Item 4DCITY OF
SOUTH LAKE
MEMORANDUM
December 4, 2012
To: Shana Yelverton, City Manager
From: Robert Price, Director of Public Works
Subject: Item 4D Approve the Purchase of Replacement Culvert Jetter
from Hi -Vac Corporation in the amount of $86,253
Action
Requested: Approve the purchase of replacement culvert jetter from Hi-
Vac Corporation for Public Works in the amount of $86,253.
Background
Information: The purchase of this replacement culvert jetter was
approved as part of FY 2013 Storm Water Utility budget.
This equipment will be used to remove silt and debris from
roadway and driveway culverts when performing
maintenance of barrow ditches to improve drainage. State of
Texas and City of Southlake bidding requirements have
been met by utilizing BuyBoard Cooperative Purchasing.
Financial
Considerations: The request will be funded through the FY 2013 Public
Works Storm Water Utility Fund Budget. Budgeted amount
for this purchase is $95,000.
Strategic Link:
C1 — Achieve the highest standards of safety and security
B2 — Collaborate with select partners to implement service
solutions.
B5 — Improve performance of delivery and operational
processes
F2 — Invest to provide and maintain high quality public
assets.
Citizen Input/
Board Review:
None
Legal Review:
None
Alternatives: Deny and retain the old jetter. This will lead to increased
maintenance cost and equipment downtime.
Supporting
Documents: BuyBoard contract pricing worksheets and equipment
brochure.
Staff
Recommendation: Approve the purchase of this culvert jetter from Hi -Vac
Corporation.
0
AYFON FR
HI -VAC CORPORATION T ®1:740.374.2306
Fox! 740- 374 -5447
Standard Form Options Requested:
Strobe Light Fixed - Mounted @ Rear
Pintle Hitch
Wireless Remote Control Reel System
Level Wind W /Footage Counter
Recirculation System (cold weather operation)
25' Hydrant Fill Hose
Tiger Tail 3" x 36"
Cone Holder Only.
100' of additional 1" sewer hose added
(2) Magnetic Mtd. Work Lights
Additional Options Requested:
Replace PVC fill system w /metal pipe
Convert Frt. Tongue Jack To Side Mounts
Front mtd. Lockable Tool Box
Fender Mtd. Lockable Tool Box
Nozzle Storage Rack Mtd. In Tool Box
Hand Crank Reel W /50' Hose & Wash Down
Hand Gun Fender Mtd. (Street Side)
A136007 Radial Flusher Nozzle 80 2000
117 Indust Rd
Industry LISA: 800.752.2400
CoRPORA77ON
ewcnxaxaeurwe vranurrs re,... .a _,
Marietta, OH 45750 USA s.1— Ohl— ae.00m
BUYBOARD PRODUCT PRICING BASED ON CONTRACT
CONTRACT PERIOD: 10/1/2010 to 9/30/2013
Hi -Vac Corporation - Manufacturer of O'Brien
The following details MUST be provided with any purchase order from End User.
"Prices Quoted Or Firm For 90 Days"
End User Agency: Cit Of South Lake Date Prepared by Contractor: 10/01/12
Attn: Joe Walsh Ehren B. Amrine
Product Description: O'Brien Culvert Cleaner /Trailer Jetter Model 7080 -SC With All Standard Equipment Listed
John Deere 140 H.P. Diesel Engine W/ Triplex Water Pump - 80 GPM @ 2000 PSI.
A: Base Price in Bid/Proposal Number: 1 347 -10 1 Base Price A. $ 83,950.00
B: Options (Itemize Below)
Column 2
Standard Form Options Requested:
Strobe Light Fixed - Mounted @ Rear
Pintle Hitch
Wireless Remote Control Reel System
Level Wind W /Footage Counter
Recirculation System (cold weather operation)
25' Hydrant Fill Hose
Tiger Tail 3" x 36"
Cone Holder Only.
100' of additional 1" sewer hose added
(2) Magnetic Mtd. Work Lights
Additional Options Requested:
Replace PVC fill system w /metal pipe
Convert Frt. Tongue Jack To Side Mounts
Front mtd. Lockable Tool Box
Fender Mtd. Lockable Tool Box
Nozzle Storage Rack Mtd. In Tool Box
Hand Crank Reel W /50' Hose & Wash Down
Hand Gun Fender Mtd. (Street Side)
A136007 Radial Flusher Nozzle 80 2000
J -1850 Nozzle Orfice Cleaning Kit.
A130433 Missile Nozzle 80 @2000
A136062 Rotating Spin Clean Nozzle
A130001 1"x12" Non - Finned Nozzle Ext.
Al 30010 6" - 8" A -Style Nozzle Ext.
Al 30020 10" - 12" A -Style Nozzle Ext.
A220330 Hydrant Wrench
BuyBoard Contract Discount
(1) Year Complete Basic Warranty
(10) Year Water Tank Factory Warranty
(5) Year Giant Water Pump Warranty
(2 year /2000 hour) Cummins Diesel
Engine Warranty
Standard Unit Color (Bright White)
In -Bound Freight From Factory
$ 12.00
$ 301.00
$ 550.00
$ 90.00
$ 1,209.00
$ 960.00
$ 67.00
$ 559.00
$ 147.00
$ 315.00
$202.00
$ 90.00
$81.00
$ 72.00
$ 118.00
$ 572.00
$ 240.00
- 9,346.00
Incl.
$ 950.00
Incl.
$ 900.00
Incl.
$ 575.00
$ 175.00
Incl.
$ 270.00
Incl.
$ 950.00
$ 144.00
$2,100.00
Subtotal Column 1:
$ 7,281.00
Subtotal Column 2:
$ 4,978.00
B. Options Added to Base Price ubtotal "Col 1" + "Col 2" B. $ 2,303.00
C: Subtotal of A + B C. $ 86,253.00
D: Total (Including Bu Board fee D. $ 86,253.00
E: Quantity Ordered: Units: 1 x D E. $ 86,253.00
F: Bu Board Administrative Fee F.
G: TOTAL PURCHASE PRICE INCLUDING E + F G. $ 86,253.00
425 S. Loop 12 * Irving, Texas 75060 * (972) 554 -0725
Index Page 1 of 2
Phone: 800 -695 -2919
Fax: 800- 211 -
� Email: info @buyboard.com .com
CaaperatfraF(aRChasJerg Welcome Tim r Loa Off
Administration RFQ Reports Shopping Cart Help
Vendor Contract Information Proposal Document Back
Search: Vendor Name: Hi -Vac Corporation
Address: 117 Industry Rd
'D All Marietta, OH 45750
0 Vendor Discounts Only Phone Number: (740) 374 -2306
Q Catalog Pricing Only Email: eamrine @hi - vac.com
Federal ID: 31- 1395565
Vendors Contact: Ehren Amrine
Hi -Vac Corporation[X]
Accepts RFQs: Yes
Price Range
Show all prices Minority Owned Vendor: No
Category Women Owned Vendor: No
None Selected Contract Name: Sewer Inspection & Cleaning Products
Contract
None selected Contract#: 347 -10
Effective Date: 10/01/2010
Expiration Date: 09/30/2013
Payment Terms: Net 30 days
Search by Vendor Delivery Days: 90
Shipping Terms: FOB Destination
Browse Contracts
Freight Terms: FOB Destination
Ship Via: Common Carrier
Region Served: All Texas Regions
States Served: All States
Contract Exceptions: None
Resources Quote Reference Number: 062111 -EA -01
Additional Dealers: Equipment Southwest, Inc., 425 S Loop 12, Irving, TX 75060, 972 - 871 -7930, Fax 972 -554 -7
Mike Foley
Regulatory Notice: BuyBoard contract pricing does not include bonding or insurance. Each entity must a
their individual projects to determine the need for bonding and insurance, including v
limitation such workers' compensation insurance as may be required by state or loca
or policy. If required, it is the responsibility of each entity to obtain such bonding and
insurance or confirmation of coverage, as applicable, from the vendor.
Also, each entity must assess their individual projects to determine whether the proje
subject to prevailing wage rate requirements under the federal Davis Bacon Act or ste
local law. If any such requirements apply, it is the responsibility of each entity to take
appropriate action to determine compliance by the vendor.
The Texas Professional Services Procurement Act, Chapter 2254 of the Texas Govern
Code ( "Act "), prohibits a governmental entity from using a competitive bid process th
initially considers price in the procurement of professional services covered under th
"Professional services" under the Act includes, but is not limited to, professional
engineering, architecture, accounting, landscape architecture, land surveying, and re
estate appraisal services. Additionally, the Texas Interlocal Cooperation Act provides
governmental entity may not use an interlocal contract with a purchasing cooperative
purchase engineering or architectural services (Texas Government Code, Section 791
(h)). BuyBoard@ contracts do not, and are not intended to, include professional servi(
that must be procured in accordance with the Act. Cooperative members are reminde
they must comply with the Act whenever a contract includes professional services as
component part, and may not procure engineering or architectural services through a
BuyBoard contract.
https: / /www.buyboard.com /Search /Index? SearchTenn= &Vendorld =3121 &DiscountProd... 10/19/2012
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------------ !!!!�
A Product of Hi -Vac"- Corporation
www.obrienmfg.com
toll -free phone: 800 - 638 -1901
7080
Culvert Cleaner /Trailer letter
► y u► vJei rrer-
Kooks Professional.
Performs Dike One.
This unit is specially designed for the professional
day -to -day culvert cleaner or sewer line cleaner.
Municipalities and pumper /cleaner contractors rely
on its power and versatility for cleaning culverts
and a wide range of pipes.
Standard unit color is Safety yellow or white -
customer choice. Can be custom painted to match
almost any color for an additional charge.
i
Standard Components
700 Gallon Polyethylene Tanks
Plate mounted with sump and side baffles
Crowned top & side stabilizers for added
strength
12" Manhole with strainer basket
"Swinger" Reel -190° Pivot
Makes line cleaning a simple job because it
allows for:
• Easy access to the manhole regardless
of how trailer is parked.
• Tethered hand operated reel control.
• Variable -speed control.
• Hydraulic driven
Engine
Std: Cummins 130hp diesel
Murphy safety gauges with auto - shutdown
Variable electronic throttle control
High - Impact Thermoplastic Sewer
Hose
Easy to keep clean (retains no bacteria -
causing residue).
Maintains stiffness and is abrasion resistant.
Triplex pump - 80 GPM @ 2000 psi
400'x I" hose and 20' contrasting color
leader hose reaches from manhole to manhole.
Tandem -Axle Trailer
Our Trailer Jetter is rated to carry a full tank of water to
the job at highway speeds.
• 6" channel frame
• A -frame hitch with storage
• 2 ball hitch (pintle opt.)
• (2) 7,000 lb. DOT -rated axles
• LT -245 x 75R16 tires
• Electric brakes
Other Standard Components
Two nozzles: penetrator & flusher
Toolbox— integrated enclosed tool & battery
storage
PVC tank drain valve with stainless steel strainer
Direct driven "live" hydraulic system
17- gallon fuel tank with cap- mounted gauge.
Air purge system
20' Leader hose contrasting color
Level wind guide
Two (2) aux 12V power supply outlets
2" PVC fill pipe
Options /Accesories Available:
Arrowboard Beacon light
Surge brakes
Cone Holder Only
Strobe light Cone Safety Red 18" tall
IntelACount®
S ide Panels Root cutters & saws
Pintle hitch
Wireless remote control reel
S pare tire w /mount 100' xtra hose on reel
Level wind guide w /counter
25' of hose with handgun & high pressure
nozzle
Recirculation system
25' Fill hose
Anti -freeze system
Tiger Tail Work Light