2006-04-19 Official Minutes
Approved by Joint Utilization Committee 6/8/06
JOINT UTILIZATION COMMITTEE
Minutes
April 19, 2006
Joint Utilization Committee Members Present: John Terrell, City Council Representative JUC
Chair; Erin Shoupp, JUC Vice Chair and CISD Board Representative; Donna Feuchter, CISD
Board of Trustees Citizen; Virginia Muzyka, City Council Representative; Ken Goodman,
Parks and Recreation Board Representative (arrived 6:17 p.m.); Liz Jackson, City Council At-
Large Representative (arrived 6:19 p.m.); and Craig Rothmeier, CISD Board Representative
Committee Members Absent: None
Staff Members Present: Steve Polasek, Director of Community Services, Chris Tribble,
Deputy Director of Community Services and Dr. Derek Citty, CISD Chief Personnel Officer.
Guest(s) Present: Barbara Anderson, director of community relations with Sabre Holdings; Toni
Harrison - Kelly, KERA program director
Agenda Item No. 1. Call to Order
JUC chair John Terrell called the meeting to order at 6:00 p.m.
A quorum of voting members was present.
Agenda Item No. 2. Administrative Comments:
An announcement was made that the Office of City Secretary is now accepting applications for
City boards and commissions. JUC members whose terms will expire in May 2006 may wish to
reapply to JUC or to another board. An application was included in the meeting packet.
Agenda Item No. 3. Consider: Approval of the minutes from the February 9, 2006 meeting.
A motion was made to accept the February 9, 2006 Joint Utilization minutes with the
change as noted.
Motion: Rothmeier
Second: Muzyka
Ayes: Feuchter, Muzyka, Rothmeier, Shoupp and Terrell
Nays: None
Abstention: None
Approved: 5 -0
Motion carried.
Agenda Item No. 4. Discussion: Saber Holding's Math Can Take You Places Presentation
The City and Saber staffs have been working together to determine ways that the two
organizations can partner to mutually benefit by advertising, cooperation and certain events.
There are a number of activities and projects that are being currently reviewed between the two
groups to work together and benefit. The Math Can Take You Places is one of those programs.
April 19, 2006 JUC Meeting Minutes Page 1 of 4
Barbara Anderson, director of community relations with Sabre Holdings, presented an overview
of Sabre's community involvement and volunteer efforts.
Toni Harrison- Kelly, KERA program director, presented information about specific components
of the math program and explained how each feature may be used to supplement the teacher's
instruction to promote the relevance of math in the classroom. Math Can Take You Places
student video programs are now being broadcast in eight states and reach 1.5 million students
nationwide. JUC members were shown a ten minute preview of a student video.
Two opportunities for CISD were offered: 1) Teachers of grades 4 -6 may receive a free copy of
the CD/DVD by completing an online application at www.mathcantakeyouplaces.org and 2)
teacher grants are available (deadline is April 21).
Agenda Item No. 5. Discussion: Potential for Joint Operational Programs
CISD and city staff members have conducted several brainstorming meetings to investigate areas
that were previously identified as opportunities for joint cooperation and consolidation of
programs. Dr. Citty updated the committee on the progress to date.
Human Resources
1. Staff training — Strong opportunities exist for shared employee diversity and sexual
harassment training. The district is suited to offer these sessions and can accommodate
1,000 people with bi- language training.
2. Shared health insurance — There is not much commonality in this area. The district has a
lower rating than the City and thus a consolidation would cause the city's rates to go up.
3. Wellness program — The city and district will continue to look at this area. One possible
opportunity is consolidation of the annual Flu shots offered to both staffs.
4. North Texas Municipal Alliance — City staff will be invited to take advantage of some of
the alliance's training programs for administrators, supervisors, and customer service
agents.
5. North Central Texas Association of School Personnel Administrators — City staff are
invited to participate in the supervisory training for maintenance and custodian sessions
that are offered by this organization to the district.
6. Employee Day Care — Although there are many unanswered fundamental questions to
resolve before an employee- supported day care can be considered, the district continues
to pursue this goal. A web -based survey may be conducted of city employees to gauge
their level of interest in having a joint day care facility.
Public Works
1. Building Maintenance — This area presents some opportunities for shared custodial
services such as providing assistance with maintenance of the parking lot entry and
replacement of light bulbs /fixtures on pole lights in parking lots.
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2. Fleet maintenance — There are some structural limitations that prohibit joint use. The
district's maintenance facility has only two vehicle bays and is constantly being used for
repairs to the school buses.
3. Fleet service — There are no opportunities for joint use at this time since the district and
city have completely different operations.
4. Grass maintenance — Both entities are at capacity for grounds maintenance due to the
large amount of acreage they each must maintain, however, they will continue to look for
opportunities.
5. Large -scale plumbing requiring heavy dirt work — CISD does not own a backhoe and
would benefit from the city sharing its equipment, such as the backhoe, in case of a water
break or other emergencies.
6. HVAC — The district has staff with HVAC expertise that the city may be able to tap into.
Finance — Further meetings will be arranged to delve into possibility of shared purchasing and
bidding processes.
Marketing — Both entities may help publicize each other's events on webpages, cable and
newsletters.
Quarterly updates on the progress of these shared programs will be provided to Joint Utilization
Committee members.
Agenda Item No. 6. Discussion: CISD Projects Update — Dr. Citty provided a brief report on
CISD projects.
Bonds — The district anticipates receiving a project schedule for the $24.5 million
expenditure of the bonds recently passed. Projects this summer include resurfacing of the
stadium parking lot, installation of learning cottages at Eubanks and Johnson elementary
schools, retrofitting of lights in older school campuses, and replacing most of the HVAC
system at the senior high school.
CISD and Gateway Church road issue — This item may be discussed at the CISD board
meeting on May 1St
Newman Developers of the former Aventerra property on SH 114 — Staff is expecting to
receive preliminary plans from the Newman for the former Aventerra acreage.
Agenda Item No. 7. Discussion: City Project Update
Striping of FM 1709 — A schedule for re- striping of Southlake Boulevard will be emailed
to JUC members.
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City's participation in the STEP Grant Program — The city is seeking to expand its
trail/sidewalk system from Dove Road at White Chapel, east to Carroll Middle School,
south on Carroll Avenue to Old Union School.
A copy of the City Project Update was included in the JUC packets. The report contained status
information about various City road construction projects. Contact Public Works Construction
Inspector Clayton Redinger regarding projects or construction status.
Agenda Item No. 8. Discussion: Future Joint Use Facilities, Projects and Goals
Bob Jones Nature Center — The District and city are looking forward to the opening of the Bob
Jones Nature Center and anticipate many types of joint use activities and curriculum
development. The layout plan for the center may be brought to JUC after presentation at Park
Board and SPDC. The city also offered to take school board members on a tour of the property.
Noble Oaks Pond — The improvements to the pond should be completed by beginning of the fall
school season.
Agenda Item No. 9. Adjournment
The meeting was adjourned at 7:42 p.m.
1
John Terrell, JUC hairman
Attest:
S e Polasek, Director of Community Services
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Joint Utilization Committee Meeting
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