Item 4AU CITY OF
SOUTHLAK,E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: October 16, 2012
LOCATION 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT Mayor Pro Tern Brandon Bledsoe, Deputy Mayor Pro Tern
Pamela Muller and Councilmembers Carolyn Morris, Martin Schelling, Jeff Wang and Al
Zito.
CITY COUNCIL ABSENT Mayor John Terrell.
STAFF PRESENT City Manager Shana Yelverton, Assistant City Manager /Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to City
Manager Alison Ortowski, Communication and Website Manager Pilar Schank, Director
of Economic Development Greg Last, Director of Finance Sharen Jackson, Fire Chief
Mike Starr, Director of Planning and Development Services Ken Baker, Planner I Daniel
Cortez, Police Chief Steve Mylett, Deputy Director of Gordon Mayer, Deputy City
Engineer Cheryl Taylor, City Attorney Steven Wood and City Secretary Alicia
Richardson.
WORK SESSION
1. CALL TO ORDER
The Work Session was called to order by Mayor Pro Tern Bledsoe at 5:30 p.m.
2. INVOCATION
Mr. Clayton Reed gave the invocation
allegiance.
Mayor Pro Tern Bledsoe led the pledge of
3. LOCAL BUSINESS REPORT
Director of Economic Development Greg Last introduced Andrew Waldson with Sushi
Zushi. Mr. Waldson provided a description of the services provided, hours of operation,
meeting room space and location of business.
4. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL
BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE
REGULAR SESSION.
Mayor Pro Tern Bledsoe read the consent agenda items.
In response to Council member Zito's question, Assistant City Manager provided
Council with an overview of item 4D— Resolution No. 12 -047. Council member Zito
commented on the importance of the City of Southlake and Carroll Independent School
District working with one another for the benefit of the citizens. After further discussion,
the consensus of Council was to table the item until further notice.
REGULAR SESSION
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Pro Tern Bledsoe
at 5:45 p.m.
2A. EXECUTIVE SESSION
Mayor Pro Tern Bledsoe announced that City Council would be going into Executive
Session pursuant to Texas Government Code, Section 551.071, consultation with the
city attorney and Section 551.072, deliberation regarding real property. City Council
adjourned for Executive Session at 5:45 p.m. Executive Session began at 6:05 p.m.
and concluded at 7:09 p.m.
2113. RECONVENE
Mayor Pro Tern Bledsoe reconvened the meeting at 7:20 p.m. Mayor Pro Tern Bledsoe
asked if any action was necessary from Executive Session.
A motion was made to instruct staff to proceed with the purchase of the property located
at 925 Randol Mill Road [sic] pursuant to discussion in Executive Session.
Motion:
Schelling
Second:
Morris
Ayes:
Bledsoe, Morris, Muller, Schelling, Wang, Zito
Approved:
6 -0
A motion was made to instruct staff to proceed on the North Kimball project as
discussed in Executive Session.
Motion:
Schelling
Second:
Muller
Ayes:
Bledsoe, Morris, Muller, Schelling, Wang, Zito
Approved:
6 -0
REGULAR CITY COUNCIL MEETING MINUTES, October 16, 2012
Page 2 of 9
3. REPORTS
3A. MAYOR'S REPORT
Mayor Pro Tern Bledsoe announced the upcoming events.
Council member Wang informed the public and Council of the upcoming 2013
Southlake youth delegation to Suzhou Wuzhong District, China. The delegation is
scheduled for March 8 — 15, 2013. Southlake Sister Cities is accepting applications
from members of Southlake Sister Cities, Southlake residents and Carroll Independent
School District students between 15 and 18 years of age. Additional information on the
delegation can be located on Southlake Sister Cities website.
3B. CITY MANAGER'S REPORT— ORDINANCE PRIORITY SCHEDULE
City Manager Shana Yelverton provided Council with a copy of the City's ordinance
priority schedule and was available to answer questions.
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Pro Tern Bledsoe read the
Consent Agenda items into the record.
4A. APPROVE MINUTES FROM THE OCTOBER 2, 2012 CITY COUNCIL
MEETING AND OCTOBER 8, 2012 SPECIAL CITY COUNCIL MEETING.
4B. ZAl2 -060, PLAT SHOWING FOR LOTS 35 AND 36, F. THROOP NO. 1511
ADDITION, BEING DESCRIBED AS TRACTS 3A01J4, 3A01J3 AND 3A01J,
FRANCIS THROOP SURVEY, ABSTRACT NO. 1511, TARRANT COUNTY,
SOUTHLAKE, TEXAS, LOCATED AT 1287 SUNSHINE LANE, 1700 AND 1750
EAST HIGHLAND STREET, SOUTHLAKE, TEXAS. SPIN #4.
4C. RESOLUTION NO. 12 -038, AUTHORIZE THE CITY MANAGER OR HER
DESIGNEE TO ENTER INTO COOPERATIVE PURCHASING AGREEMENTS
WITH OTHER GOVERNMENTAL ENTITIES AND OTHER COOPERATIVE
PURCHASING ORGANIZATIONS; AND PROVIDING AN EFFECTIVE DATE.
Mayor Pro Tern Bledsoe clarified that the resolution number related to item 4C should
read Resolution No. 12 -049.
4D. RESOLUTION NO. 12 -047, REAFFIRM SUPPORT FOR A JOINT UTILIZATION
PARTNERSHIP WITH THE CARROLL INDEPENDENT SCHOOL DISTRICT,
SET FORTH THE PURPOSE AND GOVERNANCE STRUCTURE OF THE
PROGRAM, AND SUNSET THE PREVIOUSLY - APPOINTED SEVEN MEMBER
JOINT UTILIZATION COMMITTEE.
Council consensus during work session was to table this item until further notice.
REGULAR CITY COUNCIL MEETING MINUTES, October 16, 2012
Page 3 of 9
4E. APPROVE ANNUAL SUPPORT AND MAINTENANCE AGREEMENT WITH
ACCELA INC. IN THE AMOUNT OF $71,774.54.
4F. ORDINANCE NO. 480 -620 (ZAl2 -030), 1 ST READING, ZONING CHANGE AND
SITE PLAN FOR MARSHALL CREEK RANCH ON PROPERTY DESCRIBED
AS TRACT 7A, R. D. PRICE SURVEY, ABSTRACT NO. 992A, CITY OF
SOUTHLAKE, DENTON COUNTY, TEXAS, AND LOCATED AT 4401 T. W.
KING RD., SOUTHLAKE, TEXAS. CURRENT ZONING: AG — AGRICULTURAL
DISTRICT. REQUESTED ZONING: S -P -2 GENERALIZED SITE PLAN ZONING
DISTRICT. SPIN NEIGHBORHOOD #1. THIS ITEM WAS TABLED BY THE
APPLICANT AT THE PLANNING AND ZONING COMMISSION MEETING ON
JUNE 7, 2012 AND JULY 19, 2012 AND IS REQUESTED TO BE TABLED AT
THE OCTOBER 4, 2012 TO THE NOVEMBER 8, 2012 MEETING. (IF THE
PLANNING AND ZONING COMMISSION RECOMMENDS MOVING THE ITEM
TO CITY COUNCIL AT THEIR NOVEMBER 8, 2012 MEETING, THE FIRST
READING FOR THIS ITEM WILL BE SCHEDULED FOR DECEMBER 4, 2012
AND PUBLIC HEARING WILL BE HELD ON JANUARY 15, 2013).
4G. ZAl2 -070, REVISED SITE PLAN FOR THE HILLS CHURCH ON PROPERTY
DESCRIBED AS LOT 1R1, BROCK ADDITION, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS; AND LOCATED AT 2417 AND 2501 W.
SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING IS
"CS" COMMUNITY SERVICE DISTRICT. SPIN #11. THE APPLICANT HAS
WITHDRAWN THIS ITEM.
4H. ZAl2 -069, SITE PLAN FOR CARILLON AMENITY CENTER ON PROPERTY
DESCRIBED AS A PORTION OF TRACTS 2 AND 3A01, LARKIN H CHIVERS
SURVEY; ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS LOCATED AT 1700 AND 1800 N. CARROLL AVE., SOUTHLAKE,
TEXAS. CURRENT ZONING: ECZ — EMPLOYMENT CENTER ZONING
DISTRICT. SPIN #3. THIS ITEM WAS TABLED BY THE APPLICANT AT THE
OCTOBER 4, 2012 PLANNING AND ZONING COMMISSION MEETING TO
THE OCTOBER 18, 2012 MEETING. (IF THE PLANNING AND ZONING
COMMISSION RECOMMENDS MOVING ITEM TO CITY COUNCIL AT THEIR
OCTOBER 18, 2102 MEETING, THE PUBLIC HEARING WILL BE HELD ON
NOVEMBER 6, 2012.)
A motion was made to approve the consent agenda.
Motion:
Schelling
Second:
Muller
Ayes:
Bledsoe, Morris, Muller, Schelling, Wang, Zito
Approved:
6 -0
REGULAR CITY COUNCIL MEETING MINUTES, October 16, 2012
Page 4 of 9
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Pro Tern Bledsoe opened the public forum and asked for anyone wishing to
speak to come forward.
Mr. Casey Zandt, 2010 California Crossing, Dallas, spoke on behalf of Community
Waste Disposal. Mr. Zandt commented that the annual franchise agreement with
Republic Services expires September 2013. He provided information on Community
Waste Disposal and expressed interest to earn the City's business.
There being no one else wishing to speak, Mayor Pro Tern Bledsoe closed the public
forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
Mayor Pro Tern Bledsoe announced that Council would move to item 6B.
6B. RESOLUTION NO. 12 -046 (ZAl2 -084), SPECIFIC USE PERMIT FOR
TELECOMMUNICATION TOWER, ANTENNAS AND ANCILLARY BUILDINGS
ON PROPERTY DESCRIBED AS LOT 1, BLOCK A, OIEN ADDITION,
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 3700 N. WHITE
CHAPEL BOULEVARD, SOUTHLAKE, TX. SPIN #1. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Ken Baker presented item and was
available to answer questions. Mr. Baker's presentation included: future and existing
land use plan; current zoning; aerial views; plans; data coverage expansion plan;
landscaping replanting plan and landscaping improvements.
Applicant representative Bill Bauman presented request and responded to questions
from Council.
A motion was made to approve Resolution No. 12 -046, specific use permit for
telecommunication tower, antennas and ancillary buildings on property described as Lot
1, Block A, Oien Addition; subject to the following: generator will have hospital grade
muffling system; plat review summary No. 3, dated September 27, 2012 and staff report
dated September 27, 2012.
Motion:
Morris
Second:
Muller
Ayes:
Bledsoe, Morris, Muller, Schelling, Wang, Zito
Approved:
6 -0
REGULAR CITY COUNCIL MEETING MINUTES, October 16, 2012
Page 5 of 9
Mayor Pro Tern Bledsoe announced that Council would return to item 6A.
6A. ZAl2 -076, SITE PLAN FOR N3 REAL ESTATE ON PROPERTY DESCRIBED
AS LOT 2A, BLOCK 3, DIAMOND CIRCLE ESTATE ADDITION, AN ADDITION
TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT
620 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: C2 —
LOCAL RETAIL COMMERCIAL DISTRICT. SPIN #7. PUBLIC HEARING
APPROVED
Planner I Daniel Cortez presented item and was available to answer questions. Mr.
Cortez's presentation included: future and existing land use plan; current zoning; aerial
view; site plan; landscape plan; and floor plan. The Planning and Zoning Commission
approved the request noting the applicant withdrew the covered parking and subject to
the site plan review summary No. 2, dated September 26, 2012 and staff report dated
September 28, 2012.
Applicant representative Skip Blake presented request and responded to questions from
Council.
A motion was made to approve ZAl2 -076, site plan for N3 Real Estate on property
described as Lot 2A, Block 3, Diamond Circle Estate Addition; subject to the following:
enclosed patio area have windows that will be dark framed and tinted glass; covered
parking be removed as proposed by applicant; patio will have stained columns to match
the building with the wood arbor covering; site plan review summary No. 2, dated
September 26, 2012 and staff report dated September 28, 2012; patio stone will match
the existing building and will include paved stoned flooring.
Motion:
Morris
Second:
Zito
Ayes:
Bledsoe, Morris, Muller, Schelling, Wang, Zito
Approved:
6 -0
6B. RESOLUTION NO. 12 -046 (ZAl2 -084), SPECIFIC USE PERMIT FOR
TELECOMMUNICATION TOWER, ANTENNAS AND ANCILLARY BUILDINGS
ON PROPERTY DESCRIBED AS LOT 1, BLOCK A, OIEN ADDITION,
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 3700 N. WHITE
CHAPEL BOULEVARD, SOUTHLAKE, TX. SPIN #1. PUBLIC HEARING
APPROVED
Council considered this item earlier in the meeting.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
REGULAR CITY COUNCIL MEETING MINUTES, October 16, 2012
Page 6 of 9
7A. ORDINANCE NO. 480 -447A (ZAl2 -075), 1 ST READING, ZONING CHANGE
AND SITE PLAN FOR CLEARVIEW EYECARE AND LASER CENTER ON
PROPERTY DESCRIBED AS LOT B, BLOCK B, BRIARWOOD ESTATES,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 1980
EAST STATE HIGHWAY 114, SOUTHLAKE, TARRANT COUNTY, TEXAS.
CURRENT ZONING: S -P -1- DETAILED SITE PLAN DISTRICT. PROPOSED
ZONING: S -P -1- DETAILED SITE PLAN DISTRICT. SPIN #4. (IF APPROVED,
THE PUBLIC HEARING WILL BE HELD ON NOVEMBER 6, 2012).
APPROVED
Planner I Daniel Cortez presented item and was available to answer questions. Mr.
Cortez's presentation included: future and existing land use plan; current zoning; aerial
view; pictures of existing site, previous approved site plan; proposed site plan; building
elevations; and landscape plan. The Planning and Zoning Commission, at their October
4, 2012 meeting, approved the request subject to site plan review summary No. 2,
dated September 26, 2012 and staff report dated September 28, 2012.
Applicant representative Skip Blake was present to answer questions from Council.
A motion was made to approve Ordinance No. 480 -447A (ZAl2 -075), first reading and
zoning change and site plan for Clearview Eyecare and Laser Center on property
described as Lot B, Block B, Briarwood Estates; subject to the following: applicant
adding landscaping as presented; site plan review summary No. 2, dated September
26, 2012 and staff report dated September 28, 2012.
Motion:
Morris
Second:
Zito
Ayes:
Bledsoe, Morris, Muller, Schelling, Wang, Zito
Approved:
6 -0
7B. ORDINANCE NO. 1049 (CP12 -005), 1 ST READING, LAND USE PLAN
AMENDMENT FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY
RESIDENTIAL ON PROPERTY DESCRIBED AS JAMES L. CHIVERS
SURVEY, TRACTS 2D01 AND 2D01A, ABSTRACT NO. 348, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 930 E. DOVE RD.,
SOUTHLAKE, TARRANT COUNTY, TEXAS CURRENT ZONING: SF -1A-
SINGLE FAMILY RESIDENTIAL ZONING DISTRICT. PROPOSED ZONING: R-
PUD — RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN #2.
(IF APPROVED, THE PUBLIC HEARING WILL BE HELD ON NOVEMBER 6,
2012).
APPROVED
Director of Planning and Development Services Ken Baker presented items 7B and 7C.
Mr. Baker's presentation included: future and existing land use plan; current zoning;
aerial view; development plan; development /pedestrian access plan; and tree
REGULAR CITY COUNCIL MEETING MINUTES, October 16, 2012
Page 7 of 9
conservation plan. The Planning and Zoning Commission, at their October 4, 2012
meeting, approved CP12 -005, subject to staff report dated September 28, 2012. The
Commission also approved ZAl2 -083 (item 7C), subject to site plan review summary
No. 2, dated August 26, 2012; staff report dated September 28, 2012; proper signage
for the roads pursuant to city engineer standards and applicant's willingness to work
with the city to make any mitigation required regarding radius of the street.
Applicant representative Koose Maykus presented request and responded to questions
from Council.
Applicant and Council discussed the proposed development plan.
A motion was made to approve Ordinance No. 1049 (CP12 -005), first reading and Land
Use Plan amendment from low density residential to medium density residential on
property described as James L. Chivers Survey, Tracts 2D01 and 2D01A; subject to the
following: Planning and Zoning Commission recommendation and staff report dated
October 10, 2012.
Motion:
Morris
Second:
Wang
Ayes:
Bledsoe, Morris, Schelling, Wang, Zito
Nays:
Muller
Approved:
5 -1
7C. ORDINANCE NO. 480 -627 (ZAl2 -083), 1 ST READING, ZONING CHANGE AND
DEVELOPMENT PLAN FOR OAK BEND ON PROPERTY DESCRIBED AS
JAMES L. CHIVERS SURVEY, TRACTS 2D01 AND 2D01A, ABSTRACT NO.
348, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 930
E. DOVE RD., SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT
ZONING: SF -1A- SINGLE FAMILY RESIDENTIAL ZONING DISTRICT.
PROPOSED ZONING: R -PUD— RESIDENTIAL PLANNED UNIT
DEVELOPMENT. SPIN #2. (IF APPROVED, THE PUBLIC HEARING WILL BE
HELD ON NOVEMBER 6, 2012).
APPROVED
Council discussed this request in conjunction with item 7B.
Mayor Pro Tern Bledsoe announced that the following people did not wish to speak, but
were in favor of the item: W. Ken Stewart, 2421 Spring Valley Drive, Bedford; Chuck
Hallett, 6504 Horeshoe Bend, Colleyville; Brenda Gilmore, 2920 West Shady Grove
Road, #206, Irving; and Ted Apodace, 930 East Dove Road.
A motion was made to approve Ordinance No. 480 -627 (ZAl2 -083), first reading,
zoning change and development plan for Oak Bend on property described as James L.
Chivers Survey, Tracts 2D01 and 2D01A, located at 930 East Dove Road; subject to the
following: eastern boundary fence will be five -foot wrought iron with landscaping; 100-
REGULAR CITY COUNCIL MEETING MINUTES, October 16, 2012
Page 8 of 9
feet paved cul -de -sac; future trail connection to have signage attached; developer will
provide for fence to be opened at such time when a future trail connection is made to
the development's trail; minimum floor plan will be 4,000 square feet; entry feature
designs will be presented at second reading; street lights located at curves in the
roadway; rumble strip installed and to work with staff on protective accommodations on
the crosswalk; preserving 200 -foot front entryway as shown on the plan; site plan review
summary No. 2, dated August 26, 2012 and staff report dated October 10, 2012.
Motion:
Morris
Second:
Wang
Ayes:
Bledsoe, Morris, Muller, Schelling, Wang, Zito
Approved:
6 -0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA)
11. MEETING ADJOURNED.
Mayor Pro Tern Bledsoe adjourned the meeting at 9:05 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
John Terrell
Mayor
ATTEST:
Alicia Richardson, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, October 16, 2012
Page 9 of 9