Item 4NCITY OF
SOUTH LAKE
MEMORANDUM
November 28, 2012
To: Shana Yelverton, City Manager
From: Ken Baker, Director of PDS
Subject: Item 4N — Approve Option to Extend the Current Contract
with Facility Solutions Group (FSG) for the Installation of
Wayfinding, Event and Kiosk Signage in an Amount not to
Exceed $130,000
Action
Requested: Approve option to extend the current contract with Facility
Solutions Group (FSG) for the installation of wayfinding,
event and kiosk signage in an amount not to exceed
$130,000.
Background
Information: The Wayfinding Sign System Plan was adopted by City
Council in April of 2010. The plan provided a recommended
design, locations and messages for approximately 65 signs
throughout the City. In FY 2011, the City Council
appropriated $50,000 (Hotel Occupancy Tax Funds) for the
installation of Phase I of the signage program. In the spring
of 2011, the City selected FSG to fabricate and install the
signage. During the summer of 2010, Phase I signage was
installed along Carroll Avenue and the SH 114 frontage
road.
In fiscal year 2012, City Council funded $125,000 ($50,000
from the Hotel Occupancy Tax and $75,000 from the
Strategic Initiative Fund) for the installation of phase II of the
wayfinding signage program. Fifteen (15) wayfinding signs
and five (5) events signs were installed throughout the City
this past summer and fall. Wayfinding signs were installed
along the following roadways:
• White Chapel Blvd
• Dove St.
• SH 114
• FM 1709
• FM 1938
Event signs were installed at the following street
intersections:
• Highland Avenue /Carroll Avenue
• Carroll Avenue /Dove Street
• Crooked Lane /Continental Avenue
• White Chapel Boulevard /Continental Avenue
• Peytonville Avenue /Dove St.
In fiscal year 2013, City Council has funded $100,000
($50, 000 from the Hotel Occupancy Tax and $50, 000 from
the Strategic Initiative Fund) for the installation of phase III of
the wayfinding /event signage program. Approximately
fifteen (15) wayfinding signs are proposed to be installed in
FY 13. Event signs will be installed if funding is available
after the installation of 15 wayfinding signs.
In addition, the City Council approved $30,000 for the
installation of kiosk. The staff is finalizing design and costs
for these structures with the wayfinding signage committee
and will present recommended concepts to City Council in
2013.
Staff is recommending that the contact with FSG be
extended for the fabrication and installation of phase III of
the wayfinding program and phase I of the kiosk program.
City Council is expected to approve the recommended
wayfinding signage priority list at its December 4 meeting.
A 1 % price increase on materials from the previous contract
is anticipated for the fabrication of the wayfinding signage.
Financial
Considerations: Funding for the fabrication and installation of the wayfinding
signage /kiosks was approved in the FY 2013 budget.
Strategic Link: This project is aligned with the Strategic Focus Area of
Mobility and the Corporate Objective to provide travel and
convenience with the City and Region.
Citizen Input/
Board Review: City Council consideration at the December 4, 2012
meeting.
Legal Review: Contract documents and standard specifications format
follow that previously reviewed by the City Attorney.
Alternatives: 1) City Council approve as presented
2) Reject the contract extension
Supporting
Documents: 1) Letter to FSG extending the contract
2) Previous contract
Staff
Recommendation: Approve the contact with FSG not to exceed $130,000.