Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Item 4M
CITY OF SOUTHLAKE MEMORANDUM October 31, 2012 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services 4M -1 SUBJECT: Approve the renewal of a contract with O'Donnell's Landscape Services, Inc. for an amount not to exceed $350,000 for Groups 2, 3, 4, 6 and 7 landscape services, and as the alternate for Groups 1 and 5 landscape services. Action Requested: Approve the renewal of a contract with O'Donnell's Landscape Services, Inc. for an amount not to exceed $350,000 for Groups 2, 3, 4, 6 and 7 landscape services, and as the alternate for Groups 1 and 5 landscape services. Background Information: In March 2011, a contract was awarded to O'Donnell's Landscape Services, Inc. for the term of April 7, 2011 through December 31, 2011 with the provision that the contract was eligible to be renewed up to four (4), one (1) year annual renewals beginning on January 1, 2012. The City opted to renew the contract in January 2012 for one year, which is due to expire December 31, 2012. O'Donnell's Landscape Services, Inc. has confirmed their price will remain the same as the previous contract amount; no price increase is requested. Groups 2, 3, 4, 6 and 7 landscape services include landscape maintenance of City parks, medians, right -of- ways, and roundabouts, including trash pick -up, mowing, edging, trimming, fertilization, seasonal color, bed mulch, clean -up, irrigation, tree, turf, shrub, groundcover, etc. Areas contained within these groups include Southlake Sports Complex, DPS West, Kimball medians, Bicentennial Park, North Park, Royal & Annie Smith Park, Senior Center, Koalaty Park, Chesapeake Park, Bob Jones Nature Center & Preserve trails, lift stations, pump stations, roundabouts, and medians including the FM 1709 medians. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4M -2 Shana Yelverton, City Manager City Council Meeting Date — November 6, 2012 Page 2 of 3 The original contract approved in March 2011 was evaluated by a committee consisting of four staff members that reviewed all submitted bids and scored them based on the overall cost, ability to perform, equipment listings, required licenses, references, and past performance. There were seven bidders for Group 2, six bidders for Group 3, seven bidders for Group 4, eight bidders for Group 6, and five bidders for Group 7, of which O'Donnell's Landscape Services scored the highest. Based on previous performance, satisfaction with services, and price, staff recommends the renewal of the contract with O'Donnell's Landscape Services, Inc. through December 31, 2013. Financial Considerations: $616,800 is allocated in the FY 2013 General Fund Operating Budget for contract landscape services. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Improve Performance of Delivery and Operational Processes, and Invest to Provide and Maintain High Quality Public Assets. Citizen Input/ Board Review: N/A Legal Review: The agreement was previously reviewed by the City Attorney. Alternatives: Alternatives may include the following: • City Council approve contract renewal as presented • City Council approve contract renewal with input as desired • City Council decision not to approve contract renewal Supporting Documents: Supporting documents include the following: • Contract City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4M -3 Shana Yelverton, City Manager City Council Meeting Date — November 6, 2012 Page 3 of 3 Staff Recommendation: Approve the renewal of a contract with O'Donnell's Landscape Services, Inc. for an amount not to exceed $350,000 for Groups 2, 3, 4, 6 and 7 landscape services, and as the alternate for Groups 1 and 5 landscape services. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork October 17, 2012 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: Option to Extend Notification for RFB 110IB540MRI 10004 Landscape Services for City of Southlake Dear Mr. O'Donnell, 4M -4 The City of Southlake is providing notification they intend to extend the contract, pending City Council approval, resulting from your RFBI10IB540MR110004 Landscape Services for City of Southlake, copy included for Fiscal Year 2013. This extension shall become effective January 1, 2013 and after City Council approval (CC Award date ) and shall continue in full force based on the terms and conditions of the initial award. Additionally as a condition of contract renewal a price adjustment may be requested by the vendor and considered by the City. In support of a price adjustment, vendor may submit documentation as to the need of the price adjustment. Requests for price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. You have indicated your company would not be requesting an increase at this renewal and as such, all pricing, terms and conditions of the original contract shall remain in effect. The terms and conditions proposed and accepted in this renewal agreement are as follows Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal, and is eligible for up to two (2) more one (1) year annual renewals. City Contact: MIKE REASONER 817 - 748 -8603 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or via email accountspaayable &ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka Purchasing Manager, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka&ci.southlake.tx.us Phone: 817-748-8312 Fax: 817-748-8048 Contract and Award Accepted: Signed: Date: Mayor John Terrell City of Southlake Attest: Alicia Richardson, TRMC City Secretary Approved as to Form and Legality: City Attorney 1400 Main Street, Suite 440 Southlake, Texas 76092 4M -5 �; SLAKE RE: Contract Renewal Scott ODonnell <scottod @teamols.com> Wed, Oct 24, 2012 at 8:19 AM Reply -To: scottod @teamols.com To: Michael Reasoner <mreasoner @ci.southlake.tx.us> Cc: Timothy Slifka <tslifka @ci.southlake.tx.us> Mr. Reasoner, Please accept this email as my notice that I do intend on renewing the contract for next year and that I do not anticipate an increase. Please feel free to contact me if you have any questions. Thank you, Scott E. O'Donnell Owner www.teamols.com O - 817.562.4498 O - 972.424.3723 F - 817.562.4981 - -- Original Message- - From: Michael Reasoner [mailto :mreasoner @ci.southlake.tx.us] Sent: Sunday, October 07, 2012 9:03 PM To: Scott ODonnell Subject: Contract Renewal Dear Mr. O'Donnell, I'm working on the renewals for your contract next year, and I need to know if you intend on renewing and do you anticipate an increase. Please let me know. Thank You Mike Reasoner ORIGINAL DOCUMENT CITY OF SOUTHLAKE ��KECoundI Action:@ N Ord. /Res. No. 19 Date Approved 1 � ( C- 1a o 1( October 19, 2011 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: Option to Extend Notification for RFB1101B540MR110004 Landscape Services for City of Southlake Dear Mr. O'Donnell, The City of Southlake is providing notification they intend to extend the contract, pending City Council approval, resulting from your RFBI 101B540MR110004 Landscape Services for City of Southlake, copy included for Fiscal Year 2012. This extension shall become effective January 1, 2012 and after City Council approval (CC Award date l a-U-11 ) and shall continue in full force based on the terms and conditions of the initial award. Additionally as a condition of contract renewal a price adjustment may be requested by the vendor and considered by the City. In support of a price adjustment, vendor may submit documentation as to the need of the price adjustment. Requests for price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. You indicated in your original submitted bid document your company would not be requesting an increase at this first renewal and as such, all pricing, terms and conditions of the original contract shall remain in effect. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal City Contact: MIKE REASONER 817 - 748 -8603 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Si rely, Tim Slifka Purchasing Manager, PB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka(a,ci. southlake. tx.us Phone / Fax: 817.748.8312 / 817.748.8048 (V P W )AII Renewal Appro d John Terrell Mayor, City of Sc�6ff&k '`. ` -licia Richardson, Date 00— 1400 Main Street, Suite 440 Southlake, Tex ;4s$ecretary 4M -7 Finance Department O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Re: Correction to RFB 1101B540MR110004 Landscape Services for City of Southlake Dear Mr. O'Donnell, This letter is to document the correction of Request for Bid document number RFBI IOIB540MR110004 Landscape Services for City of Southlake. During the contract renewal process it was discovered the incorrect document number was used during the initial award process. This error has been corrected internally and the correct RFB number is reflected on the renewal documents. If you have any questions, please call. Sincerely, Tim Slifka Purchasing Manager, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 817 - 748 -8312 tslifka@ci.southlake.tx.us 1400 Main Street Suite 440, Southlake, TX 76092, (817) 748 -8345 ORIGINAL DOCUR5 CITY OF SOUT Council Action: Y /© Ord. /Res, -. Date Approved November 14, 2011 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: RFBIOl IB54ODKI00027 Provide Landscape Services for City of Southlake Dear Mr. O'Donnell: The City of Southlake's request for bid number RFB 1011B54ODKI00027 Provide Landscape Services for City of Southlake contract requests the following: Add Right of Way (ROW) services for the following locations; a. Lilac Lane ROW located at 150 - 240 East Lilac Lane, fifty dollars ($50.00) per occurrence. b. Primrose Lane ROW located at 1000 - 1100 East Primrose Lane, sixty two dollars ($62.00) per occurrence. 2. No other changes are requested. &0,�Lc-,) 11 ok AM Sharen Jack on Director of Finance, City of Southlake BY SIGNING THE AMENDMENT, VENDOR IS ACKNOWLEDGING AND AGREEING TO THE ADDITIONS MADE TO THE TERMS AND CONDITIONS AS STATED IN THE EXISTING CONTRACT. VENDOR MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT BY SIGNING BOTH COPIES AND RETURNING ONE SIGNED ORIGINAL AMENDMENT TO THE ADDRESS BELOW. City of Southlake Finance department 1400 Main Street, Suite 440 Southlake, Texas 76092 Attn: Tim Slifka, CPPB SIGNED: PRINTED NAME: TITLE: COMPANY NAME: C��.S , 'Lmc- DATED: k �` t 1 k 1 4M -9 Thank you for your immediate attention to this amendment for this contract. Please call 817 - 748 -8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka@ci.southlake.tx.us Phone /Fax: 817 - 748 -8312 /817- 748 -8048 4M -10 SO UTH LAK E ORIGINAL DOCUMENT March 21, 2011 CITY OF SOUTHLAKE O'Donnell's Landscape Svcs. Inc. Council Action: N Ord. /Res. No. Date Approved ��('h ,� /,�Oj / —�_ PO Box 96072 Southlake, Texas 76092 ATTN: Mr. Scott O'Donnell Subject: RFB1011B540DK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOLITHLAKE Dear Mr. Bell: The City of Southlake is pleased to inform you that O'Donnell's Landscape Svcs. Inc. of Southlake, Texas is one of three (3) vendors being awarded "RFB1011B540DK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE" The award and this agreement are based on your bid to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on MARCH 29, 2011. The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded Groups 2, 3, 4, 6 and 7 as Primary award and Groups 1 and 5 as an Alternate award. Payment Terms: Net 30 days (Unless otherwise noted - such as pre- and /or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick -up. Term of Contract: The term of awarded contract is as follows: Effective start date is April 7, 2011 through December 31, 2011 and is eligible for up to four (4) one (1) year annual renewals beginning on January 1, 2012. City Contact: DAVE KIELICH 817 - 748 -8107 or TRAVIS EDWARDS 817 - 748 -8034 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions Sincerely, Tim Slifka Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka(d southlake.tx. us Phone / Fax: 817.748.8312 / 817.748.8048 Contract a Accepted: Signed: - IV DATE: ✓!W I'1, 2w Mayor John Terrell 1400 Main Street, Suite 440 Southlake, Texas 76092 4M -11 RECENM Appendix B — Bid Document T =t"n 7 �, ?M _ Snbatittal Checklist: (To determine validity of rt'f+ef�TRiti'y( " Appendix B (pages _14_ threq¢ _43, must be included in the bid submitW. r s...�ndix C tome 43 Coafbct of Interest Form must be included in the bid sabwittaL a rJ� Qm ❑ Newspaper Advertisement Q City E -mail Notification r„t.i rau to City I learned of this Request for Bids by the following means: 4M -12 RRMOVKD FROM PRICWG 8GMDUUL Item # 34 is be ng removed flnm initial bad. A contract ammdma t ahail be created to add this locgfm to awarded vendors coatiact, Per typo of mowing eeivum recgumd, on area has cm Wlded rgnstcuctian aervuxa. 34. BICENTENNIAL PARK ADDITIONAL /EXPANSION AREA 32 38 Services Per S of Services $ 38 Services Pa gM of Servicu $ $ NO _. C I 1 1 II 1 IN THE SUBMISSION OF HIS BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM. BIDDER SHALL ACKNOWLEDGE THIS ADDENDUM BY SIGNING AND RETURNING ONE COPY OF THIS NOTICE WITH THEIR BID. 2.1'tA k zb., COI RANY NAME: � Dos 11.1E L L S - sc t 5L tLV � t V�. "M afSoa MW • R M= DepptDllrat • 74WM irS t Sab 40 • SagMa Taw 87LMUM An EWN&i=*a Ad= Walrtlon .4M -13 IN THE SUBMISSION OF HIS BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM. BIDDER SHALL ACKNOWLEDGE THIS ADDENDUM BY SIGNING AND RETURNING ONE COPY OF THIS NOTICE WITH 7I1EIlt BID. SIGNED: `�� DATED. Z y 2a sa ti� COMPANY NAME CayaFSAW a: • rmm=DqmoW IN 14MA&E 09 Smb440 • sautldlik r eaasIM 81'72 i 4M -14 Appendix B — Bid Document (u.dmed) L REQUIRED BID INF RMATTON_ IN ORDER FOR A BID TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, BIDDER MUST SUBMIT ALL OF THE FOLLOWING INFORAL4TION: 1. Proposed Products and/or Services A. Product or Service Description Bidders should utilize this section to describe the technical aspects, capabilities, features and options of the service or product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware pgIg utions Bidders should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed C. ' SafetyData Sheets (MSDS1 If applicable, the successful Bidder shall provide the City with applicable MSDS documentation as required by applicable laws and regulations. D. Guarantees and W 'es: Each Bidder shall submit a complete copy of any warranties or guarantees provided by the ma or Bidder with the Bid submitted E. P_roiect Schedule/Delivet�Date Bidder nwst provide a project schedule noting all projected completion dates for segments of the Project, from start-up to completion, and all delivery dates for goods covered by the RFB. The Bid Document must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pricing Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule of Pricing Bidder shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: City of Soxodake - RFB1101B540hM19M - Page 15 of 44 4M -15 I . . PW 2. FANULY PARK map 1 48 Mowing Services Per Scope of Services $ LAb $ 2. SaX4 48 Landscape Services Per Scope of Services $ 7- 0- $ "1lo O — 3. CENTRAL PARK 1 48 Mowing Services Per Scope of Services $ WA $ - L, 48 Landscape Services Per Scope of Services $ 30' $ 1, L1'A O 4. 1709 RIGHT OF WAY FROM CARROLL AVE TO 1600 E. FM 1709 Map 2 48 Mowinq Services Per Scope of Services $ L05 _ $ 48 Landscape Services Per Scope of Services $ k 5- $ 1 L o S. SUAEWr PARK Map 3 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scm of Services $ `Z. n r $ 6. FRANK CORNISH PARK Map 4 48 Ian a Services Per ScW of Services $ 7 - 0- $ R6 0 7. MC PHERSON PARK map 5 48 Mowing Services Per Scope of Services $ ms`s $ 3 20 + 48 Landscape Services Per Scope of Services $ $ 9 ip0 8. DPS HEADQUARTERS Map 6 48 Mowing Services Per Scope of Services $ 55- $ lo4d 48 1 LmdseVe Services Per Scope of Services $ 10 _ $ `l loo MY of Soaddake - RFB1101B540MR110N4 - Page 16 of 44 4M -16 P" 9 TOWN HALL Map 7 10. 48 Landscape Services Per Scope of Services TREE WELLS ON ANY NAMED STREET Wr H N TOWNSQUARE $ 3C) — map 8 $ 1 `♦yO 48 Landscape Services Per Scope of Services $ SD $ Z moo 11. 48 48 CARROLL AVENUE RIGHT OF WAY AND MEDIANS FROM SH 114 TO FM 1709 Mowing Services Per Scope of Services Landscape Services Per Scope of Services Map 9 $ 33 $ t 5 $ 5$y $ 11© w TOTAL GROUP 1 $ 35�oyO ba City ofSoud*ke - RFB1101B540MR11M04 - Page 17 of 44 4M -17 a& of,%&* rke - RFB1181B540R IOM - Page 18 of 44 12. SOUTMLAKE SPORTS COMPLEX Map 10 48 Mowing Services Per Scope of Services $ - 1% - $ to oea 48 Landscape Services Per Scope of Services $ XO _ $ 13. DPS WEST map 11 48 Mowin g Services Per Scope of Services $60 - $ 2 , a8o 48 Landscape Services Per Scope of Services $ 2 - 0- $ 14. S. IMKBALL MEDIANS Map 12 48 Mowing Services Per Scope of Services $ - 63 - $ k e % % 48 Landscape Services Per Sco of Services $ k'O + $ + 15. BICENTENNIAL PARK Map 13 48 Mowing Services Per Scope of Services $ Zo $ 3,%40 , %4 0 48 Services Per Sc of Services $ -LM- $ TOTAL GROUP 2 $ a& of,%&* rke - RFB1181B540R IOM - Page 18 of 44 4M -18 16. ROYAL AND ANNIE SMITH PARK Mfg 14 38 Mowing Services Per Scope of Services $ 4'-1 + $ 11. 38 Services Per Scope of Services $ '� ,. $ 17 38 SOUTHLAKE SPORTS COMPLEX M ow i ng Services Per Scope of Services map i5 $ 115 $ 38 L am b ca p e Services Per Scope of Services $ _ $ 18. 38 DPS WEST Mowin Services Per Scope of Services MmR16 $ 3 '� w $ 38 1,mdscape Services Per Scope of Services S $ 19 PUBLIC WORKS FACII.dTY M 17 38 Mowing Services Per Scope of Services $ RO _ $ 38 Services Per Scope of Services $ �-^ $ 20. 38 SENIOR CENTER Mowing Services Per Scope of Services m2p 18 $ $ -L,L1'IO _ 38 Landscw Services Per Scope of Services $ , $ TWO 21. STONE LAKES map 19 38 Mowing Services Per Scope of Services $ 38 1 Landscape Services Per Scope of Services $ , $ Cby o fSo _ RFB1101B540MM10964 - Page 19 of 44 4M -19 r22 LOCH MEADOW LIFT' STATION Map 20 38 Mowing Services Per Scope of Services $ $ %0 40 38 Lan&ww Services Per Scope of Services $ S $ 19 O 23. PUMP STATION # 1 Map 21 38 Mowing Services Per Scope of Services $ (Pd ~ $ 38 Landscape Services Per Scope of Services $ S $ 190 24 PUMP STATION # 2 map 22 38 Mowing Services Per Scope of Services $ 38 Landscape Services Per Scope of Services $ 5 $ 25. SOUTH CARROLL MEDIANS Map 23 38 Mow= Services Per Scope of Services $ $ 38 LwWwape Services Per ScgE of Services $ 5 $ 19 0 26 S. KD&RALL MEDIANS Map 24 38 Mowing Services Per Scope of Services $ N y w $ (O TL ,. 38 Landscape Services Per Scope of Services $ Y $ 27. EAST HAVEN PARK Map 25 38 Mowing Services Per Scope of Services $ 3S ^ $ 38 Landscape Services Per ScOPe of Services $ r $ r 28. KOALATY PARK Map 26 38 Mowing Services Per Scope of Services $ '1 $ Z ► 9194 " 38 Lmubcape Services Per Scope of Services $ 15 $ City Of SON*19" _ RFB1101B5MMR11AW - Page 20 of 44 4M - 20 ■ LIBERTY PARK AT 29 38 SHELTONWOOD Mowing Services Per Scope of Services Map 27 $ l25 $ "150 38 Landsc Services Per ScoW of Services $ LO $ 30. LONESOME DOVE PARK 1MIa 28 38 Mowing Services Per Scope of Services $ t 50 - 38 LandscaVeServiccsPcrScOPCOfSenices $ �O $ Ito 31. NOBLE OAKS PARK map 38 Mowing Services Per Scope of Services $ 38 Landscape Services Per Scope of Services $ S ✓ $ i 90 32. 38 OAK POINTE PARK SIDEWALKS Mo Services Per Scope of Services Map3O $ $ 1 38 Landscape Services Per Scope of Services $ 33. BICENTENN AL PARK MR 31 38 m ow i ng Services Per Scope of Services - $S-10' $ -Lx 6"0 38 Lamiscape Services Per Scope of Services $ 30 $ YLAO Chy o fs _ RFBI10JB50MR110004 - Page 21 of 44 4M - 21 r Item # Estimated Quantity of Services Per Year Description of Products/Services Unit Cost Extended Price 38 BICENTENNIAL PARK ADDITIONAL / EXPANSION AREA Ma 34. Mowin �er,��ices Landscape Services Per Scope of Services $ $ $ BOB JONES PARK Map 33 35. 38 38 Mowing Services Per Scope of Services Landscape Services Per Scope of Services $ 41O0 I $ Zo $ $ 36. CHESAPEAKE PARK Ma 34 38 38 Mowing Services Per Sco a of Services Landscape Services Per Scope of Services $ �-�� $ 5 ^ $ 1° 9yy $ i 9 TOTAL GROUP 3 $ C$ 95Z LLWWJLb PE0~ ASVV'A City of Soutklahe - RF'B1101 B540MR110004 - Page 22 of 44 4M - 22 R City of Sox*"e - RRB1101B54@h llW4 - Page 23 of 44 4M - 23 Ca, ofsomala" _ RFB11010WN 8110004 - Page 24 of 44 4M - 24 AMEODA *Two ec��•s 9(o A . Cuy Ofso e - RFB1191B549MR119994 - Page 25 of 44 55. BOB JONES PARK 111s 53 32 Mowmg Services Per of Services $ ' 5S $ 10 5 (o 56. RIGHT OF WAY — YELLOW AREAS Map 54 32 Mowina Services Per Scow of Services $ 'S ep- t PRGr - C TOTAL GROUP 4 AMEODA *Two ec��•s 9(o A . Cuy Ofso e - RFB1191B549MR119994 - Page 25 of 44 j •r � 4M - 25 MODIFICATION OF SCHEDULE OF PRICING WW from 00d r Schodule of Pricing Vice reVfimem f h 56. Remove SH ] I4 Ri f t of way of head 55 and M this area as a squAft d= afire Item 56A. gydSadd • Qggrt t • NDUMW 5NW Sk&4Q • SoolAbk TM 7W V7.749M An Adw MSNW fon ORIGINAL SCHEDULE OF PRICINQ MODIIMD SCHEDULE OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMffrMD HID 4M - 26 Cay of SooL;rJike - RFB1100540MR110004 - Page 26 of 44 57. ROYAL AND ANNIE SMITH PARK Map 55 10 Mowing Services Per Scope of Services $ 1 SO - $ 1 c + 58. SOUT AXE SPORTS COMPLEX Map 56 10 Mowing Services Per Scope of Services $ 10 _ $ t, ooU 59. BOB JONES NATURE CENTER Map 57 10 Mowing Services Per Scope of Services $ - 15 ^ $ So"" 60. PUBLIC WORKS FACILITY 58 10 Mowing Services Per Scope of Services $ too $ 1, 0005" 61. SENIOR CENTER Map 59 10 Mowing Services Per Scope of Services $ 150 $ 1, Soo' 62. RANDOL MILL AND JONSON ROAD LOT Map 60 10 Mowing Services Per Scqpc of services $ 5 ^ $ 150 63. LOT ACROSS FROM BOB JONES PARK Map 61 10 Mowing Services Per Scope of services $ X00 r $ too 64. IURKWOOD Map 62 10 Mowing Services Per Scope of Services $ 90- $ C k Od - 65. PUMP STATION # 1 Map 63 10 Mowing Services Per Scope of Services $ l LS + $ 250 + Cay of SooL;rJike - RFB1100540MR110004 - Page 26 of 44 {--�_ I 4M - 27 66. BOB JONES PARK map 64 10 Mow= Services Per Scope of Services $ $ a� TOTAL GROUP 5 $ 1 O SD Ch' OfSoxrkte - RFB1101B540MR1109" - Page 27 of 44 4M - 28 0 1 City of Sox a"e - RF 3116IBS40AMIG 4 - Page 28 of 44 ROUNDABOUTS 68. SOUTH CARROLL AND CONTINENTAL Map 65 20 Lmdscape Services Per Scope of Services $ 69. SOUTH WHITE CHAPEL AND CONTINENTAL Map 66 20 Landscape Services Per Scope of Services $ '�2 $ t° 40 70. NORTH WHITE CHAPEL AND DOVE Map 67 20 Services Per Scope of Services $ 37- ^ $ G>40' 71. NORTH CARROLL AND DOVE Map 68 20 Landscape services Per Scope of Services $ "k0 $ 72. S. PEYTONVILLE —1709 PORTAL Map 69 20 Landscape Services Per Scope of Services $ - L 5 $ S r�a� 73. WHITE CHAPEL —1709 PORTAL Map 70 20 Landscape Services Per Scope of Services $ 25 " $ Scyci TOTAL GROUP 6 $ City of Sox a"e - RF 3116IBS40AMIG 4 - Page 28 of 44 4M - 29 Orly of Soudde" - RFBI101B54AM1t110004 - Page 29 of 44 74. MEDIAN # 1 48 Mowing and Landscape Services Scope of Services Per $ 3O ^ $ 75. MEDIAN # 2 48 Mowing and Landscape Services Scope of Services Per $ 'JO ' $ 1 `i yO 76. MEDIAN # 3 48 Mowing and Landscape Services Scope of Services Per $ 50 $ - ,Ltoo 77. M®IAN # 4 48 Mowing and Landscape Services Scope of Services Per $ 60 $ 1 ` L 10 — 78. MEDIAN # S 48 Mowing and Landscape Services Scope of Services Per $ 22 ^ $ ` o % 79. MEDIAN # 6 48 Mowing and Landscape Services Scope of Services Per $ - L'L — $ 80. MEDIAN # 7 48 Mowing and Landscape Services Scope of Services Per $ 2.L ^ $ 1, o S c — 81. MEDIAN # 8 48 Mowing and Landscape Services Scope of Services Per $ 30 $ k , 440 82. MEDIAN # 9 48 Mowing and Landscape Services of Services Per $ — $ 1 14 AO �. Orly of Soudde" - RFBI101B54AM1t110004 - Page 29 of 44 4M - 30 1 0 1 1 83. MEDIAN # 10 48 Mowing and Landscape Services Scope of Services Per $ 22 ^ $ 84. MEDIAN # 11 48 Mowing and Landscape Services Scope of Services Per $ WL $ 1 0 5(c 85. MEDIAN # 12 48 Mowing and Landscape Services Scope of Services Per $ 7-1 $ k 86. MEDIAN # 13 48 Mowing and Landscape Services Scope of Services Per $ 5d" $ 2 4ao 87. MEDIAN # 14 48 Mowing and Landscape Services Scope of Services Per $ 'LZ." $ o SCo " 88. MEDIAN # 15 48 Mowing and Landscape Services Scope of Services Per $ 30 $ 89. MEDIAN # 16 48 Mowing and Landscape Services Scope of Services Per $30— S 1 , `14 o 90. MEDIAN # 17 48 Mowing and Landscape Services Scope of Services Per $ 50 $ 91. 48 MEDIAN # 18 Mowing and Landscape Services S of Services Per $ _ $ 7- `A OC City Of sowdJ m - RFBl 1®1B540&M lO 04 - Page 30 of 44 4M - 31 City of Soxddake - RFB110IB540MR110M - Page 31 of 44 92. MEDIAN # 19 48 Mowing and Landscape Services Per of Services $ $ 1 �'i `lam ` 93. MEDIAN # 20 48 Mowing and Landscape Services Per of Services ''l`'10' 94, j MEDIAN # 21 48 Mowing and Landscape Services Per Scope of Services $ $ 95. MEDIAN # 22 48 Mowing and Landscape Services Per Scope of Services 4 96, MEDIAN # 23 48 Mowing and Landscape Services Per Scope of Services $ $ `i `l o TOTAL GROUP 7 City of Soxddake - RFB110IB540MR110M - Page 31 of 44 4M - 32 aW ofSord&ke - RFB1101B540MM10004 - Page 32 of 44 MONTHLY WALK - THROUGH OF TOWN SQUARE AREAS AS REQUIRED AND OTHER AREAS AS REQUESTED BY CITY 97. Monthly Walls- Through of Town Square Service Area (GROUP # 1) or Other 12 Areas As Requested or 98. As Requested Licensed Irrigator $ (05 .. Pr. Hr. 99. As Requested Iff ization Tech $ 31+ Pr. Hr. 100. As Requested Irrigation He $ 1S i Pr. Hr. 101. Trip Charge or Fee to Adjust Irrigation or As Requested Other Repair Services $ Pr T 102. Parts Cost + Vendor Mark -Up % for As Requested Irrigation New or Repair Parts % of Cost + % 103. Other Irrigation Services Charges. Please list: As Requested N3 A $ aW ofSord&ke - RFB1101B540MM10004 - Page 32 of 44 4M - 33 107. I Item 4 Estimated Quantity of Description of Products/Services Unit Cost Extended Price Services Per Year i 104. Per Pound $ 3 As Re guested Provide Common Berrrluda Sod and Installation to Include all Required Services'Per Sq. Ft Pr. Sq. Ft $ - 1 FERTILIZATION AND WEED CONTROL SERVICES Per Cu. Ft. 108. 105. As Requested Provide and Apply No -Float Mulch as Required/Requested - $ �.. -• $ 1 toy 109. As Requested e Material Cost + Mark - Up_ %o or Any Appli e Hizer -- ''� r �• Cost + % Color Change Out of Flower Beds Per Per •Installed Fiat As Requested 106. As Requested Provided Flat Price Based on a 4" Pot Plant Size Per Scope of Services $ 1q } As Requested 107. As Requested ,Rye Grass Over - Seeding. Priced Per .Pound of Seed Applied to Include All Related Charges. Per Pound $ 3 FERTILIZATION AND WEED CONTROL SERVICES 108. Requested Fertilizer Application Per Pound of�. Chemical Applied - $ �.. -• 109. As Requested e Material Cost + Mark - Up_ %o or Any Appli e Hizer -- ''� r �• Cost + % 110. As Requested Pesticide erbicide Ap on Per o Measure of Chemical Appli $ } As Requested Vendor Material Cost + Mark -Up % for Any Applied Pesticide or Herbicide. Cost + 112. As Requested Core Aeration of Turf per Scope of Services Per Sq. Ft. $ 0001 113. 1 Per Request i Other Vendor Charges. Please list: 1.s i A $ 114. Per Request Other Vendor Charges. Please list: $ w $ 5t* r "T PFC-C City ofSouthiake - RFB1101B540MR110004 - Page 33 of 44 ' 4M - 34 MODIFICATION OF SCHEDULE OF PRICING Modify Schakde of prig price submdW requuments for fextl'lizer, pesticide and herbicide fiam per pound or unit of masnce pm to a square hoot price. ORIGINAL SCHEDULE OF PRICING: V ' 00 4 + lltsk -U} 109. As FaWr= . Cost+% Parricide or of Dferwtre Ila As Rewimobd of S VmWw wwwdri Cost + MwkJ4 % 8r Asy AppW Ili. �AzZagmWrod" orBKbkMc MODERED SCHEDULE OF PMICING: PLEASE COMPLETE AS PART OF YOUR SUBB(rfUD BID ADDITIONS TO PHICJ NG SCHEDULE: Too, bush or hedge plating services. 117. !►s cost 'hr. $ ParHr. Vcddor % for rice, bush or hedge ma X16 i1S. rumemod, +% Agaf5=YAW • FAmmDe 011 • 14LVM SMW 516410 • saftk reras7Sz 877 748,8.11P M EE O Mtr BOM Aaron hrautlon is& As Requaitod. Fertl'lim Application per Sq. Ft. of Chemical Applied aAbor Cost)S Per 4 Ft. . o01 1M. AS Requested Vendor MawW Coot + Mark -Up % far Any AppW Fertilizes % Z o Cast + % 115. As Pesticide or Herbicide Apphcodm Per Unit of Memmm of Chemical Applied Cost)S Per Sq. Ft. . ooZ 111. As Ramestad Vendor Material Cost + Mark -Up % for Any Apphad Pwb dde or Hatbidde 'fir Z o Caat + % ADDITIONS TO PHICJ NG SCHEDULE: Too, bush or hedge plating services. 117. !►s cost 'hr. $ ParHr. Vcddor % for rice, bush or hedge ma X16 i1S. rumemod, +% Agaf5=YAW • FAmmDe 011 • 14LVM SMW 516410 • saftk reras7Sz 877 748,8.11P M EE O Mtr BOM Aaron hrautlon 4M - 35 a& ojSoi ddake - RIPB1101B540NMIO 04 - Page 34 of 44 115. Per Requcst Other Vendor Charges. Please list: $ plffl $ 116. Per Request Other Vendor Charges. Please list: $ $ TOTAL MLSC ANE OUS ITEMS $ a& ojSoi ddake - RIPB1101B540NMIO 04 - Page 34 of 44 4M - 36 i i MODIFICATION OF SCHEDULE OF PRICING Modify Scibo" of Pricing price sahmittal requirerneos for fiztffim , pesticide and herbicide from per po=d or unit of measora pd= to a square foot price. ORIGINAL SCHEDULE OF PRICING: 101L FdfiMwAm&4b=FfrPW=daf Q==.l V Cove + Mmk-1p % for % 109. As FaetH .. Cwt+% Fudeide or Appiiwtioa .f Mssnmre lie. ANIOUlaq d $ V.sder Mstmd Cost + Mirk -IIp % for Aqy Applied M. t As PomdoW&crEWd*dde % MODIFI a SCHLDIILE OF PRICING: PLF."X COMPLETE AS PART OF YOUR SUBMITTED BID AMMONS TO PRIMG SCHIMULE: 1®8. �AsChemical Fertiliser Application Per 4 Ft. of Cost P $ 1". As V Cost +Mary for % Cod +% 110. As Pesticide or, Per =Cost) came of Per Sq. Ft $ 111. AsReQuested Vendor Material Cost + Mark-Up % for Any Applwd Pesticide or Herbicide I C AMMONS TO PRIMG SCHIMULE: lAyfifsm1 w • Fl4fAg9D19pee91 w • m1?mwso:leL STS *w • Sam" TeM,s ME s17.TISAM M SMA M mdiw Aefon W&A M 117. As Tvvice bosh. or Ledge planting services. Labor cost per hr. $ - 2 (o •Par Hr. 118. As Requested Vendor MaterW Cost + Mack -Up % for Any tree, bush or hedge materiel o to Coat+ % lAyfifsm1 w • Fl4fAg9D19pee91 w • m1?mwso:leL STS *w • Sam" TeM,s ME s17.TISAM M SMA M mdiw Aefon W&A M 4M - 37 f -� 1, 4 I Bidder': Expetienee / Staff A, proje Team: Identify all members of the Bidder's team (including both team members and management) who will be providing any services proposed and include information which details theeir experience. B. Removal or Replacement of Staff If an assigned staff person must be removed or replaced for any reason, th replacement person must be approved by City prior to joining the project. C. Business Establishment State the number of years the Bidder's business has been established and operating. If Bidder's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided; State the number of years experience the business has: L04 _; and the number of employees: X35 D. Pro'ect Related ence: All Bids must include detailed information that details the Bidder's experience and expertise in providing the requested services that demonstrates the Bidder's ability to logically plan and complete the requested project. City of Sood "e - RFB1101B5*NM110W - Page 35 of 44 4M - 38 ,_., 4. References Bidder shall provide three (3) references where Bidder has performed similar to or the same types of services as described herein. Reference #1: Client / Company Name: Npa,^C}��ST SNpEP�. DE:� 5c..1Aoo�- O�STi�SG'C Contact Name: Contact Title: - Jz yr% S Ab LS9, D -Xgj A- aF p AC.I LT.T L E S Phone: Email: ?a\"\ 't\5 00� q 35aaler' �r��sc�•FX_Or - 9 Date and Scope of Work Provided: A#jGaS - r Z.ppy - 1'L elc w.e„vtw , ry Z w.: id4 - L k: gb, 1 P%-JS 5 {fit\-SqorAs V r-\i S : n SoLees\ d:SirLC-k ;+.c1.�e11w� q fits laS �JMrc 1, a►re '3'".r.cs k &aU wf t w.e.a:�.gq btI gery ;ctd o weA. e p.p APO lA Lvwr.c.r� Setw:uas *Vx a \I scl..as\s a,nd e- ;ej. M +L es r enf. Mog+ ca SeS act ka► er *%kA.. $p,r►�.lc kS. Reference 2: Client / Company Name: \t 4I;o,K• GOLF C ��C3 Contact Name: Contact Title: \c^Lw\ pitoPE;LTy 0A ANA GER Phone: Email: �aI1 319 - 3 h a*,P vaq"etoeiJb. cu,M Date and Scope of Work Provided: Zop`„ , pre 5e V%* e_ _ (,p irk Ie 1 a.� S c. d�no►�ns. ! rr�e_ r.Jk r I *XC� �C• \O�► r+-r:gnit;�l�n� \awe Cart, w�O...�.nas �lotvsl^ O StaSona, War }ti me S. A V -wf. "� �� S krA S C.b n S Reference #3 Client / Company Name: PaAFLE eAwII T A%A - SA �'iw) Rv� �.iD PEt�11a1`aT SC1�4ov4 pLSTfiStT Contact Name: Contact Title: ®AQ c'"TAwi A'f1�1L�'TS M(LEGToI - Phone: Email: So c tb l b %47- Date and Scope of Work Provided: M AA.0 E! 7_ P4tt � o ti I %4 _ t1t�w a'j 5w.:Mt � h,o�hsclroets (� \.�S to alaJO. :1•'�tts ^ CoMPI4� k^vka ,C4{!t ar�e�w.�..�' — v,rttlic hnpv.J; a r►a beA It }tc). d•lka:\. P r.ef*4& as t`C .,e s S a^ IN% , g t �� 1M0 SA a — ! S GtrC 0. , t e, �a+n SOJ +1 �t ttiCS , �► S S k6. #A t �rin 3 Sow �- 4.1akt t^•o•+�t c�r••c t S as So c i a4. bn S . City of Southlate - RFB1101B540MR1100i4 - Page 36 of 44 4M - 39 , Trade Secrets and/or Confidential Information S. Trade Secrets and/or Confidential Infomsation: This bid _ (does) Y (does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. Federal, State and/or Local Identifleation Information 6. A. Ccntcalized Master Bidders List registration number: B. Prime contractor HUB / MW BE registration number. W— t-4 o � s - 9 C. An individual Bidder acting as a sole proprietor must also enter the Bidder's Social Security Number. # - - Cooperative Governmental Purchasing Notice 7. Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFB fivm the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the mmmessful Bidder and be responsible for ensuring full compliance with the RFB specifications. Prior to other governmental entities placing orders, the City will notify the successful Bidder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. [ Y] Yes, Others can purchase [ ] No, Only the City can purchase S. Term of Contract and Option to Extend: Any contract resulting from this RFB shag be effective for twelve months from date of award The City anticipates that contract shah be renewed pursuant to the avallabi']W of funds and at the discretion of the City. The following dauses :hall be included in the contract: A. Ovtion Clause It is agreed that City will have the option to extend the contract for up to four (4) additional years, in one -year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one -year extension. The Option to Extend will not be considered if funding is unavailable or if the vendor's past performance is not within the industry standard B. Escalation Clause Should market conditions prevail which dictate an increase, the successful vendor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation. City of So mme _ RFB ISIRS40MR110M - Page 37 of 44 4M - 40 • ". C. Price Increases Upon Extension If approved by the City, the Vendor shall modify the rates charged by the Vendor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent (4 1 /6) per year The City shall have authority, in its reasonable discretion, to determine the validity of any change in Vendor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. FIRST ADDITIONAL YEAR (FY 11 -12) ESCALATION ........................ % SECOND ADDITIONAL YEAR (FY 12 -13) ESCALATION ................. c ' o THIRD ADDITIONAL YEAR (FY 13-14) ESCALATION ...................... 0% FOURTH ADDITIONAL YEAR (FY 14-15) ESCALATION ................... 4r C 4 % 4 C, PM -* co.sso —t - e=L-G "sari CONTRACT TERMS AND EXCEPT RI ERE BIDDER MAM SPECIFIC EXCEPTION IN THE SUBMITTED BID, ANY CONTRACT RESULTING FROM THIS RES WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH BIDDER HEREBY AMVOWLEDGES, AND TO WHICH BIDDER AGREES BYSUBMITTEW A BID: H. Delivery of Products and/or Services A. Payment Terms Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. 1. B. Warranty of Products and Services All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Bid, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu o� any other express written warranties provided. C. Late Delivery or Performance If Bidder fails to deliver acceptable goods or services within the timefiwies established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Bidder, who agrees to pay such costs within ten days of invoice. D. FOB delivery charges) All products offered shall be FOB final destination, with all delivery charges to be prepaid by the Bidder. The City does not accept C.O.D. or collect shipments. The contract price shall include all charges, including delivery, installation and set -up fees. All packing, crating, or other debris resulting from the delivery or set -up of the commodity purchased shall be removed and properly disposed by the successful Bidder at no additional cost to the City. E. Excess or Incorrect Commodities Products or materials delivered in error or in excess of the quantity ordered shall be returned at the successful Bidder's expense, unless otherwise agreed to in writing by the City. F. Title to Goods and Risk of Loss For goods to be provided by Bidders hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. Gly of Som*"e RFB1101B5401VR110004 - Page 38 of 44 4M - 41 ...a. ice t'*^ 1 RTT A. Independent Contractor Bidder agrees that Bidder and Bidder's employees and agents have no employer - employee relationship with City. Bidder agrees that if Bidder is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assipents The rights and duties awarded the successful Bidder shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. C. Lien Bidder shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Bidder or Bidder's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities / Bribes Bidder certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Bidder, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFB or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Particivation Bidder certifies that it has not received compensation from the City to participate in preparing the specifications or RFB on which the Bid is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Re iced Licenses: Bidder certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services deserrbed by the Scope of Services herein. G. Authority to Submit Bid and Enter Contract The person signing on behalf of Bidder certifies that the signer has authority to submit the Bid on behalf of the Bidder and to bind the Bidder to any resulting contract. Ii. Comvhm= with Applicable Law Bidder agrees that the contract will be subject to, and Bidder will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. 3. Financial Responsibility Provisioas A. Insurance The Bidder, consistent with its status as an mdependent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: i. Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed OperationsMrodrets Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprchenswe Automobile Liability insurance covering all owned, non-owned or hired automobiles to be used by the Contractor, with coverage for at least One Million. Dollars ($1, 000, 000) Combined single Limit Bodily Injury and Property Damage. City of SomMake - rtFB1181BMON11MOM - Page 39 of 44 4M - 42 B. Indemnification Bidder agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employees from and against all claims, actions, sails, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costa and related expenses, arising out oA connected with, or resulting from any acts or omissions of Bidder or any agent, employee, subcontractor, or supplier of Bidder in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. The Bidder agrees to protect and indemnify the City, all of its officers, Council members, agents and employees, from all claims, actions, suits, demands, proceedings, costs, damages and liabilities, Including reasonable attorneys' fees, court costs and related expenses, arising oat of any alleged infringement of patents or copyrights arising from the Contractor's performance under the Contractor's Bid, including attorneys' fees and court costs. C. Indemnity for Intellectual Property Bidder hereby warrants that the use or sale of the products, materials and services delivered hereunder will not infringe on the rights of any trade secrets, patent, copyright, registered trademark, or other intellectual property by right covering such materials and the successful Bidder agrees to indemnify and hold harmless the City for any and all costs, expenses, judgments, and damages which the City may have to pay or incur. D. Bond Requirements Prior to the commencement of work on this Project, Bidder shall deliver to the City the following bonds issued by a good and sufficient surety licensed by the State of Texas and satisfactory to the City: L A payment bond in the amount of 100% of the total contract amount insuring the full and prompt payment of all persons performing labor and/or furnishing materials In connection with this Project•, ii. A performance bond in the amount of 1WIe of the total contract amount insuring full, faithful, and prompt performance of the responsibilities contained in this contract within the time parameters provided herein. MY ofsordirJi ke - RI!B1191B540AMIG 04 - Page 40 of 44 4M - 43 Appendix C — Form CIQ VVF0Y "T10NMW.4 VVG VMWOR CONFLICT OFI nM=T QUJfS1TONIMM WHO: A person must file a coa9ict of quake With the City if the person has a empbyment or business relations* With an officcr of the City that results in tomd& income exceeding $2,500 daring the preceding twelve moorth period, or as officer or a member of the oz's fintily has accepted gibs with an aggregate value of most than $250 during the previous twelve noulb period and the person engages is any of the following actions: 1. contracts or seeks to contact far the sale or puccbm of property, Mods, or services with the City, including any of the following: a. written and implied contracts, » tility purchases, purchase orders, credit card p ordmes and say parebase of goods and servlcas by the City; b. contracts for the pumbase or sale of real property, personal property including on auction ofpcoperty; M tax abstememt and economic development agreements 2. submits a bid to sell goods or services, or responds to a request for proposal for savices 3. enters into ngpddions With the City for a contract; or 4. applies for a tax abatentent and/or emn mic development incentive that will result in a canirad Wide the city. THE FOLLOWING ARE CONED OFFICERS OF THE CITY: 1. Mayor and City Coanc11 Members; 2. City Mme: 3. Board and Commission n=bers appointed by the hkyor or City C cried members; 4. Directors of 4A and 49 development empozations; 5. dte eaecmnive directors or managers of 4A and 4B devdopmcn t c orpatationa; and 6. Dirxtozs of the City of Soutblal D Who have sutlKAY to sign contracts m behalf of the may. EXCLUSIONS: A questionnaire 9skment need not be filed if the money paid to a local govemmat officer Was a polidcal contribution, a gift to a member of flee officer s f enly from a family member; a contract or purchase of leas than $2,500 or a ttmseetion at a price and subject W WhIM 1XA0 oimtu M2 06GLdW PW 1 d3 City ofSoatiifiske - RFB1101B540MR11W4 - Page 41 of 44 4M - 44 to terms available to des public; a paymeaE for food, lodging, trmvpactabon c r euferidnmeot; oc a tnaaaec am subject to raft or fix regulation by a govemmzntal entity or icy. WHAT: A person or bvshass that emfiacts with tle City or who seam to eontrad with to City nsust file a "conflict of Jutm est " (FORM M which is available oubw at mn w etWgA t:K= and a copy of v*4ch is attached to this Guideline. The iixm contains m0datecy deodoecaea negaadieg °employment or business " with a raucicipat OM=. Ofiicials may be sated to daxify Of? IIII]p 11' v2e7nos portions of the questionnaire. WHEN: The pemon or business must file 1. the gueshonne ie no later than wwa days after the daft ft peraun or business begins contract discomons or negotiation wade the mankTality, or subrnds an Whcatx% mapmds to a n WW for peoposels or bile. conespondamr, or adw wtitmg related to a pamutiei contract or opted with the Mr, and 2. an updated gwstionzwke v►idein seveat days a8er the dabs of an drat flit would make a fled quesdarnuaire incomplete or inoccurair. It does not mmnw if the submittal of a bid or proposal results in a contract. The stahrbt requitu a vendor to file a FORM CIQ at the time a proposal is submitted or nq®otistioos cooanence. WHERE: l e vendor or poientW vendor enlist mail or deliver a completed questionnaire to the Fmmw Dot, flit FiYra w Dervdeaf! it - rqirbied by low t# pvd flee afsfe =& aw tie 00 b:fernet werldo& i': FaHow to file a quire is a class c misdaromm r puMmble by a fine not to c weed $500. It is an emaption to p waeoutien tier the person files a FORM CIQ not Ider dm seven bvsincsa days after the person received notice of a violation. The City does not have a duty to ensure that a person files a conflict of interest sim u'- e75.Aameaee<caj�a9m6o�,�oc PW 2 d3 City of Soaeilelrke - RFBI10IB540AM IS 04 - Page 42 of 44 4M - 45 CONFLICT OF INTEREST QUESTiONNA1RE DORY CIO Fw tr icim er cfiher pafrana ddtQ busbess whit bed owiammerM erft lade ""moo Balm NI - merle b on law hr H8 60% eAe Lao, aealfe bm m ORNEUBEONY 7Voq o§ oaraieisbaMIDedmaecocdance , wbcbwlwlMLocalBawmm "Code aft %m w brapownwhshesabaeiftsesfeYtlad4udifedbrSseddf 1MMO- 4vMa1=1 0a+suv=rddw* cad tw Perso^ eseeb wq�mer�b raderSaetloai 17E000( :J. Bykwfhlsgluf rWmmmflmfedwehdm afttmheel0ovensrmtd ardy 1rarYeirnanfhe7ribrmnwsdaraRsr9mdfadwpssonbec mosaaafaofiarft Vuom ehofrshdwemdtobefed. SaeSscdonTnA06,UxWGowenrw. OWe. A pamorf comm9s an el0seee F to psmon blawan h riobdea Sedm 176.006, Local GovwmnwtCode.An dlm faA"b esadon is s Om C mindmeemma: � Naare dpmear rem Ms ■ areMres ntlmouYlprfi loal 0�r�ttN entbc N IA CAKttl asboc�aasnlaplfanefpdesetaap ;wbmlpfsdwaa0aueee. M s law tap km fhd Von IN on ap0ebd eampleb0 gaesibmmhe *0 hs appeapriab Unp wAtm Mlr eat if* I= ft 7h dllelrss der aW" da the o 111 11 Od gtmdontefm bec nem Kampler or mamma.) Harm of leal fssertmertoakawllh rsmra slat hM efplsrraeatarbrmeemm tatallsaWtlp. Nal doom Tlfs sadlon (own 3 faaiddinf subparm A. B. C A D) nut be o:rehhd Or arch ofoer vM whom On faer has en umbpasM or oesr bushes rslefofrf t m mood by 9ecldo 17rs1iDt {t a) LAnI Goranseadtbde /ftedl adt>dOOel papa to ft Form CIO a1 "swum_ A. b ft bol tt dllaar dbned k his seeebn recd g cr Mft b reeeiw taad,k frroorefr; Sher arse enesbeeflt llconM, hom he thrd he slmaforsfate? 0 r7 Nb B. Is the Nerd to gesslmaffm mfoNlg or M* b mm" fawM inoom4 dhw had Dpmshlmla lwww Item a aTb dYecfdr of be Idol eavanned dkw namM In thls sedw AND he tamfle I N Is not exstrad tom ft how feemrmmnld ■f1tYr omm - F-1 No a b he vw of &k 9 m tw o mr , ", a at m iraeM I am wff Mod b wmm ft coral pseormnmtdlcar esnres o, an derar Q dfeekX or hays on owwrOlp of f 0 percent or mdr? F F NO D. Dearma a ch eesaesar od or buelnm wJolioraNp oft No beer 9mwmd alfleae aaeted in to eadde. NIA l Slormhs of fm� dreg lenqu Mh fl>t feNSnn erfY a" Dole W. 1'K.ASteelmmtCDQ.f.doa Poe 3 d3 fC* of Sendds" - RFB1101B54ONW10004 - Page 43 of 44 4M - 46 6 ),Y Special Offer O'Donnell's would very much like to be providing our services in the community we call home both personally and professionally which is Southlake. We currently provide our services for several homeowners associations in Southlake and we have a strong desire to give back to our community, family, and friends. Because of this, O'Donnell's would like to offer the following special offer. If awarded the business in Groups 1, 2, and 3 O'Donnell's will provide up to a $2,500.00 each year in landscape improvements at Town Square. This could amount to a 510,000.00 based on annual renewals. if awarded the business in Groups 1, 2, and 3 O'Donnell's will provide up to three rye grass fertilization. applications at Rustin Park, Family Park, and Central Park at no cost to the City of Southlake. O'Donnell's believes we have offered an extremely competitive price for Groups 1, 2, 3, 4, and 5. Our pricing is proven across the metroplex and we are confident that the references we provided will attest to it Thee owners believe that by providing a fair value price that the City will see the value in doing business with O'DonneIl's Landscape Services. i 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonneIlslandscape.com 4M - 47 .�C�1'GQ�i cJ P/YttGP.r�, ✓ /LG. Proposed Products and/or Services A. Product or Service Description: O'Donnell's has included a brochure and a DVD for your perusal to gain a better understanding of our features of our company. O'Donnell's is licensed by the Texas Department of Agriculture for lawn care applications and the Texas Commission on Environmental Quality for irrigation repair and installation work. Several employees are members of the Texas Nursery and Landscape Association (TNLA), and our Senior Vice President of Operations holds a Masters Degree in Horticulture from Oklahoma State University. Our company believes in the investment and utilization of state of the art equipment whenever possible whether it be the latest zero turn radius mowers, our large area mowers utilized for finish cut mowing, our heavy duty tractors for field mowing, or our riding lawn care equipment. These pieces of equipment give us the capabilities of doing a lot of work in a shorter period of time reducing our overall cost to our clients. B. Additional Hardware Descriptions: O'Donnell's mentioned our investment and utilization of state of the art equipment. We also believe in state of the art communication with our clients. All of our managers are provided a BlackBerry in order to take pictures, send emails, send texts, and talk directly with our clients. Communication in our service business is one the most crucial ingredients to our success with our clients. We have several clients that we provide our Nextel/Sprint Direct Connect contact information for immediate responses and alerts. We would offer this to any city employee at no additional cost to the City of Southlake. The city will not require any additional hardware and/or software to do business with O'Donnell's. C. Material Safety Data Sheets (MSDS): O'Donnell's will provide all MSDS sheets prior to any requested lawn care applications by the City of Southlake. D. Guarantees and Warranties: O'Donnell's guarantees 100% satisfaction with our service delivery. All trees and/or plants will carry a six month warranty.. E. Project Schedule/Delivery Date: O'Donnell's will adhere to the schedule of estimated quantities per Group provided by the City of Southlake. Our company is large enough to handle all of these services in any given week on a weekly basis if so desired. Because we have more than 130 employees, there is no service request we can meet. O'Donnell's is capable of beginning services as early as March 7, 2011. At the time of start up, O'Donnell's can have all Groups serviced the first week and we can continue to provide the services on a weekly basis or as required per the request of the city. Communication: O'Donnell's will provide a weekly report of what was completed. The report will provide days /dates for each service delivered. Our field superintendent is available to meet with the city officials each week to discuss scheduling. As mentioned above, we believe that communication is essential to our success and we have equipped our managers and all foreman, irrigators, and lawn care applicators with communication equipment to ensure our communication is second to none. 2- 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www,odon nellslandscai) e.com 4M - 48 �i Bidder's Ex nerience / Staff A. Project Team: O'Donnell's has included a brief information packet with our bid submittal for your perusal. Included with the information packet is a list of our key personnel. The following members of O'Donnell's key personnel will be directly involved with the management, communication, and daily oversight of our service delivery: Scott E. O'Donnell, Owner; Emmanuel Carrena, Senior Vice President Operations / Lawn Care Division; Cifers Hamilton, Irrigation Division; Travis Hancock, Quality Control Manager / Landscape Enhancement and Brush Hog Divisions Manager; Tim McCommas, Client Service Manager, and Jack DiGiacomo, Field Superintendent. A majority of our salaried field staff have been with our company for almost ten years now. These individuals are our maintenance foreman, detail foreman, field mow tractor operators, irrigators, lawn care applicators, and our landscape enhancement foreman. O'Donnell's commits to providing only our most skilled workers to provide our services for the City of Southlake. Please see the attached O'Donnell's Organizational Chart for services to be provided for the City of Southlake. B. Removal or Replacement of Staff: O'Donnell's will be celebrating our tenth anniversary this coming June. In our nine plus years of providing our services, we have never been asked to remove or replace any of our staff. Because of the amount of key personnel, including the owners involved in the day to day management, we are consistently monitoring our employees, providing onsite quality control meetings, reviewing service delivery requirements in our weekly tailgate meetings, and through our global positioning systems which are on each vehicle. If for whatever reason the City deems that any employee shall be removed or replaced, O'Donnell's will ensure that the City has approved the replacement before joining the project. C. Business Establishment: O'Donnell's was incorporated in the State of Texas in June 2000. We officially opened our doors and began providing our services in June 2001. In 2002, O'Donnell's amended their ownership with Sharma L. O'Donnell becoming a 51% majority owner and Scott E. O'Donnell a 49% owner. Sharma and Scott have resided in Southlake, Texas since 1998 and have two children ages 9 and 5. Scott and several of the key personnel have worked together for more than twenty years. Included with the information packet mentioned earlier is a page titled Who We Are which briefly describes why O'Donnell's exist today. O'Donnell's has been in business for more than ten (10) years and employs more than one - hundred and thirty (130) employees seasonally. D. Project Related ence: O'Donnell "s provided our services for the City of Southlake from 2002 -- 2006. In 2003 the city made the decision to maintain the parks with city employees as a cost savings/control measure, and as you know they have been doing so since. O'Donnell's had and continues to have a great relationship with the city evidenced with their decision to continue utilizing our services on the ROW'S until the contract expired in 2006 (three years later) and our recent baseball field project at Bicentennial Park which we will go into more detail as you read. As required, the maintenance for the ROW's went out for bid and based on the significant price difference with another vendor, which met all qualifications, unfortunately we were not awarded the business. O'Donnell's has evolved over the past nine plus years. Like any successful company or city for that matter, with time comes growth, experience and more expertise. When O'Donnell's was originally awarded the business in 2002, we had only been providing our services for less than eight months. At that time, Scott O'Donnell was the only manager and we had less than twelve employees. 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnellslandscat)c.com 4M - 49 r� 4 � n D. Project Related Experience: continued from previous page Today, O'Donnell's employs more than one- hundred thirty (13 0) employees during the growing season (mid March — mid November) and they are easily identified by company issued.uniforms and safety vest. Our maintenance fleet consists of more than fifty (50) professionally marked vehicles. Each vehicle is equipped with global positioning systems as a means of efficiency and providing us the ability to offer competitive pricing. Our growth over the past nine plus years is attributed to our list of satisfied clients to whom we provide our award winning services for properties that range from very high profile to simple right -of -way mowing. Today, we provide mowing services at several large school districts where it is necessary to schedule our services around vehicle and pedestrian traffic, sporting events, recess periods, and TAKS studying and testing. There are thirty -seven (3 7) campuses we deal with on a weekly basis and a majority of these properties require more mowing, edging, nylon trimming and debris removal than almost all of the parks in the City of Southlake. Our field staff typically works a four day week enabling us to reserve the last day of the week for weather delays or special request from our clients. As mentioned above, we provide our services on many high end properties as well. One example is the Cisco Systems campus in Richardson which has six commercial buildings along with a park setting which consist of a lake and waterfalls, and a recreational area with basketball and volleyball courts. Another example is the exclusive community in Westlake known as Vaquero which was recently recognized as the most affluent community /city in the country. As you can see, O'Donnell's . has significant experience in providing our services on projects similar to the City of Southlake. Our expertise is second to none and we are experts at public area large mowing projects with our investments in state of the art equipment. Other Pertinent Information: The owners of O'Donnell's Landscape Services are residents of Southlake. We are actively involved in our community whether it is the Bob Jones Nature Center, Carroll Education Foundation, our children's local schools, or city youth leagues such as soccer, football, and baseball. Our children participate in various sporting practices/games at Bob Jones, Koality, Noble Oaks, Southlake Sports Complex, and Bicentennial Parks. Our business mail is delivered to the post office in Town Square so_ Sharma. or Scott drives through Town Square a minimum of six days a week. Scott O'Donnell has been a volunteer on the Southlake Baseball Association Board of Directors for more than six years and currently oversees the field management because of his background in sports turf management. Last year, O'Donnell's donated their services to install two new baseball fields at Bicentennial Park. These fields were a necessity due to the expansion of the Southlake Tennis Center where two baseball fields were eliminated. After meeting with Michael Reasoner and Peter Kao, O'Donnell's was given the authorization to eradicate grass and soil, install new sports surface/soil, sod, and an irrigation system. Our smaller children of Southlake ages 4, 5, and 6 now have two fields to utilize for practices during the week and games on the weekends. Scott O'Donnell is onsite at Bicentennial Park and Southlake Sports Complex a minimum of once each with his children's practices and/or games. Our family frequents Town Square for shopping, lunches, dinners, festivals, Fourth of July festivities, and even the annual visit to see Santa Claus. In 2004, O'Donnell's volunteered our services for the Southlake Senior Citizens facility and we were honored with a special luncheon attended by several city council members at that time. We have included a copy of a letter along with the pictures that were provided by Mr. Weiser. Over the past three years, O'Donnell's has donated more than eight thousand dollars to the Carroll Education Foundation. In 2010, O'Donnell's was a Gold Leaf Sponsor for the Bob Jones Nature Center to help support the preservation, conservation, and education of our local natural resources and the Cross Timbers ecosystem.. We have included a copy of the thank you card from the staff at Bob Jones Nature Center. We share all of this information as evidence that O'Donnell's is present in our own community. O'Donnell's Landscape will take pride in our work because we are proud to call Southlake our home both personally and professionally. 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnellslandscape.com 4M - 50 ( r Vt �a�acr� Jervi.�e�, 5riza. 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 www.odonnellslandscape.com 0 0 -n CO 0 0 = D r Z D A N m D 0 z y 0 r- CD D = D m cn m m cn v 0 z z m r r Z v 0 m 1n m n m ern Z n 5 Fax: 817.562.4981 4M - 51 July 5, 2004 From: Josh Weiser, President, Southlake Seniors To: Joanne Leek, Director, Southlake Senior Activities Center Subject: Southlake Senior Activities Center Landscaping Donation This is a follow -up of my letter of May 7, 2004 in which I requested the City of Southlake to accept the offer of Scott O'Donnell, of O'Donnell's Landscape Service, Inc. to do some landscaping for the Senior Activities Center at no cost to the City. After receiving permission to have the work done I met with Mr. O'Donnell on June 14 and we agreed on the work to be done. After examination of the ferns he had determined that they could not be destroyed by spraying and it would be necessary to dig them out On June 17 four workmen dug out the ferns and their roots, many of which were one -half inch in diameter. They also thoroughly rototilled the front west bed and the north bed On June 23 Mr. O'Donnell returned with three men to plant the bed. They first moved three existing bushes to the north bed beyond the air conditioner and two bushes to the right front bed. An eight foot magnolia was planted new the center of the front bed and additional spires bushes. Two bushes'nrere pled at the comer of the Center try bide the air conditi . ere.°, anisls -,Nwe also planted. Time bed was then mulched. The bushes at the south side of the Center were also premed to an appropriate size to which they can be maintained in the fi tum Before and after pictures . of the plantings are enclosed. Due to the necessity of manually removing the fems the amount of donated labor increased significantly and the estimated value of the labor and materials was about $2,000. Mr. O'Donnell has made a significant improvement to the appearance of the Soirthlske Senior Activities Centex. The Seniors appreciate his work and hope to express it to him at the Tuesday luncheon on July 20. We also express our appreciation to Councilman Greg Jones for his efforts in initiating this project and the Community Services Department for supporting it Thank you. Josh Weiser, President, Southlake Seniors cc: Jeanne Alexander, Chair, Soutimlake Senior Advisory Commission Councilman Greg Jones v' Mr. Scott O'Donnell to ti , ARE CEN December 2010 Thank .you so much O'DonneU's Landscape Services for your generous donation of $1,000.00 Gold Oak Leaf Sponsorship for Naturally Sweet 2 • November 6, 2010 Your donation was an important contribution to assuring the success of the event and the support of preserving, conserving, and educating about our local natural resources and the Cross Timbers ecosystem. The Bob Jones Nature Center is a 501(c)(3) non - profit organization registered with the IRS. The value of the goods and services provided in exchange for your donation is insubstantial KEEP THIS WRITTEN ACKNOWLEDGEMENT OF YOUR DONATION FOR YOUR TAX RECORDS. 4M - 52 4M - 53 i -00fl&d sl -ralk Coe, Juvrahm, Y,?c,. The O'Donnell's Difference There is a difference in landscape companies. Frankly, we feel we provide the forest landscape services available in the Metroplex. Our small more personalized work teams, combined with our central locations are tough to beat. O'Donnell's is responsive. Simply put, if you need us we are there. We maintain projects throughout the Metroplex. Through our network of mobile phones, radios, and pagers, we're seldom more than minutes away. We take great pride in our ability to meet our clients' needs in a responsive manner. 2. O'Donnell's delivers quality. Our management staff has received numerous national, state, and local awards for landscape maintenance, and colorscaping. Whether you're a high profile commercial property or a residential community; one thing is certain; O'Donnell's delivers quality service. 3. O'Donnell's delivers value. Our company strives to deliver true value for our client's investment. We honestly feel that there is no comparison in value. Our goal is to have the best price on every proposal, but what we concentrate on is delivering value. The best way to describe the value of O'Donnell's Landscape Services is by sharing our mission statement. That mission statement is as follows: "Our goal is meeting or exceeding our clients' needs by delivering quality landscape services at a reasonable cost, while cultivating lasting relationships with both clients and employees." As we "live" our mission statement, we deliver value for our client's investment. 2140 E. SouUake Blvd, Ste. L607 Souddake, TX 76092 Tel: 817.562.4498 Metro: 972.4243723 Fax: 817.562.4981 www.odonnellsiandscape.com 4M - 54 lot 0 - -(&WRJV/ Who We Are Scott E. O'Donnell, Owner has more than twenty years of experience in the landscape industry. Scott maintained yards and several commercial properties for Hall Financial Real Estate during his early college years. During his final year of college, Scott became serious about the landscape industry and accepted a job with a large landscape maintenance provider in the DFW Metroplex. Scott became passionate about the landscape industry and chose this field as his profession after graduating from The University of North Texas. Positions he has held during his career are as follows: Gardener, Maintenance Foreman, Chemical Applicator, Residential / Commercial Manager, Area Manager, Salesman, Sales Manager, Vice President of Sales, Regional Sales & Marketing Manager, and National Accounts Manager. As an Area Manager, Scott managed a portfolio of more than two million dollars in landscape maintenance revenue. Several of his properties were recognized nationally, regionally, or on a statewide basis with an award for their landscape appearance. A few of these properties were: Omni Mandalay Hotel in Las Colinas, Dallas - Fort Worth Freeport Development, and DFW Marriott Hotel. In his role as Vice President of Sales, Scott was responsible for the sales and marketing of a twelve million dollar company with two branches located in the Metroplex. In April 1998, a national company acquired Scott's employer, where he assumed the role of Regional Sales & Marketing Manager for a seven state area. During his tenure with the national company, he saw a recurring trend. The trend was a general lack of care for the clients as well as the employees, translating to a non - existent level of ownership. The focus on providing quality landscape services to clients was lost in an attempt to satisfy stringent corporate budgets. Scott's philosophy has and always will be to take care of his clients as well as his employees and they in turn will do the same. In 2000, O'Donnell's Landscape Services was incorporated in the state of Texas. Complete landscape management services are provided such as: mowing, edging, trimming, fertilizing, seasonal color installation, irrigation monitoring/repairing, and plant installation. Scott is a Texas Certified Landscape Professional ( #318), and a Licensed Chemical Applicator ( 9314469). The company is proud to be outstanding members of the Texas Nursery and Landscape Association (TNLA), and the Associated Landscape Contractors of America (ALCA). W 2140 E. Scuthlake Blvd, Ste. L.607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnelislandscape.com 4M - 55 -rnraac,de Jrem,be&, Yho. Key Personnel Position: OWNER Name: SCOTT E. O'DONNELL Education: B.S. KINESIOLOGY UNIVERSITY OF NORTH TEXAS Experience: Twenty -three years experience in the landscape industry. Scott is a Texas Certified Landscape Professional ( #318), a Licensed Chemical Applicator ( 4314469), a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALGA). Position: OWNER Name: SHANNA L. O'DONNELL Education: B.S. MARKETING LOUISIANA STATE UNIVERSITY Experience: Fifteen years experience in a management capacity with several diverse roles. Sharma is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). Position: SENIOR VICE PRESIDENT OPERATIONS / CHEMICAL MANAGER Name: EAUAANUEL CARRENA Education: M.S. HORTICULTURE OKLAHOMA STATE UNIVERSITY Experience: Twenty -six years experience in the landscape industry. Emmanuel is a Texas Certified Landscape Professional (#60), a Certified Nursery Professional ( #2580), a member of the Texas Nursery and Landscape Association ('INLA), and a member of the Associated Landscape Contractors of America (ALCA). Primarily responsible for management and production of all operations of the company. W 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odomwllslandscape. com 4M - 56 Position: VICE PRESIDENT BUSINESS DEVELOPMENT Name: JEREMY FOSTER Education: B.S. BUSINESS MANAGEMENT UNIVERSITY OF PHOENIX Experience: Seven years of portfolio management with client service and sales experience. He is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associate Landscape Contractors of America (ALCA). Position: BUSINESS DEVELOPMENT / CLIENT SERVICE MANAGER Name: TRAVIS HANCOCK Education: B.A. BUSINESS ADMINISTRATION / MARKETING UNIVERSITY OF NORTH TEXAS Experience: Twelve years of experience in the landscape nursery and client service management. He is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associate Landscape Contractors of America (ALGA). Position: IRRIGATION MANAGER / CLIENT SERVICES MANAGER Name: CIFERS HAMILTON Experience: Twenty -four years experience in the landscape industry. Cifers is a licensed irrigator in the state of Texas, Maxicom certified, a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). Position: CLIENT SERVICES MANAGER Name: TIM McCOMMAS Experience: Twenty years experience in the landscape industry. Tim is a member of the Texas Nursery and Landscape Association (TNLA} and a member of the Associated Landscape Contractors of America. (ALGA). 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonneltslandscape.com 4M - 57 0 - 00n/Zd �Sr �'an�crylx. cfrraaae�, .�n Position: FIELD SUPERINTENDENT Name: JACK DiGIACOMO Experience: Twelve years experience in the landscape industry in a management capacity. Jack is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). Position: FIELD SUPERINTENDENT Name: LAWRENCE DAVIS Experience: Nineteen years experience in the landscape industry in a management capacity. Lawrence is a licensed chemical applicator in the state of Texas, a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). tL 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76492 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnellsiandscape.com 4M - 58 a W V W Q W � W W V W V rn d W H v� \ \ AV 1 V3 4M - 59 'rHis IS YOUR LICENSE. CAREFZ LILY TRIM AWAY EXCESS MARGINS AND DISPLAY AT ALL TIMES. TEXAS DEPARTMENT OF AGRICULTURE OF TODD STAPLES, COMMISSIONER r! - <, • j P. O. BOX 12847 AUSTIN, TX 78791 -2847 (877) LIC AGRI (877 -542 -2474) Tf For the hearing impaired: (800) 735 -2989 TDD (800) 735 -2988 VOICE uVwyy, `a a. State. tX. US COMNIERCIAL PESTICIDE APPLICATOR LICENSE I N N o S co m M W) ko This is to certify that the person whose name appears below has met the requirements of Texas Agriculture Code Chapter 76. relating to application of restricted -use or state4imited -use pesticides or regulated herbicides. This license is issued for purchase and application of restricted -use or state - limited -use pesticides or regulated herbicides to be used according to label directions consistent with the use categories listed below. SCOTT O'DONNELL 2140 E SOUTHLAKE BLVD STE L607 SOUTHLAKE TX 76092 -6516 TDA Client No. 00284320 TDA License No. 0314469 Effective Date: February 28, 2011 Expiration Date: February 29, 2012 CATEGORIES: 3A 203 TEXAS DEPARTMENT OF AGRICULTURE TODD STAPLES, COMMISSIONER P. O. BOX 12847 AUSTIN, TX 78711 -2847 a { (877) UC -AGRI (877542 -2474) y F11 For the hearing impaired: (800) 735 -2989 TDD (800) 735 -2988 VOICE www.tda.state.tx.us �TEXl+S� NURSERY/FLORAL CERTIFICATE OF REGISTRATION This is to certify that the person listed below is licensed to sell nursery/floral products at the indicated location in accordance with Texas Agriculture Code Chapter 71. O'DONNELL'S LANDSCAPE SERVICES INC Client Name: O'DONNELLS LANDSCAPE SERVICES INC 4220 MCLEAN RD TDA Client No: 00131243 HALTOM CITY TX 76117 CERTIFICATE NO: 0290856 CERTIFICATE TYPE: NURSERY FLORAL CLASS 1 Effective Date: October 31, 2010 Expiration Date: (kiobcr 31, 2011 MUST BE POSTED IN A CONSPICUOUS LOCATION THIS CERTIFICATE IS NON - TRANSFERABLE 1 t4 4M - 60 TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Be it &,,)n that CIFERS M HAMILTON has fuqilled the re uirements in accordance with the laws o�the State of Texas for LICENSED IRRIGATOR License Number: L10005052 Issue Date: 03/19/2009 Executive Directo `EViration Date 03/31/2012 �reXas Commission on Environrn Quality IS 4M - 61 The Certified Landscape Professional O'Donnell's Landscape Services, Inc. is pleased and proud of our ability to offer the services of several Certified Landscape Professional. Certification is a voluntary peer review process that identifies and acknowledges individuals possessing high levels of professional ability. The program requires broad knowledge of horticultural and management standards set by the Texas Nursery and Landscape Association and are accepted throughout the landscape industry. The certification process for landscape professionals in Texas includes extensive testing covering over twenty topics. These topics range in diversity from landscape and irrigation design to resource efficiency, building materials, botany, turf culture, and pruning. Professionalism is a key to success .. . Advancing technology has made landscape contracting much more than a horticultural ability. Landscape contracting has become an advanced skill in the management of science and business. A careful blend of education and experience is required before this skill is refined. The certification process is a measure of these accomplishments. Benefits of using a Certified Landscape Professional are many and include: Confidence in the knowledge and skill level in horticulture and landscape science Protection of your landscape investment Preservation of the integrity of your landscape design Extension of professionalism throughout every aspect of your project Significant positive effects on the quality of your environment Certified Landscape Professionals set high standards, which are passed on to you in terms of job quality and efficiency. Landscape contractors who are not certified do not represent the very best the industry has to offer. Protecting the public trust by establishing certification sets apart skilled professionals. t(c 2140 E. Southlake Blvd, Ste, L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www. odonneilslandscape xom z 0 OQ v c M V A z IF\ � 0 � Q a z o z "t� � O U v 4 a� x O w a O y v 0 u o aU �0 cz u 01 w CR x ci � o b� lu cu O •� H r � 0 0 c� O a� u 0 z X 9 E U o U � d U 4M - 62 0 0 u r. Cl a ao U r U d z � l 'a z 0 OQ v c M V A z IF\ � 0 � Q a z o z "t� � O U v 4 a� x O w a O y v 0 u o aU �0 cz u 01 w CR x ci � o b� lu cu O •� H r � 0 0 c� O a� u 0 z X 9 E U o U � d U 4M - 62 0 0 u r. Cl 4M - 63 �'irr�alsc� Jer�Rn « 5'�s. Risk Management In today's society it has become increasingly important to manage your client's investment by evaluating the repercussions of various liability issues. Below please find a listing of items that O'Donnell's Landscape Services, Inc. does to insure that you and your client's assets are fully protected. Our employment screening and hiring process protects our clients. • We randomly administer drug and alcohol testing to our staff on an ongoing basis • We require proper documentation of citizenship and/or work papers of all our staff • We require all of our employees to strictly adhere to our uniform and personal appearance policies We have complete insurance coverage on all of our employees including an umbrella policy of over two million dollars. We require proper certification and licensing of all of our technical staff, subcontractors, and most importantly we adhere to the strict laws in Texas. We have a safety program that is endorsed by the Associated Landscape Contractors of America (ALGA) organization. A safety meeting is held weekly covering numerous topics within the green industry. All of the above are items, which we think allow us to deliver added value for our clients. Although there are opportunities to provide service at a lower cost, we would unfortunately have to sacrifice many of the positive things we do for our clients. l� 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnelislandscape.com 4M - 64 W U Q � O A� V O �z �V F .t� ►i �r O TT� V1 l C� 4a A �ME N O � O � U C� 4-A rn 0 W t r U U _ 0. i V SI ,4c R CERTIFICATE OF LIABILITY INSURANCE PRODUCER (432) 550 -2425 FAX: (432) 362 -6187 THIS CERTIFICATE IS ISSUED AS j Troy Chesnut 6 Associates, Inc. ONLY AND CONIFERS NO RIGHT HOLDER THIS CERTIFICATE .DOE 14820 E University ALTER THE COVERAGE AFFORDS Odessa TX 79762 INSURERS AFFORDING COVERAGE INSURED INSURER A America First Ins Cc 0' DONNELL' S LANDSCAPE SERVICES INC ID 534000 INSURER & Texas Mutual Ins Cc PO BOX 96072 Wql IRFR n ('-nVF2sr=c TX 76092 -0111 E: 4M - 65 DATE AWMn 2/7/2011 MATTER OF INFORMATION UPON THE CERTIFICATE NOT AMEND EXTEND OR BY THE P69CR BELOW. NAIC 0 THE POLICES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE'MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OISUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INER A POLICYtAJG�R POLN:YEPPECi1vE LIMBS GENERALUABILNTY EACH OCCURRENCE E 1 DAMAGE To ROWEIT PREMISES E 100,000 A X X COMMERCIAL GENERAL LIABILITY CLAIMS MADE ® OCCU 12/01/2010 12/01/2011 MEDEXP anaperson $ 10,000 PERSONAL & ADV INJURY E 1 1 000,000 GENERAL AGGREGATE E 2.000,000 GEITL AGGREGATE LIMIT APPLIES PER PRODUCTS - COMPIOP AM $ 2, 000,000 X POLICY PR4 LCC AUTOMO LIABILITY X ANY AUTO FMB LE LIMIT S 1,000,000 BODILYINJURY (PWP—) $ A X ALL O V*IEDAUT OS X SCHEDULED AUTOS 8/30/2010 8/30/2011 BODILY INJURY (Par E X HIRED AUTOS NON -ONR�D AUTOS PROPERTY DAMAGE (Pa acUdmM E . GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC $ ANY AUTO S AUTO ONLY: AGG ■ICE S/ UNIBRELLA LIAlILITY EACH OCCURRENCE S 5 000 000 X OCCUR EI CWMS MADE AGGREGATE S 5 1 000,000 E $ A X DEDUCTIBLE 12/01/2010 12/01/2011 $ x RETENTION S 10,00 13 WORKERSCOMPENSATION ANDEMPLOYERVIUAMUTY YIN ANY DERIFXECUTNE ® ((MmummyinNH) 12/01/2010 12/01/2011 x VYCSTATU OTH- E.L. EACH ACCIDENT $ 1, 000,000 E.L. DISEASE - EA EMPLOYEE S 1,000,000 deurbe SPEC PROVISIONS ROVISI E.LDISEASE - POUCYUMIT S 1 000 00o A OTHER L/8 Pew item 250,000 Zquip®ent )Floater 08 /01/2010 DS /01/2011 L/a I*= T.;..,; 750,000 1 000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLE I EXCLUSIONS ADDED eY ENDORSEMENTISPECIAL PROVISIONS LI=K I MR.A 1 M nuLLMM I:AI44 I ILM SHOULD ANY OFTHEABOWE DEAD POLKMEE BE CANCELLED BEFORE THE EKIMRATION DATE THEW", THE IISIING IINSURER. WILL ENDEAVOR 70 MAIL 30 DAYS WRITTEN NOTICE TO THE CERTWMTE HOLDER NAMED TO THE LEFT. BUT FAILURE TO DO 90 SNALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE 1NSIMI R, RS AGENTS OR TU REP�NTATM of Crone /STEVEC A1.uKLJ AD tAuLnvtn) ®1 935-2009 ACORD CURPORATHM. All rights reserved. INS025 (zoagoi) The ACORD name and logo are registered marks of ACORD 4M - 66 FCrm W'9 Request for Taxpayer (Fla°r• °f°� Identiflcation Number and Certification DapeMUrd or the Traaeury 6�emel Rewmv� Barvloe Name (aa dwwn on M n name, If dirferat ircm above Check appropriate box: ❑ IndividuaUSole proprietor m Corporetbn ❑ ftft ship ❑ iimitBd IlabAity company. Enter the tax oiassification (D=disregarded entity. C==poradan, P= partnership) NO ....... Ove form to the requester. Do not send to the IRS. ❑ E-mpt Payee Requesters none and address (apfional) I other fees i"ruefi o ► Addrm (number shsheet, and apt. or suite no.) $. List account number(a) hero (opdm* Enter your TIN In the appropriate box. The TIN provided rust match the name given on Une 1 to avoid Social Security rMaeber backup wfttthofdfng. For individuals, this Is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). ff you do not have a number, see Flow to get a 7iN on page 3. or' Note. If the account Is in more than one name, see the chart on page 4 for guidelines on whose r nPioyar kkn9}tation modtor number to ardor. 2890669 Under penalties of perjury, I certify that: The number shown on this form Is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and I am not subject to backup withholding because: (a)1 am exempt from backup withholding, or (b) I have not been notified by the Intemal Revenue Service (IRS} that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withhotdirig, and 3. f am a U.S. citizen or other U.S. person (defined below). CertiNoodw inabuctlars. You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends an your fax return. For real estate transactions, Item 2 does not apply. For mortgage Interest psid, acquisition or abandonment of secured property, cancellation of debt, contributions to an Individual retirement arrangement (Ili, and generally, paymerrts other than interest and dividends, you are not required to sign the Certification, but you mint provide your correct TIN. See the instructions on page 4. General Instructions Purpose of Form A person who is required to file an Information return with the IRS must obtain your ewes taxpayer Identification number (nM to report, for example, Income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonrertt of secured property, cancallatfam of debt, or contributions you made to an IRA. Use Form W-9 only If you are a U.S. person (Including a resident apart), to provide your coned TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify that the 'TIN you are giving Is correct (or you are wafting for a number to be issuad), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup wMx)k ing N your are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership Income from a U.S. trade or business Is not subject to the withholding tax an foreign partners' share of effectively comrieded income. Note. If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form If It is substantially similar to this Form W -9. Defindiion of a US. person. For federartax purposes, you are considered a U.S. person If you are: • An individual who Is a U.S. citizen or U.S. resident alien, 9 A partnership, corporation, company, or assodatiori created or organized in the United States or under the laws of the United States, • An Mate (other than a foreign estate), or • A domestic trust (as defined In Regulations section 301.7701 -7). Special rules for partnerships. Partnerships that conduct a Trade or business in the United States are generally required to pay a wkhhokft tax on any foreign partners' share of income from such busuiess. Further, in certain cases where a Form W has not been received, a partnership is required to presume that a partner Is a foreign person, and pay the withholding tax. Therefore, if you are a U.S. person that is a partner In a partnership conducting a trade or business In the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid withholding an your share of partnership Income. The person who gives Form W -9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocabfe share of net Income from the partnership conducting a trade or business In the United States-is In the following c saes • The U.S. owner of a disregarded entity and not the entity, Cat No, 10231X Form - 9 (Aev. 10 - 2007) "L k Section references are to the Internal Revenue Code unless otherwise rooted. 4M - 67 O'DONNELL'S LANDSCAPE SVCS, INC. LIST OF EQUIPMENT for City of Southlake RFP1101B640MR110004 is o' Pac4C�l •S� p-F Qvf' Model of Equipment Make of Equipment Year Purchased 11.5 4000-0 Toro 2007 11.5 4100 -D Toro 2009 72" ZTR Riding Mower Toro 2008 72" ZTR Rkfing Mower Toro 2008 72" ZTR Rkring Mower Toro 2008 72" ZTR Riding Mower Toro 2009 72" ZTR Riding Mower Toro 2009 62" ZTR Ridby Mower Toro 2008 62" ZTR Riding Mower Toro 2008 62" ZTR RkIng Mower Toro 2009 60" ZTR Rids Mower ExMark 2010 60" ZTR Riding Mower ExMark 2010 48" ZTR Lazar Mower ExMark 2009 48" ZTR Lazar Mower ExMark 2009 48" ZTR Lazer Mower ExMark 2010 48" ZTR Lazar Mower ExMark 2010 21" 2 cycle S.P. Mower 122040 Toro 2009 21" 2 cyde S.P. Mower 122040 Toro 2009 21" 2 cvde S.P. Mower 122040 Toro 2010 21" 2 cycle S.P. Mower / 22040 Toro 2010 21" 2 cycle S. P. Mower / 22040 Toro 2010 Bad* Pads Blower / BR420 SEW 2009 Bads Pad* Bknaer / BR420 SUN 2009 Back Pack Blower / BR420 Stihi 2010 Back Pad* Blower / BR420 Stih 2010 Bad* Pad* Blower / BR420 Still 2010 Back Pads Blower / BR420 Still 2010 N on Weed Trimmer / FS85R St€hl 2009 Nylon Weed Trimmer I FS85R Still 2009 Nylon Weed Trimmer / FS85R Stih 2010 Nylon Weed Trimmer/ FS85R Sttltl 2010 Ion Weed Trimmer / FS85R Stihi 2010 Nylon Weed Trimmer / FS85R Stihi 2010 Slid* Edger/ FC75 SW 2009 St €d* E er / FC75 Stkrl 2009 Stick Ed / FC75 Stihl 2010 Still* Edger / FC75 Stihi 2010 Stick Ed / FC75 SIMI 2010 Stick E / FC75 Still 2010 Extension Hedge Trimmer / HL76K Sbhl 2009 Bdension Hedge Trimmer / HL75K Still 2009 Hand Held Hedge Trimmer / HS80 Stihi 2010 Hand Heid Hedge Trimmer / HS80 SUN 2010 TW 72" Brush Hog Mower Rhino 2002 16'BatwOng Brush Hog Mower Rhino 2009 L4610 Tractor Kubota. 1 2002 72 H.P. Tractor Massey Ferguson 1 2010 2. 0, Q. prv,,- V&. Z7-- 4M - 68 Bond No. S913 -6502 STATUTORY PAYMENT BOND PURSUANT TO CHAPTER 2253 OF THE TEXAS GOVERNMENT CODE AS AMENDED BY THE 73RD TEXAS LEGISLATURE, 1993 (PUBLIC WORKS) KNOW ALL MEN BY THESE PRESENTS: That, O'Donnell's Landscape Services, Inc., (hereinafter called the Principal), as Principal, and Washington International Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire, with its principal office in the City of Schaumburg, IL (hereinafter called the Surety), as Surety, are held and firmly bound unto the City of Southlake, Texas, (hereinafter called the Obligee), in the amount of Two hundred seventy five thousand and no /100 Dollars ($275,000.00), for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 29th day of March, 20 for Landscape Services for the City of Southlake, TX — RFB1011B540DK100027, which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said contract, then, this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of Texas Government Code as amended by Acts of the 73rd Legislature, 1993, and all liabilities on this bond to all such claimants shall be determined in accordance with the provisions of said Chapter to the same extent as if it were copied at length herein. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this 29th day of March, 2011. Attest: O'Donnell's Landscape Services, Inc. Principal a (SEAL) J - 1 - 7 Witness: Washington International Insurance Surety Tucker, ey -in -Fact (SEAL) NAS SURETY GROUP NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under laws of the State of New Hampshire, and having its principal office in the City of Manchester; New Hampshire, and Washington International Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Schaumburg, Illinois, each does hereby make, constitute and appoint: W. LAWRENCE BROWN, TRACY TUCKER, TOBIN TUCKE KEVIN J. DUNN and STE TUC JOINTLY OR SEVERALLY Its true and lawful Attomey(s) -in -Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the amount of: FIFTY MILLION ($50,000,000.00) DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held on the 24 of March, 2000: "RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice President, the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named in the given Power of Attorney to execute on behalf of the Company bonds, undertakings and all contracts of surety, and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached." N /,)�� ypNPOkj'Gi aalYaaa tiONAt ftPOFS. • By SEAL : a = Steven P. Anderson, President & Chief Executive Officer of Washington International Insurance Company ,+ SEAL q & Senior Vice President of North American Specialty Insurance Company hAMPS BY David M. Layman, Senior Vice Presidenfof Washington International Insurance Company & Vice President of North American Specialty Insurance Company IN WITNESS WHEREOF, North American Specialty Insurance Company and Washington International Insurance Company have caused their official seals to be hereunto affixed, and these presents to be signed by their authorized officers this 15th day of February , 2011 North American Specialty Insurance Company Washington International Insurance Company State of Illinois County of Cook SS: On this 15th day of February 20 11 , before me, a Notary Public personally appeared Steven P. Anderson , President and CEO of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and David M. Layman , Senior Vice President of Washington International Insurance Company and Vice President of North American Specialty Insurance Company, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attorney as officers of and acknowledged said instrument to be the voluntary act and deed of their respective companies. "OFE7GIALS NNA D. SKLENS Notary Pubhc, State of Ilimo� Donna D. Sklens, Notary Public My Commission Expires 1011)6/21111 I, James A. Carpenter , the duly elected Assistant Secretary of North American Specialty Insurance Company and Washington International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North American Specialty Insurance Company and Washington International Insurance Company, which is still in full force and effect. IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this 29th day of March 20 11 .r James A. Carpenter, Vice President & Assistant Secretary of Washington International Insurance Company & North American Specialty Insurance Company 4M - 70 IMPORTANT NOTICE In order to obtain information or make a complaint: You may contact Jim Carpenter, Vice President - Claims, at 1- 800 - 338 -0753. AVISO IMPORTANTE Para obtener informacion o para someter un queja: Puede comunicarse con Jim Carpenter, Vice President - Claims, al 1- 800 - 338 -0753. You may call Washington International Insurance Company and /or North American Specialty Insurance Company's toll -free number for information or to make a complaint at: 1- 800 - 338 -0753 You may also write to Washington International Insurance Company and /or North American Specialty Insurance Company at the following address: 1200 Arlington Heights Road #400 Itasca, IL 60143 You may contact the Texas Department of Insurance to obtain information on companies, coverages, rights or complaints at: 1- 800 - 252 -3439 You may write the Texas Department of Insurance: P.O. Box 149104 Austin, TX 78714 -9104 Fax: (512) 475 -1771 Web: http: / /www.tdi.state.tx.us E -mail: ConsumerProtection (a�,tdi.state.tx.us PREMIUM OR CLAIM DISPUTES: Should you have a dispute concerning your premium or about a claim you should first contact the Washington International Insurance Company and /or North American Specialty Insurance Company. If the dispute is not resolved, you may contact the Texas Department of Insurance. ATTACH THIS NOTICE TO YOUR POLICY: This notice is for information only and does not become a part or condition of the attached document. Usted puede llamr al numero de telefono gratis de Washington International Insurance Company and /or North American Specialty Insurance Company's para informacion o para someter una queja al: 1- 800 - 338 -0753 Usted tambien puede escribir a Washington International Insurance Company and /or North American Specialty Insurance Company al: 1200 Arlington Heights Road #400 Itasca, IL 60143 Puede escribir al Departmento de Seguros de Texas para obtener informacion acerca de companias, coberturas, derechos o quejas al: 1- 800 - 252 -3439 Puede escribir al Departmento de Seguros de Texas: P.O. Box 149104 Austin, TX 78714 -9104 Fax: (512) 475 -1771 Web: http: / /www.tdi.state.tx.us E -mail: ConsumerProtection (a)tdi.state.tx.us DISPUTAS SOBRE PRIMAS O RECLAMOS: Si tiene una disputa concerniente a su prima o a un reclamo, debe comunicarse con el Washington International Insurance Company and /or North American Specialty Insurance Company primero. Si no se resuelve la disputa, puede entonces comunicarse con el Departmento de Seguros de Texas. UNA ESTE AVISO A SU POLIZA: Este aviso es solo para proposito de infromacion y no se converte en parte o condicion del documento adjunto. 4M - 71 Bond No. 5913 -6502 STATUTORY PERFORMANCE BOND PURSUANT TO CHAPTER 2253 OF THE TEXAS GOVERNMENT CODE AS AMENDED BY THE 73RD TEXAS LEGISLATURE, 1993 (PUBLIC WORKS) KNOW ALL MEN BY THESE PRESENTS: That, O'Donnell's Landscape Services, Inc., (hereinafter called the Principal), as Principal, and Washington International Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire, with its principal office in the City of Schaumburg, IL, (hereinafter called the Surety), as Surety, are held and firmly bound unto the City of Southlake, Texas, (hereinafter called the Obligee), in the amount of Two hundred seventy five thousand and no /100 Dollars ($275,000.00 , for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 29th day of March, 2011, for Landscape Services for the City of Southlake, TX — RFI11011B540D which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully perform the work in accordance with the plans, specifications and contract documents, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of Texas Government Code as amended by Acts of the 73rd Legislature, 1993, and all liabilities on this bond to all such claimants shall be determined in accordance with the provisions of said Chapter to the same extent as if it were copied at length herein. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this 29th day of March 2011. Attest: L� 01 - � --Om o I � O'Donnell's Landscape Services, Inc. _ Principal (SEAL) Witness: (SEAL) Washington International Insurance C ompany