2005-10-25 Official Minutes
Approved by Joint Utilization Committee 2/9/06
JOINT UTILIZATION COMMITTEE
Minutes
October 25, 2005
Joint Utilization Committee Members Present: John Terrell, City Council Representative JUC
Chair; Virginia Muzyka, City Council Representative; Emily Galpin, Parks and Recreation
Board Representative; Liz Jackson, City Council At -Large Representative; Craig Rothmeier,
CISD Board Representative; and Erin Shoupp, CISD Board Representative
Committee Members Absent: Donna Feuchter, CISD Board of Trustees Citizen
Staff Members Present: Steve Polasek, Deputy Director of Community Services and Dr. Derek
Citty, CISD Chief Personnel Officer.
Guest(s) Present: Wade Goolsby, Chief of Police and Diane Frost, interim CISD
Superintendent
Agenda Item No. 1. Call to Order
JUC chair John Terrell called the meeting to order at 6:00 p.m.
A quorum of voting members was present.
Agenda Item No. 2. Administrative Comments: Oath of Office
The Oath of Office was administered to new JUC member and City Council appointee Lizbeth
Jackson, as well as continuing re- appointees Council Member Virginia Muzyka, CISD Board
Members Craig Rothmeier and Erin Shoupp. The new JUC members were welcomed to the
committee.
Agenda Item No. 3. Consider: Approval of the minutes from the August 11, 2005 meetings.
A motion was made to accept the August 11, 2005 Joint Utilization minutes as presented.
Motion: Rothmeier
Second: Muzyka
Ayes: Galpin, Jackson, Muzyka, Rothmeier, Shoupp and Terrell
Nays: None
Abstention: None
Approved: 6 -0
Motion carried.
Agenda Item No. 4. Consider: Election of Officers for 2005 -06
A motion was made to nominate John Terrell as Chairman for 2005 -06.
Motion: Rothmeier
Second: Shoupp
Ayes: Galpin, Jackson, Muzyka, Rothmeier, Shoupp and Terrell
Nays: None
October 25, 2005 JUC Meeting Minutes Page 1 of 4
Approved: 6 -0
Motion carried.
A motion was made to nominate Erin Shoupp as Vice - Chairman for 2005 -06.
Motion: Muzyka
Second: Jackson
Ayes: Galpin, Jackson, Muzyka, Rothmeier, Shoupp and Terrell
Nays: None
Abstention: None
Approved: 6 -0
Motion carried.
Agenda Item No. 5. Consider: Establish Meeting Date for Joint Utilization Committee Meetings
After a brief review of the days that conflict with their schedules, committee members agreed
to continue holding the Joint Utilization Committee meetings on the second Thursday of the
month.
Agenda Item No. 6. Discussion: Update on School Resource Officer Program (SRO)
Chief of Police Wade Goolsby presented highlights from the proposed contract for the SRO
program between the City and CISD. The contract defines the provision of training and
equipment, the duties, direction and supervision of the SRO are clarified, the handling of SRO
performance is refined. The City will continue to fund the program this year. The District will
reimburse the overtime cost involved when the SRO works the after - school events. The
agreement is for one year with a provision of termination with 30 days written notice.
Diane Frost, CISD Superintendent, addressed the committee about the importance of the SRO to
the school campus and the great contribution they make to the District.
Dr. Derek Citty, CISD Chief Personnel Officer, said the District appreciates the City Council's
willingness to bear the burden of funding the program this year.
Agenda Item No. 7. Discussion: CISD Spanish Class communication with Sister City El Fuerte,
Mexico
Last spring, JUC discussed the possibility of utilizing the CISD Spanish Club to assist in
communications with Southlake's Sister City, El Fuerte, Mexico.
Dr. Citty commented that he thinks the Foreign Language Club at the senior high school would
be eager to take on this opportunity. The District and Southlake Sister Cities will continue to
work to initiate a program of communications between the students and citizens of El Fuerte,
Mexico.
Emily Galpin suggested using an introduction program similar to the "Japan in a Suitcase"
program, which was presented to third and forth graders to acquaint them with our Japanese
Sister City, Tome -City, Japan.
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Agenda Item No. 8. Discussion: Potential for Joint Operational Programs
CISD Board Trustee and JUC member Craig Rothmeier proposed this item to gauge the interest
of the CISD and City in pursuing potential joint use operational programs. Mr. Rothmeier would
like the committee to think about ways to expand their uses beyond facility- sharing and cost -
sharing and to explore opportunities for grounds maintenance and other areas where functions
and operations may be shared. Mr. Rothmeier volunteered to look at the organizational structures
of the City and CISD to find where there might be some commonality and explore those at future
JUC meetings.
The committee expressed an interest in investigating whether there exists an opportunity to share
landscape maintenance between the City and District. This item will be placed on the next JUC
meeting agenda for further discussion.
Agenda Item No. 9. Discussion: CISD Projects Update - There was no report at this meeting.
Agenda Item No. 10. Discussion: City Project Update
A copy of the City Project Update was included in the JUC packets. The report contained status
information about various City road construction projects. Contact Deputy Director of Public
Works Charlie Thomas regarding projects or construction status.
Other Items of Interest — JUC members were invited to attend the Boo Boo's Buddies Pet
Celebration on October 29 at Bob Jones Park at the site of the future dog park. Liberty Garden,
Phase II is underway in Bicentennial Park. The City is also planning the next 17 -acre
neighborhood park off of Dove Road — Sheltonwood Park — which could be used for joint use
day time functions. The Bob Jones Nature Center is meeting with the architects and staff next
week to modify the Tucker House. The nature center will offer many opportunities for joint use
events. Bob Jones Nature Center committee will begin meeting once a month on Wednesday and
would love to have someone from the CISD to participate in the group.
Sidewalks in Front of Durham Elementary /Intermediate School — Because of a gap in the
sidewalks in front of the schools, the District has to provide two safety crossing guards to assist
children, whereas, if the sidewalks were connected, students from both campuses could use one
crosswalk and eliminate the need for two crossing guards, which could save the District $5,000
per year. The District will check with Harry Ingalls, assistant chief of operations, to see if they
can participate in the cost o constructing the sidewalk. Staff received direction from the
chairman to determine the sidewalk distance needed and any other changes or cost factors that
would be involved and to present that information back to the committee.
Steve Polasek Appointed to the Position of Director of Community Services — It was announced
that Deputy Director Steve Polasek had dropped one of the "D "s when he was selected as the
Director of Community Services. Mr. Polasek was congratulated on his new position and also on
his new role as a daddy.
Advertising of City Programs to CISD Parents and Students — Participation in Parks and
Recreation city - sponsored programs has been adversely affected by the District's new policy on
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not distributing flyers to students. The District's public information officer will reconsider the
regulation regarding certain areas for the next school year, such as Parks and Recreation, but
does not foresee allowing vendors to distribute flyers in the children's folders.
Agenda Item No. 11. Discussion: Future Joint Use Facilities, Projects and Goals - This item
was not discussed.
Agenda Item No. 12. Adjournment
The meeting was adjourned at 6:45 p.m.
C I"
AgAll*
JUC Chairman
Attest:
/.,
-teve '.lasek, Director of Community Services
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