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Item 4G AudioSOUTHLAKE l0 Item 4G Annual Purchase agreement for signs and pavement markings Recomendation Renew annual purchasing agreements with Vulcan, Inc. and Pathmark, Inc. for the purchase of signs and pavement marking materials. , 0: Staff recommends that the City Council Renew annual purchasing agreements with Vulcan, Inc. and Pathmark, Inc. for the purchase of signs and pavement marking materials. Ir Background Materials - Sign and pavement maintenance • Bid award January 2011 • First renewal • No price increases =NE WAY Throughout the year, the Street Division of Public Works makes numerous purchases of signs and pavement marking materials for use in the repair, maintenance, and replacement of traffic control signs and pavement markings. In order to obtain competitive pricing and facilitate these purchases, staff solicited sealed bids for the most commonly used supplies from relevant vendors. In January 2011, contracts were awarded to these two vendors for a twelve month term with the provision that the contracts were eligible for two (2), one (1) year renewals. Neither vendor requested any price increases over the prior year. The bids have been reviewed by City Staff and are tabulated on the basis of the best price and past performance. 3 Funding 2012 Street division budget • $417,000 available Funding for purchases under these agreements is available in the FY 2013 operating budget of the Street Division. The prices shown on the bid tab are based on estimated quantities for the purpose of comparing unit pricing and do represent the actual amount to be spent during the contract term. M The renewal of the annual purchase agreements for signs and pavement markings links to the city's strategy map relative to the focus area of Infrastructure. The specific corporate objective is invest to provide and maintain high quality public assets. 5 The City of Southlake provides municipal services that support the highest quality of • life for our residents and businesses. We do this by delivering outstanding unrivaled quality in everything that we do. value and - • C1 Achieve2 highest Provide travel C3 Provide attrac 4 Attract and keep convenience and unique spaces der businesses to dd to _. C5 Pro mote opportunities for Ilunteer ndards afety and -Rhin City and for enjoyment of a dynamic and region personal interests sustainable economic partnerships and involvement rtty environment hleve c l os select B2 Co llaborate with B3 Enhance resident 84 Provide partners to gaality of life and high quality 85 Improve performance B6 Optimize l J FA lines Implement service business customer solutions sustainabiltty through service of delivery and use of operational technology tourism processes F11 Adhere to financial management F2 Invest to provide and F3 Achieve fiscal ty maintain high F4 Establish and maintain effective principles and budget quali � ellness w public assets I Standards Internal controls Lf Ensure our L2 Enhance L4 Recognize L5 Empower r people understand leadership lop and and Informed decision. k _ stra .an waM h Emil making "tall In the organ? The renewal of the annual purchase agreements for signs and pavement markings links to the city's strategy map relative to the focus area of Infrastructure. The specific corporate objective is invest to provide and maintain high quality public assets. 5 U CITY Oli SOUTHLAKE Il k- t If you have any questions regarding this item, contact Bob Price at 748 -8097