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Item 4GCITY OF SOUTHLAK- MEMORANDUM (November 6, 2012) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Subject: Award purchase of sanitary sewer television camera to Green Equipment Company in the amount of $68,614. Action Requested: Award purchase of sanitary sewer television camera to Green Equipment Company in the amount of $68,614. Background Information: The fiscal year 2013 operating budget for the Wastewater Division includes funding to replace the closed circuit television inspection system used to televise sewer lines. This camera is used to locate sewer taps, locate damaged pipe, and inspect new installations. This camera system is available to the City through the Houston /Galveston Area Council purchasing program, HGAC -Buy through Green Equipment Company for $68,614. Financial Considerations: Funding for this contract is provided in the 2013 operating budget for the Wastewater Division of Public Works. Strategic Link: The award of this purchase links to the City's Strategy Map relative to the focus area of Infrastructure. The specific corporate objective that is met by the purchase is: Improve performance of service delivery and operational processes. Citizen Input/ Board Review: N/A Legal Review: None Alternatives: The City Council may approve or deny the award of this purchase. Supporting Documents: HGAC -Buy Contract Pricing Worksheet Staff Recommendation: Award purchase of sanitary sewer television camera to Green Equipment Company in the amount of $68,614. Staff Contact: Robert H. Price, P.E., Public Works Director Chuck Kendrick, Asst. Director of Public Works i/ � CONTRACT PRICING WORKSHEET 77 For Standard Equipment Purchases Contract SCOT -12 No.: Date 10/2/2012 Prepared: € This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H -GAC @ 713 - 993 -4548. Therefore please type or print legibly. Bu ing :City ofSout Agency Contractor: ;: Green Equipment Company Contact ;Jack Thompson Person: Prepared ;Brandon Baker Bs: Phone: ;817 - 748 - 8093 Phone: :817 307 - 0808 Fax: Fm: Email: Entail: c bratidonbaker @gtvenequipeo.coiii r Product Codes EUZ6 Aescetption: 'Rower C mainline Camera Package A. Produ I tem Base Z. nit rice Per Conti'aci 's If CAC C o ntract: 59750 ti Puh,110ped Options Itemize below: _kttach a dd ition a l sheet if nec£ssar - I I d ude Option Code in descl iption if a pplicable i '[6e 1?iiblisllcd options are options which ii'cre subniitU and priced in Coiltladges: bid.) Description Cost Description Cost "Spike Wheels (4) 1305.8 Top Manhole Cable Roller 327 Tyger Tail 67 Subtotal From Additional Sheet(s): Subtotal B: 1699.8 C. unpublisbed Options - Itemize below attach additional cheek if qet eSSarJ' (Note: [Inpublislied uPtiviis arc itC1 whiC I.W.P.re not subnliktcd attd � rtced itt wttra ttie�s bid.} Description Cost Description Cost Upgrade to Rovver X truck mount Package 5750 HCAC Administration Fee 1014 Subtotal From Additional Sheet(s): Subtotal C: € 6764 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit: Price plus Published Options (A +B). For this transaction the percentage is: 11% D. "total Cost bsfare any otldet:applicabie C'h. rges, Trade -Ins, Allosvances, Discounts, Etc. (A +B +C) Quantity Ordered: �1 Y Subtotal of A + B + C: 68213.8 Subtotal D: 68213.8 E. Trade -Ins /Special Discounts / Othei• AlloA ances I Freight / Isistallation I Miscellaneous Cllaroes c Description ; Cost Description ? Cost freight - .100 Subtotal E. 400 DeIi3'eVY Date: 90 Dill'S Total Plll'C�lilSO Pl'[CE� (D+ E); 68613.8 M 0 N bD hf W q ul n. of ow-J 0 Z 'i 0uj06 W 4 N 1 Vl O } o w w o W U }Z IX W W M U7 Q F Sj C1 W W ga+� c; a+ W 4. ❑ V3 \0 CO LO m C'� N O '� W L- '"� O� LL LL a 91 o � .+7 c,. U d^ N G y " O -' o? T u 'ti h co v �. N N e, Do :0 d%. ❑ r H G W .. 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