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Item 4BCITY OF rT MEMORANDUM November 28, 2012 TO: Shana Yelverton, City Manager FROM: Jim Blagg, Assistant City Manager /Director of Public Safety SUBJECT: Approve Plan for Public Sculpture Program 4B -1 Action Requested: City Council consideration of a plan for the Public Sculpture Program Background Information: As part of the Southlake 2030 Arts Master Plan, a recommendation was made to include art at city owned properties and facilities where appropriate. Since 2009, the City has successfully commissioned several public art projects: • DPS Headquarters • Roundabout Intersections • North Park Bas Relief • Family Park— Brian Stebbins Memorial Per the Arts Master Plan, it was also recommended to "organize a sculpture exhibition series at McPherson Park, including both temporary, loaned pieces and permanent artworks." The recommendation was given a Tier I project priority by the 2030 Committee, emphasizing development within 1 -3 years from plan adoption. The City entered into an agreement with art consultant John Kinkade for the design of a Public Sculpture Program for Southlake. McPherson Park was identified as the focal point of the Public Sculpture Program due to its proximity to the Southlake Hilton Hotel, accessibility to Town Square and future developments north of Division Street, and open park design. Along with making McPherson Park the center of the Public Sculpture Program, the plan also recommends including art pieces throughout Town Square, including Frank Edgar Cornish, IV Park and Family /Rustin Parks. This would create a walkable art exhibit that starts in McPherson Park but extends through Town Square into some of the City of Southlake Values. Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B -2 Shana Yelverton, City Manager City Council Meeting Date — December 4, 2012 Page 2 of 4 square's most vibrant retail and dining areas. The concept would also create synergy between several major destinations in Town Square, the Hilton Hotel and McPherson Park. The Southlake Arts Council considered the plan at their October 29, 2012 meeting. The Arts Council expressed concerns that future construction activity north of McPherson Park might affect art pieces selected for the park. Though the original plan called for starting the sculpture program in McPherson Park, the Arts Council recommended that the program start in Frank Edgar Cornish, IV Park with future phases extending west towards McPherson Park and south towards Town Hall. This phasing plan would allow more time to finalize proposed construction activities that might impact the park. The Public Sculpture Program proposes four (4) phases of development which will be implemented over the next several years. These phases are based on the Arts Council's recommendation to begin the sculpture program in Frank Edgar Cornish, IV Park as opposed to the consultant's recommendation to start in McPherson Park. Phase I of the Public Sculpture Program will be implemented in FY 2013 and includes the following: • Preparation of Call to Artists for two (2) on -loan art pieces • Selection of two (2) on -loan art pieces to be placed in Frank Edgar Cornish, IV Park • Construction of pedestal and infrastructure for on -loan art pieces • Selection of five (5) sites for permanent and on -loan art pieces throughout McPherson Park • Revisions to the Public Art Policy As noted above, the current Public Art Policy will need to be revised to include provisions for the Public Sculpture Program. Revisions to the policy will address issues regarding agreements for temporary and on -loan art, a stipend program ($2,500 proposed), a guarantee to purchase program and fees due to the City for purchased art City of Southlake Values. Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B -3 Shana Yelverton, City Manager City Council Meeting Date — December 4, 2012 Page 3 of 4 (20% fee). The revised Public Art Policy will be presented to the City Council at a later date. The estimated cost for Phase I implementation is $12,100, which does not include the cost of procuring art pieces. Phase II of the Public Sculpture Program will be implemented in FY 2014 and includes the following: • Design and construction of a courtyard and infrastructure for three (3) permanent and two (2) on- loan art pieces adjacent to the Hilton Hotel • Preparation of Call to Artists for three (3) permanent and two (2) on -loan art pieces • Selection of three (3) permanent and two (2) on -loan art pieces to be placed in the courtyard The estimated cost for Phase II implementation is $75,493, which does not include the cost of procuring art pieces. Phase III of the Public Sculpture Program will be implemented in FY 2015 and includes the following: • Design and construction of infrastructure for four (4) additional seating areas for on -loan art pieces in McPherson Park • Preparation of Call to Artists for four (4) on -loan art pieces • Selection of four (4) on -loan art pieces • Construction of entrance features (gateways) into McPherson Park The estimated cost for Phase III implementation is $120,934, which does not include the cost of procuring art pieces. Phase IV of the Public Sculpture Program will begin in FY 2016 and includes the following: • Selection of sites for permanent and on -loan art pieces along Federal Way and Grand Avenue leading into Family /Rustin Parks City of Southlake Values. Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B -4 Shana Yelverton, City Manager City Council Meeting Date — December 4, 2012 Page 4 of 4 • Construction of infrastructure for additional Town Square sites Estimated costs for Phase IV implementation have not been identified at this time. Additional phases may also be required in order to fully implement the Public Sculpture Program. Financial Considerations: Funding in the amount of $100,000 is included in the approved FY 2013 Public Art budget for Phase I of the Public Sculpture Program. Funding for additional phases of the program will be included in the corresponding fiscal year budgets as approved by the City Council. Strategic Link: The Public Sculpture Program is linked to the City's Strategy Map related to the focus area of Quality Development and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests and enhance resident quality of life & business sustainability through tourism. Citizen Input/ Board Review: Southlake Arts Council recommended approval of the Plan (5 -0) October 29, 2012 with a recommendation to start Phase I in Frank Edgar Cornish, IV Park. City Council consideration December 4, 2012 Legal Review: Not applicable Alternatives: Alternatives may include the following: • Approve plan as presented • Approve plan with input as desired • Decision not to approve plan Supporting Documents: • Vision and Goals Statement Staff Recommendation: City Council approval of the Public Sculpture Program City of Southlake Values. Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B -5 MEMORANDUM August 25, 2012 TO: Jim Blagg, Assistant City Manager FROM: John Kinkade SUBJECT: Vision and Goals for the City of Southlake Public Sculpture Program for McPherson Park After review of the Public Art Master Plan, meetings with Southlake community members and Southlake city staff, I have formulated my recommendations for the visions and goals for the development of a Public Sculpture Program for McPherson Park. I believe McPherson Park's proximity to the Hilton Hotel is one of the most vital elements to the success of a sculpture garden. The establishment of McPherson Park's Public Sculpture Program by capitalizing upon the strengths of Southlake Town Square. The City of Southlake and the developers, Cooper and Stebbins, have created Town Square's vibrant activity centers of retail, lodging and government services. The majority of the building complexes have now been completed and the open spaces have been defined. The public response has indicated where it likes to congregate and participate in community activities — the plaza by Brio's, the sidewalks surrounding the retail and entertainment areas and the large park in front of the Town Hall. The synergism has not spread to McPherson Park. McPherson Park sees high traffic during the 4 of July and beyond that, it attracts joggers and walking pedestrians, particularly from the Hilton Hotel. Although attractively landscaped and well maintained, there are no landmarks or attractions to draw people to McPherson Park. In addition, some of the land adjacent to the park has not been developed giving the park an incomplete appearance compared to the activity pockets before described. The sources to draw people to the park are from the retail areas and the hotel. A sculpture garden in McPherson Park would connect the park into the rest of Town Square. The parking provided across from McPherson Park on Federal Way is very desirable. The planned parking for Division Street indicates another location for an entrance to the park. The planned residential on State Street will also add to the use of the park. Goals: The ultimate goal of this vision is to connect McPherson Park to the energy of the Town Square surrounding it to make it a destination by enticing talented artists to place their work both permanently and on loan thereby creating a venue that draws visitors to Southlake, while at the same time providing enjoyment to the citizens of Southlake and enhancing the experience for the guests of the Hilton Hotel. To do this, the following more specific goals should be considered: 1. Create a phased capital improvement program that will enhance McPherson Park. 2. Gateways should be established thereby creating visual entries into the park. Placing main entrances to the park is perhaps the single most important step. There are three (3) gateway locations that have been identified. They are Federal Way, the Hilton Hotel and eventually Division Street after its completion and development. The street entrances should be designed to be so readily visible as to create a goal to walk to. The designs could be created via landscape or walls and columns that could incorporate pedestals for sculpture placements. They should be identified with signage and may be done with shape or color. These gateways must be strongly different from their surroundings. Maybe even repeating the pergola /arbor shapes from the hotel. The entrance from the hotel should be shaped and created as an outdoor room. This would be an extension of the hotel's patio and perhaps incorporate the design of the hotel pergola /arbors. This would be an ideal place to create more intimate settings and venues for smaller sculptures. 3. Develop a path system that connects McPherson Park to the rest of Town Square. In order to do this, visual destinations should be created along the paths that people will walk. These destinations could be the furthest points along a path that one can comfortably see. The City already has created a number of these destinations. Examples are the pavilion in Rustin Park, the fountain in front of the Hilton Hotel and the fountain in Frank Cornish Park. If a person can see an attractive destination, they will be more likely to walk to it by taking the shortest and safest path to get to it. A person will continue to do this as they explore their surroundings. Destinations such as these are necessary to take people along Federal Way from Frank Cornish Park to McPherson Park. These goals, as natural points of interest, should be every 200 to 300 feet. Trees have already been used to create avenues along the streets. This has been done along Federal Way. These avenues could be enhanced with benches and sculptures. 4. Create an acquisition program to add permanent sculpture placements in McPherson Park as a part of a sculpture on loan 4B -7 program. If artists believe that there is an opportunity to have a sculpture on loan purchased, then they will be much more likely to participate in a sculpture on loan program. 5. Create a sculpture program that is unique at this time to Southlake. After taking into consideration anticipated transition of the park as a result of the development to south and west as well as the present use of the park. 6. Create or enhance common land. The City has already created common land in the form of Frank Cornish Park and Rustin Park. McPherson Park has not been discovered. We need to create a plan and design where people find places where they can hang out or meet. I will recommend in the enhancement of the park the creation of four (4) intimate plazas equally distanced on the walk that goes around the lake. They should be enhanced as small public squares thereby making it more desirable to stop exercise or sit. The placement of a sculpture at each station will be the goal and make the space more inviting by making it less em pty. 7. The outdoor room for the entry from the hotel was mentioned earlier. This outdoor room may be defined by landscaping, columns, paths and /or pergolas. In creating the space attention must be given to a design that will allow multifunctional events to occur such as weddings and receptions. The foot print should allow for a tent to be set up. This is a prime location for an art on loan program to be initiated in that there are too many variables pending to do so in the park itself; and until the synergy is raised by tying the park to the rest of Town Square it is probably premature. 8. Finally, create all of the necessary designs, policies and forms to complete the above goals.