2006-06-08 Official Minutes
Approved by Joint Utilization Committee 9/20/06
JOINT UTILIZATION COMMITTEE
Minutes
June 8, 2006
Joint Utilization Committee Members Present: John Terrell, City Council Representative JUC
Chair; Virginia Muzyka, City Council Representative; and Craig Rothmeier, CISD Board
Representative; and Erin Shoupp, JUC Vice Chair and CISD Board Representative
Committee Members Absent: Donna Feuchter, CISD Board of Trustees Citizen; Ken
Goodman, Parks and Recreation Board Representative; Liz Jackson, City Council At -Large
Representative;
Staff Members Present: Steve Polasek, Director of Community Services, and Chris Tribble,
Deputy Director of Community Services
Guest(s) Present: Carolyn Morris, Councilmember
Agenda Item No. 1. Call to Order
JUC chair John Terrell called the meeting to order at 6:30 p.m.
A quorum of voting members was present.
Agenda Item No. 2. Administrative Comments:
Director Polasek provided a brief update on the progress being made to consolidate some of the
mutual operations of the City and CISD. Some of the areas under consideration are general
purchasing, fuel purchasing, equipment and vehicle warehousing, payroll, investment, utilities.
Further progress will be on hold until after the budget processes for the City and district are
completed.
Agenda Item No. 3. Consider: Approval of the minutes from the April 19, 2006 meeting.
A motion was made to accept the April 19, 2006 Joint Utilization minutes as corrected to
show Erin Shoupp as a late arrival.
Motion: Shoupp
Second: Rothmeier
Ayes: Muzyka, Rothmeier, Shoupp and Terrell
Nays: None
Abstention: None
Approved: 4 -0
Motion carried.
Agenda Item No. 4. Discussion: Bicentennial Park Improvements
Director Polasek presented an overview of the concept plan and schematic design of existing
facilities and the undeveloped west portion of Bicentennial Park drafted by Schrickel, Rollins
June 8, 2006 JUC Meeting Minutes Page 1 of 2
and Associates and requested feedback on the district's level of interest on further discussions for
joint use of a proposed regulation -size, lighted baseball facility being proposed in the plan. The
ballfield would present possible joint use opportunities by the CISD and the boys high school
baseball team.
JUC members were favorable to the park plan as it was presented. A few of the ideas included
joint opportunities for the Safety Town feature, relocation of the Lodge and maintenance facility
in the park, abolishment and replacement of Adventure Alley, possibility of incorporating a
retention pond into the open space area, grading and drainage issues to be addressed in next
phase of plan, the thoroughfare road features and possibilities for capturing concession funds for
park maintenance.
The proposed baseball facility has not been formally discussed by the district but the district has
had a long- standing interest in having access to a lighted baseball facility. Currently, school
district funding does not exist for this type of facility. Future involvement could be determined
by a vote on an upcoming bond election if the bond can be constructed as a shared situation.
Depending upon the level of dollar participation the City is seeking, there may be possibilities
for the district next spring.
The committee's recommendation and direction for staff was to set up a meeting with the
District's superintendent, athletic director and baseball coach and representatives from Schrickel,
Rollins and Associates and council members to review the plan and address issues within the
next couple of weeks.
Agenda Item No. 5. Discussion: CISD Projects Update — Ms. Shoupp provided a brief report on
CISD projects. Five contracts for improvements to Carroll High School have been approved and
will be commencing soon. The District anticipates the city's growth in units and density to
necessitate expansion at several schools and a possible new elementary school on North White
Chapel.
Agenda Item No. 6. Discussion: City Project Update
A copy of the City Project Update was included in the JUC packets. The report contained status
information about various City road construction projects. Contact Clayton in the Public Works
Department regarding projects or construction status.
Agenda Item No. 7. Discussion: Future Joint Use Facilities, Projects and Goals - This item will
be considered at the next meeting.
Agenda Item No. 8. Adjournment
_meeting was ' rned at 7:17 p.m.
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Attest: l
ve Polasek, Director of Community Services
3 -2