Item 4HCITY OF
SOUTHLAKE
MEMORANDUM
(December 4, 2012)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve Change Order No. 5 with Circle C Construction
Company for the TW King 30 -inch water line in the amount of
$230,950
Action
Requested: Approve Change Order No. 5 with Circle C Construction Company
for the TW King 30 -inch water line in the amount of $230,950.
Background
Information: The adopted Capital Improvements Program (CIP) includes funds
for the construction of the T.W. King 30" Water Transmission Main
and Meter Station within the City of Southlake and the Town of
Westlake. Freese and Nichols, Inc. has designed and prepared
construction plans for the project.
The project consists of approximately 19,665 linear feet of 30 -inch
water line on West T.W. King Road in Southlake, which continues
northwest on the south side of SH114. The line turns south on
FM1938 and continues south to connect to the existing line in
Florence Road. The project also includes approximately 3,400
linear feet of 12 -inch water line from north of Beam Drive to
Florence Road, parallel to the 30 -inch water line.
Change Order No. 5 is for an additional 745 linear feet of tunneling
of the 30 -inch water line due to changes in subsurface conditions
determined during the installation of pipe by open cut after
construction began.
A breakdown of the change orders associated with this project is
as follows:
Description Cost
Original Contract $6,739,020
Change Order No. 1 - staking 1,500
Change Order No. 2 — Revised Meter Station Sheets 0
Change Order No. 3 — Revised method of construction 0
Change Order No. 4 — Caylor meter addition
Change Order No. 5 — Additional tunneling
Total Cost
230,950
$7,138,170
The substantial completion date for the T.W. King 30 -inch water
transmission main and meter station is set in contract documents
as April 15, 2013. Final completion is required by 30 calendar days
after the substantial completion date.
The contract with Circle includes a bonus of up to $500,000 if they
meet the early substantial completion requirements set in the
contract documents. Completion of the project before the April 15,
2013 substantial completion date would raise the city's level of
confidence that the 30" water line will be complete and functional
prior to the high water demand period.
The revised bonus payment schedule, below, shall not be subject
to change for any reason, including Owner, Engineer or Contractor
created delays or claims.
Date of Certificate
Of Substantial Completion
After April 5,2013
March 30, 2013 — April 5, 2012
March 23, 2013 — March 29, 2013
March 16, 2013 — March 22, 2013
March 15, 2013 or earlier
$0
$125,000
$250,000
$375,000
$500,000
Financial
Considerations: Funds are available in the approved CIP project budget for the T.W.
King 30 -inch Water Transmission Line and Meter Station project.
The current available project budget for the water line and meter
station project is $9,000,000.
Strategic Link: The construction of the T.W. King 30" Water Transmission Main
and Meter Station links to the city's strategy map relative to focus
areas of Infrastructure and Performance Management and Service
Delivery. The specific corporate objectives that are met by this
construction project are to invest to provide and maintain high
quality public assets, and improve performance and delivery of
operational processes.
Total Bonus to
be Paid to Contractor
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The Council may approve the change order or deny it.
Supporting
Documents: Location Map
Change Order No. 5
Staff
Recommendation: Approve Change Order No. 5 with Circle C Construction Company
for the TW King 30 -inch water line in the amount of $230,950
Staff Contact: Robert H. Price, P.E., Public Works Director
Gordon J. Mayer, Jr., P.E., City Engineer
Cheryl Taylor, P.E., Civil Engineer
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CHANGE ORDER No. 5
Dated: December 4, 2012
Project: TW King 30 -inch Water Transmission Main and Meter Station (Seements B. C D and E
OWNER City ofSouthlake
Contract for $6,739,020.00 Contract Date: February 14, 2012
To: Circle C Construction Company
Contractor
You are directed to make the changes noted below in the subject contract for the dollar amount stated below
including all labor, equipment, materials, overhead, and profit:
Nature of the changes:
1. Item 48A Add 695 LF — Additional Wood Box Tunneling at the following stations:
STA 105 +60 to STA 109 +20; STA 127 +35 to STA 128 +88; STA 129 +68
to STA 131 +30; plus additional 20 LF associated with crossing buried
jersey traffic barriers ($310.00/LF) $215,450.00
Item #813 Add 50 LF — Additional boring of the 30 -inch pipe from STA 92 +87 to
STA 93 +37 ($310.00/LF) $15,500.00
Total: X230.95 M
The revised bonus payment schedule, below, shall not be subject to change for any reason, including Owner, Engineer or
Contractor created delays or claims.
Date of Certificate
Of Substantial Completion
After April 5,2013
March 30, 2013 — April 5, 2012
March 23, 2013 — March 29, 2013
March 16, 2013 — March 22, 2013
March 15, 2013 or earlier
Total Bonus to
be Paid to Contractor
$0
$125,000
$250,000
$375,000
$500,000
These changes result in the following adjustment of contract price and contract time:
Contract Price Prior to this Change Order $ 6,907,220.00
Net Increase Resulting from this Change Order $ 230.950.00
Current Contract Price Including this Change Order $ 7,138,170.00
Page 1 of 2
The above changes are approved:
City ofSouthlake
City
By:
Title: Mayor
Date: 2012
Contract Time Prior to this Change April 15, 2013
(Days or Date)
Net Increase Resulting from this Change Order 0 calendar days
(Days)
Current Contract Time Including this Change Order April 15, 2013
(Days or Date)
The above changes are recommended:
City ofSouthlake
City
By:
Title: City Engineer
Date: 2012
City ofSouthlake
City
By:
Title: Proiect Manager
Date: 2012
Cib� ofSouthlake
City
By:
Title: Director Public Works
Date: 1 2012
Circle C Construction Company
Contractor
By:
Date: 2012
Page 2 of 2
PROJECT: TW King 30" Water Transmission Main and Meter PROJECT SOL09210
Station NUMBER:
OWNER: City of Southlake
CONTRACTOR: Circle C Construction
ENGINEER: Freese and Nichols, Inc.
CHANGE ORDER NO.: 5 DATE: 11 -26 -2012
Make the following additions, modifications or deletions to the work described in the Contract Documents:
Replace existing plan sheets C -19 through C -31 with the attached revised plan sheets C -19 through C -31.
The additional work that is identified below shall be paid for as indicated below:
SECTION D: 30"
Water Transmission Main Bid Items
Description
Quantity
Unit
Unit Cost
Total Cost
Item
March 16, 2013 through March 22, 2013
$375,000
March 15, 2013 or earlier
$500,000
Additional Wood Box Tunneling at the
Add Bid Item
following stations: STA 105 +60 to STA 109 +20;
#8A
STA 127 +35 to STA 128 +88; STA 129 +68 to STA
131 +30; plus additional 20 If associated with
crossing buried jersey traffic barriers.
695
LF
$310.00
$215,450.00
Add Bid Item
#86
Additional boring of the 30" pipe from STA
92 +87 to 93 +37.
50
LF
$310.00
$15,500.00
TOTAL ADDITIONAL COST:
$230,950.00
The Early Substantial Completion Bonus Schedule, as referenced in the Notice for Bidders, shall be changed to the
following:
Date of Certificate of Substantial Completion
Total Bonus to be Paid to
Contractor
After April 5, 2013
$0
March 30, 2013 through April 5, 2013
$125,000
March 23, 2013 through March 29, 2013
$250,000
March 16, 2013 through March 22, 2013
$375,000
March 15, 2013 or earlier
$500,000
4055 International Plaza, Suite 200 • Fort Worth, Texas 76109 • 817 - 735.7300 • fax 817. 735.7491
The compensation agreed upon in this Change Order is full, complete and final payment for all costs the Contractor
may incur as a result of or relating to this change whether said costs are known, unknown, foreseen or unforeseen
at this time, including without limitation, any cost for delay, extended overhead, ripple or impact cost, or any other
effect on changed or unchanged work as a result of this Change Order.
RECOMMENDED BY APPROVED BY APPROVED BY
Freese and Nichols, Inc. (CONTRACTOR) (OWNER)
NAME f' DATE NAMI?. DATE
NAME DATE