. We decided to get together with our friends and neighbors and get together for a cause. We do this on grant applications, and numerous times we put an item on the consent agenda in support of Grapevine, Colleyville, or other entities in support of issues, because we know that they will support our application when we want to do something. He stated he hopes the citizens understand that there are large companies that own property, like Perot, and Solana, they do need to be represented, they do need to have a say when things are going to be developed. He asked the citizens to please not make Metroport the bad guys because we all have to work together in support of important issues." Ayes: Fawks, Kendall, Moffat, Martin, Edmondson, Stacy Nays: Evans Approved: 6-1 vote Council adjourned for recess at 9:45 p.m. Council returned to open session at 9:50 p.m. Agenda Item #7-B, Ordinance No. 705, 2nd reading, Abandoning the right-of-way known as Brittain Drive located in the Brittany Place Addition. Bob Whitehead, Director of Public Works, stated Timothy and Lynn O'Connor of 1035 Brittany Court have requested that the ROW known as Brittain Drive, located in Brittany Place, be abandoned. This road has never been constructed and the Planning and Zoning Commission waived the requirement for ROW in the proposed subdivision south of Brittany Place. Ordinance No. 705, 2nd reading, provides for the abandonment of the ROW, dividing the parcel between Mr. and Mrs. O'Connor and the other adjacent property owners, Mr. and Mrs. J. Scott Mattheis. A15-foot utility easement shall be retained on the southern portion of the ROW that is requested to be abandoned. Timothy and Lynn O'Couner, 1035 Brittany Court, the applicants, were present for the meeting to answer questions of Council. PUBLIC HEARING: No comments were received during the public hearing. Motion was made to approve Ordinance No. 705, 2nd reading. Motion: Martin Second: Fawks Ayes: Martin, Fawks, Kendall, Moffat, Edmondson, Evans, Stacy Nays: None Approved: 7-0 vote Agenda Item #7-C, ZA 98-071, Site Plan for Lot 3R2, Block 1, Georgetown Park Regular City Council Meeting Minutes of the August 18, 1998 Page 17 of 33 ZA 98-071, Site Plan for proposed Lot 3R2, Block 1, Georgetown Park, on property legally described as a portion of Lot 3, Block 1, Georgetown Park, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 4216, Plat Records, Tarrant County, Texas, and being approximately .0.84 acres. Current zoning is "C-2" Local Retail Commercial District. Applicant: Realty Capital Corporation. Owner: Georgetown Monticello Partners, Ltd. Karen Gandy, Zoning Administrator, stated that nine (9) notices were sent to property owners within the 200' notification area and one (1) response has been received from Gary Price (Liberty Bank), 2438 East Southlake Boulevard, Southlake, Texas, in favor of Mrs. Gandy stated on July 23, 1998, the Planning and Zoning Commission approved this item (6-0 vote) subject to the Site Plan Review Summary No. 1, dated July 17, 1998, waiving Item #1a-d, accepting the plan as proposed and relocating the required plantings elsewhere on the site; stipulating that Item #2 (reciprocal parking agreement ) will be completed prior the issuance of a building permit; accepting the applicant's agreement to adjust the parking island in the northeast comer by eliminating a parking space and reducing the size of the building in order to meet the parking requirements; and accepting the applicant's agreement to incorporate the small Cedar Elms located in the south, east, and north bufferyards into the landscaping of the site. Councilmember Debra Edmondson stated she has spoken to Dennis Killough regarding the number of times Georgetown Park has reduced or eliminated bufferyards. Ms. Gandy stated Killough has done a lot by lot assessment and showed that 4,920 sq.ft, has been eliminated in land area. Tom Waters, Capital Realty, 920 South Main Street, Suite 170, Grapevine. Mr. Waters stated they have developed over 6 acres in Georgetown Park. They are here asking for some variances to the bufferyard requirements. The driving force in the request for the relocations and some of the reductions in some of the length is the concrete that is on the ground today and that is planned for the future. Councilmember Debra Edmondson stated she understands what they want to do, however, with the constant requests for reduced and eliminated buffe~yards, it now added up to 5,000 sq.fi, of green space that we do not have anymore. PUBLIC HEARING: ,lan }Veston, 1306 lVestmont Court, Southlake. Ms. Weston stated she finds it interesting that Council reduced the buffe~ard by some 5,000 sq.fi. She asked the Council, if another developer comes along, can Council require them to add an additional 5,000 sq.fi, of bufferyard? She stated at some point the Council needs to say "no" to the requests for reduction of the bufferyards. Councilmember Evans stated they purchased the property at different times. Councilmember Scott Martin stated, "on this particular development and many other developments, Council asks the developer to provide common access Regular City Council Meeting Minutes of the August 18, 1998 Page 18 of 33 driveways, so that each development or building does not have to provide its own road which allows Council to keep down the impervious coverage to some extent. The best way for that to work is to split that driveway half on property "A" and half on property "B." That way you only impact half as much of the impervious coverage on that particular site. That does, in fact automatically mean that since the concrete is in the middle of the road, you can't have a bufferyard there because that is where the joint common property line is. Council can go in and say we don't want common access easements, you have to give us a 5' bufferyard, and what that means is that we get twice as much pavement within the site." Public hearing closed. Motion was made to approve ZA 98-071 in accordance with Revised Site Plan Review Summary No. 2 dated August 14, 1998; waiving the location of the bufferyards and approving as shown, with the requirement that the area in those bufferyards be relocated within the site; allowing removal of two parking stalls in the northwest comer to save trees; reduce the building sq.ft, by 1,200 sq.ft.; including the recommendation of the Landscape Administrator as it relates to the small cedar elms. Motion: Fawks Second: Evans Councilmember Scott Martin asked the applicant if he thinks the pattern of ignoring the commitment to him and the other people who worked so hard on the ordinance was is going to continue with the development in our city? We are going to have to face it on the very next case. Ayes: Fawks, Evans, Kendall, Moffat, Edmondson, Stacy Nays: Martin Approved: 6-1 vote Agenda Item #7-D, ZA 98-081, Site Plan for the Proposed Lot 3R1, Block 1, Georgetown Park ZA 98-081, Site Plan for the proposed Lot 3R1, Block 1, Georgetown Park, on property legally described as a portion of Lot 3, Block 1, Georgetown Park, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 4216, Plat Records, Tarrant County, Texas, and being approximately .089 acres. Current zoning is "C-2" Local Retail Commercial District. Applicant: Pieter Andreis Jewerly. Owner: Georgetown Monticello Partners, Ltd. Karen Gandy, Zoning Administrator, stated nine (9) notices were sent to property owners within the 200' notification area and one (1) written response was received fi.om, Gary Price (Liberty Bank), 2438 East Southlake Boulevard, Southlake, in favor of Regular City Council Meeting Minutes of the August 18, 1998 Page 19 of 33 Ms. Gandy noted for the record that on August 6, 1998, the Planning and Zoning Commission approved ZA 98-081, (6-0 vote), subject to the Site Plan Review Summary No. 1, dated July 31, 1998, deleting Item #2 (Bufferyards) accepting the plan as proposed and accepting the applicant's agreement to provide the required plantings and open space elsewhere on the site; and accepting the applicant's agreement to work with Keith Martin, Landscape Administrator, in coordinating site adjustments to preserve trees with consideration given to the existing health and vitality of the trees to be saved. Pieter Andreis, 2522 Southridge Road, Roanoke. Mr. Andreis stated he is the applicant on ZA 98-081, and that he plans to build his jewelry store on the location. He stated he feels they have plenty of trees to be saved on the property. He stated with the help of their architect, that the building will be the same look as the rest of the development. Councilmember Gary Fawks asked for the size of the building being proposed. Edmondson responded the size is 6,938 sq.ft. Fawks stated this appears to be a flat roof building. Mr. Andreis stated he does not like a flat roof building either, but does not know what kind of roof to put on the building, given the size and shape of the lot. Fawks stated we have buildings of similar size with pitched roofs and if the building were a bit larger, the ordinance would require the roof to be pitched. PUBLIC HEARING: No comments were received during the public hearing. Councilmember Debra Edmondson stated to a smaller degree, the same issues are on the plan regarding the bufferyard. She stated she feels the same way as Councilmember Fawks does about the roof. Mayor Stacy stated regarding the discussion on the mechanical equipment, that according to the ordinance, the mechanical equipment cannot be visual from the ground. Motion was made to approve ZA 98-081, pursuant to Staff Review Summary No. 1 dated August 14, 1998; accepting the bufferyards as shown but requiring the applicant to relocate the plantings elsewhere on the site; noting the applicant's agreement to comply with the ordinance and screen all mechanical on the roof top; including granting the ability to reduce the parking stalls by two, and subject to the applicant's agreement to work with Keith Martin, Landscape Administrator, in coordinating site adjustments to preserve the trees with consideration given to the existing health and vitality of the trees to be saved. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Kendall, Moffat, Stacy Nays: Edmondson Approved: 6-1 vote Regular City Council Meeting Minutes of the August 18, 1998 Page 20 of 33 Agenda Item #7-E, ZA 98-079, Concept Plan for Lot 3, Block 3, Diamond Circle Estates ZA 98-079, Concept Plan for Lot 3, Block 3, Diamond Circle Estates, on property legally described as being Lot 3, Block 3, Diamond Circle Estates, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-177, Page 7, Plat Records, Tarrant County, Texas, and being approximately 1.02 acres. Current zoning is "O-1" Office District. Applicant: James A. Zimmerer. Owner: 2 Diamond Ltd. Karen Gandy, Zoning Administrator, commented that twelve (12) notices were sent to property owners within the 200' notification area and three (3) written responses have been received: Gary Yarbrough (Southern Home Realty, Inc.) 620 East Southlake Boulevard, Southlake, in favor; Sara and James Mellinger, 919 EmeraM Boulevard, Southlake, undecided; and, Richard O'Day, 921 Emerald Boulevard, Southlake, undecided. Ms. Gandy announced that nine (9) responses were received from outside the notification area. Those names and comments were made a part of the zoning file. On August 6, 1998, the Planning and Zoning Commission approved ZA 98-079, (5-1 vote), subject to the Concept Plan Review Summary No. 1, dated July 3, 1998, and accepting plans for the driveways as submitted and accepting the applicant's commitment to comply with the remainder of the items on the review. James A. Zimmerer, applicant, was present to answer questions of Council. He stated he thinks they have addressed the comments in the staff review summary, and the only comments were about the cellar and the parking that was required. He noted when asked by Councilmember Martin, that this is the first building he has built with a basement. He stated this is the first building that he built in Southlake. Martin commented on building a basement in North Texas. Martin stated he does not understand why he would want to go to the expense of putting in a basement in this area. It is not economically feasible unless there are security reasons. Mr. Zimmerer stated the reason is to utilize every inch they can because of the cost itself. He showed a drawing of a building he stated he has shown the residents in the area so that they can see that they are trying to build a residential type structure, that will blend in with the neighborhood. He stated he does not have the real elevations at this time. The basement will not have any windows but will be totally submerged. Mr. Zimmerer stated there are three residents behind the building that will be directly impacted and they feel they have addressed all of the issues of those property owners. He stated he plans to make the building ADA accessible. Greg Last commented in making the building ADA accessible it would be a requirement if they are storing office records. Regular City Council Meeting Minutes of the August 18, 1998 Page 21 of 33 Councilmember Martin commented on the driveway cuts and noted they do not meet the driveway ordinance spacing. He recommended that Council require it to be a right-in- right-out driveway and allow the common access easement to Mr. Holts driveway. Councilmember Fawks stated he feels this is very incompatible as they have one hundred realtors in that location, and Mr. Holt's is a small medical practice. Councilmember Scott Martin stated the Concept Plan shows they only have two feet of landscaping between the sidewalk and driveways and building in the back. It indicates to him that they are trying to cram too much building on to the site. Martin stated he is not going to be able to occupy the basement with people; it must be used for record storage and the mechanical equipment only. Mr. Zimmerer stated the main occupants of this building will be a title company and an mortgage company. Greg Last, Director of Community Development, stated, "With the elimination of the medical uses in this building, there is a potential allowed use for office use in the basement level because of the parking provided. Medical uses requires more parking." Councilmember Gary Fawks stated until the applicant is prepared to tell the Council exactly what is going in on this site, he will not support the concept plan. A discussion was held regarding the fence between this property and the residential subdivision Diamond Estates. Mr. Zimmerer asked for a variance to be allowed to use the brick wall fence in the rear of the property. PUBLIC HEARING: Jan Weston, 1306 Westmont Court, Southlake. Ms. Weston commented on the common shared fence of which the developer is not going to share any expense during construction. She asked if he will share the expense of maintenance on the fence. Public hearing closed. Motion was made to approve ZA 98-079, subject to Staff Review Sununary No. 2, dated August 14, 1998; granting relief on Items #lA, #lB, and #lC to allow the driveway; and granting relief from Item #2B, giving relief from construction ora second wood fence. Motion: Moffat Second: Evans Ayes: Evans, Kendall, Moffat, Stacy Nays: Edmondson, Martin, Fawks Approved: 4-3 vote Agenda Item #7-F, Ordinance No. 480-287, 2"d reading (ZA 98-075) Rezoning for Loch Meadow Estates Regular City Council Meeting Minutes of the August 18, 1998 Page 22 of 33 Ordinance No. 480-287, 2~a reading (ZA 98-075), Rezoning for Loch Meadow Estates (originally submitted as Wildwood), on property legally described as Tract 2B and a portion of Tract 2B1 situated in the Rees D. Price Survey, Abstract No. 1207, and being approximately 30.058 acres. Current zoning is "AG" Agricultural District with a requested zoning of "SF-1A" Single Family Residential District. Applicant: Larry Cole Investments. Owners: Anthony and Jo Ann Scamardo. Karen Gandy, Zoning Administrator, commented that thirteen (13) notices were sent to property owners within the 200' notification area and one (1) written response was received t~om Eric and Sue [Yong, 2007 Ridgecrest Drive, Southlake, opposed, "We are opposed to the request for the following reasons: (1) to build houses on these 1-acre lots, too many trees will need to be cut down; (2) conversions from AG to SF-1A will diminish the rural character of the neighborhood." John Levitt, Levitt Engineers, 720 Commerce Suite 104, Southlake, Texas. Mr. Levitt was present to answer questions of Council, representing the applicant. Councilmember Fawks asked if there were any significant drainage issues on the property and Levitt answered "no." Councilmember Scott Martin stated there is flood plane area within the addition. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve Ordinance No. 480-287, 2nd reading. Motion: Martin Second: Edmondson Ayes: Martin, Edmondson, Evans, Fawks, Kendall, Stacy Nays: None Approved: 6-0 vote Councilmember Moffat was out of the room and did not vote. Agenda Item #7-G, ZA 98-058~ Site Plan for French Square Office Complex ZA 98-058, Site Plan for French Square Office Complex, on property legally described as Tract 5E situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 6.1441 acres. Current zoning is "S-P-2" Generalized Site Plan District with "O-1" Office District uses. Owner and Applicant: David L. Ford. Karen Gandy, Zoning Administrator, stated the applicant has asked to table this item until the September 1, 1998 meeting, continuing the public heating. Motion was made to table ZA 98-058, at the request of the applicant, continuing the public heating at the September 1, 1998 City Council meeting. Regular City Council Meeting Minutes of the August 18, 1998 Page 23 of 33 Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Kendall, Edmondson, Stacy Nays: None Approved: 6-0 vote (to table) Councilmember Wayne Moffat was out of the room and did not vote. Agenda Item gl0-A, Policy for Processing Neighborhood Requests For Traffic Management Initiatives. Curtis Hawk, City Manager, stated, "There have been requests by residents for installation of stop signs and lowering of speed limits within the subdivisions. The requests are being prompted by the residents to discourage traffic flow and speeding within the subdivision, even if the traffic control may not be warranted. Studies have shown that installing stop signs at intersections not meeting the warrant requirements may, in fact, increase the speed of vehicles between stop signs. By installing more stop signs, the emissions of a vehicle increase with the additional acceleration. The Dallas/Fort Worth region was recently downgraded to a "serious" attainment status due to the air quality. Staffhas developed the following for processing neighborhood requests: A written request for traffic control must be received by the Department of Public Works (DPW). The written request shall include the proposed location and an explanation for the request. Once the written request is received, staffwill investigate the location. Once it is determined that additional data needs to be collected to evaluate the intersection, the DPW will request the Department of Public Safety (DPS) to place the radar trailer at the location. This is intended to do two things: first, collect data on speed and volume, and second, to educate drivers as to the speed they are traveling. The City will evaluate the data and follow up with residents to determine if additional action is required. If additional action is required, the DPW will request the DPS to station an officer at varied times at the intersection or area to monitor and enforce the speed limit. Following the high enforcement activity, staff will evaluate the results and follow up with the residents to determine if the program has been successful. If further action is needed, staffwill hire a traffic engineering consultant to prepare a warrant analysis or study for the proposed location. (Each warrant analysis will cost $1200 to $1500). Regular City Council Meeting Minutes of the August 18, 1998 Page 24 of 33 If the proposed location for the stop sign or cross walk is warranted, staff will take appropriate action at the proposed intersection with the traffic control warning signs, if needed. If the requested location for the stop sign is determined not to be warranted, staff will determine if other options are justified. (Average cost of a regulatory sign is $30 to $35). If the initiative is not warranted, staff will explain reasons to residents. Staff will prepare a summary of actions in a report to Council, who may then direct staff to place the item on an agenda for Council review and consideration. Councilmember Gary Fawks commented that this is the same policy that was looked at by Council at the June Retreat. He feels the policy is well thought-out and it gives Council the opportunity to go through an orderly process and it gives the citizens a safety valve and a process that they know, and will not walk away frustrated. He stated he discussed the policy with Director Campbell, and that he found some fairly inexpensive equipment that will help with this process. Councilmember Ronnie Kendall asked how long this process would take fi.om the time a request is given to staff, to when the resident will see some action. Bob Whitehead stated, a reaction fi.om staff can be given within one to two weeks, depending on the issues. He reviewed the policy and stated he cannot give an exact answer until staff has gone through the process. This policy will give staff a policy to go by when working with this kind of issue. Councilmember Ronnie Kendall stated she only wants to accept this policy if there can be an exception made by the City Council. PUBLIC COMMENTS: Steve Lakin, President of Southridge Lakes Homeowners Association, presented a letter dated August 15, 1998 to be entered into the minutes of this meeting for agenda Items #10-A, #10-B, and #10-C. Mr. Lakin stated in his letter, "As the president of 383 homeowners that make up Southridge Lakes, I would like to express our concerns regarding the safety of our streets. Southridge Lakes Parkway serves two purposes: 1) as a neighborhood street and 2) as a through street to the neighborhood's north of our development. As our city grows so does our traffic. We can not reduce or stop the traffic through our neighborhood. The residents of Southridge Lakes would very much desire to have this traffic pass through our neighborhood in a safe manner. The inner streets of our development circle through with very little straight segments. This situation also creates an unsafe environment combined with higher speed limits." Mr. Lakin stated, "The combination of runners, walkers, bikers, children playing and automobile traffic is not a good mix. To ease this potential dangerous mixture, we the residents of Southridge Lakes are requesting the City Council to reduce the speed limit to 25 mph and add an additional stop sign at the intersection of Southridge Lakes Parkway and Brazos." Regular City Council Meeting Minutes of the August 18, 1998 Page 25 of 33 Councilmember Gary Fawk moved to approve the policy for processing neighborhood requests for traffic management initiatives as presented by staff. Motion: Fawks Second: Martin Ayes: Fawks, Martin, Edmondson, Evans, Kendall, Moffat, Stacy Nays: None Approved: 7-0 vote Agenda Item #8-A, ZA 98-083~ Plat Showing for Lots 123, 13, and 14, O.W. Knight No. 899 Addition ZA 98-083, Plat Showing of Lots 12, 13, and 14, O.W. Knight No. 899 Addition, on property legally described as Tract 5E situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 6.1441 acres of land. Current zoning is "S-P- 2" Generalized Site Plan District with "O-1" Office District uses. Owner and Applicant: 1709 Joint Venture Partners. Motion was made to table ZA 98-083 at the request of the applicant, time certain September 1, 1998. Motion: Fawks Second: Martin Ayes: Fawks, Martin, Edmondson, Evans, Kendall, Moffat, Stacy Nays: None Approved: 7-0 vote (to table) Agenda Item #10-B, Neighborhood Requests for Placement of Stop Signs in Neighborhoods Bob Whitehead, Director of Public Works, stated staff has received several requests for the installation of stop signs in Timber Lake Addition and Southridge Lakes Addition. Lee Engineering, the City's traffic engineering consultant, has conducted warrant analyses for three requested intersections in Timber Lake Addition to conclude whether or not multiway stop signs are warranted. Lee Engineering also conducted the warrant analyses for three requested intersections in Southridge Lakes subdivisions in 1995. The three intersections studied include Timber Lake Circle at Parkcrest, Timber Lake Drive/Timber Lake Way at Timber Lake Cimle, and Shorecrest Drive/Timber Lake Circle at Lake Forest Drive. The warrant analysis report stated, "None of the three (3) warranting criteria for multiway stops provided in the TMUTCD (Texas Manual of Uniform Traffic Control Devices), or the alternate warrant criteria provided in Appendix B of the TMUTCD, are met for any of the three intersections. The results of the multiway stop control warrant analysis show that existing volumes and delays are not above the levels defined in the warrants." A single stop sign has been installed for northbound Lake Forest Drive at the intersection of Shorecrest Drive/Timber Lake Circle at Lake Forest Drive, because the second condition of the stop sign is met. Regular City Council Meeting Minutes of the August 18, 1998 Page 26 of 33 Mart Creighton, representing Timber Lake Homeowners Association, and the Timber Lake Safety/Crime Water Committee. Mr. Creighton made a presentation stating he appreciates the opportunity to have met with the Department of Public Safety on May 12, 1998, and the Director of Public Works on May 26, 1998, to develop an understanding of the various issues associated with their requests. Their input, support and practical advise in developing and refining their requests for consideration were appreciated. Mr. Creighton is requesting tonight the following: · Install "stop" signs at critical points in Timber Lake, · Install "pedestrian crossing" signs at those locations where the primary walking path crosses main streets, and, · Reduce the speed limit in the neighborhood from 30 mph to 25 mph. He presented a chart showing exactly where they wish to have traffic control devices placed within the subdivision. (The chart is hereby attached to the minutes of this meeting). Mayor Stacy asked, "If the City Council approved a 25 mph for the entire subdivision, does he feel they will still need stop signs at those locations?" Mr. Creighton stated, "yes" and added, he also has read the various standards and guidelines and he appreciates the fact that stop signs are not speed control devices. Councilmember Scott Martin asked if the homeowners association has considered putting in sidewalks on the streets where they know they are currently having a great deal of bicycles, pedestrians and roller bladders? It seems obvious that the nmway effect through the curvilinear streets does put each of the children in jeopardy. Have they decided to bite the bullet and install sidewalks for the safety of their own children on either one or both sides of the streets. Mr. Creighton stated they have had those discussions, but it comes to a halt when you bring up economics of $100 per foot for sidewalks. Especially when it will be on a participation bases. He would not want to be on the homeowners board when they tried to pass that special assessment. Curtis Hawk, City Manger, stated he would like Council to take action on this issue based upon the map which has been provided in the packet, and to include not only Timber Lake Addition but to include Southridge Lakes stop signs. Motion was made to direct staff to place the following stop signs: two at Timber Lake Way south bound and Timber Lake Drive east bound; two stop signs at the intersection of Park Crest and Timber Lake Circle; adding two stop signs to Lake Forest Drive and Shore Crest Drive in the Timber Lakes Addition; in the Southridge Lakes Addition, two stop signs at Southridge Lakes Parkway and North Brazos Drive. Motion: Kendall Second: Fawks Regular City Council Meeting Minutes of the August 18, 1998 Page 27 of 33 Ayes: Kendall, Fawks, Moffat, Martin, Edmondson, Evans, Stacy Nays: None Approved: 7-0 vote Agenda Item gl0-C, Ordinance No. 707, 1st reading, Amending Chapter 18, Article III, Section 18-79 of the Southlake City Code, Designating the Speed Limit to Neighborhood Streets in Timber Lake, Southridge Lakes and Coventry Manor Subdivisions Curtis Hawk, City Manager, stated Ordinance No. 707 1st reading, Amending Chapter 18, Article 1II, Section 18-79 of the Southlake City Code, designating the speed limit at 25 miles per hour for neighborhood streets in the Timber Lake and Southridge Lakes subdivisions. Mr. Hawk stated State law dictates that streets within the confines of city limits that are not signed will have a speed limit of 30 miles per hour. The state also recognized that the city has the right to post whatever speed limit, within reason, on any of the city owned and maintained roadways. Mr. Hawk stated the Department of Public Safety and Councilmember Ronnie Kendall support the changing of the speed limit in these neighborhoods from 30 miles per hour to 25 miles per hour in order to assist the neighborhoods in what they perceive as a problem. There will be a nominal cost factor of approximately $55.50 for each sign and pole, with the Department of Public Works installing these signs. The actual amount of signage necessary will be determined by the Department of Public Works. Councilmember Ronnie Kendall suggested Ordinance No. 707 be approved, adding Coventry Manor to Timber Lakes, and Southridge Lakes Additions. Motion was made to approve Ordinance No. 707, 1st reading, adding Coventry Manor to Timber Lakes and Southridge Lakes Additions. Motion: Kendall Second: Edmondson Ayes: Kendall, Edmondson, Evans, Fawks, Moffat, Martin, Stacy Nays: None Approved: 7-0 vote Agenda Item #10-E~ Sign Ordinance Appeal for a Sign at Woodland Heights Addition, 1721-1725 East Southlake Boulevard Billy Campbell, Director of Public Safety, stated in his memorandum to City Council that in viewing the design of the sign that they submitted, it looks as if they have not addressed their initial consideration of taking four feet off the north end of the sign, which clearly places a large portion of this sign in the site triangle. Jim Monday, Bootstrap Investments, asked to have this item tabled until the September 1, 1998 City Council meeting. Regular City Council Meeting Minutes of the August 18, 1998 Page 28 of 33 PUBLIC COMMENT: Pamela Muller, 214 Westwood Drive, Southlake. Ms. Muller stated she and other property owners in the Woodland Heights subdivision are tired of looking at the sign as it stands today. It is obstructing the site-triangle, and Woodland Heights is one of the few subdivisions that has commercial at the entrance to their residence. She suggested the sign be laid-down until they can follow the ordinances. Councilmember Gary Fawks asked if Council can table this item but instruct them at the same time to put the sign back where it was until they come forward with an amended request and get it approved? There is a sign in the site-triangle and he feels it is a dangerous precedent to allow the sign to continue. It has been tabled for four meetings and we need to get it resolved. Motion was made to approve tabling at the request of the applicant for variance to the sign ordinance, instructing the Code Enforcement Department to instruct the applicant to replace the sign to its original position until such time as they have received a variance to the sign ordinance. Motion: Fawks , Second: Evans Ayes: Fawks, Kendall, Moffat, Martin, Edmondson, Evans, Stacy Nays: None Approved: 7-0 vote (to table with instructions to applicant) Agenda Item #Il-B, Discussion: Paint Concepts for the Miron Elevated Water Storage Tank Bob Whitehead, Director of Public Works, stated staff has conducted several public meetings to present different paint concepts for the proposed Miron elevated storage tank. Prior to taking action, it was suggested that City Council have the opportunity to provide input and discuss the different options. The CIP budget provides $185,000 to paint the tank similar to the existing tanks at Bicentennial Park and on North White Chapel Boulevard at Dove Street. An additional $150,000 has been budgeted for any other type of paint or architectural enhancements. Two SPIN meetings have been conducted for public input t~om residents near the tank site. Residents of SPIN No. 3 requested additional ideas after the first presentation and during the second meeting appeared to be divided as to the final selection of a concept. Residents of Oak Tree Addition requested to have a separate meeting to review the design concepts but never contacted staff to do SO. PUBLIC COMMENTS: Pamela Muller, 214 Westwood Drive, Southlake. Ms. Muller stated the residents of Woodland Heights are greatly impacted by the water tower. One of the concerns is the paint scheme and they are hoping that there will not be attention drawn to it. "We do not Regular City Council Meeting Minutes of the August 18, 1998 Page 29 of 33 want to see stripes or dragons, but try to keep it as neutral as possible, something light blue or gray." Jan Weston, 1306 Westmont Court, Southlake. Ms. Weston stated she did not know when they purchased their home that the water tower would be built in their back yard, and they were misled by the builder and the sales people on this issue. They understand that they have to look at the courts regarding this issue. They are looking to minimize the effect that the water tower will have on their subdivision. The want a paint scheme that will not stick out, but will be as a blue-white sky, blending in with the natural sky. Curtis Hawk stated this item will be added to the City Council agenda for the September 1, 1998 meeting. Agenda Item #8-B~ Ordinance No. 704, 1st reading, Amending the Sign Ordinance The Sign Ordinance No. 704 (advertised as Sign Ordinance No. 506), proposes changes in General Sign Provisions, Specific Sign Regulations and other miscellaneous items. Stephanie Sarakaitis, Planner, was present to answer questions of the City Council. Council determined that any changes to this ordinance will be presented during the second reading of the ordinance, to be held on September 1, 1998. Motion was made to approve Ordinance No. 704, st · 1 reading as presented. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Kendall, Moffat, Edmondson, Stacy Nays: None Approved: %0 vote Agenda Items #5-I, #5-H, and #5-D on the Consent Agenda Mayor Stacy suggested the following items on the consent agenda be tabled tonight due to the late hour. The items include: Authorize the Mayor to enter into a professional services agreement with Freese and Nichols for the design of modifications to the Keller/Southlake pump station and design of the 30"/36" portion of the Northeast Tarrant County Regional Water System (NETCRS). 5-H. Authorization to advertise for bids for the construction of a second five million-gallon ground storage tank at Pearson Lane and F.M. 1709. Award of bid to ADC Pavement Markings, Inc., for the striping of Byron Nelson Parkway and Southridge Lakes Parkway and the widening of a portion of Byron Nelson Parkway. Regular City Council Meeting Minutes of the August 18, 1998 Page 30 of 33 Motion was made to table Items #5-D, #5-H, and #5-1, as noted above, time certain Septc~nber 1, 1998 City Council meeting. Motion: Moffat Second: Evans Ayes: Moffat, Evans, Fawks, Kendall, Martin, Edmondson, Stacy Nays: None Approved: 7-0 vote (to table) Agenda Item #Il-A, Discussion: Proposed S.H. 114 and F.M. 1709 Highway Intersection Bond Project Curtis Hawk, City Manager, stated in order to meet the requirements of the Texas Election Law Status, in order to have an election on November 3, 1998, Council will have to call the Special Election at the next City Council meeting. He suggested Council have a committee to work on the issues, making recommendations to the entire Council. Councilmembers Rounie Kendall, Debra Edmondson, and Scott Martin agreed to serve on the committee. Agenda Item #10-F, Interlocal Agreement with the City of Grapevine for Library Services Curtis Hawk, City Manager, stated the City of Southlake began contributing to the Grapevine Library in 1991, when Southlake entered into an interlocal agreement to contribute an annual sum to the library system for the purchase of books. This action plan proposed by the first Leadership Southlake class helped establish an official relationship between the two cities for library services until such time that Southlake could build a separate facility. Over the past seven years Southlake has contributed $72,500 which Grapevine has used to purchase 4,136 books for the City of Southlake. Over the past year there have been many discussions about the direction Southlake should take in providing library services to its citizens. In February the City Council indicated that they did want to continue to participate in the Grapevine Library System until a stand-alone Southlake Library could be established. It was recognized that the participation cost would be much greater as it would be based upon the number of users and not simply a contribution towards the purchase of books. On February 17, Resolution No. 98-11 was passed in which the City Manager was authorized to pursue discussions pertaining to Southlake's participation in the Greater Grapevine Regional Library System. The new interlocal agreement reflects the new parameters of our participation including a fee structure of $25.00 for each library card issued to a Southlake resident. Currently, the City of Grapevine has over 7,000 Southlake residents who have library cards in the Grapevine Library System. It is not known at this time how many of these cards are active, due to limitations of their computer system. In 1997, over 100 new library cards were issued to Southlake residents every month. Grapevine will be installing a new Regular City Council Meeting Minutes of the August 18, 1998 Page 31 of 33 system in October or November, and will be able to ascertain how many of the cards are active. Curtis Hawk stated in talking with the Grapevine City Manager, the process that they will follow is as a person from Southlake comes in to use their library card, they would then validate that card and at the end of the month or once per quarter they would sent Southlake a bill for each of those cards that are out there. Every card held by a Southlake resident will not be renewed at the same time, it will be staggered throughout the year. He suggested Council approve this agreement, putting a ceiling for now at $150,000 in the budget. When we determine the number of active cards in six months or a year, we may have to go back and look at the thing. Hawk stated by the second year of this agreement, we will have a library in Southlake. Motion was made to authorize the staff to enter an Interlocal Agreement with City of Grapevine for library services, as per direction given this evening. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Kendall, Moffat, Edmondson, Stacy Nays: None Approved: 7-0 vote Agenda Item #9-A, Resolution No. 98-57, Appointment to the Parks and Recreation Board. Resolution No. 98-57 was approved naming Lisa Stokdyk to fill the unexpired term of Doug Fierce, with a term to expire in May, 1999. Motion: Martin Second: Edmondson Ayes: Martin, Edmondson, Evans, Fawks, Kendall, Moffat, Stacy Nays: None Approved: 7-0 vote Agenda Item #9-B, Resolution No. 98-56, Appointments to the Southlake Crime Control and Prevention District Board Resolution No. 98-56, was approved naming the three standing members, Andy Wambsganss, Bob Mundlin and Pam McCain for a two year term on the board. Motion: Martin Second: Mo ffat Ayes: Martin, Edmondson, Evans, Fawks, Kendall, Moffat, Stacy Nays: None Approved: 7-0 vote Regular City Council Meeting Minutes of the August 18, 1998 Page 32 of 33 Agenda Item #12, Adjournment Mayor Rick Stacy adjourned the Regular City Council meeting of August 18, 1998 at 12:55 a.m. IVfafor Rick Stacy'~ J ATTEST: Sandra L. LeGrand City Secretary *lllllllll%u M:\WP-FILESXM1NUTES\CC-MIN-8-18-98.doc Regular City Council Meeting Minutes of the August 18, 1998 Page 33 of 33 City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, BOB MUNDLIN solemnly swear (or affirm) that I will faithfully execute the duties of a MEMBER OF THE CRIME CONTROL AND PREVENTION DISTRICT of the City of Southlake, Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or emo ' ent, as a reward to secure my appointment or the confirmation thereof. ,, s me God." Air z6 /f cant SW RN TO AND SUBSCRIBED BEFORE ME, THIS THE 5/ DAY OF , 1998. M y Rick Stacy ATTEST: :7' 11...9 F SO �ii i Sandra L. LeGrand ~' i City Secretary ▪ * • 1 ."7,‘ i� 11111111 City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, PAM McCAIN solemnly swear (or affirm) that I will faithfully execute the duties of a MEMBER OF THE CRIME CONTROL AND PREVENTION DISTRICT of the City of Southlake, Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." 4 4/pL'IP Affiant SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 5/ DAY OF _I * = f � E Mayer Rick ATTEST: , '°....... Sa dra L. LeGrand City Secretary City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, ANDY WAMBSGANSS, solemnly swear (or affirm) that I will faithfully execute the duties of a MEMBER OF THE CRIME CONTROL AND PREVENTION DISTRICT of the City of Southlake, Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." Affiant SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE - c DAY OF , 1998. Mayor Rick Stacy ATTEST: o \ 111 11 i I► I l !! / �� Ki Bush �,� A ting City Secretary %,,**• � �aprnu►ti�a� I Help Build • P avilio ns • At Bicentennial Park s e ' ' ■ P „ . ...,/ . ,,,,,4, i.,- _ , i !I. _ 0 i iia, . , , , , Ili 1 - di ssi , ; ,-, . . ii _ - • ' , mu.....L. ,,,.____41, I, -- fr. ili iffil m i . . t' - . mss • r� , .. -- 3. _ __ r 1 � h • One 45' diameter hexagon -- • Two 20' diameter hexagon • Laminated beams • Steel columns I - j • Corporate sponsorships ` available 1 Namestakes Single Family covered Picnic Table Individuals families and t ,, y e' % ', Individuals, t ��' ".' . •. 6 14 . �r businesses can be recognized � : ,,) 4 , ' � yi , , 1 1 by namestak handrail �' � x pickets on the large pavilion. a ' "Ta F 4kl i. 5100 donation each. I " " , , 1 \ N, , 5 1 fL, ' 11 ' 0 , Construction will be in early _a I fall. For more information _ r contact Larry Abernathy Will -- I 488-3759 a 11 1776-1 yo* Q � Your organization will be recognized I RWLION by a plaque on the structure. Available for S1500 contribution. Viit7) 6 O ©f "cmc1 /0 f �S 6t.,_ Sea at oc. vick_ ,„„ \intizt A 100Y % 1 4C/t/lAr_%4Ad / cnerwu 101►1rvi C___ikU\ . • '7F-'70(1 r La qe ... 0 /, ,,,,, _ ._...... , i / ...___.. .. -- - ----) S(AbOt1 i1),D n _ , ) i ..... ___ ....... .. --, i Pei (A.-ets ib ._, \-0) ._... - ` T l r i -...,// \ .v.- • - .... .. . - .. .. C---Otk n ci` 1 -: ` 1 • . . , _.._ s) • i- -% • (1i ,),, L... -- -\ Pio? ect Vsli___A es + .:t e) i \ 1 - - -ft ----- --1 - - --. - \ i ' 0 -----.--. N i 0 _LIS 1 - OA( .. bt)i) i I nS ' I :r drk cTes - L l . ` - � J P ,4 r kc vet c-t, . (fro _______\ ,... ., \ ...______ b . o ? - toafkA -1-op4- .101$ t_ tut an it i 11 . i �t _ i I i e o - -0" MN all U Slit ...).1. \ vim r Ulu •-.. / a f,. E6 e rr one * ,�-"; _.... %` d • Rev loot 'V 1d' s 11S ak _ Cow -L e K► w) sue S} 1 r1S ., / ` L _ Crose `. '' �, v1 s Cl� ' i Y /. \ (�, .. ,�- . �- ohe -e ; k� s C Irc s Sl ree . a 1 , , f CO / ___. 3 . ea cA el_ l rm ",t is vv_ , \�, . / i , ,� .._- .._.... mgr la - coy - y\ 3S -- 6 Y .-\ / \ \ ___ ---1----- �.� , .. / dihigH14•1 tIr \ ....7 0 <5 -ro P 5 ( 6 I\ \.\ �. �/ ,..- -...,..„ i .........)../........ <lir \ / \pi 1...{) ' ' „y .....,‘..._. .. 0.,,,., y. i( (-HI L N.. L:I A T rl AY ',..." --,.......s... / --- ) )..." . 1 - (;'re c..r) 1... 1 M I I: / \ .. - -- N,. 444,0 , . . - .._1., , -�� -. 4 S ORE C• R- 5 J L , `' ' . „,_• \ b. • - 0 tiA5oz LA v< E. 4 i R-- , 1 7 rR,r • C r 0 PrSr cnNr/NINr/AL ROfILfYARD � �+L -�C: L " - • t skA bri t : .;Lel NI Timber Lake Homeowners Association c/o SBB Management Company 5728 LBJ Freeway, Suite -460 Dallas, TX 75240 June 16, 1998 Mayor Rick Stacy and City Council City of Southlake 667 N. Carroll Road Southlake, TX 76092 Dear Sirs: On behalf of the residents of the Timber Lake community in Southlake, we are requesting a series of measures to enhance the safety of pedestrians and motorists in Timber Lake. As a result of a prior request in August 1997, speed limit and other traffic signs were initially installed in Timber Lake. However, we strongly feel that current conditions warrant more aggressive steps to insure the safety of our neighborhood. The specific issues that cause our deeper concern are summarized below (and detailed in the attached report); these include: • traffic counts increasing from 60% to over 100% in a six month timeperiod, per DPS statistics, and likely to increase in the near future • speeding violations which indicate that at on average one of six drivers is exceeding the posted 30 MPH speed limit with certain incidences of speeding as high as 21% (one in rive motorists), per DPS statistics • high pedestrian counts, highlighted by over 200 children walking to and from multiple school bus stops (in a community that does not have sidewalks) and a steady volume of walkers/joggers in the street • street designs which are predominately curvilinear in nature, creating numerous "blind spots," and • an apparent inconsistency in "signage" and other traffic control features in Timber Lake in comparison to other neighboring communities. We are specifically requesting that the City Council take the following actions at the earliest opportunity: • install "stop" suns at critical points in Timber Lake, as identified in the attached report • install '`pedestrian crossing" signs at those locations where the primary walking path crosses main streets, and • reduce the speed limit in the neighborhood from 30 MPH to 25 MPH. 108-18 2 We appreciate the opportunity to have met with both the DPS (on May 12, -1998) and the DPW (on May 26, 1998) to develop an understanding of the various issues associated with these requests. Their input, support, and practical advice in developing and refining our "final" request for your consideration (see attachment to this Letter) were appreciated.. Both the DPS and DPW were highly supportive of our efforts and attentive to our concerns throughout this process. We anticipate a continued dialogue with both the DPW and DPS relative to other enhancements that can be implemented to address our safety issues. We look forward to a prompt review of this situation by the City Council, DPS and DPW and the installation of the requested signage and the reduction in the speed limit. Please contact either Hillary Smedsrud or Mark Creighton at the phone numbers shown below with any questions that may arise from these requests. Sincerely, for the Timber Lake Homeowners Board for the Timber Lake Safety /Crime Watch Committee Mark T. Creighton Hillary Smedsrud 251 -4801 251 -1090 1013-19 • 3 TIMBER LAKE TRAFFIC AND SPEEDING ISSUES June 16.1998 Objectives: Enhance safety of pedestrians and drivers in Timber Lake by reducing speed limits and instilling "stop" and other traffic signs. Backround: In 9/97, after a request to the Southlake City Council by the Timber Lake Homeowners' Advisory Board, a number of traffic signs were installed in Timber Lake, including "30 MPH Speed Limit" and "Children at Play" signs at all entrances to the neighborhood. However, traffic counts in the neighborhood have been steadily increasing — due to near completion of all 300± homes and a substantial amount of "drive through" traffic (taking a shortcut through Timber Lake to avoid White Chape1/1709 congestion). Consequently, more aggressive steps are required to limit the high percentage of speeding traffic in Timber Lake and to make Timber Lake a less attractive "shortcut" for non - residents. The Timber Lake Homeowners Board, the Safety /Crime Watch Committee of this board, and individual Timber Lake homeowners feel that these more aggressive steps are needed for the following reasons: 1.) Increased Traffic Counts In Timber Lake Traffic counts from three different days on different streets in Timber Lake (as measured by the Southlake DPS "Smart Trailer) present a compelling argument to support these claims of increased traffic counts; the full results of the surveys are attached: Traffic Counts 8/97 to 3/98 Dates Measured: TH 8/28/97 F 10/24/97 TH 3/12/98 % Increase Comparable Times * 7:45 am — 10:30 am 67 100 107 60% * 1:OOpm — 2:30 pm 37 72 78 108% It should also be noted that these three different readings were all for "southbound" vehicle counts, which may seriously "under- count" total traffic due to the higher volume of vehicles exiting from the northbound entrance to Timber Lake on to 1709. In addition, these rising vehicle counts occurred in a period when new home construction- related traffic was decreasing dramatically due to the "build-out" in Timber Lake. There is also an anticipation of a further increase in "shortcut" traffic as a result of the soon- to -be- installed traffic light on 1709 at Shady Oaks, scheduled for July 1998. 10B-20 • 4 2.) Speeding Violations in Timber Lake Unfortunately, the same "Smart Trailer" data as cited above was of no value with regard to determining average speeds because the "Smart Trailer" was placed in such a position that motorists could observe the device before their vehicle was within measuring range in each incident. Per Sgt. Daniels, the DPS officer responsible for this equipment, this occurred because of the nature of the streets in Timber Lake — " ... there are no straight -aways that allow a good set -up." However, even this "flawed" data did indicate that the average speed in Timber Lake increased by 3.4 MPH between the 8/97 and 3/98 measurements, while the percentage of speeders (over 30 MPH) also increased. Recent discussions between representatives of the Timber Lake Homeowners Board and the Safety /Crime Watch Committee of this Board and Billy Campbell, Director of the Southlake DPS and Gary Gregg, Director of Police Services, were extremely helpful in better determining the nature of speeding violations in Timber Lake. For example, despite the fact that a total of 49 traffic citations were issued between May 1996 and May 1998 in Timber Lake, only three of these citations were for speeding. This low incidence was the result of a DPS practice of granting up to a 9 .MPH variance above the posted 30 a1PH speed limit before issuing a citation. Given this existing DPS practice and the need for statistics to support (or not support) the hypothesis that speeding is an issue in Timber Lake, Billy Campbell suggested collecting this data via the use of an unmarked surveillance vehicle in Timber Lake; the results of this monitoring are as follows: Dates W 5/27/98 Th 5/29/98 F 5/30/98 Time of Day 4:00 - 7:30 pm 4:30 - 7:30 pm 7:00 - 9:00 am Locations sib 500 blk T,iL Way nib Tit Circle bridge sib 500 bik T. %L Drive Total vehicles 225 145 51 vehicles > 30 MPH 12% 21% 1.1% These three measurements show that on average one out of six (16 %) of motorists in Timber Lake is currently exceeding the speed limit, with the incidence of speeding as high as one of five drivers in certain areas of the community. 3.) Pedestrian Safety A significant number of pedestrians must utilize the streets of Timber Lake for walking to their destinations due to the absence of sidewalks in the community. This fundamental safety concern is especially acute due to the number of school age children who must walk in the street in order to meet CISD buses each day — a total of 208 children are served by five buses in the morning and afternoon, with twenty -two children riding the mid -day kindergarten bus. A steady number of other community residents out for walks/jog,ng must also contend with vehicular traffic due to the absence of sidewalks. 108-21 5 4.) Street Design Issues In addition to the absence of the basic 'curvilinear" design of the majority of Timber Lake's main streets creates numerous 'blind spots" which raise the risk of hitting a pedestrian or stationary object. Vehicles have destroyed (numerous curb mailboxes when their drivers could not navigate these curved streets — generally in broad daylight.) In addition, at least one incident has occurred in which a motorist swerved his vehicle to avoid colliding with another vehicle approaching on a curving street, and then jumped the curb, narrowly missing a child playing in the front yard. Per Sergeant Daniels' observations regarding the "Smart Trailer," there are no straight streets in Timber Lake! 5.) Timber Lake Siznage Not On Par With Neighboring Communities Other neighboring communities appear to have more appropriate traffic signage than does Timber Lake: • Southridge Lakes is similar to Timber Lake due to the amount of through traffic that uses Southridge Lakes Parkway to connect to Peytonville. However, their traffic issues are well- addressed by: — sidewalks on either side of the Parkway, — secondary roads that run parallel to the Parkway, — all feeder streets and courts have yield or stop signs, white lines clearly mark the point where the walking trail crosses the Parkway, and — additional signs placed before the stop signs warn that a stop is coming. • Stone Lakes does not have through traffic, but does have two entrances (one controlled by a light) on 1709. The traffic issues for this community are managed by: — sidewalks, — all feeder streets and courts have yield or stop signs — numerous intersections with a four way stop • Timarron includes numerous through streets due to its size, but still manages to address most traffic issues: — most feeder streets and courts have stop signs — sidewalks exist on one side of the street, and — no houses are located directly on the main through streets (Continental and Byron Nelson) • Coventry Manor, despite its location away from direct access to 1709, has a fair amount of through traffic, but currently uses the following to at least attempt to minimize its traffic issues: — sidewalks on both sides of the street and — a four wav stop at its main intersection. 7013-22 6 Specific Actions Requested: Per recent conversations with Bob Whitehead and others at the DPW, the Timber Lake Homeowners Board and the Safety Committee are aware that it may be necessary to perform various reviews to insure that "stop sign warrants" are satisfied before installation of these signs. In addition, based on our discussions with DPW, our original informal request for additional stop signs and other signage has been modified to request only those siens which are felt by the Tirnber Lake community to be absolutely required AND which are appropriate AND which are likely to have the desired impacts. In the spirit of these discussions with both the DPS and DPW AND based on the current speeding situation in Timber Lake, the Timber Lake Homeowners' Board specifically requests that the Southlake City Council take the following actions at the earliest opportunity: 1) install stop signs at critical points in Timber Lake (a) 4 -way stop signs @ Timber Lake Circle/Parkcrest Parkcrest Court (upgrade from current 2 -way stop signs) Note: this heavily- traveled intersection is close to where Timber Lake and Princeton Park merge; in addition, this intersection is close to the location where the highest incidence (21 %) of speeding was recorded by the DPS. (b) 2 -way stop signs on northbound Lake Forest Drive @ intersection with Timber Lake Circle/Shorecrest and at the eastbound Shorecrest intersection with Lake Forest Drive Note: northbound Lake Forest Drive is the only "T" intersection in Timber Lake without a stop sign, while the other requested stop sign will control the high volume of exiting from Timber Lake via Shorecrest to Lake Forest to Continental (c) one stop sign at eastbound Timber Lake Drive at the intersection with southbound Timber Lake Circle (near the community pool and playground) Note: this intersection was the scene of a recent (6/198) accident due to a (non - Tirnber Lake resident) motorist hitting another vehicle while turning from eastbound Tirnber Lake Drive to southbound Timber Lake Circle. (d) replace `yield" signs at those exits from courts where they currently exist with "stop" signs in order to reduce the current incidence of vehicles not slowing before entering the main street. Note: certain courts in Timber Lake have "stop" signs already posted. 1 oB-23 7 At ALL "stop" suns it is requested that a wide white road stripe (similar to the stripe used at the northbound exit From Timber Lake onto Southlake Boulevard) be installed to also highlight the motorists' requirement to stop. Lastly, relative to "stop" signs, it is also requested that multiple "faded" stop signs be replaced (or repainted), as needed (2) install "pedestrian crossing" or similar warning signs at the three different points where the neighborhood walking/jogging path either crosses a street or "dead ends" These warning signs are especially critical as certain of these locations are on `blind curves" from both directions. a) due west of the Shorecrest/Lake Forest intersection b) at both northbound and southbound Timber Lake Way where the path "dead ends" into the street at Shadow Glen c) at both northbound and southbound Timber Lake Circle where the path crosses the street (just north of the bridge) Notes: the highest incidence (21 %) of speeding occurred at northbound Timber Lake Circle at the bridge location where the path crosses the street AND a school bus stop is located at the point where the path "dead ends" into Timber Lake Way at Shadow Glen. Prior discussions with the DPW indicated that addition of these "pedestrian crossing" signs could be readily accomplished; fortunately, existing light posts are close to the desirable northbound and southbound sign locations at the bridge on Timber Lake Circle. Appropriate road striping similar to that used in Southridge Lakes is also requested at each of these three locations. 3.) reduce the speed limit in Timber Lake from 30 MPH to 25 MPH It is requested that this revised limit be posted on the three excstirg speed limit signs land at ALL other locations to be determined by the DPW in order to maintain a uniform speed limit in the neighborhood) It is also requested that the existing speed limit sign at the north entrance to Timber Lake (entering Timber Lake from Southlake Boulevard) be moved to directly in front of the existing "stop" sign, perhaps by mounting it on the existing street light. It is felt that this location be more visible directly in front of the motorist while at the '`stop" sign; in its current location. the speed limit sign is more difficult to see while driving down this curvilinear entrance street. 106_24 1994 SO UTHRID GE LAKES HOMEOWNERS AD VISOR Y BOARDECE -�D DEPT. OF PUBLIC Ni? P;�S August 3, 1994 MR. ROBERT WHITEHEAD DIRECTOR OF PUBLIC WORKS CITY OF SOUTHLAKE 667 NORTH CARROL AVE. SOUTHLAKE, TX. 76092 -8898 Dear Mr. Whitehead, As you know the residents of Southridge Lakes are concerned with the traffic situation on Southridge Lakes Parkway. When the Parkway was built, it was erroneously planned as a thruway on the Master Plan for the City. How this could have been approved was beyond the resident's comprehension. We questioned the City as to why they would divide our development with a four lane Parkway. We questioned why four lanes of non -stop traffic would be funneled between half of the development and the playground, swimming pool, tennis courts and amenities' areas of our development. We questioned the safety risk to our children who would have to cross these four lanes of non -stop traffic. The City of Southlake reviewed their prior decision and voted to reduce the Parkway from four lanes to two lanes. They voted to relocate the next phase of the Parkway so that it would not be a straight thruway. This would keep the traffic on Peytonville Road which did not bisect a development and was already approved to 81 feet width. Needless to say, the residents were very grateful for the character and reasonableness of the City Council. That background brings us now to 1994 and the near completion of our development, which will connect the Parkway to Peytonville Road. During the last few years we have experienced an increase in traffic due to growth of our development. This traffic will continue to increase once the Parkway is connected to Peytonville Road. There are over 500 children (and counting) in our development which increases the risk factor of an accident involving children crossing the Parkway. The number of complaints about speeding to the Southlake Police Department are on the increase. The number of citations issued for speeding on the Parkway are increasing monthly (Thanks to the entire Police Department and keep up the good work.). We feel that it is time to slow down the thoroughfare and give our residents and children a few safer locations to cross the Parkway. • HAB94\LE 1 1 hRS\STOPSIGN 108-25 1994 SOUTHRIDGE LAKES HOMEOWNERS ADVISORY BOARD We have spoken with the Arvida Corporation and they have orally committed to install the stop signs after your approval. This should result as no cost to the City to approve our requests. The contacts at Arvida are Mr. Bret Johnson or Mr. JeffGaskin (214 -390 - 1190). The Residents of Southridge Lakes through the Homeowners Advisory Board request that the City of Southlake approve three (3) stop signs at intersections along the Parkway as follows: 1. Four way stop signs instead of two way stop signs at the intersection of Southridge Lakes Parkway with Sabine Court and Pecos Drive 2. Three way stop signs instead of a one way stop at the intersection of Southridge Lakes Parkway and Brazos Drive (South end of Parkway). 3. Three way stop signs instead of a one way stop at the intersection of Southridge Lakes Parkway and Brazos Drive (North end of Parkway). Should you have any questions please do not hesitate to call me at 817- 329 -2149. Thank you in advance for your prompt attention to our request. Sincerely, TOM O'MALLEY SOUTHRIDGE LAKES HAB 202 Southridge Lakes Parkway Southlake, Tx. 76092 -2827 cc: Arvida Corporation HAB Board Ridge Rap Newsletter HAB94\LE 11 ERS\STOPSIGN 108-26 I , i(. -= , _ (c / RESIDING AT _ c:"'! -. h :"; _ IN THE SOUTHRIDGE LAKES DEVELOPMENT IN THE CITY OF-SOUTHLAKE, HEREBY REQUEST THAT YOU APPROVE THE STOP SIGN REQUEST IN THE ATTACHED LETTER DATED AUGUST 3, 1994 TO MR . ROBERT WHITEHEAD, DIRECTOR OF PUBLIC WORKS, CITY OF SOUTHLAKE. SIGNATURE DATE I , r J i -( t,) '( RESIDING AT c:%% THE SOUTHRIDGE LAKES DEVELOPMENT IN THE CITY'OF SOUTHLAKE, HEREBY REQUEST THAT YOU APPROVE THE STOP SIGN REQUEST IN THE ATTACHED LETI'ER DATED AUGUST 3,1994 TO MR . ROBERT WHITEHEAD, DIRECTOR OF PUBLIC WORKS, CITY OF SOUTHLAKE. 7 _ v - p , /• ' SIGNATURE / /2// DATE 108-27 CU 0 >N - - CI) ��� �i• co - T .______I _ __ _ ___, • _ 0 = .1 _. 2 _. 1___,,7_____„ 1 , _ , , , 1 ,_, ____:__ ______=:____.,„_____i 1 __, r ---'----..---'----- , .4 ,' I f i a) • ..... --- - Ill n .4....• 5.... _ .__ ,,, ,o ..c ,___.., _____-, __M C:) 0 CI __ . L • O L 0 um - - _ _ ,. - ______________ __,,_ _,_ ______ ; ' II 1111111111M1 1. CI _ 3 O O ,_. Cn >, . _______ O �0.). O 07 - s 0) - x - X 0! 1• 108-28 City of Southiake, Texas MEMORANDUM August 13, 1998 TO: Curtis E. Hawk, City Manager FROM: Kevin Hugman, Interim Parks and Recreation Director SUBJECT: Award of bid for Bid Package #2 (courts) for Bicentennial Park Expansion Phase II On Monday, August 10, 1998, bids were opened for Bid Package #2 (construction of courts) for Bicentennial Park Expansion, Phase II. The courts included in the base bid are: • (12) tennis courts, • (1) center tennis court, • (1) in -line hockey court, and • (3) basketball courts. Since the SPDC budget did not include construction of all of the courts planned for Phase II, deductive alternates were included in the bid specifications. These alternates allowed deduction of basketball court(s), pairs of tennis courts, the center tennis court, and /or substitution of galvanized finish chain link fence in lieu of the vinyl coated fencing. The SPDC budgeted amount of $757,962 includes construction of: • in -line hockey rink and lighting ($244,150), • (2) basketball courts ($80,938), and • (8) tennis courts, lighting, and sidewalks ($432,875). MESA has prepared bid tabulations for three scenarios. These are shown in tabular form on the attached sheets. Option 1: The base bid, which includes construction of all courts Option 2: Base bid less (1) basketball court, (2) pair of tennis courts, and the center tennis court. This is the SPDC budgeted package. Option 3: Base bid less (1) basketball court and (2) pair of tennis courts. This option would reduce the number of courts constructed to nine, allowing construction of the center tennis court. Note that the choice of alternates, if any, may change the apparent low bidder. Bid Package #2 also does not include windscreens, which we had informed SPDC we were investigating as a contracted maintenance agreement, Sather than including in the bid package. The estimated cost for windscreens under this arrangement would be approximately $16,000 installed. Curtis E. Hawk Award of bid for Bid Package #2 August 13, 1998 Page 2 If Option #1 is accepted, the total construction cost for Phase II courts and lighting would be $1,143,300 (bid package #2 and #2a less $85,000 for lighting of ballfields #1 and #3) for construction of all courts and lighting planned for Phase II. Bid package #2 would be awarded to American Tennis Court Contractors for court construction at a cost of $851,019. No alternates would be accepted. Bid package #2a would be awarded to NEMA 3 Electric for lighting at a bid of $377,281. If Option #2 is accepted, the total construction cost for Phase II courts and lighting would be $881,503 (bid package #2 and #2a less $85,000 for lighting of ballfields #1 and #3) for construction of the courts and lighting as specified in the current SPDC budget. Bid package #2 would be awarded to Dean Construction in the amount of $654,800, accepting alternate #1 -- deduction of (1) basketball court, alternate #2 -- deduction of (2) pair of tennis courts, and accepting alternate #3 -- deduction of center tennis court. Bid package #2a would be awarded to NEMA 3 Electric in the amount of $311,703, accepting alternate #1 -- deduction of center tennis court lighting, and alternate #2 -- deduction of (2) pair of tennis court lighting. If Option #3 is accepted, the total construction cost for Phase II courts and lighting would be $979,281 (bid package #2 and #2a less $85,000 for lighting of ballfields #1 and #3) for construction of the SPDC budgeted courts plus the center tennis court. Bid package #2 would be awarded to American Tennis Court Contractors in the amount of $733,422, accepting alternate #1 -- deduction of (1) basketball court, and alternate #2 -- deduction of (2) pair of tennis courts. Bid package #2a would be awarded to NEMA 3 Electric in the amount of $330,859, accepting alternate #2 -- deduction of (2) pair of tennis court lighting. Staff requests you place this item on the August 17 SPDC agenda and the August 18 City Council agenda for their consideration. Please contact me or Park Planning and Construction Superintendent Ben Henry if you have any further questions. KH Attachments: Comparison of Options in Tabular Format MESA Bid tabulation sheets, including tabulations of options OPTION #1 (All courts and Lighting for Hockey and Tennis Courts) Bid Package #2 $ 851,019 American Tennis Bid package #2a $ 377,281 NEMA 3 less Ballfields #1 and #3 $ (85,000) TOTAL OPTION #2 (SPDC budgeted number of courts and associated lighting) Bid Package #2 $ 907,800 Alt #1(deduct (1) baskteball court) $ (24,000) Alt #2 (deduct (2) pairs of tennis courts) $ (130,000) Alt #3 (deduct center tennis court) $ (99,000) Subtotal $ 654,800 Dean Construction Bid Package #2a $ 377,281 Alt #1 (deduct center tennis ct lighting) $ (19,156) Alt #2 (deduct (2) pairs tennis ct lighting) $ (46,422) Subtotal $ 311,703 NEMA 3 Less ballfields #1 and #3 $ (85,000) TOTAL OPTION #3 (SPDC budgeted number of courts adding back center tennis court) Bid Package #2 $ 851,019 Alt #1(deduct (1) baskteball court) $ (24,000) Alt #2 (deduct (2) pairs of tennis courts) $ (130,000) Subtotal $ 697,019 American Tennis Bid Package #2a $ 377,281 Alt #2 (deduct (2) pairs tennis ct lighting) $ (46,422) Subtotal $ 330,859 NEMA 3 Less ballfields #1 and #3 $ (85,000) TOTAL %`; • . r Y ` O 1 1 !! . ! 0 O O p O O G al I • M� ` y v H M e 4 p 8 •• • 0 8 � 8 8 8 8 O g ui no 5 ° to b E , e 8 8 o $ M a5 w M N OC 0 N M Y �, M v d ' d ' i _ _ _ m 7,,•-, ro • O O p O O O O 0 " u y; 6 • • C N .p N • T N a� us fie in in in • o u o o -C o ., o C C o C O A 0 •0 4 I t n O O O O 4/1_ Q G 7 • C 011 p� N YG ..O N €.1 . 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V 0 i Qi l V m a` v o r E 4 e., C — ev •• r, C an ea M y OT SeiQ in ON bA:) T lla 'TT,L1T .5 Timber Lake Homeowners Association c/o SBB Management Company 5728 LBJ Freeway, Suite 460 Dallas, TX 75240 August 18, 1998 Mayor Rick Stacy and City Council City of Southlake 667 N. Carroll Road Southlake, TX 76092 Dear Sirs: Thank you for your positive response thus far to our requests which were delivered at the City Council meeting on June 16, 1998. I am pleased to report that the "pedestrian crossing" signs that we requested that evening were installed shortly after our initial request. More recently, one of the three stop signs that we requested has been installed at the "T" intersection of Lake Forest Drive and Shorecrest/Timber Lake Circle. It is my understanding that you will be considering our other requests this evening — specifically, to lower the speed limit to 25MPH from 30MPH throughout the neighborhood and to also vote on the installation of the other two stop signs which were originally requested. Relative to the speed limit, I believe that the facts which we provided at our last presentation remain as compelling arguments for the reduction in the speed limit: • increasing traffic counts and what we feel is an already high incidence of speeding, based on DPS statistics, • a high number of "at risk" children (over 500 in total, including 200+ walking to and from multiple school stops) and joggers /walkers/bicyclists using our neighborhood streets due to a lack of sidewalks, and • "curvilinear" street designs that create numerous "blind spots" for motorists, compounded by regular incidents of on- street parking. A number of you have visited our neighborhood in recent weeks -- either as part of our July 4 activities or in conjunction with these requests. Hopefully you gained a first -hand appreciation for these speeding issues during your visits and we appreciate your vote to reduce this speed limit per our request. 6 , 424,' / /-. /e- L' Regarding the installation of the other two stop signs which were requested, we appreciate the fact that the DPW conducted formal reviews to determine whether these stop signs were required under current state guidelines. It is my understanding that these warrants were not satisfied in either of these situations. I am not surprised by these results, quite frankly, having read the requirements. However, I would ask that Council bear the following in mind as they consider their votes on this issue: a.) Stop Sign @ Timber Lake Way /Timber Lake Circle /Timber Lake Drive • traffic patterns in the community indicate a high percentage of drivers enter Timber Lake from the north and bear right, driving southbound down Timber Lake Drive and then turning right onto Timber Lake Circle. From this direction, a "restricted view" of northbound traffic on Timber Lake Circle — including pedestrians, bicyclist, "roller bladers" and others — exists. You will also recall that this is the intersection near the neighborhood pool and park. (See the attached pictures, taken approximately 100 feet from the intersection.) • northbound traffic on Timber Lake Circle is also subjected to a "restricted view" of traffic eastbound on Timber Lake Drive (due to a fence) as they approach this intersection. The existing stop sign at this "T" intersection is also hidden from the view of this northbound traffic due to the curved part of the last 100 feet or so of Timber Lake Circle. (See the attached pictures, taken approximately 100 feet from the intersection traveling northbound on Timber Lake Circle.) In addition, most of the traffic at this intersection also bears right — often after a "rolling stop" — also serving to create a dangerous environment for pedestrians and motorists. • This "restricted view" from both directions AND at least one recent accident would appear to justify the "warrants" based on the language in Section 2B -5 of the TMUTCD. b.) Stop Sign @ Parkcrest Circle /Timber Lake Circle • the rationale for installing a "4 -way" stop sign at this intersection is admittedly not based on strong "factual" criteria. The same issues of "restricted views" or actual accidents which exist at Timber Lake Way do not exist here — at least yet. The key issue in reviewing this intersection beyond "the warrants" is to appreciate the deep and long - standing concerns that the neighbors who live in close proximity to this intersection have expressed. Their feelings about the dangers they perceive with the traffic flow at this intersection — ranging from "speeding" to risks for their children at the bus stop located here to "noise" and at least a dozen other anecdotal comments — make them feel very strongly about the "need to do something before there is a real problem." The pictures that are provided for this intersection only serve to illustrate the basic issue here — a "straight stretch" of road (at least by Timber Lake standards) which makes speeding attractive on one of the main exit roads from the Timber Lake neighborhood. We would sincerely request the City to review this last request for a "4 -way" stop sign at this intersection in the most favorable light possible, going above and beyond "the warrants" as merely measured by a "traffic counter device" to the utmost extent possible. Certainly, an overall reduction in the neighborhood speed limit to 25MPH — coupled with enforcement -- will be a part of the solution to this problem intersection. Thank you again for your support of the Timber Lake Homeowners Association and our requests for these safety measures. Sincerely, for the Timber Lake Homeowners Board and Safety /Crime Watch Committee 4 *NI Mark T. Creighton 488 -1390 C.. Jj' • x • '14 ~ . id 1111 - • • 41 4 _ Alt EMI -1111111.."1/11 �� ti w i.' );i 1 f.- #t !; _ K s • • r X11 ..,.. ..", ' :1 1 I iciiiiii ,e064,3Jd AJJ.) ok) "Thti3e2. LA cdicte 2 - re 5z/2- cd04 goo w i.. 1 I • No . 4 I m wli , ICI M C(2C T (AA! / -7-, Aq 6 oei Je T '4 a4 . �' y , ti IMIMM■ Ilik , air worm /Va R7 3d' NJ OAJ 7/M 2/ cr /€ e 5 0 ,- City of Southlake, Texas MEMORANDUM August 13, 1998 TO: Curtis E. Hawk, City Manager FROM: Kevin Hugman, Interim Parks and Recreation Director SUBJECT: Award of bid for Bid Package #2a (lighting) for Bicentennial Park Expansion Phase II On Monday, August 10, 1998, bids were opened for Bid Package #2a (lighting) for Bicentennial Park Expansion, Phase II. This bid package included lighting of the tennis courts and the in -line hockey court specified in bid package #2, as well as lighting of Bicentennial Park ballfields #1 and #3. Ballfields #1 and #3 were included in this package to attempt to take advantage of unit cost savings associated with a larger construction package. Since the SPDC budget did not include construction of all of the courts planned for Phase II, deductive alternates were included in the bid specifications. These alternates allowed deduction of lighting for the center tennis court and /or deduction of lighting for one or more pair of tennis courts. The SPDC budget of $757,962 is for construction of the in -line hockey rink, (2) basketball courts, and (8) tennis courts. Lighting and sidewalks for the courts was also included in this budgeted figure. MESA has prepared bid tabulations for three scenarios: Option 1: The base bid, which includes construction of all courts Option 2: Base bid less (1) basketball court, (2) pair of tennis courts, and the center tennis court. This is the SPDC budgeted package. Option 3: Base bid less (1) basketball court and (2) pair of tennis courts. This option would reduce the number of courts constructed to nine, allowing construction of the center tennis court. If Option #1 is accepted, the total construction cost for Phase II courts and lighting would be $1,143,300 (bid package #2 and #2a less $85,000 for lighting of ballfields #1 and #3) for construction of all courts and lighting planned for Phase II. Bid package #2 would be awarded to American Tennis Court Contractors for court construction at a cost of $851,019. No alternates would be accepted. Bid package #2a would be awarded to NEMA 3 Electric for lighting at a bid of $377,281. —r Curtis E. Hawk Award of bid for Bid Package #2a (lighting) August 13, 1998 Page 2 If Option #2 is accepted, the total construction cost for Phase II courts and lighting would be $881,503 (bid package #2 and #2a less $85,000 for lighting of ballfields #1 and #3) for construction of the courts and lighting as specified in the current SPDC budget. Bid package #2 would be awarded to Dean Construction in the amount of $654,800, accepting alternate #1 -- deduction of (1) basketball court, alternate #2 -- deduction of (2) pair of tennis courts, and accepting alternate #3 -- deduction of center tennis court. Bid package #2a would be awarded to NEMA 3 Electric in the amount of $311,703, accepting alternate #1 -- deduction of center tennis court lighting, and alternate #2 -- deduction of (2) pair of tennis court lighting. If Option #3 is accepted, the total construction cost for Phase II courts and lighting would be $979,281 (bid package #2 and #2a less $85,000 for lighting of ballfields #1 and #3) for construction of the SPDC budgeted courts plus the center tennis court. Bid package #2 would be awarded to American Tennis Court Contractors in the amount of $733,422, accepting alternate #1 -- deduction of (1) basketball court, and alternate #2 -- deduction of (2) pair of tennis courts. Bid package #2a would be awarded to NEMA 3 Electric in the amount of $330,859, accepting alternate #2 -- deduction of (2) pair of tennis court lighting. Staff requests you place this item on the August 17 SPDC agenda and the August 18 City Council agenda for their consideration. Please contact me or Park Planning and Construction Superintendent Ben Henry if you have any further questions. KH Attachments: Comparison of Options in Tabular Format MESA Bid tabulation sheets, including tabulations of options 5L -a OPTION #1 (All courts and Lighting for Hockey and Tennis Courts) Bid Package #2 $ 851,019 American Tennis Bid package #2a $ 377,281 NEMA 3 less Ballfields #1 and #3 $ (85,000) TOTAL OPTION #2 (SPDC budgeted number of courts and associated lighting) Bid Package #2 $ 907,800 Alt #1(deduct (1) baskteball court) $ (24,000) Alt #2 (deduct (2) pairs of tennis courts) $ (130,000) Alt #3 (deduct center tennis court) $ (99,000) Subtotal $ 654,800 Dean Construction Bid Package #2a $ 377,281 Alt #1 (deduct center tennis ct lighting) $ (19,156) Alt #2 (deduct (2) pairs tennis ct lighting) $ (46,422) Subtotal $ 311,703 NEMA 3 Less ballfields #1 and #3 $ (85,000) TOTAL $A gw 881 ;5O3 OPTION #3 (SPDC budgeted number of courts adding back center tennis court) Bid Package #2 $ 851,019 Alt #1(deduct (1) baskteball court) $ (24,000) Alt #2 (deduct (2) pairs of tennis courts) $ (130,000) Subtotal $ 697,019 American Tennis Bid Package #2a $ 377,281 Alt #2 (deduct (2) pairs tennis ct lighting) $ (46,422) Subtotal $ 330,859 NEMA 3 Less ballfields #1 and #3 $ (85,000) TOTAL �� 4 I , • • ' r r i. 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P D P Q ,., 'E a ♦ 2 4 t p r o = s ...... $ o a t b r e.4 ° a,.. E - N h r b' q a id h. ' W V 0 W n' Q O an fr. A t , + .1� n G rwn � q v p, r en v a s m � z ez - R ' n a ma V' 1 v m I < m Y O . 7 W . a O m v N m a T3 :, to d y ..g d v 'o p CO o p. n a i 2 2 It $ F T a ' ao r 4 oi t ." 011 D e C � d rl 5 m • .. 1 4 eq 4. G' .. n o • ias () c go be "\ , a, 0 ,3 cd y Y Y . la G e r Y b Y O fl 8 2. a " p O A Y 0. ^ o a .: a 0 m 0. A< Y a 1.0 N as G� c0 C" fa < .. 3 0 F F O c.., O .� N .+� v .n O H •� d m SOQ 'ET 'ON �L — 7 VOLT 96 /TT/OT August 15 19QX Steve T akin President, Lakes HOA 400 Donley Court South lake, TY 76002 D M a Southlake City Co As the President of the 382 homeowners that make n Southridge Lakes, T would like to express ou r co n c ern s regarding the s o f our streets Southridge Lakes parkway se t purposes: 1 l a a neighborhood s tr ee t and 2) h ) as a thro street to the neighborhood's n o r th of t our development. As our city grows so does our t W can not reduce or s t o p th traffic through our neighborhood. The residents of Southridge Lakes would very much desire to have this traffic pass through our neighborhood in a safe manner. The inner streets of our development circle though with very little straight segments. This situation also creates an unsafe environment combined with higher speed limits. Also, the streets of Southridge Lakes are very active with people. The combination of runners, walkers, bikers, children playing and automobile traffic is not a good mix. To ease this potential dangerous mixture, we the residents of Southrid,ge Lakes are requesting the city counsel to reduce the speed limit to 25 mph and add an additional stop sign at the intersection of Southridge Lakes parkway and Brazos On behalf of the residents of Southridge Lakes T would like to thank you for your positive actions towards keeping our streets safe. Sincerely Ar o, STEVE LA_KIN