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1998-03-17 REGULAR CITY COUNCIL MEETING 667 NORTH CARROLL AVENUE, SOUTHLAKE MARCH 17, 1998 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tern W. Ralph Evans; Deputy Mayor Pro Tern David Harris. Members: Scott Martin, Gary Fawks, Pamela Muller, and Wayne Moffat. STAFF PRESENT: Curtis Hawk, City Manager; Shana Yelverton, Assistant City Manager; Darcey Imm, Assistant to the City Manager; Lou Ann Heath, Director of Finance; Bob Whitehead, Director of Public Works; Greg Last, Director of Community Development; Run Harper, City Engineer; Karen Gandy, Zoning Administrator; Kevin Hugman, Community Services Manager; Billy Campbell, Director of Public Safety; Gary Gregg, Deputy Director of Public Safety, Police Services Division; Ben Henry, Parks and Recreation Project Supervisor; E. Allen Taylor Jr., City Attorney; and, City Secretary, Sandra L. LeGrand. WORK SESSION: The work session began at 5:20 p.m., whereby items on the agenda were discussed by the City Council and staff. · / Aloha Payne, president of the Southlake Historical Society, was present to speak in favor of agenda item #5-B, placement of a log cabin at Bicentennial Park. Ms. Payne stated she wants to say a good word about thc cabin. She noted she has gone before the Park and Recreation Board and they indicated they would make a favorable recommendation to thc City Council in placing the log cabin at Bicentennial Park. Ms. Payne stated she feels Council should consider placing other smaller items at Bicentennial Park and not just having the cabin in that location. ,/ Ordinance No. 698, 2nd reading, Calling a Special Election for May 2, 1998, for the purpose of amending the Home Rule Charter. This item was discussed by the City Council with regards to adding proposed Proposition No. 7 and 8, term limits. The work session ended at 6:00 p.m. Agenda Item #1, Call to Order and Invocation The Regular City Council meeting was called to order at 6:15 p.m. by Mayor Rick Stacy, who welcomed those present to the meeting. INVOCATION: Mayor Pro Tem W. Ralph Evans. Agenda Item #2-A, Executive Session Mayor Rick Stacy advised the audience that the City Council would be going into executive session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 17, 1998 PAGE 1 Sections 551.071, 551.072, 551.073, 551.074, 551.075 and 551.076, to seek consultation with our City Attorney regarding pending and contemplated litigations, to deliberate the purchase, exchange, lease or value of real property, a negotiated contract for a prospective gift or donation to the City, to deliberate the appointment and evaluation of public officials, to confer with one or more employees, to receive information from or to question the employees, and to deliberate the deployment, or specific occasions for implementation of security personnel or devices. Council adjourned into executive session at 6:17 p.m. Council returned to open session at 7:05 p.m. Agenda Item #2-B Action Necessary/Executive Session No action was taken as the result of the executive session. Agenda Item #3, Approval of the Minutes of the Regular City Council meeting held on March 3, 1998 The Minutes of the Regular City Council meeting held on March 3, 1998 were approved as amended. Motion: Harris Second: Evans Ayes: Harris, Evans, Fawks, Muller, Moffat, Martin, Stacy Nays: None Approved: 7-0 vote Agenda Item #4-A~ Mayor's Report Mayor Rick Stacy read a proclamation into the record, proclaiming April 19-25 as National Volunteer Week in Southlake. Councilmember Muller noted there are three (3) former Volunteers of the Year in the audience tonight: Aloha Payne, Scott Martin, and Dick Johnston. Other announcements include: The Mid-Year Review will be held on March 24, 1998 from 7:00 p.m. to 10:00 p.m. in the Council Chambers of City Hall. Three items to be discussed include: Financial Review (this year's audit); Public Works Projects status updates, emphasizing the stormwater drainage utility district and master plan; and economic development plans. Southlake will be having visitors from our Sister City, Toyoma, Japan, arriving on March 26. A pot-luck supper will be held on March 29 at 6:30 p.m. in the cafeteria at Carroll High School. The Economic Development Department will assist the Southlake Chamber of Commerce in hosting Sonthlake's first business expo, which is scheduled for April 4 in the vacant Food Lion Market building on F.M. 1709. REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 17, 1998 PAGE 2 On March 30, 1998, Partners in Mobility will make an appearance before the Texas Department of Transportation Commission in Austin. Partners in Mobility will make its annual presentation of the Dallas-Fort Worth area needs to the Commission at 9:30 a.m. The City Manager will be going as well as others from the community, including the Mayor and Councilmembers Pamela Muller and Scott Martin. The SPIN Candidate Forum will be held at Johnson Elementary School on April 8, 1998. The public is invited to attend. SYAC (Southlake Youth Advisory Committee ) will be holding a "mock" City Council meeting in the Council Chambers at City Hall on April 14, 1998, from 7:00 p.m. to 8:30 p.m. The June Retreat is tentatively scheduled for June 25 and 26. The Mayor asked that those dates be included on Councilmembers calendars. Councilmember Scott Martin reported on the Texas Sister Cities organizational meeting which was held on March 11, 1998, in Fort Worth. Mr. Martin stated this was the second organizational meeting where representatives were present from around the state. Mayor Stacy added that Southlake will be planning a "gala" for the fall of 1999, as Southlake's commitment for having the Sister City headquarters in our city. The "gala" will be held at the new Town Square and will be invited world representatives from Sister City's all over the world. Councilmember Gary Fawks gave an update on the Joint Utilization Committee's (JUC) projects stating in the past, the JUC has focused on the cooperative efforts of CISD and the City, with participation in school gymnasiums and parks adjacent to schools. They are now working on their first joint use park with Keller ISD at the Royal and Annie Smith Park. In addition to that, a topic that came up at the last meeting was a future museum. They also discussed a cooperative project to save, relocate, and restore the original Carroll School building and turn it into a museum. Another issue was joint technology. This is the first time this was discussed. As the City moves forward with a joint administration building, the technology could also be shared in the coming years. Fawks stated it was exciting that there were new items brought to the table. Agenda Item ~4-B, City Manger's Report Curtis Hawk, City Manager, stated Metroport will be meeting on Thursday morning at 7:30 a.m. at the Keller Depot. He noted Mayor Stacy was sworn in as the new Chairman of Metroport at the last meeting. Stacy jokingly stated, his first order of business will be to change the time of the meetings to noon rather than 7:30 a.m. Agenda Item g4-C, SPIN Report Cara White, SPIN #1 Representative, gave the SPIN Report, stating, new officers of the SPIN Executive Committee were approved, with the results being: A1 Morin, Chairman; Tom Ward, REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 17, 1998 PAGE 3 Vice-Chairman; Angela George, Secretary. She stated one-half of the members of SPIN are new to the program. Agenda Item g4-D, Park and Recreation Board Report Dick Anderson was present and made the report for the month of March. Mr. Anderson reported on the Park and Recreation Board Retreat which was held on February 28, 1998. He stated their primary goals include: combining the Trail System, Master Plan and Parks Master Plan; keeping their eyes open for land expansion and supporting the capital expenditure of week-end park help. The board is working with the Keller ISD for a joint use of the Royal and Annie Smith Park. During the April meeting, they will be working on the Lonesome Dove Park. He referenced the log cabin and the Park Board's support of placing it at Bicentennial Park. Agenda Item #5, Consent Agenda Mayor Stacy read into the record the items being considered in the consent agenda: 5-A. Permission to advertise for bids for street improvements to Burney Lane. 5-B. Authorize placement of a log cabin at Bicentennial Park. 5-C. Change Order #1 to the contract with Ratliff Iron Works to add gates for a fence at Bob Jones Park. 5-D. Award of bid to Landmark Structures, Inc., for construction of the Miron Water Tower. 5-E. Item left blank. 5-F. Ordinance No. 701, 1St reading, Abandoning right-of-way on Pine Court. 5-G. Resolution No. 98-22, Abandoning a utility easement on Lot 29, Block 53, in Timarron Addition, Northwood Park, Phase I. 5-H. Resolution No. 98-23, Abandoning a utility easement on Lot 2, Block 3, The Hills of Monticello. 5-I. Authorize the Mayor to reinstate and extend the exchange contract between the City of Southlake and Crossroads Square, Ltd. 5-J. Ordinance No. 480-267, 2nd reading (ZA 97-157), Rezoning and Concept Plan for Hilltop Country Plaza. Request to table and continue the public hearing to April 7, 1998. 5-K. Village Center East Circulation Study. Request to table and continue the public hearing to April 7, 1998. REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 17, 1998 PAGE 4 ~. 5-L. Ordinance No. 699, 2nd reading, Approving a cross-connection control policy. Request to table and continue the public hearing to April 7, 1998. Authorize the mayor to sign an Indemnification Agreement with Trinity River Authority for the Denton Creek Wastewater Interceptor Pressure System. Motion was made to approve the consent agenda including: Item's g5-A, g5-B, g5-c, g 5-D, approving alternative gl, providing for the second floor storage area; g5-E, g5-F, g5-G, gS-H, g5-1, g5-J, tabling until April 7, 1998 and continuing the public hearing; item g5-K, tabling until April 7, 1998, and continuing the public heating; item g5-L, tabling until April 7, 1998 and continuing the public hearing; item g5-M. Motion: Harris Second: Evans Mayor Rick Stacy read the caption &Ordinance No. 701. Ayes: Hams, Evans, Fawks, Muller, Moffat, Martin, Stacy Nays: None Approved: 7-0 vote ADDITIONAL INFORMATION ON CONSENT AGENDA ITEMS Permission to advertise for bids for street improvements to Burney Lane. The design and engineering for the proposed reconstruction of a portion of Bumey Lane is complete. This project includes the portion of Burney Lane from the cul-de-sac to approximately 125 feet westward. This project is fimded in the 1996-97 CIP budget. The estimated cost of the proposed project is $56,000. Authorize placement of a log cabin at Bicentennial Park. March 9, 1998, the Parks and Recreation Board considered a request from the Southlake Historical Society to place the log cabin that they dismantled in Bicentennial Park. The requested location is north of the pine trees, east of the KSB waterscape and west of North White Chapel Road. The exact location needs to be approved by the Park staff to avoid utilities and to consider long term maintenance issues. The City purchased this land for future city facilities. The Park Board recommended to City Council that permission be given to the Historical Society to place the log cabin as requested. The Park Board also recommended that this site not be considered a historical village. The Park Board is considering Bob Jones Park and/or Royal and Annie Smith Park as a possible historical village-type park. Change Order No.1 adds gates to the contract with Ratliff Iron Works for fence at Bob Jones Park. When bids were requested, all contractors were required to submit shop drawings and estimates of gates as an add-on project. The budget for the fencing and gates was $38,750. The cost of the fence contract ($36,625) and Change Order gl ($2,100) are $25 under budget. Award of bid to Landmark Structures, Inc. for the construction of the Miron Water Tower. Low bidder for this project is Landmark Structures of Fort Worth for a total base bid of $1,445,000. The base bid amount includes the structare and a painting scheme REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 17, 1998 PAGE 5 similar to that of the existing water towers for $1,445,000. Alternate 1-A includes a second floor for storage purposes and increases the cost $40,000, for a total of $1,485,000. The deductive alternate provides for the cost of painting the steel surfaces of the structure blue. This will not change either total, as both painting options are $185,000. A SPIN #8 meeting was held to obtain input from individuals living near the proposed tank site. Different paint schemes have been discussed and Arthur Weinman, the architect that designed the ground storage water tank, will be hired to design several different painting options. As the painting is the last item to be completed, there is time to develop the paint scheme. Item left blank. Ordinance No. 701, 1st reading, Abandoning Right-of-Way on Pine Court. The three residents involved in this request for abandonment are doing so because they all possess frontage on existing streets and have no need for this right-of-way. Pine Court was never built as a public street. All of the franchise utilities have stated they have no objection to this abandonment. There are no public utilities located in this right-of-way and no utility easement will be required in this area. Resolution No. 98-22, Abandoning a utility easement on Lot 29, Block 53 in Timarron Addition, Northwood Park, Phase I. During platting, the subject easement was inadvertently shown on the plat even though the purpose of the easement was to provide for an individual sanitary sewer service. Resolution No. 98-23, Abandoning a utility easement on Lot 2, Block 3, The Hills of Monticello, Phase 2. A separate sanitary sewer line was built adjacent to this property which negates the need for this easement. The abandonment of this easement will not compromise the integrity of our sewer system since the easement was never used for its original purpose. Authorize the Mayor to reinstate and extend the exchange contract between the City of Southlake and Crossroads Square, Ltd. This agreement was originally approved by the City Council in November, 1996, to facilitate an exchange of property near Bicentennial Park. By this agreement, the City was to acquire 1.584 acres from Crossroads Square, which is currently used by the Parks and Recreation Department for soccer fields. In exchange, the city provided a 1.74 acre tract to Crossroads Square, Ltd., just north of the Food Lion so that the shopping center could be expanded. The exchange tract is a portion of 7 acres acquired by the city years ago as a potential City Hall site, and not technically a portion of the park property. The developer, David McMahan, requested that the City reinstate and extend the contract. Ordinance No. 480-267 (ZA 97-157), Rezoning and Concept Plan for Hilltop Country Plaza. This item was tabled to April 7, 1998, continuing the public hearing. Village Center East Circulation Study. This item was tabled to April 7, 1998, continuing the public hearing. REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 17, 1998 PAGE 6 5-L. Ordinance No. 699, 2nd reading, Adopting a cross-connection control policy. This item was tabled to April 7, 1998, continuing the public hearing. Authorize the Mayor to sign an Indemnification Agreement with Trinity River Authority for the Denton Creek Wastewater Intemeptor Pressure System. The City has an interlocal agreement with Trinity River Authority (TRA) to provide the easements and/or deeds for the construction of the Denton Creek Pressure System from North White Chapel Boulevard to the TRA treatment plant, north of Roanoke. The necessary easements were obtained and TRA has constructed the lift station and pipeline. TRA has agreed to an indemnification agreement as a way to allow them to start operating the lift station. TRA needs to be indemnified against any actions or claims that could arise surrounding the land acquisition. Agenda Item #6-A, Public Forum Kenneth Home, 1215 Ashmore Court, Southlake. Mr. Home asked about the status of the potential zoning on North White Chapel Boulevard. Curtis Hawk, City Manager, replied the developer of the property in question has had two articles in local newspapers, however, no application has been applied for at this time. Mr. Home stated he resents the article that implied that the Mayor and City Council were in favor of rezoning to small lots on this property located on North White Chapel Boulevard. Agenda Item #6-B, Presentations: 1. U.S. Federal Protective Service Presentation for K-9 Assistance. Director of Public Safety, Billy Campbell, introduced Trinidad Martinez with the Federal Protective Agency, who presented to Mayor Stacy and Officer Run Wyrick, a plaque of appreciation for the actions taken during recent "sweeps" in the area using Southlake K-9 Assistance. 2. Dick Johnston, 139 Jellico Circle, Southlake. Mr. Johnston president of the Senior Advisory Commission, made a presentation on the activities of the Senior Tree Farm. He stated the goal for this tree farm is to plant 400 trees in 1998, adding, they feel they needed $3,000 and a suitable tract of land to meet their goal. The trees are to be transplanted to right-of-ways and/or parks in the year 2002. Mr. Johnston noted to date, they have received $1,480 from eight individuals and organizations. The Southlake Parks Development Corporation (SPDC) has matched the $1,480 so they have $2,960 of their $3,000 goal. Mr. Johnston stated they have had labor contributions from 6 senior citizens, 4 adult volunteers, 3 city employees and 11 students with Teen Court commitments, 2 SYAC youth and 8 Cub Scouts. Mr. Johnston stated they are now asking the City Council or individuals to provide a tract for the 1999 tree farm for trees to be transplanted in 2003, as they found that seedling suppliers want orders placed about one year in advance, therefore, it is time to raise another $3,000 for the second farm. REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 17, 1998 PAGE 7 Agenda Item #7-A, Ordinance No. 480-271, 2"d reading (ZA 98-003) Ordinance No. 480-271, 2na reading (ZA 98-003), Rezoning on property legally described as approximately 4.005 acres situated in the Thomas M. Hood Survey, Abstract No. 706, and being Tract 3D. Current zoning is "AG" Agricultural District, with a requested zoning of "SF-1A" Single Family Residential District. Applicant: Darrell Lake. Owners: Don W. Moilan Jr., and Mary E. Moilan. As noted in the memorandum from Zoning Administrator, Karen Gandy, eighteen (18) notices were sent to property owners within the 200' notification area and nine (9) responses have been received from within the 200' notification area: Don W. and Mary E. Moilan, 1425 North Peytonville Avenue, Southlake, in favor; James A. Russell (Southlake Coventry, Ltd.) 16250 Dallas Parkway, Suite 210, Dallas, undecided; Timothy Orfield, 1603 Kings Court, Southake, in favor; David and Laura Hill, 2200 Yorkshire Court, Grapevine, opposed; Mark and Janet Schmidt, 1602 Devon Court, Southlake, opposed; Todd Murphy 1600 Kings Court, Southlake, opposed; Randolph Bradley, 1375 North Peytonville Avenue, Southlake, in favor; Mark and Terri Messing, 1505 Coventry Lane, Southlake, undecided. Seven (7) responses were received from outside the 200' notification area. Those responses are a part of the zoning file. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve Ordinance No. 480-271, 2nd reading, as presented. Motion: Harris Second: Fawks Mayor Rick Stacy read the caption of the ordinance. Ayes: Harris, Fawks, Muller, Moffat, Martin, Evans, Stacy Nays: None Approved: 7-0 vote Agenda Item #7-B, Ordinance No. 698, 2"d reading, Calling a Special Election for May 2~ 1998, for the Purpose of Amending the Home Rule Charter Curtis Hawk, City Manager, led the discussion regarding the second reading of Ordinance No. 698, calling a Special Election for May 2, 1998, for the purpose of amending the Home Rule Charter. Mr. Hawk stated, at the request of the City Council, staff has worked with the City Attorney to draft wording for propositions regarding term limits. Two propositions will be necessary to determine if voters want to allow for consistent treatment of the Mayor, Councilmembers, and Municipal Court Judge, whether this be term limits or no term limits. Hawk stated, "Proposition #7, if passed would remove the limitation on the number of terms that the mayor or Councilmembers may serve. If it fails, the Charter would remain as it is currently worded. Proposition #8 is a contingency proposition. If Proposition #7 fails, then Proposition #8 would allow voters to determine if the Charter should be amended to require a limit of two successive terms for the Municipal Court Judge, consistent with the limitations imposed on the City Council. If Proposition #7 passes, then Proposition #8 is invalidated," REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 17, 1998 PAGE 8 Mayor Rick Stacy stated there are eight possible amendments to the Charter. Mayor Stacy read the propositions into the record, explaining the intent of each proposed proposition to the audience. Referencing the proposed Proposition #7, Mayor Stacy stated there are ways to get rid of the Mayor and Councilmembers if one does not want them to remain in office. Voters can defeat at election time or request some kind of recall. He stated he feels it takes away a person's privilege or right, if by law, you make it so that a person cannot mn for reelection. He feels Council should let the citizens decide if they want term limits. Councilmember Pamela Muller stated the first Charter Committee was elected by the citizens. It was a fifteen member committee consisting of a cross-section of the community and it was that committee's suggestion that there be term limits set. The second charter committee had eight members and they also felt the city should not remove the term limits. Councilmember David Harris stated the voters have not officially voted on term limits and they should be the ones to decide. The last time this issue was looked at was in 1991 and since that time our population has more than doubled. He feels it is only fair for the citizens to have the opportunity to vote on this issue. They are under no obligation to vote either way, but in any case, the people will have spoken. Harris commented that obviously there is a difference of opinion among Councilmembers, and what it is down to is whether Council should force the term limits to remain or let the citizens of this city decide what they want. Councilmember Pamela Muller questioned why the Council put a committee together to present proposed propositions if the Council is going to ignore what the committee recommends? Cttrtis Hawk, City Manager, stated, in Proposition #1, the voters are being asked to look at amending the Charter, authorizing the Council to combine the fire and police departments. The Charter, in Chapter 4.01, allows the Council to combine departments and that is what has been done. There are two other sections in the Charter that refers to police and fire protections. The Council, six years ago, decided to combine these departments and Proposition #1 is intended to remove the confusion of the two current Charter sections. When Council combined the two departments, they did so under the authority of the Charter. PUBLIC HEARING: No comments were made during the public heating. Councilmember Gary Fawks stated his position is unchanged from two weeks ago and he does support the first six propositions. Fawks stated Council was unable to come to an agreement on the Charter amendments and therefore, appointed a committee charged with one task, to bring forth to Council recommendations for Charter amendments. He stated he does not necessarily agree one-hundred percent, but they did what Council asked, and he feels Council should stand behind the committee. He supports term limits. Motion was made to approve a Special Charter election to be held on May 2, 1998, propositions #1 through #6, modifying the language in proposition #1 to reflect language as suggested, as recommended by the Charter Review Committee. Motion: Harris REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 17, 1998 PAGE 9 Second: Martin Ayes: Harris, Martin, Evans, Fawks, Muller, Moffat, Stacy Nays: None Approved: 7-0 vote Council adjourned for recess at 8:40 p.m. Council returned to open session at 8:55 p.m. Motion was made to approve Proposition #7 as written, to be included on the ballot for the Charter Amendment Election. Motion: Harris Second: Evans Ayes: Moffat, Harris, Evans, Stacy Nays: Fawks, Muller, Martin Approved: 4-3 vote Motion was made to approve Proposition #8 as written, to be included on the ballot for the Charter Amendment Election. Motion: Moffat Second: Muller Ayes: Moffat Nays: Martin, Harris, Evans, Fawks, Muller, Stacy Denied: 1-6 vote Motion was made to approve Ordinance No. 698, 2nd reading, with Propositions gl through #7, amending the wording on Proposition gl as noted. Motion: Harris Second: Evans Ayes: Harris, Evans, Muller, Moffat, Martin, Stacy Nays: Fawks Approved: 6-1 vote Agenda Item #8-A, Ordinance No. 480-272, 1st reading (ZA 98-014) Ordinance No. 480-272, 1st reading, (ZA 98-014), Rezoning and Site Plan for Health Partners Medical Group Primary Care Center, on property legally described as being Tract 2Al situated in the W.R. Eaves Survey, Abstract No. 500 and being approximately 3.737 acres. Curr~nt zoning is "AG" Agricultural District with a requested zoning of "O-1" Office District. Owners: The Cirrus Company. Applicant: Page Southerland Page. Karen Gandy, Zoning Administrator, stated eight (8) notices were sent to property owners within the 200' notification area and two (2) written responses have been received from Robert S. Rissing (Albertsons, Inc. 7580 Oak Grove Road, Fort Worth, Texas, in favor, stating, "It is consistant with our project on the adjacent property; and, John Drews (Venus Partners III), 5440 Harvest Hill Road, Suite 150, Dallas, Texas, undecided "As adjacent landowners to the REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 17, 1998 PAGE 10 north, we are unclear about (1) how the extreme slope at the west side of the site will be handled and (2) how the site will drain storm water." Ms. Gandy stated on March 5, 1998, the Pla~ing and Zoning Commission approved this request (6-0) subject to the Site Plan Review Summary No. 1, dated February 27, 1998, amending the zoning request to "S-P-1" with "O-1" uses, accepting the horizontal articulation as submitted and restricting the number of parking spaces to 189 as proposed. The applicant has met all requirements of Site Plan Review Summary No. 1, dated February 27, 1998, with the exception of those items in the Site Plan Review Summary No. 2, dated March 13, 1998. Bill Hutchison, Cirrus Company, 1700 Pacific Avenue, Suite 2730, Dallas. Mr. Hutchison stated they have done a lot of building in a lot of places, and have never had such a comprehensive review by a staff. He stated it has been good for them because it has allowed them to look at a lot of things early in the project. There have been a lot of comments and he feels they are unanimous in their consent of all the items. The building is a 30,000 square foot, two story, doctors' building that will house many different types of doctors, as many as fourteen in all. He addressed the materials to be used for the building and the design of the structure. Councilmember David Harris asked the developer to bring in the results of testing of the material they propose to use. A discussion was held in regards to the many staff review comments that need to be addressed. The applicants agreed to comply with all the requirements of the City prior to the second reading, if Council will go forward with first reading. Council adjourned for recess at 9:55 p.m. Council returned for open session at 10:05 p.m. Greg Last, Director of Community Development, stated he believes the developers understand the direction of the comments discussed tonight. He stated he tried to summarize those comments and has shown them to the developer. They are willing to stated he can go through those comments, and he has included the comments regarding lights and dumpsters. If Council is receptive to approval at first reading, they can include these amendments to the review letter and allow the developers the opportunity to correct all the issues prior to the next reading. Councilmember Scott Matin stated driveways are another issue that has not been addressed. Motion was made to approve Ordinance No. 480-272, (ZA 98-014), Review Summary No. 2 dated March 13, 1998. Motion: Hah'is Second: Martin Mayor Rick Stacy read the caption of the ordinance. Ayes: Harris, Martin, Evans, Fawks, Muller, Moffat, Stacy Nays: None subject to the Site Plan REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 17, 1998 PAGE 11 Approved: 7-0 vote Agenda Item #9-A, Resolution No. 98-21, Appointments to the Senior Advisory Commission to fill an unexpired term No action was taken on this item tonight. Agenda Item #11-A, Discussion: Corridor Study Urban Design Enhancements Greg Last, Director of Community Development, presented information regarding the Corridor Study Urban Design Enchancements, adding, staff is working diligently with the consultants who prepared the 1995 Southlake Corridor Study and TxDOT design engineers to finalize some preliminary budget estimates for completing design tasks noted in the Corridor Study. Mr. Last stated this task must proceed with haste, largely due to the design work currently being performed by TxDOT. Mr. Last presented a State Highway Design Criteria Decision Matrix, which is hereby attached to the minutes of this meeting. Director Last stated at this point, staff needs direction from Council as to whether to proceed with conversations with TxDOT concerning these improvements, bearing in mind that some will require a fair amount of monetary participation from the city to implement. Agenda Item 012, Adjournment Mayor Rick Stacy adjourned the meeting at 10:35 p.m. Mayor Rick Stacy ATTEST: City Secretary REGULAR CITY COUNCIL MEETING M1NUTES OF MARCH 17, 1998 PAGE 12 March 15, 1998 Dear Senior Tree Fann Participant, All receiving this report have contributed support to the first Senior Tree Fann in Southlake. I explained that I would provide periodic reports when I ask for your support. Our goal for this initial tree farm was to plant 400 trees in 1998. We felt we needed $3000 and a suitable tract of land to meet our goal. The trees are to be transplanted to right -of -ways and/or parks in year 2002. To date, we have received $1480 from eight individuals and organizations. The Southlake Parks Development Corporation (SPDC) has matched the $1480 so we have $2960 of our $3000 goal. Out -of- pocket expenses for trees, grow -bags, auger rental, and miscellaneous amount to $1611 to date. We still need to purchase 125 more trees, probably Burr Oak and Cedar Ehn, and to purchase and install our irrigation system. We also will need fertilizer, mulch, tree stakes, and water. I'm confident that our $3000 is a realistic amount to complete this project. Our biggest detractor to date has been "El Nino ". We primarily work on Saturdays (9AM -3PM) and have had rain every Saturday since we began February 21S We have 400 holes drilled with an auger using the city's "Bobcat" and 193 trees planted. We hope to finish planting 11 Live Oak, 75 Red Oak, and 13 Red Bud on Saturday, March 21s or 28 We have had labor contributions from 6 Senior Citizens, 4 Adult volunteers, 3 City Employees, 11 Students with Teen Court commitments, 2 SYAC youth and 8 Cub Scouts. We need more Adult volunteers and high school youth in our labor force during planting tune. Giving all individuals, regardless of age, one hour credit for one hour registered, we have 225 hours in the project at this date. Much of our effort has been in clearing away trash and rubbish on the farm and in "replanting" the grow -bags which were submerged in mud and water before they were • properly filled and before a seedling tree was planted. The 400 holes were drilled February 21S We are now asking the City and/or individuals to provide a tract for the 1999 tree farm for trees to be transplanted in 2003. We found that seedling suppliers want orders placed about one year in advance so it is time to raise another $3000 for the 2nd farm. Attached is a sketch of the 1998 farm which is located on East Continental Blvd. between Bnunlow and Crooked Lane immediately West of the City's Public Works yard and facility. It is on an area 135' wide and 280' deep , approximately one acre. It will hold 400 -500 trees. You are welcome to visit at any tune, preferably later in the Spring. If you know of a similar sized tract that might be available for a similar tree farm, please contact me. If you or your friends /neighbors can contribute labor or financial support, please contact ine. Thank you unmensely for all you have done to date. Sincerely, a4,44d--;/k (g L3)- 933/ - .. 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Itt 1 i i I t I. 1 1 1 F 1 { , _ I I , / \J { 1-1 4 1 1 t 1. 1 4 1 1 t H , 4 1 1 -4 ��� City of Southlake, Texas ME. M OR A_N_IY M March 6, 1998 TO: Curtis E. Hawk, City Manager FROM: Greg Last, Community Development Director Chris Carpenter, Comprehensive Planner SUBJECT: Corridor Study - Urban Design Enhancements for S.H. 114 As you may recall from previous memos, staff is working diligently with the consultants who prepared the 1995 Southlake Corridor Study and TxDOT design engineers to finalize some preliminary budget estimates for completing design tasks noted in the Corridor Study. This task must proceed with haste, largely due to the design work currently being performed by TxDOT. Staff recently met with TxDOT personnel and received feedback as to the types of design elements viewed as generally acceptable for their purposes, as well as a fairly good indication as to the degree the city would be required to cover any additional costs. Attached to this memo is a "State Highway Design Criteria Decision Matrix" which summarizes the design elements and indicates potential expenses for the city. Staff has also made changes to the original consultant's cost estimates to reflect TxDOT's preferences. At this point, staff needs direction from Council as to whether to proceed with conversations with TxDOT concerning these improvements, bearing in mind that some will require a fair amount of monetary participation from the city to implement. Staff will explain the cost estimate process in greater detail during the Council meeting. If you have any questions prior to then, please don't hesitate to call Greg Last at Ext. 744, or Chris Carpenter at Ext. 866. GL /cic L: \COMDEV \WP- FILES \PROJECTS \CORRIDOR \PHASEI \CC -MEM L WPD J U > X X X X X X X X t. v =a cn O q X X X X A V C.) �v o tt � A Eft o 0 ;01 cif Z k , = 'a N • o 4 v 0 CD k 0 a .- Q en w a Ctt o . w �o .- ;A Y Y ti.) 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C a o c o p >, p0 O ea z ''C 0 ro 0 o- o 0 4.) > - ° ° w o c''' U a n. ¢' �' w a o4 U 3 v) U U Q 0 C7 E c:, .. .a U CI) ; Oil O .. ea • N.0 0 -. .--, -. .-. -r -. _. -. — N N N N N M M M o Uzw a... eo -25 -97 09:03A NJB, Inc. 972 233 -2022 P.02 Southlake Corridor Study Budget Estimates of Urban Design Elements September 19, 1997 A. Portal "A" $302,796.00 B. Portal 13" o Median $54,520.00 o Greenway $17,640.00 C. Portal "C" o Median $61,500.00 o Greenway $17,640.00 • D. S.H. 114 Overpasses (EA) a Highway $312.720.00 o Median 522,956.00 E. 1709 Intersections (EA) $117,490.00 F. Private Development Landscape Zone /Buffer Yards (Does not include screening shrubs) 1. S.H. 114 (100' R.O.W.) $15,624 (per 100 LF) 2. 1709 (100' R.O.W.) $13,104 (per 100 LF) 3. Davis (100 R.O.W.) or Continental (100' R.o.w.) $11,064 (per 100 LF) G. Street Lighting Upgrades (EA) $1,050.00 H. Signal Light Upgrade (EA) $2,500.00 Souces RAS yep -25 -97 09:03A NJ6, Inc. 972 233 -2022 P.03 COST ESTIMATE JOB NAME: Southlake - Pilot Project JOB NO: 0025 -97 PHASE: DATE: 9/19197 PORTAL A BY: MS ITEM UNIT ITEM CATEGORY NO. ITEM QTY. UNIT COST TOTAL SUBTOTAL 1. Evergreen _ _ 124 EA ; $350.00 $43,400.00 2. (Red) 61 EA ! $150.00 59,150.00 _ 3. :Wild Flower 6 AC i , 5200.00 51,200.00 , 4.; Tree Uptight (Cypress trees 4) Sign Wail 8 EA _ 5500.00 $4.000.00 5.'i Lawn 276,400 SF I $0.10 $27,640.00 6.; i rrigation j 276,400 SF ; 50.40 5110.560.00 ' 7.+LD. Graphics ! . 1a) Wall (8' ht. 60' long) f F 1 -- Allow. j 518,000.00 ' b) Cast Stone Motif ! I Allow.; $4,000.00 I _ [c) Metal Letters _ ! Allow_.; 53,500.00 j d) Lighting I j Allow. i $5,500.00 j 8.: Existing Conc. Bridge Face Painting Z 9,880' SF 50.50 ' 54,940.00 _ 9.: Metal Bridge Rail Painting I 1,040! LF 52.00 52,080.00 ! - - 10. Limestone Cobble Under Bridge 1,980 SF $2.00. 53,960.00 11.' Stone Banding U nder Bridge (2' wide) T 2,400 SF ! 56.00 • S14,400.00 SUBTOTAL; 5252.330.00 20% Contingency 1 $50,466.00 I . TOTAL : $302,796.00 • . - - "a „ , buer. kll I) P„,Q____Lts:„.,re.41S—MA_P17)-b__1 1 - -T D A!, 1 1 ! , , , , . .. . , . , , , . I , • ; 1 1 1 ' ._ 1 i t i t .iTIMATE TOTAL: $301,796.40 Newman, Jackson, Bieberstein, Inc 1 Sep -25 -97 09:03A NJB, Inc. 972 233 -2022 P.04 COST ESTIMATE JOB NAME: Southiake - Pilot Protect JOB NO: 0025 -97 PHASE: DATE: 9119197 PORTAL B BY: MS ITEM UNIT ITEM CATEGORY P40. ITEM QTY. UNIT COST TOTAL SUBTOTAL A. I MEDIAN: ' • 1. ; Shade Tree C) Median 4" cal. 5' EA : 3440.00 ; $2,200.00 2.1Crapemyrtle (Red) 4' -5' ht. 5 EA • 3150.00 __ 5900.00 ; 3. , Asian Jasmine 4" pots • 700 EA • 31.50 _ 51,050 00 4. Liriope Q Sign Wall 4" pots • 200 EA 51.50 • 5300.00 • - -- 5. Seasonal Coior @ Sign Wall • 1320 EA _ 51.50 31,980.00 6. ,Irrigation - _ - - -- 5,000 SF 50.40 52,000.00 7. Tree Uplight © Median ; 11 EA 1 3500.00 ; 35,500.00 1 8.11.0. Graphics __ —�- I 1 _ i �_ -_ 1a) Sign Wan (35' x 5' Ht.) ! 180: SF ! Allow.I 312,000.00 b) Cast Stone Motif (Oak Leaf & Acorn) : Allow. ! 34,000.00 c) "Southlake" (2) Letters Allow. 53,500.00 id) Lighting ; Allow! 312,000.0 SUBTOTAL'. 545,430.00 ' 20• /a Contingency, _ 59.086 • • - - - - - TOTAL! • [ 554,516.00 I • i 8. ,GREENWAY: . . - , 1. ShadeTree (both sides of F.M.1709) 4 cal- 17 EA 5440.00 ' 57,480.00 2.y Shade _ Tree (Inf Dcth sides of F.M.1709) 2 - cal. 11 EA , 5220.00 ; $2,420.00 3. Lawn _ 9,600 SF 50.10 3960.00 4. Irrigation 9,600 SF 50.40 53,940.00 - - - — SUBTOTAL - 514,700.00 20% Contingency 52.940.00 TOTAL — $17.640.00 • I • 1 0. STIMATE TOTAL: $72.155.00 Newman, Jackson, Bieber stein, Inc. 2 • Sep-25-97 09:04A NJES, Inc_ 972 233-2022 P.OS COST ESTIMATE JOB NAME: South lake • Pilot Project JOB NO: 0025-97 PHASE: DATE: 9119/97 PORTAL C BY: MS ITEM UNIT ' ITEM L CATEGORY NO. ITEM QTY. UNIT _ COST TOTAL SUBTOTAL A. ;MEDIAN: --------- • 1. Shade Trees a Median 4" cal. 51 EA ; 5440.00 52.200.00 : _ 2. I Crapernyrtle © Median 4%5' ht. 121 EA ; 5150.00 7 31,800.00 : 3. Asian Jasmine (4) Median 4" pots 6.500 ■ EA : 31.50 : 59,750.00 4.! Irrigation 5,0001 SF ! 50.40 32,000.00 i 5.Tree Uplight 17 EA I 5500.00 ! 58,500.00 I : 6. — 11.D. Graphics I 1 I '-- a) Metal Letters ("Southlake") I , Allow. j 32,500.00 i ib) Graphics Col. (8' ht 4 dia.) 2L Allow.I 318,000.00 ! – c) Cast Concrete "Butterfly" 2! EA : Allow.! 56,000.00 1d) Lighting , , , Allow.: 52.500.00 SUBTOTAL i i 551,250.00 , . 20% Contingency 1 • . 510.250.00 TOTAL; : 1 561,500.00 7 1 f B. iGREENWAY: ; r . , 1. i Shade Trees (txiin saes or ccrtimentat st.) c cal I 17 EA : 5440.00 57,480.00 2 Shade Trees (both sldes of Continental 51)2" cal i 11 EA 5220.00 ; 52,420.00 3. Lavin 9,600 SF i 30.10 : 3960.00 4. Irr;gaton 9,500, SF -' 50.40 53,840.00 SUBTOTAL 514,700.00 20% Contingency' 52,940.00 TOTAL' [ 517,640.00 , . • , : 1 , I , • , _ . • - - . • I ' . _ I I , ESTIMATE TOTAL: $78.140.00 Newman, Jackson. Biebersteln, Inc, 3 ep -25 -97 09:04A NJe. Inc_ 972 233 -2022 P.05 O ST ESTIMATE JOB NAME: Southlake • Pilot Project JOB NO: 0025 -97 PHASE: DATE: 9119197 S.H. 114/OVERPASS BY: MS ITEM r UNIT ITEM CATEGORY ' NO. ITEM QTY. UNIT COST TOTAL SUBTOTAL A. HIGHWAY: 1. Evergreen Trees _ 79 EA ' - 3350.00 327,650.00 2. Lawn 168.000' SF 50.10: 316,800.00 , _ _ - _ 3. . Irrigation ' 168,000; SF 50.40 367,200.00 4. ! Paver Enhancement ! 18.8001 SF ! _ 55.00 ; 384,000.00 5.? Limestone Cobble g over srsag. a Medan 1 _ 1,950L _SF 32.00 ! 53,900.00 • 8.1 Limestone Cobble Under Bridge - I 19,8001 SF 52.00 + 539,600.00 _ 7. ; Stone Band Under Bridge 2,400 SF 56.00: $14,400.00 50.50 ' 54,950.00 8. I Exusting Bridge Face Painting 9,900! SF 9. l Existing Metal Bridge Rail Painting 1,050 LF _ 5 i 32,100.0 SUBTOTAL ! _ • 5260,600.00 20% Contingency i 552,120.00 _ TOTAL 1 l 3312.720.00 1 1 T - 3. * MEDIAN: - • - - - -- - -- 1. Shade Trees 4" cal. 10! EA 5440.00 54,400.00 _ 2. Ornamental Trees 6'-8' ht. 44. EA 5150.00 ' 56,600.00 _ 3. Curb -Median Planter Shrubs, 2 gal. 20 EA $15.00 _ 5300.00 4. G 1 gal. - -- -- 28 _ - 5 EA 510.00 _ 3 . 2.650.00 _ 5. ~Lawn 9,800 SF 30.10 5980.00 _ _ 5 Irrigation 10,500 SF 30.40 $4,200.00 _ SUBTOTAL _ 519.130. 20% Contingency 53,826.00 - _ TOTAL _ L 522,956.00 -- D- r 'E.- Y-0QIAMVO> PC(1° . i - - i'PL -- VY 'k?.??-45(11). , 1 __ ESTIMATE TOTAL: $335.676.00 Newman, Jackson, Bieberstein, Inc. 4 L 1 A - Sep -25 -97 09:O-A NJB, Inc. 972 233 -2022 P.07 V ST ESTIMATE JOB NAME: Southlake - Pilot Project JOB NO: 0025 -97 PHASE: DATE: 9/19197 F.M. 1709 (MAJOR INTERSECTIONS) 8Y: MS ITEM ITEM CATEGORY NO. _ ITEM QTY. UNIT COST TOTAL SUBTOTAL 1. ,Shade Trees a' cal. 15 EA $440.00 87,040.00 ! _ 2.' Ornamental Trees 6'-8' ht. 48. EA ! 5150.00 ! 57,200.00 _ 3. Shrubs © Median Pint. 2-gal. 40 EA ; 315.00 5600.00 4. Groundcover (Juniper) 1-gal. w /orn.trees 530 EA 510.00 55,300.00 5.;Tree Uplight (Shade Trees only) 16 EA 3500.00 1 $S.000.00 - _ 6.Lawn 5,600' SF ; 50.10 8560.00 7.i Irrigation - ; 8,800! SF I 30.40 i 52,720.00 8. Stone Paver fg Median 1 3,120; SF ; 52.00 56,240.00 i _ - _—_ 9. I Paver Enhancement g Street Intersections 6.400 SF ; $5.00 832,000.00 10.; Concrete Bike Trail 7,000 ∎ SF $2.75 519,250.00 — 11. ; Berm/Grading Allow. 39,000.00 • SUBTOTAL' — — 397,910.00 20% Contingency, — - -- $19,582.00 '. TOTAL - — 5117,492.00 • • -- - - - - r I 1 r 1 l 1 ( 1 ESTIMATE TOTAL: $117.492 Newman, Jackson, Bieberstein, Inc. 5 i \ - )0 i Sep-25-97 09:O4A NJB, Inc. 972 233 -2022 P.08 DST ESTIMATE JOB NAME: Southlake - Pilot Protect JOB NO: 0025 -47 PHASE: DATE: 9119/97 S.H. 114 (25' WIDE BUFFER) BY: MS 100 LF I ITEM UNIT ITEM CATEGORY NO. _ ITEM QTY. UNIT _ COST T OTAL SUBTOTAL t.. Shade Trees 4" cal. 2; EA , 5440.00 i 5880.00 I 2. Shade Trees 2" cal. — -- 2' EA $220.00 5440.00 3. Ornamental Trees 6 _EA_ 5150.00 5900.00 ; 4. Lawn 3,1001 SF 30.10 ! 5310.00 _ 5- ,Imgatian ; 3,100 SF 50.401 $1,240.00 — 6.; Berm/Grading ! 185: CY 1 550.00 ' 59,250.00 1 SUBTOTAL 1 313, 020.00 20% Contingency 52,604.00 I TOTAL ! l $15,524.00 1 _ . ---ii . I I ESTIMATE TOTAL: $15.624.00 Newman, Jackson, Bieberstein, Inc. 6 >> - 1 Sep' -25 -97 09:04A NJB, Inc. 972 233 -2022 P.09 OST ESTI MATE JOB NAME: Southiake - Pilot Project JOB NO: 0025 -97 PHASE: DATE: 9119197 S.H. 1709 (20' WIDE BUFFER) BY: MS 100 LF ' ITEM UNIT ITEM CATEGORY P40. _ ITEM QT Y. _ UNIT COST TOTAL SUBTOTAL 1. Shade Trees 4" cal. 2 EA 5440.00 . 5880.00 , 2. Shade Trees 2" cal - - - 2 EA ' 5 220.00 ; 5440.00 _ 3 Ornamental 6 EA - i 5150.00 5900.00 - 4. Lawn 2.400 SF ' 50.10 ; 5240.00 5. Irrigation _ 2.400 : SF ' 50.40 ! 5960.00 6_ Berms/Grading i 150 . CY 550.00 I 57,500.00 ! SUBTOTAL I i ; 510.920.00 . - 20% Contingency L — — T - I 1 52.184.00 -_ - TOTAL - 513.104.00 • • I- - _ - - - -- - -- I ! . , ESTIMATE TOTAL: $13,104.00 Newman, Jackson, Blebersteln, Inc. 7 Spp -75 -97 09:05A NJB, Inc. 972 233 -2022 P.10 .34ST ESTIMATE JOB NAME: Southiak• - Pilot Project JOB NO: 0025 -97 PHASE: DAVIS (15' WIDE BUFFER) OR DATE: 9/19/97 CONTINENTAL (15' WIDE BUFFER) BY: MS 100 LF ITEM UNIT ITEM CATEGORY NO. _ ITEM QTY. UNIT COST TOTAL SUBTOTAL 1. Shade Tree 2 EA 5440.00 5880.00 2 'Shade Tree 2 EA $220.00 5440.00 3. Omamental 6 EA- 5150.00 . $900.00 4. Lawn 2.000 SF • 50.10 5200.00 5. Irrigation 2,000 SF 50.40 5800.00 6. Berms/Grading . 120• CY $50.00 58,000.00 • – - _ SUBTOTAL i S9,220.00 20% Contingency 51,844.00 TOTAL, – - $11.064.00 • . __________ . • • • • • • ESTIMATE TOTAL: $11.064,Q4) Newman, Jackson, Bieberstein, Inc 8