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2012-09-10 CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: September 10, 2012 LOCATION: Southlake Town Hall — City Council Chambers 1400 Main Street Southlake, Texas TIME: 6:30 p.m. Parks and Recreation Board Members present: Chairman John Slocum, Vice Chairman Tina Wasserman, Secretary Sherry Berman and Board Members Elaine Cox, Gregg Formella, and Lori Palmer Parks and Recreation Board Members absent: Chad Patton Staff present: Director of Community Services Chris Tribble, Deputy Director Kari Happold, Assistant to the Director Candice Edmondson, Events and Marketing Coordinator, Construction Manager Peter Kao, Recreation Superintendent Steve Moore, Recreation Supervisor Ryan McGrail, Recreation Coordinators Gabe Cruz, Amy Bennett and Junior Camacho Agenda Item No. 1. Cali to order. Chairman Slocum called the meeting of the Parks and Recreation Board to order at 6:50 p.m. Agenda Item No. 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held August 22, 2012 — Corrections were made to the minutes as presented. B. Absence of Parks and Recreation Board members — There were no absences for consideration at this meeting. A copy of the attendance log was distributed in the meeting packets. A motion was made to approve the consent agenda as presented with corrections to August 22, 2012 minutes as noted. Motion: Cox Second: Wasserman Ayes: Berman, Cox, Formella, Palmer, Slocum and Wasserman Nays: None Abstain: None Vote: 6 -0 Motion Carried. City of Southlake Values: Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork Minutes of the September 10, 2012 Parks Board Meeting Page 2 of 3 Agenda Item No. 3. Public Forum. No one was present during Public Forum to address the Parks Board at this meeting. Agenda Item No. 4. Consider: 4. Recommendation on professional services agreement with Dean Construction as the Construction Manager At Risk for Bicentennial Park Phase II project — Director Tribble presented the agreement and reviewed the evaluation process to select the proposed Construction Manager At Risk contractor for the Bicentennial Park project. Dean Construction was recommended as the CMAR contractor based on proven track record and previous experience on City projects. The Board discussed this item. A motion was made to recommend Dean Construction as the Construction Manager At Risk for the Bicentennial Park project. Motion: Palmer Second: Cox Ayes: Berman, Cox, Formella, Palmer, Slocum and Wasserman Nays: None Abstain: None Vote: 6 -0 Motion Carried. Agenda Item 5. Discussion: A. Parks and Recreation Report — Recreation Superintendent Steve Moore presented the statistical participation reports and gave a Powerpoint presentation. Recreation staff members present at the meeting were introduced and a brief description of their individual positions was provided to the Board. B. Construction Management Report — The Construction Management Report was included in the meeting packet. Construction Manager Peter Kao and Director Tribble responded to questions from the Board. B. Southlake 2030 Plan Components Update — The Mobility Plan committee, which Sherry Berman and Lori Palmer are members of, will meet September 11, 2012 C. Miracle Field Update — Chair Slocum updated the Board on developments with the Miracle League. Agenda Item 6. Adjournment: A motion was made to adjourn the meeting at 8:41 p.m. Motion: Cox Second: Wasserman City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the September 10, 2012 Parks Board Meeting Page 3 of 3 Ayes: Berman, Cox, Formella, Palmer, Slocum and Wasserman Nays: None Abstain: None Vote: 6 -0 Motion Carried. John o' um Chair, Parks & Recreation Board A Chris Tribble Director, Community Services Dept. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork