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Item 4DCITY OF SOUTH LAKE MEMORANDUM December 4, 2012 To: Shana Yelverton, City Manager From: Robert Price, Director of Public Works Subject: Item 4D Approve the Purchase of Replacement Culvert Jetter from Hi -Vac Corporation in the amount of $86,253 Action Requested: Approve the purchase of replacement culvert jetter from Hi- Vac Corporation for Public Works in the amount of $86,253. Background Information: The purchase of this replacement culvert jetter was approved as part of FY 2013 Storm Water Utility budget. This equipment will be used to remove silt and debris from roadway and driveway culverts when performing maintenance of barrow ditches to improve drainage. State of Texas and City of Southlake bidding requirements have been met by utilizing BuyBoard Cooperative Purchasing. Financial Considerations: The request will be funded through the FY 2013 Public Works Storm Water Utility Fund Budget. Budgeted amount for this purchase is $95,000. Strategic Link: C1 — Achieve the highest standards of safety and security B2 — Collaborate with select partners to implement service solutions. B5 — Improve performance of delivery and operational processes F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old jetter. This will lead to increased maintenance cost and equipment downtime. Supporting Documents: BuyBoard contract pricing worksheets and equipment brochure. Staff Recommendation: Approve the purchase of this culvert jetter from Hi -Vac Corporation. 0 AYFON FR HI -VAC CORPORATION T ®1:740.374.2306 Fox! 740- 374 -5447 Standard Form Options Requested: Strobe Light Fixed - Mounted @ Rear Pintle Hitch Wireless Remote Control Reel System Level Wind W /Footage Counter Recirculation System (cold weather operation) 25' Hydrant Fill Hose Tiger Tail 3" x 36" Cone Holder Only. 100' of additional 1" sewer hose added (2) Magnetic Mtd. Work Lights Additional Options Requested: Replace PVC fill system w /metal pipe Convert Frt. Tongue Jack To Side Mounts Front mtd. Lockable Tool Box Fender Mtd. Lockable Tool Box Nozzle Storage Rack Mtd. In Tool Box Hand Crank Reel W /50' Hose & Wash Down Hand Gun Fender Mtd. (Street Side) A136007 Radial Flusher Nozzle 80 2000 117 Indust Rd Industry LISA: 800.752.2400 CoRPORA77ON ewcnxaxaeurwe vranurrs re,... .a _, Marietta, OH 45750 USA s.1— Ohl— ae.00m BUYBOARD PRODUCT PRICING BASED ON CONTRACT CONTRACT PERIOD: 10/1/2010 to 9/30/2013 Hi -Vac Corporation - Manufacturer of O'Brien The following details MUST be provided with any purchase order from End User. "Prices Quoted Or Firm For 90 Days" End User Agency: Cit Of South Lake Date Prepared by Contractor: 10/01/12 Attn: Joe Walsh Ehren B. Amrine Product Description: O'Brien Culvert Cleaner /Trailer Jetter Model 7080 -SC With All Standard Equipment Listed John Deere 140 H.P. Diesel Engine W/ Triplex Water Pump - 80 GPM @ 2000 PSI. A: Base Price in Bid/Proposal Number: 1 347 -10 1 Base Price A. $ 83,950.00 B: Options (Itemize Below) Column 2 Standard Form Options Requested: Strobe Light Fixed - Mounted @ Rear Pintle Hitch Wireless Remote Control Reel System Level Wind W /Footage Counter Recirculation System (cold weather operation) 25' Hydrant Fill Hose Tiger Tail 3" x 36" Cone Holder Only. 100' of additional 1" sewer hose added (2) Magnetic Mtd. Work Lights Additional Options Requested: Replace PVC fill system w /metal pipe Convert Frt. Tongue Jack To Side Mounts Front mtd. Lockable Tool Box Fender Mtd. Lockable Tool Box Nozzle Storage Rack Mtd. In Tool Box Hand Crank Reel W /50' Hose & Wash Down Hand Gun Fender Mtd. (Street Side) A136007 Radial Flusher Nozzle 80 2000 J -1850 Nozzle Orfice Cleaning Kit. A130433 Missile Nozzle 80 @2000 A136062 Rotating Spin Clean Nozzle A130001 1"x12" Non - Finned Nozzle Ext. Al 30010 6" - 8" A -Style Nozzle Ext. Al 30020 10" - 12" A -Style Nozzle Ext. A220330 Hydrant Wrench BuyBoard Contract Discount (1) Year Complete Basic Warranty (10) Year Water Tank Factory Warranty (5) Year Giant Water Pump Warranty (2 year /2000 hour) Cummins Diesel Engine Warranty Standard Unit Color (Bright White) In -Bound Freight From Factory $ 12.00 $ 301.00 $ 550.00 $ 90.00 $ 1,209.00 $ 960.00 $ 67.00 $ 559.00 $ 147.00 $ 315.00 $202.00 $ 90.00 $81.00 $ 72.00 $ 118.00 $ 572.00 $ 240.00 - 9,346.00 Incl. $ 950.00 Incl. $ 900.00 Incl. $ 575.00 $ 175.00 Incl. $ 270.00 Incl. $ 950.00 $ 144.00 $2,100.00 Subtotal Column 1: $ 7,281.00 Subtotal Column 2: $ 4,978.00 B. Options Added to Base Price ubtotal "Col 1" + "Col 2" B. $ 2,303.00 C: Subtotal of A + B C. $ 86,253.00 D: Total (Including Bu Board fee D. $ 86,253.00 E: Quantity Ordered: Units: 1 x D E. $ 86,253.00 F: Bu Board Administrative Fee F. G: TOTAL PURCHASE PRICE INCLUDING E + F G. $ 86,253.00 425 S. Loop 12 * Irving, Texas 75060 * (972) 554 -0725 Index Page 1 of 2 Phone: 800 -695 -2919 Fax: 800- 211 - � Email: info @buyboard.com .com CaaperatfraF(aRChasJerg Welcome Tim r Loa Off Administration RFQ Reports Shopping Cart Help Vendor Contract Information Proposal Document Back Search: Vendor Name: Hi -Vac Corporation Address: 117 Industry Rd 'D All Marietta, OH 45750 0 Vendor Discounts Only Phone Number: (740) 374 -2306 Q Catalog Pricing Only Email: eamrine @hi - vac.com Federal ID: 31- 1395565 Vendors Contact: Ehren Amrine Hi -Vac Corporation[X] Accepts RFQs: Yes Price Range Show all prices Minority Owned Vendor: No Category Women Owned Vendor: No None Selected Contract Name: Sewer Inspection & Cleaning Products Contract None selected Contract#: 347 -10 Effective Date: 10/01/2010 Expiration Date: 09/30/2013 Payment Terms: Net 30 days Search by Vendor Delivery Days: 90 Shipping Terms: FOB Destination Browse Contracts Freight Terms: FOB Destination Ship Via: Common Carrier Region Served: All Texas Regions States Served: All States Contract Exceptions: None Resources Quote Reference Number: 062111 -EA -01 Additional Dealers: Equipment Southwest, Inc., 425 S Loop 12, Irving, TX 75060, 972 - 871 -7930, Fax 972 -554 -7 Mike Foley Regulatory Notice: BuyBoard contract pricing does not include bonding or insurance. Each entity must a their individual projects to determine the need for bonding and insurance, including v limitation such workers' compensation insurance as may be required by state or loca or policy. If required, it is the responsibility of each entity to obtain such bonding and insurance or confirmation of coverage, as applicable, from the vendor. Also, each entity must assess their individual projects to determine whether the proje subject to prevailing wage rate requirements under the federal Davis Bacon Act or ste local law. If any such requirements apply, it is the responsibility of each entity to take appropriate action to determine compliance by the vendor. The Texas Professional Services Procurement Act, Chapter 2254 of the Texas Govern Code ( "Act "), prohibits a governmental entity from using a competitive bid process th initially considers price in the procurement of professional services covered under th "Professional services" under the Act includes, but is not limited to, professional engineering, architecture, accounting, landscape architecture, land surveying, and re estate appraisal services. Additionally, the Texas Interlocal Cooperation Act provides governmental entity may not use an interlocal contract with a purchasing cooperative purchase engineering or architectural services (Texas Government Code, Section 791 (h)). BuyBoard@ contracts do not, and are not intended to, include professional servi( that must be procured in accordance with the Act. Cooperative members are reminde they must comply with the Act whenever a contract includes professional services as component part, and may not procure engineering or architectural services through a BuyBoard contract. https: / /www.buyboard.com /Search /Index? SearchTenn= &Vendorld =3121 &DiscountProd... 10/19/2012 C IM* ------------ !!!!� A Product of Hi -Vac"- Corporation www.obrienmfg.com toll -free phone: 800 - 638 -1901 7080 Culvert Cleaner /Trailer letter ► y u► vJei rrer- Kooks Professional. Performs Dike One. This unit is specially designed for the professional day -to -day culvert cleaner or sewer line cleaner. Municipalities and pumper /cleaner contractors rely on its power and versatility for cleaning culverts and a wide range of pipes. Standard unit color is Safety yellow or white - customer choice. Can be custom painted to match almost any color for an additional charge. i Standard Components 700 Gallon Polyethylene Tanks Plate mounted with sump and side baffles Crowned top & side stabilizers for added strength 12" Manhole with strainer basket "Swinger" Reel -190° Pivot Makes line cleaning a simple job because it allows for: • Easy access to the manhole regardless of how trailer is parked. • Tethered hand operated reel control. • Variable -speed control. • Hydraulic driven Engine Std: Cummins 130hp diesel Murphy safety gauges with auto - shutdown Variable electronic throttle control High - Impact Thermoplastic Sewer Hose Easy to keep clean (retains no bacteria - causing residue). Maintains stiffness and is abrasion resistant. Triplex pump - 80 GPM @ 2000 psi 400'x I" hose and 20' contrasting color leader hose reaches from manhole to manhole. Tandem -Axle Trailer Our Trailer Jetter is rated to carry a full tank of water to the job at highway speeds. • 6" channel frame • A -frame hitch with storage • 2 ball hitch (pintle opt.) • (2) 7,000 lb. DOT -rated axles • LT -245 x 75R16 tires • Electric brakes Other Standard Components Two nozzles: penetrator & flusher Toolbox— integrated enclosed tool & battery storage PVC tank drain valve with stainless steel strainer Direct driven "live" hydraulic system 17- gallon fuel tank with cap- mounted gauge. Air purge system 20' Leader hose contrasting color Level wind guide Two (2) aux 12V power supply outlets 2" PVC fill pipe Options /Accesories Available: Arrowboard Beacon light Surge brakes Cone Holder Only Strobe light Cone Safety Red 18" tall IntelACount® S ide Panels Root cutters & saws Pintle hitch Wireless remote control reel S pare tire w /mount 100' xtra hose on reel Level wind guide w /counter 25' of hose with handgun & high pressure nozzle Recirculation system 25' Fill hose Anti -freeze system Tiger Tail Work Light