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1999-05-04
REGULAR CITY COUNCIL MEETING 667 NORTH CARROLL AVENUE SOUTHLAKE, TEXAS MAY 4, 1999 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem Gary Fawks; Deputy Mayor Pro Tem Ronnie Kendall. Members: Patsy DuPre, Debra Edmondson, Wayne Moffat, Rex Potter. CITY STAFF PRESENT: City Manager Curtis Hawk; Assistant City Manager Shana Yelvertun; Assistant to the City Manager Shelli Siemcr; Zoning Administrator Karen Gandy; Director of Economic Development Greg Last; Ecunomie Development Coordinator Kate Barlow; Director of Engineering Ron Harper; Capital Projects Coordinator Shawn Poe; Court Administrator Scan Leonard; Director of Public Works Bob Whitehead; Landscape Architect Keith Martin; Director of Public Safety Billy Campbell. City Attorney Wayne K. Olson; and, City Secretary Sandra L. LeGrand. WORK SESSION: The work session was called to order by Mayor Rick Stacy at 5:10 p.m. In addition to the agenda items, the following item was discussed with staff. The work session was video taped and a tape recording was made of the work session for future reference. During the Work Session, the City was honored to have Federal Judge Joe Kendall perform the Oath of Office ceremony to new Councilmembers Rex Potter and Patsy DuPre. Judge Kendall stated, "About this time last year it was a great privilege for me to swear in my wife Ronnie as a member of the Southlake City Council, and also to swear in Gary Fawks and Debra Edmondson. I mean this sincerely; it is a privilege for me as a citizen of Southlake to be asked to swear in both Patsy DuPre and my good friend Rex Potter." Judge Kendall stated, "When I moved to Southlake, I had been around politics most of my adult life, and I never really appreciated the amount of time that goes into the work that is done until it became very personal to me. I think if the residents of this town had a clearer picture of what is involved, to serve without pay; it is a genuine desire to do what is in the best interest of the town and the community they live in, and for that, those of us who sit before the television at night, as just a tax paying citizen here, I am grateful for that." Mayor Rick Stacy presented a plaque of appreciation to Councilmember Scott Martin for the three year term he served on the City Council. Mrs. Martin presented her husband's final remarks as Councilmember as he had a sore throat and was not able to speak. After the swearing-in ceremony, the work session was adjourned for refreshments. The work session ended at 6:30 p.m. Regular City Council Minutes of May 4, 1999 Page 1 of 18 REGULAR CITY COUNCIL MEETING Agenda Item gl, Call to Order (6:30 p.m.) Mayor Rick Stacy called the Regular City Council meeting to order at 6:30 p.m. Mayor Stacy introduced the new Councilmembers to the audience. Agenda Item g2-A, Executive Session Mayor Rick Stacy advised the audience that the City Council would be going into executive session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.075, 551.076 to seek consultation with City Attorney regarding pending and contemplated litigations, to deliberate the purchase, exchange, lease or sale of real property, a negotiated contract for a prospective gift or donation to the City, to deliberate the appointment and evaluation of public officials, to confer with one or more employees to receive information from or to question the employees, and to deliberate the deployment of specific occasions for implementations of security personnel or devices. Council adjourned into executive session at 6:33 p.m. Council returned to open session at 7:15 p.m. Agenda Item g2-B, Action Necessary-Executive Session No action was taken as the result of the executive session. Agenda Item g3, Invocation Pastor Jo Ponder, White Chapel United Methodist Church, gave the invocation for Pastor John McKellar who was not able to attend the City Council meeting. Agenda Item g4-A, Mayor's Report (7:17 p.m.) Mayor Stacy announced that new Councilmembers Patsy DuPre and Rex Potter were sworn into office tonight during the work session by Judge Joe Kendall. Mayor Stacy made the following announcements: )' Southlake Executive Forum will meet on May 6, 1999, at 7:30 a.m. at the Tuscany Restaurant in Southlake. During the meeting, Mayor Stacy will give an update on the City of Southlake. )~ National Day of Prayer Celebration will be held on May 6, 1999 at 12 noon at the Town Square bandshell. Everyone is invited to attend. Regular City Council Minutes of May 4, 1999 Page 2 of 18 Following the National Day of Prayer Celebration, Councilmembers have been invited by the Senior citizens of Southlake to attend "Hot Dogs with the Top Dogs" at the Southlake Senior Center. Lunch will be served along with a day of mingling and other activities. On May 6, 1999, at 7:00 p.m., at the Carroll Elementary School, SP1N #16 will meet to discuss and review the new options for the intersection of South Peytonville Avenue and West Continental Boulevard. Northeast Leadership Forum will meet at Tarrant County Junior College Student Center on May 11, 1999, at 7:30 a.m. Councilmembers are invited to attend. The Mayor's Advisory Committee will meet for lunch on May 12, 1999 in the Senior Activity Center. The quarterly joint meeting with City Council and SPIN representatives will be held on May 13, 1999, at 7:00 p.m. in the Senior Activity Center. Mayor Stacy presented a proclamation to Fire Marshal Bruce Mueller, proclaiming May 2-8 as Arson Awareness Week. Agenda Item #4-B, City Manager's Report No report given this evening. Agenda Item gl-C, SPIN Report (7:23 p.m.) SPIN Representative A1 Morin made the SPIN #10 report this evening, stating on behalf of SPIN he wishes the new councilmembers well and looks forward to seeing them at the joint meeting to be held next week. The SPIN #10 area does not have much going on at this time. There are some rezoning issues from "AG" to "Residential" and that does not usually cause concerns. The SPIN organization as a whole, set some administrative goals to help strengthen the organization. He noted last year the accumulated attendance was 59% and they are trying to encourage members to get that a little higher. Mr. Morin said, "So far this year we are up to 88%, and we are happy that the SPIN members are taking the SPIN job responsibility seriously." Morin stated, "The other thing we are trying to do is develop two-deep leadership. In case a representative cannot make it to a meeting there will be someone they can rely on to attend the meeting for them. We are trying to get out to the homeowners associations, as an area where we can develop a leadership not only for SPIN but for all community leadership. Basically, we are trying to keep SPIN in fi'ont of the people." Mr. Morin thanked Nona Whitehead for working with the SPIN program, noting she supported SPIN and the group is looking forward to working with Shelli Siemer on SPIN in the future. Regular City Council Minutes of May 4, 1999 Page 3 of 18 Agenda Item #5, Consent Agenda (7:30 p.m.) Mayor Rick Stacy stated this is the time of the evening when Council votes on several items at one time. He informed citizens present of the procedure Council follows in voting on the "Consent Agenda" and asked if anyone had any comments or opposition to express regarding any items listed in this section of the agenda. Mayor Stacy read the consent agenda items into the record as follows: 5-A. Removed from consent agenda. 5-B, Authorize the Mayor to enter into a contract with Minors Landscape Management for annual mowing services for parks and City facilities. 5-C. Award of bid to Everspan Building Systems, Inc. for the installation of sanitary sewer to serve Hillwood Estates subdivision. 5-D. Approving the name of the new tennis complex at Bicentennial Park as the "Southlake Tennis Center." 5-E. Authorize the Mayor to enter into a professional services contract with F. Mason and Associates to perform consulting services for the development of the Southlake Public Library. 5-F. Ordinance No. 480-FF, 1st Reading, Revisions to Zoning Ordinance No. 480, as amended, regarding processing procedures for applications. 5-G. Ordinance No. 483-H, 1st Reading, Revisions to Subdivision Ordinance No. 483, as amended, regarding processing procedures. 5-H. Ordinance No. 480-310, 1st Reading (ZA 99-021), Rezoning on property legally described as being Tract 17 in the R.D. Price Survey, Abstract No. 992. 5-1. Ordinance No. 480-311, 1st Reading (ZA 99-031), Rezoning on property legally described as a portion of Tract 3, in the W.W. Hall Survey, Abstract No. 687. 5-J, Off consent agenda. 5-K. Design alternatives for the reconstruction of Continental Boulevard, Phase I, from Davis Boulevard to Peytonville Avenue. Tabled to May 18, 1999. 7-A. Ordinance No. 544-A, 2na Reading, Amendments to Landscape Ordinance No. 544. Tabled to May 18, 1999. 10-B. Variance to the Driveway Ordinance for proposed driveway accessing Pearson Lane from the proposed Exxon development in the City of Keller. Regular City Council Minutes of May 4, 1999 Page 4 of 18 10~C. Authorize the Mayor to enter into an amended developer's agreement with the developers of Loch Meadow Estates. Motion was made to approve the consent agenda as presented. Motion: Edmondson Second: Potter Ayes: Edmondson, Potter, Moffat, DuPre, Stacy (Couneilmember Patsy DuPre abstained from Item #10-B only) Nays: None Approved: 5-0 vote ADDITIONAL INFORMATION REGARDING CONSENT AGENDA ITEMS Authorize the Mayor to enter into a contract with Minors Landscape Management for annual mowing services for parks and City facilities. The FY 1998-99 Parks and Recreation Budget contains a line item amount of $120,000 for contract mowing and landscape maintenance of city parks, city facilities, city rights-of- ways and medians, and State rights-of-ways for F.M. 1709 and Highway 114. The proposed contract includes park mowing and general landscape maintenance services for city parks and facilities on an annual basis. It includes an option to renew the contract annually for two (2), one-year periods. Alternate #1 for annual fire ant treatment on sixty-six (66) acres of highly utilized public property is also included for consideration. Four (4) vendors submitted bids for the project. Three (3) bids met the qualifications for consideration. Minors Landscape Management submitted the low bid in the amount of $45,420.50, plus Alternate #1 at $10,062.36, for a total bid price of $55,482.86. Staff recommends Council approve the base contract with Alternate #1. Award of bid to Everspan Building Systems, Ins., for the installaton of sanitary sewer to serve Hillwood Estates subdivision. Hillwood Estates is scheduled to have sanitary sewer installed as part of the Phase III Neighborhood Sewer Program. The project was delayed due to the ongoing difficulty in acquiring two easements required to construct the sanitary sewer for Dove Acres. No easements are necessary to construct the sanitary sewer for Hillwood Estates, therefore, staff chose to separate the project into two projects to expedite the construction of sanitary sewer to serve Hillwood Estates. The FY 1997-98 CIP budget has $500,000 appropriated for the construction of sanitary sewer to serve both Hillwood Estates and Dove Acres. Of the $500,000 budgeted, $95,000 was for the design and construction of the sanitary sewer for Hillwood Estates. The apparent low bidder is Everspace Building Systems, Inc., of Mansfield, for the amount of $69,914.50. The engineering, surveying, and construction cost is $82,414.50, which is below the budgeted $95,000. 5-D. Approving the name of the new tennis complex at Bicentennial Park as the "Southlake Tennis Center." At the March 8, 1999 Park and Recreation Board Regular City Council Minutes of May 4, 1999 Page 5 of meeting, the board discussed naming the new tennis complex. The Board indicated that "Southlake" should be in the name and directed city staff to speak with Northeast Tarrant Tennis (NETT) to gather input on alternatives for naming the facility. There were seven (7) alternate names suggested and the board voted to present the "Southlake Tennis Center" as the name. Council approved the uanle. Authorize the Mayor to enter into a professional services contract with F. Mason and Associates to perform consulting services for the development of the Southlake Public Library. Requests for qualifications were sent to seven local library consulting firms with regards to their professional experience and overall ability to adequately assist the City in the planning and development of the Southlake Public Library. From those seven RFQ's, two responses were received. A professional services contract with a scope of services has been prepared by staff and reviewed by F. Mason and Associates. A fee not to exceed $55,750 has been proposed by F. Mason and Associates. Within the current fiscal year budget, $50,000 is allocated for professional services associated with the library project. Ordinance No. 480-FF, 1st Reading, Providing for changes for the processing of applications and amending the Zoning Ordinance No. 480 as amended. One observation that may explain the need for this change is the evolution of the type of development applications submitted to the City. Historically, the greatest percentage of applications were residential subdivisions done by a relatively small group of consultants. They became fairly competent at complying with the ordinances because of their frequency of involvement. In the past couple of years we have seen a dramatic shift from residential applications to non-residential applications. With this type of application, the consultants frequently are new to Southlake and they typically only do one or two projects in the City. By the time they learn the codes, they no longer have projects in the City. Staff spends considerably more time bringing new consultants up to speed on the requirements than in the past. As well, the regulations have grown more complex in recent years, requiring longer for the consultants to gain a full understanding of the ordinances. Ordinance No. 483-I-1, 1st Reading, Providing for changes for the processing of plat applications and amending the Subdivision Ordinance No. 483, as amended. The reasons for amending this ordinance are the same as for Ordinance No. 480- FF, as noted above. Ordinance No. 480-310, Ist Reading (ZA 99-021), Rezoning Tract 17, R.D. Price Survey, Abstract No. 992. Rezoning of property legally described as being Tract 17 situated in the R.D. Price Survey, Abstract No. 992, and being approximately 5.386 acres. Current zoning is "AG" Agricultural District with the requested zoning of "RE" Residential Estate District. Owner: Jimmy and Dana Boyles. Applicant: Peebles & Associates. Regular City Council Minutes of May 4, 1999 Page 6 of 18 10-B. 10-C Ordinance No. 480-311, 1st Reading (ZA 99-031), Rezoning Tract 3, W.W. Hall Survey, Abstract No. 687. Rezoning of Tract 3, W.W. Hall Survey, Abstract No. 687, 2.0 acres of land. Current zoning is "AG" Agricultural District with a requested zoning of "SF-1A" Single Family Residential District. Owner and Applicant: Bob Stevenson. Design alternatives for the reconstruction of Continental Boulevard, Phase i,, from Davis Boulevard to Peytonville Avenue. This item has been tabled to May 18, 1999. Ordinance No. 544-A, 2~a Reading, Amendments to Landscape Ordinance No. 544. This item has been tabled to May 18, 1999. Variance to Driveway Ordinance for proposed driveway accessing Pearson Lane from proposed Exxon development in the City of Keller. The property is located at the northwest comer of Pearson Lane and Price Road (Southlake Boulevard) in the City of Keller. An Exxon gas station has been approved by the City of Keller at this location. Because a driveway is proposed to access Pearson Lane, a public street within the City of Southlake, it is subject to the City of Southlake's Driveway Ordinance No. 634. The proposed full access driveway is approximately 170' north of the north right-of-way of Southlake Boulevard, which is in compliance with the City of Keller minimum spacing standard of 150'. The City of Southlake's Driveway Ordinance requires a minimum spacing of 250' for a full access driveway or a minimum spacing of 200' for a right- in/right-out driveway. The applicant has requested a variance to this requirement. The driveway is in compliance with the City of Southlake's minimum stacking depth. Authorize the Mayor to enter into an amended developer agreement for Loch Meadow Estates. A final plat has been approved for Loch Meadow Estates located north of Dove Street and east of Ridgecrest Drive. The new subdivision is to be served by a new lift station constructed large enough to handle the entire drainage basin of approximately 675 acres but with pumps only large enough at this time to handle existing development, plus growth up to approximately 120 units. The City will later route the sewer for Huntwick and Quail Creek Estates to this lift station and do away with the Huntwick lift station. As the drainage basin develops, the pumps can be upgraded. The new lift station and force main will pump the sewer to the new force main to be constructed by the City along Dove Street. This developer agreement covers the construction of the new lift station and force main down to Dove Street. There is the possibility that the new force main to be constructed along Dove Street by the City will not be completed at the time all of the improvements for Loch Meadow Estates are completed. The cost of the lift station and force main to handle ultimate development is $206,660, and the cost quoted for a lift station and force main to serve only Loch Meadow Estates is $78,400. The park fee for this subdivision included in the original Regular City Council Minutes of May 4, 1999 Page 7 of 18 developer agreement is $24,000. There is City reimbursement in the oversize of the lift station and fome main in the amount of $128,260. Agenda Item #6-A Public Forum (7:35 p.m.) Kenneth Horne, 1215 Ashmoore Court, Southlake. Mr. Home stated he has three things he wishes to discuss with Council. 1) He stated in January he asked the Mayor and Council about the possibility of a Martin Luther King holiday for City employees and would like to know what it will take to make it happen. 2) The new Sabre Development tax abatement. He wants the Council to be sure and remember the people who were here before tax abatements and the businesses in Southlake that do not have tax abatements that did carry this town who no longer might have their businesses here in Southlake because they did not get a tax abatement. 3) When the City does consider these tax abatements for the large corporations that will be here, maybe the City could give them 1% less of an abatement and use that 1% to further enhance the lifestyles for the people who live in the city. He said, "If we want to have good people work for the City, they need to be compensated in that manner. I am not interested in what other towns do for their employees, only for the employees that we have here. They are the ones that make our town the best town in Northeast Tarrant County." Councilmember Wayne Moffat commented regarding Mr. Home's statement and noted there was a Y2-cent sales tax for SPDC and Crime Control and Prevention District, so there is an enhancement to the lifestyle in Southlake. Agenda Item #6-B, United Way Northeast Senior Issues Committee Report (7:35 p.m.) Linda Reynolds, 717 Longford Drive, Southlake. Ms. Reynolds represented the United Way Committee to Identify the Issues of Senior Citizens in Northeast Tarrant County. Ms. Reynolds stated in 1997 she was asked to be a volunteer on a committee that the United Way put together, to identify the issues that are facing our residents in Northeast Tarrant County. Ms. Reynolds gave an overview of the report for Council and the audience. She stated the transportation issue is a big issue for the seniors in the area. Councilmembers Kendall and Edmondson volunteered to work with the seniors in Sonthlake on the transportation issue. A copy of the report is available for inspection in the Office of the City Secretary. Agenda Item #5-A, Approval of the Minutes of the April 20 and April 27 City Council Meetings Motion was made to approve the Minutes of the Regular City Council meeting held on April 20, 1999, and the Special City Council meeting held on April 27, 1999, as presented. Motion: Kendall Second: Fawks Ayes: Kendall, Fawks, Moffat, DuPre, Edmondson, Stacy Regular City Council Minutes of May 4, 1999 Page 8 of 18 Nays: None Abstention: Potter Approved: 6-0-1 vote Agenda Item #5-J, Award of Bid to Marathon Contractors, Inc., for improvements to the Public Works Facility on Continental Boulevard Director of Engineering Ron Harper presented this item regarding the improvements to the Public Works Facility on Continental Boulevard, noting, the City Council authorized $341,050 in the FY 1997-98 CIP budget for renovations to the Public Works Facility. He stated the renovations are Phase One of many future phases, which will eventually occur to the site in order to bring the site into conformance with City ordinances. The items included in this renovation include: pave parking for employees/visitors; pave driving area from entrance to the fuel facility and thence to exit; new roof for the shop and office area; install a brick or masonry facade along the south side of existing building; install an awning along the west side of existing building; install an office entrance enclosure; install an ADA standard restroom; and install masonry/wrought iron fence and landscaping along the Continental Boulevard property line. The $341,050 in the FY 1997-98 CIP budget along with the $200,000 in the FY 1998-99 CIP budget brings a total of $541,050 to construct the improvements to the Public Works Facility. The apparent low bidder is Marathon Contractors, Inc., for the amount of $426,000. A copy of the memorandum from Mr, Harper dated April 30, 1999, is hereby attached to the minutes of this meeting. Motion was made to approve the low bidder Marathon Contractors, Inc., in the amount of $426,000. Motion: Kendall Second: Fawks Ayes: Kendall, Fawks, Moffat, DuPre, Edmondson, Potter, Stacy Nays: None Approved: 7-0 vote Agenda Item #7-B, ZA 99-015, Revised Concept Plan for N.E.T. Church (8:05 p.m.) ZA 99-015, Revised Concept Plan and Site Plan for N.E.T. Church on Lot 3, Block 1, of the approved Preliminary Plat for The Remington Addition and being on property legally described as Tract 5Al situated in the Jesse G. Allen Survey, Abstract No. 18, and being approximately 7.0135 acres. Current zoning is "CS" Community Service District. Applicant: James E. Langford, Architects and Planners; Owners: N.E.T. Church. Zoning Administrator Karen Gandy stated five (5) notices were sent to property owners within the 200' notification area and one (1) response was received from E.I. Wiesman, 2607 West Southlake Boulevard, Southlake, in favor stating, "I have no problem with the Concept and Site Plan, provided the N.E.T. Church maintains our agreement relating to the L.T.D. (lights)(trees) and (drainage). Regular City Council Minutes of May 4, 1999 Page 9 of 18 James Langford, 3838 Oak Lawn Avenue, Dallas. Mr. Langford addressed the comments in the staff review letter stating they only need relief on the articulation and the 4:1 slope issue. He agreed to change the lights to 20' high for use in the parking lot only. He commented that the recessed lights only burn when needed, and that they would be willing to coordinate the lights with the Southlake Police Department. PUBLIC HEARING: Wayne Haney, 400 Brock Drive, SPIN #15 Representative. Mr. Haney stated he held an official SPIN meeting on the church's plans and have had several information meetings on the site with the developers. He stated the developers have been cooperative and have made a major effort to save the old trees. He stated there was limited interest in this project from the SPIN group. Jack Wiesman, 2607 West Southlake Boulevard. Mr Wiesman stated most of his concerns have been addressed (lights and drainage). He stated the utility right-of-way is a concern. He stated most of the trees near the road have died. He stated if the drainage was moved to the west, it would be by-passing the trees. He asked that the drainage easement be kept to a minimum depth. The lights in Phase One have been addressed. Councilmember Debra Edmondson stated it would be her suggestion to Mr. Harper that he have someone on site when the easement is being cut to protect the trees. Mayor Stacy suggested we leave out the 5' utility easement as it will eliminate the concern of the adjacent property owner. Then, if he develops his property he will have to provide a utility easement as well. The church does not need the easement as they will be coming in fi.om a different side. I would be eliminating the easement because of the heavy tree cover. Public hearing closed. Motion was made to approved ZA 99-015, in accordance with the Staff Review Letter dated April 16, 1999, granting relief on Items gl, #2, and deleting Item #6; recognizing the commitment made by the developer with regard to the lighting; also acknowledging the applicant's proposal for the drainage treatment. Motion: Moffat Second: Fawks Ayes: Moffat, Fawks, Kendall, DuPre, Edmondson, Potter, Stacy Nays: None Approved: 7-0 vote Agenda Item 07-C, Ordinance No. 744, 2nd Reading, Designating Reinvestment Zone Number Two (8:43 p.m.) Regular City Council Minutes of May 4, 1999 Page 10 of 18 Director of Economic Development Greg Last presented Ordinance No. 744 for second reading, stating there have been several months of good-faith negotiations related to this project, which were consummated in a presentation to the City Council on April 27, 1999. Mr. Last reviewed the changes made to the ordinance after discussions with the City Council on April 27, 1999. A copy of the changes are hereby attached to the minutes of this meeting. PUBLIC HEARING: No comments were made during the public heating. Motion was made to approve Ordinance No. 744, 2na reading, Designating Reinvestment Zone Number Two in the City of Southlake, pursuant to Chapter 312 of the Texas Tax Code; establishing the boundaries of the district. Motion: Kendall Second: Edmondson Ayes: Kendall, Edmondson, Potter, Fawks, Moffat, DuPre, Stacy Nays: None Approved: 7-0 vote Agenda Item #9-A, Resolution No. 99-26, Adopting a Tax Abatement Policy (8:50 p.m.) Director of Economic Development Greg Last presented Resolution No. 99-26, Adopting a Tax Abatement Policy, establishing guidelines and criteria for tax abatement agreement, electing to become eligible to participate in tax abatement and providing an effective date. Mr. Last stated Council has been provided a copy of the policy and noted points that were brought up since the last meeting and he addressed those issues. He noted in the policy where it refers to "annual salary of $50,000" be changed to "annual compensation package of $50,000." Motion was made to approve Resolution No. 99-26 adopting a tax abatement policy, changing the word "salary" to "total compensation" in paragraphs C-1 and C-2 of the policy. Motion: Fawks Second: DuPre Ayes: Fawks, DuPre, Edmondson, Potter, Kendall, Moffat, Stacy Nays: None Approved: 7-0 vote Agenda Item #9-B, Resolution No. 99-27, Approving the terms and conditions of a program for economic development (9:00 p.m.) Resolution No. 99-27, Approving the terms and conditions of a program to promote economic development and stimulate business and commercial activity in the City; authorizing the Mayor to execute an agreement with The Sabra Group, Inc., for such purposes; and providing an effective date, was presented by Greg Last, Director of Economic Development. Mr. Last stated the major item in the Chapter 380 agreement is Regular City Council Minutes of May 4, 1999 Page 11 of 18 a rebate of a portion of the sales tax generated by the construction materials purchased on the site. The additional tables that were prepared for fiscal analysis shows a summary of the SPDC and Crime Control and Prevention District funds of approximately $3 million dollars over an eighteen (18) year period. Just the tracking and monitoring that Sabre is committed to provide will bring to the Parks and Crime Control District just over $1.5 million dollars each, as well as to the general fund .5% of the general fund sales tax. Mr. Last reviewed the blanks that were left in the document. Mayor Stacy questioned the construction sales tax agreement, stating, this agreement enables Sabre to do it, but does it obligate them to do it? Mr. Last stated, "no." Mayor Stacy stated he is a little concemed because we are counting on this now that Sabre has brought it to the City's attention, now that it is a possibility. It is a very nice thing and the City wants it to happen and he wants to make sure that Sabre wants it to happen too. Mr. Last stated this package presents benefits to both Sabre and the City. JeffDoral, attorney for Sabre. Mr. Doral stated he thinks from a legal standpoint there is no obligation on the part of Sabre to attempt to cause its sales to occur in the locality. He stated, "There is so much savings available to Sabre to do so, I don't think it would make any sense for them not to." Mayor Stacy stated he agrees and asked Mr. Doral to add that language to the agreement. We are counting on that revenue for SPDC and Crime Control District. Councilmember Kendall asked what system is set up for proper accounting, and what effort will be made to make the purchase of construction materials in Southlake. Sabre has not done this before and does not know what the system is. We are looking at a system that will provide Council the accountability. The effort is going to be made and proper accounting is going to be done. Council needs some assurances. Councilmember Rex Potter commented on a long term commitment and asked Mr. Doral for their input on that issue. How long does Sabre plan to stay in Southlake and would they be willing to make a long term commitment? Potter stated that if all the buildings go up, they will be here a long time, if only one building goes up, Sabre may not feel they need to stay if they are enticed to leave Southlake, and Southlake would like to entice Sabre to stay. Council adjourned into recess at 9:09 p.m. Council returned to open session at 9:25 p.m. Jeff Doral stated the issue Councilmember Potter is concerned about. He said, "Sabre is more than glad to make an obligation to agree to what they can to create sales to occur in Southlake. There are some issues on what you would have to do in that regard, to make sure you are meeting the terms of the agreement." Mr. Doral gave examples of some of the issues that may come up. He referenced paragraph 10 of the agreement Company Covenants, noting Sabre is already covenant to make sure their buildings operate primarily as a corporate campus. They would also agree to take "all reasonable efforts" to generate area construction sales tax revenues to the extent feasible. Regular City Council Minutes of May 4, 1999 Page 12 of 18 City Attorney Wayne Olson stated he understands the concept and will work with Mr. Doral on the appropriate language. Motion was made to approve Resolution No. 99-27 with the direction to staff to have the two attorneys to work out the appropriate language to meet the Council's desire and assurance from Sabre to follow through with the sales tax facilitation. Motion: Fawks Second: Kendall Ayes: Fawks, Kendall, Moffat, DuPre, Edmondson, Potter, Stacy Nays: None Approved: 7-0 vote Agenda Item #9-C, Resolution No. 99-28~ Approving the terms and conditions of the agreement by and among the City of Southlake, Maguire Partners-Solana, and The Sabre Group, Inc. (10:00 p.m.) Resolution No. 99-28, Approving the terms and conditions of agreements by and among the City of Southlake, Maguire Partners-Solana Limited Partnership and The Sabre Group, Inc; establishing and providing for tax abatement; authorizing its execution by the Mayor and providing an effective date, was presented by Greg Last, Director of Economic Development. Mr. Last pointed out the pages in the agreement that have been revised. He went over the changes for Council. Jeff Doral, attorney for Sabre. Mr. Doral stated regarding the long term commitment, "Wayne, Betsy and I spent a long time negotiating the assignability provisions in this agreement. They are tight. We have very limited ability to transfer Sabre's rights in this agreement to somebody else. The agreement allows transfers between IBM, Maguire Parmers and Sabre to be allowed without the City's consent. It does not allow for anything else to occur without the City's consent, unless it were a company that Sabre controls. Once we have earned our ten-year abatement, the abatement is done and we would have the ability to do whatever we wanted to do with the property. That is the issue. Before that time we have very little rights to transfer the property." Doral stated, "Going beyond ten (10) years is extremely difficult. There is no way that anyone can look forward to and predict what will happen beyond ten years. The way the agreement is written, it is beyond a ten year period because of the way phases work. Every phase gets an additional ten years, so we have every incentive to fulfill the abatement because we have very little transfer rights, and we will not get the abatement unless we still occupy that facility for ten years from the date the last facility is built. In today's environment, it is not a workable provision." Councilmember Potter stated if they do the whole package, it is not a problem, it's the first building that may be an issue. He stated he just wants some confidence that things will work out. Regular City Council Minutes of May 4, 1999 Page 13 of 18 Director of Economic Development Greg Last stated he had one more point that came up in the April 27, 1999 meeting so that Council would not be surprised if it comes up in the next several months. "Recall that the premises exhibit is an exhibit that generally shows what they think they are doing right now. We had a meeting this morning regarding next phases, and development plans." He stated, "I would anticipate that in the next thirty days at the most, a development plan will come together that will reflect a more final approach to the overall development of the site, and would anticipate at some point in time when that is developed that we might come back and modify the premises exhibit so that all the contracts in the future will have a more defined drawing. It will be basically like the one shown, but it might be configured a little different. I feel it will be to our benefit over time to have it reflect basically what Council ends up approving as a part of the zoning and development process. From a timing standpoint, I would anticipating everything happening in the next sixty (60) days. Staff has obligated to help them in their plan development." Motion was made to approve Resolution No. 99-28. Motion: Fawks Second: Edmondson Ayes: Fawks, Edmondson, Kendall, Moffat, DuPre, Edmondson, Stacy Nays: None Approved: 7-0 vote Agenda Item #9-D, Resolution No. 99-31, Appointment of a Mayor Pro Tern and Deput~ Mayor Pro Tem (10:00 p.m.) Resolution No. 99-31 allows for the appointment of a Mayor Pro Tem and Deputy Mayor Pro Tern who will serve for a one (1) year tenn. Motion was made to approve Resolution No. 99-31, naming Gary Fawks as Mayor Pro Tern and Ronnie Kendall as Deputy Mayor Pro Tem for a one year tenn. Motion: Moffat Second: DuPre Ayes: Moffat, DuPre, Fawks, Potter, Kendall, Edmondson, Stacy Nays: None Approved: 7-0 vote Agenda Item #10-A, Acquisition of drainage easement from Mr. and Mrs. Bill Runyan (10:05 p.m.) City Manager Curtis Hawk stated he is asking for approval to authorize the City Manager to proceed with acquisition of a thirty-foot drainage easement in exchange for having approximately 900 cubic yards of fill dirt placed in the rear of Tract 8A01, Abstract No. 706, Thomas M. Hood Survey, located north of and adjacent to Durham Elementary School. Mr. Hawk stated, since the construction of the Durham Elementary School and the new Junior High School, the property owner whose property lies immediately north of and adjacent to Durham Elementary School has complained of additional flooding in Regular City Council Minutes of May 4, 1999 Page 14 of 18 the rear of his lot due to stormwater mn-off. The preliminary findings of a drainage study in progress by Freese and Nichols indicates a need for a thirty-foot wide drainage easement along the rear of this lot to accommodate future drainage improvements. A 20- foot wide easement would require a wider channel to be constructed in the future. The property owners, Mr. and Mrs, Bill Runyan, have requested that the rear of their lot be filled to eliminate the occasional flooding that occurs. Providing a thirty-foot easement in the rear of the lot would minimize the impact to the property to the east due to the filling of the rear of this lot. A complete stream management plan that will come out of this study will better define the most desirable hydraulic treatment for this reach of the watershed. The placement of fill dirt in the rear yard of this lot would be more than adequate compensation for the dedication of the drainage easement. It is estimated to cost approximately $15,000 to place the 900 cubic yards of fill dirt in the rear of this lot. Jerry Fleming, Freese & Nichols Consulting Engineers. Mr. Fleming stated he has been working with the City for the development of a drainage plan which is now in Phase II of the South Fork Kirkwood Branch. Mr. Fleming made a presentation to Council regarding this issue. Curtis Bitle, Freese & Nichols Consulting Engineers. Mr. Bitle reviewed the FEMA map and indicated the area being discussed tonight is not a part of the FEMA map. City Manager Curtis Hawk stated, "We have identified a flood plane that does exist between Highland and Durham Elementary school and we have done the engineering work to establish that there is a flood plane. We do not have an easement. There are a lot of areas in this city that do not have easements. We have an opportunity to acquire some easements, partly because of the school and partly because of some other things, but we have an opportunity now that we have identified the flood plane, to acquire some easements to be sure some development does not occur in the flood plane. It also gives us the opportunity to go in and maintain the easements and keep the water flowing where it needs to. We have some areas that we need to address but we cannot because we do not have the easements." Mr. Hawk stated he is looking to Council for direction. We can start the process to begin acquiring the easements. Motion was made to authorize the City Manager to get a 20' easement from Mr. and Mrs. Runyan in exchange for $15,000 in order that the Runyan's may purchase fill dirt to raise their property outside the easement. Motion: Edmondson Second: Fawks Ayes: Edmondson, Fawks, Kendall, Moffat, DuPre, Potter, Stacy Nays: None Approved: 7-0 vote Regular City Council Minutes of May 4, 1999 Page 15 of 18 Agenda Item gl0-D, Authorize the Mayor to enter into a partial developer agreement for Kimball/1709 Addition, Lot 5, Block 1 (10:45 p.m.) Director of Engineering Services Ron Harper presented the partial developer agreement for Lot 5, Block 1, Kimbail/1709 Addition, stating, on September 1, 1998, the City Council approved the site plan for Lowe's warehouse located at the northeast comer of North Kimball Avenue and East Sonthlake Boulevard. The site plan included a new driveway on North Kimball Avenue and a new driveway and deceleration lane on F.M. 1709. The developer desires to construct a driveway on North Kimball Avenue and the driveway and deceleration lane on F.M. 1709 along with the connecting fire lane between them with short nms of water and sanitary sewer lines that will be under the fire lane pavement, prior to the construction of the building and parking lot. The construction of the public facilities require a developer agreement to be executed. At the time of construction of the building, parking lot, and remaining public facilities, an amended developer agreement will be executed. It was determined that the reason for the partial developer agreement is because the owner and the developer have different time lines. Motion was made to authorize the Mayor to execute the partial developer agreement for Lot 5, Block 1, Kimall/1709 Addition. Motion: Moffat Second: Kendall Ayes: Moffat, Kendall, DuPre, Stacy Nays: Potter, Edmondson, Fawks Approved: 4-3 vote Agenda Item gl0-E, Project Priorities for Funding Participation for the 1999 North Central Texas Council of Governments Call for Projects Application (10:55 p.m.) City Manager Curtis Hawk stated on February 12, 1999, the NCTCOG issued a Call for Projects to the cities in the Dallas-Fort Worth, Denton and Lewisville urbanized areas and the cities in the nonattainment areas as designated by the Federal Clean Air Act. Congestion Mitigation and Air Quality (CMAQ) funds can be used for projects that are expected to reduce on-road mobile source emissions. These include intersection improvements, signal system improvements, park-and-ride lots, high occupancy vehicle lanes, etc. There is an estimated $64 million appropriated for CMAQ projects during fiscal years 2000-2003. The projects submitted by the City are evaluated, compared to the other projects submitted by other Cities and chosen based on a point system. Mr. Hawk stated staffhas prioritized the projects as follows: Priority Project % of Cost Participation by City 1 2 3 Peytonville/FM 1709 Intersection 26 White Chapel/FM 1709 Intersection 26 S. Carroll/FM 1709 Intersection 26 Regular City Council Minutes of May 4, 1999 Page 16 of 18 4 Kimball/FM 1709 Intersection 26 Councilmember Ronnie Kendall stated she feels we need to submit the one most likely to be accepted as the first choice. Capital Projects Coordinator Shawn Poe explained the point system to Council. Motion was made to approve to move White Chapel/FM 1709 Intersection to the first choice and Peytonville/FM 1709 Intersection as the second choice. Motion: DuPre Second: Edmondson Ayes: DuPre, Edmondson, Potter, Fawks, Kendall, Moffat, Stacy Nays: None Approved: 7-0 vote Agenda Item 0Il-A, Discussion: Eckerd's Elevation Plans Showing Enhancements along F.M. 1709 (11:10 p.m.) Zoning Administrator Karen Gandy informed the City Council that no discussion was necessary regarding the Eckerd's elevation plans showing fagade enhancements along F.M. 1709 and the east side of the building. Agenda Item #Il-B, Discussion: TxDOT's SH 114/SH121 Major Investment Study (11:12 p.m.) Director of Public Works Bob Whitehead made a presentation regarding the establishment of the City of Southlake's formal position on TxDOT's SHll4/SH121 Major Investment Study. The fourth of five open house/public meetings on this subject was held on April 27 at the Grapevine City Hall. The topic was the viable alternatives proposed to be developed within the existing rights-of~way, such as adding general purpose lanes to the existing freeway. High Occupancy Vehicle (HOV) lanes with general purpose lanes, and express lanes with general purpose lanes were discussed. The TxDOT study team also showed possible local access options. We have discussed the need for the City Council to review the alternatives under discussion by TxDOT to provide an official City of Southlake position to them. This discussion item will allow Council to provide staff direction on their preferences so that staff can prepare a formal resolution for your adoption on May 18, 1999 City Council meeting. The most pressing issue is the development of the main structure, although Council may also want to give their input regarding local access options in the future. Regular City Council Minutes of May 4, 1999 Page 17 of 18 Agenda Item #12, Adjournment (11:30 p.m.) The Regular City Council meeting was adjourned by Mayor Rick Stacy. IVl~r l~ick Sta~ ATTEST: Sandra L. LeGrand City Secretary M:\WP-FILESWIINUTES\-$-min-5-4-99.doc q#llllllltttiXX\\\x Regular City Council Minutes of May 4, 1999 Page 18 of 18 City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, 4-,( c,,Jk_c , solemnly swear (or affirm) that I will faithfully execute the duties of MAYOR PRO TEM, of the City of Southlake, Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." 1! ' SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 4TH DAY OF MAY, 1999. o`��e•J,�N�AKE. , , ayo Rick Stacy ATTESE.8 '' andra L. LeGrand City Secretary City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, REX POTTER, solemnly swear (or affirm) that I will faithfully execute the duties of a CITY COUNCILMEMBER PLACE 1, of the City of Southlake, Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." ZiZ /rffian / SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 4TH DAY OF MAY, 1999. 0 � U.... ;9' ° ° ° °= Mayor Rick Stacy oi >-_ ?x s‘i ATTEST ;/I/1 111 Sandra L. LeGrand City Secretary City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF TARRANT /DENTON CITY OF SOUTHLAKE "I, PATRICIA S. DuPRE, solemnly swear (or affirm) that I will faithfully execute the duties of a CITY COUNCILMEMBER PLACE 6, of the City of Southlake, Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of the City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me Gpd." / L, \ Affiant SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 4TH DAY OF MAY, 1999. 3 ‘' L �.�''� as Mayor Rick Stacy � • � ATTEST-' e t • • andra L. LeGrand City Secretary CONFLICT OF INTEREST AFFIDAVIT • THE STATE OF TEXAS § § COUNTY OF / C i . ! Z h c e., § I, (� C,g as a member of the i� 616' �N Le'llnmake this affidavit and hereby on oa tate the following: I have a substantial inter st in a business entity of real property as defined in Chapter 171, Texas Local Government Code, and a vote is to be taken or a decision is to be made that will have a special economic effect on this business entity or real property. The agenda item affecting this business entity or real property is: /��� i a L t '''i a' `,- ril COMPLETE (A) or (B): (A) The business ent • is �� n ` ' —> / `t r a (name); o (B) The real property is located at: ' I have a substantial interest for the following reasons: (check all which are applicable) Ownership of 10% or more of the voting stock or shares of the business entity. Ownership of 10% or more or $15,000 or more of the fair market value of the business entity. Y Funds received from the_busine s entity exceed 10% of gross income for the previous year. Real property is involved and I have an equitable or legal ownership of the property with a fair market value of at least $2,500. A relative of mine has a substantial interest in the business entity or real property that would be affected by a decision of the public body of which I am a member. Upon filing of this affidavit with the City Secretary, I affirm that I will abstain from voting on any decision involving this business entity or real property and from any further participation on this matter by discussion or debate. Signed this day of ) K G� 197 / � A v Signature of Official The State of ; / ' _ § County of , , 4 , i 4 § Before me 1 A k,(,t, ) on this day personally appeared known me P ( or proved to me on the oath of or through (description of identity card or other document) to be the pe n whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed. '7 Given under my hand and seal of office this day of , A.D . 1 1 — (SEA c\o�P SANDRA L. LeGPAND ■ ■ /I # ��` * Notary Pohl, 1 E (1 i � i / " / / /I �� F STATE 7� � r � . _ IP POFt O P th y Co , 4 41V; �� 1V Notary Public in and for the State of Texas H:\LIBRARY\Municipal\MERGEConflictofInterestAffidavitwpd City of Southlake, Texas MEMORANDUM April 30, 1999 TO: Curtis E. Hawk, City Manager FROM: Ron Harper, Director of Engineering Services SUBJECT: Award of bid to Marathon Contractors for the improvements to the Public Works Center on Continental Boulevard Action Requested: Staff requests the City Council to award the bid for the improvements to the Public Works Center to Marathon Contractors of Arlington, Texas in the amount of $426,000. Background Information: The City Council authorized $341,050 in the FY1997 -98 CIP budget f: renovations to the Public Works Facility. The proposed renovations are as follows: Pave parking for employees /visitors (budgeted materials only, city staff will construct); Pave driving area from entrance to the fuel facility and thence to exit (budgeted materials only, city staff will construct); New roof for the shop and office area; Install a brick or masonry facade along the south side of existing building; Install an awning along the west side of existing building; Install an office entrance enclosure (dead air space); Install an ADA standard restroom; Install masonry/wrought iron fence and landscaping along Continental property line These renovations are phase one of many future phases, which will eventually occur to the site in order to bring the site into conformance with City ordinances. As part of phase two, the City Council authorized $200,000 to be budgeted in the FY1998 -99 CIP budget to install a "brick - crete" fence along the east and north property lines. Each year money will be requested in the CIP budget for City Council approval to fund future phases. 5J- 1 The City Council entered into a professional services agreement with Teague, Nall, & Perkins in order to design the aforementioned phase one and phase two improvements and also prepare a Concept Plan for the required Specific Use Permit (SUP) for outside storage. The SUP for outside storage was approved by the City Council on October 6, 1998. Financial Considerations: As stated previously, 8341,050 was budgeted in the FY1997 -98 CIP budget and 5200,000 was budgeted in the FY1998 -99 CIP budget for a total of S541,050 to construct the improvements to the Public Works Center. Of the S541,050 budgeted, 8135,450 will be required to pave the parking for the employees /visitors and pave the driving area from the entrance to the fuel facility and thence to the exit (materials only /City labor). Therefore, $405,600 remains for the improvements to the Public Works Center for which the City sought bids. The apparent low bidder is Marathon Contractors for the amount of 8426,000 (see attached bid tabulation). The bid included the following improvements: Phase One A new roof for the shop and office area. Install a brick or masonry facade along the south side of existing building. Install an awning along the west side of existing building. Install an office entrance enclosure (dead air space). Install an ADA standard restroom. Install masonry /wrought iron fence and landscaping along Continental property line. Phase Two Install "brick - crete" fence along east and north property line. Staff included in the bid documents an Alternate One bid for the installation of the masonry facade along the west side of the shop and south side of the office area, which were not included in the estimate for the budget. The intent was to examine the additional cost to install the facade not only along the south end of the shop but along the remainder of the building structure that can be seen while driving along Continental Blvd. The additional cost for this alternate is $34,000. The engineering and architectural cost is $46,580. Therefore, $472,580 ($66,980 over budgeted amount) is required to design and construct the improvements listed above, which include the additional facade construction not included in budgeted amount. The additional $66,980 can be funded by the CIP budget from the funds remaining from projects that have been bid under budget (see attached CIP Project Costs spreadsheet). 5J - 2 Citizen Input / Board Review: A SPIN meeting with residents in the area of the Public Works Center was held on September 14, 1998. The residents expressed concerns about the fencing along the north property line that is adjacent to Cambridge Place and the outside storage of materials. The outside storage of materials such as gravel, dirt, etc. is limited to a height of 12 feet. An 8 -foot "brick - crete" fence will be installed along the north property line and will be installed so as not to disturb the existing tree line. Additional evergreen trees will be planted along the north property line in areas where trees do not exist (as part of phase three improvements). The materials used for street and water maintenance, such as gravel, asphalt, sand, etc., will be stored in concrete storage bins (part of phase three improvements). Legal Review: Not applicable Alternatives: In order to reduce the cost of the project closer to the budgeted amount of 8405,600, the City Council may choose to eliminate any of the alternates listed on the bid tabulation sheet. If Alternate One is eliminated (extension of masonry facade along the west side of shop area and south side of office area), the project will decrease by $34,000 and will total $438,580 (including engineering and architectural costs). If Alternate One is eliminated, it can be included in future phases of improvements. Supporting Documents: Bid tabulation for sanitary sewer CIP Project Costs spreadsheet Staff Recommendation: Given that funds remain from several projects that were constructed or have been bid under budget, Staff recommends Council award the bid to Marathon Contractors for the improvements to the Public Works Center in the amount of $426,000. Please place this item on the May 4, 1999 Regular City Council Agenda for City Council review and consideration. 0 11P/ Approved for Submittal to City Council: iler p=er's • fice 5J -3 1 . 101 c! 1 ;„,:,, , , . , ,1 , ! _ 18i 81 8 '8 1 1 8 c 0 :fil 161 1 1 i r " VIA • 1 tt'll , r•- 1 1 • 1 c I g 1 • .:, I . 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X< I I Y LLI > LI. ° U - II) < ; W 0 -I ILI .< ° LLI E tu m ).- VcE > al LiJ ; LIJ E 0 O 0 di WI 0 Z D < /- U- Z I- aa 0 I co /- �2I- «Z : a In c E , Z-I 2 Zrif Z-2,E Z-2, 1 Z -I W 0 }..._ Z 1 :: 2 • 1 uj 7 :(' co < ff R' ).- ,T < z r 4 < a. ai < a. ff,<II w<)-- til -J _J V) X -I ■-•• 0 ° -' m_Zo < 3 0 < z < cci < z o . < z , 031 : _ L2 i 1 k i .1 _1 1 1 - 1 i I 1 1 , 5J-4 CIP PROJECT COSTS A 1 5 1 c D 1 ! PROJECT DESCRIPTION BUDGETED AMOUNT i BID / FINAL COST : DIFFERENCE 2 i 1 5 MOD MIRON ELEVATED TOWER • • 51.860.000' S1,832,000 S28.000 1 3 122' WATERLINE ALONG FM 1709 5641.000 5633.408 52.592 j2 \: ER LINE ALONG N. WHITE CHAPEL 5350.000' 5326.455 523.545 5 I31JMLOW 5112.700 5111.000 S1.700 1 6 B'URNEY LN - REHAB CUL -DE -SAC S57.000! 564,523 (57,523) 7 BYRON NELSON STOP LIGHT S40,0001 S65.000 (525.000) 3 BYRON NELSON STRIPING 565,000! S74,163 (S9,163) 1 9 , DIAMOND CIRCLE STREETS & SEWER 5i?86.000', 5990.161 52 95.339 1 10 FLORENCE TOWER TANK PAINTING • 5105.000 5152.300 • S-17.200 i 7)1 1709 TRAFFIC SEQUENCING • 5145,000. 542.:00 5. •)3.VuU 121 JNTWICK ESTATES SE`'KTR S200,000 S2. 0.1__ 5 13 )JEL CO SEWER * 5500,000' 3419. • __ S30,277 14 KIRKWOOD WATER LINE 5326,000; 5266.159 559,841 15 LAKE DRIVE WATER, SEWER. PAVING * S364,500j 5376,991 ;512.491) 16 LILAC LN. WATER, SEWER. STREET * S234,6001 5286,782 (552.182) 17 MISSION HILL SEWER S430,000! 5489.099 (S59.099) 18 N. WI -IITE CHAPEL - COUNTY LINE TO LAKE * S340,000! S470,970 (5130.970) I 19 i N. WHITE CHAPEL - DOVE TO COUNTY LINE 5131.850 5177.010 S -1.340 j 2C 1PEARSON GROUND STORAGE TANK NO. 2 * 51.687,400 S1.545.247 514 21 PLANTATION SEWER * S110.400 534.676 52_. 1 22 PUMP STATION NO. ' * 53.1 10.000 53,146.300 • 536.3C0) 23 R-\INTREE SHADY LN WATER. SEWER. PAVING * : 51.925,995 S1,615.029 5310.966 i 24 RIDGECREST• 5355.576 5370,640 • 5 _:064) 25 SABRE SEWER CONNECTION - SOLANA 525,000: S21,700 53.300 26 SHADY OAKS TRAFFIC LIGHT * S100,000 S91,000 59.000 ) 27 SOLTHLAKE KELLER PUMP STATION MOD. * S300,0001 5294.000 56.000 28 TIML-kRRON - BENT CREEK REPAIR * 5726.936 5699. 315 527.571 29 ;TROPHY CLUB 2 WATER LINE * 51.511.000 51.440.693 _ 3C j`. ?;TI;E ;T: \` RECON. PHASE 1 * 5640.424 56- 10.0`16 5323 3 H ATER i0 SE`N T R TO MIRON ADDITION 5196,731 5262.535 _ ..71 1 32 IW DOVE RECON.- PEYTON`v1LLE TO SHADY OAKS 5259.680 5298.397 .533.717 33 N -3 & N-1 LIFT STATIONS* S1.000.000; S1.009.500 59.500 ) 1 34 COMMERCE TRAFFIC LIGHT* a; S100,000. 548.405 551.595 ■ 35 j ..LL's; COD SEWER* 595.000 532.415 512.36_1 I 36 IPCBLIC WORKS CENTER IMPROVEMENTS* i 1 37 TOTAL (OVER) /UNDER BUDGET S6 "3.678 j381 , 39 I `..:iect not -. _omplete. Cast shown reflects contract bid price & engineering. surveying costs 42 [, _f . .ievloper •.,f Gate'.cal. Plaza will pal: half of 596.309 project 41 1 i 421 3/299 5J-5 I The following summarizes changes in the documents since Council review on April 27, 1999. 7C: Ordinance 744, 2 " Reading — Designating Reinvestment Zone #2 t- age Section Change Exhibit A The legal description changed slightly to 150.716 acres from 150.621 acres. Item 9A: Resolution 99 -26 — Adopting a Tax Abatement Policy Page Section Change 1 3.B The second paragraph added some language per Councilmember Edmondson's request. Item 9B: Resolution 99 -27 — Approval of Chapter 380 Agreement Page Section Change 3 5 (a) The accounting firm Ernst & Young was inserted in the first sentence. 4 6 (d) (i) Eliminated the phrase "(including installation of meters)" from the end of the second sentence and "...but in no event later than ." from the last sentence. 4 6 (f) Was reworded as shown to clarify intent of fees in fee schedule. 4 6 (g) This paragraph from the prior draft related to impact fees was deleted. Exhibit A The legal description changed slightly to 150.716 acres from 150.621 acres. 9C: Resolution 99 -28 — Approval of Tax Abatement Agreements rage Section Change 1 Preamble An additional owner "Maguire Partners - Westlake Partnership, A Texas limited partnership" (Owner B) has been shown. This is an entity that currently exists and is the owner of one Solana land parcel which is being sold. It is the desire of Maguire Partners to utilize the Owner B entity to acquire title and transfer to Sabre rather than having the property intermingled with other properties owned by the Owner A entity. 4 III A. Reworded to clarify the land would be abated on a per premises basis. 5 III F. New section addressing the expiration of the tax abatement and the return to full value. Exhibit A The revised abatement policy was inserted. Exhibit C The legal description changed slightly to 150.716 acres from 150.621 acres. Note: The packet includes the template for all seven agreements. The signed documents will be separate agreements referencing separate premises with all associated materials attached. �C - City of Southlake, Texas MEMORANDUM April 29, 1999 TO: Curtis E. Hawk, City-Manager FROM: Karen P. Gandy, Zoning Administrator SUBJECT: Eckerd's Elevation Plans showing Facade Enhancements along F.M. 1709 and the East side of the Building Action Requested: City Council discussion with Eckerd representative regarding their building's enhanced elevations. The Ecker siteis located at the northeast corner of F.M. 1709 and North White Chapel Blvd. Background Information: This item is before the City Council to view the changes made by Eckerd's to improve the appearance of their building. Recall that during their site plan approval on January 5, 1999, the applicant committed to bringing back to Council enhanced elevations. Please note the site plan provided with the elevations shows changes to the locations of parking, landscape areas, and building footprint. Eckerd's operations personnel, upon reviewing the approved site plan, felt that changes to the parking layout were needed to better accommodate their customers. Although the Eckerd representative may point out the proposed changes to the site plan, no action is required by the Council. A letter from the architect addresses some of the changes. Financial Considerations: None Citizen Input/ Board Review: None Legal Review: None Alternatives: Not applicable. Supporting Documents: Approved Site Plan for Eckerd's Revised site plan, elevations, color renderings Transmittal letter from Eckerd's architect addressing the changes Staff Observations: No changes occurred to the following: • Building floor area (11,200 s.f.) • Driveway locations • Building height ►IA�1 City of Southlake, Texas Curtis E. Hawk, City Manager April 29, 1999 Page Two Clarification needed on the following points: • Will exit door on the 1709 frontage be painted to match the brick (as stated in the letter) or will it be painted a contrasting color as shown on the color rendering? • Will the 2' x 2' limestone panels be placed on the north, east, and south facades as stated in the letter and as shown on the elevation plans or added only to the east side of the building as indicated on the renderings? Following are additional changes noted by Staff: • While moving the building to the East 30', the building was also moved approximately 6' closer to the residential properties on the North (from 53'6" to 47'6 "). This change results in a further encroachment of the building into the 4:1 slope line (previously granted relief during the original site plan approval). • The configuration of the interior landscape areas changed, it appears that the total area actually increased slightly (approximately 440 s.f.) in those areas near the building's entrance. • The screening wall around the loading area was increased from 10' to 12' in height. • An agreement was apparently reached with Dr. Wright (property owner on the East). Eckerd will now share the ingress with Dr. Wright's office and will construct the shared egress lanes. • The stacking depth decreased on the White Chapel Blvd drive from 28' on the approved plan to 10' on the revised plan. This occurred due to the addition of two parking spaces (previously deleted in the approved plan). These two spaces are needed to meet the required fifty -six (56) parking spaces for the site. A variance of up to 10% of the required number of parking spaces may be requested by the applicant. Staff Recommendations: Due to the building's location being shifted 6' closer to the residences on the North (and exceeds the variance already granted by the Council), I feel that a revised site plan should be processed. At such time, staff will prepare a formal review letter of this or subsequent submittals. Approved for Submittal to City Council: City Ma . r' )ffic 11� - A/cheepYre Intencrs �cce Flmrng "clect Mcnagemert ALLIANCEARCHITECTS Dcucs • Ricncrescn Stephen 3. Jcrns. AIA Micncel W. Pcrnsn. AJA Dutch E. Wickes. AlA Chutes J. Recgcn, AIA April 1, 1999 John Maggiore North American Properties — Southwest 14990 Landmark Blvd., Suite 300 Dallas, Texas 75240-6729 Re: Southlake Eckerd Drug Store Dear John, The following design items have been added, deleted or modified on the above referenced project from the City of Southlake approved design: 1. The building has been moved to the southeast approximately 30 feet. This is to accommodate the new drive aisle, giving customers more direct access to the entry of the building. 2. The dumpster and its enclosure have been rotated counter - clockwise 90 degrees to give better access. 3. The 4' x 4' design articulation on the south elevation has been moved to be centered on the exit door. 4. The exit door will be a raised panel hollow metal door, painted to match the brick. 5. Pilasters have been added to the rear - screening wall. 6. Limestone panels (2' x 2') have been added as design articulation to the north, south and east elevations. If you have any further questions conceming this matter, please do not hesitate to call. Respectfully, • • Michael Hoskins, R.A. Alliance Architects, Inc. Project Director AAUANCEARCHITECTS Inc. 1600 N. CcIllns 8na. Suite 1000 Richardson. 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