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2006-12-14 Official Minutes Approved by Joint Utilization Committee 2/8/07 JOINT UTILIZATION COMMITTEE Minutes December 14, 2006 Joint Utilization Committee Members Present: Craig Rothmeier, CISD Board Representative and JUC Chair; Bernie Ausdenmoore, CISD Board Representative; Ken Goodman, Parks and Recreation Board Representative; Virginia Muzyka, City Council Representative and JUC Vice - Chair; Frances Scharli, City Council Citizen Representative; and John Terrell, City Council Representative Committee Members Absent: Donna Feuchter, CISD Board of Trustees Citizen Staff Members Present: Steve Polasek, Director of Community Services and Dr. Derek Citty, CISD Chief Personnel Officer. Guest(s) Present: None Agenda Item No. 1. Call to Order JUC chair Craig Rothmeier called the meeting to order at 6:02 p.m. A quorum of voting members was present. Agenda Item No. 2. Administrative Comments: Director Polasek provided the Administrative Comments. A. Open Government Training — State Law requires all elected and appointed officials of the City to complete training on the Open Meetings Act and Public Information Act. Training sessions are provided either online at www.oag.state.tx.us or through videos available for check -out in the Office of the City Secretary. B. Bicentennial Park Schematic Design Update — A joint work session with the City Council, Parks Board, and Southlake Parks Development Corporation was held on December 5, 2006 to review the details of the plans and receive input. A similar meeting is planned for the CISD Board of Trustees at their December 11, 2006 meeting to be followed by a city -wide SPIN meeting on December 14. Formal recommendations and adoptions at the various board and Council levels would occur in January and February of 2007. C. Transition of summer program from Durham EIS — City and CISD staff are working to finalize the following tentative schedule to meet the joint use needs for summer programming typically scheduled at Durham EIS. • Summer Camp Mania - Carroll Middle School cafeteria, classroom, and two gyms • Jazzercise - Moved to cafeteria or gym. (Location to be determined) • Summer Camp Oaks - Rockenbaugh (Cafeteria, gym, and classrooms) December 14, 2006 JUC Meeting Minutes Page 1 of 2 • Youth Basketball /Volleyball (Dawson Middle School) • All programs that are held at Carroll Middle School during the daytime hours will be moved to Eubanks. Agenda Item No. 3. Consider: Approval of the minutes from the September 20, 2006 meeting. A motion was made to accept the September 20, 2006 Joint Utilization minutes as corrected. Motion: Muzyka Second: Terrell Ayes: Ausdenmoore, Goodman, Muzyka, Rothmeier, Scharli and Terrell Nays: None Abstention: None Approved: 6 -0 Motion carried. Agenda Item No. 4. Discussion: Joint Use Opportunities Chair Rothmeier and Director Polasek presented this item. The City and CISD staff will continue discussions to explore potential opportunities for cooperation or consolidation of some compatible operation areas at a meeting on January 11, 2007. Agenda Item No. 5. Discussion: CISD Projects Update — There was a brief report on the upcoming Aventerra project which is due to begin the first of 2007. Agenda Item No. 6. Discussion: City Project Update A copy of the City Project Update was included in the JUC packets. The report contained status information about various City road construction projects. Contact Public Works Director Bob Price regarding projects or construction status at 817.748.8097. Agenda Item No. 7. Discussion: Future Joint Use Facilities, Projects and Goals — This item was covered in above items. Agenda Item No. 8. Adjournment A motion was made to adjourn the meeting at 6:28 p.m. Motion: Ausdenmoore Second: Terrell Ayes: Ausdenmoore, Goodman, Muzyka, Rothmeier, Scharli and Terrell Nays: None Abstention: None Approved: 6 -0 Motion carried./ j, Attest: w Rothmeie JUC Chairman Steve Po asek, Dire ,rr of Community Services 3 -2 Please sign in ... Joint Utilization Committee Meeting Thursday, December 14, 2006 Name (please print) Email /Phone (if changed) , :4 KA V m m 10 2 GjA2-1 gl`-- F; OF,Ape 45-460,4,022,4(0g_ a.,-1 Ct Q T(4 tfl� eadtzvo C.\(\a,t_e_D ; - ) ����c� 006(64A M: \WP- FILES\FORMS \Sign In Sheet.doc