Item 4E MemoCITY OF
SOUTHLAKE
MEMORANDUM
(October 30 2012)
To: Shana Yelverton, City Manager
From: Dale Dean, Director of Information Technology
Subject: Consent agenda item 4E - Approve the purchase of equipment for
council chambers from Digital Resources Inc in the amount of $189,965
Action
Requested: Approve the purchase of equipment for council chambers
from Digital Resources Inc in the amount of $189,965
Background
Information: The current video facilities, both within the control room and
within the council chambers, are nearing the end of life
support cycle and are not capable of moving us forward with
digital broadcast abilities. The current cameras, graphics
systems, and voting software are antiquated and unable to
meet the needs of the City.
Financial
Considerations: Total expenditure of $189,965 which is within budget
(Strategic Initiative Fund).
Strategic Link: 136 — "Optimize Use of Technology" — enables the IT
department to maintain supportable systems and services
134 — "Provide High Quality Customer Service" — enables IT
to provide quick response and resolution for Accela system
issues as well as upgrades, future enhancements & bug
fixes.
Citizen Input/
Board Review: Not Applicable
Legal Review: Not applicable. The contract pricing is based off the
TIPS /TAPS contract for the State of Texas.
Alternatives: 1) Approve as proposed.
2) Reject portions of the project (i.e. cameras, voting
software, and control room equipment)
3) Reject entire project
Supporting
Documents: Quote is provided as an attachment.
Staff
Recommendation: Approve item as proposed