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Item 4ECITY OF SOUTHLAKE MEMORANDUM December 4, 2012 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Item 4E Approve Purchase of a New Wide Area Rotary Mower for Bob Jones Park from Professional Turf Products in the amount of $63,919 Action Requested: Approve purchase of a new wide area rotary mower from Professional Turf Products in the amount of $63,919. Background Information: The Parks Department is requesting to add an additional mower to its fleet. This mower will reduce the man hours required to maintain the sports turf and additional turf areas at Bob Jones Park. This additional mower will be housed at Bob Jones Park but will be available for use citywide to allow the department to complete maintenance services in a more efficient manner. The State of Texas and the City of Southlake bidding requirements have been met by utilizing BuyBoard Cooperative Purchasing. Financial Considerations: Funding in the amount of $153,000 was approved within the FY 2013 SPDC Operating Budget for the purchase of Capital Field Equipment to maintain the park system. The FY 2013 capital equipment approved for purchase includes three mowers, one line painter, two utility vehicles and one VacExcavater. Specifically, $60,000 was budgeted for the purchase of this GroundsMaster mower. Savings in the cost of the other capital equipment allows for the purchase of a more efficient (12' cut width) mower than was originally specified. The additional funding of $3,919 for this mower will be offset by savings on the costs of the other equipment. The Park Division's capital equipment purchases will remain within the budgeted $153,000. Strategic Link: C1 — Achieve the highest standards of safety & security B2 — Collaborate with select partners to implement service solutions B5 — Improve performance of delivery and operational processes F5 — Invest to provide & maintain high quality public assets Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny Supporting Documents: BuyBoard contract pricing sheets, equipment brochure Staff Recommendation: Approve purchase of a wide area rotary mower from Professional Turf Products. Search Results Page 1 of 2 Phone: 800 -695 -2919 i — Fax: 800-211- � Email: info @buyboard.com .com CaaperrtfraFuRCherg Welcome Tim r Loa Off Administration RFQ Reports Shopping Cart Help Vendor Contract Information Proposal Document Back Search: Vendor Name: Professional Turf Products Address: 5026 Service Center Dr. 'D All San Antonio, TX 78218 0 Vendor Discounts Only Phone Number: (888) 776 -8873 Q� Catalog Pricing Only Email: spillmang @proturf.com Website: www.proturf.com Federal ID: 06- 1664252 Search by Vendor Contact: George Spillman Accepts RFQs: Yes Browse Contracts Minority Owned Vendor: No Women Owned Vendor: No Contract Name: Grounds Equipment, Irrigation Parts, Supplies & Installation Contract Description: Contract#: 373 -11 Resources Effective Date: 06/01/2011 Expiration Date: 05/31/2014 Payment Terms: Net 30 days Delivery Days: 20 Shipping Terms: Freight prepaid by vendor and added to invoice Freight Terms: FOB Shipping Point Ship Via: Common Carrier Region Served: Texas Regions 1 -18, 20 States Served: Arkansas, Kansas, Louisiana, Montana, Oklahoma, Tennessee, Texas Quote Reference Number: GS /BB -VS32 Return Policy: 25% restocking fee. Regulatory Notice: BuyBoard contract pricing does not include bonding or insurance. Each entity must a their individual projects to determine the need for bonding and insurance, including v limitation such workers' compensation insurance as may be required by state or loca or policy. If required, it is the responsibility of each entity to obtain such bonding and insurance or confirmation of coverage, as applicable, from the vendor. Also, each entity must assess their individual projects to determine whether the proje subject to prevailing wage rate requirements under the federal Davis Bacon Act or sta local law. If any such requirements apply, it is the responsibility of each entity to take appropriate action to determine compliance by the vendor. The Texas Professional Services Procurement Act, Chapter 2254 of the Texas Govern Code ( "Act "), prohibits a governmental entity from using a competitive bid process th initially considers price in the procurement of professional services covered under th "Professional services" under the Act includes, but is not limited to, professional engineering, architecture, accounting, landscape architecture, land surveying, and re. estate appraisal services. Additionally, the Texas Interlocal Cooperation Act provides governmental entity may not use an interlocal contract with a purchasing cooperative purchase engineering or architectural services (Texas Government Code, Section 791 (h)). BuyBoard@ contracts do not, and are not intended to, include professional servi( that must be procured in accordance with the Act. Cooperative members are reminde they must comply with the Act whenever a contract includes professional services as component part, and may not procure engineering or architectural services through a BuyBoard contract. https: / /www.buyboard.com /Search /ProductResult/511 11/21/2012 Toro I Groundsmaster® 4700 -D (30858) 1 ' 1 Gaunt on W Products Parts Where To Buy Customer Support About Us Home Sports Fields & Municipalities Mowers Contour Rotaries Groundsmasterg 4700 -D (30858) Irrigation Spray Heads Spray Head Nozzles Rotors Landscape Drip Components Controllers Sensors Central Control Systems Valves Mowers Large Area Rotary Mowers Contour Rotaries • Groundsmasterg 3500 -D (30839) • Groundsmaster@ 3505 -D (30849) • Groundsmasterg 4300 -D (30859) • Groundsmasterg 4500 -D (30857) • Groundsmasterg 4700 -D (30858) Large Area Reel Mowers Small Area Rotaries Riding and Walk -Power Reels Specialty Mowers Utility Vehicles Workman HD Vehicles Workman MD Vehicles Application Equipment Sprayers Topdressers Cultivation Equipment Aerators Core Processor Dethatcher/ Seeder Specialty Equipment / Debris Debris Equipment Infield Groomers Compact Utility Loaders Customer Care - Equipment Education and Technical Reference Service Manuals Service Training Product Information Request Interactive Product Manuals Operators & Parts Manuals Customer Care - Irrigation Toro NSN Manuals and Literature Groundsmaster® 4700 -D (30858) 60 hp (44.7 kw) Kubota@ Turbo - Diesel Engine Free - Floating Contour — Plus Decks Full -Time 4 Wheel Drive 12.5 ft (3.8 m) Width of Cut Contour Testimonial Microsite Micros ite Overview Features Specifications Accessories Manuals Like 0 '� 4 -Wheel Drive The Groundsmaster® 4500 -D and 4700 -D both feature a unique, parallel hydraulic traction system that assures full -time, bi- directional 4 -wheel drive. Parallel hydraulic flow between front and rear «. wheels means that you will have 4 -wheel drive assistance in turns, enabling easier trimming around objects without tire scuffing and dependable traction on hills and wet terrain. Attractive Striping Rear rollers provide an attractive striping effect while you mow, greatly enhancing the finished look of your turf. Contour Plus Cutting Decks The Contour— Plus cutting technology takes quality of cut to a whole new level. Air inlet pockets keep the grass standing tall for the cleanest possible cut and a modified rear discharge opening • disperses clippings more evenly. An optional mulching kit and optional high height of cut blade are also available. Durable Design Proven rugged frame, drivetrain, and components ensure durability and long life. Heavy -duty welded steel decks and frames provide extra durability and long life. Easy Service Decks can be raised or removed quickly, and enclosures can be pulled off without tools so technicians can get at everything effortlessly. Page 1 of 2 HOME ENGLISH (UNITED STATES) (CHANGE) Search Follow Us On: ® .ytl & Share: http: / /www.toro.com /en -us /Sports- Fields - Grounds / Mowers /Contour- RotariesIPages/Mod... 11/20/2012 Toro I Groundsmaster® 4700 -D (30858) Page 2 of 2 Fleet Management Operator Comfort myTurf Fleet Management The operator area of the Groundsmaster® 4500 -D and 4700 -D was designed to make work more Toro Protection Plus comfortable with amenities like a large operator platform, multi -size beverage holder, 12 -volt outlet, Toro Genuine Parts storage box, deluxe seat, and portable radio holder. Operators will also be pleased by the lower Contact us to receive more P sound levels and the additional storage area behind the seat that's large enough for a water cooler, Parts Viewer trash bucket, and other items. TLC Rewards Program Sustainable Solutions ensure each part meets the Energysmart'" f Powerful Kubota Engine highest quality standards. The Kubota@ 60 hp (44.7 kw) turbo - diesel liquid - cooled, 4- cylinder engine provides an abundance WaterSmart® of power to handle the most demanding mowing conditions. The 4500 -D and 4700 -D are the most Biodiesel • powerful mowers in their class, with 117 ft -lbs (158.6 N) of torque at 58 hp (43.3 kw) net and EPA Tier 4 normal engine speed of 2600 RPM. Financing Assistance Copyright © 2012 The Toro Company. All Rights Reserved. Pre -Owned Equipment Productivity Industry Partnerships The Groundsmaster& 4500 -D, with a 9' (2.7 m) width of cut, lets you mow up to 7.6 acres (3.1 hectares) per hour. With a 12.5' (3.8 m) width of cut, the Groundsmaster@ 4700 -D lets you mow up to 10.5 acres (4.2 hectares) per hour, giving you a big boost in productivity. Where To Buy Financing Customer Care Search for locations to buy, Toro offers a wide variety service or rent Toro of financing solutions equipment. through our participating independent dealers. Search Now Financing Options Find manuals, parts, FAQ answers, warranty & registration information or to contact us. Customer Care Toro Genuine Parts Demo Request Product Information Quality is what you expect Request a product demo Request out of Toro products, and from your local Toro Contact us to receive more our parts are no different. representative. information on your Toro To meet your needs we product. ensure each part meets the Request A Demo Financing highest quality standards. Request Info Toro Genuine Parts EPA TIER 4 The new EPA Tier 4 standard and what it means to you. (25 -75 hp diesel products.) Learn More Company Information Customer Support Where to Buy Additional Resources Our Company Parts U.S. & Canada Authorized Dealer Login Careers Manuals Toro Worldwide Shop Online Investor Information Warranty & Registration Genuine Toro Parts Press Room Frequently Asked Questions Lawn Care Tips Innovation Contact Support Financing Sustainability DMCA /Copyright Policy Community Terms of Use I Privacy Policy I Contact Us I Subscribe I Investors I Press Room I Careers Copyright © 2012 The Toro Company. All Rights Reserved. Safety Resources Product Safety Information Material Safety Data Sheets Product Safety Releases Product Recall Information http: / /www.toro.com /en -us /Sports- Fields- Grounds/Mowers /Contour - Rotaries /Pages/Mod... 11/20/2012