Loading...
2004-10-13 ** *Official Minutes * ** Approved by Joint Utilization Committee 12/9/04 JOINT UTILIZATION COMMITTEE Minutes October 13, 2004 Joint Utilization Committee Members Present: Emily Galpin, Parks and Recreation Board Representative; Virginia Muzyka, City Council Representative; John Nussrallah, CISD Board of Trustees Representative; Craig Rothmeier, City Council Citizen Appointee; Erin Shoupp, CISD Board of Trustees Representative and JUC Vice - Chair, and John Terrell, City Council Representative JUC Chair. Committee Members Absent: Donna Feuchter, CISD Board of Trustees Citizen Representative Staff Members Present: Malcolm Jackson, Director of Community Services, Steve Polasek, Deputy Director of Community Services, and Dr. Derek Citty, CISD Chief Personnel Officer. Guest(s) Present: Connie Cooley and Lou Ann Heath, representatives of Southlake Historical Society, and Mary Ann King, granddaughter of Burrell Estelle Carroll, Superintendent of Public Instruction of Tarrant County (1917 -1926) and namesake of the CISD. Agenda Item No. 1. Call to Order JUC chair John Terrell called the meeting to order at 6:00 p.m. A quorum of voting members was present. Agenda Item No. 2. Administrative Comments: There were no administrative comments by City or CISD staff at this meeting. Southlake Historical Society representatives Connie Cooley and Lou Ann Heath introduced Mary Ann King, granddaughter of Burrell Estelle Carroll (1836- 1917), Superintendent of Public Instruction of Tarrant County (1917 -1926) and shared historical information about Mr. Carroll and his family's roots in the Southlake area. The Carroll Independent School District was named after County Superintendent B. Carroll. A copy of the handout on Burrell Estelle Carroll will be attached to the official meeting minutes on file in the Office of the City Secretary. Agenda Item No. 3. Consider: Approval of the Minutes from the September 9, 2004 meetings. A motion was made to accept the meeting minutes of September 9 as presented. Motion: Muzyka Second: Shoupp Ayes: Muzyka, Rothmeier, Shoupp, and Terrell Nays: None Abstention: None Approved: 4 -0 October 13, 2004 JUC Meeting Minutes Page 1 of 4 Motion carried. Agenda Item No. 4. Discussion: Interlocal Agreement for Park, Playground and Other Recreation Facilities With the recent review of the Joint Utilization Analysis Report and recommended approval of Option #3 for joint use funding contained in the Report at the September 9, 2004 JUC meeting, it was appropriate for the JUC to evaluate the Interlocal Agreement as it relates to Option #3 and any other changes that may be necessary to update the Agreement. The following language was proposed for insertion into the Agreement to address joint use cost sharing: "City shall pay to District costs resulting from the direct impact of joint use at District facilities. City would pay the annual fee to the District based on the previous year's actual facility usage, utility costs (gas and electric), and maintenance and operating costs. The fees would be calculated using the methodology presented in Exhibit D of the approved Joint Utilization Analysis dated September 13, 2004 to include frequency of use, square footage allotments and site specific utility costs." "District would continue to receive revenue from the City for joint use programs at the natatorium and CIS field fees. Joint use capital project funding would be considered by the City and District on a case -by -case basis." Periodic review of the Agreement by JUC would include: consideration of Option #3 for joint use funding, facilities, procedures and operations. JUC members recommended the proposed revised Agreement be presented for consideration at a future JUC meeting after review by the city attorney and both staffs. Agenda Item No. 5. Discussion: Carroll Intermediate School joint use options and facility tour The Carroll Intermediate School (CIS), located at 1101 North Carroll Avenue, is not presently used by the CISD on a regular basis as a school facility. District plans for the future use of the building will be considered by the CISD Board of Trustees at some point during the upcoming year. JUC members toured the facility to gauge interest and seek input from CISD and City officials about additional joint use opportunities available at the building. JUC members were shown a PowerPoint presentation of possible joint use options, building floorplan and an aerial location map, which will be attached to the official meeting minutes on file in the Office of the City Secretary. Discussion: Points from the Commission's discussion prior to the tour included: 3 -2 The District has not discussed or decided on the future use of the CIS building at this time, but the possibility exists that the building may be used again as a school facility in the future, perhaps in 3 -4 years, should development occur and demographics require an additional school in the area which would prohibit long -term commitments at the CIS facility. The Commission agreed that housing of any "distance" type college programs would not be feasible at this time since the building's future is uncertain. The Commission expressed that it was important to keep the building from falling into disrepair and that using it for joint use programs could prevent deteriation from occurring. The Commission agreed that meeting and classroom space is always a desired commodity. Ms. Galpin and Mr. Nussrallah arrived at this time. Tour The Commission directed staff to provide a timeline for the completion of the requested analysis and research and also a decision timeline. To aid in the decision - making process, the Commission would like to know the current cost of maintenance and costs to bring the building up to some kind of minimal standard to accommodate whatever uses are desired. Staff will develop such topics as operations and maintenance, acceptable short-term and long -term uses, term of use, areas of responsibility, and impact on current joint use facilities during the proposed analysis after discussion of the timelines at the next JUC meeting. Agenda Item No. 6. Discussion: CISD Project Update — No update at this meeting. Agenda Item No. 7. Discussion: City Project Update A copy of the October 2004 City Project Update was included in the JUC packets. The report contained status information about various City road construction projects. Contact Deputy Director of Public Works Charlie Thomas (817.481.2175) regarding projects or construction status. Agenda Item No. 8. Discussion: Future Joint Use Facilities, Projects and Goals — No separate discussion for this item; discussion of joint use possibilities for CIS building and tour held earlier in the meeting. Other item(s): Members were invited to attend the Grand Opening of the Bob Jones Park Softball Complex and HarvestFest on October 23. 3 -3 The Commission expressed their appreciation to Mrs. King for joining them in the meeting this evening and sharing her grandfather's history. Agenda Item No. 9. Adjournment The meeting was adjourned. • (1011 /PP John Terrell, City ounci ' epresentative Attest: / 7 7 1 Steve Polasek, Deputy Director of Community Services Attachments: 2. Copy of the handout on Burrell Estelle Carroll 3-4 Burrell Estelle Carroll March 1, 1870 — April 10, 1938 Burrell Estelle Carroll was born in Manchester, Coffee County, Tennessee, to Samuel Wilson Carroll (1836 -1917) and Mary Amanda Ward (1841 - 1905). Burrell was the third of eight children. Their forefathers came to Tennessee from Virginia, where family history records them as being there as early as the 1600s. The families were originally from Ireland. The Carrolls claimed a distant relationship to Charles Carroll, a signer of the Declaration of Independence. Burrell graduated from Winchester Normal in Winchester, Tennessee and first taught in a log schoolhouse there. After marrying Mary Elizabeth Anderson in 1892, they came to Texas in 1898 with their daughter, Ethel Pearl, and settled in Collin County for seven years. They then moved into Tarrant County. B. Carroll devoted 51 years as principal /teacher and County Superintendent in north Texas. He served in the country schools of Renner, Murphy, Birdville, Keller, Brooklyn Heights, Sagamore Hill, Hurst, Webb and Britton. Professor Carroll always used the one initial of B. Carroll and few knew him by anything else. Professor Carroll was elected Superintendent of Public Instruction of Tarrant County in 1917 and held that office until 1926. During that time three schools west of Grapevine (Lonesome Dove, White's Chapel and Sam's Schoolhouse) consolidated to form Carroll Common School District, named after County Superintendent B. Carroll. The first school was built on North Carroll Ave. in 1919. During that time he was also privileged to represent the Tarrant County Humane Society at their convention in Portland, Oregon. Professor Carroll witnessed the development of the rural school from the log school, blue- backed speller days up through the modern building and graded system of education. After leaving office as his health permitted, B. Carroll variously taught school, attended Texas Wesleyan College and worked in County Superintendent A. D. Roach's office. B. Carroll is buried beside his wife, Mary (1873- 1924), in Mt. Olivet Cemetery, Ft. Worth, Texas. At the time of his death, B. Carroll was survived by his second wife, Doris Anderson (married 1933), a niece of his first wife, and by his only surviving child, Ethel Carroll Parker (Mrs. Frank B. Parker). The obituaries also list as a son, David Carroll, whom Doris Carroll solely adopted from an orphanage and is not related. Ethel Carroll Parker was survived by a son, Stanley Carroll Parker (now deceased), and by a daughter, Mary Ann Parker King of Bridgeport, Texas, four grandchildren and nine great grandchildren. Doris Anderson Carroll (1904 -1998) is buried in her hometown of Boswell, Oklahoma.