2006-09-20 Official Minutes
Approved by Joint Utilization Committee 12/14/06
JOINT UTILIZATION COMMITTEE
Minutes
September 20, 2006
Joint Utilization Committee Members Present: John Terrell, City Council Representative JUC
Chair; Bernie Ausdenmoore, CISD Board Representative; Donna Feuchter, CISD Board of
Trustees Citizen; Virginia Muzyka, City Council Representative; and Craig Rothmeier, CISD
Board Representative; and Frances Scharli, City Council Citizen Representative
Committee Members Absent: Ken Goodman, Parks and Recreation Board Representative
Staff Members Present: Steve Polasek, Director of Community Services and Dr. Derek Citty,
CISD Chief Personnel Officer.
Guest(s) Present: Jim Blagg, Assistant City Manager, Rick Smith, Director of Department of
Public Safety, Wade Goolsby, DPS Chief of Police, Harry Ingalls, Assistant Superintendent —
Operations, CISD
Agenda Item No. 1. Call to Order
JUC chair John Terrell called the meeting to order at 6:02 p.m.
A quorum of voting members was present.
Agenda Item No. 2. Administrative Comments:
Director Polasek provided the Administrative Comments.
A. Oath of Office — Newly appointed and reappointed JUC members were administered
the oath of office.
B. Open Government Training — State Law requires all elected and appointed officials of
the City to complete training on the Open Meetings Act and Public Information Act.
Training sessions are provided either online at www.oag.state.tx.us or through videos
available for check -out in the Office of the City Secretary. A Certificate of
Completion for each member will be maintained in the Office of the City Secretary.
Agenda Item No. 3. Consider: Approval of the minutes from the June 8, 2006 meeting,
A motion was made to accept the June, 2006 Joint Utilization minutes.
Motion: Rothmeier
Second: Muzyka
Ayes: Ausdenmoore, Feuchter, Muzyka, Rothmeier, Scharli and Terrell
Nays: None
Abstention: None
Approved: 6 -0
Motion carried.
September 20, 2006 JUC Meeting Minutes Page 1 of 4
Agenda Item No. 4. Consider: Election of Officers for 2006 -07
Chair Terrell lead the election process for a Chair to serve 2006 -07.
A motion was made to nominate Craig Rothmeier for the Chair position.
Motion: Ausdenmoore
Second: Terrell
Ayes: Ausdenmoore, Feuchter, Muzyka, Rothmeier, Scharli and Terrell
Nays: None
Abstention: None
Approved: 6 -0
Motion carried.
Newly elected Chair Rothmeier lead the election for Vice - Chair.
A motion was made to nominate Virginia Muzyka as Vice - Chair.
Motion: Terrell
Second: Scharli
Ayes: Ausdenmoore, Feuchter, Muzyka, Rothmeier, Scharli and Terrell
Nays: None
Abstention: None
Approved: 6 -0
Motion carried.
Agenda Item No. 5. Discussion: Update on Bicentennial Park schematic design and joint use
opportunity for proposed baseball facility
Director Polasek presented this item. Staff has received the final draft of the schematic design
and cost estimates and will be meeting with the Bicentennial Park Work Group within the next
two weeks to review the drafts. A presentation of the proposed west side facilities may be
brought before JUC within the next 30 -60 days.
Agenda Item No. 6. Discussion: Noble Oaks Pond Improvements
Director Polasek presented this item. This item was brought forward to inform the JUC of the
improvements that are planned for the pond located at Noble Oaks Park and to ensure there are
no conflicts with the school district to those improvements since the western edge is on CISD
property. Improvements include drainage and grade work, a well, landscaping and a pavilion
with water and electricity. The pond is proposed to be named in memory of Ms. Linda Pfleger, a
former teacher at Old Union Elementary, and a small plaque and seating area will be installed
next to the pond.
Staff will proceed with presentation of the improvements through the Planning & Zoning
Commission and City Council.
Agenda Item No. 7. Discussion: School Resource Officer (SRO) Program
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Wade Goolsby, DPS Chief of Police, presented historical progression of the School Resource
Officer (SRO) program and introduced a proposal for joint funding of the program. Mr. Goolsby
shared information about how other school districts handle funding of their SRO programs.
School Resource Officers are provided to the high schools and middle schools of the Carroll
school district. Seventy -five percent of the officer's salary and benefits were paid by the District
originally. Since 2002, the Crime Control and Prevention District has fully funded the program
in order to assist the District due to funding difficulties. An exit strategy for returning of the SRO
cost to a shared arrangement between the City and the District is needed to remove the SRO
funding from the Crime Control District budget.
This item was presented to provide notice to the District that the City would like to begin
discussion between the City and CISD administrations on an approach for returning to shared
funding of the SRO program.
A "phase -in" approach could be one option to explore as well as other creative solutions.
Agenda Item No. 8. Discussion: Update on joint use at Durham Elementary /Intermediate School
for Summer of 2007
Director Polasek presented this item. Scheduled roofing, HVAC and drainage work are planned
at Durham Elementary /Intermediate School during the summer of 2007, making the facility
unavailable for joint use programs, specifically the City's Summer Camp Mania. The City and
CISD staff is currently working to identify an alternate location for the summer program.
Agenda Item No. 9. Discussion: Stormwater Utility
Bob Price, Director of Public Works, presented details on the proposed Stormwater Utility and
enterprise fund to address existing flooding, drainage and water quality issues. $52,093,000
worth of stormwater projects have been identified city wide and categorized as localized,
primary or secondary depending of their impact. Sixty -two percent of Southlake is considered to
be contributing to the impact to the impervious area, whereas 29.7% is commercial and churches
account for a little over 2 %, the CISD is a little under 6 %, Keller ISD is .2% and the county,
state and federal governments are almost one - seventh of a percent. A standard rate and allowable
exemptions will be determined by City Council. The Stormwater Utility Ordinance will be
presented to City Council on October 3, 2006 for First Reading and Public Hearing, followed by
Second Reading October 17, 2006. It is anticipated that consumers will receive their bills in
November, which could mean revenue would be available around the first of the year.
A recommendation was offered for the District to provide a program to demonstrate conservation
and reduction of water use. The District will be working on water well drilling possibilities this
fall.
Agenda Item No. 10. Discussion: CISD Projects Update — CISD Finance officer Harry Ingalls
provided a report on CISD projects underway at several school campuses and future construction
and expansion plans.
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Agenda Item No. 11. Discussion: City Project Update
A copy of the City Project Update was included in the JUC packets. The report contained status
information about various City road construction projects. Contact Public Works Department
Construction Manager Clayton Redinger regarding projects or construction status.
Agenda Item No. 12. Discussion: Future Joint Use Facilities, Projects and Goals — The next JUC
meeting will include an item to explore mutual opportunities between the District and the City.
Agenda Item No. 13. Adjournment
A motion was made to adjourn the meeting at 7:35 p.m.
Motion: Ausdenmoore
Second: Muzyka
Ayes: Ausdenmoore, Feuchter, Muzyka, Rothmeier, Scharli and Terrell
Nays: None
Abstention: None
Approved: 6 -0
Motion carried.
Craig Rothmeier, JUC Chairman
Attest:
eve Po asek, Director of Community Services
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Please sign in ...
Joint Utilization Committee Meeting
Wednesday, September 20, 2006
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