2012-09-26 , ti,
OFFICIAL MINUTES
September 26, 2012
Approved by the Southlake Library Board
LU I CITY OF
SOUTH LAKE
Southlake Library Board Meeting:
September 26, 2012 6:OOPM
LOCATION: Southlake Town Hall
1400 Main Street, Room 3A
Southlake, Texas
Members Present: Chair Brenda Flores and Library Board members Sally Biersmith;
Lori Burr; Ayako Miyazaki.
Members Absent: Kim Roberts; Cheri' Ross; Vice Chair Michelle Spradlin.
Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
Library; Jennifer Tucker, Library Operations Manager.
Guests: Asst. City Manager Ben Thatcher
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Chair Flores at 6:22 p.m. after Mr. Thatcher's
presentation.
Agenda Item No. 2. Administrative Comments —
A. Board and Commission Orientation —
Mr. Thatcher addressed the Board to explain the City Council's Strategic
Plan including the Strategy Map and the Organizational Values. The City
Council is asking the Board to undergo some additional training. Each
Board member was presented with a Library Board Member manual as a
training and information guide. Each Board Member needs to take an
online training course to be done at each member's pace. There are five
modules that range in time from ten to twenty minutes and can be done
independently of each other. The Chair has an additional module. A
completion form needs to be submitted to the City Secretary's Office. The
completion /acknowledgement form is due by the end of 2012.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
September 26, 2012
Approved by the Southlake Library Board
B. City Librarian's Report —
The Summer Reading Club had 2700 participants, which was up from 2400
participants the year before. Each year sees an increase. There was a
large increase in the adults that participated this past summer.
The CISD invited Mr. McGeath to the Kickoff event for the teachers. There
is a push in the district to get the teachers to enjoy recreational reading. A
Language Arts teacher emailed Mr. McGeath about her students enjoying
reading. A student asked her if there was a Netflix for books. She replied
that it was called the Library. Mr. McGeath partnered with the CISD to
have a letter and an application put in each teacher's mailbox. The
applications are collected at the school, the cards are made and then
returned to the school. The school libraries support the students, teachers,
and curriculum. The City Library supports the entire community.
Ms. Tucker discussed Freading and Zinio, two new ereading systems.
Freading uses tokens (virtual money) assigned to borrowers to allow them
to download books. Multiple borrowers can download the same book.
Most renewals are free. It will implemented sometime in mid - October.
Zinio has digital magazines to download. We will start with fifty -five titles
sometime later in the year.
C. Library Statistics -
Mr. McGeath discussed the statistics. Online usage more than doubled.
The digital resources are attracting a clientel we haven't had before.
Issued library cards have increased due to borrowers interested in our
ebooks. Overall circulation had a 10% increase.
Mrs. Pfledderer partnered with DMA to obtain two tickets to the Christopher
Paolini event. She had a contest for someone to win the tickets. Mrs.
Pfledderer has also partnered with Emily Galpin, the Bob Jones Nature
Center Foundation Executive Director, for the Harvest Hike Hoot 'n Howl
on October 21 There will be fun events for the whole family.
The year end statistics will be available next month.
Agenda Item 3A. Consider: Approval of the minutes from the May 23, 2012 Southlake
Library Board meeting.
Ms. Burr made a motion to approve the minutes and was seconded by Ms. Biersmith.
The minutes from August 22, 2012 were approved by majority vote.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
September 26, 2012
Approved by the Southlake Library Board
Agenda Item No. 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at 6:45 p.m.
Agenda Item No. 5A. Discussion: Advocacy Program Update.
1. Library Fundraising Gala —
There is a possibility that we may get Laura Bush to speak at the Gala. If that
is the case, then many other considerations will come into play. More
discussion ensued about the Gala. The most recent date discussed is
Sunday, November 11. There is a revised donation form.
2. Board Opportunities -
The fous is on the Gala right now.
Agenda Item No. 5B. Discussion: Review of Library Donation Form.
Ms. Tucker discussed the form. We do not have the ability to accept credit card
payments, all donations will have to be cash or check. Forms will be available at Library
events.
Agenda Item No. 5C. Discussion: Texas Library Association Update.
There was nothing to report at this time.
Agenda Item No. 5D. Discussion: Friends of Southlake (FOSL) Update.
There was nothing to report at this time.
Agenda Item No. 6. Adjournment.
Chair Flores adjourned the meeting at 6:55 p.m.
Brenda Flores, Chair
Kerry MFGeath, Deputy Director, Southlake Public Library
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork