1998-06-02 REGULAR CITY COUNCIL MEETING
667 NORTH CARROLL AVENUE, SOUTHLAKE
JUNE 2, 1998
MINUTES
COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph
Evans; Deputy Mayor Pro Tern Scott Martin. Members: Gary Fawks, Debra
Edmondson, and Ronnie Kendall.
COUNCILMEMBER ABSENT: Wayne Moffat.
STAFF PRESENT: Curtis Hawk, City Manager; Shana Yelverton, Assistant City
Manager; Darcey Imm, Assistant to the City Manager; Lou Ann Heath, Director of
Finance; Greg Last, Director of Community Development; Karen Gandy, Zoning
Administrator; Bob Whitehead, Director of Public Works; Ron Harper, City Engineer;
Shawn Poe, Capital Projects Coordinator; Charlie Thompson, Deputy Director of Public
Works; Chris Carpenter, Comprehensive Planner; Lauren Safranek, Director of Human
Resources; Chuck Ewings, Assistant to the Public Works Director; Billy Campbell,
Director of Public Safety; E. Allen Taylor, Jr., City Attorney; and, Sandra L. LeGrand,
City Secretary.
WORK SESSION: The work session began at 5:00 p.m., whereby items on the agenda
were discussed by the City Council and staff. The work session ended at 6:15 p.m.
Items discussed during the work session included:
~ Fred Low, Attorney and Civil Engineer for Explorer Pipeline, Tulsa, Oklahoma,
spoke regarding agenda item #7-A (ZA 98-027).
¢ Art Clayton, agenda item #8-B (ZA 98-040).
~ David McMahan, 1335 Hidden Glen, Southlake, agenda item #7-1, (ZA 98-037).
~ John MacFarlane, agenda item #8-A, (ZA 98-036).
REGULAR SESSION:
Agenda Item gl, Call To Order
Mayor Rick Stacy called thc Regular City Council meeting to order at 6:15 p.m. The
Mayor welcomed those in attendance for thc meeting.
INVOCATION: Mayor Pro Tem W. Ralph Evans.
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 1
Agenda Item #2-A, Executive Session
Mayor Rick Stacy advised the audience that the City Council would be going into
executive session pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.075, 551.076, to
seek consultation with our City Attorney regarding pending and contemplated litigations,
to deliberate the purchase, exchange, lease or sale of real property, a negotiated contract
for a prospective gift or donation to the City, to deliberate the appointment and
evaluation of public officials, to confer with one or more employees to receive
information from or to question the employees, and to deliberate the deployment, or
specific occasions for implementation of security personnel or devices.
Council adjourned into executive session at 6:15 p.m.
Council returned to open session at 7:15 p.m.
Agenda Item #2-B~ Action Necessary/Executive Session
Motion was made to authorize the staff to proceed with the relocation as discussed in
executive session.
Motion: Kendall
Second: Fawks
Ayes: Kendall, Fawks, Martin, Edmondson, Evans, Stacy
Nays: None
Approved: 6-0 vote
Agenda Item #3, Approval of the Minutes of the May 19, 1998 City Council Meeting
Motion was made to approve the Minutes of the May 19, 1998 Regular City Council
meefmg as amended.
Motion: Martin
Second: Fawks
Ayes: Martin, Fawks, Kendall, Edmondson, Evans, Stacy.
Nays: None
Approved: 6-0 vote
Agenda Item O4-A~ Mayor's Report
Mayor Stacy made the following announcements during the Mayor's report:
June 3, 1998, the Southlake Chamber of Commerce will sponsor the Ist Home Based
Business Breakfast at 9:00 a.m. in the White Chapel Room at Bicentennial Park.
June 4, 1998, the Drug and Alcohol Awareness Committee will meet at 6:00 p.m. in
the White Chapel Room at Bicentennial Park.
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 2
June 5th and 6th at the Texas Motor Speedway, races will be held. The City is
prepared to handle the traffic congestion expected during the early morning hours of
the weekend and at the conclusion of the race.
June 8, 1998, at 7:00 p.m. at the Senior Advisory Center, SPIN #8 will meet to
discuss the "paint scheme" for the Miron Water Tower.
June 9, 1998, at 7:30 a.m. the Northeast Leadership Forum will meet for breakfast at
the Texas Star in Euless.
June 9, 1998, at 7:00 p.m. a Special City Council meeting will be held for the purpose
of considering the 1st reading of an ordinance rezoning and concept plan for The
Remington. This is the first case Council will consider under the new regulations for
personal care facilities. It will be the only item on the agenda.
June 10, 1998, the Mayor's Advisory Committee (previously known as the Ethics
Committee) will meet at 12 noon at the Senior Advisory Center, 307 Parkwood
Street.
June 11, 1998, there will be a regular SPIN meeting to discuss the ethics and
campaigning.
June 13, 1998, Saturday, at 9;00 a.m. the Grand Opening of Petsmart. The Mayor
will welcome them to Southlake.
June 15, 1998 at 2:00 p.m. at the Northeast office of the Fort Worth Star Telegram,
Councilmembers will meet with the officials of the newspaper in an effort to resolve
issues the City has with the newspaper.
June 17, 1998, 11:00 a.m. is the Open House and Ribbon Cutting ceremony for the
Ebby Holiday Realtors offices on F.M. 1709 at Carroll Avenue.
June 24, 1998, SPIN #10 will meet in the Senior Activity Center at 7:30 p.m. to
discuss the developments to take place on the northwest comer of Diamond
Boulevard and F.M. 1709.
June 25th and 26th, will be the 'June Retreat' to be held at Solana.
4th of July parades are currently being planned for Timber Lakes and Timarron
Additions with the Mayor being invited to participate. If Councilmembers want to
be included in the parades, let the City Secretary know.
Agenda Item #4-B~ City Manager's Report
Curtis Hawk, City Manager, stated he met with CISD Board of Directors regarding the
right-of-way alignment in the area of Continental Boulevard and South Peytonville. He
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 3
noted the school board did grant the easement. He also commented that the City Council
and school board meet annually to discuss items of mutual interest. They would like to
meet with the new council and suggested a joint meeting be held on June 19, 1998 from
2:00 to 5:00 p.m. Councilmembers agreed for a meeting at that time.
Councilmember Debra Edmondson suggested the meeting be video taped for viewers
who are not able to attend a meeting during the day. Mr. Hawk stated we plan on video
taping the meeting for viewing on Channel 25.
Agenda Item g4-C, SPIN Report
A1 Morin, SPIN #10 Representative, addressed the Council with the issues relating to his
area. He noted the sewer is in and going well. He stated "SPIN" is going to hold a
"Planning and Zoning College" for citizens to better understand the zoning process. He
also stated that on June 22, 1998 there will be a city-wide SPIN meeting where the Town
Center will be the topic for discussion. The public is invited to attend.
Agenda Item #5, Consent Agenda
Mayor Stacy asked the audience if anyone wanted to comment on consent agenda items,
and there were no comments. He then read the consent agenda items into the record:
5-A. Permission to advertise for bids for slurry-seal of streets located in Dove Estates,
Harbor Oaks, Emerald Estates, Whispering Dell Estates, Highland Estates, Cedar
Oaks Estates, Brittany Court, and Raven Bend subdivisions.
5-B. Authorize the Mayor to submit a letter to TxDot committing to cover the
additional construction costs on the Carroll Avenue bridge overpass at SH 114 in
order to accommodate the recommendations of the Trail System Master Plan.
5-C. Authorize the Mayor to enter into a professional services agreement with Lee
Engineering for the design of FM 1709 signal timings and capacity
improvements.
5-D. Authorize the Mayor to execute an interlocal agreement for radio service
maintenance between the City of Southlake and the City of North Richland Hills.
5-E. Item left intentionally blank.
5-F. Resolution No. 98-50, In support of the City of Grapevine's request to Texas
Department of Transportation for assistance in improving the interchange at Bass
Pro Drive and S.H. 121.
5-G. Award of bid to James Enterprise for janitorial services.
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 4
~ 5-H. Resolution No. 98-47, In support of making application for Federal Emergency
Management Grant funding.
Change Order No. 3 to the contract with Saber Development Corporation for the
installation of sanitary sewer in Huntwick Estates Addition.
Change Order No. 4 to the contract with Mid-State Utilities for the installation of
sanitary sewer in Mission Hills Addition.
Motion was made to approve the consent agenda as presented, including items #5-A, #5-
B, #5-C, #5-D, #5-E, #5-F, #5-G, #5-H, #5-1, and, #5-J.
Motion: Martin
Second: Evans
Ayes: Martin, Evans, Fawks, Edmondson, Kendall, Stacy
Nays; None
Approved: 6-0 vote
ADDITIONAL INFORMATION REGARDING CONSENT ITEMS
5-8.
Permission to advertise for bids for slurry-seal of streets in Dove Estates, Harbor
Oaks, Emerald Estates, Whispering Dell Estates, Highland Estates, Cedar Oaks
Estates, Brittany Court, and Raven Bend Addition. Selected streets are annually
scheduled to receive slurry-seal treatment. This is a preventive maintenance
measure to streets that are older, yet still in good condition. The slurry-seal will
provide additional protection and help to extend the life of the pavement. Last
year a seal-coat process called "microsurfacing" was applied to streets in Cross
Timber Hills, Woodland Heights, and Lake Wood Additions. For this year's
program, staff is recommending the seal-coat process called slurry-seal. Slurry-
seal is less expensive and designed for local street application. The estimated cost
of this project is $77,000. Funds are available from the recently approved bond
sale.
Authorize the Mayor to submit a letter to TxDOT committing to cover the
additional construction costs on Carroll Avenue bridge overpass at S.H. 114 in
order to accommodate the recommendations of the Trail System Master Plan. In
order to implement the planned combination of on-road and off-road bike trails
for the new sections of SH 114 as detailed in the Trail System Master Plan, staff
has been in contact with TxDOT to establish the design criteria necessary to
accomplish this. The memorandum from Chris Carpenter, Senior Comprehensive
Planner, dated May 29, 1998, is hereby attached to the minutes of this meeting.
Professional services agreement with Lee Engineering for the design of F.M.
1709 signal timings and capacity improvements. The technical memorandum for
F.M. 1709 Signal System Evaluation, as prepared by Lee Engineering, was the
basis for the May 7, 1998, Fort Worth District TxDOT meeting. TxDOT
expressed a commitment to work with the city for making improvements along
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 5
F.M. 1709. They need more information on the signal timing plan, a striping plan
for the third travel lanes, and preliminary plats for the dual left mm at Peytonville
Avenue. The professional services agreement with Lee Engineering proposed the
following tasks: 1) Signal Timing Plans; 2) Restriping Plan; 3) Implementation.
A copy of the memorandum dated May 29, 1998, from Director of Public Works,
Bob Whitehead, to the City Manager is hereby attached to the minutes of this
meeting.
Interlocal Agreement for Radio Service Maintenanace between the City of
Southlake and the City of North Richland Hills is recommended by the Southlake
Department of Public Safety. With the agreement, the City would join the cities
of Richland Hills, Haltom City, Euless, Bedford, the Tarrant County SherifFs
Office, Grapevine, Colleyville and Keller in forming a group to reduce our radio
service maintenance costs. It will also increase the purchasing power in the
communications area and dramatically reduce the cost of replacement batteries in
our existing equipment. Southlake's Fort Worth 800MHz Agreement mandates
that we have maintenance with a vendor and this contract will comply with that.
These costs are funded, traditionally, fi.om Support Service Radio Maintenance
account number 133.760, of which we have sufficient funds.
Item left intentionally blank.
Resolution No. 98-50, A resolution of the City Council of the City of Southlake,
Texas, supporting the City of Grapevine's submittal of a request to TxDOT for
approval and funding for the widening of the existing State Highway 121 bridge
at Bass Pro Drive (formerly Bethel Road) in Tarrant County. The City of
Grapevine is widening the existing two-lane Bass Pro Drive to a four-lane divided
roadway from State Highway 26 east to the city limits of Grapevine (for a total
length of 3,450 feet) which includes 1,135 feet for the bridge section and
approaches. The total cost of the improvements is $4,777,660 which includes
right-of-way; roadway, approach, and bridge design and construction, traffic
signal installation, engineering services, testing, and inspections, and pavement
striping, markings, utility relocation, drainage and landscaping. The City
Council of the City of Southlake hereby supports the City of Grapevine's request
to the Texas Transportation Commission for consideration of/and approval for
funding of the widening of State Highway 121/Bass Pro Drive bridge section at
an estimated cost of $2,164,900, provided all Federal and State requirements are
adhered to and actual construction can commence within the FY 98-99.
Award of bid for Janitorial Services. The low bid of $24,129.84
($2,010.82/month) was received from James Enterprises. This bid is higher than
the annual charge of $18,660 ($1,555/month) awarded to Kenniko last October.
This cost difference can primarily be attributed to the addition of the 3,500 square
foot Senior Activity Center to the contract. The janitorial contract is for all City
facilities, and specifies an initial one year contract period with the City's option
on an annual basis, to continue the contract for up to two additional years.
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 6
Resolution No. 98-47, In support of making application for Federal Emergency
Management Grant funding, was presented by the Department of Public Safety.
The FEMA conducts an annual grant program for emergency management
projects. The grant program permits reimbursement for up to 50% of the costs
directly related to emergency management, including salaries, equipment and
supplies. This reimbursement would consist of up to 50% of Deputy Director
Garland Wilson's salary, along with 5% of the Administrative Coordinator's
salary and 100% of our part time emergency management employee. All of these
monies would be reimbursed to existing budgeted positions. It could allow us to
elevate our part time emergency management position to full time status if we
received 100% of that salary.
5-I.
Change Order No. 3 to the contract with Saber Development Corporation for the
installation of sanitary sewer in Huntwick Estates Addition. Change Order No. 3
is in the amount of $22,582.50. Change Order No. 1, for modifications at the
Pearson Road ground storage tank, was in the amount of $27,500 and Change
Order No. 2 to correct a water line conflict, was in the amount of $6,800. The
cumulative amount of all the change orders totals $56,882.50, for a total contract
price of $277,023. The CIP Budget provides $200,000 for this project.
Change Order No. 4 to the contract with Mid-State Utilities for the installation of
sanitary sewer in Mission Hills Addition. The Mission Hills sewer project was
bid for the amount of $367,614.20 with the CIP budget providing $368,000.
Change Order No. 1 for boring in Diamond Cimle Estates, was approved in the
amount of $36,167.54 and Change Order No. 2 for boring backyards in Mission
Hills, was approved in the amount of $16,732.50. Change Order No. 3 was a
deduct in the amount of $5,739.24, because the contractor was able to bore rather
than trenching so as not to disturb the existing pavement. The proposed Change
Order No. 4 is in the amount of $9,780; which makes the cumulative amount of
all change orders $56,940.80. The cumulative amount of all change orders is
approximately 15% of the original cost of the project, which is under the
allowable 25%.
Agenda Item #6, Public Forum
Kenneth Home, 1215 Ashmoore Court, Southlake. Mr. Home commented about the
order of the consent agenda items. He also had questions about agenda item #5-B, the
bridge overpass at SH 114.
Agenda Item #7-A, Resolution No. 98-48 (ZA 98-027) SUP for Explorer Pipeline.
Resolution No. 98-48 (ZA98-027), Specific Use Permit for Explorer Pipeline, on
property legally described as being Tract 1B1A situated in the Harrison Decker Survey,
Abstract No. 438, Tracts 4B and 4C, situated in the C.B. McDonald Survey, Abstract No.
1013, and Tract lB situated in the Payton R. Splane Survey, Abstract No. 1453, and
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 7
being approximately 16.48 acres. Current zoning is "I-2" Heavy Industrial District.
Owner and Applicant: Explorer Pipeline Company.
Karen Gandy, Zoning Administrator, commented that eighteen (18) notices were sent to
property owners within the 200' notification area and five (5) written responses have
been received fzom the following: W.B. Strange III (Tr E-Systems, Inc.), Post Office Box
660248, Dallas, Texas, in favor of: G. Mikal Darden (Metroplex Accoustical Inc.), 2050
East Continental Boulevard, Southlake, opposed; Johnny L. and Edna E. Beech, 2050
Crooked Lane, Southlake, oppose& Margaret Long, 1219 Timberline Court, Southlake,
undecided.
Staff stated there are no unresolved issues concerning this request. The purpose of this
SUP is to allow Explorer to add a small building, not to exceed 168 sq.ft., that will be
used for testing their product prior to leaving the facility. Other petroleum operations
currently are conducting various levels of testing. Explorer Pipeline, which supplies jet
fuel to D/FW Airport, has been mandated by the FAA and DFW to conduct the following
tests at the beginning of fuel transmission, at two-hour intervals maximum as applicable,
and at near end of fuel receipt: a) visual appearance in white bucket; b) API gravity test,
correct to 60 degrees F; c) color membrane; d) flee water detection test; and, e) Flash
Point (multi-project pipeline delivers only).
Fred Low, 6846 South Canton, Tulsa, Oklahoma. Mr. Low stated he is here to get
approval of a jet fuel testing facility at the Explorer Pipeline facility in Southlake.
Councilmember Debra Edmondson asked if the walls on the building are fire proof.
Director Campbell stated they have no issues with the building construction, they feel
the building meets the intent of the Fire Code.
PUBLIC HEARING: No comments were received during the public hearing.
Mayor Stacy commented on the proposed trail on Continental Boulevard, noting,
eventually, it will be built. He asked if the applicant would agree to construct the
sidewalk and Mr. Low stated, "yes."
Motion was made to approve Resolution No. 98-48, subject to the Site Plan Review
Summary No. 2, dated, May 29, 1998; as approved by the Planning and Zoning
Commission, deferring construction on the sidewalk on Continental Boulevard until such
time as Continental is improved or until the sidewalk is constructed on adjacent property.
Motion: Fawks
Second; Martin
Ayes: Fawks, Martin, Evans, Kendall, Stacy
Nays: Edmondson
Approved: 5-1 vote
Agenda Item #7-B, Ordinance No. 480-276, 2aa reading (ZA 98-032)
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 8
Ordinance No. 480-276, 2"d reading (ZA 98-032), Rezoning of Lot 1, Block 1,
Rougemont, an addition to the City of Southlake, Tarrant County, Texas, according to the
plat recorded in Cabinet A, Slide 1605, Plat Records, Tarrant County, Texas, and being
approximately 14.782 acres. Current zoning is "AG" Agricultural District with a
requested zoning of "RE" Residential Estate District. Owner and Applicant: Sharon and
Yves Meyer.
Karen Gandy, Zoning Administrator, deferred the formal presentation as there were no
changes from the first reading.
Sharon Meyer, 720 North Peytonville Avenue, Southlake. Ms. Meyer was present to
answer questions of Council.
PUBLIC HEARING: No comments were made during the public heating.
Motion was made to approve Ordinance No. 480-276, 2na reading.
Motion: Edmondson
Second: Martin
Ayes: Edmondson, Martin, Fawks, Kendall, Evans, Staey
Nays: None
Approved: 6-0 vote
Agenda Item #7-C, Ordinance No. 4809-277, 2ne reading (ZA 98-033)
Ordinance No. 480-277, 2nd reading, (ZA 98-033), Rezoning and Site plan for White's
Chapel United Methodist Church on property legally described as Tracts 5G, 5Gl, and
5H, situated in the O.W. Knight Survey, Abstract No. 899, and being approximately
10.875 acres, and a Site Plan on property legally described as Tracts 5G, 5Gl, and 5H,
situated in the O.W. Knight Survey, Abstract No. 899, and Lot 1, Block A, White's
Chapel United Methodist Church Addition, an addition in the City of Southlake, Tarrant
County, Texas, according to the plat recorded in Volume 388-204, Page 12, Plat Records,
Tarrant County, Texas, and being a total of approximately 15.53 acres. Current zoning is
"AG" Agricultural District and "CS" Community Service District. Applicant: Tie
Davis-J. Murray Smith, Architects. Owner: White's Chapel United Methodist Church.
Karen Gandy, Zoning Administrator, commented that seventeen (17) notices were sent to
property owners within the 200' notification area and one (1) written response has been
received from Dr. Greg Wright (Gcsw, Ltd.) 200 East Southlake Boulevard, Suite 30,
Southlake, Texas, in favor of.
The applicant was present and stated there are no changes since the first reading.
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve Ordinance No. 480-277, 2nd reading, subject to the Site Plan
Review Summary No. 2, dated May 15, 1998; with the same motion that was approved
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 9
during the first reading, which is: amending item g4 (sidewalk) allowing the location to
be determined by staff; allowing items #5a-#5d as shown and deleting item #16
(articulation); allowing that the sidewalk be constructed at a time not later than when the
rest of the adjacent sidewalk is in place.
Motion: Fawks
Second: Evans
Ayes: Fawks, Evans, Kendall, Martin, Edmonds#n, Stacy
Nays: None
Approved: 6-0 vote
Agenda Item #7-D, Ordinance No. 480-278, 2~d reading (ZA 98-034)
Ordinance No. 480-278, 2nd reading (ZA 98-034), Rezoning on property legally described
as approximately 12.573 acres situated in the Thomas Beedy Survey, Abstract No. 72,
and being Tract 2A3. Current zoning is "AG" Agricultural District with a requested
zoning of "SF-1A" Single Family Residential District. Applicant: Kingdom Park
Developments, L.L.C. Owner: Ruby L. Hill.
Karen Gandy, Zoning Administrator, did not make a formal presentation during this
meeting as there were no changes from the first reading of the ordinance.
John MacFarlane, the new owner of the property, was present to answer questions of
Council.
PUBLIC HEARING: No comments were made during the public heating.
Motion was made to approve Ordinance No. 480-278, 2nd reading.
Motion: Martin
Second: Edmondson
Ayes: Martin, Edmonds#n, Evans, Fawks, Kendall, Stacy
Nays: None
Approved: 6-0 vote
Agenda Item 07-E, Ordinance No. 480-279, 2aa reading (ZA 98-035)
Ordinance No. 480-279, 2nd reading (ZA 98-035), Rezoning on property legally described
as Lot 1, T. Beedy No. 72 Addition, an addition to the City of Southlake, Tarrant County,
Texas, according to the plat recorded in Cabinet A, Slide 3584, Plat Records, Tarrant
County, Texas, and being approximately 9.79 acres. Current zoning is "RE" Residential
Estate District with a requested zoning of "SF-1A" Single Family Residential District.
Applicant: Kingdom Park Developments, L.L.C. Owner: Lee Fahrenbmok.
The Zoning Administrator did not make a formal presentation as no changes were made
fi.om the first reading of the ordinance.
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 10
John MacFarlane, the new owner, was present for the meeting to answer questions of the
Council.
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve Ordinance No. 480-279, 2nd reading.
Motion: Fawks
Second: Evans
Ayes: Fawks, Evans, Kendall, Martin, Edmondson, Stacy
Nays: None
Approved: 6-0 vote
Agenda Item #8-A~ ZA 98-036, Preliminary Plat of Longwood Addition, Submitted
as Coventry Park Addition
ZA 98-036, Preliminary Plat of Longwood Addition, submitted as Coventry Park
Addition, on property legally described as being tract 2A3 situated in the Thomas Beedy
Survey, Abstract No. 72; Lot 1, T. Beedy No. 72 Addition, an addition to the City of
Southake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide
3584, Plat Records, Tarrant County, Texas; and Lots 2 and 3, T. Beedy No. 72 Addition,
an addition to the City of Southlake, Tarrant County, Texas, according to the plat
recorded in Cabinet A, Slide 3775, Plat Records, Tarrant County, Texas, and being a total
of approximately 32.1701 acres. Current zoning is "AG" Agricultural District, "SF-1A"
Single Family Residential District and "RE" Residential Estate District. Applicant:
Kingdom Park Developments, L.L.C. Owners: Ruby L. Hill, Carleo A. Capili, M.D. and
Lee Fahrenbrook.
Karen Gandy, Zoning Administrator, stated twenty (20) notices were sent to property
owners within the 200' notification area and six (6) responses have been received from the
following: Sharon and Yves Meyer, 1925 North Peytonville Avenue, Southlake, opposed;
Mike and Vicki Dumont, 598 Garden Court, Southlake, opposed; James and Catherine
Lancaster, 600 Garden Court, Southlake, in favor; Dale Clark, 16250 Dallas North
Parkway, Dallas, undecide& Paul Sullivan, 1900 North Peytonville Avenue, Southlake, in
favor; and Russell and Lana Holley, 692 Garden Court, Southlake, undecided.
Ms. Gandy stated four (4) responses have been received from outside the 200'
notification area and those comments are included in the Case ZA 98-036 files. Ms.
Gandy noted this item came out of the Planning and Zoning Commission meeting
without a recommendation.
The following options were presented regarding the easement:
· Option A- 70' easement; which means less confusion to the homeowners.
common access easement driveway with access to two lots.
· Option B- standard 50' right-of-way.
It is a
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 11
~-
· Option C- (presented tonight) 60' right-of-way and addresses the staff comment
about the dog leg.
Dr. Meyer stated the common access easement between Lots 10 and 11 would meet their
needs as they cannot see dividing their property.
Mr. MacFarlane stated he would pave the right-of-way like Coventry and will have a
final drainage plan completed by the final plat stage.
PUBLIC COMMENT:
Carolyn Havens, 1303 Wakefield Court, Southlake. Ms. Havens stated one cul-de-sac in
Coventry has been a nightmare for them. She has been there three years and it is a very
difficult situation when trash tracks and other vehicles try to get into the cul-de-sac; there
is no place for people to park.
Councilmember Scott Martin commented these lots in this addition are 31% larger than
in Coventry and the City Council doesn't discuss the size of homes in their decisions.
Motion was made to approve ZA 98-036, Preliminary Plat for Longwood Addition,
pursuant to the Plat Review Summary No. 3 dated May 29, 1998; acknowledging the
applicant's willingness to remove the drainage easement west of the north-south section
of Leeds Drive if not required by the drainage plan; accepting the common access
easement as described in the Kingdom Park Development L.L.C. letter dated June 2,
1998; accepting the revised geometry within Block 2 off the double cul-de-sacs; waving
the 40' building set back as referred to in Item g2b; allowing the proposal as shown for
the 30' building line along Leeds Drive for the back~to-back lots gl,g5,g6,#10, and gl 1
of Block 2; allowing Option C for the cul-de-sacs.
Motion: Martin
Second: Evans
Ayes: Martin, Evans, Fawks, Edmondson, Kendall, Stacy
Nays: None
Approved: 6-0 vote
Agenda Item g%F, ZA 98-042, Revised Site Plan for Dynamic Travel.
ZA 98-042, Revised Site Plan for Dynamic Travel, on property legally described as Lot
1, Block 1, Perry/Allen Addition, an addition to the City of Southake, Tarrant County,
Texas, according to the plat recorded in Cabinet A, Slide 3382, Plat Records, Tarrant
County, Texas, and being approximately 0.7688 acres. Current zoning is "C-3" General
Commercial District. Owner and Applicant: COZ L.L.C.
Karen Gandy, Zoning Administrator, stated eight (8) notices were sent to property
owners within the 200' and one (1) written response has been received from: Gary Price
(Liberty Bank) 2438 East Southlake Boulevard, Southlake, in favor of
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 12
Councilmember Edmondson asked Ms. Gandy why she determined this request
was an acceptable accessory building.
Ms. Gandy noted the purpose of this application is to add a 240 s.f. accessory
building to store lawn maintenance equipment and office records per Section 34.1
(c). of Ordinance No. 480.
Jim Cosgrove, landlord for Dynamic Travel, Southlake, stated the cleaner he keeps the
front yard of his building, the cleaner it stays. He stated he mows the property every
week and they also ship luggage all over the United States. They plan on using this
building for lawn equipment as well as storage. When asked, why he didn't allow for this
inside the building when he built, he stated, "the air conditioner cannot be on the outside
of this building, therefore, he had to place it inside the building and this took up a lot of
his space." Mr. Cosgrove stated he will landscape the building, and he will have no
gasoline inside the building.
PUBLIC HEARING: The public heating resulted with no comments from the audience.
Motion was made to approve ZA 98-042, pursuant to the Site Plan Review Summary No.
2, dated May 29, 1998, accepting the plan submitted this evening.
Motion: Martin
Second: Evans
Ayes: Martin, Evans, Fawks, Kendall, Edmondson, Stacy
Nays: None
Approved: 6-0 vote
Agenda Item #7-G, Resolution No. 9849 (ZA 98-043) SUP for Wal-Mart
Resolution No. 98-49, (ZA 98-043), Specific Use Permit for outside storage of plants or
other greenery as part of a retail operation per Zoning Ordinance No. 480, Section 45.1
(29) on property legally described as Lot 2, Block 1, Farrar Addition, an addition to the
City of Southlake, Tarrant County, Texas according to the plat recorded in Cabinet A,
Slide 1975, Plat Records, Tarrant County, Texas, and being approximately 23.003 acres
of land. Current zoning is "C-3" General Commercial District. Owner and Applicant:
Wal-Mart Stores, Inc.
Karen Gandy, Zoning Administrator, stated due to the limited scope of this request and
the fact that no changes have been made to the previously approved concept/site plan, no
new review letter was generated. In granting a specific use permit for this activity, the
City Council is authorized to set out specialized buffering, screening, design and signage
requirements to ensure that the outdoor storage, display and sale is totally compatible
with the specific site and all surrounding land uses. This application requests to exceed
the allowed area of outdoor sales permitted in Section 38.3 (a) of the ordinance. This
provision states that businesses may "display for sale merchandise items traditionally
marketed through outside storage not to exceed five (5) percent of the floor area of the
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 13
business." Wal-Mart is currently utilizing the allowed 5% (6,500 s.f.) of the building
floor area (130,000 s.f.) which includes the existing open air garden area enclosed by the
wrought iron fence (3,729 s.f.) and the screened area in the parking lot (2,771 s.f.).
The SLIP permit request before the Council is for an additional 7,000 square feet which
reflects an additional 5.38% of building floor area. Much of the area intended for
approval with this SUP request is currently being used for outdoor sales.
PUBLIC HEARING:
Pattie Minder, 223 Eastwood Drive, Southlake. Ms. Minder stated she wants this SUP
denied! She noted the trailers in the back of the building and showed three (3)
photographs of the cans, trash, and papers all over the area. She noted the corral is
falling down around the outside storage of plants and baskets. Ms. Minder stated as a
SPIN representative of this area, she wants the SUP denied until the owners pick up the
trash and try to be a good neighbor.
Mayor Stacy stated he would like for Councilmembers to meet with Mr. Carter (manager)
and encourage him to do something to improve the appearance of the store.
It was noted the applicant was not present for the meeting, therefore, motion was made to
table Resolution No. 98-49 (ZA 98-043), time certa'm June 16, 1998 City Council
meeting, continuing the public hearing at that time.
Motion: Fawks
Second: Evans
Ayes: Fawks, Evans, Kendall, Martin, Edmondson, Stacy
Nays: None
Approved: 6-0 vote (to table)
Agenda Item #7-H, ZA 98-044, Site Plan for the Roomstore
ZA 98-044, Site Plan for the Roomstore, on property legally described as being Lot 1,
Block 2, Village Center, Phase 2, an addition to the City of Southlake, Tarrant County,
Texas, according to the plat recorded in Cabinet A, Slides 3095 and 3096, Plat Records,
Tarrant County, Texas, and being approximately 2.27 acres. Current zoning is "C-3"
General Commemial District. Applicant: The Boerder-Snyder Group, Inc. Owner: The
Roomstore.
Karen Gandy, Zoning Administrator, commented that seven (7) notices were sent to
property owners within the 200' notification area and no written responses have been
received. Ms. Gandy stated the applicant has met all requirements listed in Site Plan
Review Summary No. 1, dated May 15, 1998 with the exception of those in Site Plan
Review Summary No. 2, dated May 29, 1998.
Tom James, builder for the Roomstore, was present and noted they did make all the
changes as requested by the City Council at the previous meeting.
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 14
PUBLIC HEARING:
Pattie Minder, 223 Eastwood Drive, Southlake. Ms. Minder stated she wants the minutes
to reflect that the building will match the rest of the center. She had questions about the
sidewalk on the front of the building.
Motion was made to approve ZA 98-044, Site Plan for the Roomstore, pursuant to the
Site Plan Review Summary No. 2 dated May 29, 1998; requiring a 6' meandering
sidewalk along their side of F.M. 1709; accepting the applicant's agreement to work with
the Petsmart store to allow him to construct the 4' sidewalk shown on the north side of
this building on the north side of the drive adjacent to Petsmart; also, acknowledging the
applicant's agreement to use shoe-box type down lights to light his parking lots for
security purposes in lieu of flood lamps as shown on the documents; and, applicant's
agreement to use a beige stucco building material typical of the center.
Motion: Martin
Second: Evans
Ayes: Martin, Evans, Edmondson, Fawks, Kendall, Stacy
Nays: None
Approved: 6-0 vote
Agenda Item #7-I, Site Plan for Safeco Office Building
ZA 98-037, Site Plan for Safeco Office Building, on property legally described as a part
of Lot 4R, Block 6, Southridge Lakes, Phase C-l, an addition to the City of Southlake,
Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 3774, Plat
Records, Tarrant County, Texas, and being approximately 1.229 acres. Current zoning is
"C-3" General Commercial District. Applicant: Safeco Land Title. Owner: Southridge
Center, P.C.
Karen Gandy, Zoning Administrator, commented that four (4) notices were sent to
property owners within the 200' notification area and no written responses have been
received. Ms. Gandy commented that the Planning and Zoning Commission approved
this item (6-0) at their May 21, 1998 meeting, subject to the Site Plan Review Summary
No. 1 dated May 15, 1998; deleting Items #la (driveway spacing) and #1d (stacking
depth).
David McMahan, 1335 Hidden Glen, Southlake, representing Safeco. Mr. McMahan
stated he is requesting approval of the Site Plan for Safeco Office Building, deleting Item
#la, #Id, as recommended by the Planning and Zoning Commission, and now, #lc. Mr.
McMahan stated he plans to use a standing seam metal roof, the color and design has not
been determined at this time. He does know it will not be silver, but possibly a dark gray
and they will use stone veneer on the building, but it has not been determined at this time.
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 15
PUBLIC HEARING: No comments were made during the public hearing.
Councilmember Kendall stated she has a problem with a standing seam metal roof, but is
happy with this use for "C-3" zoning.
Couneilmember Scott Martin stated he noticed on the breakdown of the property that
they showed a certain mount of retail space here as well as office. The plan shows
24,000 s.q. of retail space. Mr. Martin asked if they have a tenant for this retail space.
McMahan noted he did not.
Motion was made to approve ZA 98-037, subject to the Site Plan Review Summary No.
1 dated May 19,1 998; deleting Items #la, #lb, and allowing as presented, item #lc.
Motion: Fawks
Second: Martin
Ayes: Fawks, Martin, Evans, Kendall, Edmondson, Stacy
Nays: None
Approved: 6-0 vote
Council adjourned for recess at 9:45 p.m.
Council returned to open session at 10:00 p.m.
Agenda Item #8-B~ Ordinance No. 480-280, 1st reading (ZA 98-040)
Ordinance No. 480-280, 1st reading (ZA 98-040), Rezoning and Concept Plan for Pine
Meadow Estates, on property legally described as being approx'unately 8.404 acres
situated in the Samuel Freeman Survey, Abstract No. 525, and being Tract 5Al. Current
zoning is "AG" Agricultural District with a requested zoning of "SF~20A" Single Family
Residential District. Applicant: K.S.L. Ltd. Owner: Virginia L. Yeargain.
Karen Gandy, Zoning Administrator, commented that fourteen (14) notices were sent to
property owners within the 200' notification area and two (2) responses have been
received from the following: Hazel Miller, 5213 McQuade Street, Fort Worth, in favor
of; Moly Stegall, 890 North Kimball Avenue, Southlake, opposed.
Staff noted the only issue related to this application appears to be the desire of adjacent
land ownem to be provided the 30,000 square foot lot area protection. Section 8.01.G of
the Subdivision Ordinance only requires that 30,000 square foot lots be provided next to
"platted" lots with SF1 or RE zoning. All of the tracts east of this property are unplatted
so the requirement did not apply. The Planning and Zoning Commission recommended
approval with a 6-0 vote with a modification to the setback requirement and accepting the
applicant's agreement regarding fencing.
Councilmember Debra Edmondson stated she has an issue with the 30,000 sq.fL lots
against the one acre lots. A density issue.
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 16
Motion was made to approve Ordinance No. 480-280, 1st reading, subject to the Concept
Plan Review Summary No. 2, dated May 29, 1998; allowing a 25' set-back along
Kimball Avenue.
Motion: Evans
Second: Fawks
Ayes: Evans, Fawks, Stacy
Nays; Kendall, Martin, Edmondson
Motion failed--
Motion was made to table Ordinance No. 480-280, 1st reading, time certain June 16,
1998.
Motion:
Second:
Ayes:
Nays:
Martin
Evans
Martin, Evans, Edmondson, Fawks, Kendall, Stacy
None
Approved: 6-0 vote (to table)
Motion was made to remove Ordinance No. 480-280 fi.om tabling.
Motion: Fawks
Second: Evans
Ayes: Fawks, Kendall, Martin, Edmondson, Evans, Stacy
Nays: None
Approved: 6-0 vote (to remove from tabling)
Motion was made to approve Ordinance No. 480-280, 1st, for zoning only, to SF-20A;
instructing the applicant to look at the possibility of removing one lot and changing some
of the lot lines to provide larger lots at the rear of the cul-de-sac; subject to the Concept
Plan Review Summary No. 2, dated May 29, 1998; including a 25' building line.
Motion: Fawks
Second: Evans
Ayes: Fawks, Evans, Edmondson, Kendall, Stacy
Nays: Martin
Approved: 5-1 vote
Agenda Item #8-C, ZA 98-041, Preliminary Plat of Pine Meadow Estates
ZA 98-041, Preliminary Plat of Pine Meadow Estates, on property legally described as
being approximately 8.404 acres situated in the Samuel Freeman Survey, Abstract No.
525, and being Tract 5Al. This plat proposes 14 residential lots. Current zoning is
"AG" Agricultiral District. Applicant: K.S.L., Ltd. Owner: Virignia L. Yeargain.
At the request of the applicant, Art Clayton, motion was made to table ZA 98-041, time
certain June 16, 1998.
Motion: Fawks
Second: Evans
Ayes: Fawks, Evans, Kendall, Martin, Edmondson, Stacy
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 17
Nays: None
Approved: 6-0 vote (to table)
Agenda Item #8-D, Ordinance No. 480-281, 1st reading (ZA 98-045)
Ordinance No. 480-281, 1st reading (ZA 98-045), Rezoning and Concept Plan for The
Woods, on property legally described as The Woods, an addition to the City of
Southlake, Tarrant County, according to the plat recorded in Cabinet A, Slide 3432, Plat
Records, Tarrant County, Texas, and being approximately 17.083 acres. Current zoning
is "SF-1A" Single Family Residential District. Applicant: Fred Joyce-Mary Myers
Enterprises, Inc. Owner: V.T. Cross.
Karen Gandy, Zoning Administrator, stated twenty-two (22) notices were sent to property
owners within the 200' notification area and one (1) written response has been received
from: B.H. Drake, 8220 Davis Boulevard, Fort Worth, in favor of.
Ms. Gandy reported that the Planning and Zoning Commission approved ZA 98-045, on
May 21, 1998 (6-0) subject to the Concept Plan Review Summary No. 1, dated May 15,
1998, correcting the error on Lot 1, Block 2, acreage to be shown as 30,000 s.f.; and
adjusting the common lot line of Lots 5 & 6, Block 2, to be common with the comer of
Lots 17 & 18 of Vista Trails.
Councilmember Fawks asked if this property was designed as medium density residential
on the land use plan? Ms. Gandy stated it was.
Fred Joyce, applicant and president of Fred Joyce-Mary Myers Enterprises, Inc., 455
Randol Mill Road, Southlake. Mr. Joyce stated he has lived on Randol Mill Road since
1981. He stated they found The Woods property which had been owned by a man who
zoned it and platted it into larger lots, but failed to close on it. They determined the only
way they could make it work is to ask for the "SF-20" zoning. When they contracted the
property, the sale was contingent upon rezoning and platting it for this use. "SF-20"
zoning is in keeping with the Master Plan for this area. It was shown on the zoning map
as "SF-20"prior to the current one. "SF-20" zoning allows for 1.8 units per acre,
whereas the 27 lot plat calculates to 1.58 units per acre, which is under the 1.8 units per
acre. They have met the curvilinear street requirements as they understand them and
provided the 30,000 s.f. lots along the southwest portion of the property and 20,000 s.f.
minimum lots fits in well with Vista Country and Windsor Forest which is across the
street. They are in the Keller CISD and have no problems with the staffreview summary.
Councilmember Gary Fawks stated he is curious, why would Mr. Joyce say he cannot
make the plan work when Council spent time tonight on a one acre development. Mr.
Joyce replied, "Because this property is in the Keller ISD and because the property is
backed up to 20,000 s.f. lots and mobile homes, and it is on the comer of a busy road."
Mr. Joyce stated the lots in Myers Meadows are smaller with 4,000 s.f. homes on them.
He stated he feels the houses built on this property will be in the price range of upper
$2O0,000.
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 18
Motion was made to approve Ordinance No. 480-281, subject to the Concept Plan
Review Summary No. 2, dated May 29, 1998.
Motion: Fawks
Second: Evans
Ayes: Fawks, Evans, Kendall, Stacy
Nays: Martin, Edmondson
Approved: 4-2 vote
Agenda Item #8-E, ZA 98-046, Revised Preliminary Plat for The Woods
ZA 98-046, Revised Preliminary Plat of The Woods, on property legally described as The
Woods, an addition to the City of Southlake, Tarrant County, Texas, according to the plat
recorded in Cabinet A, Slide 3432, Plat Records, Tarrant County, Texas, and being
approximately 17.083 acres. This plat proposed 27 residential lots. Current zoning is
"SF-1A" Single Family Residential District. Applicant: Fred Joyce-Mary Myers
Enterprises, Inc. Owner: V.T. Cross.
Karen Gandy, Zoning Administrator, stated twenty-two (22) notices were sent to property
owners within the 200' notification area and two (2) responses have been received, fi.om:
}Panda Stutsman, 2112 Cumberland Trail, Southlake, opposed; and, J.M. Drake, 8220
Davis Boulevard, Fort Worth, in favor of
Bob Whitehead, Director of Public Works, stated on the previous plat the drainage on this
property was not in place, but with using the C.D.B.G. funds, the drainage issue is
addressed. Mr. Joyce stated they have been working with staff to resolve the drainage
problems. He stated they have no problems with the staff review comments regarding a
10' easement on the front of the property.
Mr. Joyee asked Council for the option to work around the trees within the 10' front
easement in order to salvage the trees.
Motion was made to approve ZA 98-046, Revised Preliminary Plat of The Woods,
subject to the Plat Review Summary No. 1, dated May 29, 1998.
Motion: Fawks
Second: Evans
Ayes: Fawks, Evans, Kendall, Stacy
Nays: Edmondson, Martin
Approved: 4-2 vote
Agenda Item #10-A, Setting Priorities for County Participation of Road Projects
Curtis Hawk, City Manager, led the discussion regarding setting priorities for County
participation of road projects. He stated Mayor Stacy received a request from Glen
Whitley, County Commissioner, Precinct 3, stating the past year, Precinct 3 has been
very busy with work on various county road projects, as well as providing assistance to
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 19
many cities located in precinct. He asked for a priority list fxom Southlake so that they
can consider it along with others they receive.
Bob Whitehead, Director of Public Works, stated the list of roadways that the city
would like assistance from Tarrant County to reconstruct for next year include:
Priority Roadway Limit Description Number of Lanes Length
Union Church & From F.M. 1938 to Pearson 2 lanes, 3 at the 7,800 ft.
S. Pearson Lane & from Union Church to 1709 intersections
2 N. Peytonville From Raven Band to W. Dove 2 lanes, 3 at the 6,300 ft.
Dove Intersection
3 N. Pearson From F.M. 1709 to Florence 2 lanes, 3 at the 5,300 ft.
F.M. 1709 Inter-
section
4 N. Kimball Ave. From SH 114 to Dove St. 2 lanes, 3 at the 6,000 ft.
(City of Grapevine will contribute intersection
for their halo
5 S. Kimball Ave. From F.M. 1709 to Crooked Lane 2 lanes, 3 at the 3,150 ft.
intersections
Union Church and Pearson Lane are border arterials with the City of Keller,
however, the street and ROW are in Southlake Corporate Limits. Keller I.S.D. is
planning to build a new school in Southlake, just north of Union Church.
· North Pearson is a border arterial with the City of Keller.
A portion of North Kimball Avenue is adjacent to Grapevine. Grapevine is
interested in improvements on North Kimball Avenue as a great majority of the
traffic is generated by Grapevine.
Motion was made to direct the City staff to forward the priority list to Commissioner
Whitley, as presented in the May 29,1 998, memorandum from Bob Whitehead, Director
of Public Works (as shown above).
Motion: Martin
Second: Kendall
Ayes: Martin, Kendall, Edmondson, Evans, Fawks, Stacy
Nays: None
Approved: 6-0 vote
Agenda Item #11-A, Discussion: Status Report on Project Management
Coordination and Review of Southlake Town Square and Town Hall
Curtis Hawk, City Manager, led the discussion regarding the status report on project
management coordination and review of Southlake Town Square and Town Hall. He
stated that currently the City has two "teams" assigned to work in some capacity on the
development; an infrastructure construction team and a Town Hall team. Ron Harper is
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 20
the lead on both teams. On the infrastructure team, in addition to Ron, there is Darwin
Cheatham, Public Works Construction Inspector, and Jeff Phillips, Building Inspector,
both of whom will devote most of their time to this project for probably the next 2-3
years, depending upon how quickly the project builds out. A Plans Examiner will be
added to the project in the near future. The infrastructure team is concentrating on the
public infi'astructure, i.e., water, sewer, streets and drainage, as well as the inspections for
the private facilities including site development and buildings. This team is housed on-
site in one of the construction trailers. The Town Hall team at this time also includes
Darcey Imm, Assistant to the City Manager, working with the issues of space utilization,
intergovernmental issues, and the TIF.
The Town Square project is not too different than the 175-acre Grapevine Mills project in
the City of Grapevine. The Town Square Development is unlike any other development
that has been done in Southake. Given the importance, the City does not want to do
anything to slow it down, but the City will also strive to maintain appropriate controls.
Mr. Hawk said, "One area we need to resolve is where to draw the line between going
forth with "insignificant" changes necessitated by some unforeseen existencey, and going
back through "the process" if the change is more than insignificant. Part of what must be
taken into account is just what constitutes or differentiates between significant and
insignificant changes. Obviously, some things are easy to call, some not so easy".
Ron Harper informed the City Council on the changes that have been made to date and
answered questions of City Councilmembers.
During this agenda item, the City Council requested the following regarding the project:
At each City Council meeting, during the City Manager's Report, the City Council
would like to have an update of the issues/changes on the project.
Changes to envelope's have to come back to the City Council for direction.
City Council has requested that reports be available to the citizens on a regular basis
with updates as take place.
Councilmember Ronnie Kendall asked the City Manager for a list of all the citizens who
served on the City Hall Committee.
Agenda Item #1 l-B, Discussion: Pro,iect Prioritization
Greg Last, Director of Community Development, stated, "Over the past couple of years
staff has been utilizing a "Project Prioritization" exercise to help staff work in accordance
with the priorities of Council. This process has provided a clear direction to staff as to
the Council's desires and has greatly aided in the productivity of staff due to our ability to
focus on the higher priorities." According to Last, it is again time to confn'm the desires
and direction of City Council as it pertains to the projects to be undertaken by staff. He
presented to Council, for the benefit of the newly elected Councilmembers, a description
of the process being used. He asked that Councilmembers look at the information and
rank their priorities, returning the information to his office by Friday, June 5, 1998 so that
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 21
they can be ranked and discussed by the Council at the June Retreat. A copy of the
information presented is hereby attached to the minutes of this meeting.
Agenda Item #12, Adjournment
The meeting was adjourned by Mayor Rick Stacy at 12:50 a.m.
Sandra L. LeGrand
City Secretary
M:\WP-FILESXMINUTEShMin-cc-6-2-98.doc
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 2, 1998 PAGE 22
City of Southlake, Texas
MEMORANDUM
May 29, 1998
TO: Curtis E. Hawk, City Manager
FROM: Chris Carpenter, Senior Comprehensive Planner
SUBJECT: Authorize the Mayor to submit a letter to TxDOT committing to cover the
additional construction costs on Carroll Avenue bridge overpass at S.H. 114
in order to accommodate the recommendations of the Trail System Master
Plan
As you know, in order to implement the planned combination of on -road and off -road bike trails for the
new sections of S.H. 114 as detailed in the Trail System Master Plan, staff has been in contact with
TxDOT to establish the design criteria necessary to accomplish this (as well as the associated costs). The
following are pertinent issues related to these discussions concerning the design for the Carroll Avenue
overpass:
1. TxDOT will agree to provide a 10 -foot, two -way bike trail on one side of the road (east side),
designed to meet AASHTO standards. (See enclosed preliminary bridge section and typical bike
railing)
2. This trail increases the width of the planned overpass by approximately 5 feet, adding to the cost of
construction above standard costs in the range of approximately $150,000. This figure has been
expressed to be the highest possible estimate, and could be lower when detailed plans are drafted.
3. In order to maintain the proper schedule for this overpass construction, Sherry Williams of TxDOT
has indicated that she will need a commitment from the City within a week or so as to whether or not
the trail needs to be included on the bridge. After that, alterations to the plans run the risk of delaying
the final bridge design and, therefore, delaying construction.
4. Staff has also received a commitment from TxDOT that the city's share of funding for the overpass
will not be due until after October of 1999, placing this funding item as a FY 1999 -2000 expenditure.
5. Staff has been in contact with various representatives from NCTCOG staff concerning possible
Federal reimbursement programs. As of this date, President Clinton has yet to sign the transportation
funding bill (TEA -21) replacing ISTEA (which expired May 1, 1998), leaving many of the funding
mechanisms in limbo until then. After passage, expected this summer, staff would like to pursue a
meeting with Michael Morris, NCTCOG director of transportation, to solicit his feedback directly
concerning possible new funding sources.
Please place this item on the next Council agenda for consideration and authorization. Feel free to
contact me at extension 866 should you have any questions.
enc: Preliminary Carroll bridge cross - section
TxDOT typical bike railing
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i City of Southlake, Texas
MEMORANDUM
May 29, 1998
TO: Curtis E. Hawk, City Manager
FROM: Bob Whitehead, Director of Public Works
SUBJECT: Authorize the Mayor to Enter into a Professional Services Agreement with
Lee Engineering for the Design of FM 1709 Signal Timings and Capacity
Improvements
Background
The Technical Memorandum on FM 1709 Signal System Evaluation as prepared by Lee
Engineering was the basis for the May 7, 1998, Fort Worth District TxDOT Meeting. TxDOT
expressed a commitment to work with the city for making improvements along FM 1709.
However, they did need more information on the signal timing plan, a striping plan for the third
travel lanes, and preliminary plans for the dual left turn at Peytonville Avenue.
The attached professional services agreement with Lee Engineering proposes the following
services:
1. Task 1 - Signal Timing Plans
They will provide the data necessary for TxDOT to approve a timing plan at the
signalized intersections including the proposed signals at Shady Oaks Drive, Town
Square, and Commerce Street.
2. Task 2 - Restriping Plan
Lee Engineering will assess and identify the intersections for which right turn lanes need
to be installed prior to the restriping; assess the need for and develop schematic layouts
for a dual left turn at Peytonville Avenue; identify and develop schematic layouts for
existing curb radii that are inadequate for turning movements; then prepare a restriping
plan for the third lane.
3. Task 3 - Implementation
Lee Engineering, TxDOT, and city staff will then implement a "closed loop"
(computerized) signal system which will be operated by TxDOT to keep the signals
synchronized.
5C -1
L[EMORNADUM
CLRTIS E. HAWK
FM 1709 SIGNAL TIMINGS DESIGN
MAY 29, 1998
PAGE 2
All three tasks will involve continual communication between city, TxDOT, and Lee
Engineering to expedite the tasks as fast as possible. The plans will have to be approved by
TxDOT before implementaion will occur.
The estimated time frames for the various tasks are:
1. Task 1 - Signal Timing
TxDOT will have to approve the plan and then TxDOT will implement a manually timed
signal system by mid -June. The only question is if all of the present intersection controllers
are capable of being coordinated. If not, TxDOT will need to change the incompatible
controllers which will delay the implementaion schedule.
2. Task 2 - Restriping Plan
The preliminary plans for dual left turn at Peytonville Avenue, other intersection
improvement schematics, and restriping schematic are planned to be presented at the June
Retreat.
3. Task 3 - Implementation
a) The "closed loop" signal synchronization system will depend on TxDOT and city
funding. The city has allotted funds for this under the Capital Improvement Projects
Budget. Staff will work with TxDOT for the additional funding.
b) The restriping of FM 1709 will depend upon city funds to build the necessary intersection
improvements and TxDOT maintenance funds for the actual restriping.
The cost of the proposal totals $20,100. Lee Engineering is not certain of the cost of Task 3 that
is provided on page 3 of the proposal because of TxDOT's schedule. Should the cost exceed
$2,000, Lee Engineering will request approval to continue. Task 3 includes assisting the city and
TxDOT with implementation of the plans.
Recommendation
Staff recommends Council authorize the Mayor to enter into professional services agreement
with Lee Engineering for the design of FM 1709 signal timing and capacity improvements.
Please place this item on the June 2, 1998, Regular City Council Agenda for City Council review
and ideration
i/7 -,"41 L
BW/ls
Attachment: Proposed Agreement
5C-2
7 , , 5323 SPRING VALLEY ROAD
SUIT= 230
1 DALLAS, TEXAS 75240
972.701 -9663 FAX 972. -9669
1
L'cc; incinEEi1nc
May 15, 1998
Mr. Bob Whitehead, P.E.
City of Southlake
1725 E. Southlake Boulevard
Southlake, Texas 76092
Re: FM 1709 Signal Timings and Capacity Improvements
Dear Mr. Whitehead:
Lee Engineering is pleased to submit this agreement to perform traffic engineering services for the
City of Southlake. The anticipated products of the effort will include signal timing plans for FM
1709, assistance with implementation of signal system hardware components, and a report and
illustration documenting the improvements required to add a third through lane to FM 1709. The
scope of services outlined below is proposed to complete the study.
Scope of Services
Task 1 - Signal Timing Plans
Lee Engineering will follow the work items below in developing and assisting with the
implementation of timing plans at the signalized intersections along FM 1709.
1.1 We will review signal system timing work previously completed for FM 1709.
1.2 We will confirm assumptions used in the previous study and gather additional data as
needed. At this time, the additional data will be limited to turning movement counts
at the intersection of FM 1709 at Peytonville and FM 1709 at the new Carroll High
School driveway east of Peytonville and 24 -hour traffic volume counts at two
locations on a Saturday.
1.3 We will modify inputs to the signal system timing model as required and develop
optimized timing plans for implementation. These timing plans will be for the
weekday AM, OFF, and PM peak hours. The 24 -hour count data will be used to
determine which, if any, of these timing plans should be used during the weekend.
These timing plans will be developed using existing count data collected in June of
1997.
1.4 Turning movement counts collected at Peytonville will be used to adjust timing plan
data for the Peytonville intersection for use during the school year.
5C -3
Mr. Whitehead
Page 2 of 4
1.5 We will add proposed signalized intersections at Shady Oaks, Town Center Street B,
and Commerce to the coordinated signal system and develop timing data for each.
1.6 We will provide timing data to TxDOT for their review. This data will include cycle
lengths, signal phasing, split times, and offsets as well as the times of day during
which each timing plan should be run.
1.7 We will modify timing plan data as required and resubmit to TxDOT for
implementation.
1.8 To establish a basis to judge the effectiveness of the optimized timing plans, we will
conduct travel time runs before new timing plans are implemented during the weekday
AN4 peak (6:30- 8:30am), OFF peak (10am -3pm), and PM peak (4:30- 6:30pm). We
will also conduct travel runs on a Saturday afternoon (1 -4pm).
1.9 We will assist TxDOT with implementation and fine tuning of the optimized timing
plans.
1.10 We will conduct travel time runs after new timing plans are implemented during the
weekday AM peak (6:30- 8:30am), OFF peak (10am -3pm), and PM peak (4:30-
6:30pm). We will also conduct travel runs on a Saturday afternoon (1 -4pm). The
results of the before and after travel time runs will be summarized in a report for your
use.
Task 2 - Restriping Plan for the Existing FM 1709 Shoulder
Lee Engineering will follow the work items below in identifying the improvements required to allow
the existing shoulder of FM 1709 to be used as a through lane. These improvements may include
modifications to existing curb radii, addition of turn lanes, and relocation of existing signal poles and
utilities. These improvements may be necessary to ensure the safety of turning vehicles and to allow
the third through lane to be fully utilized by through traffic.
2.1 Lee Engineering will obtain a reproducible aerial photo of the FM 1709 corridor at
a scale of 1" = 50'.
2.2 Using the turning movement data collected in previous studies, we will identify the
signalized intersections at which right turn lanes should be installed prior to restriping
the existing shoulder of FM 1709.
2.3 Using the turning movement count data collected at the Peytonville intersection, the
need for dual left turn lanes will be assessed. If dual left turn lanes are determined to
be appropriate, a schematic layout of the turn lanes will be presented on the aerial
photo and a document justifying the need for the turn lanes will be prepared.
2.4 Utilizing the aerial photo, we will identify existing curb radii that are inadequate for
turning movements from a through lane. At most locations, 30 feet will be the
minimum acceptable radius.
LEE EnclnEsinc
5C-4
Nit . Whitehead
Page. of4
2.5 We will develop a draft schematic layout for radii and turning lane improvements
along FM 1709 between Pearson Lane and SH 114. The draft schematic design will
be developed on blueprints of the aerial photos using colored drafting tape and will
illustrate turing lane additions and curb radii improvements.
2.6 Feasibility of the proposed improvements will be verified in the field. Utility
relocations (including signal poles, utility poles, and storm sewer inlets) required by
the proposed improvements will also be identified in the field.
2.7 We will present the draft schematic design with a description of the proposed
improvements to the city staff for review and comment.
2.8 We will finalize the description of improvements based on city staff comments. The
comments will also be incorporated into a final preliminary schematic design for the
restriping of FM 1709 between Pearson Lane and SH 114.
2.9 We will modify inputs to the signal system timing model as based on the
recommended changes to lane configurations along FM 1709 and evaluate the
optimized timing plans developed in Task 1. Adjustment to the optimized timing
plans made possible by the capacity enhancements will be documented for use by
TxDOT when the improvements have been completed.
Task 3 - FM 1709 Signal System Implementation
Lee Engineering will follow the work items below in assisting the City and TxDOT with the
implementation of a closed loop signal system for the signalized intersections along FM 1709. This
closed loop system will keep the signals synchronized and will allow the City of Southlake and/or
TxDOT to monitor the operation of the signals and implement changes as necessary from a remote
location.
3.1 We will discuss signal system options including communications, hardware and
software with TxDOT.
3.2 We will verify the feasibility of implementing the proposed system and identify the
components required to install a closed loop signal system on FM 1709. We will then
develop an engineers opinion of probable cost for the system.
3.3 We will assist TxDOT in identifying a contractor to install the closed loop system.
3.4 We will assist with the implementation of the system, including signal timing plans,
as required.
The three task described above will be treated as individual projects with distinct products. We
propose to complete tasks 1 and 2 for lump sum fees of $8,700 and $9,400 respectively. This fee for
task 2 includes approximately $2,155 for the custom aerial photography. Black and white prints of
the FM 1709 corridor photographs will be available for approximately $75.
LEE EnclnEalnc
5C -5
Mr. Whitehead
Page 4 of 4
Because of the uncertainty associated with the level of effort required to complete task 3, we propose
to complete this work on an hourly basis at our standard hourly rates included in the attached terms
and conditions. We will not exceed $2,000 for task 3 without your prior approval.
If you have any questions, please contact me at (972) 701 -9663. We appreciate the opportunity to
submit this agreement and look forward to working with you on this project. If any or all of this
agreement meets with your approval, please sign below and return a copy of this letter to me. Please
indicate which tasks we are authorized to proceed with. We have begun work on task 1 of this
project as per your verbal notice to proceed.
Sincerely, Accepted:
J t Z7 L
T. Short, P.E. Bob Whitehead Date
Office Manager Director of Public Works
City of Southlake
Enclosure: Terms and Conditions
LEE EncinEsinc
5C -6
Lee Engineering, Inc.
Terms and Conditions
March 09, 1998
Additional services as authorized by you will be performed at the following rates:
Principal $145.00 /per hour
Project Manager $1 10.00 /per hour
Project Engineer $90.00 /per hour
Sr. Engineering Designer $80.00 /per hour
Engineering Designer $68.00/per hour
CADD Technician $55.00 /per hour
Administrative Assistant $55.00 /per hour
Secretarial $45.00 /per hour
Highway travel $0.31 /mile
Meals, lodging, air fares, out -of- pocket costs
Reproduction $0.10 /copy
Aerial Photography Blimp $200 /hr.
TERMS AND CONDITIONS:
1. Invoices will be submitted monthly.
2. Invoices are due and payable when received.
3. Interest at the rate of 1.5% per month will be applied to invoices not paid within 30 days
of initial billing date.
4. We reserve the right to cease work on delinquent accounts.
5. Contracting party is responsible for paying all fees and expenses associated with all
activities related to an engagement. Credit will be given for payments received directly
from clients of the contracting party or from others.
6. The retainer fee will be credited against fee.
7. In addition to invoices rendered and interest thereon, contracting party agrees to pay any
and all legal fees and costs incurred in collecting overdue accounts.
8. Rates are subject to change annually. Work performed in subsequent years will be charged
at the adjusted rates.
9. Extra copies of reports will be billed at $10.00 per copy.
C. EUDORA STANDAR ( .WPD
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City of Southlake, Texas
MEMORANDUM
May 29, 1998
TO: Curtis E. Hawk, City Manager
FROM: Greg Last, Community Development Director
SUBJECT: Project Prioritization by City Council
Over the past couple of years we have been utilizing a "Project Prioritization" exercise to help staff
work in accordance with the priorities of Council. This process has provided clear direction to staff
as to the Council's desires and has greatly aided in the productivity of staff due to our ability to focus
on the higher priorities. The most recent Progress Report (dated January 29, 1998) is attached and
shows significant accomplishments since the last prioritization.
It is again time to confirm the desires and direction of City Council as it pertains to the projects to
be undertaken by staff. For the benefit of the newly elected Councilmembers and as a refresher, a
description of the process is as follows:
1. Determine Items to be Prioritized: This is the item before you presently. Staff generates
a list of items requiring review by City Council and many times another appointed body such
as the Planning and Zoning Commission or Park Board. We are forwarding this list to you
as well as the related Project Advocacy Forms (PAF) so that you can review the list to make
sure that no items that you are interested in have been overlooked. As well, you should look
at the PAF forms to ensure that the breadth of discussion regarding each item is to your
satisfaction. These forms will be the basis for each Councilmember to review as they
prioritize all items. Note that there is a blank PAF form at the end of the packet should an
entirely new item be desired. We will need any revisions returned to Lori Farwell by the end
of the day on Friday, June 5.
2. Distribute Revised Forms to Council for Ranking: Staff will revise the master list as well
as the PAF forms, add any new items that might be requested, and distribute to each
Councilmember the master list and backup forms. Each Director will also provide a list of
recommended priorities for the items within their department as another reference. We will
ask each Councilmember to rank all projects listed, e.g. if there are 50 projects there should
be 10 number l's, 10 number 2's, 10 number 3's, etc.
3. Calculation of Priorities: Staff will take the rankings provided by Council and rank all
items. A summary chart will be provided to Council at the June Retreat to confirm the
rankings.
L: \COMDEV\WP- FILES \PROJECTS \PRIORITY\CC -CEH4. WPD
City of Southlake, Texas
In summary the timing is as follows:
January 29 - Distribute draft Master Form and PAF forms to Council for review
June 5 - Council to return any recommended revisions to Lori Farwell (fax 488 -9370)
June 9 - Staff gives final forms to Council for ranking
June 12 - Rankings returned to Lori Farwell
June 18 - Finalized rankings placed in June Retreat Packets
June 25 or 26 - Discuss Rankings at June Retreat
We realize that the time frames for your review are tight but our goal is to have the City Council
rankings calculated prior to the June Retreat so we can include the final priorities in the June Retreat
packet and discuss at the retreat. We appreciate your cooperation in providing timely responses.
Feel free to contact any department director or the staff contact shown on the PAF form to discuss
an item or find out additional information. PLEASE RETURN ANY RECOMMENDED
REVISIONS TO THE MASTER LIST OR PAF FORMS TO LORI FARWELL BY FRIDAY,
JUNE 5. Her fax number is 817- 488 -9370.
GL /gl
enc. Progress Report dated January 29, 1998 from previous prioritization exercise
Council Prioritization Schedule Draft dated May 29, 1998
Project Advocacy Forms for each referenced item
Blank Project Advocacy Form (last page in packet)
L: \COMDEV\W P- FILES \PROJECTS \PRIORITY\CC -CEH4. WPD
c 8 -2
OLP
Progress Report: January 29, 1998 �� �m
FO R� R. ��
Priority COUNCIL PRIORITIZATION SCHEDULE - Approved M arch , 1997
Highest Lowest
1 2 3 4 5 Dept. Item / Score
4 CD „ _ 1 1.00
5 CD 1 1.00
4 1 PW Drainage Master Plan (Phase I 95%, Work Session Pen, 2 1.20
4 1 P r Franchise Utility Placement Ordinance (20 %) 2 1.20
3 1 PR f�, Mk", s; 54, ' ; , .1 . ' ` 4' , ' ' a ,. ,_ - a 3 1.25
4 2 CD ,41• `6' z ., dS !1' €e i w ; 1 •ii f tiiiI €�aS (..)a a) . .. ae z ,p ' a d¢ t 4 1.67
I P 3 2 1 PW Stre. Standards Ordinance (Ord. 217) ('. begin 1/20/98) 4 1.67
2 1 1 PR -,./EIt'w. # x�
ae 1a)' � , °) �t 5 1.75
..., ...a � H %i.zusHb4' � -
i 2 1 1 PS 800 MHZ stem (Pending towe site finalization) 5 1.75
2 1 1 , CMO Citywide Strat- tic Plan (50% 5 1.75
2 2 1 PW Utility Policies & tandar... Ord (Revise Ord. 170)(To Begin 1/20/98) 6 1.80
4 1 1 CD Zoning Ord. - Outsid- 'torage Issues (20% - Research Complete) 7 1.83
2 2 2 CD Amortization of Ce on- Conforming Uses (5 %) 8 2.00
2 2 2 PR/CD (• ak- fczi t 8 ' '` --"' �'' "k "" • , ' Lir° , ° {• �� �f 8 2.00
2 2 PR Mast .i f a • . • • tcen tennia ' .S , . . ' ' . € 4
� ,.N , „, ,, � k-
8 2.00
3 2 1 CD Lightin; Standards (75% if we ado. Plano -based ordinance) 8 2.00
3 1 1 1 CD Zo' g Ord. - Impervious Coverage (..'°0 - Attorney reviewing) 9 2.17
3 2 1 CD -' - i i ®1 ! � f :. %0 V)i 'S r'' 10 2.33
2 1 1 1 CD Zoning Ord. 480 -V (Misc. Revisions)(95% aw. ling WG input) 11 2.40
2 1 2 1 PR/ r 1 r, • E( ,, d Atfi ti i +f B f 12 2.50
2 1 1 • W Electrical Code Regional Update (Ord. No. 620) (to C. on 2 -3 -98) 12 2.50
2 1 2 1 PW Sign Ordinance Revisions (5 %) 12 2.50
2 1 1 PS Emergency Preparedness Plan (85 %) 12 2.50
3 1 2 CD Residential Adjacent Ord.(Nbhd Preserv.)(80% - Attorney reviewi : 12 2.50
2 2 1 PW Uniform Housing Code Update(Ordinance 214)(to CC on 2 -3 -98) 13 2.60
•
1 1 1 CD ; ie b i .o 5j ! -:'""':"-r""""77."'777"""1 i , , ' 4 2.67
2 1 1 1 PW Commercial Dumpster Ordinance (80 %) 14 2.67
1 1 2 1 PW Substandard Building Code (Ordinance 615)(to CC on 2 - - 98) 15 • .80
L: \COMDEV\WP- FILES \PROJECTS\PRIORITY\PRI- RNK3.WPD - 11(3-3 Progress Report - January 29, 1998 (4:16pm)
1 an
' riority COUNCIL PRIORITIZATION SCHEDULE - Approved March 18, 1997
Highest Lowest
Dept. Item Rank ore
1 2 3
1 2 PS Update Noise Control Ordinance No. 484 (20 %) lA 2.83
1 Ilium a _ CMO a i sm
8 6 .�J �9 f$P}f { � { d >s q ;�t3 ifJ � 3.00
1 2 1 CS Health and Sanitation Ordinance 17 3.00
1 3 1 CD Zoning Ordinance - Front Yard issues (10% Research complete) 18 3.50
2 2 1 P Septic Ordinance (30 %) 19 3.80
1 1 2 CMO Open Records Ordinance 20 4.25
4 PS 21 5.00
Legend: PW = Public Works, CD — Community Development, PR = Parks, CM* = City Manager's Office,
CS = City Secretary, P = Public Safety, HR = Human Resources G= Workgroup
Dept. I The Following Items Were Not Prio • ized by Council but Have Been ompleted based on Council's Direction I
CD
� I A �
CD � i),)§ a � 1 3 �^�1t ar " � . � � +Jf�� '����� ,:�
CD s)e s € 1 r,.;,3,- Pm '
� � 6 � �" 3 � � ��t�a tl� �
� . � s x 1 t� d DAL � �
CD rg,r �� �s "a� "gai#z�� "4� l =.s� Y ■`,,,, s ' #•� R ' �x.f a �s 3• s • • • s
PS /CM 8 ti 3� °�`' tih� t� �s �, (4,1
CM/HR s t. . . . t a a
y a �" ,� .v w 4
f - i € t ry p�9•' -.
CMO� G �1 * t stt nt',' i .� s k
, � �
CMO t e . a e a� ' t �s { et, tt t �t 4� �� t� A
HR
_ �}��� { � g �"'" �^- �': �.- ,,.m- •- ..�3^�
i. t I & t §� �� � E U' y ,4 , b
HR z i6q & �fa���
1-112 L1! „ 1 9 9 5 *$ L' ' 441111114 , 1S 6 f 19 tl .$ c✓ 3 a ' ri d y d � 1 • A� 744 - a '4r . x
HR .len enta o ftWt ' t t rTi
i`.*4 - e ..- tr , s,s, € _ _ E , �. � *�`� �, ' `4,
Dept. The Followin: tems Were Not Prioritized by Council but are in Progress based s Council's Direction
CD SOB- Sex . ally Oriented Business Regulations (Draft being prepared by FBT)
PR Bob J. es Park Ph. I Construction
PR B' entennial Park Expansion Ph. II Design
CMO Renovation of Eubanks House for Senior Center
L:\ COMDEV\ WP- FILES \PROJECTS\PRIORITY\PRI- RNKJ.WPD 1(6-Y Progress Report - January 29, 1998 (4:16pm)
COUNCIL PRIORITIZATION SCHEDULE - Draft: May 29, 1998 (4:29pm)
��► E U) - 1 - 1 4 S l-1 S Form
Dept Item Enc.
CD Zoning Ordinance - Address Outside Storage Issues Yes
CD Zoning Ordinance 480 -CC: (Residential Adjacency , Corridor revisions) (95% Yes
Complete)
CD City - Initiated Rezonings per the 1998 LUP Update Yes
CD Zoning Ordinance - Front Yard issues (Workgroup 10% complete) Yes
CD Zoning Ordinance - Reduce Residential PUD Min. Acreage Yes
CD Zoning Ordinance - Amendments to Parking Requirements Yes
CD Zoning Ordinance - S.O.B. Regulations Yes
CD Zoning Ordinance 480 -BB: (Impervious Coverage) Yes
CD Amortization of Certain Non - Conforming Uses Yes
CD Zoning Ordinance 480 -V - Misc. Clean-up Items Phase I (95 %) Yes
CD Zoning Ordinance - Special Events Permit & Procedures Yes
CD Zoning Ordinance - SUP for Commercial uses in Industrial Districts Yes
CD/PS Sign Ordinance Revisions (WG 75% complete) Yes
PW Septic Ordinance Yes
PW Street Standards Ordinance (Ord. 217) Yes
PW Utility Policies and Standards Ordinance (Revise Ord. No. 170) Yes
PW Drainage Master Plan Yes
PW Utility Placement Ordinance Yes
PW Storm Water Utility District Yes
PR Park Dedication Ordinance - Fee Justification Study Yes
PR Land Acquisition Plan for Ultimate Build -out of Park System Yes
PR Sidewalk / Trail Implementation Plan Yes
PR Trail System Master Plan Update Yes
Dept Legend: PW = Public Works, CD = Community Development, PR = Parks,
CMO = City Manager's Office, CS = City Secretary, PS = Public Safety, HR = Human Resources,
FI= Finance
L:\ COMDEV\ WP- F1LES \PROJECTS\PRIORITY\PRJ -MTX6 WPD
Ig
COUNCIL PRIORITIZATION SCHEDULE
Dept Item Form
Enc.
CMO Commercial Dumpster Ordinance No
CMO Citywide Strategic Plan No
CMO Smoking Ordinance No
CMO Open Records Ordinance No
PS Health and Sanitation Ordinance Yes
PS Lighting Standards / Street Light Standards (WG 60% complete) Yes
PS Update Noise Control Ordinance No. 484 Yes
Dept Legend: PW = Public Works, CD = Community Development, PR = Parks,
CMO = City Manager's Office, CS = City Secretary, PS = Public Safety, HR = Human Resources,
FI= Finance
L: \COMDEV\WP- FILES \pROJECIS\PRIORITY\PRI- MTX6.WPD 1 t
PROJECT ADVOCACY FORM
SHORT TITLE: Zoning Ordinance Revisions: Outside Storage and Screening Standards (10 %)
TYPE OF PROJECT: Scope: New , Minor Revision X , Major Revision
Type: Ordinance X , Master Plan Component , Project
Other:
REQUESTED BY: Karen Gandy. Zoning Administrator
STAFF CONTACT: Karen Gandy. Zoning Administrator. 481 -5581. ext. 743
DATE OF REQUEST: 10/23/96 DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Development standards for outside storage and screening are not compatible with the community's
vision.
2. Walls, fencing, hedges /plantings may not be adequate to totally screen the outside storage, parking
areas, etc.
List any potential considerations. (Do not define solution)
1. Consider differentiating between outside storage and outside display.
2. Consider increasing the height of walls or placement of more mature plantings in order to allow some
outside storage.
3. Establish a work group comprised of business representatives, city officials and staff to establish
regulations which balance the objectives of the community with the needs of businesses.
General Comments:
1. Zoning Administration and Code Enforcement Divisions are faced with outside storage issues on a
weekly basis. Current regulations are too subjective and need more definition in order to effectively
enforce the community's standards.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
1. N/A
L: \COMDEV\WP- FILES\ PROJECTS\ PRIORITY \PROD- REQ.FRM\STORAG02.WPD May 29, 1998 Page 1 of 1
� 16r1
PROJECT ADVOCACY FORM
SHORT TITLE: Zoning Ordinance No. 480-CC - Residential Adjacency Standards and
Corridor Overlay Zone Revisions (95% complete)
TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision X
Type: Ordinance , Master Plan Component , Project
Other:
REQUESTED BY: Pamela Muller. former Councilmember: Councilmembers Gary Fawks and
Scott Martin
STAFF CONTACT: Karen Gandy. Zoning Administrator. 481 -5581. ext. 743
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Need to address adjacency issues between single - family residential and non - residential uses.
2. Issues to address include lighting, noise, screening, pitched roofs, screening of HVAC
equipment.
List any potential considerations. (Do not define solution)
1. May wish to eliminate standing seam metal roofs. (Requested amendment from Debra
Edmondson and Gary Fawks)
2. May wish to limit the allowed percentage of synthetic stucco materials, such as EIFS -type
materials. (Requested amendment from Debra Edmondson and Gary Fawks)
General Comments: Greg Last and Karen Gandy feel that we could address the desired issues
by creating "residential adjacency standards" in each of the non - residential districts rather than
trying to create a new ordinance or new section in the zoning ordinance.
List any references to be reviewed (other cities, etc.) or any documents attached to this
request.
a. N/A
L: \COMDEV\WPFILES\ PROJECTS\ PRIOR ITY\PROJREQ.FRM\RES_ADI.DOC May 29, 1998 Page 1 of 1
it fiS
PROJECT ADVOCACY FORM
SHORT TITLE: City Initiated Rezonings
TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision
Type: Ordinance XX , Master Plan Component , Project
Other:
REQUESTED BY: City Council
STAFF CONTACT: Karen Gandy. Zoning Administrator.. 481-5581. ext. 743
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Potential for development to occur on tracts currently zoned more intensively than might be
desired.
•
2. Less control on already zoned tracts.
3.
List any potential considerations. (Do not define solution)
1. A list of zonings which do not conform to the 1998 LUP recommendations was included in the
data accumulated for the 1998 LUP update.
2.
3.
General Comments:
List any references to be reviewed (other cities, etc:) or any documents attached to this request.
a.
b.
c.
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PROJECT ADVOCACY FORM
SHORT TITLE: Zoning Ordinance Revisions: Correcting inconsistencies between
"Fro ntage." "Fr ont Yard," "Lot Frontage" (10% complete)
TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision X
Type: Ordinance , Master Plan Component . Project
Other:
REQUESTED BY: Karen Gandy. Zoning Administrator
STAFF CONTACT: Karen Gandy. Zoning Administrator. 481 -5581. ext. 743
DATE OF REQUEST: 10/23/96 DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Corner lots require front yard setback on each street frontage.
2. Ordinance requires "front" of the lot to be the lot line along the street which has the least
dimension.
3. Builders want the flexibility to choose which street to front.
4. These inconsistencies have caused addressing and permitting problems.
5. There are a growing number of "flag or panhandle lots" being submitted as infill properties are
being developed.
6. Better define where lot width is measured. (Staff's interpretation: measured at the minimum front
yard setback).
7. Establish a minimum lot width for non - residential lots.
List any potential considerations. (Do not define solution)
1. Consider adding a development regulation for "Side Yards Adjacent to Street" like PUD's have
in their regulations.
2. Establish minimum criteria for approval of flag lots (e.g., maximum number of lots, maximum
acreage, etc.).
3. Consider reducing the minimum lot width of cul -de -sac lots to 85' instead of the required 100'
for residential lots so that only the minimum required front setback is shown on the plat.
4. Revise yard definitions to better evaluate the appropriate setbacks, especially on irregularly -
shaped lots.
5. Determine whether adequate lot frontage is achieved by the lot abutting a public street or by
accessing a public street by means of a common access easement. If the lot does not have to
abut a public street, how are the required setbacks established...where are the front, side, and
rear yards of the lot?
General Comments:
List any references to be reviewed (other cities, etc.) or any documents attached to this
request. •
a. N/A
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Its'10
PROJECT ADVOCACY FORM
SHORT TITLE: Residential PUD - Reduction in Minimum Acreage Requirement (5 %)
TYPE OF PROJECT: Scope: New , Minor Revision X , Major Revision
Type: Ordinance X , Master Plan Component , Project
Other:
REQUESTED BY: Councilmembers Scott Martin. Gary Fawks. Pam Muller (Ex- councilmember)
STAFF CONTACT: Karen Gandy. Zoning Administrator. 481 -5581. ext. 743
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Infill properties (less than 50 -acres in size) have presented certain development challenges, such as
lotting configuration, access, street alignments, screening and buffering, etc.
2. Appears to be a need for flexibility in infill development.
List any potential considerations. (Do not define solution)
1. The amount of dedicated open space needs to be reviewed. Currently, the ordinance requires a
minimum of 10% for properties being developed residentially.
2.
General Comments:
Staff supports this concept; however, we recommend that the R -PUD not be reduced below 5 or 10 acres.
Currently, R -PUD's require a minimum of 50 acres.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a. Limited research has been completed.
b.
c.
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t (8 —t(
PROJECT ADVOCACY FORM
SHORT TITLE: Amendment to Parking Regulations in Zoning Ordinance (2 %)
TYPE OF PROJECT: Scope: New , Minor Revision X , Major Revision
Type: Ordinance X , Master Plan Component , Project
Other:
REQUESTED BY: Scott Martin. Councilmember
STAFF CONTACT: Karen Gandy. Zoning Administrator. 481 -5581. ext. 743
DATE OF REQUEST: April 21. 1998 DATE RECEIVED: April 21. 1998 BY: GL/KPG
Outline problem, concern or opportunity. (Do not define solution)
1. Reduce the minimum required parking for non - residential developments.
2. Conversely increase the landscaping areas required within parking "lots /areas".
3. Allow less impervious construction techniques for parking areas (not driveways or fire lanes).
List any potential considerations. (Do not define solution)
1.
2.
3.
General Comments:
1. Several local developers have indicated that the current ordinance provisions are in line with industry
demands.
2. The square footage of individual office space is being reduced; therefore, resulting in a greater number
of persons working within a building.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a. Limited research has been completed.
b.
L: \COMDEV\ WP-FILES \ PROJECTS\ PRIORITS (\PROJ- REQ.FRMIPARKING2.WPD May 29, 1998 Page 1 of 1
I( 6'1Z
•
PROJECT ADVOCACY FORM(
SHORT TITLE: Sexually- Oriented Businesses (Ordinance and Study) (75 %)
TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision X
Type: Ordinance X , Master Plan Component , Project
Other: Study to support the findings of the ordinance revision
REQUESTED BY: Karen Gandy. Zoning Administrator (following developer inquiries)
STAFF CONTACT: Karen Gandy. Zoning Administrator. 481 -5581. ext. 743
DATE OF REQUEST: 11/97 DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Current ordinance (No. 399) requires updating.
2. Study required as part of update.
3. Determine appropriate zoning districts for the various types of adult entertainment uses.
List any potential considerations. (Do not define solution)
1. Must be able to justify separation distances from churches and synagogues, public or private
elementary or secondary schools or day nurseries, park, residentially -zoned or used properties
2. Regulations must be based on health, safety, and general welfare concerns, not on moral issues.
General Comments:
1. I recommend that a Joint Executive Session for City Council and Planning and Zoning Commission
be held prior to any public meeting on this subject.
2. Moratorium currently in place until August 4, 199$.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a. Ordinances /studies from across U.S. under review: Amarillo, Austin, Beaumont, El Paso, Houston,
Indianapolis, Las Vegas, and Los Angeles.
b.
c.
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1t —13
PROJECT ADVOCACY FORM
SHORT TITLE: Zoning Ordinance No. 480-BB - Impervious Coverage Regulations (70 %)
TYPE OF PROJECT: Scope: New X , Minor Revision , Major Revision
Type: Ordinance X , Master Plan Component , Project
Other:
REQUESTED BY: Scott Martin/Bill Kemp /Gary Fawks/Debra Edmondson
CC X , P &Z X , ZBA X , PB _ , STAFF _ , Other:
STAFF CONTACT: Karen Gandy. Zoning Administrator. 481 - 5581. ext. 743
DATE OF REQUEST: 7/30/97 DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Run -off control / mitigation to lessen drainage impacts.
2. To lessen erosion of natural stream beds
3. Although the landscape ordinance sets minimum parameters for landscape areas, no current
regulations address overall total impervious coverage allowed.
List any potential considerations. (Do not define solution)
1. Will lessen financial demands to "concrete ovei" our natural stream beds.
2. Will help maintain our existing native trees through keeping their critical root zone open for
water & gas exchange.
3. The Committee attempted to be mindful the maximum building coverage allowed as we drafted
these proposed requirements, however the reality of the situation is that rarely if ever is the
maximum lot coverage ever achieved, therefore it may be very realistic to decrease the maximum
allowed impervious coverage in many districts.
General Comments:
Southlake citizens do not want to live amongst a "sea of parking" as is allowed in most other
communities.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a. Current draft being reviewed by new work group.
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1t€ —it(
PROJECT ADVOCACY FORM
SHORT TITLE: Amortization of Certain Uses
TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision
Type: Ordinance , Master Plan Component , Project
Other: Process for the Board of Adjustment
REQUESTED BY: City Council
STAFF CONTACT: Karen Gandy. Zoning Administrator. 481 - 5581. ext. 743
DATE OF REQUEST: 10/25/96 DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. The property at the northwest comer of Highland and SH 114
2. The pool chemical facility in East Haven Addition along Continental
List any potential considerations. (Do not define solution)
1. Will require budgeting professional services for a forensic accountant to evaluate the business records
of the affected companies.
2. Will require a great deal of the city attorney's time monitoring the Board of Adjustment proceedings.
General Comments: We have discussed the amortization of these uses in the past.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a.
b.
c.
L:\ COMDEV\ WP - FILES\ PROJECTS\ PRIORITY \PROJ- REO.FRM\AMORTIZ2.WPD May 29, 1998 Page 1 of 1
icg - �5
PROJECT ADVOCACY FORM
SHORT TITLE: Zoning Ordinance Revisions: Resurrect Ord. 480 -V (20+ clean -up items) (95 %)
TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision X
Type: Ordinance , Master Plan Component , Project
Other:
REQUESTED BY: Karen Gandy. Zoning Administrator
STAFF CONTACT: Karen Gandy. Zoning Administrator. 481 -5581. ext. 743
DATE OF REQUEST: 10/23/96 DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Clarify the variance language in the S- P- 1 /S -P -2 districts.
2. Revise the definition of accessory buildings /uses and address the regulation of these structures /uses.
3. Change the method of calculating parking spaces for multiple buildings constructed on the same lot.
4. Revise the roadway cross - section references in the bufferyard section to correspond with the changes in
the Master Thoroughfare Plan.
List any potential considerations. (Do not define solution)
1. This ordinance has been worked on a great deal and has been before P &Z once. There were many
changes recommended to wording in the original ordinance.
General Comments:
Minor changes will need to be made to the current draft before it can be brought forward. Readvertisement
will also have to occur prior to public hearing on this ordinance.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a. N/A
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Ii -I (o
PROJECT ADVOCACY FORM
SHORT TITLE: Special Events Permit (5 %)
TYPE OF PROJECT: Scope: New X , Minor Revision , Major Revision
Type: Ordinance X , Master Plan Component , Project
Other:
REQUESTED BY: Karen Gandy. Zoning Administrator
STAFF CONTACT: Karen Gandy. Zoning Administrator. 481 -5581. ext. 743
DATE OF REQUEST: 5/97 DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Currently we have no process whereby special events (school carnivals, retail promotions, art
festivals, etc.) can be approved.
2. Town Square development references the issuance of Specific Use Permits for special
outdoor events. The discussion at the time was that the ordinance would be amended to
create a SUP for such events.
List any potential considerations. (Do not define solution)
1. Need to address length of permit, frequency of permits, hours of operation, alcoholic
beverage sales, parking, lighting, signage, traffic management issues
2.
General Comments:
I would suggest that for certain of these events that the Council consider amending the accessory
use section and establish certain criteria for Staff approval of these permits, like the tent permit
for retail sales.
List any references to be reviewed (other cities, etc.) or any documents attached to this
request.
a. Research in progress.
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(6'47
PROJECT ADVOCACY FORM
SHORT TITLE: SUP for Commercial Uses in Industrial Districts (amendment to Zoning Ord,)
TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision
Type: Ordinance , Master Plan Component , Project
Other:
REQUESTED BY: Developers & Land Owners in Commerce Business Park
STAFF CONTACT: Greg Last or Karen Gandy, Zoning Administrator. 481 -5581. ext. 743
DATE OF REQUEST: 3/98 DATE RECEIVED: BY: GL
Outline problem, concern or opportunity. (Do not define solution)
1. There are multiple uses within the light industrial park that could benefit from the ability to have a
small retail component.
2. It might allow businesses to grow within Southlake and remain in Southlake.
3.
List any potential considerations. (Do not define solution)
1.
2.
3.
General Comments:
There appear to be two options, create a mixed use business district or amend the existing SUP ( #31) and
increase the allowed percentage of retail in the designated districts.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a.
b.
c.
L: \COMDEV\WP- F!LES\ PROJECTS\ PRIORITY \PROJ- REQ.FRM\.SUP -INDI WPn Form Date:May 29, 1998 Page 1 of 1
If -(B
PROJECT ADVOCACY FORM
SHORT TITLE: Sign Ordinance Revisions (75% Complete)
TYPE OF PROJECT: Scope: New , Minor Revision X , Major Revision
Type: Ordinance , Master Plan Component , Project
Other:
REQUESTED BY: Greg Last / Bob Whitehead
STAFF CONTACT: Stefanie Sarakaitis. Comprehensive Planner. 481 -5581. ext. 753
DATE OF REQUEST: March 14. 1997 DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Signs being constructed are maximizing the area of the sign panel and not providing for any
architecturally integrated support structures.
2.
List any potential considerations. (Do not define solution)
1. Look at the way the size of the signs are measured
2.
3.
General Comments: The current ordinance measures the area of the sign to the exterior of any
supporting structures. The tenants are demanding the biggest sign possible, not allowing the sign
contractor or the developer the ability to provide an architecturally integrated sign support structure. A
revision to the ordinance where the size of the sign is measured by the size of the sign panel itself would
easily correct the problem.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a.
b.
c.
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PROJECT ADVOCACY FORM
SHORT TITLE: Septic Ordinance
TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision
Type: Ordinance XX , Master Plan Component , Project
Other:
REQUESTED BY:
CC , P &Z , ZBA , PB , STAFF , OTHER:
STAFF CONTACT: Bob Whitehead. Director of Public Works. 481 -5581. ext. 740
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Septic systems in an urban residential setting tnd to saturate the soils therebyy causing runoff.
2.
3.
List any potential considerations. (Do not define solution)
1. Tarrant County Public Health Dept. serves as the city's provider of this service.
2. One acre lots can have "on- site" disposal system.
•
3.
General Comments:
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a.
b.
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Ice -2°
PROJECT ADVOCACY FORM
SHORT TITLE: Street Standards Ordinance (Revision to Ordinance 217)
TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision
Type: Ordinance XX , Master Plan Component , Project
Other:
REQUESTED BY:
CC , P &Z , ZBA , PB , STAFF , OTHER:
STAFF CONTACT: Bob Whitehead, Director of Public Works, 481 -5581, ext. 740
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Old ordinance which is outdated.
2. Street construction materials have changed.
3. Opportunity to develop a "Standards Manual" for all infrastructure.
List any potential considerations. (Do not define solution)
1. Construction standards -- i.e., materials, testing methods are changing. Ordinance has not
changed.
2. Need flexibility in ordinance to develop new standards without the need to change the ordinance.
3.
General Comments:
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a. NCTCOG
b. TxDOT
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PROJECT ADVOCACY FORM
SHORT TITLE: Utility Policies and Standards Ordinance (Revisions to Ord. 217)
TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision XX
Type: Ordinance XX , Master Plan Component , Project
Other:
REQUESTED BY:
CC , P &Z , ZBA , PB , STAFF , OTHER:
STAFF CONTACT: Bob Whitehead. Director of Public Works. 481 -5581. ext. 740
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Old ordinance which is outdated.
2. Water and sewer construction materials have changed.
3. Opportunity to develop a "Standards Manual" for all infrastructure.
List any potential considerations. (Do not define solution)
1. Construction standards -- i.e., materials, testing, construction methods are changing. Ordinance
has not changed.
2. Need flexibility in ordinance to develop new standards without the need to change the ordinance.
3.
General Comments:
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a. NCTCOG Standards
b. TxDOT Standards
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(13-21
PROJECT ADVOCACY FORM
SHORT TITLE: Drainage Master Plan
TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision
Type: Ordinance , Master Plan Component XX , Project
Other:
REQUESTED BY:
CC , P &Z , ZBA , PB , STAFF , OTHER:
STAFF CONTACT: Bob Whitehead. Director of Public Works. 481 -5581, ext. 740
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. The only infrastructure system without a Master Plan.
2. As the City develops, storm water runoff will become more critical.
3. Develop a CIP and maintenance plan.
List any potential considerations. (Do not define solution)
1. Phase I, data collection is completed.
2. Because storm water crosses political boundaries, the City will need to coordinate with
surrounding cities.
3. EPA - Clean Water Act and other environmental acts will impact decision.
General Comments:
Actual development of Master Plan has begun.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a.
b.
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t ( &Z3
PROJECT ADVOCACY FORM
SHORT TITLE: Utility Placement Ordinance
TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision
Type: Ordinance XX , Master Plan Component , Project
Other:
REQUESTED BY:
CC , P &Z , ZBA , PB , STAFF , OTHER:
STAFF CONTACT: Bob Whitehead. Director of Public Works. 481 -5581. ext. 740
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Location of improvements to public utilities within the City.
2. Lack of communication with Franchise holders (other utility companies).
3. Large number of utilities in City ROW.
List any potential considerations. (Do not define solution)
1. Telecommunications Act may have impacted this area of control.
2. Utility companies have individual franchise agreements.
3.
General Comments:
Many meetings have been held with the utility companies jointly and individually. Utility companies do
not want more regulations. City staff has received more cooperation since discussions started on a new
ordinance.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a.
b.
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PROJECT ADVOCACY FORM
SHORT TITLE: Storm Water Utility District
TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision
Type: Ordinance , Master Plan Component , Project XX
Other:
REQUESTED BY:
CC , P &Z , ZBA , PB , STAFF , OTHER:
STAFF CONTACT: Bob Whitehead. Director of Public Works. 481 -5581. ext. 740
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Need method of financing drainage improvements besides property tax.
2. Storm Water Master Plan is being developed which will define the drainage needs by basin and by
creek branch.
3.
List any potential considerations. (Do not define solution)
1. Surrounding cities have already instituted such a drainage district.
2.
3.
General Comments:
Storm Water Utility District would also finance the engineering for the Master Plan along with capital
improvements and maintenance.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a. Cities of Grapevine, Keller, Colleyville all have such districts.
b.
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l l €-2�
PROJECT ADVOCACY FORM
SHORT TITLE: Park Dedication Ordinance - Fee Justification Study
TYPE OF PROJECT: Scope: New X , Minor Revision , Major Revision
Type: Ordinance , Master Plan Component , Project
Other:
REQUESTED BY: Kim Lenoir for SPDC
STAFF CONTACT: Kevin Hugman, Interim Director of Parks and Recreation, 481 -5581, ext.
DATE OF REQUEST: 1 -26 -98 DATE RECEIVED: 1 -26 -98 BY: GL
Outline problem, concern or opportunity. (Do not define solution)
1. The residential fee for park dedication was doubled this year. City Council said we would do a
study to justify the actual fee that should be charged. Talk at the time was to include it in the
upcoming Impact Fee Studies.
2.
3.
List any potential considerations. (Do not define solution)
1. Ordinance states a study will be done during budget process to determine value of raw acreage
(section 7.03A). It does not specify the type of study to be done.
2.
3.
General Comments:
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a.
b.
L: \COMDEV\WP- FILES\ PROJECTS\ PRI ORITY\PROJ- REQ.FRM\PARKFEE2.WPD Form Date: May 29, 1998 Page 1 of 1
PROJECT ADVOCACY FORM
SHORT TITLE: Land Acquisition Plan for Ultimate Buildout of Park System
TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision
Type: Ordinance , Master Plan Component , Project XX
Other:
REQUESTED BY:
CC , P &Z , ZBA , PB , STAFF , OTHER:
STAFF CONTACT: Kevin Hugman, Interim Director of Parks and Recreation, 481 -5581, ext. 757
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Need to identify all future land needed to acquire per the Parks Master Plan. Land acquisition
remains number one priority for expenditures of SPDC funds.
2.
3.
List any potential considerations. (Do not define solution)
1. Land acquisition plan needs to be in accordance with Park, Recreation & Open Space Master Plan,
and existing parks and facilities.
2.
3.
•
General Comments:
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a.
b.
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(16-Y1
PROJECT ADVOCACY FORM
SHORT TITLE: Sidewalk Trail Implementation Plan
TYPE OF PROJECT: Scope: New X , Minor Revision , Major Revision
Type: Ordinance , Master Plan Component , Project
Other:
REQUESTED BY: Kim Lenoir for SPDC & Park Board Members
STAFF CONTACT: Kevin Hugman, Interim Director of Parks and Recreation. 481 -5581. ext. 757
DATE OF REQUEST: 1 -26 -98 DATE RECEIVED: 1 -26 -98 BY: GL
Outline problem, concern or opportunity. (Do not define solution)
1. To prepare a plan for implementing trail and sidewalk construction per the master plan. Much like
the sewer program.
2.
3.
List any potential considerations. (Do not define solution)
1. Trail and sidewalk construction should be tied into CIP for street construction.
2.
3.
General Comments:
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a.
b.
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I (� -2S
PROJECT ADVOCACY FORM
SHORT TITLE: Trail System Master Plan Update
TYPE OF PROJECT: Scope: New X , Minor Revision , Major Revision
Type: Ordinance • , Master Plan Component , Project
Other:
REQUESTED BY: Kim Lenoir for SPDC
STAFF CONTACT: Kevin Hugman. Interim Director of Parks and Recreation. 481 -5581. ext. 757
DATE OF REQUEST: 1 -26 -98 DATE RECEIVED: 1 -26 -98 BY: GL
Outline problem, concern or opportunity. (Do not define solution)
1. Per City Charter, the Trail System Master Plan needs to be reviewed and updated in four years. It
was adopted in August 1995; therefore, by August 1999 the revisions should be completed. So by
Fall 1998 this project should begin.
2.
3.
List any potential considerations. (Do not define solution)
1. With recent development, P &Z needs further refinement and guidance as to which side of the road
trails will be located.
2.
3.
General Comments:
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a.
b.
L: \COMDEV\WP- FILES\ PROJECTS\ PRIORITY \PRO!- REQ.FRM\TSMP- UP2.WPD Vnrtn Date: May 29, 1998 Page 1 of 1
PROJECT ADVOCACY FORM
SHORT TITLE: Health and Sanitation Ordinance
TYPE OF PROJECT: Scope: New XX , Minor Revision , Major Revision
Type: Ordinance XX , Master Plan Component , Project
Other:
REQUESTED BY: Tarrant County Health Dept
STAFF CONTACT: Paul Ward. Building Official. 481 -5581. ext. 755
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Adopt ordinance similar to other cities as recommended by Tarrant Co. Health Dept.
2. Address food handlers training requirements
3. No all food establishments comply with health rules.
List any potential considerations. (Do not define solution)
1. Write ordinance providing requirements for food manager certification and food handler training
certificates.
2. Compare similar Food Handler Ordinances of other cities in the area.
3.
General Comments:
According to the Tarrant Co. Health Dept., most food establishments comply voluntarily. Ordinance
would bring all food establishments up to current health standards.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a. Grapevine
b. Euless
c. River Oaks (Ordinance No. 414)
L: \COMDEV\WP- FILES\ PROJECTS\ PRIORITY \PROJ- REQ.FRM\HEALTH2.WPD Form Date:May 29, 1998 Page 1 of 1
116 -30
PROJECT ADVOCACY FORM.
SHORT TITLE: Lighting Standards (Includes Street Lights) (60% complete)
TYPE OF PROJECT: Scope: New X , Minor Revision , Major Revision
Type: Ordinance X , Master Plan Component , Project
Other:
REQUESTED BY: Pam Muller. ex- Councilmember
STAFF CONTACT: Chuck Bloomberg. Plans Examiner. 481 -5581 ext. 747
DATE OF REQUEST: 10/23/96 DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Add section on "Lighting Standards" to the zoning ordinance
2. Address the adjacency issues between residential and nonresidential developments.
As it pertains to street lights:
1. Control glare.
2. Enhance country atmosphere of community, while providing safe lighting.
3. Driving safety, provide visibility without blinding lights.
List any potential considerations. (Do not define solution)
1. Establish measurable (enforceable) standards to assist building inspections and code enforcement.
As it pertains to street lights:
1. Limit candlepower.
2. Shield light direction.
3. Floodlights, searchlights.
General Comments:
Take into consideration zoning categories, light direction, parking lots, buildings, athletic stadiums /fields,
parks.
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
As it pertains to street lights:
a. Town of Kennebunkport
b. City of Plano
c. Maine study
L: \COMDEV\WP- FILES\ PROJECTS\ PRIORITY \PROJ- REQ.FRM\LIGHT3.WPD May 29, 1998 Page 1 of 1
,
PROJECT ADVOCACY FORM
SHORT TITLE: Noise Ordinance Update
TYPE OF PROJECT: Scope: New_, Minor Revision XX , Major Revision
Type: Ordinance XX , Master Plan Component , Project
Other:
REQUESTED BY:
CC , P &Z , ZBA , PB , STAFF , OTHER:
STAFF CONTACT: Paul Ward, Building Official. 481-5581. ext. 755
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1. Provisions are needed for measuring noise in area covered by Noise Control Ordinance.
2. Add section on standards for noise control to give a clear definition of noise violations.
3.
List any potential considerations. (Do not define solution)
1. Establish standards to assist those responsible for the enforcement of noise control.
2. Standards as it pertains to noise violations:
Tools, instruments, examples
How to measure.
3.
General Comments:
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a. Grapevine
b. Existing Ordinance No. 484
c. Plano
L: \COMDEV\WP- FILES\PROJECrS\ PRIOR [TY\PROJ- REQ.FRM\NOISE2.WPD Forth Date:May 29, 1998 Page 1 of I
II13 -32-
PROJECT ADVOCACY FORM
Please fill out the following information related to your request for consideration of a project, ordinance
or revision to an existing ordinance. A disk copy of this form can be provided to allow you to insert your
comments in typed form. Contact Lori Farwell in Community Development at (817) 481 -5581, ext 744.
SHORT TITLE:
TYPE OF PROJECT: Scope: New , Minor Revision , Major Revision
Type: Ordinance , Master Plan Component , Project
Other:
REQUESTED BY:
CC , P &Z , ZBA , PB , STAFF , OTHER:
STAFF CONTACT:
DATE OF REQUEST: DATE RECEIVED: BY:
Outline problem, concern or opportunity. (Do not define solution)
1.
2.
3.
List any potential considerations. (Do not define solution)
1.
•
2.
3.
General Comments:
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
a.
b.
C.
L: \COMDEV\ WP-FILES \PROJECTS\ PRIORITY \PROJ- REQ.FRM\#BLANKS. WPD Fcum Date:May 29, 1998 Page 1 of 1
116-33
City of Southlake, Texas
MEMORANDUM
May 29, 1998
TO: Curtis E. Hawk, City Manager
FROM: Ron Harper, City Engineer
SUBJECT: Status Report on Project Management, Coordination and Review of
Southlake Town Square and Town Hall
Town Square
Concrete piers and foundations have been poured for 6 buildings; slabs have been poured
for 2 buildings; and steel erection has begun on 2 buildings. The developer is still
scheduled to begin turning buildings over to tenants for tenant specific finish out starting
in November 1998. Opening for business is still scheduled for March 1, 1998.
All water, sewer, and drainage improvements should be completed by June 5, 1998,
(weather permitting). Paving of the parking lots is scheduled to begin in mid -June. We
anticipate that we will be prepared to bid the North Carroll Avenue relocation by the end
of June, with construction being completed by the end of 1998.
Several changes have been made to the approved site plan.
1. Band Shell has been relocated north of the original site. This relocation was due to
the change in configuration of the detention/retention pond at this location.
2. Building 1D was increased by 10 feet to accommodate tenants. This resulted in a
1,000 square foot increase on the first floor only.
3. Block 1 parking was shifted to the west to accommodate the smaller detention pond
and increased width of Building 1D.
4. Building 5A was revised from a two story "L" shaped building to two buildings. The
building fronting Grand Avenue is a two story building with a 17,182 square foot
footprint and the building adjacent to FM 1709 is a one story building with an 8,080
square foot footprint. This reconfiguration resulted in a decrease of 8,920 square feet.
5. Additional landscaping was placed within the parking lots. Adequate parking is
provided. (Most of this landscaping will be removed when the multi -story parking
structures are constructed.)
11A -1
MEMORANDUM
CURTIS E. HAWK
TOWN SQUARE STATUS REPORT
MAY 29, 1998
PAGE 2
6. The developer has been asked to provide information relative to enhancements of the
crosswalks at the 6 intersections surrounding Town Hall and the downtown open area.
The approved site plan did not address the installation of brick pavers at these
crosswalks; however, a cost proposal has been requested in case the city is interested
in pursuing these crosswalks.
7. Dumpsters have been relocated from areas adjacent to buildings and have been placed
adjacent to the parking lots. All dumpsters will be screened in accordance with the
city requirements. All dumpster locations have been coordinated with Trinity Waste.
Town Hall
Urban Architecture has continued to work on the space programming of the Town Hall.
They have met with Tarrant County, C.I.S.D., and city staff to finalize space needs for all
three jurisdictions and to establish inter- and intra- organizational relationships for
assignment of space.
We have requested that Urban provide the city with a proposal for professional services
for the design of the Town Hall Facility. We are currently discussing a scope of services
for this project. We hope to have a proposal to City Council no later than July 7, 1998.
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