2006-02-09 Joint Utilization Meeting Joint Utilization Committee meeting
Thursday, February 9, 2006
Location: Southlake Town Hall
1400 Main Street
Training Room #3D
Southlake, Texas 76092
Time: 6:00 p.m.
Agenda:
1. Call to Order
2. Administrative Comments
A. Oath of Office to Ken Goodman and Donna Feuchter
3. Consider: Approval of the meeting minutes of October 25, 2005
4. Discussion: Potential for joint operational programs
5. Discussion: CISD Project Update (standing item)
6. Discussion: City Project Update (standing item)
7. Discussion: Future Joint Use Facilities, Projects and Goals (standing item)
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, February 3, 2006, by 5:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
6. Jo,
Lori Farwell, TRMC ~
City Secretary
r�i .wQ r a •
•
, I� k Ntli O� •••
If you plan to attend this public meeting and ‘ h i lifre trgsglity that requires special needs, please
advise the City Secretary 48 hours in advance at 817.748.8016 and reasonable accommodations
will be made to assist you.
Official Minutes
Approved by Joint Utilization Committee 4/19/06
JOINT UTILIZATION COMMITTEE
Minutes
February 9, 2006
Joint Utilization Committee Members Present: John Terrell, City Council Representative JUC
Chair; Donna Feuchter, CISD Board of Trustees Citizen; Virginia Muzyka, City Council
Representative; Ken Goodman, Parks and Recreation Board Representative; Liz Jackson, City
Council At -Large Representative; Erin Shoupp, JUC Vice Chair and CISD Board
Representative (arrived late) and Craig Rothmeier, CISD Board Representative
Committee Members Absent: None
Staff Members Present: Steve Polasek, Director of Community Services, Chris Tribble,
Deputy Director of Community Services and Dr. Derek Citty, CISD Chief Personnel Officer.
Guest(s) Present: None
Agenda Item No. 1. Call to Order
JUC chair John Terrell called the meeting to order at 6:00 p.m.
A quorum of voting members was present.
Agenda Item No. 2. Administrative Comments: Oath of Office
The Oath of Office was administered to new JUC member and Parks and Recreation Board
appointee Ken Goodman and CISD re- appointee Donna Feutcher.
Agenda Item No. 3. Consider: Approval of the minutes from the October 25, 2005 meeting.
A motion was made to accept the October 25, 2005 Joint Utilization minutes as corrected to
show Diane Frost's title as "interim" CISD Superintendent.
Motion: Rothmeier
Second: Muzyka
Ayes: Feuchter, Goodman, Jackson, Muzyka, Rothmeier and Terrell
Nays: None
Abstention: None
Approved: 6 -0
Motion carried.
Agenda Item No. 4. Discussion: Potential for Joint Operational Programs
The committee had previously expressed an interest in investigating whether there exists an
opportunity to cooperate and consolidate operational programs between the City and the school
district.
Based on the information received during discussions with CISD staff and City department
directors, further investigation was done by Steve Polasek, Derek Citty and Craig Rothmeier to
identify suitable opportunities for further exploration. The identified opportunities include:
February 9, 2006 JUC Meeting Minutes Page 1 of 3
1. Finance/business office
2. Purchasing (fuel purchase, warehousing, bulk purchases)
3. HR — training (diversity, sexual harassment, etc.), benefits; wellness program
4. Maintenance /custodial — building maintenance, HVAC and other services
5. Marketing — any opportunity to promote each other's offerings
6. Fleet maintenance
The committee brainstormed the ideas listed above and agreed to add legal services and an
employee day care to the list of potential joint programs.
Initial meetings are being arranged between the various City and CISD departments to further
refine, review and investigate these opportunities.
Agenda Item No. 5. Discussion: CISD Projects Update — Dr. Citty provided a brief report on
CISD projects.
Sister Cities Program with City El Fuerte, Mexico — In addition to the existing
relationship with El Fuerte, Mexico, another Mexico city may be sought to form a sister
cities relationship with.
Sidewalks in Front of Durham Elementary /Intermediate School — A discussion between
the district and the City about the sidewalk situation determined that it is an internal issue
for the district because of the way the sidewalk was set and poured on the school
property.
Agenda Item No. 6. Discussion: City Project Update
Introduction of new community services deputy director — Chris Tribble, Deputy Director
of Community Services was welcomed to the meeting.
Noble Oaks Pond — Staff will hold a meeting with Cheatham & Associates next week,
followed by meetings with the science and school teachers from Old Union Elementary
School to develop the design of the pond as a learning tool for the school.
Neighborhood Park Development of Liberty Park at Sheltonwood — Improvements are
scheduled to be made to the 17 acre park off of Ridgecrest.
A copy of the City Project Update was included in the JUC packets. The report contained status
information about various City road construction projects. Contact Deputy Director of Public
Works Charlie Thomas regarding projects or construction status.
Agenda Item No. 7. Discussion: Future Joint Use Facilities, Projects and Goals - This item was
not considered.
Agenda Item No. 8. Adjournment
The meeting was adjourned at 7:10 p.m.
3 -2
( fli A
JUC Chairman
Attest:
AliAter
. eve o1a% , Director of Community Services
3 -3
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