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Item 4J AudioSOUTHLAKE I 'll .w& Honorable Mayor and City Council. This presentation will cover Item 4J on the December 4th, City Council Agenda. Item 4J Ordinance No. 1053, 1 5 t Reading, Amending Section 2.106 "Established Enumeration" of Article IV "Departments" of Chapter 2, "Administration" of the Southlake City Code, as amended to update departmental titles, formally establish a human resources department and establish a police department and fire department, which shall collectively be referred to as the departments of public safety. The purpose of this item is to request City Council approval of the first reading of Ordinance No. 1053, to amend Section 2.106 "Established Enumeration" of Article IV "Departments" of Chapter 2, "Administration" of the Southlake City Code, as amended to update departmental titles, formally establish a human resources department and establish a police department and fire department, which shall collectively be referred to as the departments of public safety. 2 City of Southlake Strategy Map © The (City of Southlake provides municipal services that support the highest quality of lif= for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything we do. ® ra o 08 a safety Mobility Infrastructure Quality Partnerships& Performance Management Security Development Volunteerism &service Delivery CE Athlevethe C3 1rm1de a11 ... Ilve g: N "Al — &keep t.p"eI qua g un spaces hf h— Itanderdz f3 Pr.yidetravel i for buslnesze.tadrWeetl n m €c6 CS Promote.A..rtunities Y e & .r`ertners ps enienrnwkhin f ht al serety& nv enJ.yment of pemenal sustelnehie et.n.mk security CIN &reLlan tnteresta enNronmen[ velum eerinvolvemenr Manage the ausinhess 91 Arhleve best- B2 Wllabgratgwnh B3 Enhance rexud[nx BO prpvitle BB lmprgva 060ptlmiz Imdasaatatus In select partners to quality of life &business high quality p per(armante of oaf ell Cftydleslpllrtes Implement sarvite austelnabilltythr.uLh cuit.mer 8tlivery &...rational technvlogl solutions Yourism sercice. rocesses Provide Financial stewardship Fl Adhere ioalanctal management F2lnvestt. Provide &mslntaln F3AChlevefia[al_ rIneu 14EStabllshg malniain pdndpl.s &hudLet high quallty public asset. standards ft-1- sonerol�. Promote "' rning & Growth ll Ensureeur People La Enhance l[dd[r.htlp 13 Attract, dove lop& "Pecugnlae& lBEmpowar inl: understsnd the a[n[eLy& tapabllllles t.tleliver reteine skilled reward high de[ISlon- makmga� how they tomrlEUx is It J l asultl J, ` warkfprm performers In the prgenisat Approving the Ordinance to update departments links to the City's Strategy map relative to the focus area of Performance Management and Service Delivery and specifically to the corporate objective of improve performance of delivery and operational processes. 3 Background • City Charter Section 4.01: — Departments are Council Established • last updated January, 2009 Per Section 4.01 of the Southlake City Charter, the City Council shall have power by ordinance to establish administrative departments or offices not herein provided by this Charter. The Council may discontinue, redesignate, or combine any of the departments and /or administrative offices. No changes shall be made by the Council in the organization of the administrative service of the City until the recommendations of the City Manager thereon shall have been heard by the Council. Prior to the addition of the Department of Information Technology in January, 2009, no other departmental changes have been made since 1999. 12 Ordinance No. 1053 • Planning & Development Services • Economic Development & Tourism • Chief Financial Officer • Human Resources • Police Department • Fire Department oRDL Ar'CE�D.IIf} .WEMC0. TD CfOATE T.al TRLES MRSI.LLl1' ES i.IDC[4N A N[SIAV pE 5DL'E[ES D V ART]1E. T A4T FSTABIISN A MULE DfTARtEILT A_D A i@F DFPANTT6�t PTBCH S�ALL�ECL[CFN DT LL 09MI\ T. l AV l,'HERE.aS. b Ly. elSwWYa, Teue n. hme rvF orc umP mM:n e6pv 1,t1EBF.aI p+ m.wim Mom 10a d b bmhYYe Cr Cbgex.b Lm C.0 ..rawe.er titled N b Duma erH�mn P :wrrt and P16RE15. Se Cary CaeN v�n,vn� rwbEJN. Apvmem o(PdL. Yfiri. 1ddb M@euw Apdls Wm - ..pa P'XEkGas. me Cvr t �d bmn eo emYLd,pM b ]I.pnmv NPmhc SM anP TNENE[DDE. >N Ir DEDAt m Er rla ttrv' mE'.ta or rPc z m or wlT1IlANE: 5Ern.11- .401TRT0.1mE DEPARi)16T5 ,1 b r:� Ltss+n b Ordinance No. 1053, included in the packet, authorizes a number of changes to update several city departments and department heads including: • Updating the Department of Planning to the Department of Planning and Development Services, to be headed by the Director of Planning and Development Services. - As the City has grown the department has evolved to include additional functions including code enforcement and building services and this change will more accurately reflect the role of the department and define its role to residents and customers. • Updating the Department of Economic Development to the Department of Economic Development and Tourism, to be headed by the Director of Economic Development and Tourism. - With the addition of a hotel within Southlake city limits, the department has grown to include a tourism component. Updating the name of the department will accurately reflect the role of the department and define its role to residents and customers. • Updating the title of the department head of the Department of Finance to Chief Financial Officer. - This title more accurately reflects the responsibilities of the position 5 which include departmental oversight, managing financial risks and financial planning, and budget management. • Formally establishing the Department of Human Resources, to be headed by the Director of Human Resources, — Although the department has been functioning as a department since 1997; however, research revealed it was never formally established by City Council as a department. In addition, there continues to be a need for a dedicated Department of Human Resources and this will formally establish the department. • Splitting the Department of Public Safety into a Police Department and Fire Department, which will collectively be referred to as the Departments of Public Safety. This will establish a Police department headed by the Police Chief and a Fire Department headed by the Fire Chief. — Over the last several years the department has increased in both personnel numbers and facilities, the agencies have matured and become more sophisticated, and transitioning the chiefs to director level grants them the leadership oversight and administrative responsibilities of their respective agencies. This change will help move the departments forward. 5 Financial Considerations There is no financial impact the FY 2 013 operating budget. There is no financial impact to the Fiscal Year 2013 operating budget. 0 Staff Recommendation Approve Ordinance No. 1053, 1st Reading, Amending Section 2.106 "Established Enumeration" of Article IV "Departments" of Chapter 2, "Administration" of the Southlake City Code, as amended to update departmental titles, formally establish a human resources department and establish a police department and fire department, which shall collectively be referred to as the departments of public safety. Staff recommends City Council approve the 1St reading of Ordinance No. 1053. Upon approval, a second reading will be scheduled for January 15, 2013 7 r CITY 01 SOUTHLAKE L Stacey . . 1. If you have any questions about this item, please contact me at 817 - 748 -8063. Thank you.