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Item 4N - Attachments - Part 1
October 10, 2012 Facility Solutions Group 10212 Metric Blvd. Austin, Texas 78758 OU C� � �'crry O3 T HL-J E . Attn: Mr. Jim Beckett Subject Option to Extend Notification RFP1007B460CC110020 WAYFINDING SIGN SYSTEM FABRICATION AND INSTALLATION Dear Mr. Beckett: The Clty of Southlake is providing notiWiCation they Intend to extend theL contract, pending City Council approval, resulting from your RFP4107B480CC110020 Wayflnding.Sign System Fabrication and Installation, copy included for Fiscal Year 2013. This extension shall become effective alter City Council approval (CC Award date � I and shall continue in full force based an-the terms and conditions-of the initial award. Additionally as a condition of contract renewal a price adjustment may be requested by the vendor and considered by the City. In support of a price adjustment, vendor-may submit documentation as to the need of the prioe adjustment. Requests for price merits may only occur at the time of renewal and anty upon securing the approval. of the City In writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not proRL You have indicated your company will be requeOng s orte percent. (1 %) across the board Ode increase at this renewal. Therefore, all pricing of the original agreement shall increase by one percent (1%) during this renewal period. The terms.and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless othen-Ase noted - such as pre- andlor partial payment) Method of Payment: Shall be made' by purchasing card or purchase order Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFS DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and Is eligible far up to two (2) more one (1) year annual renewals. mi City Contact: KEN BAKER 817-74"067 Send all bitting to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, Tic 76092 or via email accountsnWble@ci:southiake tx,=us Other Charges: The City of Southlake is a tax exempt municipal corporation and 16 exempt from all federal, state, and local sales. taxes. All other speciflcations, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be. accepted unless approved in writing by the Purchasing Manager gran authort and representative of the City of Southlake. Thank you for participating In our procurement process. Please call 817.748.8312 with any questions_ Sincerely, Tim Stifke P4rchasing Manager, CPPB Attest City of Southiske AlIda-Rrchardson, TRMC 1400 Main Street, Suit§ 440 Gh Secretary 5outhlake, Texas 76092 tai i.m1 Phone- 817- 74M12 I= 817 74843048 Contract Renewal Acoapted. Signed:. Date: Approved as to Fonn and Legality: Mayor John Terrell City of Southialoe City Attorney I400M do St eet, Smite 440 Sonthiake, Texas 76092 Appendix B — Proposal (e maw,,d) L l 7 IRED — PR OPOSAL INF RMAHON. IN ORDBR FOR A PROPOSAL TO BE CONSIDERED COMPLETE AND TO REEVALUATED FOR A CONTRACT AWARD BY TRE CITY PROPOSER MUST SUBMITALL OF THE FOLLOWING INFORMATION• I. Proposed Products and/or Services A. duc Des ' d : Proposers should udlize tbis section to describe the ktim ical aspects capabilities, featuFes and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literatnre, brochures; or other technical information may be used. B. ' A dddiO nal HU&M DeBMAM : Proposers should also include in this section a detailed description of wbat additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed C. Guarantees and Warranties Each Proposer shall submit a emplete copy of any warranties or gwmmtm provided by the mummer or Proposer with the Proposal submitted. D. ftecr Schedule/ d vW Date Proposer must provide a project schedule noting all projected completion dates for segments of the Pm ject, from startup to completion, and all delivery dates , for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Bdona pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule f "ein . Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: Table 1: Proposed Pncmg Details i *0 � 1 c lre sKWpUOrrb may nave cam mac &np owea on me sknedule an page 10, Attachment 2. *" Proposers may itemise "othee ewases oat covereti here. City ofSoutlilake - RFPIOM60CC100020 - Page 26 of 35 Table a : Proposed Pricing Summary 1110 n crerlw- 3. Term of CloglEact and MCI M t1k Emad: Any contract gutting from this RFP shoo be effective fbr tweWe mogths from dategf award. The City anticipates that contract shall be renewed pmRmt to the availability of funds and at the dtWetiott of the City. The following clauses shall be included in the contract: A. on Clause_ It is agreed that City will have the option to exceed the contract for up to four (4) additional years, in one - year k torvals. To exert iw this option, the City shall serve notice 30 days prior to contract termination or to the end of any one -year extension. The Option to Extend will not be considered if f'ukl ng is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail whieb dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments.must be solely for the propose of accommodating an increase in the contractor's cost, not profits. Vendors shall shout' in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a facmr in determining the best value to the City. It is the average price over the period of the contract that will be the price faetor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation, C. to Inamcs Unn Extension: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent (4 °10) per year. The City shall bave authority, in its reasonable discretion, to deternnine the validity of any change in G7ty ofSouakke - RFP1007B400C100020 - Page 27 of 35 1. A TYDOT Roadway Sip — 45" widen Irks g TaDOT Roadway Sign — 48" wide x 38" toll 4� ear. I) S TJDOT Roadway Sian -45" wtde x 48" tali Orr..) S C SteneMenamentsi p D' ov6pok Sign S E TzVOT Street Sign (Intersection Announcement) $ F PedesMan Dira ffooat Sign fang) S G Pedestrian DLrotdOnal Sign (Pole.mom"* S R Parldog Dl wdenal ft (Pole- momled) S 3. Term of CloglEact and MCI M t1k Emad: Any contract gutting from this RFP shoo be effective fbr tweWe mogths from dategf award. The City anticipates that contract shall be renewed pmRmt to the availability of funds and at the dtWetiott of the City. The following clauses shall be included in the contract: A. on Clause_ It is agreed that City will have the option to exceed the contract for up to four (4) additional years, in one - year k torvals. To exert iw this option, the City shall serve notice 30 days prior to contract termination or to the end of any one -year extension. The Option to Extend will not be considered if f'ukl ng is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail whieb dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments.must be solely for the propose of accommodating an increase in the contractor's cost, not profits. Vendors shall shout' in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a facmr in determining the best value to the City. It is the average price over the period of the contract that will be the price faetor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation, C. to Inamcs Unn Extension: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent (4 °10) per year. The City shall bave authority, in its reasonable discretion, to deternnine the validity of any change in G7ty ofSouakke - RFP1007B400C100020 - Page 27 of 35 crrY o� i�A Fwd: 2013 Wayfinding Ken Baker <kbaker@ci.southlake.tx.us> To: Timothy Slifka ats1h Forwarded message - From: jim Beckett <jlm.beckett @fsgi,com> Date: Wed, Oct 3, 2012 at 2:59 PM Subject: 2013 Wayfinding To: Ken Baker < kbaker@cl. southiake.tx. us> Mr. Ken Baker Would like to request a 1% increase due to increase in aluminum and vinyl costs. thank you Jim Beckett CC -1 Wed, Oct 3, 2012 at 3:06 PM James "Jim" Beckett - Senior Account Manager ■ Facility Solutions Group ■ Sigps p.512.494.0002 ■ f.512A94.0003 ■ c.512.947,2244 10212 Metric Blvd, Austin, TX 78758 www.fsagians.com Kenneth M. Baker, AICP Director of Planning and Development Services b � 3 2 2 a - 2 N Ui A 7 M f % $ 90 m - - - - § � � � 2 a 2 . § k 95 q � ° 2 2 § } 2 i § S Lo 8 B d B k � § u. z 4 A 2 IL ƒ / 0 \ « « « « « G 2 $ 2 q v _ ORIGINAL DOCUMENT CITY OF SOUTHLAKE S()Lr j� CoundlAdon: t%N Qrd.IRes. No.--� Date Approved IMMIAML— November 22, 2011 Facility Schwa= Group 10212 Metric Blvd. Austin, Texas 78758 Attu: Mr. Jim Beckett Subject: Option to Extend Notification RFP1007B460CC110020 WAYFIiti MG SIGN SYSTEM FABRICATION AND INSTALLATION Dear: Mr. Beckett: The City of Southlaice is providing notification they iatend to extend the contract, pending City Comor7 approval resulting from your RF'P1107B4600C110020 Wayfnding Sign System Fabrication and Installation, copy included for Fiscal Year 2012. This extension shall become effective after City Council approval (CC Award date j& ) and shalt contim in full force based on the berms and conditions of the initial award. Additionally as a candlon of contract renewal a price adjustment may be requested by the vendor and considered by the City. in support of a price adjustment, vendor may submit documentation as to the need of the price adjustment, Requests for price adjustments may only occur at the time of renewal and only upon seaming the approval of the City in writing. Requests for price adjustments must be solely for the propose of awmnmodating an increase in the vendor's cost, not profit. You have indicated your company will not be requesting a price increase at this renewal, Therefore, all pricing and terms and conditions of the original agreement shall remain m efect dnuiug this renewal. The terms and conditions proposed and accepted in this renewal agreement arc an fol lows: Payment Terms: Net 30 days (Xlniess otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: gall be effective for twelve months fibm date of renewal and is eligible for up to three (3) more one (1) year annual renewals. city Contact: KEN BAKER 817 -748 -8067 Send all billing to: City of Smrdw&c 1400 Main Street, Suite 440, Accounts Payable SouthWm TX 76092 Other' Charges; The City of Southlake is a tax exempt municipal carporation and is exempt from all federal, state, and local sales taxes. All other speci$ cations, teems and conditions shall be as provided in the original procurement documents. No otiner attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manger or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slift Purchasing Manager, CPPB City of Southlake 1400 Main Street, Suite 440 Soutlnlalte, Texas 76092 t8 ci. Phona l Fax: 817.748,83121817,748.8048 1400 Main Sheer, Suite 440 Renewal Date John Tenon Mayor, City of S S11. r � C-" ti SouWake, Ilan 7 is RichaTdsoN TRMC City 9euewy Ja!n.UQiY5,2Gf11 Fadity 1021Z 8 11�ffon� aw a Augh, 7'ipwar,187 'RECORD SOUDiLAKEE OFFICIAAL ATTN Jim Beckett Butgodt' RlFP1 0071134600CI 00020 WAYFIN01111`40 SIGN SYSTEM FARM(*MON AND INSTA" Dear Mr;: Beckeft. Thir GitY of Sbuthl4ke b pleased YOu %iLoqas.- qf,44stjn, awarded U RFF 16 0 IU 'IV f. a rded vendor for to inform.. ]CATION AND MALLATION' "rhe-a"rid.arid thikagreement are ,- 6s0d - M*6ui-.stJWtWd ow06sall to the 01ty. - enclosed. Tf4'1wq Your w is aftatvied. 1110,tems and 'conditions proposed and ecoo ted1hthlia" p f6ll6iAia Nit 36-doys aftotmojo nom =such as; pro,-.. iWW payment) =-Qqw"o-: Tho Oly does - hot .. .40 Vurch guarard. " age any or Ma um cju - but p as ng e - IV @J�Aurin the te of the cpnt . r act fMm the sW' ;esg"— vwdom, Me ofra"m 'n't ....y a Shall be madeby Ouediisk*.cird or puithm order; 1 0 1 vefyTerhils i FOB Pea"49n CAWY-Loc9qns: VeWorb6liveryor ft employ -k-up. yes oic Team afwnbw: 'Thiirllit MQ & hj'f Sbrid ail billing to: city 486uthlow 1400 Moth StMet'SuI164410i Arboorits ftyable. $ckviblaW. TX 76092 Other Clharoew. The City of Sbufhiaifetfs a tax exempt munletpal corporation and is exempt ftbM all federal, store, arid Idoal taxes. All other spar Ifications,.larmr.and cdndhinrte .shall.t7o:aa.p�ovfded in the 4[iginai No to or in. re approVed i qar by th a n a Monte to the agreement YWI1 be 8*pted 0 Purchasing Manager Aorized rePtuieftlid of the City of Soutilike. Thdnk.q.au For participating in our precuremerfl: prpomm. Pleitso'call817-741183112with any questions. .............. , nmaift PW61jaeing Manager i0ity of touithlike, 1415d Main Street, Suits 440 SouthIft Texas 76092 Phonw-f 817 f817-748.8048 Contra(9 and Award Amptor Sign. 11 =61na Yelverton, City Manager Ea Originator File (2-coples) 1400 Main Street, Suite 440 DATr=: 4 0K . to SoUtWakej Texas 76092 righting, eloctrical> anergy tEEIIr?U1v-gY> -signs F%CH-4 SdLUT113FIS GROUP January 6, 2011 Clayton Comstock City. of Southlake 14.00 Main St. Suite 9300 Southlake, Tex" 76092 Re: Waylindkig Sign System'Fabrlcation and Instoation RF'P&RF-PlOO!846OCCl0G020 Clayton, We understand that the 90-day window for Southlolre to be awarded has passed. FSG will extend the terms of the RFP Response including prices for 60-days. Pricing. shall stand as 4 If you have any question feel free to call us. Sincerely, James P. Beckett 10212 Mctric BoOcyard • Austin -'texas • 79758 900327.1104 - 512.494.0062 • Fax: 512494.0003 ■ www.fogsigns.cont It a 0) La 2 >,.a V v- T- I U M-E > to t. uj 00 ca rl .9u E 0 0 L o 0 co IL co > < U 0 L. C CL V tu cc , 0 m. IT ' a Z i 'Co 0. =2 P" C M . V mi RL f LD. AD Ap . 15 cg do 00 V 0 CL O F 1 0 D - E , Ll g: .. ix tz cc 'CL ON Ll g: Q. n.. z � V g o. . •r V . .h N. 6 7 CL -/ o n� a Ix TE Q. n.. z � V g o. . •r V . .h N. 6 7 o n� TE v- 2 Q. n.. z � V g o. . •r V . .h ml. f U_ ca to 0 C AP lighting a vIft*it-al , errerg y .� hedwaing/ >slos FAUCILrT4 bN QMt W September 7, ?.010 Re: City of 5outhlake RPPI007B46OCCIOMO Wayfimft Sign Systems Fabrication and Installation Bid > 3:00 p.m, 918110 We are pleased to pmvide the following proposal. We feel we have the experience and quaMed puree[ for this project. Contents: • One Signed original • Five Copies • 1 CD IPDF Format • spreadsheet & Warranty Wol mom • Rgfevet> % photos, L )Ws, and Submittal Sampie • Acknowledgement of Adden #1 • w-9 • City of Somhlake Vendor Applicadon • Vendor Statement Agreement ` C'onflid Quationnei e Yours Respectfully, C>�Q James P. Beckett Senior Account Representative 10212 Metric Boulevotd • Aaadn ■ Texan • 7875$ BW,327.1104. 512.494MO2 • Fax: 512A94 O= • wwwAgsig L=n Appendiat B — Proposal SubtaltdwlChtditb (Todeletwbevaftftvfprap&aat) APPeaeiu B (Pages 4 tbroug& am t be Inds tl ic the prepooal eu3aftt Appeadbt CCem�et of Ia�ratFarm {pie �4�tbelaetodet! in#4e pt�t epbnatarl. ❑ ❑� Advertzsemer►t Sortthbko Webaite ❑ Mailed Me a Copy ❑ City&ro'l Notificatien ❑ Cold Call to City ❑ Other CRP VS00ikke - RFPI0U RMOCCIa0620 - Page 250135 I teamed offt Regsed for Praposele by the foRowiq means: Lnlag 1 of �H.a;j ° d � 1!1 ili 116 R N r� goe� N g 3 N S . r r 4' ^ r. qy a a r 0 � ' � N gyp' N N' M N N N N 4* m 0L N N nP N ' AT N A N N ow mw N N H N W L► � A Y► U! N N h dk N h MJ � � •.� 4��5 R tx i1 Ln d iii � Go ui 0Altu ".. 0 x 0 I 10 C Q. E f� Pdit w Pricing Is requested to take at least the follovving format, although proposers may choose to propose an alternate pricing structure in addition to this fnmtat. There are nine (9) different sign types listed on Page-10 of the "Design Intent Sign Package" (Attechment2). Table 1: Proposed Pddng Details 04. . to 3 &7371py X73? -0 P34/ /5 GO of8orri lla8a - RFPtUQ7WOCC1U0U78 - rage 9 of 35 • Proposers maylbWze each mock -up based on the schedule on page 10,Attadunent2. r• Prate 1*112mis "other' expensatnot ouvered hare. Table 2: Proposed PricingSummoy A TxDOT Roadway Sign -- X45" w1de x 38" tali $ A (art.3 TxDOT Roadw Si ay gn — � wide x38"tall R (alt. 2 ) TxDOT Roadway Sign — 45" wide x 48" tali $ C Stone Monument Sign $ D Dual -pole Sign $ E ' hcDD T Street Sign (InterseotioriAnnouncement) $ F Pedestrian Directional Sign (Freestanding) $ G Pedestrian Directional Sign (Pole - mounted) l it l $ H Parking Directlonal Sign (Pole - mounted) &7371py X73? -0 P34/ /5 GO of8orri lla8a - RFPtUQ7WOCC1U0U78 - rage 9 of 35 • Proposers maylbWze each mock -up based on the schedule on page 10,Attadunent2. r• Prate 1*112mis "other' expensatnot ouvered hare. Table 2: Proposed PricingSummoy 5. Rehrenees Pmpow sheH.provide lour (4) r£erenees where Proposer has pafarmed amdar to or die same types ofmvices as desled ha d& cwt /Company "Dx1l G S - - - i " Co mum: Ville Bjf 'p Phone: MV Daft-and ape of Wak Pxvldo �� dh +0 �C360 &6r.k U7 s e— Date and S�o of W ork Pmv mo c o LA I ;bO6 +ti case. 'ZL -Gr MIUA6 3 nbtt&r iy%§�Aoe4L 4&+flar t+y41rr4l r -t"h I•l Client / Co,�tpany N Contact Name: Name: Title: Phone: MV Daft-and ape of Wak Pxvldo �� dh +0 �C360 &6r.k U7 s e— Chad / Company Name: Contact Name: Contact Titlo: Phone: MV Bmatl. � Date and Scope R Work Provided Wxf6 Mdv "t"4� b* ' Reece 04! Client /CompanyName: awen Contact G tact Wbi non ry,_y � ail: c Date ad Sooe of W� Pm � ided M 1if . W,_ . r L CIV *sOuNk" - BFP1907B46OCC1 ®002Q - Page 29 of35 1 F r , I Contractor's mtm. sty cannot mndm dw Option W Extend wft any prbe immases Deis the Vendor c s YEA On of me Quote r a nt c pacenage of'm=W eason. y FMT ADD �lONAL L' AR (FY 10-11) ES N ..•........•••......r —L- SECOND ADD1 E NAL YEAII (FY 11 -12) ESCALATION ................... % THMD ADDITIONAL YEAR (rYY 12 -13) ESCALATION ...................... I % FOURTH ADDITIONAL YEAR (rY 13 -14) ESCALATION ................. . . ° Yo 4. Prsposer's.EzPwjenee! Sbff A. $ *at Team IdentifY ate members of the Propur's team (iaAft both team rtembera and mmmgmemt) who will be providing any wrview proposed and include lnformetkm which details their esperieam. H. $ ►y� I Or EX62MMI gt cM If an assigned staff person must be amoved or replacad fm' MIRY nuM dw repho mmt person must be appmved by City prior to jah ft dte project, C. NSWM gs ta b B . State dw R MOM of years tha Fmomr's business Las bete esbbUBhud sad gxMWDg, If PropoWs business has changed tea or if the principals opera* 60 business operate say aimgar bu$inesaw under differed Ramts, or have apmated a'W adw businum or changed ft legal status or *m of ec bndam within dte last five (5) Y42M A names of predecessor busuaess homes, affiliated entities, and p vviovs business suits Opwabd by the principals, if different than present, must he provided; State the mm3ber of years mperima the business has; -2. ,Q and the number of ampigm: j D. Proiect Relatd AUSIM : All Proposals must include detailed kfotmation dw details the PraPoser" tae and eapertis0 in providing the requested services that demamm" the PrOPosar's ability to logicalky plan and compieto the regoegted projaa 00009whkke - RM007846OCC100020 - Page28 of35 ADD4101 TO.- Mprepfters DATXs Aegut^7011 »QUIN7'FOA PROPOSMA taFllfl0rWt60CC UM WAYMM019 NEW SIMM 1111M.DUB D AM 3:00 PJIL WSQNIZE DAY ACIFfI 16 =0 gar Ad&e&= #k dw C%y e1 S mdMe is =waft vaadoz Nhmiftadgeaeti L I. TW bid faun assumes "Wnkguantliy and does footdselgnatathe avast guard► of eaoh elfin type VW tlfaY get ordered bUly ar aver ft IhM Of t m propram. lt does mention that et least 60 Will be crdetad as fUrrds are avWatrha. Fm m a narruf a ttp standpoint, thees sib WN 9etlow e>PmW ewMh quatdras the motels arrd can gdamm* d mrkgW qu ad we assume #re worst mrse soenarlo mW be that leach +elfin type amy be ONWW In tfw'Or+akyeel? Or can you give us a beberanidyale of what may be galdng wdemd over yearly phases? RESPONSE T Chy don M QuararAWID pwdiseeaminkrwmorm ahnum'ewunlLThenumberMWIs an 0 10 - all As nwifonsd In the RFW, the lnsts Won of#w signs is a mil- pwpro]ad. Eoch newel year, City CSI WX qw mre the number, type. and bw&m aFslgns to be IneWled and to epproprlate furrdlns. .' . �. ft-any Ilsbhoetor #rst fe Fwthpr UM a lbw hours ttorrr 8o!ui WM, to Willed gnmVft and aperOft owerintl may cauee some moblllralicn issues. Can you On me an Ilan of what kind d City pamfe ar Tom Dep wbrant of Transporladan pertnh may be requkv& Is the CDyamen pt tD pall parmCle for itwil7 REM MSE Permits vtill to requhssd tram 7XIDOT and d taming those Pumice will to raspo=Jbpity of the Conkaftr. WND no speOc city permit w M be requhd, 000rdlWon welsh the publlo Works DePWIllwnt In Io0@1111V underyr and pd*. dlUtles wdA be necangwy. Conbeftr wlli also be required to wntaot A Tara" for ksaldng a0 ttrrdargmund }tendfaa undeL ag Terre ilea itee Aga►xeftte • RWORVOW • mn+wnsee $040 ■ MW&k TAW er imam M EKOVA& Md►.AWM service. The oliy brill assign an.ku t kffon pr+*ct mar who wil be respam&e fcrasdo" Me vendor In ocordhNno Si detee, pe oft Itrepeclims, sta. fib dteo worth noirng that TXDOThas been kmhW In the procses to this point E aware ardw CRft Wm*ft boon 6hale kit of those sibs. & OepmWkV on horn ft moblftMbs and Indall lorw am needed, we, as an ouWkmft f'ebrioabr rri W decide to fabrlcsde sWw and chip ftm m a tarot situate ku"Isr, Can I &canna that as long as do bxd Insfalleir has a veal Teases 81ete ContnsOfs license, tJiat rids would' be OK? MP!ONSE Cornea Subcontractors Aw Insbdledon or any alher purpose are macepisbls so long as they sdbene loft contract sgr+eed upon.by the City and tho ml ' mn vendor. Any cwdrardor dalhg worts In Ore Clgr a 6cu#delw mM h m a valid Teams So orb 'r mee AND aiM be real - II A rule h the City of $*Wdalae Bugg'Inspeabne Depminlent. d. The nressags GIs oak out Sign Typo QD. In same elfin loom loe mmftr. Do we pAw "one m or Type for the ioca0on? The *n is bmftuy vw same s=pt for the mounft, bft lbwdWWL or posts, RMIBPOM The deGebn 10 go with the stirs foundallar or dualgW dosign wig came with more dehhd dW grmtysis acrd w1l be dependent an grade, vlelbftOyr, location, end p DMnIlai salary Issues. The approprthts response to this would be to p mWe a price for esch sign iype S. Sip IrrHi nlMy, tocatlarm only lists Sign Types A. B. and C. RESPOW E Palo ) was a a lp that s t af to M� s 1 or the t]ealgn ir v. pprswd by City Gwr�. b fa Ohs same style but silk► lsrrger. The locdkm of Stgn Types E, F, G and N am addressed In the Wahl mspomL OL The message schedule doss not two locations for Sign type E, F, and G? RESPOHN The looeiions of Sign Type V ere addreeesd an Pap 17 ofthe flan end page 22.cf In PSdrasa. These are to be located at a dManoe Ohataka fe wamh1l; or" =a-W" intmecltons hated in both w s bound and eaUnmd dlreallon of SouNake BW. Delalled message schedules acrd sin locations for Sign Types F, G, and H are to be determined at a taier date. 8l1.MdEif6 MESSAMMASSMmimoffix T. Are we to Indude the coat arlhe paymetrtfpatformsnce bond !n aurptapftW FMiPONB Plsaee proMth p=um W tiv ttra RFP. ChmWs rafoW to the pnpvision of pw mrmnce, pa avid matntenanos bands shall be sybakhy tv the projectbld amL 8. Are via Io provida a unit prhs the aasrmes all signs will! late 1' h6abad, or ibr oaw should wo orry Mums thatths high priortgr signe YAI be flabdaoated. Cb ftniythe hisharrthe grwft lathe lower the unit ptWs te, ao whatever unit price we coormlt ib needs b refled the antir*ated NOW" quaolly. RESPONSE Th n� otanISS ID PImft a a mk tR m or r=dmurn wmnL The modw kted is As mantloned h the t'R:P, the hWdon ar the sirs Ara nx# year W act. Eam fiscal yew, Wi the um nber, type, Ohd baftne ct to be h shed nd a the I. G Yo r P VWD no wiat, or la d the toy the � lbr the TOM t edmwtall poW des IWPONM Please retina file Twtas stenod on tJnImn Tmft Corud I ra tw (?MU'TiCD) for approved d s Proles. Tire deafen pMured an Pass 12 of the ;Plan h an approved brepl wopy pate 10. Can you emulate NO 90 the alone speclOodw that Is used on the beaes of am of the sign Wes. 0 bob we k Is Wened to In 0redrewho as "Auettn' atone). RUPONER Wo spec alone opecfDostfam was ch u , V"Ugh the pl@nnhg process. It la hbndad, harrrewer, to boa pstteen Ofstpciaed rretimel stone in vartoiis sum simrllarla t#0 read rIMS provhted diroughmathe Plan and the Padage. 11. Am any of the suns to by lactated In arses flwt will regdm hwdB spa removal, or are all to be placed ih scflacwpe Is eat Smaysted? RESPONSE 04M wffl be lac nd as tomM wW hpaactta ardat hardsoape ams. R atay hardscppe T be r are l , ifre work W be dame by oitosra. bMItre fife a* should not rer�soensm a • MmAasnwquo-• saa�z ert:ArsM MSE0#4WmMsAfon1 A 11 b t mm a speeft decoratlrm base cover vendor7 pmt number for the base? i RNPONSE Tharp is net a vwxIwerpart mmnbwIbrVm base cm. The bees aowrd Wp drawn was gene en ocgh b mpraaent ow prufe6dcel ml parts drat nrbht be.pundhsefd %If the dwW.m We m Ow l and renown Ohs dimenslo m ed c� b d um M ts a anp al � � � muted strop drmshgs iiw rm hw by On City. � i � elra0 be pravtded In the 11 The IfIr dim. nwhers on the pole& do they appear on both sides? MPOHN Ym, the mommmnded demmlrapeclikdons show the `1N - thick poled dumknen dlmsnalrtal rmyfts mourdsd lush to elan fees to appear as cast bromw surd mounted to wrfical e141rparC` an both in *M and beak of the sin's lugs. 14 Son VW-C, D, F, 06 A H are kmkuded an the bid damn, Ind the we no quwMkm farttiern In the meespge sdalble. Could you eddbh. qusntbles for each of them? 90 all Mddemn hams Its crane bbmegon for a base bid. RESPONSE The mseemps achedute {Pages 41-M does pnavida the meaMes for sdpn Was VD. Also see response bquo@ ri 6 above. The Cly does notquaranlsa b pxdmaes a minimum or a mcinaen amommt. The mrnber Kiwi Is sn es8mdL Proposers may choose to proposaa mgmuke pricing shudum to addresademmsed unft pmtaee for Iharessed gnash Um NOW w dx=L CIS. Dmstwings make mars that numerous dpn types could be double faced. May Nformatfcn be pmvided me to which acres will be+doubfe faced and e-quar" for eedh7 On ft Mgm that have the dty krgo, Will the double boed fines have ft on the back as well? REOPOKSE In the sansethat althea' a moosvp OR a padem vdI be on the to afthe Wgn, all dgrms pnopased In the Pkm are docmbla4aosd. A amid penas tap of the s o systems Is pnaposW to have MESSAGES an bash s ides orthe sign. These pa*ulsr sums can by Ider>l N as stilt number; 302, 303, 304, 906 and 326. IL Will the mark -rape be Job used? MPONU I mb*pe'mock ups" will pmdd far atthe same unit price and may be used Vap (see rwmbm 2 and S arm mock up legend an pegs 10 of the package). Ameparmtecogaboildbe araxaW nneaDVAmeftA"ra umlon prvpased lathe Td Ske 2D Bl8ck 8 Whits Pdnts..: to be used as a fkW mvlewafft message schedule bd" fabdodorr. 17 Sign On F S G Ara they ebhgls ordouble RF$PQIIIBIE ftn types IF S G are the pedsafdan dhCkM sign no are doubls4eaed. 18. Can bhibnrhatarr be provided IS to whleh signs are locabed in hod soaps and wtkh are In smocew RESPONSE Swill be located asso odd arty lnhpeoctto wMing Iherdacapa areas. Pany hardacape Pr+OPINIMOM OMMI Is nWhud, tm work wilt be dons by ohm Thsroibre trfs oast should not be In!" d-d In any propoma(a. 78 Do wa need In use a bras Tammy system an sign iypa C ff their opgM is used? REMNI= The recornowded design apaoil cWb m on Pop 18 or ft Design hderrt Sip paoiW do not call for a breakaway sys6dn On alga We C. 20• ftin On A, 8 arrd E cNf fora crdom cobr mflerdhre vtrhyL To obtain a dose nhet k a Mod coat prrxreas wit be re0ed. There will boa sfgrhfiicaM est yp cost fora small nm. Qther apfiars wrh 3M vWrs may be ac=pb ft arch as 3M green 827.7 or layered 3M 6wWuarnt green 1778 an top of 8M dhmond gradd whits 400 to mom a dose xwfth at a more reasonable oosL Would aNlharofilhese optkrrrs be sormptaDts,7 AMPONSE All signs lo=W WM TXDOT ROW must oorrrply widh TXDOT speAcalkm All signs focated YAM Cky ROW WIN be nevtewad ae part of do submitted sthcp drawings. TXDOT robanddh&y skndiwde must be mot an all MWT Wgns. Alf opBorha for Ogn color may be aonddersd, so tong as it OMMy ressemblea the ftnt of the desired algn design as INuafrated In the documents. 2. JhwaL. Qaao-... . _ 8thahea DhwinrofBir = City of WArd U AnEKM*% vftAaftft W m 'N THE SONOWN OF gig MMSAL MOP+OSR& BOW A a=WL DOB W,.WT OF TDB; ABM. PRa?OMt BBALL ACDRWXMMMMADDMMMBYMUMGAMXH OMCWYDF7M Na=VMH 77M PROPOSAL COMPANY NAM; S 1 �� � ��� � 1� .'i1�4f? • �1p4� �pt1f�' An W"VftrioAdo 6. Trade Secrets and/or Contldenthdinforamatlen .Coate am: Tbis prWsal _ (does) does not) contain _ trade secrets sailor confldealld mfmzftaar. If apphoeble, dowibe swt trade Secrets and confidential bfirmation, and the basis for your assertion that auch material qualities for legal protection from dlsoloaare. 7. Federal, State and/or Local Idenneation hhrmado n A. Centralized Marw Bidd= Lin cop tratlon aambw �3 -? 313 I3. Prime contractorKM /M:WBErcglsttWoanmbc. C. An b divkhW Proposer w ft as a sole proprietor nnrst also enter the Pmpnsees Social Security Number.. # n• ==9X MW AM MMMU ArCEPT WREU PROM= M• "S vianC &YCEMON IN I= AWRITED PROPOW, AW LIOAMUCT REM MO FROM TAM RFP WJZL CONTAIN .TAE FOLLOWING r s AND CONDITIONS, WBICE PROPOSER H BY AMOWLSDtM AND TO iWMCH PROPOSER AGUM BYSUBJM72NGA PIOPOSAL: 1. Ddtvwy of huduc b and/or Owdees A ' Unless otherwise specified in the SvWc of Services or .otherwise agreed to to sing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B. Ww=jX I gf BEdMU ad I All productt fwmished under this contract shall be wsrtauted to be meaehantabfe acrd good quality and fit for the patposes intended as described in this Proprssal, to the satisf mflum of City and in woordanoe wi8t the spwM atiom, terms, and conditions of the Scope of Services, and all services perhmnffd abail be wa=ded to be of a good and wwbnaniilte quality, in addition W and not in lien ol; any outer earpress written warranties pmavicled. C. Late : If Proposer #file to deliver acceptable goods or servioas wldrfn the tlmefl^ames established in the Project Schedule, ire City almR be autlsodwil to purchase the goods or services from anodes source and assess =y iumvese in coats to ire detbulting Froposer, who agrees to pay such costs within tm days ofinvoice. D• M to QW& and Risk of • For geode to be provided by Ptpposers heaermdw, if any, the title and risk of loss of the goods shall not pass to City until City actudly takes possodon, and aempts the goods end the installation of suer goods, bas teste�ystem, and determined that it is ift good and acceptable working order. Mls¢elIaneous A. Iqftmdm contractor. Proposer agrees that Proposer and Proposees employees and agcats have no employer - employee rchgj=wp wgb City. Proposer agrees tWt if Propoer is selected and awarded a oonava, Cky girth not be respnwNg for the Federal Ioaerance Contribution Act (FICA) payments, Federal or State unemplgyumg taxes, income tax withholding, Worfrera Corrrpensatioa Insaranee payments, or any other inauance payments, nw will City furnish aq medical ortedrement benefits or any paki vacation or sick leave. City of'SouWake RFP100' GDCC10M0 - Page 30 of 35 N V LM V C N a C C_ O N !!dr YI� W I� C° N CL C � c Q C C_ O N !!dr YI� W I� 04h 1 o. K 1 ! " a •r N is r.• � 1��4lti►� IL 1 I all i i I I! of t aaaa .4,4 •,�•P • A4 ••4.! .��a.m •R.� ..8.4 ,A.F,� .M.�.,Q. y V • .q .9 V 9l q •y v. x,6.4 •.6.fi •.4.4. •.b$ •A.� s A.b . ,a1.C. •.'�•9 •• •'4 •WA•Id �,A.p •a -0.4 x,4.4 , ,A.p .,q.p. a MI �Y 0 i i I I! of t aaaa .4,4 •,�•P • A4 ••4.! .��a.m •R.� ..8.4 ,A.F,� .M.�.,Q. y V • .q .9 V 9l q •y v. x,6.4 •.6.fi •.4.4. •.b$ •A.� s A.b . ,a1.C. •.'�•9 •• •'4 •WA•Id �,A.p •a -0.4 x,4.4 , ,A.p .,q.p. a i limi vil I fill I o +�11Trli :ii! �I� 0 �ay ! a �I ����p1}a 1 � � r t ■ r l Ib N I bis �I 1 L 0 � IF •h�.(, •0.1.�•&•A .•a.d •. ph -A-0• . .8".96 . •sK.D •eq•2 e . = . F••. �1. ri. �+ 1. N• rN. G.• p. yf.• a. A-: 8. �p ,.,tl.!•, �1.9.,4.u•4H,�.,n.s•.a T w lip 11 1 ] F �i�iel4e ��� f f I Ila ON oil I it I ai a a b F 7 N lie a MAIN I 1111 L a a . 6 .4 -V V v , 4.0 d.� 4 q. b. A. m •,Qf. lb •.7.P•• 4 •.B.yD .+G.b •.R.+�. � s e a . • �� r►•.� •.a .r+ ,s.p ,a. r .R. 4..RA •.fi•a ,m.�► ,a' 572399017 Mr. _ . . . \� � T� \ � {• . \2 \2 \. \\� \���» °•� •- . Kt � \ , . > - � ^� \ « y � yam, 11 i 0 C 4 �. g d [ f ap I/�1 � '•gym - 1 � 1 md 1 L Y r „, �1 � .. L ~R o . a. ! - ! ► 1. :�� :&�&i I ` � 2 � - �P(A Wed ay, July 08, 2009 Mr. Robert McDonald Division of Facility Solutions Group 10212 Metric Blvd. Austin, Texas 7875$ RB: Le tw dRecemnnsendadon DearRobm% Therm have been over one hundred subcontractors we have employed hero to assist us build the New Dallas Cowboys Stadium Among the ones that we have had here your company has been one of the most egjoyable to work with. From the onset, when we called you is for a short -list interview for the Way - Finding Bid Package you and your team demonstrated a very thomugh.uuderstanding of the signage business. What has been the most enjoyable part though, has been witnessing your cr+sws dedication to dw pwJect by working through the comp rased schedules and Jost doing whatever it took to get the job dome. Honorable mention goes out to your On -Site Project Manager and Superintendent, Mr. Jason Lawder who worked crr less nights and weekends and also to your lead Business Devek mentManager, Mr. Jim Beckett who was the Past point -of- contact and stayed involved all the way to the goal line. Let we oIose by saying a sincere drank yore. R will be my pleasure to recommend you to any of my colleagues in the industry and to any Owner or Architect who might be considering you. Every day when f drive to work at the Cowboys Stadium and see the line of Cowboys Legends signs fading in and out lilac ghosts, per the design intent, it makes me proud to have shown you and your flan for this monumental task. You truly completed a work of aril Please Crave anyone contact me any tune with any questions. Respectfully, William Bury Project Manager Manhattan Construction Company ON t oWnde Way, k1nM, Tx, 7soti 1 (46p) 236 - ae03.ktceua 1(e17) 524-0374 urea wmvroanhanenMMWdMaam �i 7 yyi Y i -, :Eeyh{ � � � . ""r' BY " l �.�.. _ _ 1. � Z[ ��> WW . MAS SZ1 f. City of Southlake REQUEST FOR PROPOSALS Proposal Reference Number; RFP1007B460CCIO0020 Project Title: WAYFINDING SIGN SYSTEM FABRICATION AND INSTALLATION Proposal Closing Date: 3:00 PJL(CST), WEDNESDAY SEPTEMBER S, 2010 TABLE OF CONTENTS Tableof Contents .................................................................... ............................... ........................... Page 1 Request for Proposals (1) Introduction .................................................................... ............................... ........................... Page 2 (2) Deliaitions ................................................................... ............................... ........................... Page 2 ( General lnformation ................................................................................. ............................... Page 3 (4) RFP Withdrawals and/or Amendments ........................ ............................... ........................... Page 3 (5) Proposal Submittal Requimments ..........................»....................... ............................... ..... Page 3 (d) Proposal Evaluation and Contract Award ................................................. ............................... Page 4 Appendix A — Scope of Servlees (1) Project Title ................ ......................... ............................... ..P . ................ ............................ age 6 (2) Scope of Services Contact .............................................. ............................... ...........................Page 6 (3) Special Conditions ...................................................................................... ..............................P age 6 (4) Proposal Evaluation Factors ....................... ............................... .................... ...........................Page 6 (5) Brand Manufacture Reference ........................................ ............................... ...........................Page 7 (6) Key Events Schedule ...................................................... ............................... ....................... 7 (7) Scope of Services ................................... ............................... ......................... ...........................Page 7 Appendlx $ — Proposal ( -) Label Format for Submittal Packet's Sealed Envelope ............................ ............................... Page 25 I Required Proposal Information (1) Proposed Product .......................................................................................... .........................Page26 ( 2 ) Cost of Proposer! Product ............................................ ............................... ...........................Page 26 (3) Term of Contract and Option to Extend ....................... ............................... ...........................Page 27 (4) Proposer's Experience / Staff ....................................... ............................... ...........................Page 28 (5) References .................................................................... ............................... ...........................Page 29 (6) Trade Secrets and/or Confidential Information .......... ............................... ........................... Page 30 (7) Federal, State and/or Local Identification Information ............................... ...........................Page 30 11 Contmet Terms and Conditions (1) Delivery of Products and/or Services ..................................................... ............................... Page 30 (2) Miscellaneous ............................................................. ............................... ........................... Page 30 (3) Financial Responsibility Provisions ...................................... ............................... .............. ... Page 31 Appendix —Form CIQ ................................................................................................................. Page 33 Appendix D —No Intent to Submit Form ........................... Attachment I — Wayfinding Sign System Plan ............ ... Page 3g Attachment 2 — Design Intent Sign Parkage City o, fSoxthlake - M1907B460CC100020 . Page 1 of 35 Southlake, Texas Request for Proposals 1. Introduction A. &WRct QXerview The City of SoWdake is requesting Proposals with the intent of awarding a contract for the purchase of goods and services contained in Appendix A — Scope of Services. B. s6i : Following-are contacts for questions as identified. i. RFP Clariilcatinnc All questions related to requirements or processes of this RFP should be submitted in writing to the Purchasing Manager identified in section 2 below. ii. Scope of Service Questions All questions related to the scope of services should be submitted in writing to the contact persons) noted in Appendix A — Scope of Services. iii.Re,Ri ju: Responses to inquiries which directly affect an interpretation or effect a change to this RFP will be issued in writing by addendum and mailed to all parties recorded by City as having received a copy of the RFP. All such addenda issued by City prior to the submittal deadline shall be considered part ofthe RFP. The City shall not be bound by any reply t0 an inquiry unless such reply is made by such formal written addendum. iv. Adinowledeement of Addenda The Proposer must acknowledge all addenda by signing and returning such documert(s) or by initialing appropriate area of the Proposal. C. MARMLon of LrW or Omisg= Pmposers shall promptly notify the City of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFP. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inoonsistnt or obviously erroneous. D. Conflict of We= _ anonnpire (Vorlf! „_QOI A person or business, and their agents, who seek to contract or enter into an agreement with the City, are required by Texas Local Government Code, Chapter 176, to file a conflict of interest questionnaire (FORM ClQ) which is found in Appendix C. The form must be filed with the City Secretary no later than seven (7) days after the date the person or business begins contract discussions or negotiations with the City, or submits an application, response to a request for proposals or bids, correspondence, or other writing related to any potential agreement with the City. 2. Definitions Pte The signed and executed submittal of the entirety of Appendix B — Proposal. Proposer The Proposer and the Proposer's designated contact signing the first page of the Proposal. CRY of&uMake - RFP1007B46DOCIO0420 - Page 2 oM City of Southlake M itbh The City of Southlake, Texas. Ck �'s Q ice The office ofthe City Secretary of the City, located at 1400 Main Street, Suite #270, Southlake, Texas 76042. PH: (817) 748-8016; Fax: (817) 748-$270. IWe0#: The name of this Request for Proposals as identified on the cover sheet and fast page of Appendix A — Scope of Services. Purchasing . The City of Southlake Purchasing Manager is Timothy Slifka, PH: (817) 748-8312,E-Ma: tali .us; Fax ($17) 748.8048. Request for EMpual. M M- The entirety of this document, including all Appendices and Addenda, S e of Services The entirety of Appendix A — Scope of Services. 3. General information A. IM Exe9npt SShIm : City purchases are exempt from State Sales Tax and Federal Excise Tax. Do not include tax in the Proposal. City will furnish Excise Tax Exemption Certificate upon request. S. Public Inspection of Fro sals The City strictly adheres to the Texas Public Information Act (Texas Government Code Chapter 552.001, at seq.) and all other governing statutes, regulations, and laws regarding the disclosure of RFP information. Proposals are not available for public inspection until after the contract award, if tike Proposer has notified the City, in writing, that the Proposal contains trade secrets or confidential information, the City will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public information Act. This is a statement of general policy only, and in no event shall the City be Gable for disclosure of such information by the City in response to a request regardless of the City's failure to take any such reasonable steps, even if the City is negligent in piling to do so. 4. RFP Withdrawals andVer Amendment A. RFP . The City reserves the right to withdraw this RFP for any reason. B. RFP ne ts: The City reserves the right to amend any aspect of this RFP by formal written Addendum prior to the Proposal submittal deadline and will endeavor to notify all potential Proposers that have registered with the City, but failure to notify shall impose no obligation or liability on the City. 5. Proposal Submittal Requirements A. Submittal Packst — Required Contest Proposer must submit one (1) signed original Proposal, five (5) conformed copies, and one (1) CD Containing a digital version Of the conformed Proposal in Adobe PDF and original copy of proposal in Mier Oooft Word format. This submittal packet shall be submitted in a sealed envelope with a completely signed and executed Appendix B-1 page twenty five (25) affixed to the outside ofthe envelope. aly of Sxdhlake - RFP100711460CC160020 Page 3 of 35 B. uS bmi al. Deadline The deadline for submittal of Proposals shall be as identified on page _25 of Appendix B- Proposal. It is the Proposer's responsibility to have the Proposal correctly marked and delivered to the City Secretary's Office by the submittal deadline. No adefflions will be granted and no late proposals will be accepted. C. Proposals $gepiged Late Proposers are encouraged to submit their proposals as soon as possible. The time and date of receipt as recorded in the City Secretary's Office shalt be the oMcial time of receipt. The City is pot. responsible for late delivery of mail or other carver. Late Proposals will not be considered under any circumstances. D. Ahmpfions or MUMMWA of E=osal' Any submitted Proposal may be withdrawn or a revised proposal substituted if a written notice is submitted to the City. Secretary prior to the submittal deadline. Any ftftllneations, alteration, erasure or other amendment made before the submittal deadline, must be signed or initialed by the Proposer or the Proposer's authorized agent, guaranteeing authenticity. Proposals cannot be altered, amended or withdrawn by the Proposer after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing h onager. $ PEOMBI All Proposals must be prepared in single -space type, on standard 8-112" x 11" vertically oriented pages, using one side of the paper only. Pages shall be numbered at the bottom. Entries shall be typed, or legibly written in ink. Any other format (via telephone, fax, email, etc.) may be rejected by the City at its discretion. F. validity Period Once the Submittal deadline has passed, any Proposal shall constitute an irrevocable proposal to provide the commodities and/or services set forth in the Scope of Services at the price(s) shown in the Proposal on the terms set forth in the Proposal, such proposal to be irrevocable until the earlier of the expiration of ninety (90) days from the submittal deadline, or until a contract has been awarded by the City. 6. Weposal Evaluation and Contract Award A. Maxii Evalumion A Ems s: An award of a contract to provide the goods or services specified herein will be made using competitive sealed proposals, in accordance with Chapter 252 of the Texas Local Government Code and with the City's purchasing policy. The City will evaluate all proposals to determine which proposers are reasonably qualified for the award of the contract, applying the anticipated evaluation factors and emphasis to be placed on each factor as identified in the Scope of Services. The City may, at its option, conduct discussions with or accept proposal revisions from any reasonably qualified proposer. The City reserves the right to determine which proposal will be most advantageous to the City. B. Completeness If the Proposal is incomplete or otherwise fails to conform to the requirements of the RFP, City alone will determine whether the variance is so significant as to render the Proposal non - responsive, or whether the variance may be cured by the Proposer or waived by the City, such that the Proposal may be considered for award. C. Ambigult1 Any ambiguity in the Proposal as a result of omission, error, lack of clarity or non-compliance by the Proposer with specifications, instructions and all conditions shall be construed in the favor of the City. In the event of a conflict between these standard RFP requirements and details provided in Appendix A — Scope of Services or Appendix B — Proposal, the Appendices shall prevail. C71Y Of&Uffiralta - RFP1007B46OCC10 020 Page 4 of 35 D• UAI Ed= Ed Extensions: If unit prises and their sxtensians do not coincide, the City may accept the price most beneficial to the City, and the proposer will be bound thereby. E. Additimll 10 AGIM1190: City may request any other information necessary to determine Proposer's ability to meet the minimum standards required by this RFP. F. MW ornr Ann] City reserves the right to award one contract for some or all the requirements proposed or award multiple contracts for various portions of then requirements to different Proposers based on the unit prices proposed in response to this request; or to reject any and all Proposals and re-solicit for proposals, as deemed.to be in the best.interest of City. G• for Cause - The occurrence of anyone or more of the following events will justify termination of the contract by the City of Sou' ddake for Caine: i} The successful bidder fails to perform in accordance with the provisions of these specifications; or iii) The successful bidder violates any of the provisions of these specifications; or iii) The successful bidder disregards laws or regulations of any public body having jurisdiction; or iv) The successful bidder transfiers, assigns, or conveys any or all of its obligations or duties under the contract to another without written consent of the City. v) If one or more of the events identified in Subparagraphs G i) through iv) occurs, the City of Southlake may, terminate the contract by giving the successful bidder seven (7) days written notice. In such case, the successful bidder shall only be entitled to receive payttCnt for goods and services provided before the effective bate of termination. The successful bidder shall not receive any payment on account of loss of anticipated profits or revenue or other economic loss resulting from such termination. vi.) When the contract has been so terminated by the City of Southlake, such termination shall not affect any rights or remedies of the City then existing or which may thereafter accrue. City ofSOWMake - RM407B460CC1oono _ Fsge 5 of 35 Appendix A - Scope of Services WAYFINDING SIGN SYSTEM FABRICATION AND INSTALLATION Questions about the technical nature of the Soope of Services, etc. may be directed b e ai only to: Clayton Comstock, Planner 11 Department of Planning & Development Services EMAIL: ccomstoLkrMc1-tVQfsouthIake.com All questions received by email will be posted with a corresponding response on the following website: htt : www.c ofso hlake. m s thiake overnmen c de airtments lannln and devef o merit services corn rehensive master plan/Wayfl nd'n rf .htm A link to this website is also provided at , w.So thlaLe2Q30 com All questions will be posted online anonymously and within three 13) business days of receipt up to question submittal deadline, as indicated below. The fallowing special conditions shall prevail over areas of conflict in previous pages: NONE The following factors will be considered when evaluating and selecting a vendor for the Project: 20% 1 Examples and Quality of Similar Work 4U7b rro ect- Kelated Knowledge and Werience E % Price % Guarantees, Warrantees, and Suggested Maintenance 10% Business Establishment and Location 10% Innovative Service Delivery and °Green° Manufacturing Techniques 10% Access to and /or Familiarity with Products and Services Required for Project CFO Of Sowmake - R"1007R"0CC1000?A Pie 6 of 35 The City has determined that any manufacturer's brand defined in the Scope of Services meets the City's product and support need. The manufacturer's reference Is not intended to be restrictive, and is only descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products of like quality will be considered if. the Proposal is fully noted with the manufacturer's brand name and. model. The City reserves the right to determine products and support of equal value, and whether other brands or models meet the City's product and support needs. Proposal Release Date July 20, 2010 Deadline for submittal -of Questions Au st 13, 2010 Sealed Proposals Due to and Opened by OtIf See RFP Cover Page Anticipated Committee Interviews &.Evaluation Review Week of September 13, 2010 Anticipated Award I nr+nr or 7M IMBODU„ LION On April 20, 2010, the City Council of the City of Southlake ('the CIW) passed Ordinance No. 967, the City of Southlake Wayfinding Sign System Plan ( "Plan"), a component of the Southlake 2030 comprehensive plan. The purpose of a wayfinding sign system in Southlake includes: promoting tourism; emphasizing Southlake as a destination; highlighting key attractions; enhancing urban design; reinforcing community identity; enhancing the visitor's experience; reducing driver and pedestrian frustration; improving traffic flow; and improving roadway safety. Southlake city staff and a committee of appointed City Council members worked with RSM Design, Inc. ( "consultant") to produce a sign design that best reflected Southlake's values. Over the course of five months, the committee refined the sign design to what it is today. To fully understand the scope and purpose of the project, proposers are encouraged to read the full plan attached as "Attachment 1." Once the Plan was approved by City Council, RSM Design finalized all sign dimensions, types, materials, colors, etc. in the "Design Intent Sign Package," attached as "Attachment 2" of this RFP. This package— along with the concepts, destinations and message schedules presented In the City of Southlake Wayfinding Sign System Plan —is intended to serve as the basis for technical shop drawings and sign fabrication by the awarded sign fabricator ( "contractor"). The Cty of Southiake now seeks an experienced and dependable sign manufacturer/fabricator that can aid the City in implementing the Wayfrnding Sign System Plan. The plan calls out at least sixty cay of South Alte - RFFJ00M60CCJ6M0 Page 7 of 35 (60) signs of various sizes and types to be installed as funds become available annually, The number and locations of signs identified In the Plan are intended to be preliminary recommendations and may change over time. Funding for the project comes primarily from the Hotel Occupancy Tax ( "H.O.T. Funds") at the time of RFP publication. Southlake's City Council will allocate a certain amount of H.O.T. funds every year for the installation of a select number of signs —based on the priorities listed in the Plan and the recommendations of the city's Capital Improvements Technical Committee. The Plan will be implemented over a period of many years. About half of all signs proposed are within the right -of -way of roadway facilities managed by the Texas Department of Transportation (TXDOT)— specifically FM 1709, FM 1938, SH 114, and SH 26— and will require TXDOT approval prior to Installation. TXDOT officials have reviewed and commented on the Plan and the "Design intent Sign Package" and will continue to be involved in the project. R&Wbiftiy In Design The "General Signage Speciflcations" provided below in this scope of services is intended to be a basis for all proposals and is based on the approved wayfinding sign design for Southiske and recommendations from the design consultant, RSM Design. The proposer may, if he or she so chooses, recommend exclusions, exceptions or revisions to the "General Sign Specmcatiors" and /or the "Design intent Sign Package" so long as the general concept and intent of the WayPinding Sign System Plan is preserved. Such exclusions, exceptions or revisions, however, should only be recommended if the proposer believes the sign design as proposed in the "Design Intent Sign Package" is cost- prohibitive and /or does not meet sign manufacturing industry standards. Custom v Al*bbdmted It Is understood that the design of the signs requires a certain amount of custom -made parts, however the consultant was careful to allow many sign parts to be prefabricated, or "off-the. shelr—although no specific brand or manufacturer was provided. So long as the proposer preserves the general concept and intent of the Plan, he or she may offer ideas /proposals for the utilization of prefabricated, "off the - shelf" parts for cost- saving measures. Such parts, as described In the "General Signage Specifications" below, should be included in the proposal and must be reviewed and approved by the City prior to use. Sign MessagM l & LocotioM The sign messages are generally covered on pages 41 -50 of the City of Southlake Wayfinding Sign System Plan (Attachment 1) for all roadway directional signs. The messages for TXDOT Street Signs (Intersection Announcement Signs) are covered on Page 22 of the "Design Intent Sign Package" (Attachment 2). All messages and locations are preliminary and will be determined by the Clty at a later date with consultation and collaboration with the contractor. City ofSouritluke - RFPIOO M60CCl000lo - Page 8 of 35 Prldng Pricing is requested to take at least the following format, although proposers may choose to propose an alternate pricing structure in addition to this format. There are nine (9) different sign types listed on Page 10 of the "Design Intent Sign Package" (Attachment 2). Table 1; Proposed Pricing Details ' Proposers may Ieemite each mock -up bued an the schedule an page la Attachment I *' Proposers may itemize Other" expenes not covered here. CWofSoaMInke RPP100711460CC100020 _ Page 9 of 35 Table 2: Proposed Pridng Summary WSW ' Proposers may Ieemite each mock -up bued an the schedule an page la Attachment I *' Proposers may itemize Other" expenes not covered here. CWofSoaMInke RPP100711460CC100020 _ Page 9 of 35 Table 2: Proposed Pridng Summary Proposal Content All proposals should address, at minimum, the following: 1. All items listed in "proposal Evaluation Factors" above a. Examples and quality of similar work performed b. Project- related knowledge and experience c. Price d. Guarantees, warrantees, and suggested maintenance program e. References f. Business establishment and location g. Innovative service delivery and "green" manufacturing techniques h. Access to and/or familiarity with products and services required for Project 2. Written Intent of all exclusions, exceptions, or revisions to the "General Sign Specifications" and/or the "Design intent Sign Package" 3. Methods of construction, materials, paints, sheeting, brands, etc. anticipated to be used City Engineer & TXDOrCoordination All signs to be fabricated and installed are within the rights -of- -way of TXDOT and Southlake roadways. As such, the proposer should anticipate reviews and collaboration with both agencies to ensure adherence to Manual on Uniform Traffic Control Devices (MUTCD) and overall public safety. W NERAL JIGNAGE SPECIFICATIONS These specifications are provided for the signage, graphic elements and the signage fabricator, and are a supplement and subservient to the general project specifications provided by architect/developer of record. The sign fabricator is responsible for obtaining and complying with the general project specifications in addition to these. I. PERFORMANCE INFORMATION NON•DISCIOSUREAGREEMENT All ideas, designs, arrangements and plans indicated or presented by these drawings were created, evolved and developed for use on and In connection with the City of Southlake Wayfinding sign System Plan project and cannot be used for other projects without the expressed written consent of the City of Southlake ( "the City"). For the purpose of this package, the term "Contractor" shall mean sign fabricator or sign contractor responding to this Request for Proposals and the term "sign" shall refer to any fabrication, object, or article of graphics or furniture described in this Scope of Services, The acceptance of these drawings by contracted vendors, bidders, fabricators, or contractors and their agents constitutes agreement to the following conditions unless otherwise noted in the "Introduction" of this scope of services: CZ(V of Swdhlake - UP100711460CC100020 - Page 10 of35 11. DESIGN INTENT DRAWINGS A. Details on drawings Indicate a design approach for sign structures but do not necessarily Include all fabricating details required for the complete structural Integrity of the signs. It shall be the responsibility of the contractor to perform the complete structural design of the signs and to Incorporate all the reasonable safety factors necessary to protect the City of Southlake, General Contractor (if any), and RSM Design against public liability. R. Fabrication and installation design: Unless otherwise directed by the City, signs are to be designed to withstand severe abuse, souvenir theft or vandalism, but not less than equivalent of resisting simple hand Implements and tools (screwdrivers, knives coins, keys, and similar items), and adult physical force for approximately 10 minutes. All fabricated signs shall also be built to withstand normal maintenance operations used by employees /staff. C. Electrical Design: None of the signs in this package require Internal illumination or electrical, Any exterior illumination shall be installed by others. D. The City stall review the shop drawings for conformance with the City of Southlake's Wayfinding Sign System Plan (Attachment 1) and supporting Design Intent Sign Package (Attachment 2). 111. QUALITY ASSURANCE A. Quality of Workmanship The Contractor shall be responsible for the quality and delivery of all materials and workmanship required for the execution of the contract including the materials and workmanship of any firms or individuals who act as his or her subcontractors. It is desired that the Contractor for work of this type shall have in- house, broad knowledge, diverse shop and field experience, flexibility, coordinating ability, skilled craftsmen, and physical labor as necessary as well as facilities to produce quality products. Contractor shall be responsible for providing subcontractors with complete and up-to-date drawings, specifications, graphic schedule and other Information Issued by the City. B. Performance The Contractor shall base his or her proposal on the performance of all services, including all Items of labor, material and equipment required for the complete fabrication and installation of the specified work within the time frame agreed to by Contractor and the City of Southlakt. C. Dimensions Ofy ofS=ehkke - RFPIOWMNCC100020 - Page 1I of 35 Written dimensions on the drawings shall take precedence over scaled dimensions. Contractor shall verify and be responsible for all dimensions and conditions shown by these drawings as they relate to actual material sizes, existing construction and related site conditions. If there are discrepancies with dimensions or materials, It is the responsibility of the Contractor to bring It to the City's attention before fabrication for any clarifications deemed necessary. D. Sign Package Graphics Schedule Copy, quantities and references shown on the Graphics Schedule shall take precedence over drawings. Specfiication shall take precedence over the large scale details. The large scale details shall take precedence over the smaller scale drawings. If there are discrepancies it is the responsibility of the Contractor to bring it to the City's attention before fabrication for any darif cations deemed necessary. E. Execution In the case of discrepancies in quantities, dimensions, message, or any other related elements fabricator is to notify the City before proceeding further in any operation, in order to resolve the issues in question. It is required that the Contractor not attempt to resolve the discrepancies without consulting the City. F. Contractor Recommendations The contractor shall carefully study the detailed drawings for the various signs and make specific recommendations and changes if those changes will Improve the quality of any sign. Such recommendations and changes shall be approved in writing by the City or their technical representative prior to preparation of shop drawings or fabrication of any samples of signs. G. Artwork Macintosh -based electronic artwork as required by the sign contractor for symbols or custom designed graphic components (i.e. logos, logo types, arrows, or patterns) will be provided in Mac -based Adobe illustrator CS3 format at a scaled percentage of the final size. The appropriate art scan will be provided when necessary. The City shall provide the Contractor all required copy layouts and text for project signage system. All enlarging and reducing is the responsibility of the sign Contractor. Contractor shall submit an itemized fist of all required artwork at time of bid. H. UL jar similar) Compliance If needed, Complete Underwriters Compliance, Is the responsibility of the Contractor. 1. Labeling C11y ofSouthAw - RFP1009B46©CC100020 - Page 12 of35 There shall be no visible labels— manufacturer's or otherwlse —code permitting, on the completed signs. If labels are required, a sample label and intended location along with an explanation of the requirements must be submitted for review by the City prior to application and /or installation. J. Stock All material, hardware, electrical components, finish, etc. used to fabricate any and all sign components shall be ONEW° (not previously used or operated in any other application) and from the most recent original manufacturer's pouductlon run /supply and appropriately matched to the service conditions required - of the site. K. Testing Contractor Is required to provide the City with a copy of ail Testing Inspection Reports as may be required by local codes. An independent testing lab may be hired by the City to do Inspection and material testing. Contractor is not to proceed with the work until all unsatisfactory conditions have been corrected by the contractor in a manner acceptable to the City. IV. SUBMITTAL A. Shop Drawings The Contractor shall submit three (3) sets of detailed shop drawings for each sign type to the City for review by the appropriate officials prior to production. These drawings are to show and indicate all materials, finishes, construction details, and Installation details of artwork and signage structure. This includes types and locations of fasteners, attachments, joint details, internal frames, reinforcements, support backing, and connection to support structure or mounting surface. Shop drawings and data shall be reviewed with such promptness as to cause no delay in the work. The Contractor shall make all corrections required and resubmit for final review. Shop drawings for all signs must be released for production by the City before production commences. B. Conflicts/Contradictions with Drawings or Conditions The contractor should recognize and bring to the attention of the City any conflicts or contradictions either in regards to the drawings or as the drawings relate to other disciplines or contractors. All conflicts should be described in writing and the Contractor is to provide alternative solutions to resolve the conflict. All conflicts are to be resolved and any changes approved by the City prior to sign fabrication. C. Product Data ChY afSardhkke ItFi?"lOK MOCCI00020 - Page 13 of 35 The Contractor shall submit manufacturer's technical data'and installation Instructions for each type of sign and/or fixture required as will be provide In the completed, installed sign unit. Identification of all materials used, by manufacturer's descriptive literature, control number, name, code number, batch and formula when available shall be provided by the Contractor. D. Specific Samples The Contractor shall submit two samples and/or prototypes as specified an the drawing sheet, minimum size 8.5"x 11" or as requested by the City of each color and finish on the specified materials and /or accessories required for signs. Samples must be submitted in a time frame allowable for review of color, texture and aesthetic compatibility to any existing adjacent materials. Compliance with all other requirements is the exclusive responsibility of the Contractor. When specified, furnish full -size samples of sign materials. Resubmit samples if requested until all specifications are met and released for.production. E. Structure installation, Internal structure, mounting assemblies and foundations are by Contractor and are to adhere to design Intent as shown in Attachments i & 2. Contractor to coordinate and provide Architect of Record and General Contractor with drawings indicating placement and structural requirements for architectural backing. Contractor shall submit three (3) sets of prints and one (1) reproducible sett of comprehensive engineering drawings incorporating an adequate foundation and /or mounting structure for all sign components to meet all load and wind requirements and given site conditions. The contractor shall, at his or her expense, submit to General Contractor for distribution and review, calculations, sealed by certified engineers registered In the State of Texas, for all structural members including foundations. F. Custom Fabricated Items The Contractor is to submit shop drawings of all custom fabricated items and specifications on all standard pre - manufactured Items. G. Maintenance The contractor shall provide the City with complete finish /component care instructions as specified by the manufacturer for ongoing cosmetic sign cleaning and maintenance. Three sets are to be submitted. Contractor to provide City with one (1) gallon (unopened and clearly marked) of each paint color /finish used on the project. H. Copy/Text/Verbiage Layouts Ci(y ofSeuMake - RFPIOWM60CCIODNO Page 14 of 35 The Contractor shall receive message schedules for each sign from the City. The Contractor shall provide the City full -size black and white copy layouts for each sign prior to fabrication. Layouts must be submitted to the City in a time frame allowable for review, multiple adjustments and approval without delay to the project. Final copy of all signs, including size and fonts used to be reviewed and approved by the City prior to final fabrication. V. FINISHES A. Colors and Surface Textures All colors shall match exactly the color and finish specifications provided by RSM Design in the Uesfgn Intent Sign Package (Attachment 2). if exact color and finish is not feasible given unforeseen circumstances, Contractor shall propose a similar color and/or finish to be reviewed and approved by the City. Exercise care to assure that finished surfaces are unblemished in the completed work. For exposed signage, materials with applied colors or other characteristics related to appearance, Contractor shall provide color matches indicated, or if not indicated, as selected and reviewed by the City. B. Surface Preparation All surfaces shall be thoroughly cleaned and free from dust, dirt, rust, scale, mill scale, oil, greasy materials or residue from cleaning. All structural metals shall be cleaned by sandblasting. Except as Indicated or directed otherwise, finish all surfaces smooth. All coatings shall be applied in strict accordance with the manufacturer`s recommendations. All paint products shall conform to local codes. All finished pieces shall present a uniform opaque color appearance unless specifically indicated otherwise by RSM Design's Design Intent Sign Package (Attachment 2). C. Painted Finish 1. Ferrous Surfaces Using Matthews paint products, finish with 1 coat 74-734 & 74735 Metal Pretreat @ .25 mils DFT, t coat Matthews Acrylic Polyurethane 1 mil Dft (min.). Observe designer's specification regarding specularity (matte to gloss). If Matthews paints are not available, Contractor to use similar and submit to City for approval prior to fabrication. 2. Aluminum Using Matthews paint products finish, with 1 coat 74 -734 74735 Metal Pretreat @ .25 mils DFT or 1 coat 74-793 Spray Bond @ .15 to .25 mils DFT and 1 coat Matthews Acrylic Polyurethane 1 mil DFT (min). If Matthews paints are not available, Contractor to use similar and submit to City for approval prior to fabrication. My ofSawtlikke - RFF1007B460CC100020 - Page 15 of 35 3. Bright Metals Match finish (polished, satin, brushed, etc.) detailed on drawing, If specified, coat with a non - yellowing polyurethane clear coat. 4. Plastic Surfaces All plastic to be paint finished according to paint manufacturer's speclf[cations. D. Application All applicatlons of color coatings are to be equal and of consistent cover with no "streaking", "spotting", "gradation" or other variations within and from each similar application. E. Ultra- Violet/Fading Protection Contractor shall utilize materials, coatings and processes to minimize as much as possible any noticeable fading of pigmented coatings. F. Neon Returns All exposed neon returns and double backs are to be opaque with a top coat to match the field area immediately behind that neon unless otherwise specified. VL MATERIALS A. Acrylle/Color Translucent sheet Where sheet material is indicated as a "color," provide color translucent sheet of density required to produce uniform brightness without halo -like effect. Material provided shall be appropriately matched to the Intended permanent field conditions. Note: Where translucent material is called out as cast', 'farmed' or 'molded' resin, acrylic or polycarbonate (i.e. 'Lexan', 'Tuft e, etc), the Contractor shall research and specify the optimum material and fabrication method for the desired finish and/or effect. Contractor shall provide samples of such materials as Indicated on RSM drawings. B. Acryllc/Transperent Sheet Where sheet material is indicated as "clear" provide colorless sheet in gloss finish, with light transmittance of 92% where tested in accordance with the requirements of ASTM D41O3 (or similar focal or country standards). C. Aluminum sheet Provide aluminum sheet of alloy and temper recommended by the aluminum producer or finisher for the type of use and finish indicated and with no less than the strength and Cny ofSoufhroke - R"1007B46OCCI0002O Page 16 of35 durability properties specified in AS-TM 9 -109 for 5005 -1415 (or similar local or country standards). D. Aluminum Extrusion Provide aluminum extrusion of alloy and temper recommended by the aluminum producer or finisher for the type of use and finish indicated and with not less than the strength and durability properties specified Is ASTM 8- 221 for 6063 -T5 for similar standards). E. Structural Steel Contractor to coordinate with City all internal structural steel support as required to meet the requirements of the permanent installation. Contractor to provide City with drawings indicating placement and structural requirements for architectural backing. F. Fasteners Unless otherwise indicated, provide concealed fasteners fabricated from metals that are non - corrosive to either the signage materials or the mounting surface. Where screw -heads are necessarily visible, they shall be flat -Dead and 'painted out' to match the adjacent surface. G. Vinyl Machine -Cut Copy Vinyl machine -cut copy shall be of 3M Scotchcal brand film or other product with provable identical performance specifications and warranty conditions. Any vinyl other then 3M must be submitted to City for review and approval prior to fabrication. H. Paint Paint shall be manufacturer's highest grade for best ultraviolet light resistance, weatherability and overall longevity of finish and color. Paint shall have a written warranty against premature fading and be approved by City prior to construction. Prior to first completed sign Instaiiatlon, Contractor shall turn over to City (3) copies of complete paint schedule indicating colors used on each sign type. I. Engineering and Wind loads Signs should be detailed and engineered by selected sign Contractor to withstand severe Wind loads in potential hurricane or wind storm conditions; engineering should comply with local sign and building code requirements and calculations and drawing should be submitted with shop drawings for review. CRY Of SouWake - RF" 1097B460CC1©0020 Page 17 of 35 VII. FABRICATION Intent of Specifications: it is Intended that all finished work be of highest quality to pass eye -level examination and scrutiny by the City. Contractor to assume responsibility for coordinating with the various team members (including General Contractor, Lead Architect of Record, landscape Architect, City officials and /or RSM Design) all locations of sign types, as well as footings and foundations, structural engineering, and blocking as may be necessary within walls. A. Copy Appilcation: All sign copy shall be crisp, sharp, clean, and free from "ticks," discontinuous curves, line waver, and similar type of imperfections. 1. Sign copy to comply with -the requirements indicated for size, proportion, style, spacing, content, position, material, {'finish and color of letters, numbers, symbols and other graphic devices. 2. All letter forms shall be aligned so as to maintain a baseline parallel to the sign format, with margins and layout as indicated on design drawings and approved shop drawings. 3. Silk - screening copy: Finish sheen of copy to match sheen of copy panel background (gloss, semi - glass, or sheens between). Edges of letters shall be straight and corners sharp. Surfaces of letters shall be uniform in color, finish and free from pinholes and other imperfections. 4. Routed copy. Cutting and routing shall be done In such manner that edges and corners of finished letter forms shall be sharp and true. Letter forms with nicked, cut, ragged, rounded (positive or negative) corners, and similar disfigurements will not be acceptable. Letter forms shall be aligned so as to maintain a base line parallel ba the sign format, with margins and layout as Indicated on the "Design Intent Sign Package" drawings and approved shop drawings. Vertical strokes shall be plumb. Mechanically fasten center of letters to acrylic plastic as required. B. Slgnage/Cabinet: 1. Details shown on the drawing shall be followed for exterior appearance. Structural design shall utilize unitized, self-supportive framing: Fabricate cabinet, exposed faces and graphic devices to size and style indicated and produce surfaces free from oil canning, warping, distortion or any irregularities or inconsistencies. Include internal bracing for stability and attachment of mounting accessories as required. 2. Contractor may change interior construction shown on these details to conform with their shop practices. However, these changes must be submitted as part of the shop drawings and be reviewed by the City prior to fabrication. Cdy of SoWkke - HI P100'7B$60MI00020 - Page 19 of 35 3. Construct all work to eliminate burrs, cutting edges and sharp corners. 4. Qualifications: Welding must be performed by operators who are currently qualified by tests as prescribed in AWS D1.1, 01.2. or D1.3 for similar), as applicable, and /or certified by a recognized building or code authority. Submit qualifying data and certification to the City for approval. Welding must conform to the acceptable requirement of AWS 01.1, D1.2, and D1.3 and MPS 11 -0099 (or similar in country of project). S. Parts indicated to be turned must be accurately machined /worked from solid stock to dimensions indicated or on approved shop drawings. Finished surfaces to be polished smooth unless otherwise indicated or directed by the City, free of any visible pits, voids, or similar defects. 6. Make all signs tight fitting, between parts and sections, and with adjacent surfaces. Unless indicated otherwise, non - welded joints between various portions of signs must be weatherproof (for exterior signs) and have tight, hairline -type appearance, without gaps (varying or otherwise). Provide sufficient fastenings to preclude looseness, racking, or similar movement. 7. Conform with manufacturer's recommended fabricating procedures regarding fastening, restraining, expansion and contraction of dissimilar materials. 8. Isolate dissimilar materials. Exercise particular care to isolate nonferrous metals from ferrous metals, Includingfasteners. 9. Metal thickness: Provide metal thicknesses most appropriate for the fabrication conditions. These must all be calied out in the shop drawings. The City shall be advised of any changes to specified dimensions. 10. It is the responsibility of the contractor to schedule reviews of signs In production with the qty for approval. Review meetings are to be scheduled at the convenience of the aty. 11. All non - painted exposed metal to be stainless steel unless otherwise specified. 12. Signs to be assembled and mounted so as to provide reasonable ease of access and replacement of all components, i.e.: use conforming, accessible, but not visible fasteners where possible. C. Fastenings.' 1. Fasteners on sign -face surface shall not be exposed, except where specifically noted. C* of &91h1ake - RFP1047B46OC CI00020 Page 19 of 35 2. Sign face surfaces shall not be penetrated during fabrication or installation of signs, except where specifically noted. 3. Sign -face surface shall not be deformed, distorted, or discolored by attachment of concealed fasteners. 4. All fasteners shall be resistant to oxidation or other corrosive action completely through their cross sections. 5. Work shall be secured with fasteners of the same metal, color and finish as the components they secure where they are exposed to view. D. Moth -Ups 1. Mock Ups of specific sign(s) may be requested by the City as part of the final Design Intent - Documents. The cost of Mock -Ups will be a part of fabricators bid, Refer to Page 10 of the "Design Intent Sign Package" for anticipated mock -ups. 2. Mock lips will be specified in drawings as two or three dimensional, as well as being operational or not. 3. Mock -Ups will be specified In drawings for in -shop or on -site review, and coordinated With the City and all interested parties. 4. Mock -Ups will be reviewed and signed off by the City at a location to be determined by the City prior to fabrication and installation. G. Aluminum Sheet: Not less than 0.125" (or equivalent metric measurement) thick unless noted otherwise fabricate by the HEUARC or MIG welded, filled and ground smooth, unless the seam occurs along a color break. Then a clean butt joint with concealed backing channel and plug weld is acceptable upon receipt of City - approved sample to match surrounding material finish. All binds, curves and folds to be geometrically correct and produced by a consistent mechanical method unless approved otherwise by the City. H. Jointing and Brake Forming: All sheet metal shall have brake formed edges with radii not greater than sheet thickness unless otherwise specified. Adjacent stock shall have edges with similar radii. I. Welding: All exposed welds are to be ground smooth to match surface of adjacent material. C&Y of SmYhMe - 1R"18M46OCC1U0020 Page 20 of33 viii. INSTALLATION A. Contractor shall be responsible for determining the enaction and dismantling of all TXDOT. required barricade, signage, and /or protective coverings necessary to safeguard the publ€c and property during the performance and duration of his or her work. B. Contractor shall attach signs to substrates in accordance with the structural engineer's and the manufacturer's instructions unless otherwise shown. Install level, plumb and at proper height. Repair or replace damaged units as directed by and to the approval of the City. C. installation of all signage items shall be by the contractor. Installation includes provision of any required footing, all anchor baits, fastenings, attachment metals, and other miscellaneous metal items embedded in concrete or building wall material as required, and security of sign units in place with no visible fasteners. D. Contractor is responsible for compliance with all applicable environmental regulations. E. Contractor is responsible for compliance with all OSHA regulations. F. Contractor is responsible for compliance with all 7XDOT and MUTCD regulations. G. Contractor must coordinate installation with TXDOT when TXDOT= managed facilities are Involved. H. Contractor must coordinate Installation with General Contractor so that overall project schedule Is not impacted. I. Contractor Is responsible for determining site wind load requirements and insuring that all signs comply. J. Should the Contractor anticipate any vehicular lane blockages in order to install the subject wayfinding signage, Contractor Is responsible for submitting a Traffic Control Plan in accordance with the Texas Manual on Uniform Traffic Control Devices jTxMUTCD) for review by the City and TxDOT, if applicable. Ix. CLEANING /PROTECTION. AND WARRANTIES A. All items to be installed by the contractor shall be left in a clean condition. Upon completion of the installation of each sign, clean all soiled sign surfaces and "touch up as directed by the City in accordance with the manufacturer's instructions. All debris and packing material shall be removed and disposed of in a legal manner. The protective masking of the plastic surfaces shall be removed by the contractor upon completion of installation. All excavation and site work shall be returned to its original grade configuration after contract items are installed. City of Southk" - RMWM460CC100020 Page 21 of 35 B. Finish Surfaces Sign units shall be warranted in writing by the contractor for a period of no less than one year from the date of the City acceptance. All finishes are to be warranted for 5 years from the date of City acceptance. There shall be: 1. No delammation of any parts of the signor of lettering from the sign face. 2. No cupping, warping or dishing in excess of the requirements stipulated in the specifications. 3. No bubbling, crazing, chalking, rusting or other disintegration of the sign face, messages or edge finish of the panels. 4. No corrosion developing beneath the paint surface of the support systems, except as the result of obvious vandalism. S. No corrosion of the fasteners. 6. No movement of signs from their foundations. The signs must remain true and plumb on their foundations, except when the sign has sustained obvious post - installation extemal damage. 7. No fading of the colors when matched against a sample of the original color and material. 8. No variation of any other performance specified by RSM Design on the drawings or in the specifications. C. Structure/Components 1. Contractor shall provide the City with (3) copies of the written warranty prior to installation, guaranteeing to correct, to the City's satisfaction, at contractor's sole expense, all defects in fabrication, faulty materials, workmanship, design, and Installation of signage work for a period of one year after completed installation of signage work. 2. Fading, cracking, warping, peeling, delaminating, rusting, corroding, and structural failure, Including distortion by whatever cause, shall be construed as failure because of faulty materials and workmanship. 3. Failures during warranty period shall be repaired or replaced to satisfaction of the city. City ofSoU'We - R1FP OM46ACC OMO - Page 22 of35 D. Contractor shall have total and complete responsibility for the security of all equipment, materials, and sign components until reviewed and accepted by the City. E. Contractor shall use a marine grade rust inhibitor on all exposed stainless steel and exposed steel applications. The use of such product in regular maintenance will increase the design life of the metal and eliminate the need for frequent polishing to keep up appearances. Use a °Lear Chemical Corrosion Block" product or similar. X. PERMITS A. Securing and paying for all permits required by county and/or state governmental agencies is the responsibility of the Contractor. Inspections and tests necessary for the construction and placement of all work required by the applicable governing agencies is by the Contractor. B. Contractor shall secure and pay for all Insurance required by law Including but not limited to Liability, Worker's Compensation, Comprehensible Constructual Liability, Personal injury, Comprehensible Auto and Property on- and off -site, Contractor shall check Insurance requirements for terminology and coordinate insurance requirements with project general specifications. Insurance requirements should be checked for terminology and coordinated With general specifications. C. Contractor shall not reveal or disseminate any information to any person (s), private or public, other than the CRY, or contractor's personnel as necessary to execute the contract without first contacting the City for permission. XI. LARGE FORMAT COMPUTER OUTPUT High resolution large format computer output to comply with the following: 1. Minimum resolution 200 dpi. 2. Process: 3M SCOTCHPRINT (or approved equal). 3. Substrate: Opaque or Translucent Scotchcal film (or approved equal). 4. Finish: 2 mil matte overlaminate. S. Input: Electronic art as specified to be provided by RSM Design or the City. 6. Warranty: 8 year minimum CAY of Southfake - RFP1007BMCCi00020 - Page 23 of 35 X11. CODE REQUIREMENTS All signs must comply with ADA, TAS, MUTCD, TXDOT, and County /City Fire Marshal guidelines and code requirements. CRY of Sauffi akc - RFP1007B460CC1A0026 Page 24 of35 Appendix B — Proposal Submittal Checklist: (TO dctermme validity of proposal) Appendix B (pages 25 throagli 34J mast be iackded in the prapoeal submittal --A ppemtba C. Comtliet Dfl knit F orm (page N-) must be iacaded in fhm nwnn��l anl.�iw� ❑ Newspaper Advertisement ❑ SoutWake WebAte ❑ Mailed Me a Copy ❑ City E-mail Noliflafim ❑ Cold Call to City ❑ Other C7ty ofSouthleke - RFPPI607B46oCCIOt1oZU _ Page 25 of 35 I learned of this Request for Proposals by the following i ears: Appendix B — Proposal (eonft,,d) L BEOUIRFD PROPOSAL I11rFOgxlTy01y, IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FORA CONTRACT AWARD BY TAE CITY, PROPOSER MUSTSUBMITALL OF ME FOLLOWNGINFORMATION: 1. Proposed Products and/or Services A. k&1fk& Q 2 wH PtiQn. Proposers should utilize this section to describe the technical aspec% capabilities. features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literarze, brochures, or other technical information may be used., B. t�dditional Ha„dI Desc:iatianl Proposers should also include in this section a detailed description of what additional hardware and/or sofiivare, if any., would be required by the City in order to fully utilize the goods and/or services proposed. C. Quarantegs and W : Each Proposer shall submit a complete copy of any warranties or guarantees provided by the mauufcturer or Proposer with the Proposal submitted. D. P SWI 3cheduJ2MA Date Proposer must provide a project schedule noting all projected completion dates for segments of the Project, frorn start -up to completion, and all delivery dates for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. E&W& Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cast for delivery, labor, insurance, fuses, overhead, and profit. B. Sche LdAkiU. Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: Table 1: Proposed 1 1!tfltr n t a. City ofS"Iflake - RFP1007B46OCC100020 Page 26 of 35 r a mw w= -, mer expenses not covered here. Table Z: Proposed Pricing Summary 11erm of Cgatrsct and . ntion to Mend- Any eotrtract resulting from this RFP shall be effective for Wft MonthLftam data of pward. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the c ontrut A. QWOU Clause' It is agreed that City will have the option to extend the contract for up to four (4) additional years, in one -year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one -year extension. The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. UMIMjM Clausef Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits - Vendors shall show in this quote their anticipated percent of escalation i9when the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation. C. Poke Increases Upon ion• If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent (4%) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in CA' ofSouthWe - Rl4'! 007B46#CC100020 Page 27 of 35 Contractor's rates. City cannot exercise the Option to Extend with any price incresses unless the Vendor completes the section of the Quote reghcesting anticipated percentage of annual ewaiatiwL FIRST ADDITIONAL YEAR (FY 10-11) ESCALATION ........................ SECOND ADDITIONAL YEAR (FY 11 -12) EWALATION ................... % THIRD ADDITIONAL YEAR (FY 12 -13) ESCALATION ...................... FOURTH ADDITIONAL YEAR (FY 13 -14) ESCALATION ................... 4. Proposees Experience/ Staff A. Proiect Team identify all members of the proposer's team (including both team members and management) who will be providing arty services proposed and include information which details their experience. B. Re-m MUM ReMlacement f� Staff if an assigned staff person most be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. flMims plis : State the number of years the Proposer's business has been established and operating. If Propos es business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or fo n of the business within the lstst five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, ifd0went than present, must be provided; State the number of years experience the business has: ; and the number of employees: D. EMect Related Experience All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer "s ability to logically plan and complete the requested project. Chy of Softokke - RFP19WM6WCl$0026 - Page 28 of 35 S• References Proposer shall provide four (4) references where Proposer has performed similar to or the same types of services as described herein. teference 01: Client / Company Name: Contact Name: contact Date and Scope of Work Client 1 Company Name: Contact Name: Contact Title: Phone: Date and Scope of Work Provided: Client / Company Name: Contact Name: Contact Title: Phone: Email: Date and Scope of Work Provided: Client / Company Name: Contact Name; Contact Title: Phone: Email: Date and Scope of Work Provided: (Sly of Southlake RM00'1B469CC100020 Page 29 of 35 C Trade Secrets and/or Confidential Information Trade Se 316 Cmfidential Informatigm • This proposal ` (does) _ (does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection finom disclosure. 7. Federal, State and/or Local Identirmtlon Information A. Centralized Mastet Bidders List registration number: B. Prime contractor HUB / M WBfi registration number: C. An individual Proposer acting as a sole proprietor roust also enter the Proposees Social Security Number. # 1Q. CO CT Effm AM CON IT! lY,Sv EXCEPT WHERE PROPOSER MARES SPECIFIC EXCEPTION Ey TAN SUBMITTED PROPOSAL, ANY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER HEREBY AR7VOWLEDGES, AND TO WHCH PROPOSER AGREESBYSUBMITTIIVGA PROPOSAL: 1. Delivery of Products and/or Services A. Payment Terms Unless otherwise specified in the Scope of services or otherwise agreed to in writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B• WJMW -of 212 ducts i : All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C- L= MUM or : If Proposer fails to deliver acceptable goods or services within the timefi=w established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costa within ten days of invoice. D. Title to Goods and Rilk of ss : For goods to be provided by Proposers hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. 2. Miscellaneous A. Independent Co tor Proposer agrees that Proposer and Proposer's employees and agents have no employer-employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract, City shall not be responsible for the Federal Inmmce Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation/ or sick leave. CkyofSartthlahe - PFPIOM60CC100020 Page 30 of 35 B. Ate: The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Proposer or Proposces vendor(s), and if the City requests, a proper release of all liens or satisthetory evidence of freedom from liens shall be delivered to the City. D. 'ti Bribes: Proposer certifies that no bribes in the form of entertainment, gigs, or otherwise, were offered or given by the successful Proposer, or its agent or repmwntafive, to any City officer, employee or elected representative, with respect to this RFP or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract l3. Finarrcial 1?'artic'e®tion PropOSeY certifies that it has not rec eived compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. ftuired Licenses Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Aut .o,�r'.ty. Q Submit Proposal and Enter CgWraet 'lie person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Comgl a with Am catle Law Proposer agrees that the contract will be subject to, and Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. 3. Financial Responsibility Provisions A. hm=e : The Proposer, consistent with its status as an independent contractor, shall cattle, and shall require any of its subcontractors to catty, at least the following kssnarrce in such farm, with such companies, and in such amounts (unless otherwise specified) as City may require: i. Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non -owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Cwnbined Single Limit Bodily Injury and Property Damage, B. LQdemnifecatlgA Proposer agrees to defend, indemnity and hold harmless the City, an Of its officers, Council members, agents and employees prom and against all claims, City of &Uthlake - RFP1007B460CC100020 - Page 31 of 35 actions, suIb, demands, proceedings, eosts, damages and liabilities, including reasonable attorneys' mss, court costs and related expenses, arising out of, connected with, or resulting ft*m any acts or omissions of Proposer or any agent, employee, subcontractor, or supplier of Proposer in the execution or performance of this contract without regard to wbetber such persons are under the direction of City agents or employees. C. iArd Rermiremema Prior to the commencement of work on this Project Proposer shall deliver to the City the following bonds issued by a good and sufficient surety licensed by the State of Texas and satisfactory to the City: L A payment bond in the amount of I00% of the total contract amount insuring the full and prompt payment of all persons performing labor and/or famishing materials in connection with this Project; fi. A performance bond in the amount of 100% of the total contract amount insuring full, faithful, and prompt performance of the responsibilities contained in this contract within the time parameters provided herein; and M. A maintenance bond insuring full and prompt maintenance, Npait andlar replacement of the goods to be provided by Proposer for a period of two years from date of acceptance by the City. M' of Sawkwe - RFP1007MOCC100020 Page 32 of 35 Appendix C — Form CIQ INFORMATION REGARDING VENDOR CONFLICT OF INTEREST QUESTIONNAIRE WHO: The following persons must file a conitict of Interest questionnaire with the City if the person has an employment orbuslness relationship with an offiver of the City that results in taxable income exceeding x2,500 during the preceding twelve month period, or an officer or a member of the officer's family has accepted gift with an aggregate value of more than $250 during the previous twelve month period and the person engages In any of the following actions: i. Contracte or seeM to contract forthe safe or purchase of property, goods or services with the City, Including any of the following: a. written and Implied contracts, utlVty purchases, purchase orders, credit card purchases and any purchase of goods and services by the City; b, ooh Tracts fior the pure or sate of real property, personal property inducting an auction of prey, c. tax abatement and economic development agreements; Z Submits a bid to sell goods or services, or responds to a request for proposal for services; 3. Enters Into negotiations with the City for a contract; or 4. Applies for a tax abatement and/or eeorromic development incentive that will result In a contract with the City THE FOLLOWWO ARE CONSIDERED OFFICERa of THE CITY: 1. Mayor and Cffy Council Members; 2. City Manager; 3. Board and Commission rnembers and appointed by the Mayor and City Council members; 4. Diirectors of 4A and 48 development orporaions; S. the executive directors or managers of 4A and 4B development corporations; and B. Directors of the City of Southlake who have authority to -sign contracts on behalf of the City. EXCLUSIONS. A questionnaire statement need not be filed if the money paid to a local government official was a political cont 1bution, a gift to a memberaf the officers foray from a family member; a contract or purchase of less than $2,501) or a transaction at a price and subject to terms available to the public a payment for food, lodging, transportation or entertainment or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT: A person or business that contracts with the City or who seeks to contract with the City must Vie a "oorHilct Of intsrgat questionnaire" (FORM CIO) which Is available online at wwwathics state btus and a copy of which Is attached to this Guideline. The form Contahre mandatory disclosures regarding'employmem or business nalationshtps° with a municipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire. WHEN: The person or business must Vle: 1. The questionnaire no later than seven days afterthe date the person or business begins contract discussions or negotiations with The municipally, or submits; an appf[callon, responds to a nequast for proposals or bids, correspondence, or other writing related to a potential contract or agreementwitla the City; and 2. An update questionnaire within seven days after the data of an event that would make a Vied questionnaire Incomplete or inaccurate. It does not matter if ibe submittal of a bid or proposal results in a contract. The statute requires a vendor to file a FORM CIO at the time a proposal is submitted or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department The Fbmwe Depart meat fs r#grsrrrhsal by law to post "stahwwrrds on lira City's Internet website. ENFOR09MENT: Failure to file a questionnaire is a class c misdemeanor punishable by a fine not to exceed $500. It Is an exception to proseculicn that the person flies a FORM CIO not later than seven business days after the person received notice of a violation. NOTE: The City doe& not have a duty to ensure that a person flea a conflict of interest questionnaire. Cite OfL%HMAC - RFP1097B460CCIM20 - Page 33 of35 I CONFLICT OF INTEREST QUESnONNAIRE r-oim CIO For v4ndur or alter pecan aping baste ioirb % guvanumenbr eaMy 701. eetlemer. 00" GWv4W OWN b it im ky UrL nib Lm. a wwai..somm mm 7��IS6u1pIW�inaaooai�rper�i l,o17Q,La�,mlib�me�taode a.raecnes ` Y�P��+• t +ohosa6iein�rhgaasde7redhy$w�on ila.CUt(tl- a}�Ibe k�si Y mftm ditlepllsitiammmrequ urmaw 3oationf7f.wl*,} B�tlriegoidtaelpAd asiof� .loratth.tedaaro.,.,r,.rrart +�adt talre�di.7aT� twFa�a.y 6raeer.aa�..ned� rat"ua,ewrabramaiot:a ec 9o.3afm Dam LooelemAmmudcad& A tmm aommrte an alf7m.. #ft per=m i7 mk Lmot Garem m*OWLAndknm*wdlmroftmaknitoabmcmkdwi 9 �6a�Yja�ra� .i�ap�darriapwia�lldtpN�enn�r. Mm taw requsas a1taE ilio ae > oompl�d grrde.rp ra,. oaipon bYrthon 4 �e 7 Epasi , ew , aaXal�Aaa�maad�u/ rind +p�wmiwb�wn��umpirear:ioaaaalai N�ewofly o�e.w.iil�wrgnrlprre�auplol RADON t`�..ea:clGeer 7pte udw Pm 3 f.Wng e A B C R if) aeo.t p. aa�hiei tar er6.rrwAA .lsem ice tier tars ar ospe�ent or aN%.Fp.riree+P � hp5,yp6pr 3781f�t,�, Lod �e.eraw� ,{�� Ate �aEfowi puss m !is Fer.r pp a.eeesiaiF A. lmt& Kmr--enar ad0eemnsdfgil 4n vl�rlm�eae3 imtotikimon�alpellgnpx�wK I dMilwararm 13 M- ca w s. �crpe�er. r�par�e�, �or�r� ,�ee�r�eisoo�,�.r�rr�:rs�o< . in $m ..rda/ PlD AW bm*k tnoorre s rmt m=MM ihxo ft jmW [:Iva ❑ No Q � eo�edorrarolrrr6usi r:s; post epee Mrr.sas ao alf.er o< ac heldean asM�ar iB pe.errt o* more7 [::]Us C]m° D. 0mat a mo emyiopww,t ar kmlr— n wa tlhobW p�.r®e ataax mm@d In aW =*m fltp a ON wmgww mmhua" mr AW 4tlNMMCT aty ofSouWake - M1607B4600000020 - Page 34 of 33 Appendix D — No Intent to. Submit Form If your firm has chosen not to submit a proposal for this procurement, please complete this form and submit to: City of Southlake Purchasing Division, Department of Finance 1400 Main Street, Suite #440 Southlal % Texas 76M Please check all items that apply; ❑ Do not sell the item(s) required ❑ Cannot be competitive ❑ Cannot provide Insumnce.reyuired ❑ Cannot provide Bonding required ❑ Cannot meet specifications highlighted in the attached ❑ Cannot comply with Indemnification request requirement ❑ Job too large ❑ Job too small ❑ Do not wish to do businwis with the City of Southlake ❑ Other: COMPANY NAME (Please print): Authorized Officer Name (Please print): Telephone: (-- Fax: ( CRY Of Southlake - 1t"1067B450CC100020 Page 35 of35 Attachment 1 City of South-lake Wayfinding Sign System Plan kg.--r City of Southlake Wayfinding Sign System Plan An Element of the Southlake 2030 Comprehensive Plan City of Soudblake Woyf inding Sign System Plan Adopter! bySouthlake City Council Ordinance No. 967 April 20, 2010 Department of Planning & DevekWwt Services in consultation with 000 Redmond Schwartz Mark Design ACKNOWLEDGEMENTS SOUTHLAKE CITY COUNCIL Laura IL Hlll Jahn 14"VII VUBinia ML RqurOm Aepuly MayarPm Tom Mayor Mayor Pro Tem Plaaa 1 Place 5 GrcjoryJones Paaeelm A. Muller Cardp Malls Brombn Bledsa4 Place Places P1ace2 Phrce3