2001-07-11 1 JOINT UTILIZATION COMMITTEE
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3 MINUTES
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5 July 11, 2001
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8 Joint Utilization Committee Members Present: Jerry Lawrence, Chair and CISD Board
9 of Trustees Representative; Patsy DuPre, Vice -Chair and City Council Representative;
10 Steve Harold, CISD Board of Trustees Representative; Greg Standerfer, City Council
11 Representative (arrived at 6:16 p.m.); John Rollins, CISD Appointed Citizen; and Bobby
12 Rawls, Parks and Recreation Board Representative
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14 Committee Members Absent: Wendi Carlucci, City Council Appointed Citizen
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16 Guests: Brent Kline, CISD Construction Director, Rob Glover, CISD Board President,
17 and David Baltimore, CISD Election Judge
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19 Staff Members Present: Steve Polasek, Deputy Director of Community Services and
20 Administrative Secretary Linda Carpenter
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22 Agenda Item No. 1, Call to Order
23 Mr. Lawrence called the meeting to order at 6:10 p.m.
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25 Agenda Item No. 2, Administrative Comments
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27 Chairman Lawrence introduced new JUC member Bobby Rawls, who replaced Jim
28 Glover as a representative from the Parks and Recreation Board.
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30 Agenda Item No. 3, Consider: Approval of the Minutes from the May 10, 2001 meeting
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32 Ms. DuPre and Mr. Harold noted several corrections to the May 10, 2001 minutes.
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34 A motion was made to approve minutes from the May 10, 2001 meeting with corrections.
35 Motion: Harold
36 Second: DuPre
37 Ayes: DuPre, Harold, Lawrence, Rollins
38 Nays: None
39 Abstention: Rawls (was not present at the May 10, 2001 meeting)
40 Approved: 4 -0
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42 Motion carried.
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July 11, 2001 JUC Meeting Minutes Page 1 of 4
1 Agenda Item No. 4, Consider: Selection of Chair and Vice Chair positions
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3 Chairman Lawrence led the discussion of this item by saying that the tradition in the
4 Committee has been that the Chair position alternates between the City and CISD
5 representatives.
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7 Ms. DuPre commented that she believed "it was a nice idea that the position alternate
8 back in forth." She added that both she and Councilmember Greg Standerfer had been
9 reappointed to the JUC and that she would be happy to serve as the chairman.
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11 A motion was made to nominate Patsy DuPre as Chairman.
12 Motion: Lawrence
13 Second: Rollins
14 Ayes: Harold, Lawrence, Rollins, Rawls
15 Nays: None
16 Abstention: DuPre
17 Approved: 4 -0
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19 Motion carried.
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21 A motion was made to table the selection of the Vice Chair position until the next
22 meeting as the CISD committee appointments had not yet been made.
23 Motion: Harold
24 Second: DuPre
25 Ayes: DuPre, Harold, Lawrence, Rollins, Rawls
26 Nays: None
27 Abstention: None
28 Approved: 5 -0
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30 Motion carried to TABLE until the next meeting.
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32 Another issue that was addressed during the selection of chair /vice -chair positions was
33 regarding administrative support (meeting room, food, etc) for the committee meetings.
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35 Mr. Lawrence noted that the City has handled the administrative support in the past and
36 asked City staff and Council representatives for input about the arrangement. He asked if
37 the City would like to continue the current arrangement or make changes at this time and
38 have the CISD handle it?
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40 Mr. Polasek's response was that the City was comfortable with the arrangement and it
41 has worked very well. Mr. Polasek mentioned there were other things, such as the van for
42 the tour this evening, and other trade -offs that the school district has provided, and
43 offered for the City to continue with the administrative support arrangement as is.
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45 Ms. DuPre mentioned that some joint use committees, such as the Joint Drug & Alcohol
46 Committee, allocate funds from both the city and the school district to handle the cost of
July I1, 2001 JUC Meeting Minutes Page 2 of 4
1 holding the meetings and asked if this should be considered for JUC? Mr. Polasek said
2 the main cost of the meetings were the meals which are budgeted for 10 meetings a year
3 at a cost of about $600 a year.
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5 Greg Standerfer arrived at this time.
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7 Mr. Lawrence said the District was not opposed to sharing the cost of the meetings and
8 asked if City staff could work an arrangement with the new Assistant Superintendent of
9 CISD, once one is selected to replace Steve Johnson.
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11 JUC members agreed to continue holding the meetings at the regular times designated
12 and in the Town Hall meeting room.
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14 Members discussed canceling the August 9, 2001 meeting due to various foreseen
15 absences by several JUC members and agreed to hold the next meeting September 13.
16 Some of the items to be addressed at the September meeting are: Title IX, joint elections,
17 lighting of the CIS athletic field, status of two CISD high schools, and sustainable
18 buildings. Ms. DuPre asked members to let staff know if there were any other items that
19 the JUC should consider.
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21 During the discussion about holding the next JUC meeting, Ms. DuPre asked if in the
22 event that one of the CISD or City Council representatives could not attend a JUC
23 meeting, if it was reasonable to have an alternate appointed to fill in during their absence?
24 She said this issue may need to be addressed in the JUC bylaws or a revision to the
25 ordinance establishing the committee. One issue that could arise with substituting a
26 regular member with an alternate, would be the question of whether the alternate could
27 legally constitute a member of a quorum. Members stressed the importance of having a
28 quorum present to vote on necessary actions.
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30 Agenda Item No. 5, Tour of the Stadium/Transportation Facility, Aquatics Center, and
31 Intermediate /Elementary School gymnasium and fields
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33 Brent Klein, Total Project Management, Inc., briefed committee members on the tour
34 destinations and said an update on each of the projects would be given during the tour.
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36 Before commencing the tour, Mr. Klein talked about several issues being addressed at the
37 intermediate school site. He mentioned the plant material in front of the intermediate
38 school and the use of low water usage plants. He also said that the dead trees will be
39 replaced.
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41 Mr. Klein gave Steve Polasek a video on the Roy Lee Walker School in McKinney that
42 utilizes the concept of "sustainability" in the building design and explained some of the
43 features. He commented that if the District or City had an interest in considering some of
44 these features into future sites, that it be planned ahead for future inclusion in Bond
45 Elections. He said the architect has offered to take members or interested officials on a
July 11, 2001 JUC Meeting Minutes Page 3 of 4
1 tour of the facility and asked if the JUC would like to discuss a possible tour at a future
2 meeting?
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4 Agenda Item No. 6, Adjournment
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6 The committee unanimously voted to adjourn the meeting at 6:33 p.m. and proceed with
7 the tour of the new CISD facilities.
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9 �
10 _1
11 • - = Chair
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14 Attest:
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17 . eve P so asek, Deputy Director of Community Services
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20 N: \Parks & Recreation \COMITEES\JUC \MINUTES \O1 minutes \071101.doc
July 11, 2001 JUC Meeting Minutes Page 4 of 4