Item 4HCITY OF
SOUTHLAK-
MEMORANDUM
(November 6, 2012)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Award purchase of vacuum excavator to Freightliner of Austin
and CLS Equipment Company in the amount of $346,346.
Action
Requested: Award purchase of vacuum excavator to Freightliner of Austin and
CLS Equipment Company in the amount of $346,346.
Background
Information: The fiscal year 2013 operating budget for the Water Division
includes funding to replace the City's existing vacuum excavator.
This piece of equipment is the primary excavating equipment used
by the water division to expose and repair leaks in the water
system. Because of the risk associated with mechanical digging
equipment vacuum excavation using high pressure water is used
when working near gas, electric and fiber utilities in the right of way.
The cab and chassis are offered through Freightliner of Austin and
the vacuum excavation component is provided through CLS
Equipment Company. Both are available through the Buy Board
purchasing program in the amount of $346,346.
Financial
Considerations: Funding for this contract is provided in the 2013 operating budget
for the Water Division of Public Works.
Strategic Link: The award of this purchase links to the City's Strategy Map relative
to the focus area of Infrastructure. The specific corporate objective
that is met by the purchase is: Improve performance of service
delivery and operational processes.
Citizen Input/
Board Review: N/A
Legal Review: None
Alternatives: The City Council may approve or deny the award of this purchase.
Supporting
Documents: Buy -Board Contract Purchasing Worksheet
Staff
Recommendation: Award purchase of vacuum excavator to Freightliner of Austin and
CLS Equipment Company in the amount of $346,346.
Staff Contact: Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Asst. Director of Public Works
FREIGHTLINER OF AUSTIN
17111 Smith Rd. IHwy. 183 So.) Hus: 512 -389 -0000
Austin, Texas 78721 FAX: 512 -389 -2663 INV.
Wars: 1- 8 0 4 - 3 9 5-2 0 05 r
CITY OF SOUTW AKE ,917- 748 -8312
ADDRESS CITY STATE ZIP CODE
1400 MAIN ST. SUITE 400 SOUTHLAKE TX 76092
YEAH
2013
IMILIULL/i
FREIGHTLINER 114SD
LIULNLii IL
A documentary fee is not an official fee, a documentary fee
is not required by law but may be charged to buyers for
handling documents and performing services relating to the
the closing of a sale. Buyers may avoid payment of the fee
to the seller by handling the documents and performing the
services relating to the closing of the sale. A documentary
fee may not exceed $50.00. This notice is required by law.
MILEAGE
PAYOFF TO:
Trade Allowance
NIA
ADDRESS:
Trading Difference
THAUT #3,58-10
TELEPHONE: / FAX:
Sales Tax
NIA
GOOD UNTIL:
Vehicle Inventory Tax
N/A
,
, 400.00
El cobra documental no es un cob offcial. El cobro
ro
documental no es un requisito ballot la ley, pero se le puede
cobrar. At comprador por el rendimiento de los servicios
relacionados con la completaclon de la venta y por
completar los documentos. El comprador puede evitar el
pago al vendedor de este costo si el comprador mismo se
encarga do mandejar los documentos y de lots servicfos
necesarios para la compfetacion de la venta. El cobro
documental no puede sobrepasar los $50.00 (U.S.) Este
aviso es requerldo ballot la ley.
BUY BOARD FEE
NIA
SHOW LIEN TO:
Body Type:
Documentary Fee
N/A
ADDRESS:
License Wt.:
Federal Excise Tax
NIA
State Insp.:
TOTAL SALE PRICE
346,346.00
DATED: LIEN AMOUNT $
License:
Payoff on Trade
DRAFT FOR $
Title:
Ist: almer ot warranties
Any warranties on the products sold hereby are those made by
the factory. The Seller, Freightliner of Austin, hereby
expressly disclaims all warranties, either expressed or implied
including any implied warranty of merchantability or fitness
for a particular purpose, and Freightliner ofAustin, neither
assumes nor authorizes any other person to assume for it any
liability in connection with the sale of this vehicle.
DRAFT THRU:
Transfer:
Less Deposit
ADDRESS:
Total Balance Due
"""' 1 "" 77346-0 0
CUSTOMER SIGNATURE
SALESMAN SIGNATURE KEVIN KRIEG
YEAR MAKE MODEL/BODY YIN
LICENSE PLATE
TOTAL
346,346.00
PAYOFF TO:
Trade Allowance
NIA
ADDRESS:
Trading Difference
NIA
TELEPHONE: / FAX:
Sales Tax
NIA
GOOD UNTIL:
Vehicle Inventory Tax
N/A
QUOTED BY:
License Fee
NIA
SHOW LIEN TO:
Body Type:
Documentary Fee
N/A
ADDRESS:
License Wt.:
Federal Excise Tax
NIA
State Insp.:
TOTAL SALE PRICE
346,346.00
DATED: LIEN AMOUNT $
License:
Payoff on Trade
DRAFT FOR $
Title:
Em. Service Agreement
DRAFT THRU:
Transfer:
Less Deposit
ADDRESS:
Total Balance Due
"""' 1 "" 77346-0 0
For disclosure reGCired byiederal iegulati T, The consumer Protection Actend The T— Consumer Credit Code, will be made priorto oonsummatlon ofa uedrt sale. This written older comprises the antire agjeemanl pertainingto this puichasa
wild 5-W Olhar agreement of any W'nQ yahal unde+stwalm Of plum. whatsoever, X111 ti recognued_ It is espressf/agfaed that the purchaser aequireS no fight, tide Of interest in Or totho propertywhich he ag— m purchase hereunder o'bi such
property is deiirered to himp— and either the IWI pdm is paid in rash or satislactory deferred payment a ®eGRent is executed by ft parties hereto, the terms of which shall thereafter be controlling and a Clear We is furnished to dealer for thti
cars or trucks imolved, if any. THIS aS NOT A CONDITIONAL SALES CONTRACT, BUT IS A BUYERS ORDER 101 new Vehicles carry the standard factory wananty Il is understood there is no guarantee on Uro abwe des dbed new or used vehtiee
other than .appears on this Bu Order_ Mileage, if used vehicle model is notguaranteed and a verbal agreement bythe Sad Osman will not be mmidered bindingon the Salter_ It is agreed that nii Freightliner of Austin nor the fnsnufadurerwill be
UUNTRAOTUAL e 1 S M 9 1 . 1 1 HE STATtMENr FOR USED VEHICLE ONLY.'I he i n rurma bon you see on t h e m ndwe form for this vehlcia is part of this aantrack In formallon on the window form we meds anycontiory provisions in Iha contract of sale_'
CLS Equipment Company
CLS Equipment Co.,lnc.
726 So. Sherman St.
Richardson, TX 75081
Date 8/6/2012
Number 5200
Type of Quote Xcavator
PO
Quote
City of Southlake, Texas
Retail Purchaser Attn: Timothy Slifka Ship To
1905 E. Continental Blvd
Southlake, Texas
Comments
Buyboard Pricing / (1) Purchase Order to : Austin Freightliner for Completed Unit
Option content is subject to engineering approval.
Model Number - V VXPD429OLH /800 LX
Main Information
Model VXPD4290LH /800
Blower High Volume Hydrostatic Drive Upgrade when Hydrostatic is included in base machine
price
Boom 10' Aluminum Telescoping Boom with 10" Inlet and Pendant Control Station
Water System 10 gpm /3000 psi Water System - Hydraulically Driven
Water Pump GIANT
Auxiliary Engine 0
Other Items
Qty Description Cost Total
1 Vacuum Hose 100Ft / 8" Kevlar Reinforced
1 Valve Cleanout QDs / Debris Tank
1 Aluminum Wheels -- Standard / CLS
1 Lazy Susan Pipe Rack 5 PIPE
1 Debris Body "Power Flush" System, 8 jets
1 Flush Out connection for rear door valve
1 Hydraulic Rear Door Opener, removes door grabber
1 6" Knife Valve, Lower Rear Door Mounted with Cam -Lock
1 Rear, Hydraulic Pump Off System, 575 GPM w /20' Layflat Hose
1 Rear splash guard (3 - 9 O'clock) - tank mounted
I Screen over rear (debris body drain) valve (1) only
1 Wear Plate, Swing Style (Debris Body Drain)
1 Rubber pad an standard deflector
1 Air Purge System
1 1/4 turn ball valve water drain ( cannot choose both 2 -1/2" gate valve and 1/4 turn ball valve, only
choose one)
1 Folding Pipe Rack (3), Tank Mtd, Curbside
1 Additional Side Steps (4 are Standard)
1 (2) Roll out shelves for storage box behind cab
2 LED strobe, front mounted, with Limb Guard
1 LED strobe, rear mounted
2 Mirror Mount, each - mount only
1 LED 4 Strobes - (2) front bumper / (2) rear bumper
1 Arrowstick
1 Mid Body Work Lights
1 ICC - LED Lighting Package
1 Low Water Alarm with Light
1 Remote Control (Wireless): Boom, Vacuum Breaker, Throttle & Debris Body (includes Hi -Dump, if
applicable). Does not include remote cable pendant controls for boom or hi dump.
1 Back Up Alarm
1 Back Up camera with monitor, rear vision
1 SO' Capacity Retractable Hand Gun Hose Reel
1 Water Ring Assembly (inlet mounted)
1 3'x 8" Aluminum Pipe Extension 800 -0063
1 4'x 8" Aluminum Pipe Extension 800 -0347
1 5'x 8" Aluminum Pipe Extension 800 -0064
5 8" Quick Clamp, spare, 680 -0015
2 Cone Storage Rack
1 Rear Mounted Tow Hooks
1 Remote Boom Grease Zerk Assembly (Ground Level - includes water pump drive)
1 Paint: To be advised
1 Water Pump Remote Oil Drain
1 Water Cooler Rack
1 72 "x1/2" Stainless Steel Lance with Adjustable Grip, (4) Forward Jet Chisel
1 LED Boom Mounted Flood Lights
1 LED Rear Mounted Flood Lights
1 LED Flood Light - Water Pump Work Area
Paint Notes ** *Powder Coated Black Toolboxes - - -All Toolboxes NOTE: All Valves on back door must have
Quickdisconnect flush connections (Included 575GPM Pump Off)
Truck Chassis Information
Pool Truck Chassis Model 2013 Freightliner 43000 GVWR 4X2 ISC 350HP 300ORDS Pool Trucks are
subject to availability. $79,500.00
Qty Description Cost Total
1 Air horn - single base
1 Air seat, passenger
Freightliner SD Programming/ Setup $2,100.00
Unit Total
$260,303.00
Chassis Total
$83,543.00
Machine Total
$343,846.00
Delivery Cost
$2,500.00
Total
$346,346,00
Offered by: CLS EQUIPMENT CO.
Accepted by:
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Phone: 800- 695 -2919
, Fax: 800 -211 -5454
a 8� 1 it i Email: info @buybo ird.corn
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Vendor Contract Infor mation Proposal Document Back
Search: Vendor Name: Freightliner `ofAustin
Address: 1709 Smith Road
O All Austin, TX 78721
Vendor Discounts Only Phone Number: {512) 389-0000
Catalog Pricing Orly Email: cadton @Itll.com
Website: www.fre ohtlinerofauslin.com
Vendors Federal ID: 26-1564219
Freightliner of Austin[X]
Contact: Carlton Hempel
Price Ranoe
Show all prices Accepts RFQs: Yes
Cateaory Minority Owned Vendor: No
None Selected Women Owned Vendor. No
Contra No selected Contract Name: Vehicles & Heavy Duly Trucks & Options
Contract#: 358 -10
Effective Date: 1 2101 12 01 0
Expiration Date: 1 113012 01 3
Search by Vendor Service Fee: Purchase order subject to a $400 service fee
Payment Terms: Net 30 days
Browse Contracts
Delivery Days: 60
Shipping Terms: Free Freight
Freight Terns: See Contract Exceptions.
Ship Vi a: Company Truck
Region Served: All Texas Regions
ReSourceS States Served: All Stales
Contract Exceptions: Delivery outside the state of Texas will be billed at the actual cost of the freight to its final
destination.
_- - Additional Info: Franchised Dealers License #P20265 expires 10/31111
Quote Reference Number: BB Trailers[Trucks
Return Policy: None
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their individual projects to determine the need for bonding and insurance, Including v
limitation such workers' compensation insurance as may be required by state or Iota
or policy. If required, It Is the responsibility of each entity to obtain such banding and
insurance or confirmation of coverage, as applicable, from the wonder.
Also, each entity must assess their individual projects to determine whether the proje
subject to prevailing wage rate requirements under the federal Davis Bacon Act or ste
local law. If any such requirements apply, it is the responsibility of each entity to take
appropriate action to determine compliance by tha vendor.
The Texas Professional Services Procurement Act, Chapter 2254 of the Texas Govern
Code ( "Act"), prohibits a govern mental entity from using a competitive bid process th
initially considers price In the procurement of professional services covered under th
"Professional services" under the Act Includes, but is not limited to, professional
engineering, architecture, accounting, landscape architecture, land surveying, and re;
estate appraisal services. Additionally, the Texas Interiocal Cooperation Act provides
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purchase engineering or architectural services (Texas Government Code, Section 791
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