2002-11-14 ** *Official Minutes * **
Approved by Joint Utilization Committee 4/10/03
1 JOINT UTILIZATION COMMITTEE
2
3 Minutes
4
5 November 14, 2002
6
7 Joint Utilization Committee Members Present: Greg Standerfer, City Council
8 Representative and JUC Chair; Darla Reed, CISD Board of Trustees Representative;
9 Tom Stephen, City Council Representative, Steve Lakin, CISD Board of Trustees
10 Representative; Bobby Rawls, Parks and Recreation Board Representative; and Jeff
11 Wang, City Council Citizen appointee
12
13 Committee Members Absent: None
14
15 Guests:
16
17 Staff Members Present: Malcolm Jackson, Interim Director of Community Services;
18 Steve Polasek, Deputy Director of Community Services, Dr. Derek Citty, CISD
19 Assistant Superintendent for Administrative Services, and John McGough, CISD
20 Natatorium Director
21
22 Agenda Item No. 1, Call to Order
23 Chairman Standerfer called the meeting to order at 6:04 p.m.
24
25 A quorum of voting members was present.
26
27 Consideration of the election of JUC Chair and Vice Chair positions was moved up from
28 its designated agenda location to this point in the meeting.
29
30 Agenda Item No. 4, Consider: Selection of Chair and Vice Chair
31
32 It has been the practice of JUC to fill the positions of Chair and Vice Chair following
33 new appointments or in the case of a resignation. The positions are regularly filled by a
34 representative of the District and one representative from the City. The general
35 responsibilities of the Chair position are to provide direction in establishing the agendas
36 and to lead the monthly meeting.
37
38 Chairman Standerfer stated it was his understanding that the District would propose that
39 Mr. Lakin act as the Chair.
40
41 A motion was made to appoint Steve Lakin as Chair and Tom Stephen as Vice Chair.
42
43 Motion: Standerfer
44 Second: Wang
45 Ayes: Lakin, Standerfer, Stephen, Reed and Wang
46 Nays: None
November 14, 2002 JUC Meeting Page 1 of 5
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** *Official Minutes * **
Approved by Joint Utilization Committee 4/10/03
1 Abstention: None
2 Approved: 5 -0
3
4 Motion carried.
5
6 During the Administrative Comments portion of the meeting, Mr. Rawls arrived and was
7 asked if he would serve in the position of Vice Chair, to replace newly appointed Tom
8 Stephens. Mr. Rawls agreed and a motion and vote was taken as noted below.
9
10 A motion was made to nominate Bobby Rawls as Vice Chair to replace Tom
11 Stephen, and to maintain Steve Lakin in the Chair position.
12
13 Motion: Standerfer
14 Second: Stephen
15 Ayes: Lakin, Standerfer, Stephen, Rawls and Wang
16 Nays: None
17 Abstention: None
18 Approved: 5 -0
19
20 Motion carried.
21
22 Agenda Item No. 2, Administrative Comments
23
24 Deputy Director of Community Services Steve Polasek introduced Malcolm Jackson as
25 the Interim Director of Community Services, replacing Kevin Hugman, who has become
26 the Director of Human Resources. Mr. Jackson said he appreciated the opportunity to
27 work with JUC and provided members with phone numbers where he may be contacted.
28 Email contact is mjackson@ci.southlake.tx.us and office phone number is 817.481.5543.
29
30 Ms. Reed and Mr. Jackson excused themselves from the meeting at this time.
31
32 Mr. Rawls arrived at the meeting at this time.
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34 Mr. Standerfer asked to make an unsolicited motion to nominate Bobby Rawls to replace
35 Tom Stephen as Vice Chair at this time, and a vote was taken as noted above in Agenda
36 Item No. 4.
37
38 Mr. Standerfer turned the meeting over to Chairman Lakin to lead the remainder of the
39 JUC meeting.
40
41 Administrative Comments continued with Mr. Polasek inviting the JUC members to
42 attend the annual Christmas Tree Lighting and Holiday Celebration on Saturday,
43 November 16, from 6:00 p.m. to 8:00 p.m. at Town Square. He commented that over
44 250,000 lights will be turned on.
45
November 14, 2002 JUC Meeting Page 2 of 5
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** *Official Minutes * **
Approved by Joint Utilization Committee 4/10/03
1 JUC members agreed that the snack type refreshments now being served during the JUC
2 meetings were fine and all that was needed.
3
4 Agenda Item No. 3, Consider: Approval of the Minutes from the August 8, 2002 meeting
5
6 A motion was made to approve the August 8, 2002 meeting minutes as presented.
7
8 Motion: Standerfer
9 Second: Rawls
10 Ayes: Lakin, Standerfer, Stephen, Rawls and Wang
11 Nays: None
12 Abstention: None
13 Approved: 5 -0
14
15 Motion carried.
16
17 Agenda Item No. 5, Discussion: CISD Aquatics Center Year In Review
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19 Chairman Lakin asked members to hold discussion of this item until after all other
20 agenda items had been addressed.
21
22 Agenda Item No. 6, Discussion: CISD Project Update
23
24 Chairman Lakin informed JUC that the CISD was creating a task force to look into the
25 configuration of the CISD schools — how and why they are configured as they are
26 presently — with the ultimate goal of trying not to build any more schools unless
27 necessary, or delay the building of schools as long as possible. The recommendations
28 from the task force will be presented to JUC once the report is complete in the spring.
29
30 Currently, the District schools average about 70 -80% capacity. There is a proposal to the
31 District to close the Carroll Intermediate School (Carroll Avenue and Highland Drive),
32 which only houses 230 children, and consolidate with the other two intermediate schools
33 next year.
34
35 Economic Development Director Greg Last recently attended the District Budget Finance
36 Committee meeting and shared population projections, which were very helpful to the
37 District.
38
39 Agenda Item No. 9, Discussion: City Project Update
40
41 Mr. Polasek noted the copy of the City Project Update included in the JUC packets. The
42 report contained information about various City road construction projects. Members
43 were asked to contact City Engineer Charlie Thomas (817.481.2175) about any questions
44 regarding the projects or construction status.
45
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** *Official Minutes * **
Approved by Joint Utilization Committee 4/10/03
1 Mr. Standerfer added some information he had obtained recently from the developer of
2 the upcoming proposed Brownstone homes to be constructed in the Town Square
3 development. The developer has 120 people on a waiting list to purchase a brownstone
4 home. Of the prospective homebuyers, 85% are "empty nesters," 10% have children in
5 high school, but would become "empty nesters" before the time comes to purchase the
6 brownstone homes. The developer anticipates that only 4% of the prospective purchases
7 represent families with children in elementary /intermediate schools, and 1% with
8 children in a middle school. Mr. Standerfer commented on the advalorem revenues that
9 would benefit the District inside the TIF, stating that it looks like the District could
10 receive about $1.397 million dollars in revenue. Mr. Standerfer wanted to know what the
11 unofficial consensus of the School Board was regarding whether they were in favor of the
12 development of the Brownstones or had concerns. Mr. Lakin indicated he personally was
13 in favor of the Brownstones, that he would like to see a "nice mix" if done appropriately.
14 Mr. Lakin said he would contact CISD trustee members to ask them to provide Mr.
15 Standerfer their opinion and input regarding this matter.
16
17 Mr. Standerfer asked when the anticipated completion date was for the intersection of
18 Kimball Avenue and Southlake Boulevard. The City anticipates completion in December
19 2002.
20
21 Mr. Lakin had a question about the road design of South Kimball Avenue, past the two
22 schools. The road will eventually be divided with a median for turn lanes, however, since
23 the City didn't have the money to do all four lanes, just the two lanes closest to the school
24 were built. The other eastern two lanes will be constructed in a future CIP project,
25 probably about 3 -4 years, or when the economy and the tax base turn around.
26
27 Agenda Item No. 10, Discussion: Future Joint Use Facilities, Projects and Goals
28
29 The CISD has noting to report at this time, however, will probably bring projects to JUC
30 in the spring after the CISD Facilities Configuration Focus Group has made their
31 recommendations to the District.
32
33 The City continues discussions on a possible joint use recreation facility with the United
34 Methodist Church, and CISD, which will be addressed at some point in time, but the
35 project has been put on hold for now due to a lack of available funds.
36
37 Agenda Item No. 5, Discussion: CISD Aquatics Center Year In Review
38
39 CISD Aquatics Director John McGough provided an update to the committee of the
40 progress of the natatorium and a review of the various programs and events held at the
41 Aquatics Center since its opening.
42
43 Mr. McGough described the structure and participation of programs offered at the
44 aquatics Center including: Dragon Swim School, competitive aquatic programs, fitness
45 programs, recreational /instructional classes, school programs and City programs. A copy
46 of Mr. McGough's summary presentation is attached to the minutes.
November 14, 2002 JUC Meeting Page 4 of 5
** *Official Minutes * **
Approved by Joint Utilization Committee 4/10/03
1
2 Mr. Lakin mentioned a problem with people hanging out in front of the Aquatics Center
3 to pick up the children and asked if that could be addressed.
4
5 A suggestion was made to have rubber mats placed in the dressing areas nearby the
6 lockers of the Aquatics Center, similar to ones used in restaurants, so that participant's
7 slacks do not get wet while changing.
8
9 Mr. McGough was commended for a great job - -- from the start of the center as a hole in
10 the ground to the present programming!
11
12 Regarding the issue of construction of a five -meter diving board in the Center, the CISD
13 board decided at their last meeting that the proposal was too cost prohibitive at this time
14 even though the US Divining had approved a $15,000 grant and the City had offered the
15 possibility of matching funds through the SPDC Matching Funds program. The initial
16 cost was $68,000, plus $12,000 to supervise the construction.
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18 Other Information
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20 The JUC discussed and agreed to hold JUC meetings every other month, beginning in
21 January 2003. The next JUC meeting is tentatively scheduled for January 9, 2003.
22
23 Mr. Lakin was asked to make a proposal to the CISD Board to make an appointment a
24 citizen to the Joint Utilization Committee to complete the committee.
25
26 Agenda Item No. 11, Adjournment
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28 The group ended their discussions at 6:50 p.m. and the meeting was adjourned.
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32 Steve Lakin, hair
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34 Attest:
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36 42.--1-41 1437 Steve Pola Deputy Director of Community Services
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39 Attachment: Agenda Item No. 5, Aquatics Center Year Review handout
November 14, 2002 JUC Meeting Page 5 of 5