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1999-04-20REGULAR CITY COUNCIL MEETING 667 NORTH CARROLL AVENUE SOUTHLAKE, TEXAS APRIL 20,1999 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph Evans. Members: Debra Edmondson, Gary Fawks, and Ronnie Kendall. COUNCILMEMBERS ABSENT: Deputy Mayor Pro Tem Scott Martin and Wayne Moffat. CITY STAFF PRESENT: City Manager Curtis Hawk; Assistant City Manager Shana Yelverton; Assistant to the City Manager Shelli Siemer; Director of Community Services Kevin Hugman; Director of Engineering Services Ron Harper; Zoning Administrator Karen Gandy; Director of Economic Development Greg Last; Director of Human Resources Lauren Safranek; Deputy Director of Public Works Charlie Thomas; Capital Projects Coordinator Shawn Poe; Building Official Paul Ward; Director of Public Safety Billy Campbell; Landscape Administrator Keith Martin; City Attorney E. Allen Taylor Jr., and, City Secretary Sandra L. LeGrand. WORK SESSION: The work session was called to order by Mayor Rick Stacy at 6:40 p.m. In addition to the agenda items, the following items were discussed with staff. The work session was video taped and a tape recording was made of the work session for future reference. ✓ Y2K Status: Councilmember Debra Edmondson asked the City Manager Curtis Hawk for an update on what has been done in preparation for Y2K and what is the target date set by the City to be in compliance. John Knight, Deputy Director of Support Services, replied that the target date for compliance has been set for October 1,1999. He explained the steps that have been taken in the City for compliance, indicating that the water system has been completed. Council approved the software for all of the departments at the last Council meeting. Tonight on the agenda is the AS400 computer software for finance, which will start next week. Ms. Edmondson asked that the target date be included in the Southlake in Review. Edmondson also asked that an update be given on the progress of the plan on a monthly basis during the City Council meeting. ✓ Agenda Item #5-H, Concurrence of the City Council for Tarrant County to Contract for the drainage, water, and paving improvements to serve Sutton Place Addition, CDBG Project Nos. B97-UC-48-0001-60-20 and B98-UC-48-0001-60-05, and authorizing City's funding for these projects. Councilmember Ronnie Kendall asked if the amount noted in the memorandum presented to Council included the land purchase. Staff replied the amount does not include purchase costs of the land. Regular City Council Minutes of April 20,1999 page 1 of 18 ✓ Agenda Item #5-I, Award of bid to Sharrock Electric, Inc., for the installation of a traffic signal on F.M. 1709 at Commerce Street. Councilmember Edmondson stated she had some concerns about this light and have been convinced that the light is appropriate in that location. She stated, "I also feel it is entirely appropriate that the developer of the Gateway Plaza participate in the cost of the light." She asked, how we were going to tie that down. Mr. Hawk stated that the City is going to ask the developer to commit to 50% of the cost of the light, noting that the developer had indicated earlier that they would be willing to pay for their share of the light. Councilmember Gary Fawks commented on the traffic patterns along F.M. 1709. He commented on the Public Meeting that will be held on April 27, 1999 at 7:00 p.m. with the Texas Department of Transportation (TxDot), whereby transportation improvements to the SH 114 and SH 121 corridor adjoining the north boundary of DFW Airport will be held at the City of Grapevine. He stated the meeting is open to the public. ✓ Agenda Item #10-B, Authorize the Mayor to enter into a partial developer's agreement with the developers of Chesapeake Place for downstream improvements. Councilmember Gary Fawks asked the developer Tom Matthews if this agreement should have any time limits on it. Mr. Matthews stated it was brought up that the City Council might wish to put a two (2) year time limit on the conditions in the agreement, or a time limit that follows the final plat, or until the improvements are made to the area. ✓ Agenda Items Nos. 7-E, 7-F, 7-G, Specific Use Permits for the Sale of Alcoholic Beverages for On-Premises Consumption for Corner Bakery, Mi Cocina, and Rockfish Seafood Grill, in Town Square. Cooper & Stebbins representative Brian Stebbins expressed that the Specific Use Permits for the above noted restaurants were approved by the Planning and Zoning Commission on April 8, 1999 and that the commission made the permits effective for three years from date of approval. Stebbins asked that the City Council eliminate the time limit for the Specific Use Permits. ✓ Agenda Item #7-A, Ordinance No. 738, 2nd reading, Approving rate changes for Lone Star Gas Company. Assistant City Manager Shana Yelverton answered questions from Council regarding Ordinance No. 738. She introduced Jeffrey Gay, consulting attorney for the Lone Star Rate increase. The work session ended at 6:10 p.m. REGULAR SESSION Agenda Item #1, Call to Order (6:30 p.m.) Regular City Council Minutes of April 20,1999 page 2 of 18 Mayor Rick Stacy called the Regular City Council meeting to order at 6:30 p.m. Mayor Stacy announced that Councilmembers Wayne Moffat and Scott Martin would not be present this evening. Agenda Item #2-A, Executive Session Mayor Rick Stacy advised the audience that the City Council would be going into executive session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.075, 551.076 to seek consultation with City Attorney regarding pending and contemplated litigations, to deliberate the purchase, exchange, lease or sale of real property, a negotiated contract for a prospective gift or donation to the City, to deliberate the appointment and evaluation of public officials, to confer with one or more employees to receive information from or to question the employees, and to deliberate the deployment of specific occasions for implementations of security personnel or devices. Council adjourned into executive session at 6:31 p.m. Council returned to open session at 7:05 p.m. I` Agenda Item #2-B, Action Necessary/Executive No action was taken as the result of the executive session Agenda Item #3, Invocation The invocation was given by David Whitington, pastor of Christ Our King Church and chaplain for the month of April. Whitington stated, November 6 at noon a celebration for "National Day of Prayer" will be held in the new Town Square at the band shell pavilion and invited everyone to attend. He stated there are twenty-two churches in Southlake and many of the churches will be participating in the hour-long event. Agenda Item #4-A, Mayor's Report (7:10 p.m.) Mayor Rick Stacy stated that a very horrible thing today on the news, whereby several students were killed while at school in Littleton, Colorado. Our prayers go out to the families and the community as a whole. During the Mayor's Report, Mayor Stacy announced: ✓ The Annual Kite Festival will be held on Saturday, April 24, 1999 from 10:00 a.m. to 4:00 p.m. It will be held at the new Town Square. ✓ Early Voting will continue until April 27, 1999, and will include Saturday, April 24, 1999 from 8:00 a.m. to 5:00 p.m. Regular City Council Minutes of April 20,1999 page 3 of 18 r ✓ May 1, 1999, from 8:30 a.m. to 4:30 p.m., Household Hazardous Waste Collection drop off site will be at the Public Works Facility at 1950 East Continental Boulevard, Southlake. Councilmember Ronnie Kendall announced that a public meeting will be held on April 27, 1999, at the Grapevine City Hall, 200 Main Street. The Texas Department of Transportation (TxDOT) will conduct a public meeting to discuss transportation improvements to the SH 114 and SH 121 corridor adjoining the north boundary of DFW airport. She noted the corridor is defined as SH 114 from Business 114 west of Grapevine to the Dallas County line and includes SH 121 from SH 360 to Denton Creek. This public meeting will present the findings of the screening analysis of the Viable Alternatives and present the Segment Options for the three segments of the study. Maps, drawings, and other information about the project will be on display, showing locations of the study corridor and suggested transportation alternatives, as well as information on study approach and the alternative screening analysis. Agenda Item #4-B, City Manager's Report (7:20 p.m.) City Manager Curtis Hawk stated, "As you will recall, Councilmember Ralph Evans and others visited Toyoma, Japan, for the grand opening of their new Town Hall and tonight we have Dr. Takahashi from Toyoma, Japan visiting Southlake. Last week I took four to five days and took Dr. Takahashi to Big Bend as he wanted to see parts of Texas he had never seen." Mayor Stacy presented the proclamation that the City sent to Toyoma for their recent celebration of their Town Hall. The City Manager reported, "The latter part of last week we were in the process of constructing the improvements to Continental Boulevard at Peytonville around the intersection that Council had authorized previously. "We had been working on this project for over three years and we finally got the approvals this past year. We worked with the CISD in trying to improve the intersection and had worked with Toll Brothers for a five lane roadway section. After addressing a number of concerns and issues of rights-of-ways and other things, we narrowed it down to build a road with a center turn lane in front of the school and a center turn lane east of the intersection of Peytonville Avenue so that it would be easier for people coming in and out of the subdivisions. Once we started the construction of the culvert, the contractor marked some of the trees that were going to be removed on the school property. Apparently, just the marking of the trees has resulted in the school children and parents becoming involved. I felt that because of the issues we should at least stop construction until we could get to a point were we could more accurately explain to the parents and people who are concerned about what is being done. The whole issue dealt with the safety at the school and the need for a turn lane. There were a lot of options that were looked at through the years. There were no options to widen the road that would allow us to do that without removing some trees." Hawk stated, "What I wanted to report to Council and the audience is what we did and why we stopped the construction. I asked Bob Whitehead to go back and see if there is anything that would help at least in front of the school without addressing or Regular City Council Minutes of April 20, 1999 page 4 of 18 having to take the trees on the schools' property." Most of the letters received directed the City to not cut the trees on the schools property, but take the trees on someone else's property. If Council would like us to look at some other alternatives, but there are no alternatives out there that would not involve removal of trees." Councilmember Ronnie Kendall stated she would like to see other options without having to cut down the trees. She asked how many trees would have to be removed with each option presented. Capital Projects Coordinator Shawn Poe explained the various options for Council. Poe stated he will work on the designs and bring back some alternatives by the May 4, 1999, City Council meeting. Jim Diet, Dunaway and Associates, consultant on the project. Mr. Diet stated in ten days he will have something solid ready for council to decide. Mayor Rick Stacy asked if it would be possible for a SPIN meeting to be held prior to this issue coming back before the Council in order to inform the citizens of the alternatives. Mayor Stacy stated we have a lot of people who are concerned about this, some would like to speak on this issue and we will hear from them now. Mayor Stacy stated, "When the Council looked at this issue many months ago, we were convinced that we were not going to swing north with Continental prior to Peytonville, because that is where Mr. Curb lives and he has lived here longer than that school and he has rights too. Someone who may not want to speak tonight is the man from the CISD who is in charge of all the buses, but he wanted me to say he is in favor of getting this road fixed." Billy Jon Curb, 1640 West Continental Boulevard, Southlake. Mr. Curb stated," I came up here with a planned speech in support of your decision and I am still in support of your decision. The south route is great with me and your decision to look at it to work within the given boundaries is still good, and I see no reason to do anything else." Maurine Curb, 1640 West Continental Boulevard, Southlake. Mrs. Curb stated they have lived in Southlake for twenty years and feel this is their home and they want to live here until they die. She expressed that they love trees and do not want to see any cut down, but they do not want to loose their pond either. They have planted more than seventy trees around the pond and don't want them cut down. She asked about the south side and how many trees were cut down to build the school. She asked Council if the reason for widening the roadway is more than convenience, and is it really is a safety issue. She stated she wants it to be safe, and if it is a safety issue, is Council willing to say, "We created this need, and we will take responsibility for solving this problem and we will not ask someone else to allow us to destroy their property and their lives." She stated, "We are here tonight to ask you to please not destroy our piece of nature and our piece of mind, and our faith in you as leaders of Southlake and you as the citizens." Robert Walker, 1404 Chelsea Circle, Southlake. Mr. Walker stated he feels the key is communication; you can never have too much communication. He presented a petition with over four hundred signatures in favor of not cutting down the trees on the school property. He referenced the set-backs at the school site. He stated he feels the right step Regular City Council Minutes of April 20,1999 page 5 of 18 is to communicate with the citizens. He stated he feels traffic and safety and the school buses are the biggest problem with the intersection. Mayor Stacy referenced the grant that was available to Southlake to widen Peytonville Avenue that was turned down because the neighborhood did not want the roadway widened, and that was fifteen years ago. Andrew Frangos, 807 Shorecrest Drive, Southlake. Andrew Frangos is a forth grade student at Carroll Elementary School. He stated he does not feel the City should be cutting down the trees at Carroll Elementary School as they are the oldest trees in Southlake. People especially enjoy the trees on the school property. If Council must cut trees to widen the roadway, please cut down the trees on the property that is yet to be developed. Amy Radford, 907 Parkview, Southlake. Ms. Radford stated safety is the number one issue. She stated she feels the trees on the undeveloped property are the least important. She stated she would like to help replant trees on the property when the current ones are cut down. David Spillyards, 1920 Cresson, Southlake. Mr. Spillyards stated his primary concern is about the loss of trees and concrete sewer. He stated there are trees all the way to Davis Boulevard that have been marked and not addressed tonight. He will look forward to meeting in two weeks to further discuss this issue. He asked about the need for "no truck traffic" signs to be posted on West Continental Boulevard. Linda Rector, 1917 Cresson, Southlake. Ms. Rector stated she is opposed to widening West Continental Boulevard. Rita Haston, 1900 Amesbury Court, Southlake. Ms. Haston stated she does not feel we need the third lane on West Continental Boulevard. She asked what assurances does the city have that Toll Brothers isn't going to cut down their trees anyway? She referenced the "secret garden" on the school property. She stated, "If the City widens West Continental Boulevard, it should be to the north on Toll Brothers property." Kathy Petpert, 134 Woodbrook Court, Southlake. Ms. Peipert stated she is opposed to taking out trees on the south side of West Continental Boulevard. She asked that staff be careful around the trees near the culvert that is being worked on. Ms. Peipert also stated she would like for the City to advocate for children to ride the bus to school. She suggested a third lane for the left tern. Mayor Rick Stacy stated, "The other thing I think we might want to consider is just rebuilding the existing road without taking any trees. How close we can come to accommodating the traffic by doing that? Can we do it directly in front of the school, widening those driveways as it was pointed out, or even widening the road on the south and the north sides right in front of the school?" Shawn Poe, Capital Projects Regular City Council Minutes of April 20,1999 page 6 of 18 Coordinator, responded that any turn lane, for the purpose of ingress-egress into the school, will require taking out some trees to deal with the drainage and etc. Councilmember Ronnie Kendall asked, "What if we just have a turn lane for the western drive; where would we have to start?" She said we need "No Truck" signs on West Continental Boulevard, responding to a comment from the audience. City Manager Curtis Hawk stated the Council will have an item on the May 4, 1999, City Council meeting regarding this item. Council adjourned for recess at 8:12 p.m. Council returned to open session at 8:15 p.m. Agenda Item #4-C, SPIN Report (8:15 p.m.) The SPIN Report was given by Michael Boutte, SPIN representative for SPIN #9E. Mr. Boutte reminded Council and the audience of the Kite Festival on Saturday, April 24, 1999. He commented on the three (3) SPIN meetings that have been held on the "Shops of Southlake" to be located on the southeast corner of Carroll Avenue and F.M. 1709. He stated there will be a Joint SPIN and City Council meeting held on May 13, 1999 at 7:00 p.m. at the Senior Center. Agenda Item #4-D, Parks and Recreation Board Report (8:17 p.m.) Parks and Recreation Board member Cara White reported on the discussions regarding the Lake Grapevine Trail System and their efforts to work are talking with several cities in connecting the trails in and around Lake Grapevine. They are aggressively trying to tie the trails together for the use of all the cities. She stated the Park Board is in support of this taking place. She stated the Park Board selected a name for the new tennis center, which is "Southlake Tennis Center." Mrs. White informed Council there will be a Joint Southlake Park Development Corporation and Parks and Recreation Board meeting to be held on Monday, April 26, 1999 at 6:00 p.m. in the Council Chambers of City Hall. Agenda Item #5, Consent Agenda Mayor Rick Stacy stated this is the time of the evening when Council votes on several items at one time. He informed citizens present of the procedure Council follows in voting on the "consent agenda" and asked if anyone had any comments or opposition to express regarding any items listed in this section of the agenda. Mayor Stacy read the consent agenda items into the record as follows: 5-A. Approval of the Minutes of the Regular City Council meeting held on April 6, 1999. Regular City Council Minutes of April 20,1999 page 7 of 18 5-B. Authorize the Mayor to enter into a professional service agreement with Lewis F. McLain, Jr., to serve as financial consultant for updating the impact fee study. 5-C. Resolution No. 99-18, Partners in Mobility Transportation Funding. 5-D. Ordinance No. 544-A, Is` Reading, Amendments to Landscape Ordinance No. 544. Public hearing set for May 4, 1999. 5-E. Appointment of David Gray to the position of Police Reserve for Southlake Department of Public Safety, Police Services Division. 5-F. Purchase of an AS400 computer system for the Public Safety Department and upgrade of the existing AS400 computer system for the Finance Department. 5-G. Approval of Change Order No. One for North Carroll Avenue realignment project. 5-H. Concurrence of the City Council for Tarrant County to contract for the drainage, water, and paving improvements to serve Sutton Place Addition, CDBG Project Nos. B97-UC-48-0001-60-20 and B98-UC-48-0001-60-05, and authorize City's funding for these projects. 5-I. Award of bid to Sharrock Electric, Inc., for the installation of a traffic signal light on F.M. 1709 at Commerce Street. 5-J. Variance to Subdivision Ordinance No. 483-G, Section 4.01(1) 1 (Plat Expiration) extending the validity of Case No. ZA 95-06, Revised Preliminary Plat, Lot 3, Southridge Lakes, Phase C-1. 5-K. Ordinance No. 740, 2„ d reading, Authorizing the issuance of "City of Southlake, Texas, Tax and Tax Increment Surplus Revenue Certificates of Obligation, Series 1999," and resolving other matters incident and relating to the issuance, payment, security, sale and delivery of said certificates. Tabling until May 18, 1999. 10-A. Interlocal Agreement with the City of Grapevine for intersection improvements at Mustang Drive and S.H. 26. 10-B. Authorize the Mayor to enter into a partial developer's agreement with the developers of Chesapeake Place for downstream improvements. Motion was made to approve the consent agenda as follows: #5-A, #5-B, #5-C, #5-D, #5-E, #5-F, #5-G, #5-H, #5-I, #54, #5-K, #10-A, and #10-B, with the items that were discussed during the work session on the developers agreement concerning the drainage issues having twenty-four (24) months time limit from today or such time as the city moved forward with roadwork and drainage on that section. Regular City Council Minutes of April 20,1999 page 8 of 18 r Motion: Fawks Second: Evans Ayes: Fawks, Evans, Kendall, Edmondson, Stacy Nays: None Approved: 5-0 vote ADDITIONAL INFORMATION CONCERNING CONSENT AGENDA ITEMS 5-A. Approval of the Minutes of the April 20, 1999 Regular City Council meeting. Approval was given to the minutes as presented. 5-B. Authorize the Mayor to enter into a professional services agreement with Lewis F. McLain, Jr., to serve as financial consultant for updating the impact fee study. The fee would be a maximum of $13,500 for the water and sewer portion of the study, a maximum of $7,200 for the roadway impact fee portion. An additional fee of $2,160 will be required if Mr. McLain is requested to serve as the overall coordinator of the project. Funds for this project have been included in the professional services line item of the Support Services Budget. 5-C. Resolution No. 99-18, Partners in Mobility Transportation Funding. The 76`h Texas Legislature is urged to increase annual appropriations to TxDOT by (a) funding the Department of Public Safety from a source other than State Highway Fund 006 so that Fund 006 resources will be available to maintain and expand road and bridge infrastructure and (b) moving the point of accountability for state motor fuel taxes from the distributor to the terminal rack. 5-D. Ordinance No. 544-A, I" Reading, Amendments to Landscape Ordinance No. 544. The original Landscape Ordinance was adopted in January 21, 1992. Councilmembers Scott Martin and Debra Edmondson requested a review of the ordinance with Keith Martin and Greg Last. The Planning and Zoning Commission approved the amendments with changes as noted in the memorandum from staff dated April 16, 1999, attached to the minutes of this meeting. 5-E. Appointment of David Gray to Police Reserve for the Southlake Department of Public Safety, Police Services Division. Appointment of David Gray to the position of Police Reserve for the Southlake DPS, Police Services Division, in accordance with Chapter 15, Section 15-55, of the Southlake City Code. Mr. Gray meets all the training, qualifications, and regulations that apply to paid sworn officers. Only citizens of the City of Southlake or employees of the City are considered for such appointment, unless they possess certain skills that would benefit the department. Gray has passed testing with the Texas Commission on Law Enforcement Officers Standards and Education and has his Basic Peace Office license. Regular City Council Minutes of April 20,1999 page 9 of 18 5-17. Purchase of an AS-400 computer system for the Public Safety Department and upgrade of the existing AS-400 computer system for the Finance Department. These items were funded in the present fiscal year budget in the Support Services Division. This problem was recognized and prepared for during the FY98-99 budget process. The City Council approved a budgeted amount of $724,300 for the replacement of this software, the conversion of data to the new system, and the purchase and upgrades of AS 400's. New World Systems submitted the lowest RFP that would meet our need of $591,095. With this cost, along with the price of the AS-400's and the data conversions, the estimated costs of the project will be $818,834. This will be an overage of $94,534.00. 5-G. Change Order Number 1, North Carroll Avenue Realignment Project. As this project was being constructed it was discovered that the intersection of Ownby Lane, as designed, would have resulted in a severe transition from the existing road to the new North Carroll Avenue. Cheatham and Associates, in conjunction with staff, has determined that the proper alternative is to remove a portion of Ownby and create a longer transition so that the slope is less severe. The transition slope as currently designed meets criteria that is normally accepted for this type of transition at an intersection, however, for this type of intersection at a major roadway we need to flatten out the transition slope. The proposed change order is in the amount of $32,431.10. Cheatham and Associates will either reimburse the City or pay directly to the contractor $1,991.00 In addition, staff requests an allowance of $5,000 for unknown landscape and irrigation system repairs for a total of $37,431.10. 5-H. Concurrence of the City Council for Tarrant County to Contract for the Drainage, Water and Paving Improvements to serve Sutton Place Addition, CBDG projects, and authorize City's funding for these projects. A copy of the memorandum from Bob Whitehead, Director of Public Works, dated April 15, 1999, is hereby attached to the minutes of the meeting. 5-I. Award of bid to Sharrock Electric, Inc., for the installation of a traffic signal light on F.M. 1709 at Commerce Street. A warrant analysis, conducted by Lee Engineering, of the intersection of Commerce Street and F.M. 1709 indicates that a traffic signal is warranted. This proposed signal should alleviate the congestion associated with traffic traveling from Commerce Business Park. This traffic signal will also control the traffic traveling from the future Gateway Plaza. The proposed plans of Gateway Plaza include the construction of a street that intersects F.M. 1709 aligned with Commerce Street. Only one bid was received, which was from Sharrock Electric, Inc. The lack of bidders can be attributed to the demand for this type of construction. The bid from Sharrock Electric, Inc. was in the amount of $96,809.04 The FY 97-98 CIP budget included $100,000 for the installation of a traffic light on F.M. 1709 at Commerce Street. 5-J. Variance to the Subdivision Ordinance No. 483-G, Section 4.01(1) 1 (Plat Expiration) Extending the Validity of Case No. ZA 95-006, Revised Preliminary Regular City Council Minutes of April 20,1999 page 10 of 18 Plat for Lot 3, Southridge Lakes, Phase C-1. On February 21, 1995, City Council approved the above referenced plat. A final plat for Lots 4 , 5, & 6 was filed of record on April 1995. A final plat was never submitted for Lot 3. The Southlake Boulevard Presbyterian Church is requesting the validity of the Revised Preliminary Plat be extended in order to allow time to process a final plat. 10-A. Interlocal Agreement with the City of Grapevine for Intersection Improvements of Mustang Drive at SH 26. Currently on SH 26 there are four at-grade, unprotected, driveway railroad crossings which provide access to the individual petroleum facilities located between Mustang Drive and Continental Boulevard. The cities of Grapevine and Southlake working in concert with the petroleum facilities and abutting property owners have come to an agreement to eliminate the railroad crossings by the construction of a new roadway connection to Mustang Drive at the SH 26 intersection. Based on estimates from the Texas Department of Transportation, the City of Southlake will pay $148,698.26 which is 21% of the total cost of the project. This payment will be submitted to the City of Grapevine and they will submit our payment with their contribution to TxDOT. There is $265,000 available in the Capital Improvement Project budget for FY 1998-99 for this project. 10-B. Authorize the Mayor to execute a partial residential developer agreement for Chesapeake Place. The developer desires to have an agreement in place regarding off-site drainage improvements before the developer proceeds with the development plans. The approval of this developer agreement will commit the City to participate with the developer in the cost of the off-site drainage improvements in the amount of $100,000 if the four acre retention/detention pond is in place. If the City reduces or eliminates the proposed pond, the agreement will commit the City to $150,000. It is anticipated that the $100,000 or $150,000 will cover the entire cost of the off-site improvements, but if not, the developer will pay for the overage. Funding for this construction will come from the Capital Improvement Projects Budget for FY 1998-99 and FY 1999-00 where $491,566 is budgeted for the improvements to South Pearson Avenue and Union Church Road. Agenda Item #6, Public Forum (8:26 p.m.) No comments were made during the public forum. Agenda Item #7-A, Ordinance No. 738, 2"d Reading, Approving Rate Changes for Lone Star Gas Company (8:27 p.m.) Assistant City Manager Shana Yelverton stated, on December 2, 1998, Lone Star Gas Company filed its Statement of Intent to increase rate schedules by effective January 1999. Pursuant to Section 104.107(a)(1) of the Gas Utility Regulatory Act, the City Council approved Resolution No. 98-79, suspending the proposed rate schedules of Lone Star Gas Company for 90 days, until April 1999. As negotiations with the Regular City Council Minutes of April 20, 1999 page 11 of 18 Company have ensured, Lone Star Gas agreed to extend the effective date 25 days, which means that the suspension period will not expire until May 2, 1999. If no action is taken before the deadline, it is my understanding that the rates, as proposed by Lone Star Gas will automatically take effect. The City of Arlington has coordinated an effort of the affected cities in the Midcities System to review the rate change proposals. These cities are Arlington, Bedford, Colleyville, Dalworthington Gardens, Euless, Grapevine, Hurst, Keller, Mansfield, Pantego, Southlake, Trophy Club, and Westlake. This Steering Committee employed outside legal counsel, Butler, Porter, Gay & Day, and consultants Bill McMorries, Connie Cannady and Dr. Eugene Rasmussen to address engineering, accounting and cost of capital issues, respectively. Since January, the Steering Committee and consultants and Lone Star Gas Company have worked toward reaching a settlement. While Lone Star Gas had requested a distribution system increase, the cities' consultants believed that the proposed increase was too high and advised the cities to negotiate these rates down to a more reasonable level. Each city's rate adjustments will vary, depending on how their current rates compare with the proposed uniform rate for the Midcities System. Lone Star Gas rates were last increased in Southlake in October 1994, at which time the residential rates were increased an average of $0.67 monthly. The City's current Lone Star Gas franchise agreement was approved in 1992, expired in 20 years from that date, and provides for a franchise fee to the City of 4% of gross revenues. Manager of Lone Star Gas Company Sonny Rhodes was present for the meeting to answer questions for Council. PUBLIC HEARING: No comments were made during the public hearing. Councilmember Debra Edmondson stated, "I voted against the first reading of the ordinance, and I plan on voting against it on the second reading and it is not because I feel it is an unreasonable rate increase. I think it is a very reasonable rate increase and I think the consortium got about as good as they could get. My issue here is that they are raising the residential rate but they are decreasing the commercial rate and my only problem with that is, understanding I deal with monopolies periodically, they do raise the rates, and that is fine. If they were raising residential and commercial, no problem. If they were decreasing residential and commercial, no problem, I just don't want to vote for it." Public hearing closed. Motion Motion Second Ayes: Nays: was made to approve Ordinance No. 738, 2nd reading. Evans Fawks Evans, Fawks, Kendall, Stacy Edmondson Regular City Council Minutes of April 20,1999 page 12 of 18 Approved: 4-1 vote Agenda Item #7-B, ZA 99-011, Site Plan for $1.25 Drv Clearn Super Center (8:30 P.M.) ZA 99-001, Site Plan for $1.25 Dry Clean Super Center, on approved Lot 5R1, Thomas Easter No. 474 Addition on property legally described as a portion of Lot 5, Thomas Easter No. 474 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 4123, Plat Records, Tarrant County, Texas, and being approximately 0.7114 acres. Current zoning is "S-P-2" Generalized Site Plan District with "C-2" Local Retail Commercial District uses and limited "I-1" Light Industrial District uses. Owner and Applicant: Kwik Industries, Inc. Zoning Administrator Karen Gandy made the presentation stating seven notices were sent to property owners within the 200' notification area and no written responses have been received. Erik Smith, Kwik Industries. Mr. Smith stated they will abide by the landscape ordinance. Councilmember Fawks stated we should require F-1 bufferyards. PUBLIC HEARING: No comments were made during the public hearing. Councilmember Edmondson asked the applicant what color standing seam metal roof will be on the building and Mr. Smith replied "blue." Motion: Fawks Motion was made to approve ZA 99-011, Site Plan for Dry Clean Super Center, subject to the Site Plan Review Summary No. 2, dated April 1, 1999; adding the requirement of a F-1 bufferyard plantings in the eastern landscape island. Second: Evans Ayes: Fawks, Evans, Kendall, Edmondson, Stacy Nays: None Approved: 5-0 vote Agenda Item #7-C, Ordinance No. 480-307, 2nd reading, Rezoning and Site Plan for Primrose School (8:48 p.m.) Ordinance No. 480-307, 2"d reading, (ZA 98-161), Rezoning and Site Plan for Primrose School, on property legally described as a portion of Tract 6F situated in the J.G. Allen Survey, Abstract No. 18, and being approximately 1.8 acres. Current zoning is "AG" Agricultural District, with a requested zoning of "S-P-1" Detailed Site Plan District with "C-2" Local Retail Commercial District uses to include a private kindergarten. Applicants: Frank and Nancy Cangelosi. Owner: Ronnie M. Woods. Regular City Council Minutes of April 20, 1999 page 13 of 18 Zoning Administrator Karen Gandy stated seven notices were sent to property owners within the 200' notification area and no written responses have been received. Frank Cangelosi, 225 Bent Creek Court, Southlake. Mr. Cangelosi was present to answer questions for Council. He stated they have complied with everything that Council has asked for including the location of the dumpster, driveways, etc. Councilmember Gary Fawks stated he did not vote on this project the first time around, however, he has looked it over and stated he feels good about this use in this location. He was concerned with the number of variances that had been requested, and after considering those, noted he can live with the requested variances, with one exception. Fawks said, "I still have great concerns about the full access driveway on Davis Boulevard and the proximity to the Union Church, Continental Boulevard intersection. In order for me to support this and be able to vote for it, I would want to see that restricted on Davis Boulevard to a right-in, right-out. There is going to be a lot of traffic on a busy road with children due to the nature of the business. I prefer that the left turn movements be at the intersections. I would feel much more comfortable supporting it if you would make that concession." Roland Forrester, architect for Primrose School, 1350 East 19`h Street, Plano. Mr. Forrester stated, "With regard to the right-in, right-out, we looked at that possibility in trying to adapt to the standards in the driveway ordinance. We felt that in trying to design it in, we would loose more parking spaces. Also, because of the large radiance that is required, and the separation of the island in-between, the ordinance dictates that the driveway moved further to the west, and into the two trees that we are trying to save." Deputy Director of Public Works Charlie Thomas stated it takes more space for a right- in, right-out driveway on a small parking lot like this. PUBLIC HEARING: Wayne Haney, 400 Brock Drive, Southlake. Mr. Haney stated as representative of SPIN #15, where the group had meetings there was zero controversy on this issue. He stated he and his wife went on a tour of the Kimball Avenue facility and they feel it is a "class operation." Motion was made to approve Ordinance No. 480-307, 2"a reading, allowing the necessary variances to bring the plan that was presented this evening into compliance, and further requiring that the applicant use signage and markings to prevent left out traffic onto Davis Boulevard from their driveway. Motion: Fawks Second: Evans Ayes: Fawks, Evans, Kendall, Edmondson, Stacy Nays: None i^ Approved: 5-0 vote Regular City Council Minutes of April 20,1999 page 14 of 18 r" Agenda Item #7-D, Ordinance No. 480-308,2 Id reading (ZA 98-162), Rezoning (9:05 Ordinance No. 480-308, 2"d reading (ZA 98-162), Rezoning of property legally described as a portion of Tract 6F situated in the J.G. Allen Survey, Abstract No. 18, and being approximately 1.6264 acres. Current zoning is "AG" Agricultural District with a requested zoning of "SF-lA" Single Family Residential District. Owner and Applicant: Ronnie M. Woods. Zoning Administrator Karen Gandy stated seven notices were sent to property owners within the 200' notification area and no written responses have been received. Ms. Gandy stated a change of zoning to the "SF-IA" Single Family Residential District does not require a Concept Plan Review by staff. Ronnie M. Woods, owner. Mr. Woods stated they are asking for "SF-IA' Single Family Zoning. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve Ordinance No. 480-308, 2nd reading, rezoning of property. Motion: Kendall Second: Edmondson Ayes: Kendall, Edmondson, Evans, Fawks, Stacy Nays: None Approved: 5-0 vote Agenda Item #7-E, Resolution No. 99-22 (ZA 99-013), Specific Use Permit for Corner Bakery (9:07 p.m.) Resolution No.99-22, ZA 99-013, Specific Use Permit for the Sale of Alcoholic Beverages for On-Premises Consumption per Zoning Ordinance No. 480, Section 45.1(1) for Corner Bakery, on property legally described as 42.013 acres situated in the Richard Eads Survey, Abstract No. 481, and being Tract 3B and a portion of Tracts 2A and 3, and being the approved Final Plat of Southlake Town Square, Phase I. Current zoning is "NR-PUD" Non-Residential Planned Unit Development, to include "C-3" General Commercial District uses. Applicant: Comer Bakery. Owners: Southlake Venture West L.P. and Southlake Central Venture. Zoning Administrator Karen Gandy stated eleven (11) notices were sent to property owners within the 200' notification area and three (3) responses have been received: Juergen Strunck, P.O. Box 92685, Southlake, in favor; Bobbi Sprehn, 325 Binkley Court, Southlake, in favor; and Gerald H. Stool, Greenway-Southlake Office Partners, by Rowlett 66, Inc., 2301 Cedar Springs Road, Ste. 400, Dallas, in favor. Mr. Gandy stated, "Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan, no new review letter was generated. This site is subject to all conditions of the previously approved plans." Regular City Council Minutes of April 20,1999 page 15 of 18 Dennis Robertson, 6820 LBJ Freeway, Dallas. Mr. Robertson stated it has been his sole responsibility at Brinker International to develop the real-estate specifically for Corner Bakery. He stated they came before the Planning and Zoning Commission asking for a Specific Use Permit for the Sale of Alcoholic Beverages. He noted the Planning and Zoning Commission placed a condition on the approval for three years. He asked that the time limit be removed from approval by the City Council. PUBLIC HEARING: The public hearing resulted with no comments from the audience. Motion was made to approve Resolution No. 99-22, eliminating the three year time limit on the permit. Motion: Edmondson Second: Fawks Ayes: Edmondson, Fawks, Kendall, Evans, Stacy Nays: None Approved: 5-0 vote Agenda Item #7-F, Resolution No. 99-23, Specific Use Permit for Mi Cocina (9:20 P.M.) Resolution No. 99-23, ZA 99-014, Specific Use Permit for the Sale of Alcoholic r Beverages for On-Premises Consumption per Zoning Ordinance No. 480, Section 45.1(1) for Mi Cocina, on property legally described as 42.013 acres situated in the Richard Eads Survey, Abstract No. 481, and being Tract 3B and a portion of Tracts 2A and 3, and being the approved Final Plat of Southlake Town Square, Phase I. Current zoning is "NR-PUD" Non-Residential to include "C-3" General Commercial District uses. Applicant: Mico S.L., Ltd. Owners: Southlake Venture West L.P. and Southlake Central Venture. Zoning Administrator Karen Gandy stated eleven (11) notices were sent to property owners within the 200' notification area and four (4) responses have been received: Juergen Strunck, P.O. Box 92685, Southlake, in favor; Bobbi Sprehn, 325 Binkley Court, Southlake, in favor; Gerald H. Stool, Greenway-Southlake Office Partners, L.P. by Rowlett 66, Inc., 2301 Cedar Springs Road, Ste. 400, Dallas, in favor; Smock & Husseini JV, 462 Merritee Avenue, Oakland, California, no comment. Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan, no new review letter was generated. This site is subject to all conditions of the previously approved plans. Arnold Nitishin, 3603 Hawthorne Avenue, Dallas. Mr. Nitishin stated they hope to go public with the restaurant on June 3, 1999. He noted several parties that the store is planning. He stated they are very happy to be in Southlake and are anxious to open the store. Regular City Council Minutes of April 20,1999 page 16 of 18 I--- PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve Resolution No. 99-23, eliminating the three year time limit. Motion: Evans Second: Edmondson Ayes: Evans, Edmondson, Fawks, Kendall, Stacy Nays: None Approved: 5-0 vote Agenda Item #7-K, Ordinance No. 741, 2"d reading, Creating Department of Engineering Services (9:45 p.m.) City Manager Curtis Hawk presented Ordinance No. 741 for 2"d reading, noting the ordinance will amend Chapter 2, Administration, Southlake City Code, establishing a Department of Engineering Services. Engineering projects have been the city's focus and the public works concern for the last several years due to the magnitude of improvements either underway or planned. Implementation of the CIP to provide for water, sewer, and roadway infrastructure for residential and commercial customers of the City has been a top priority of the department for the last year. Hawk stated, "As we move forward with continued residential and commercial development, these responsibilities will grow. Additionally, there are many associated issues which will require engineering attention, and strong director-level involvement. These items include: ROW acquisition, consultant management, grants administration, contract management, inspections, utility coordination, DRC participation, plan reviews, CIP budget management, traffic engineering and city building/facility construction. In the configured department, Public Works' focus would be on operation and maintenance of existing infrastructure, as well as managing necessary public works programs. The creation of the new Department of Engineering Services will require the appointment of a Director to manage its administration affairs. This is the only new position that would be required for the formation of the new department. Motion was made to approve 2"d reading of Ordinance No. 741. Motion: Edmondson Second: Evans Ayes: Edmondson, Evans, Fawks, Kendall, Stacy Nays: None Approved: 5-0 vote Agenda Item #2-A, Executive Session (10:25 p.m.) Mayor Rick Stacy advised the audience that the City Council would be going into executive session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.075, 551.076 to i- seek consultation with City Attorney regarding pending and contemplated litigations, to deliberate the purchase, exchange, lease or sale of real property, a negotiated contract Regular City Council Minutes of April 20,1999 page 17 of 18 for a prospective gift or donation to the City, to deliberate the appointment and evaluation of public officials, to confer with one or more employees, and to receive information from or to question the employees, and to deliberate the deployment of specific occasions for implementation of security personnel or devices. Council adjourned into executive session at 9:47 p.m. Council returned to open session at 10:25 p.m. Agenda Item #2-B, Action Necessary/Executive Session (10:25 p.m.) Motion was made to authorize staff to acquire an easement from Mr. Runyan as negotiated. Motion: Kendall Second: Edmondson Ayes: Kendall, Edmondson, Evans, Fawks, Stacy Nays: None Approved: 5-0 vote Agenda Item #12, Adjournment (10:30 p.m.) The Regular City Council meeting was adjourned by Mayor Rick Stacy. Mayor Rick Stacy ATA"[lflt~```~~~~~NLAK~ OJ Sandra L. LeGrand = o City Secretary M:\W P-FILESMNUTES\CC-MIN--4-20-99.doc Regular City Council Minutes of April 20,1999 page 18 of 18 � _ ,,pp r � . , : ,, ,, t ,'',.1';'—.1'' - • t- O Y ; �p •�� Y, 2 P b h{„ ,° " 'ta, a j4 d:' . + , a s `t . 4, . �axa +.,,: + r �4 " �- r,;rt,�4 , � M V � 1x . +F ; += f , f i F � '4 � 4 un't*'''T,‘, .; , '7.2- '''!•:','.7.4,., ...„.f.,;.....,:t .;•,;,k: p„,,,,,, ':.,,. ,,. • , , ,,- , ',, , ... . ilm. • 4 ›. T + r ��yy t ; T � 'R6 t . ..-' Ir. Il< ,„,,..z, 4:.,t.!..„..,,,,; # 3 3 ,. . 4 "joie.' 1 4 ' x � { to ;* ter: r , # s � '' ' `� a i ; 5," "I'' . '';''' = k,st t 4tIl''';' : - ' ' ' '''' ''::-.. 4,.. , t -- - ',-.''''...5.':::.. Zl .h ,:i*i.,,,,-,,, t m r• z r^,,f� "x - 6� �" y4F S ',, bA a ft r r c (ID 3M at s ; d y i, i`4 �r e � t� � �� � t o � ' , 3b r � N'' ; ,,u� } , `� a�, - . r ,, , ,,,, . ..t. ,...ifp. 7 $ .... , , ,..!.. ..,,,,,,,,,,, . if& .7' 4').' ,: ''''''.41,,,. !..,. ! ' 44 t ' f r $ fi y � q� 5 t r , 4i3'40411' -'-'14P2*. -- ' '''. ',.- :' -''' ,-:''.' 44-t.-i-rAte ' .' . 7 - Prt0 � �i ant � I.U� .'� �^ • "� Y 4 y ! �. t F 7 r City of Southlake, Texas I I MEMORANDUM April 16, 1999 TO: Curtis E. Hawk, City Manager FROM: Greg Last, Director of Community Development Keith Martin, Landscape Administrator SUBJECT: Ordinance No. 544 -A, 1" Reading, Amendments to Landscape Ordinance No. 544. Action Requested: City Council approval of Ordinance No. 544 -A, amending Landscape Ordinance No. 544 on first reading. Background Information: An amendment to this ordinance was requested by Councilmembers Scott Martin and Debra Edmondson per the enclosed Project Advocacy Form (PAF). Staff has met with these Councilmembers as a work group to evaluate potential revisions. Some significant revisions include the following: • Coordinate Section 3.4 (parking lot landscaping) with concurrent revisions to the commercial parking requirements. • Coordinate the ordinance with the revised "Tree Preservation Ordinance" with regards to credits, protection, irrigation, etc. • Requirements for utilizing existing tree credits. • An increase in the minimum size of plant material required at the time of planting. • The tenants responsibility to provided continued maintenance in perpetuity of all landscape and irrigation. • The elimination of credits which reduce the overall required amount of plant material required for proposed developments. Financial Consideration: Not applicable. Citizen Input/ Board Review: The original Landscape Ordinance was adopted in January 21, 1992. Current Councilmembers Scott Martin and Debra Edmondson requested a review of the Landscape Ordinance. Staff members Keith Martin and 5D -1 Curtis E. Hawk April 16, 1999 Page 2 Greg Last met with Councilmembers Martin and Edmondson to discuss revisions. Authorization was requested at the February 22, 1999 City Council meeting to forward the draft to P &Z for review. P &Z Recommendations: The Planning and Zoning Commission approved (5 -1) Amendments to Landscape Ordinance 544 -A on March 4, 1999, with the following changes: Page Sect. Comment/Change 11 4.2.a Change the word "may" in Line 15, back to "shall ". 11 4.2 That section 4.2b be added. Existing Tree Replacement: If the existing plants that were given credit toward reducing the required plantings decline within two (2) growing seasons, the owner shall replace that plants with quality plant material equal to the amount of the declined plant. 9 3.3.e Listing techniques of Xeriscaping in the section. 10 3.6.b Agreed to leave in Section 3.6.c, Water Conservation Credits, but move it to Section 3.3, and change 10% to 5 %. 12 6.1 Change the word "unprofessional" to "insufficient ". 10 3.4.a Change the word "caliper" on Lines 10 and 11, to "DBH ". 16 10.2 Change 50% back to 75% on Line 18. 16 10.2 Add the words "during the time of a normal growing season. Legal Review: A copy of this draft has been forward to the City Attorney's office for review. Alternatives: Not applicable. 5D -2 Curtis E. Hawk April 16, 1999 Page 3 Supporting Documents: • Landscape Ordinance 544 -A, Draft No. 5, Dated 04 / 14 / 99. • Project Advocacy Form (PAF) for the requested revisions to the Landscape Ordinance. Staff Recommendation: Place Ordinance No. 544 -A, providing approval of the Amendments to Landscape Ordinance 544 -A on the April 20, 1999 City Council meeting for first reading. • City Council 1s Reading - April 20, 1999 • City Council 2n Reading - May 4, 1999 GL/km Approved for Submittal to City Council: i'+��' i anager's Office • 5D -3 PROJECT ADVOCACY FORM SHORT TITLE: Revisions to Landscape Ordinance TYPE OF PROJECT: Scope: New , Minor Revision XX , Major Revision Type: Ordinance__, Master Plan Component , Project Other: REQUESTED BY: Scott Martin & Debra Edmondson. Councilmembers STAFF CONTACT: Keith Martin. Landscape Administrator. 481 -5581. ext. 848 DATE OF REQUEST. 6 -24 -98 DATE RECEIVED: 6 -25 -98 BY: GL Outline problem, concern or opportunity. (Do not define solution) 1. Coordinate Section 3.4 (parking lot landscaping) with concurrent revisions to the commercial parking requirements. 2. Coordinate this ordinance with the revised "Tree Preservation Ordinance" with regards to credits, protection, irrigation, etc. 3. Insure proper maintenance & replacement of commercial landscaping & assessment of plant material replacement standards. List any potential considerations. (Do not define solution) 1. Update listed recommended plant materials. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. a. Revised Tree Preservation Ordinance. b. Recommended plant materials from the Texas Agricultural Extension Service. L' COMDEvwiP- FII. ESPRO1ECTSPRtORf [YTRO1- REQ.FR.MLANDSCOI.WPD Form Date: June 25, 1998 Page 1 of 1 CTl_ City of Southlake, Texas MEMORANDUM April 15, 1999 To: Curtis E. Hawk, City Manager From: Bob Whitehead, Director of Public Works Subject: Concurrence of the City Council for Tarrant County to Contract for the Drainage, Water and Paving Improvements to serve Sutton Place Addition, CDBG Project Nos. B97- UC -48- 0001 -60 -20 and B98 -UC- 48- 0001- 60 -05, and authorize City's funding for these projects. Action Requested: Staff requests the City Council concur with Tarrant County to execute the contract with North Texas Contracting of Keller, TX in the amount of $429,465.30 to construct drainage, water, and paving improvements to serve Sutton Place Addition, and authorize the expenditure of $251,718.30 for this project. Background Information: As part of Tarrant County's Community Development Block Grant (CDBG) program to provide improvements to eligible areas. the County has bid CDBG Project No. B97 -UC -48 -0001- 60 -20 (23r CDBG program year) and CDBG Project No. B98- UC -48- 0001 -60 -05 (24`'' CDBG program year) together as one project to construct drainage, water and paving improvements to serve the Sutton Place Addition. Sanitary sewer was installed to serve the residents of Sutton Place Addition as part of the 22 " CDBG program year. The 23r CDBG program year consists of installing drainage improvements to serve Sutton Place, which includes handling the off -site drainage that flows from the area west of Sutton Place (Vista Trails subdivision). The 23r CDBG program year project has been delayed due to the acquisition of a drainage easement to construct the drainage improvements. The drainage easement was required to install a storm drainpipe across an existing lot in Sutton Place to discharge the drainage from Sutton Place off -site to a drainage channel east of Sutton Place. The storm drainpipe was originally designed to cross a lot owned by Mr. Conn. However, the City would not meet Mr. Conn's demands for 5H -1 consideration of the easement. The City Council chose instead to purchase a lot in Sutton Place Addition to provide the necessary right -of -way for these drainage improvements. The construction plans were then revised to place the storm drainpipe across the lot the City purchased. Following construction of the drainage improvements, the City may sell the lot to the highest bidder. The 24 CDBG program year consists of installing a water line along Sutton Place and constructing an asphalt roadway to serve the residents. Currently, the Sutton Place Addition is provided water service by the City of Keller and Sutton Lane is a gravel road. Sutton Place was once a private gravel drive. However, the residents along Sutton Lane donated the required right -of -way along Sutton Place in exchange for constructing the sanitary sewer, roadway, drainage, and water line improvements using CDBG and City funds. Financial Considerations: The low bidder was North Texas Contracting of Keller, TX for the amount of $429,465.30 (see attached bid tabulation). This project will be funded by a combination of CDBG funds and the CIP budget. The CIP budget provides $270,000 to construct the drainage, water and paving improvements. The estimated CDBG fund contribution is $204,000. Therefore, $474,000 in total combined funding has been appropriated for these improvements. The total cost of these improvements is $429,465.30. The City's portion will be $251,718.30. Citizen Input/ Board Review: A neighborhood SPIN meeting for the residents impacted by the construction will be scheduled following the execution of the contracts with the low bidder (North Texas Contracting) and prior to commencement of construction. The purpose of the meeting will be to update the residents and explain in detail the planned improvements. The contractor will be present at the meeting to aid in answering questions, i.e., scheduling, construction stage, etc. This meeting will also allow the contractor to become familiar with the impacted residents. Legal Review: Not applicable. Alternatives: Not applicable. 5H -2 Supporting Documents: Bid tabulation for drainage, water, and paving improvements Staff Recommendation: Staff recommends the Council concur with Tarrant County to contract for the drainage, water, and paving improvements to serve Sutton Place Addition, CDBG Project Nos. B97- UC -48- 0001-60-20 and B98- UC -48- 0001- 60 -05, and authorize the City's funding for these projects. 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