2012-11-06 CITY OF
SOUTHLA1(E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: November 6, 2012
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Brandon Bledsoe
(present at 5:40 p.m.), Deputy Mayor Pro Tem Pamela Muller and Councilmembers
Carolyn Morris, Martin Schelling, Jeff Wang (present at 5:52 p.m.) and Al Zito.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager /Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to City
Manager Alison Ortowski, Communication and Website Manager Pilar Schank, Director
of Community Services Chris Tribble, Deputy Director of Community Services Kari
Happold, Assistant to the Director of Community Services Candice Edmondson, City
Librarian Kerry McGeath, Director of Economic Development Greg Last, Director of
Human Resources Stacey Black, Director of Information Technology Dale Dean,
Director of Planning and Development Services Ken Baker, Planner I Lorrie Fletcher,
Police Chief Steve Mylett, Director of Public Works Bob Price, Deputy Director of
Gordon Mayer, Public Works Operations Manager Chuck Kendrick, Deputy City
Engineer Cheryl Taylor, City Attorney E. Allen Taylor and City Secretary Alicia
Richardson.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Terrell at 5:36 p.m.
2. INVOCATION
Mr. Chris Hatchett gave the invocation. Mayor Terrell led the pledge of allegiance.
3. LOCAL BUSINESS REPORT
Director of Economic Development Greg Last introduced Steve Zube with Deb &
Steve's Cafe. Mr. Zube provided a description of the services provided, hours of
operation, and location of business.
4. VULNERABLE ROAD USER/SAFE PASSAGE ORDINANCE
Director of Planning and Development Services Ken Baker advised that this item was
placed on the agenda to provide Council the opportunity to discuss and determine if the
City should proceed with a vulnerable road user /safe passage ordinance. The purpose
of the ordinance is to provide standards for safe passage for people that are defined as
either pedestrians, cyclists, highway workers or anyone operating farm equipment.
Staff is seeking direction from Council to (1) prepare an ordinance; (2) not proceed with
an ordinance; or (3) request further study prior to making a decision. Mr. Baker
informed Council staff's review of adopted vulnerable road user ordinances found the
following components:
1) Require cars and Tight trucks to allow a safe passing distance of three feet,
and require commercial vehicles to allow a distance of six feet to vulnerable
road occupants when allowed by road conditions;
2) Require vulnerable road users to remain as close to the side of the road as
possible;
3) Stipulates that vehicles yield the right -of -way to vulnerable road users in all
circumstances;
4) Prohibiting drivers to turn dangerously in front of a vulnerable road user —
known as a "right hook ";
5) Motor vehicle cannot intimidate or harass a vulnerable road user;
6) Fail to yield to a vulnerable road user when making a left turn; and
7) Violators —motor vehicle operator and vulnerable road user — subject to fine
up to $200
Mr. Baker commented the following Texas cities have a vulnerable road user ordinance:
• Denton • Plano
• Austin • Edinburg
• Helotes • El Paso
• Fort Worth • New Braunfels
• San Antonio • Beaumont
• Brownsville
Deputy Mayor Pro Tem Muller advised that she requested this item and she recognized
and thanked Mr. Baker for assembling the information.
Council discussed item and provided comments to staff. Mayor Terrell announced that
Council has an interest in looking at this item, which will need additional study and
research.
City Manager Shana Yelverton asked Council if the study should coincide with the 2030
plan. Mayor Terrell directed staff to include the study with the 2030 plan.
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 2 of 18
Mayor Pro Tem Bledsoe asked that staff invite bicycle organizations and clubs to the
2030 meetings when the study or bike route element is presented or discussed.
5. COMMUNITY RECREATION CENTER FLYOVER
Director of Community Services Chris Tribble provided Council with a 3D- animation
flyover of the proposed Community Recreation Center. The flyover will provide the
public with a view of the different elements of the site and building.
6. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL
BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE
REGULAR SESSION.
Mayor Terrell read the consent agenda items.
Council and staff discussed item 4D - consider approval of proposed Southlake
Program for the Involvement of Neighborhoods mission statement. City Manager
Shana Yelverton informed Council this item is the result of the joint meeting of Council
and SPIN in August. The Standing Committee was directed to bring forward a
recommendation for the mission statement. As a result of the joint meeting, staff
created a timeline and benchmarks for the Standing Committee to bring forward
recommendations on items as directed by Council.
Council member Wang removed item 4D from the consent agenda.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Terrell at 6:34
p.m.
2A. EXECUTIVE SESSION
Mayor Terrell announced that City Council would be going into Executive Session
pursuant to Texas Government Code, Section 551.071, consultation with the city
attorney, 551.074 deliberation regarding personnel, and Section 551.072, deliberation
regarding real property. City Council adjourned for Executive Session at 6:34 p.m.
Executive Session began at 6:53 p.m. and concluded at 7:45 p.m.
2B. RECONVENE
Mayor Terrell reconvened the meeting at 8:14 p.m. Same members present with the
exception of Council member Morris. Mayor Terrell asked if any action was necessary
from Executive Session.
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 3 of 18
Mayor Terrell moved to the consent agenda.
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Terrell read the Consent
Agenda items into the record.
4A. APPROVE MINUTES FROM THE OCTOBER 16, 2012 CITY COUNCIL
MEETING.
4B. APPROVE CHANGE ORDER NO. 4 TO THE CONTRACT WITH CIRCLE C
CONSTRUCTION FOR THE TW KING 30 -INCH WATER LINE TO INCLUDE
THE CAYLOR WHOLESALE METER MODIFICATION IN THE AMOUNT OF
$166,700.
At the request of Deputy Mayor Pro Tem Muller, Director of Public Works Bob Price
provided Council with an update during work session.
4C. APPROVE INTERLOCAL AGREEMENT WITH THE CITY OF KELLER FOR
CONSTRUCTION OF THE CAYLOR WHOLESALE METER MODIFICATION.
4D. REMOVED FROM CONSENT AGENDA
Council took separate action on item 4D - Consider approval of proposed Southlake
Program for the Involvement of Neighborhoods Mission Statement.
4E. APPROVE THE PURCHASE OF EQUIPMENT FOR COUNCIL CHAMBERS
FROM DIGITAL RESOURCES INC. IN THE AMOUNT OF $189,965.
4F. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH MLA
CONSULTING, L.L.C. FOR THE EIGHT -INCH WATER LINE CONNECTOR
FROM LAKE DRIVE/BURNEY LANE TO PALO DURO /LONESOME DOVE
AND THE ROADWAY AND UTILITY IMPROVEMENTS ON SHADY OAKS
DRIVE BETWEEN FOX GLENN AND WEST HIGHLAND STREET IN THE
AMOUNT OF $122,425.
4G. AWARD PURCHASE OF SANITARY SEWER TELEVISION CAMERA TO
GREEN EQUIPMENT COMPANY IN THE AMOUNT OF $68,614.
4H. AWARD PURCHASE OF VACUUM EXCAVATOR TO FREIGHTLINER OF
AUSTIN AND CLS EQUIPMENT COMPANY IN THE AMOUNT OF $346,346.
4J. APPROVE A CONTRACT WITH CROWLEY SPORTS OFFICIALS FOR
SPORTS OFFICIATING IN THE AMOUNT OF $130,000.
4K. APPROVE PERMIT TO ALLOW AN ART GALLERY RECEPTION DECEMBER
16, 2012 AND THE SISTER CITIES INTERNATIONAL YOUNG ARTIST ART
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 4 of 18
EXHIBIT DECEMBER 16, 2012 THROUGH JANUARY 25, 2013 IN
SOUTHLAKE TOWN HALL LOBBY.
4L. RESOLUTION NO. 12 -050, ADOPTING A LEGISLATIVE AGENDA FOR THE
83RD TEXAS LEGISLATIVE SESSION.
4M. APPROVE THE RENEWAL OF A CONTRACT WITH O'DONNELL'S
LANDSCAPE SERVICES, INC. FOR AN AMOUNT NOT TO EXCEED $350,000
FOR GROUPS 2, 3, 4, 6 AND 7 LANDSCAPE SERVICES, AND AS THE
ALTERNATE FOR GROUPS 1 AND 5 LANDSCAPE SERVICES.
4N. APPROVE THE RENEWAL OF A CONTRACT WITH SIGNATURE
CONTRACTING SERVICES FOR AN AMOUNT NOT TO EXCEED $15,000
FOR GROUP 5 LANDSCAPE SERVICES, AND AS THE ALTERNATE FOR
GROUP 4 LANDSCAPE SERVICES.
40. APPROVE THE RENEWAL OF A CONTRACT WITH DYNA -MIST IRRIGATION
COMPANY FOR AN AMOUNT NOT TO EXCEED $123,000 FOR GROUP 1
LANDSCAPE SERVICES, AND AS THE ALTERNATE FOR GROUPS 2, 3 AND
6 LANDSCAPE SERVICES.
4P. ORDINANCE NO. 480 -500B, (ZAl2 -081), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR MIRON GROVE OFFICE PARK ON PROPERTY
DESCRIBED AS LOT 4R, BLOCK 1, MIRON SUBDIVISION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT
300 MIRON DR., SOUTHLAKE, TEXAS. CURRENT ZONING: S -P -2
GENERALIZED SITE PLAN DISTRICT. REQUESTED ZONING: S -P -2
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD ON DECEMBER 4,
2012.)
4Q. RESOLUTION NO. 12 -048 (ZAl2 -078), SPECIFIC USE PERMIT TO ALLOW
OUTDOOR SALES OR SERVICE FOR A BANK OF AMERICA DRIVE THRU
ATM (AUTOMATED TELLER MACHINE) ON PROPERTY DESCRIBED AS
LOT 3, BLOCK 1, VILLAGE CENTER ADDITION, SOUTHLAKE, TARRANT
COUNTY, TEXAS; AND LOCATED AT 2110 EAST SOUTHLAKE
BOULEVARD, SOUTHLAKE, TEXAS. THE CURRENT ZONING IS C -3 -
GENERAL COMMERCIAL DISTRICT. SPIN #8.
A motion was made to approve the consent agenda.
Motion: Bledsoe
Second: Zito
Ayes: Bledsoe, Muller, Schelling, Terrell, Wang, Zito
Approved: 6 -0
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 5 of 18
Council member Morris was not present during the vote.
Council member Morris returned to the meeting at 8:15 p.m.
4D. CONSIDER APPROVAL OF PROPOSED SOUTHLAKE PROGRAM FOR THE
INVOLVEMENT OF NEIGHBORHOODS MISSION STATEMENT.
APPROVED
A motion was made to approve item 4D.
Motion: Bledsoe
Second: Zito
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
3. REPORTS
3A. MAYOR'S REPORT
Veterans Day Proclamation —
Mayor Terrell recognized all city employees and citizens who served in the Armed
Forces. Mayor Terrell presented a proclamation to Assistant City Manager Jim Blagg
proclaiming November 11 as Veterans Day in the City of Southlake.
Mayor Terrell announced the upcoming events.
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton announced that the City of Southlake was awarded the
Government Finance Officers Association Certificate of Achievement for Excellence and
Financial Reporting. The City of Southlake received the recognition for the City's
Comprehensive Financial Annual Report.
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Terrell read the Consent
Agenda items into the record.
Council took action on this item earlier in the meeting.
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Terrell opened the public forum and asked for anyone wishing to speak to come
forward.
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 6 of 18
Mr. Vic Awtry, 775 Lakewood, informed Council he has an audio tape of two airplanes
flying over the noise corridor and Town Square. Mr. Awtry said the noise level is so
loud that a normal conversation cannot be held outside. He commented that airplanes
are not staying within the noise corridor. Mr. Awtry asked Council to revisit with the
Dallas Fort Worth Airport to reach an agreement or understanding for flights taking off
from the airport.
There being no one else wishing to speak, Mayor Terrell closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ZAl2 -069, SITE PLAN FOR CARILLON AMENITY CENTER ON PROPERTY
DESCRIBED AS A PORTION OF TRACTS 2 AND 3A01, LARKIN H CHIVERS
SURVEY; ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS LOCATED AT 1700 AND 1800 NORTH CARROLL AVENUE,
SOUTHLAKE, TEXAS. CURRENT ZONING: ECZ — EMPLOYMENT CENTER
ZONING DISTRICT. SPIN #3.
APPROVED
Director of Planning and Development Services Ken Baker presented item and was
available to answer questions. Mr. Baker's presentation included applicant's request for
a covered pavilion, restrooms, pool equipment/storage area, lap pool and children's
pool; existing and future land use plan; zoning; aerial view; approved concept plan; site
plan; building elevations; landscape plan; tree preservation plan; and proposed
rendering of the site plan. The Planning and Zoning Commission, at their October 18,
2012 meeting, approved the request subject to site plan review summary No. 2, dated
September 26, 2012 and staff report dated September 28, 2012.
Applicant representative Jeff Kennemer, 2200 Ross Avenue, Dallas presented request
and responded to questions from Council.
A motion was made to approve ZAl2 -069, site plan for Carillon amenity center; subject
to site plan review No. 2, dated September 26, 2012 and staff report dated October 31,
2012.
Motion: Bledsoe
Second: Muller
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 7 of 18
6B. ORDINANCE NO. 1049 (CP12 -005), 2 READING, LAND USE PLAN
AMENDMENT FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY
RESIDENTIAL ON PROPERTY DESCRIBED AS JAMES L. CHIVERS,
SURVEY, TRACTS 2D01 AND 2D01A, ABSTRACT NO. 348, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 930 EAST DOVE
ROAD., SOUTHLAKE, TARRANT COUNTY, TEXAS CURRENT ZONING: SF-
1A- SINGLE FAMILY RESIDENTIAL ZONING DISTRICT. PROPOSED
ZONING: R -PUD — RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN #2.
APPROVED
Director of Planning and Development Services Ken Baker presented items 6B and 6C
and was available to answer questions. Mr. Baker's presentation included applicant's
request for a zoning change and development plan of a residential subdivision
consisting of twelve (12) residential lots and four (4) open space /common area Tots;
existing land use and future land use plans; current zoning; aerial view; development
plan /pedestrian access plan; tree conservation plan; and entry features.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to approve Ordinance No. 1049 (CP12 -005) subject to staff report
dated October 31, 2012.
Motion: Bledsoe
Second: Zito
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE ADOPTING THE CONSOLIDATED FUTURE LAND USE PLAN AS
AN ELEMENT OF THE SOUTHLAKE 2030 PLAN, THE CITY'S COMPREHENSIVE
PLAN UPDATE.
6C. ORDINANCE NO. 480-627 (ZAl2 -083), 2 READING, ZONING CHANGE AND
DEVELOPMENT PLAN FOR OAK BEND ON PROPERTY DESCRIBED AS
JAMES L. CHIVERS, SURVEY, TRACTS 2D01 AND 2D01 A, ABSTRACT NO.
348, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 930
EAST DOVE ROAD., SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT
ZONING: SF -1A- SINGLE FAMILY RESIDENTIAL ZONING DISTRICT.
PROPOSED ZONING: R -PUD — RESIDENTIAL PLANNED UNIT
DEVELOPMENT. SPIN #2.
APPROVED
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 8 of 18
This item was presented in conjunction with item 6B.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to approve Ordinance No. 480 -627 (ZAl2 -083), development plan
for Oak Bend; subject to plan review summary No. 1, dated October 31, 2012.
Motion: Bledsoe
Second: Zito
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS TRACTS 2D01
AND 2D01A, JAMES L. CHIVERS, SURVEY ABSTRACT NO. 348, SOUTHLAKE,
TARRANT COUNTY, TEXAS BEING APPROXIMATELY 10.01 ACRES AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "SF1A" SINGLE
FAMILY RESIDENTIAL DISTRICT TO "R -PUD" RESIDENTIAL PLANNED UNIT
DEVELOPMENT DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B ", SUBJECT TO
THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS
AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
6D. ORDINANCE NO. 480 -447A (PREVIOUSLY ADVERTISED AS ORDINANCE
NO. 480 -626), (ZAl2 -075), 2 READING, ZONING CHANGE AND SITE PLAN
FOR CLEARVIEW EYECARE AND LASER CENTER ON PROPERTY
DESCRIBED AS LOT B, BLOCK B, BRIARWOOD ESTATES, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 1980 EAST
STATE HIGHWAY 114, SOUTHLAKE, TARRANT COUNTY, TEXAS.
CURRENT ZONING: S -P -1- DETAILED SITE PLAN DISTRICT. PROPOSED
ZONING: S -P -1- DETAILED SITE PLAN DISTRICT. SPIN #4.
APPROVED
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 9 of 18
Council did not require a presentation for this item.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to approve Ordinance No. 480 -447A, previously advertised as
Ordinance No. 480 -626, (ZAl2 -075); subject to site plan review summary No. 3, dated
October 10, 2012.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
B, BLOCK B, BRIARWOOD ESTATES; AND BEING 1.523 ACRES, AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S -P -1" DETAILED
SITE PLAN DISTRICT WITH "C -2" LOCAL - RETAIL DISTRICT USES TO "S -P -1"
DETAILED SITE PLAN DISTRICT WITH "C -2" LOCAL - RETAIL DISTRICT USES, AS
DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B ", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
6E. ZAl2 -082, SITE PLAN FOR LOTS 3 & 4, BLOCK 1; CHAPEL HILL OFFICE
PARK ON PROPERTY DESCRIBED AS LOTS 3 & 4, BLOCK 1, CHAPEL HILL
OFFICE PARK ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS; AND
LOCATED AT 231 AND 241 EAST SOUTHLAKE BOULEVARD, SOUTHLAKE,
TEXAS. THE CURRENT ZONING IS S -P -2 GENERALIZED SITE PLAN
DISTRICT. SPIN #9.
APPROVED
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 10 of 18
Planner I Lorrie Fletcher presented item and was available to answer questions. Ms.
Fletcher's presentation included the existing and future land use plan; current zoning;
aerial view, site photos; approved concept plan; approved development conceptual
rendering; proposed site plan; tree survey; Lots 3 and 4 landscape plans; Lots 3 and 4
elevations; and proposed renderings for Lots 3 and 4. The Planning and Zoning
Commission, at their October 18, 2012 meeting, approved request subject to review
summary No. 3, dated October 11, 2012; staff report dated October 11, 2012; noting the
color palette and the architecture of the new buildings would be substantially similar to
the existing buildings in the development.
Council did not require a presentation from the applicant.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to approve ZAl2 -082, site plan for Lots 3 and 4, Block 1 of the
Chapel Hill Office Park; subject to staff report dated October 31, 2012; site plan review
summary No. 4, dated October 29, 2012; and noting the applicant's color palette and
architecture of the new buildings will be substantially similar to the existing buildings in
the development.
Motion: Bledsoe
Second: Muller
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
6F. ZAl2 -086, SITE PLAN FOR BICYCLES INC. ON PROPERTY DESCRIBED AS
LOT 5, BLOCK 1, SOUTHLAKE CROSSING PHASE II, SOUTHLAKE,
TARRANT COUNTY, TEXAS; AND LOCATED AT 2105 WEST SOUTHLAKE
BOULEVARD, SUITE 225, SOUTHLAKE, TEXAS. THE CURRENT ZONING IS
C -3 - GENERAL COMMERCIAL DISTRICT. SPIN #10. PUBLIC HEARING
APPROVED
Planner I Lorrie Fletcher presented items 6F and 6G and was available to answer
questions. Ms. Fletcher's presentation included the existing and future land use plan;
current zoning; aerial photo; existing structure photos; proposed site plan; requested
sign variances —logo height and maximum sign area; and proposed attached sign. The
Planning and Zoning Commission, at their October 18, 2012 meeting, approved the
request subject to site plan review summary No. 1, dated September 24, 2012 and staff
report dated October 11, 2012.
Applicant representative David Dowling presented request and was available to answer
questions from Council.
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 11 of 18
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one else wishing to speak, Mayor Terrell closed
the public hearing.
A motion was made to approve ZAl2 -086, site plan for Bicycles Inc., located at 2105
West Southlake Boulevard, Suite 225, subject to site plan review summary No. 1, dated
September 29, 2012 and noting the building materials in the revisions will match the
existing building.
Motion: Bledsoe
Second: Zito
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
6G. SV12 -021, SIGN VARIANCE TO ORDINANCE NO. 704, AS AMENDED, FOR
BICYCLES INC. LOCATED AT 2105 WEST SOUTHLAKE BOULEVARD,
SUITE 225, SOUTHLAKE, TEXAS.
APPROVED
This item was presented in conjunction with item 6F.
Mayor Terrell commented this item is not a public hearing, but recognized the public
comment card submitted by Mr. Rick Sutton. Although Mr. Sutton did not wish to speak,
he indicated his support for the request. Mr. Sutton resides at 1110 Squires Lane,
Aubrey, Texas.
A motion was made to approve SV12 -021, sign variance to Ordinance No. 704, as
amended, for Bicycles Inc.; noting the logo height variance at 48 inches and the
maximum sign area at 68.5 square feet.
Motion: Bledsoe
Second: Zito
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480 -578A (ZAl2 -085), 1 READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR RIDGEVIEW AT SOUTHLAKE ON
PROPERTY DESCRIBED AS TRACTS 2A, 2A1, 2A5C, AND 2A6, W.R.
EAVES SURVEY, ABSTRACT NO. 500 AND TRACTS 1 AND 1C, THOMAS J.
THOMPSON SURVEY, ABSTRACT NO. 1502 AND BEING LOCATED AT 505,
507, 511, 515, AND 519 DAVIS BOULEVARD, SOUTHLAKE, TARRANT
COUNTY, TEXAS. THE CURRENT ZONING IS "TZD" TRANSITION ZONING
DISTRICT. THE PROPOSED ZONING IS "TZD" TRANSITION ZONING
DISTRICT. SPIN #10.
REGULAR CITY COUNCIL MEETING MINUTES. November 6, 2012
Page 12 of 18
APPROVED
Director of Planning and Development Services Ken Baker presented items 6B and 6C
and was available to answer questions. Mr. Baker's presentation included the
applicant's request for a zoning change and development plan to remove the three (3)
general office buildings and addition of seven (7) single - family Tots for a total of thirty -
one (31) residential lots; the future and current land use plan; current zoning; approved
development plan; proposed development/pedestrian plan; and aerial view.
Applicant representatives Tom Matthews and Curtis Young presented request and were
available to answer questions from Council.
Council discussed the request and provided the following comments: two -door garages
facing the street; density of development; requested examples of the types of signage
(street signs, street identification signs, and mailboxes) and lighting (street lighting) in
the neighborhood; and enhancements to the entrance wall.
Mr. Matthews requested that Council consider eliminating the requirement of the
detention pond if his engineer shows the pond is not needed in the development.
Mayor Terrell recommended applicant utilize savings from detention pond into
enhancing the southern entrance wall.
Mayor Terrell commented this item is not a public hearing, but recognized the public
comment card submitted by Ms. Suzanne Maisto, 1909 Big Bend Cove. Ms. Maisto
informed Council she is the Homeowner Association President of Southlake Woods,
which is located east of the proposed development. She spoke in support of the
request.
A motion was made to approve Ordinance No. 480 -578A (ZAl2 -085), zoning change
and development plan for Ridgeview at Southlake, with the following stipulations:
subject to development plan review summary No. 2, dated October 12, 2012; staff
report dated October 31, 2012; and noting that applicant will include restriction to limit
front - facing garage doors to a total of five; the front - facing garages will have column
spacing in between them and there will be no two front facing garages side -by -side; the
garage doors will be constructed of cedar type materials; recommendations of the
Planning and Zoning Commission; applicant to bring forward a plan for the streetscape
(signage and mailbox plan); and applicant will investigate removing the northern
detention pond and adding amenity and entry features to the southern entrance of the
subdivision.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Schelling, Terrell, Wang, Zito
Nays: Muller
Approved: 6 -1
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 13 of 18
Mayor Terrell recessed the meeting at 9:41 p.m.
Mayor Terrell reconvened the meeting at 9:52 p.m. with the same members present.
7B. ORDINANCE NO. 480-440B, (ZAl2 -089), 1 READING, ZONING CHANGE
AND SITE PLAN FOR PECAN CREEK ON PROPERTY DESCRIBED AS LOT
1, BLOCK 1, PECAN CREEK, SOUTHLAKE, TARRANT COUNTY, TEXAS;
AND LOCATED AT 711 EAST SOUTHLAKE BOULEVARD, SOUTHLAKE,
TEXAS. THE CURRENT ZONING IS S -P -1 - DETAILED SITE PLAN DISTRICT.
THE PROPOSED ZONING IS S -P -1 - DETAILED SITE PLAN DISTRICT. SPIN
#9.
APPROVED
Planner I Lorrie Fletcher presented item and was available to answer questions. Ms.
Fletcher's presentation included the future and existing land use plan; current zoning;
aerial view; site plan; existing photos of building; proposed renderings; landscape
mitigation plan; and overall landscape plan.
Applicant representative Tom Matthews presented request and was available to answer
questions from Council.
Council discussed item and provided comments to applicant regarding the drive through
service window.
A motion was made to approve Ordinance No. 480 -440B (ZAl2 -089), zoning change
and site plan for Pecan Creek; subject to the following stipulations: site plan review
summary No. 2, dated October 11, 2012; restricting the drive through portion of the
facility to pharmaceutical uses; and to allow baseline C -2 uses.
Motion: Bledsoe
Second: Zito
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
Mayor Terrell moved to item 9A.
9A. SV12 -015, SIGN VARIANCE TO ORDINANCE NO. 704, AS AMENDED, FOR
MAGIC TEXACO LOCATED AT 110 WEST SOUTHLAKE BOULEVARD,
SOUTHLAKE, TEXAS.
TABLED
Planner I Lorrie Fletcher presented item and was available to answer questions. Ms.
Fletcher reviewed the applicant's proposed variance requests to the City's sign
ordinance.
• maximum total height for a gas pricing monument sign
o proposing 16 feet versus 6'/2 feet
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 14 of 18
• maximum total sign face height for a gas pricing monument sign
o proposing 5 feet versus 4 feet
• maximum sign structure height for a gas pricing monument sign
o proposing 10 feet versus 5 feet
• maximum sign structure area for a gas pricing monument sign
o proposing 120 square feet versus 70 square feet
• minimum setback for gas pricing monument sign
o proposing two feet from the property line adjacent to FM 1709 versus 15
feet from any property line
Applicant representative Lynn Bural, 5104 Chelsea, Colleyville presented request and
was available to answer questions from Council. He advised Council that applicant is
requesting to maintain the same height of the previous sign.
Council agreed that either the applicant or owner should be present to discuss the
requested variances with Council.
Mr. Bural informed Council they can table the item to the next regular Council meeting.
A motion was made to table SV12 -015, sign variance to Ordinance No. 704, as
amended for Magic Texaco to the next Council meeting.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
8. RESOLUTIONS:
8A. CONSIDER RESOLUTION NO. 12 -051, APPOINTING MEMBERS TO THE
LIBRARY BOARD, SENIOR ADVISORY COMMISSION, SOUTHLAKE ARTS
COUNCIL, SOUTHLAKE BUSINESS COUNCIL, AND SOUTHLAKE
PROGRAM FOR THE INVOLVEMENT OF NEIGHBORHOODS (SPIN)
STANDING COMMITTEE.
APPROVED
A motion was made to approve Resolution No. 12 -051, appointing the following
members:
Library Board
Lori Burr Place 1 October 2014
Cheri Ross Place 2 October 2014
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 15 of 18
Brenda Flores Place 3 October 2014
Senior Advisory Commission
Jean Boland Place 1 October 2014
Louis Braun Place 2 October 2014
Charles Boyd Place 3 October 2014
Nancy Sporn Place 5 October 2014
Richard McCauley Place 6 October 2014
Beverly Blake Place 9, Alternate October 2014
Southlake Arts Council
Merlene Ingraham Place 2 October 2014
Terri Messing Place 4 October 2014
Miriam Murray Place 6 October 2014
Southlake Business Council
Tim Moorehead Retail /Franchise October 2014
Mack Zimmerman Professional Services October 2014
Frank Bliss Commercial Developer October 2014
Santhosh Gandhari Technology /Hi -Tech October 2014
Chris Schrobilgen Marketing /Public Relations October 2014
Steve Barry Corporate /National October 2014
J.C. Johnson Realtor /Residential Developer October 2014
Matt Schirle General Business October 2014
(Council changed seat from Restaurant/Local)
John Tatum General Business October 2014
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 16 of 18
Southlake Program for the Involvement of Neighborhoods (SPIN) Standing
Committee
David Alexander SPIN #2 October 2014
Lou Hillman SPIN #4 October 2014
Mike Terry SPIN #6 October 2014
Matt Schirle SPIN #8 October 2014
Ron Evans SPIN #10 October 2014
David Baltimore Senior Representative October 2014
Michelle Terry Youth Representative October 2014
Paul Venesky Alternate, SPIN #7 October 2014
Milton Blake Alternate, Senior October 2014
Motion: Bledsoe
Second: Morris
Approved: 7 -0, for all appointments with the exception of SPIN Standing Committee
6 -0 -1, Council member Wang abstained from voting on the SPIN Standing
Committee appointments.
Council member Wang commented that his abstention is due to his disagreement with
the current configuration of the SPIN Standing Committee.
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV12 -015, SIGN VARIANCE TO ORDINANCE NO. 704, AS AMENDED, FOR
MAGIC TEXACO LOCATED AT 110 WEST SOUTHLAKE BOULEVARD,
SOUTHLAKE, TEXAS.
TABLED
Council discussed this item earlier in the meeting.
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA)
11. MEETING ADJOURNED.
Mayor Terrell adjourned the meeting at 10:40 p.m.
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 17 of 18
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
, aj a
John Terrell
Mayor
ATTEST:
,1 , „111,1,,,,,,
1.04( •�`'
Alicia Richardson, TRIM \
City Secretary
* **
,
7p .11111111/ .
REGULAR CITY COUNCIL MEETING MINUTES, November 6, 2012
Page 18 of 18