Item 4F AudioSOUTHLAKE
Item 4F Annual Purchase agreement for utility parts
RECOMMENDATION
Renew annual
purchasing agreement
with Atlas Utility Supply,
and H. D. Supply for the
purchase of utility parts
Staff recommends that the City Council approve the renewal of the annual
purchasing agreement for utility parts to Atlas Utility Supply, and H. D. Supply
Ir
Background
Materials for sign and pavement
maintenance
• Original bid award January 2011
• Second year renewal option
• Minimal price increases
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IdOw- I I
Throughout the year, the Water and Wastewater Divisions of Public Works make
numerous purchases of parts and supplies for use in the repair and maintenance of
the water and sewer system. In order to obtain competitive pricing and facilitate
these purchases, staff solicited sealed bids for the most commonly used supplies
from local vendors.
In January 2011, contracts were awarded to these two vendors for a
twelve month term with the provision that the contracts were eligible for two (2), one
(1) year renewals. Atlas Utility Supply requested an increase of 6% on meter
boxes. H. D. Supply requested an increase of 8% on manhole covers. The bids
have been reviewed by City Staff and are tabulated on the basis of the best price
and past performance. It is recommended that the City Council approve the
renewal of the annual purchasing agreement for utility parts to Atlas Utility Supply,
and H. D. Supply Waterworks by category as indicated on the tabulation sheets.
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FUNDING
2013 Water and Waste Water division
budgets
• $600,000 available
F
The FY 2013 operating budgets for the Water and Waste Water divisions have
$600,000 available for maintenance of the utility systems. The prices shown on the
bid tab are based on estimated quantities for the purpose of comparing unit pricing
and do represent the actual amount to be spent during the contract term.
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The award of the annual purchase agreements for utility parts links to the city's
strategy map relative to the focus area of Infrastructure. The specific corporate
objective is invest to provide and maintain high quality public assets.
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The City of
Southlake provides municipal services that support
the highest quality of
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life for our residents
and businesses. We do this by delivering outstanding
unrivaled quality in everything that we do.
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maintain high quality wellness
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maintain effective
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The award of the annual purchase agreements for utility parts links to the city's
strategy map relative to the focus area of Infrastructure. The specific corporate
objective is invest to provide and maintain high quality public assets.
5
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SOUTHLAKE
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If you have any questions regarding this item, contact Bob Price at 748 -8097