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1998-07-07 REGULAR CITY COUNCIL MEETING 667 NORTH CARROLL AVENUE, SOUTHLAKE JULY 7, 1998 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph Evans; Deputy Mayor Pro Tem Scott Martin. Members: Debra Edmondson, Gary Fawks, Ronnie Kendall and Wayne Moffat. STAFF PRESENT: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager; Darcey Imm, Assistant to the City Manager; Lou Ann Heath, Director of Finance; Greg Last, Director of Community Development; Karen Gandy, Zoning Administrator; Bob Whitehead, Director of Public Works; Shawn Poe, Capital Projects Coordinator; Ron Harper, City Engineer; Chuck Ewings, Assistant to the Public Works Director; Lauren Safranek, Director of Human Resources; Billy Campbell, Director of the Department of Public Safety; Chuck Bloomberg, Plans Examiner; Ben Henry, Parks Planning & Construction Superintendent; E. Allen Taylor Jr., City Attorney; and, Sandra L. LeGrand, City Secretary. WORK SESSION: The work session began at 5:00 p.m. whereby items on the agenda were discussed by the City Council and staff. The work session ended at 5:50 p.m. Agenda Item #1, Call To Order Mayor Rick Stacy called the Regular City Council meeting to order at 6:05 p.m., and welcomed those in attendance to the meeting. INVOCATION: Mayor Pro Tem W. Ralph Evans. Agenda Item #2-A, Executive Session Mayor Rick Stacy advised the audience that the City Council would be going into executive session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.075, 551.076 to seek consultation with our City Attorney regarding pending and contemplated litigations, to deliberate the purchase, exchange, lease or sale of real property, a negotiated contract for a prospective gift or donation to the City, to deliberate the appointment and evaluation of public officials to confer with one or more employees to receive information from or to question the employees, and to deliberate the deployment, or specific occasions for implementations of security personnel or devices. Council adjourned into executive session at 6:05 p.m. Council returned to open session at 7:15 p.m. REGULAR CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 1 Agenda Item #2-B, Action Necessary/Executive Session Motion was made to authorize the City staff to proceed with the relocation discussed in executive session for the mount of the appraised value plus 10% to Ms. Garza, plus relocation fees. Motion: Kendall Second: Fawks Ayes: Kendall, Fawks, Moffat, Edmondson, Evans, Stacy Nays: None Approved: 6-0 vote Councilmember Scott Martin was out of the room and did not vote. Motion was made to authorize the City Manager to proceed with the lease/purchase agreement subject to the ceiling discussed in executive session. Motion: Kendall Second: Fawks Ayes: Kendall, Fawks, Moffat, Edmondson, Evans, Stacy Nays: None Approved: 6-0 vote Councilmember Scott Matin was out of the room and did not vote. Motion was made to authorize the City Manager to enter into a contract for property as discussed during the executive session. Motion: Kendall Second: Fawks Ayes: Kendall, Fawks, Moffat, Martin, Edmondson, Evans, Stacy Nays: None Approved: 7-0 vote Curtis Hawk, City Manager, stated staff will prepare the contracts and they will be coming back to a council meeting with the specific sites and dollar amounts. Agenda Item #3, Approval of the Minutes of the June 16, 1998, City Council meeting Motion was made to approve the minutes of the Regular City Council meeting of the June 16, 1998, as amended. Motion:Martin Second: Fawks Ayes: Martin, Fawks, Kendall, Moffat, Edmondson, Evans, Stacy Nays: None Approved: 7-0 vote REGULAR CITY COUNCIL MEETING MINUTES OF JUL Y 7, 1998 PAGE 2 Agenda Item #4-A, Mayor's Report During the Mayor's Report, Mayor Stacy reported on the successful 4th of July parades in the City of Southlake. He stated he and Councilmembers attended parades in Timarron and in Timber Lakes subdivisions. Councilmember Ronnie Kendall introduced Chris Coleman, a Southlake Boy Scout, who is working on his Eagle Badge. Mr. Coleman stated he has two more badges to earn in order to be promoted to an Eagle Scout. Ms. Kendall also presented Mr. Coleman with a copy ora city budget, which is one of the requirements toward being an Eagle Scout. Councilmember Scott Matin noted recently he participated in a ribbon cutting for Ebby Holiday's real estate office at their new location on F.M. 1709 and Carroll Avenue. He stated," it is always an honor and a priviledge meeting with Ebby Holiday as she is one of the great businesswomen of the state, and a great benefactor of Keep Texas Beautiful Association." Mayor Stacy called attention to three letters the city received from citizens praising the Department of Public Safety. The Mayor gave a couple of examples of the excellent response time of the DPS. Other announcements in the Mayor's Report included: July 8, 1998 at 12 noon, the Mayor's Advisory Committee will meet for their monthly meeting at the Senior Activity Center. July 16, 1998, at 7:30 a.m., Metroport will meet at the Trophy Club Municipal Building. July 16, 1998 at 6:00 p.m., the Drag and Alcohol Awareness Committee will meet in the Community Center at Bicentennial Park. July 16, 1998 at 7:00 p.m., the SPIN Standing Committee will meet at the Senior Activity Center. Agenda Item #4-B, City Manager's Report Curtis Hawk, City Manager, stated the City's water storage tank was named a "1997 Steel Tank of the Year!" The City's five million gallon water storage tank, located at the northeast comer of Southlake Boulevard and Pearson Lane, has been named a "1997 Steel Tank of the Year" by the Steel Plate Fabricators Association. The awards ceremony will be held on Tuesday, July 21, 1998 at 4:30 p.m. at the water tank site. REGULAR CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 3 Bob Whitehead, Director of Public Works, stated with this heat spell, the city is now using 9.5 to 10.5 million gallons of water per day. This ground storage tank has allowed the City to keep the system working. Ron Harper, Deputy Director of Public Works, presented the Town Square status report, noting progress continues on the infrastructure and commercial elements of this project. Water and sanitary sewer lines have been completed (including testing and disinfection). Storm sewer main lines have been installed. Slot inlets located in the paved areas will be installed prior to paving. Parking lot paving is scheduled to begin mid-July. Street paving is scheduled to begin mid-August. Mr. Harper stated six (6) buildings are currently under construction. Buildings IA, lB, and 5B, have had steel erected, building 5B has had the slab poured and steel delivered. Building 4C has had the foundation poured, and building 2C has had the piers poured. Brick has been delivered for buildings lA and lB and brick installation has begun on iA. The grand opening for the first three buildings (lA, lB, and 5B), is tentatively scheduled for March 20, 1999. The landscaping plans for Phase I have been completed. Landscape Administrator Keith Martin has interacted with the developer in the development, review and approval of these plans. The developer will be submitting plans for the Bandshell Pavilion by July 13. If the process proceeds smoothly, this site plan will be at the P & Z on August 6, and City Council on August 18, for approval. Cheatham and Associates and Lee Engineering are finalizing plans for the relocation and widening of North Carroll Avenue. Once staff has received finalized cost estimates they will revisit the City Council and request authorization to advertise the project. According to Mr. Harper, until the City Council and CISD finalize the space allocations, staff can not finalize the Town Hall programming and also can not bring forward the Town Hall design contract. Councilmember Scott Martin stated the realignment on North Carroll Avenue was included within the TIF boundary and asked if it will be funded by the TIF itself?. Harper stated the TIF boundary goes to the western right-of-way of North Carroll Avenue. Jay Seifried, Vice President of Lake Cities CoIniTlunity Band, was present for the meeting. He thanked Council for the opportunity to be involved with the plans for the band shell. He noted other groups who may want to use the band shell. Audience seating for the band shell was discussed, and the band suggested more seating be available in front of the shell. He stated he was told this evening by Ron Harper that the gazebo was moved and more grass was being added to the area, and that the band shell was enlarged to accommodate the entire sixty-five (65) member band. He stated, should there be more discussions on the band shell, they would like to be involved. REGULAR CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 4 Councilmember Debra Edmondson stated she had been told that the band has some concerns with the size of the seating area. She stated she talked with members of the Lake City Community Band an hour ago and they expressed their concerns. Mayor Stacy stated, "This is not the proper time to go into this issue. I appreciate Councilmember Edmondson's concerns and interest and willingness to make a point, but it has been made, and as stated, the City will continue to work with the developers until everybody is satisfied, but we have a house full of people with another agenda and we are going to move on to the next item." Agenda Item #4-C, SPIN Report Doug McKelvey, 113 Yale Street, SPIN Representative for SPIN #14. Mr. McKelvey stated his SPIN area is concerned with speeding throughout the neighborhoods. He commented on the Planning and Zoning Academy which will be sponsored by SPIN and held in November. This academy is formed to help educate the citizens about zoning. Agenda Item #5, Consent Agenda The consent agenda consisted of the following items: 5-A. Ordinance No. 480-284, 1st reading (ZA 98-056), Rezoning on property legally described as Tract 1D in the Absolom H. Chivers Survey, Abstract No. 299. 5-B. Authorize the Mayor to enter into a developer agreement for Napa Valley, Phase II. 5-C. Authorize the Mayor to enter into a commercial developer agreement for Georgetown, Phase IV. Table Item: Resolution No. 98-49, (ZA 98-043), Specific Use Permit for Outside Storage of Plants and Other Greenery as part of the retail operation for Wal-Mart Stores, Inc. Table Item: ZA 98-054, Site Plan for Southlake Crossing Animal Clinic, on property legally described as being a portion of Lot 4, J.G. Allen No. 18 Addition. Owner and Applicant: Southlake Crossing Animal Clinic. 5-F. Authorization to advertise for bids for paving of streets in the Raintree/Shady Lane area. 8-B. Ordinance No. 480-CC, 1st reading, Residential Adjacency Standards. 10-C. Reconsideration of an agreement for Administrative Services between the City of Southlake and the Southlake Crime Control and Prevention District. REGULAR CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 5 10-D. Authorizing the Mayor to enter into an Advance Funding Agreement for Standard Highway Projects (On-System) with TxDOT and a Professional Services Agreement with LAN Engineers for the redesign of S.H.114, from Kirkwood Boulevard to 0.6 miles south of Dove Street. Mayor Stacy read the consent items into the record, asking if there is anyone who would like for a consent agenda item be removed from the consent agenda. Motion was made to approve the consent agenda items #5-A, #5-B, #5-C, #5-D, tabling ZA 98-043 to July 21, 1998, continuing the public hearing; #5-E. tabling ZA 98-054 to July 21, 1998, continuing the public hearing; items #5-F, #8-B, #10-C, and #10-D. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Kendall, Moffat, Stacy Nays: None Approved: 6-0 vote Councilmember Edmondson was out of the room and did not vote. ADDITIONAL INFORMATION REGARDING CONSENT AGENDA ITEMS Ordinance No. 480-284, First reading, (ZA 98-056), Rezoning on property legally described as Tract 1D situated in the Absolom H. Chivers Survey, Abstract No. 299, and being approximately 2.477 acres. Current zoning is "AG" Agricultural District with a requested zoning of "SF~IA" Single Family Residential District. Applicants and Owners: Michael E. and Cynthia L. Miller. 5-B. Developer Agreement for Napa Valley, Phase II, Lots 1 IR, 12, 13, and 14, Block 1, being east of Carlisle Lane. Additions to the agreement include: GENERAL REQUIREMENTS: Section B will allow building permits to be issued after infrastructure listed in the agreement has been completed. The Developer chooses not to provide the usual requirements of Cash Escrow, Letter of Credit, Performance Bond or Payment Bond at this time. Maintenance Bond requirements will remain the same. Allowing the Developer to construct an addition without the above requirements has been done previously, as in the case of Napa Valley, Phase I and Myers Meadow. Section C will allow building permits to be issued before the City accepts the Addition only if the Developer obtains a Cash Escrow, Letter of Credit, Performance Bond or Payment Bond as set forth in the agreement. No building permits will be issued until the developer obtains these documents or the development is accepted by the City. The developer may REGULAR CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 6 begin construction of the development but will not be able to release 10% of the lots prior to acceptance of the development or until obtainment of these documents. This is a standard practice, but not the usual practice. Usually, the developer will obtain these documents so that 10% of the lots can be released and building permits can be issued for these lots prior to acceptance of the development. OFF-SITE DRAINAGE: This issue was addressed with the original Napa Valley, Phase II, Developer Agreement. OFF-SITE SEWER: This issue was addressed with the original Napa Valley, Phase II, Developer Agreement. PARK FEES: In accordance with Subdivision Ordinance No. 483-F, Section 7.0, the Developer will be required to pay a Park Fee of $1,000 per acre for 4 lots, minus the $500 previously paid for the original platted Lot 11, for a total Park Dedication Fees of $3,500 in lieu of dedicating park land. Commercial Developer Agreement for Georgetown, Phase IV. The agreement was approved with the following additions: OFF-SITE DRAINAGE: This section stated that the Developer will construct a storm sewer within the right-of-way of F.M. 1709 to connect to the TxDOT Storm Sewer System. PARK FEES: In accordance with Subdivision Ordinance No. 483-F, Section 7.01, the Developer will be required to pay a Park Fee of $800 per acre for 2.52 acres for a total Park Dedication Fee of $2,106 in lieu of dedicating park land. Resolution No. 98-49, (ZA 98-043), Specific Use Permit for outside storage of plants or other greeneD,. Applicant: Wal-Mart Stores, Inc. This item will be tabled until July 21, 1998, at the request of the applicant. REGULAR CITY COUNCIL MEETING MINUTES OF JUL Y 7, 1998 PAGE 7 ZA 98-054, Site Plan for Southlake Crossing Animal Clinic. Applicant: Southlake Crossing Animal Clinic. This item will be tabled until July 21, 1998, at the request of the applicant. Authorization to advertise for bids for paving of streets in the Raintree/Shady Lane area. The Raintree/Shady Lane area is currently receiving sanitary sewer and water improvements as part of the Neighborhood Sewer Program. Included in this project are proposed street improvements. Sewer improvements are approximately 90% complete and water improvements are approximately 60% complete. If Council accepts the low bid, street improvements are anticipated to begin in late August. The estimated cost of paving is $650,000 which would be funded through the 1997-98 CIP budget. 8-B. Ordinance No. 480-CC, 1st reading, Residential Adjacency, Corridor Overlay Zone and Pitched Roof Regulations. 10-C. Reconsideration of an agre~nent for Administrative Services between the City of Southlake and the Southlake Crime Control and Prevention District. The agreement sets out the City's obligations and the Crime Control and Prevention District's obligations. This agreement has come before the Council prior to this date and a suggestion was made to modify the indemnification language to reflect that Council cover its own negligence and the Board cover its own negligence. 10-D. Advance Funding Agreement for Standard Highway Projects with TxDOT and a Professional Services Agreement with LAN Engineering for the Redesign of S.H. 114, from Kirkwood Boulevard to 0.6 miles south of Dove Road. In order to complete this project in a more timely manner versus the delay of approximately six months, TxDOT suggested that the City of Southlake enter into an Advance Funding Agreement with TxDOT which would allow TxDOT to pay Southlake for the total cost of the professional service contract. The City would pay the monthly fee to the engineering firm then be reimbursed in thirty days by TxDOT. TxDOT has arrived at an agreement with LAN. The agreement will be a "cost plus fixed fee" at an amount not to exceed $306,193. LAN will work directly with TxDOT; therefore, the only City involvement will be to process the monthly disbursement to LAN and to invoice TxDOT. Agenda Item #6, Public Forum Bill Spivey, 1520 Randol Mill Road, Southlake. Mr. Spivey stated he is proud to be a citizen of Southlake, even though he protested being annexed into the City in the late 1980's. He spoke to the City Council regarding Marantha Way, a gravel road offof Randol Mill Road, that runs beside his property. He stated in 1979-80, the residents of Marantha Way donated a 60' easement at the end of the roadway, and it is his understanding that they are having problems with the road. He noted when the residents called the City they were notified it is a private drive. He asked the City Council to consider the road as right-of-way and help maintain the easement for the residents by REGULAR CITY COUNCIL MEETING MINUTES OF JUL Y 7, 1998 PAGE 8 putting oil on the road. He commented that when a car travels on the dirt mad, it covers his property in dirt and dust. Mr. Spivey stated he understands the City Council has to direct the City Manager to make repairs. Bob Whitehead, Director of Public Works, stated the city has maintained the road as a private road. Mr. Whitehead stated there is no record that it is a city road. City Manager, Curtis Hawk, commented on the private mad issue, giving the normal process the City goes through, stating there are a number of roads that are private roads, some built after the property was annexed and some built before the property was annexed. This is a private road that neither the County or the City has ever maintained. There needs to be, at some point and time, an assessment pavement process in those areas. He commented he will be talking with Council during the budget process. Over the next several years the City will try to phase in an assessment pavement program. There are also some equity issues that need to be addressed. Agenda Item #7-A, Ordinance No. 480-275, 2na reading (ZA 98-024) Ordinance No. 480-275, 2nd reading (ZA 98-024), Rezoning and Concept Plan for The Remington, on property legally described as Tracts 4F, 4Fl, 5A1B, 6Al, and a portion of Tract 6B, situated in the Jesse G. Allen Survey, Abstract No. 18, and being approximately 22.558 acres. Current zoning is "AG" Agricultural District and "CS" Community Service District with a requested zoning of "S-P-2" Generalized Site Plan District for senior adult living complex to include tri-plex and quadra-plex villas, a personal care facility, a nursing care facility, and senior multi-family units. Owner and Applicants: Lifesyles, Inc. Karen Gandy, Zoning Administrator, did not give a formal presentation, however, it was noted that thirteen (13) notices were sent to property owners within the 200' notification area and two (2) responses were received within the 200' notification area: Jerry Harrell, 2630 West Southlake Boulevard, Southlake, undecide& and E.I. Wiesman, 2607 West Southlake Boulevard, Southlake, in favor of. Mayor Stacy stated a successful work session was held on June 30, 1998, whereby Councilmembers worked with the developers for a more acceptable plan. PUBLIC HEARING: Fran Weiser, 308 Waterford Court, Southlake, in favor of. Mary Hoger, 702 Nelson Court, Southlake, in favor of. Jeane S. Alexander, 1204 West Southlake Boulevard, Southlake, in favor of. Josh Weiser, 308 Waterford Court, Southlake. Mr. Weiser stated he is in favor of this project, and expressed appreciation to the City Council and feels they carefully REGULAR CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 9 considered the facts for a quality development. He urged the City Council to approve the request for the rezoning change. Sherry Nevens, 702 Nelson Court, Southlake. Ms. Nevens stated she is in favor of this project. Dick Johnston, 139 Jellico Circle, Southlake. Mr. Johnston stated he is in favor of this project and thanked the City Council for what they have done for the seniors of the City of Southlake. Wayne Haney, 400 Brock, Southlake. Mr. Haney stated The Remington people have been very cooperative and what looked like to controversal, turned out not to be. He stated this is a good thing for the City. Jack Wiesrnan, 2607 West Southlake Boulevard, Southlake. Mr. Wiesman stated it seems like a good layout they have presented. He has a concern with the stockade fence against his property. He stated he would like permanent trees next to him instead of the stockage fence. Public Hearing closed. Councilmember Gary Fawks expressed his appreciation to The Remington Group. He stated he can see after Council has met with them three times, why the senior community feels so good about what is going on. It is obvious that The Remington Group very much wants to be responsive to the community, to the Council, and to the staff. As they have gone through the process, they have gathered information and reacted to it. He stated he was very pleased that they have taken the Council comments and suggestions and come back with a plan that addressed all the comments. Councilmember Debra Edmondson stated she echoed Councilmember Fawks' comments. She stated at the work session last week when she got the new proposal, she was very excited when she saw it. She stated she feels it will be a wonderful development, and added, she believes it will become one of the best developments in Tarrant County, and will be a wonderful addition to this community, and is happy to be a part of the process. She thanked the senior community for their part of the work with this development. Mr. Hammon asked the City Council to make the age limit for this development consistent throughout the living complex. Councilmembers were asked to express their opinion regarding the age limit of this adult living complex. Evans (55 yrs. old); Edmondson (62 years old); Martin (no comment); Stacy (no comment); Moffat (no comment): Kendall (62 years old); and Fawks (62 years old). REGULAR CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 10 Motion was made to approve Ordinance No. 480-275, 2nd reading, subject to the following: the narrative of the project as delivered today to the City Council dated July 7, 1998, and its attached list of nine (9) conditions correcting item//9 to reflect the current Summary Review Letter dated July 2, 1998, being items/41 through #7, not #1 through #6; including and pursuant to Staff Summary Review Letter No. 4, dated July 2, 1998; granting variances to item #1 for the 850 s.f. minimum for the nursing suite in the assisted living units only; items #3-A, #3-B, & #3-C regarding parking to allow the 293 parking spaces as shown; item #6D, allowing as shown, the non-existence of the bufferyard between Lots 1 and 2; allowing the set-backs as shown in the concept plan; age restricting all levels of care to age 62 years; allowing the amenities as indicated in the narrative dated July 7, 1998; amending the bufferyard along Mr. Wiesman's property line, deleting the 6' stockade fence, and doubling the canopy trees so that the trees will be of red oak specie canopy trees at 20' on center and halving the accent trees along that same property line. Motion: Martin Second: Fawks Ayes: Martin, Fawks, Kendall, Moffat, Edmondson, Evans, Stacy Nays: None Approved: 7-0 vote Council adjourned for recess at 8:35 p.m. Council returned to open session at 8:45 p.m. Agenda Item #7-B, Clarification of Trail System Master Plan Curtis Hawk, City Manager, stated the Interim Parks and Recreation Director Kevin Hugman, is on military leave, therefore, he will present the item asking for clarification of the Trail System Master Plan. He stated the Planning and Zoning Commission considered this item at their June 18, 1998 meeting and approved it with no changes. They did, however, have some concerns with the trail being shown on the south side of F.M. 1709 between North Peytonville Avenue and Carroll Avenue, rather than on the north side. The Planning and Zoning Commission believes that children will not cross F.M. 1709 at Shady Oaks Drive to get to Bicentennial Park, but will instead attempt to cross the lanes of traffic on F.M. 1709 at the entrance to the park. The Planning and Zoning Commission suggested that sidewalks also be constructed on the north side of F.M. 1709 from Peytonville Avenue to North White Chapel Boulevard. Greg Last, Director of Community Development, pointed out the plan before the City Council shows whether the trail is on north or south side of the roadway. Ben Henry, Parks and Recreation representative, was present for the Park Board meeting, and stated safety is a big issue from the Park Board prospective. The Pla~ing and Zoning Commission approved the plan based on the Park Board recommendation, with some additional recommendations. Mr. Henry stated the Planning and Zoning Commission considered the guidelines with no changes, except to suggest that sidewalks be considered along the north side of F.M. REGULAR CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 11 709 between North Peytonville Avenue and North White Chapel Boulevard to alleviate concerns of children crossing F.M. 1709 midway between intersections. Greg Last stated they will change the map to reflect the date of the clarification to the Trail System Master Plan designating the side of the road to locate the trails. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve the Trail System Master Plan as recommended by the Planning and Zoning Commission. Motion: Martin Second: Evans Ayes: Martin, Evans, Moffat, Fawks, Kendall, Edmondson, Stacy Nays: None Approved: 7-0 vote Agenda Item #8-A, Ordinance No. 480-283, 1st reading (ZA 98-047) Ordinance No. 480-283, 1st reading (ZA 98-047), Rezoning and Concept Plan for the Trailhead, on property legally described as being Tracts 6A, 7A, and 7B, situated in the J.J. Freshour Survey, Abstract No. 521, and being approximately 19.006 acres. Current Zoning is "SF-20A" Single Family Residential District. Applicant: Fred Joyce-Mary Myers Enterprises, Inc. Owners: Jack Johnson (Tracts 7A and 7B) and Hollis Johnson (Tract 6A). Karen Gandy, Zoning Administrator, commented that twenty (20) notices were sent to property owners within the 200' notification area and two (2) written responses have been received: Frances Willoughby, 2655 Johnson Road, Southlake, undecided; and, Dennis Kelley, 625 Katelyn Lane, Roanoke, opposed, "we moved out here to get away from what is being proposed and imposed on us all around. We bought our home because of the current zoning." Fred Joyce, Presisent, Fred Joyce-Mary Myers Enterprises, Inc. Mr. Joyce stated they do not have a plat tonigth as they are still working with the changes. Mr. Joyce reviewed the items in the Concept Plan Review Summary No. 3, dated July 2, 1998. Councilmember Gary Fawks stated he understands that the drainage will be underground, and expressed that he had concerns with Lot 15. Councilmember Scott Martin stated he knows the developer will not build a pad-site in the flood plane and suggested this itc~n be moved forward to zoning. He stated Council knows that drainage is a serious concern in this community and we need to be ready. Motion was made to approve Ordinance No. 480-283, 1st reading, subject to the Concept Plan Review Summary No. 3, dated July 2, 1998; allowing a 25' building line in Lot 11, Block 1; allowing Block 1, Lots 11 and 12, Block 2, Lots 3,4,5, and 15 as shown on Item REGULAR CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 12 #2B; allowing 25 foot side yard set-backs; and deleting item #3A and #3B; requiring that there will be no construction of a building pad within 20' of the ultimate flood plane; according with the plans submitted on July 7, 1998. Motion: Fawks Second: Evans Ayes: Fawks, Evans, Kendall, Moffat, Martin, Edmondson, Stacy Nays: None Approved: 7-0 vote Agenda Item #10-A, Sign Variance for Woodland Heights Addition Bootstrap Investment has requested a sign variance to allow a non-conforming monument sign to be remodeled at the southwest comer of East Southlake Boulevard and Westwood Drive. The sign was originally constructed meeting the 15-foot setback requirment and not obstructing the sight triangle. However, the widening of Southlake Boulevard has removed approximately 15 feet of the front of the lot. The applicant also would like to turn the sign perpendicular to the roadway so that it can be seen by both eastbound and westbound traffic on Southlake Boulevard. This request is for relief from the 15-foot set- back requirement. Jerry Ringwald, 1727 and 1725 East Southlake Boulevard, Southlake. Mr. Ringwald stated he is here representing the owners of the property in their absence. He noted the owners are replacing the sign to make it look better. Ringwald stated the owners are out of the country and unable to be here tonight. He stated they will return before the next meeting. After discussion, motion was made to table the request for variance to the sign ordinance until the July 21, 1998 City Council meeting. Motion: Moffat Second: Edmondson Ayes: Moffat, Martin, Edmondson, Evans, Fawks, Kendall, Stacy Nays: None Approved: 7-0 vote (to table). Agenda Item #10-B, Offer to CISD for Lease of Town Hall Office Space and City's Participation in Locating the Football Stadium at Town Square Site. Curtis Hawk, City Manager, stated this item has been placed on the agenda to allow Council to discuss issues raised at the joint City Council/CISD Board of Trustees meeting held on June 19, 1998. The two main topics of discussion will be CISD's participation in Town Hall and the possibility of the City contributing to the stadium. The City Attorneys have drafted a lease to delineate the conditions for their occupying space within the Town Hall. If Council is comfortable with the lease agreement, this item will come back to the City Council on July 21, 1998 for consideration, and the CISD Board will be able to REGULAR CITY COUNCIL MEETING MINUTES OF JUL Y 7, 1998 PAGE 13 consider the agreement at their meeting on July 27, 1998. Mr. Hawk stated there are also hurdles with the CISD request that the City provide the parking for the stadium. The parking garage presents an immediate financial problem. It is also not a simple matter of providing the number of parking spaces the CISD says it will require if the City were to provide "surface" parking only. The terrain at the site creates a problem given the other development considerations~ The CISD wants to do something now and the City is not in a position to build a parking garage now and there is not land available at this time for additional parking. Mr. Hawk stated he cannot give Council a recommendation at this time. It was determined that if the CISD were in the TIF, that would help the City pay for the parking. Mayor Stacy commented he would like for the stadium to be built in the Town Center as long as it makes good sende. Councilmember Fawks asked if the developer has a need for a parking garage, with a response made that it is a matter of timing for him as well. Mr. Hawk stated the key issue in the contract agreement is the floor plan. Mayor Stacy stated the City has an obligation to start this building, or lose Tarrant County participation. It was determined that the agreement needed to be presented to CISD by July 9, 1998. A suggestion made by Curtis Hawk, was that the City build an annex building a block away or so that would be the school district's site, in order to more forward on the project. He stated, "we cannot build a basement." Motion was made to direct the City Manager to proceed with getting the lease agreement to CISD, incorporating the changes discussed tonight, asking the CISD to do that with all haste so that they have plenty of time to review it prior to their meeting. Motion: Fawks Second: Martin Ayes: Fawks, Martin, Edmondson, Evans, Kendall, Moffat, Stacy Nays None Approved: 7-0 vote. Councilmember Scott Martin stated he cannot support putting the stadium in the center of Town Center, however, he supports putting it on the original site near Home Depot. Motion was made to give the direction to the CISD that the City cannot afford to build a parking garage. If they want to go back to the original site and get involved in the TIF, we can go forward with it. Motion: Martin Second: Evans Ayes: Martin, Evans, Fawks, Kendall, Moffat, Edmondson, Stacy Nays: None Approved: 7-0 vote REGULAR CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 14 Agenda Item #Il-Ay Discussion: Proposed Highway Intersection Bond Projects Bob Whitehead, Director of Public Works, stated during the June Retreat, staff presented Council information on proposed street bond projects. These projects include construction of the ultimate street cross-sections along F.M. 1709 and S.H. 114 to help ease congestion at the intersections. The proposed bond issue funds would be utilized to obtain right-of-way, design, and construct the ultimate cross-sections at intersections along F.M. 1709. This would alleviate congestion at the intersections, in turn allowing for improved traffic flow along the thoroughfares. The reasons for the potential capacity increase, as stated previously in the retreat information are: The turning radii will be increased, which allows for improved turning movement from F.M. 1709 onto the side streets. Left turn lanes will be constructed on the side streets to allow for opposing left turns. Concurrent left turn signals allow for more time in the traffic signal phase for through traffic. The ultimate intersection for the side streets will allow more free fight turn movements onto F.M. 1709. Deceleration lanes on F.M. 1709 will allow slower moving traffic to leave the through lanes while making the right turn movement onto a side street. This will allow faster moving traffic to leave the intersection without yielding to the slower moving traffic turning right onto the side streets. This proposed bond program could also include the cost of placing sidewalks along F.M. 1709 as per the Trail Master Plan and fi.om Southridge Lakes Parkway to Bicentennial Park on the north side of F.M. 1709 as recommended by the Park and Recreation Board. The preliminary cost estimate for sidewalk construction along F.M. 1709 is approximately $795.000. The cost of a four-foot wide sidewalk from Southride Lakes Parkway to the park is estimated to be $86,500. The improvements to S.H. 114 include construction of the ultimate cross-section for the interchanges at Kimball Avenue, Carroll Avenue, and North White Chapel Boulevard, and Dove Street. This would be in conjunction with the improvements planned by the State. The total for the design and construction for the proposed intersection improvements on both F.M. 1709, S.H. 114, and the sidewalks as indicated, is estimated to be $10.58 million. Additional funds would be needed for the acquisition of right-if-way in some instances. Councilmember Scott Martin asked the minutes to reflect that the following items were proposed to be funded by the Bond Program: 1) Trail System on F.M. 1709; 2) Portals; and, 3) SH 114 enhancements to over passes and underpasses at major artrials. REGUL4R CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 15 Curtis Hawk, City Manager stated, this item will be on each City Council agenda for further discussion, and until Council knows how they feel on this matter. Agenda Item #Il-B: Metroport Appearance Before TxDOT in Austin Curtis Hawk, City Manager, stated members of Metroport plan to go to Austin on September 24, 1998, to appear before the Texas Transportation Commission. He said, "we have not received confirmation as to the date and time, but we hope we will be on the agenda for that date." He stated he will bring Council up-to-date on this matter during the following Council meetings. Agenda Item #II-C: Interlocal Agreement with Trophy Club MUD #1 for Water Service. Bob Whitehead, Director of Public Works, stated the proposed Interlocal Agreement between the City of Southlake and Trophy Club Municipal Utility District #1 (TCMUD 1) is for the use of a 21-inch water transmission line through the MUD district. This line will ultimately provide water to the 5 million gallon storage tank on T.W. King Road and become a portion of the ultimate loop of water transmission lines from Fort Worth as part of the Northeast Tarrant County Regional Water Suply (NETCRWS) and eventually the responsibility of the City of Fort Worth, in terms of maintenance. Until then, MCMUD 1 will be responsible for the maintenance of their 21-inch line. As part of the proposed interlocal agreement, the City of Southlake will pay a fee to TCMUD 1 to absorb some of their costs of maintaining the 21-inch water line. The proposed fee is $60.84 per million gallon or .0684/1000 gallons, with a minimum of $1000 per month. Southlake's current water user rate is $26.16 for the first 2000 gallons then $3.00 per 1000 gallons, thereafter. As the 21-inch Trophy Club line is their only supply line to Fort Worth, they are contractually limiting Southlake to 1.75 milion gallons per day for the first year and as may later be specified annually by TCMUD 1 's District Manager based on a reasonable estimate of TCMUD l's primary water supply needs. Therefore, based upon Southlake using the maximum of 1.75 MGD, the monthly fee to TCMUD 1 would be $3,194.00. This item will be brought forward to the City Council for approval in the near future. Agenda Item #12, Adjournment. Mayor Stacy adjourned the meeting at 11:30 p.m. May(>r Rick Stacy ~ REGULAR CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 PAGE 16 City Secretary M:\WP-FILESWIINUTEShnin-cc-7-7-98.doc REGULAR CITY COUNCIL MEETING MINUTES OF JUL Y 7, 1998 PAGE 17 2 D 0 Q F- m 0o m i v) ,` W 0 c w _ CO EZ 0 z a a O V) 0 m w 0 U 0 Z co i_' w � c4 WZ X Q Z U 0 0 Dip o 0 00 F J LL u W U 0) 0 0 jD O 2 U _ 2 2 I- N u. v) O P 1- 0 w 2 0) d 0. 0 .1 j Q = 0 O 1 C7 mm Uc I- m Z �i Q Z w 0 W D J con co a (.3 ,76vzz8, 8z28 „71zzzzzGznn22zzzzzzzm,,zzzz g 1- o g mmm -- � -- - - - - -- - -- � -- o ' mmm m . _ W _ z v)zz v) Q cpop NN tV _ 'cr;4 V iV ktNzbNNNNNZ NN;crtsctNNNN o0 7 '- et :a. .6 8 0)cA .- .- 0 . 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JW Y J❑ JW YF" O > W U OJ � m o F- U > = 0 0_ U J DI Q Z Z �z W Q K O O O CC Ui Q W 0 0 a, U U W J J U J O - J 0 0 F W; 0 Z J❑ 0 v N 0 O w W Y Q Q ct 0 0 w N 0 Q} z w O w O w U w z 0} W w Y Y a7tL - w Q v o m o E I �--- F"' � g m m‹c W W I- u �I�-- m 00 or 0 CC 0 mu;0 O0 0 YUr UO � N < c r' '-ii. ce L_ .<a„0w --7: W4W¢ __ YW F-- =Q?orccaW o ? ❑ a 35 tn YY 005Oa g5.cn 2E v)mc9 co'vacn • v J Q Z r - N M V I17 t0 h 00 0I O Y- N Cl V In O r CO 0D 0 N Cl 7 141 (0 r OD 01 O N 0 Q N N N N N N N N N N Cl M M a' 0 a 0 4 1 70) r________ 1 1,!'„.. f 1998 July 1, 1998 OFFICE OF ^ITY SECRETARY ,/ Honorable Mayor Stacy, and City Council members: The Senior Advisory Commission was formed by Ordinance 653 to act in an advisory capacity to City Council regarding programs and issues relating to senior citizens. Listening to the needs and wishes of seniors in the community, the following became the top three goals of the Senior Advisory Commission: 1. Increase awareness of Senior Issues 2. Promote development of Senior programs and activities 3. Promote Senior housing for all economic levels These goals are all encompassed in the Remington Retirement Campus proposal. The main issue that seniors in Southlake currently face, is the need for housing options beyond living with their children or continuing to try to maintain their homes and yards. The Remington offers those options. In addition, the transportation services, price range options, increased programs and activities for seniors are greatly needed in this community. The immediate need for this Retirement Campus far outweighs any perceived threat to our image from apartments. The residence building is needed to offer a transition stage between independent living and the assisted living option. We understand that this facility is also necessary to allow this project to have affordable options. Therefore the Senior Advisory Commission does advise City Council that the Remington is a facility that the seniors in Southlake and the surrounding community both want and need and recommend that you give your unanimous support to this proposed development. Sincerely, 7 1 , j(// .7 1d-- z7 .4___ , _ Bill Cosgrove, Chair, Senior Advisory Commission i , • Al / ,...........,„ . 1 i ..„-kez„.„,, A ..f(2.y.16),i) ,.,...fie Aw. / -.„.1.... 4t Y144541.9_ IP/ i , AW/1100 7,(r:yiod,o.: .,. _ _ . ..... • _ ol.. ...,.., 10 ade, yeri.).".4.4... 0141;44,.........